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Notice and Agenda for Special Council Meeting

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Notice and Agenda for Special Council Meeting District of Lantzville Notice and Agenda for the Special Meeting of Conncil of the District of Lantzville to be held on Monday, March 30, 2020, at 2:00 pm in the Connell Chamber, Mnnicipal Hall, 2nd Floor, 7192 Lantzville Road, Lantzville, BC Pursuant to the March 26, 2020 Ministerial Order No. Mo83 [Local Government Meetings and Bylaw Process (COVID-19)] members of Council may participate in this meeting, utilizing electronic or other communication facilities and members ofthe public will not be allowed to attend this open meeting of Council. The public is encouraged to view and listen to the meeting recording online via the District's website. Meetings Recorded by the District ofLantzville may be viewed at www.lantzville.ca. The public is prohibitedfrom recording Council meetings unless authorized by Council. PageNo. 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA THAT the regular March 30, 2020 Conncil meeting agenda be adopted, as presented. 3. MOTION TO CLOSE THE MEETING TO THE PUBLIC - Nil 4. RECONVENE - Nil 5. PUBLIC AND STATUTORY HEARINGS - Nil 6. GENERAL MATTERS (Delegations/recognitions) - Nil START OF CONSENT AGENDA 7. CONSENT AGENDA THAT the recommendations listed for item 9a) to 9c) in the Consent Agenda be approved. 4-11 a) THAT the March 9, 2020 regular Council meeting minutes be approved, as presented. 12 b) THAT the March 19, 2020 special Council meeting minutes be approved, as presented. 13-101 c) Bylaw No. 180 THAT "District of Lantzville Zoning Bylaw No. 180, 2020" be adopted. END OF CONSENT AGENDA 8. PUBLIC INPUT PERIOD - Nil 9. LEGISLATIVE MATTERS (Bylaws, development variance permits, agreements, contracts, grants, budgets) 102-111 a) BizPaL Letter of Intent THAT a Letter of Intent be signed between the Province of British Columbia and the District of Lantzville to participate in the BizPaL online service to provide an online tool for permit and licence information for business; AND FURTHER THAT the Chief Administrative Officer be authorized to sign the LOI on behalf of the District. 1 District of Lantzville March 30, 2020 Special Council Meeting Agenda Page 2 of 3 112 b) Bylaw No. 230 THAT "District of Lantzville Council Procedure Bylaw No. 141, 2020, Amendment Bylaw No. 230, 2020" be given first, second and third readings. 10. UNFINISHED BUSINESS a) Transit Service (Referred February 10, 2020) MOTION ON THE FLOOR- No Mover or Seconder Required THAT Staff contact the Regional District of N anaimo and request a report on where Bus #91 stops in Lantzville, including: • where the bus currently stops; and, • the potential of re-routing the bus down Lantzville Road with two stops, one adjacent to the Shell gas station and one in the village core, and costs associated with rerouting the bus down Lantzville Road with two stops; AND FURTHER request the RDN Transit to come as a delegation to a future Council meeting with respect to the above issues. b) Security Camera Rebate Program Councillor Proctor's Recommendation: THAT staff prepare a report outlining the feasibility of Lantzville developing a security camera rebate program similar to the one offered in Parksville. c) Home Business Regulations Councillor Proctor's Recommendation: THAT a consultation process be initiated in the Fall of 2020 to review the home business regulations in "Zoning Bylaw No. 180, 2020", once adopted, and to seek feedback from the community on home businesses and associated regulations. 11. COMMITIEE/COMMISSION RECOMMENDATIONS 113-115 a) November 21, 2019 Parks and Trails Select Committee Meeting Minutes - For Information 116-118 b) February 4, 2020 Economic Development and Sustainability Committee Meeting Minutes - For Information 12. NEW BUSINESS (Reports and correspondence) a) Mayor & Councillors - Verbal Updates b) Appointment of Deputy Director of Corporate Administration THAT Nelda Richardson be appointed as Deputy Director of Corporate Administration for the District of Lantzville. c) Temporary Waiver of Financial Penalties Councillor Wilson's Recommendation: THAT staff investigate and report back potential bylaw amendments to allow for the temporary waiver of financial penalties for nonpayment of municipal utility fees and taxes during provincially-declared emergencies. 2 District of Lantzville March 30, 2020 Special Council Meeting Agenda Page3 of3 13. INTRODUCTION OF LATE ITEMS (In accordance with Council Procedure Bylaw No. 141, 2020, subsection 18(8) for regular agenda) 14. INTRODUCTION OF "NOTICE OF MOTION" 15. PUBLIC CLARIFICATION - Nil 16. ADJOURNMENT BY MAYOR Ronald Campbell, D Administration NEXT SCHEDULED REGULAR COUNCIL MEETING: Monday, April 6, 2020 @ 7:00 pm 3 DRAFT Minutes of the Regular Meeting of Council of the District of Lantzville held on Monday, March 9, 2020, at 7:00 pm in the Council Chamber, Municipal Hall, nd 2 Floor, 7192 Lantzville Road, Lantzville, BC PRESENT: Council: Mayor Mark Swain Councillor Will Geselbracht Councillor Karen Proctor Councillor Ian Savage Councillor Jamie Wilson Staff: Ronald Campbell, Chief Administrative Officer Jamie Slater, Director of Financial Services Kyle Young, Director of Planning Mary Beth MacKenzie, Administrative Services The Mayor called the meeting to order at 7:00 pm and acknowledged that the meeting was being held on the traditional territory of the Snaw-Naw-As, the Nanoose First Nation. ADOPTION OF THE AGENDA MOVED and SECONDED, THAT the regular March 9, 2020 Council meeting agenda be adopted, as presented. AMENDMENT MOTION MOVED and SECONDED, THAT the main motion be amended, by adding, “and adding an Emergency Motion of Council”. Opposed: Mayor Swain and Councillor Savage CARRIED AMENDMENT MOTION MOVED and SECONDED, THAT the main motion be further amended by adding “as the first item of business following Adoption of the Agenda”. Opposed: Councillor Savage CARRIED MAIN MOTION AS AMENDED THAT the regular March 9, 2020 Council meeting agenda be adopted, as presented, and adding an Emergency Motion of Council as the first item of business following Adoption of the Agenda. CARRIED UNANIMOUSLY EMERGENCY MOTION OF COUNCIL MOVED and SECONDED, THAT no member of the public shall record any meeting or portion of a meeting of Council, whether by electronic audio or audiovisual device, manually or otherwise, except as authorized by Council. MOVED and SECONDED, THAT the main motion be amended, by inserting “live, in-progress” between the words “any” and “meeting”. Opposed: Mayor Swain and Councillor Savage CARRIED MAIN MOTION AS AMENDED C20-36 THAT no member of the public shall record any live, in-progress meeting or portion of a meeting of Council, whether by electronic audio or audiovisual device, manually or otherwise, except as authorized by Council. Opposed: Mayor Swain and Councillor Savage CARRIED RECOGNITION – Nil 4 DECLARATION OF CONFLICT – Nil PUBLIC AND STATUTORY HEARINGS – Nil INVITED PRESENTATIONS AND PUBLIC DELEGATIONS 1. Melissa Tomlinson, Emergency Planning Coordinator, Regional District of Nanaimo and Catherine Pamenter, Volunteer, Lantzville Emergency Support Services (ESS) Volunteer Group gave a PowerPoint presentation on emergency support services (e.g., accommodation, food and clothing referral forms, incidentals (pets and toiletries, etc.) and transportation) provided to residents who cannot stay in their homes as a result of a minor emergency such as a house fire, or a major community-wide emergency, and noted recent regional emergencies to which the 13-member Lantzville ESS team has responded. PUBLIC INPUT PERIOD Members of the public provided input on agenda items to be considered by Council at tonight’s meeting. APPROVAL OF THE MINUTES – Nil BUSINESS ARISING FROM THE MINUTES – Nil START OF CONSENT AGENDA CONSENT AGENDA Council removed item 9b) Bylaw No. 141 from the Consent Agenda to be considered separately. C20-37 MOVED and SECONDED, THAT the recommendation listed for item 9a) in the Consent Agenda be approved. CARRIED UNANIMOUSLY a) THAT the February 24, 2020 regular Council meeting minutes be approved, as presented. CARRIED by Consent END OF CONSENT AGENDA Bylaw No. 141 C20-38 MOVED and SECONDED, THAT “District of Lantzville Council Procedure Bylaw No. 141, 2020” be adopted. Opposed: Councillor Savage CARRIED BYLAWS 1. Bylaw No. 180 Mayor Swain advised Council that he had been advised by staff that section 39 (6) of “District of Lantzville Council Procedure Bylaw No. 141, 2020”, states that a Zoning Bylaw may be amended only before the required public hearing. Noting that the Public Hearing for Zoning Bylaw No. 180, 2020 was held on February 24, 2020, Council could not consider the proposed amendments to the Zoning Bylaw included on the Council agenda without waiving section 39(6) of the Council Procedure Bylaw. MOVED and SECONDED, THAT section 39(6) of Council Procedure Bylaw No. 141, be waived to allow Council to consider proposed amendments to Zoning Bylaw No 180, 2020. Opposed: Councillors Geselbracht, Proctor and Wilson DEFEATED 5 MOTION ON THE FLOOR (Postponed February 24, 2020) THAT “District of Lantzville Zoning Bylaw No. 180, 2020” be given third reading. The Chief Administrative Officer advised that although Council Procedure Bylaw No. 141 had received a legal review before adoption, it had just come to his attention that section 39 (6) of the Bylaw was non-compliant with section 470 (1) of the Local Government Act, which allows amendments to a Zoning Bylaw after a public hearing. MEETING RECESSED: 8:26 pm MEETING RESUMED: 8:37 pm with all of Council in attendance. Also, R. Campbell, J. Slater, K. Young and M.B. MacKenzie. MOVED and SECONDED, THAT the motion on the floor be postponed until later in the meeting to allow Council to consider proposed amendments to Zoning Bylaw No. 180, 2020. CARRIED UNANIMOUSLY a) ZONING BYLAW AMENDMENTS THAT DO NOT ALTER USE OR INCREASE DENSITY: (i) MOVED and SECONDED, THAT Zoning Bylaw No. 180, 2020 be amended in Section 4 Height, for Residential 1, Residential 2, Residential 3, and Residential 4 zones, by adding the following after “Carriage house with Garage below 7 m”: 2 - “only permitted on parcels equal to or greater than 2500 m ”.
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