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Business of the Annual Conference: Font Authors Keaton and Chu, ed. Hiler Title Minutes of the West Michigan Annual Conference of the United Methodist Church, Forty-Second Session Editor Allegra W. Smith Date May 2012 BUSINESS OF THE ANNUAL CONFERENCE: FONT STANDARDS AND DESIGN Bullet do not use bulleted lists in business section for other lists, see Business of the Annual Conference: Font Standards and Design >> Lists Copy Text Times font, 8 point, 85% horizontal scale 65. Who are certified as lay ministers (¶ 271, 635.2 v, and 665.10)? (List alphabetically giving full name—first, middle, last—in that order, by district) Heading: Parts all caps Times font, 10 point, bold, 85% horizontal scale PART I—ORGANIZATIONAL AND GENERAL BUSINESS Lists each new part should begin with a numbered list; subsections are categorized by lower-case letter; sub-items of these are categorized by numbers in parentheses each subsection or item is separated by two tabs (ten spaces) 1. Example Section a) Example Subsection (1) Example Sub-Item Page 1 of 11 Page Header Times font, 8 point, center aligned, 100% horizontal scale journal title verso, all caps (WEST MICHIGAN ANNUAL CONFERENCE) chapter title recto, all caps (BUSINESS OF THE ANNUAL CONFERENCE) Page Number Times font, 10 point, bold, left aligned verso, right aligned recto year in inner corner (2010) Spacing double carriage return between sections single carriage return between paragraphs single spacing after a period (The meeting was held with over 150 clergy present. The Bishop and Cabinet presented on an educational presentation and concerns were addressed.) Table text aligned center, first column information aligned left (example: see Forty Second Session Journal—2010, Volume 2, page 68, “What is the number of clergy members of the Annual Conference?”) Page 2 of 11 DAILY PROCEEDINGS: FONT STANDARDS AND DESIGN Bullet Unicode “black circle” glyph (25CF) Bill Chu gave a report on the offerings: Clergy Session: $1,118.50 Opening Worship: $6,003.94 Friday Morning: $3,089.06 Copy Text Times font, 9 point, 100% horizontal scale Grimes presented Question 18–B. Question carried. Page Header Times font, 8 point, center aligned, 100% horizontal scale journal title verso, all caps (WEST MICHIGAN ANNUAL CONFERENCE) chapter title recto, all caps (BUSINESS OF THE ANNUAL CONFERENCE) Page Number Times New Roman font, 10 point, bold, left aligned verso, right aligned recto year in inner corner (2010) Section Heading all caps center aligned Times font, bold, 9 point, 100% horizontal scale place rule line between header and date/time, extending to edge of page margin FOURTH DAY — MORNING WORSHIP Sunday, June 6, 2010 8:00 AM Spacing double carriage return between sections Page 3 of 11 single carriage return between paragraphs single spacing after a period (The meeting was held with over 150 clergy present. The Bishop and Cabinet presented on an educational presentation and concerns were addressed.) Page 4 of 11 STYLE AND FORMATTING Abbreviations and Acronyms do not spell out etc. times of day presented in uppercase and without periods, with a space between the time and the AM/PM (9:33 AM) Capitalization events and fairs: capitalize when referring to official events and fairs both at and outside of Conference: Ministry Fair, Marking Sacred Time, Morning Worship, Corporate Session, etc. reports: capitalize when referring to official reports delivered to the Conference (James Richie presented the Monitoring Report) titles: always capitalize formal titles, no matter whether they precede or succeed a name: Bishop, Chancellor, Conference Statistician, Deacon, Elder, etc. (The Bishop gave to God’s work; Charnley recognized Pat Wagner, Conference Statistician and Thomas Shearer, Conference Chancellor) yes and no: bolded and presented in all caps when referring to official votes/counts (After a standing count, the Bishop announced that the Motion to refer Item #9 to CF&A as amended carried, 275 YES to 238 NO) Dates and Numbers dates presented as Month, Day, Year (Held at Calvin College from June 4, 2009 through June 7, 2009) dollar figures presented with the dollar sign preceding; no period following unless the figure includes cents ($30,000, not 30,000$, $30,000 dollars or $30,000.00) nontechnical presentation of numbers: place a comma between first and second digits of numbers in the single thousands: 3,000, not 3000 (The opening worship offering yielded $6,003) questions presented in multiple parts have an en dash in between the parts, no spaces; letters succeeding to designate parts of the question should be capitalized, roman numerals should not, and should be presented in parentheses (Boley presented Question 50–C (1, iii)) Page 5 of 11 series of numbers presented with an en dash in between, no spaces (Joslyn presented Question 66–75 for information only) Formatting direct quotes from any other document—the Book of Discipline, Rules of Order or otherwise—are presented in smart quotes and roman type (…renovation projects shall include within the financial plans required under Paragraph 2520 of the 2008 Book of Discipline, a plan for coming off of Equitable Compensation support while providing for the “full financial support of the program ministries, including annual conference and general church benevolences”) guidelines boldfaced, not capitalized (Conference returned to the Motion to delete guideline #9 from Item #15) items boldfaced, see Alphabetical List of Key Terms >> items (Ward Pierce presented Item #19) motions and the carrying of motions boldfaced (Motion carried., Motion: Grimes presented the Entire Report for approval) presentations italicized and in quotation marks (Presentation #3,: “Living on the Front Porch of the Kingdom of God,” presented by George Howard, John Edgar, and Donita Harris) questions and the carrying of questions boldfaced (Question carried.) Hyperlinks hyperlinks and web links presented without http:// preceding, and without underlining or separate font color; www.umc.org, not http://www.umc.org or http://www.umc.org (Their website is 4allpeople.org) Punctuation books of legislation, petitions enclosed in quotation marks (“Book C” was brought out, as well as “Book A.”) closed punctuation style used whenever possible include Oxford/serial comma (The Cabinet, CF&A, and CCOM) songs styled in roman type, enclosed in quotation marks (“We’ve a Story to Tell the Nations” was sung) Page 6 of 11 Style Guide following the Chicago Manual of Style (16th Edition) following Merriam-Webster’s online dictionary (m-w.com) Symbols dollar signs: see Dates and Numbers >> dollar figures single paragraph symbol (¶) used to denote related sections of the Rules of Order, Book of Discipline, etc.; this symbol can be inserted through the symbol function (Unicode glyph 00b6, “pilcrow sign”), or by the shortcut ALT+0182 (Pastors and deacons whose primary appointment is to a Local Church (¶331.1c, 339)) Miscellaneous Notes Page 7 of 11 ALPHABETICAL LIST OF KEY TERMS B benediction, not Benediction (Bishop Keaton offered the benediction) Book of Discipline, not The Book of Discipline; italicized and capitalized; can be referred to as Discipline (roman type) after first reference in Business of the Annual Conference section (Grimes also stated that the Book of Discipline was the main book used to produce this document) C Cabinet, capitalized when referring to the Bishop’s cabinet (The Bishop and Cabinet presented on an educational presentation and concerns were addressed…) candidate; candidates for ordained ministry have their titles presented without capitalization (Who have been certified as candidates for ordained or licensed ministry since the last session of the Annual Conference?) Centering Moment, capitalized (The Memorial Service was opened with a Centering Moment, followed by the singing of “Be Still My Soul”) CF&A, not CFA or Council of Finance & Administration (Dobbs moved to refer Item #9 back to CF&A) Conference, capitalized whenever referring to the Annual or General Conference bodies or their proceedings (Joe Huston thanked the Conference for their support; Stephanie Wiltse brought the Conference to order by singing) Conference Band, not Conference band D diaconal, when referring to the ministries of deacons (Who are reinstated as diaconal ministers?) Discipline, when referring to the Book of Discipline in Business of the Annual Conference section; see Alphabetical List of Key Terms >> Book of Discipline Districts of the West Michigan Annual Conference of the United Methodist Church are always capitalized; these six districts include… • Albion • Grand Rapids • Grand Traverse Page 8 of 11 • Heartland • Kalamazoo • Lansing F fairs: see Style and Formatting >> Capitalization >> Events and Fairs G guidelines: see Style and Formatting >> Formatting >> Guidelines I items presented in boldface with “Item” capitalized, followed by a space, the pound sign, and number of the item (Ward Pierce presented Item #19) J Journal, always capitalized when referring to the Conference Journal (See report, page 138 of Journal) L laying on of hands, not laying on hands (Bishop Keaton then commissioned each candidate by name, through the laying on of hands) Love Links, not love links, when referring to the yearly youth fundraiser (Rebecca Farnum and Nikki Holland reported that they will be selling Love Links again this year to support the Youth Service Fund) M M.Div., not M.Div/MDiv/M. Div., short for Masters of Divinity (Which candidates have completed the five year course of study or the M.Div.?) Motion (n), always capitalized when referring to the
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