26 June 2019 Minutes

Llanddulas & Rhyd y Foel Community Council Minutes of the Meeting of Llanddulas & Rhyd y Foel Community Council held on 26th June 2019 at Llanddulas Youth & Community Centre. Present: Cllrs: P Cross, J Evans, J Simpson, H Thomas and W Williams (Chairman). Clerk: H Stewart BEM 1. Apologies Cllr M Elliott had resigned from the Community Council so there were no apologies. The ipad had not been returned so the Clerk would chase this up. 2. Declarations of Interest There were no declarations of interest. 3. Urgent Matters Cllr Williams (Chairman) informed the Council about the accident at the junction of Maes Cymbryd and Abergele Road. The bench had been damaged and subsequently removed. The Community Council owned the bench and it had two memorial plaques on it. The Clerk will contact the police for information and then follow up with the insurers about replacing. The Chairman also raised concerns about the “unsavory” behavior that was going on in the Glebe Field and in the car parks at the beach. The police are now patrolling the area but just drive through and do not get out of their cars. This is not having any effect as a deterrent. The installation of lighting in both areas is thought to be the answer to stop or at least reduce the level of the problem. Unfortunately, there is no budget at CCBC to currently support such action and it is only when the next stage of the flood defense work is planned that such funding might be available. Cllr Williams was insistent on calling a meeting of representatives from the Youth Club and the Church, to discuss the problem with the Community Council. Cllr Eeles said he would attend and that the PCSO should be invited. A representative from the British Legion would also be invited. 4. Public Participation There were no applications to address the Council. 5. Co-Option Resolved that: Cheryl Rollinson Wainwright be co-opted onto the Community Council for the remaining period of this administration. Ms Wainwright signed the declaration form and joined the meeting. 6. County Councillor Report Cllr Eeles did not have anything too extensive to report but said that the severity of what he was currently dealing with was demanding of his time. There was a land slip at Plas Dulas. CCBC was investigating the problem. Concerns were raised yet again about the spraying of the vegetation at this property. Unauthorised Fly Posting at the Dulas was a distraction and contravened planning law. This was being followed up by an Enforcement Officer. Flooding alongside the Abergele Road was a nightmare for the owner of a property being affected. Further investigations are under way as it has only recently started and maybe linked to a damaged manhole. 26th June 2019 1 Antisocial behavior was also on Cllr Eeles’ task list, with three properties reported for being unkempt. One had been sorted out and the other two are still being addressed. The issue of being unkempt can be enforced by Regulatory Services as it can lead to a health hazard. An accommodation symbol had been requested on the A55 road sign near the Llanddulas exit. A sink hole had appeared on the beach near to the mouth of the river. A 6ft stick disappeared down it although at the moment it was not too wide, and of course potholes are still an ongoing issue that require regular attention. Cllr Eeles concluded his report by informing Councillors that funding, for the footpath alongside Pencoed Road, had been lost because of an inability to agree the purchase of land from some of the properties. The intention is to continue the negotiations about the land purchases so that when the next round of funding is available from the Welsh Government an application can be made. He brought to notice that the revised LDP was out for consultation with a reduced number of homes from 6,300 to 5000 being required for development. This was because the infrastructure was not in place to support any more than that and the coastline from Towyn, Pensarn to Abergele was in the flood plain. Cllr Eeles had fought hard and won the support of the Scrutiny Committee to have Llanddulas included in this limited development area. The Cabinet and Full Council at CCBC still must approve this recommendation. 7. Chairman’s Report Cllr Williams said she had attended several functions in the last month including the 150th anniversary of St Cymbryds. 8. Minutes Resolved that: The minutes of the meeting held on 29th May 2019 be signed as a correct record of the meeting. 9. Matters Arising There were no matters arising 10. Planning 0/46309 Proposal: Reduce the crowns of 2 sycamore No Objections trees. Location: Tan Y Marian, Llanddulas. 0/46379 Proposal: Prune 1 Sycamore tree and crown No Objections on the lift 1 Oak tree and remove 1 Ash tree. understanding that the Tree Officer is protecting all trees Location: Laguna, Tan Y Allt Road, with a Tree Preservation Llanddulas order on them 0/46355 Proposal: Approval of matters required by No Objections planning condition no3 to allow the revised sequence of landfill and restoration phasing. Location: Llanddulas Landfill Site, Llanddulas 0/46364 Proposal: Side and rear extension to dwelling. Object on the size of the extension (over development) Location: 1 Gloddfa, Rhyd Y Foel Road, and removal of a car parking space. There is already a 26th June 2019 2 limited number of parking spaces on this narrow road. 0/46390 Proposal: Renewal of planning permission No objections granted under code ref 0/40258 for erection of a dwelling. Location: The Cottage, Minffordd Road, Llanddulas. 11. Budget Monitoring a) The reconciliation of the accounts with the bank statement up to 31st May 2019 was approved as correct. b) The actual expenditure against estimates was noted. c) Resolved that: the schedule of payments as listed below be approved. Payee Name Chq No £ Gross £ Net £ VAT Transaction Detail Triumph -1906212 DD £ 15.60 £ 13.00 £ 2.60 Offsite Backup Triumph - 1906211 DD £ 75.60 £ 63.00 £ 12.60 Email Hosting Triumph - 1906210 DD £ 15.59 £ 12.99 £ 2.60 Office 365 Triumph - 1906213 DD £ 15.60 £ 13.00 £ 2.60 Website hosting British Legion 1646 £ 50.00 £ 50.00 £ - Community Day Llanddulas Remembers 1647 £ 300.00 £ 300.00 £ - Art Project Wendy Williams 1648 £ 41.65 £ - ipad pens £ 119.98 £ 78.33 £ - Flowers 1649 £ 513.68 H Stewart £ 513.68 £ - Salary (June) £ 153.43 £ 30.69 Printer £ 30.00 £ 6.00 Webinar Training H Stewart 1650 £ 242.26 £ 8.66 £ 1.73 Stationary £ 9.79 £ 1.96 ipad charger for Cllrs £ 1,348.31 £ 1,287.53 £ 60.78 12. Standing Orders and Financial Regulations The amendment to the Financial Regulations as required in the Internal Auditors Report had been made to para 6.6. Resolved that: The amendment to the Financial Regulations be approved. 9.00pm - Cllr J Evans left the meeting because of another appointment. The Chairman asked that Standing Orders be suspended as the two hours for the meeting had been exceeded. Resolved that: Standing Orders be suspended to allow for the remaining business on the agenda to be concluded. 13. Training The Clerk offered to do some training on the Code of Conduct, Standing Orders, Financial Regulations and planning applications. Dates offered could not be confirmed because all the councillors did not all have their diaries with them, and Cllr Evans had left the meeting. The Clerk would email the dates and try to organise the training before the Summer break. 14. Electoral Boundaries Cllr Williams was strongly of the opinion that the option of Llanddulas becoming part of the Abergele Ward for County Council elections, would be to the disadvantage of the residents of Llanddulas. 26th June 2019 3 Although the village had in years gone by been linked with Abergele the length of the electoral boundary would limit the representation for the village. The recommendation of this option by CCBC did not bode well for any representations from the Community Council to the Boundary Commission, having any impact on the final decision. Community Councillors would individually contact the Commission to let their own views be known. 15. Projects It was agreed that having exceeded the recommended two hours for a council meeting that a separate working group would be organised to review the projects. 16. Correspondence a) The requirements as to when a councillor might need to pay a data protection fee was noted. b) The Model Local Resolution Protocol for Community and Town Council, produced by One Voice Wales would be an agenda item at the next Full Council meeting. Councillors would in the meantime read the document. c) The suggestion that the red telephone box in Rhyd Y Foel be purchased by the Community Council will be explored further. There was a question as to who now owned the land where the telephone box was situated. The meeting concluded at 9.10 pm Signed ………………………………… Chairman of the Meeting held on 31st July 2019 26th June 2019 4 .

Load more