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City Employee Handbook 2020

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City Employee Handbook 2020 Table of Contents INTRODUCTORY STATEMENT ................................................................................................................ 7 EQUAL EMPLOYMENT OPPORTUNITY POLICY ...................................................................................... 8 CODE OF ETHICS / CONFLICTS OF INTEREST ......................................................................................... 9 ROMANTIC AND/OR SEXUAL RELATIONSHIP WITH OTHER EMPLOYEES ............................................ 10 DOING BUSINESS WITH OTHER EMPLOYEES ....................................................................................... 10 OUTSTANDING WARRANT POLICY ...................................................................................................... 10 REPORTING ARRESTS .......................................................................................................................... 11 IMMIGRATION LAW COMPLIANCE ..................................................................................................... 11 JOB DESCRIPTIONS .............................................................................................................................. 12 DISABILITY ACCOMMODATION (ADA REQUESTS) ............................................................................... 16 Definition of reasonable accommodation ...................................................................................... 16 Examples of reasonable accommodation ....................................................................................... 17 VEHICLES AND CITY EQUIPMENT ........................................................................................................ 18 CHANGES IN PERSONAL DATA ............................................................................................................ 20 EMERGENCY CLOSING PLAN ............................................................................................................... 20 PROBATIONARY PERIOD ..................................................................................................................... 20 WORKPLACE RULES OF CONDUCT ...................................................................................................... 21 DRESS CODE ........................................................................................................................................ 24 INSUBORDINATION ............................................................................................................................. 25 JOB PERFORMANCE ............................................................................................................................ 25 SECURITY INSPECTIONS ....................................................................................................................... 29 WORKPLACE VIOLENCE PREVENTION POLICY ..................................................................................... 29 PROFESSIONAL CONDUCT POLICY AND PROHIBITION AGAINST DISCRIMINATION AND HARASSMENT32 DEFINITIONS OF HARASSMENT ........................................................................................................... 34 Prohibited Acts of Harassment ....................................................................................................... 35 REPORTING AND INVESTIGATION OF CHARGES OF HARASSMENT, RETALIATION, OR DISCRIMINATION ........................................................................................................................................................37 Whistleblower Procedures .................................................................................................................. 37 ANTI-RETALIATION POLICY .................................................................................................................. 39 REPORTING REQUIREMENTS .............................................................................................................. 39 2 OPEN DOOR GRIEVANCE POLICY ........................................................................................................ 39 Grievance Procedures ..................................................................................................................... 40 Policy Interpretation and Application Appeal ................................................................................. 40 PROTECTED COMMUNICATIONS ........................................................................................................ 41 CITY INVESTIGATIONS ......................................................................................................................... 41 Your Responsibilities ........................................................................................................................... 42 TOBACCO USE POLICY ......................................................................................................................... 42 DRUG AND ALCOHOL ABUSE POLICY .................................................................................................. 42 Responsibility .................................................................................................................................. 42 Illegal Drug or Alcohol Use in the Workplace ................................................................................. 43 DRUG AND ALCOHOL SCREENING AND TESTING ................................................................................ 43 Testing Based on Reasonable Suspicion During Employment ........................................................ 43 On-the-Job Testing .......................................................................................................................... 44 Random Testing .............................................................................................................................. 44 Post-Vehicular Accident .................................................................................................................. 44 For Public Safety and Other Safety Sensitive Employees ................................................................ 45 Drug and Alcohol Testing Procedure .............................................................................................. 45 Drug and Alcohol Abuse Treatment ................................................................................................ 48 Miscellaneous ................................................................................................................................. 48 POLYGRAPH EXAMINATIONS .............................................................................................................. 48 EMPLOYEE PAY .................................................................................................................................... 49 Workweek ....................................................................................................................................... 49 Overtime ......................................................................................................................................... 49 Employee Status ............................................................................................................................. 50 Calculating Overtime ....................................................................................................................... 50 Submitting Overtime/Record-Keeping ........................................................................................... 50 Time and One-Half Overtime .......................................................................................................... 50 Compensatory Time ........................................................................................................................ 50 On Call Pay .......................................................................................................................................... 51 Pay Advances ...................................................................................................................................... 51 Direct Deposit ..................................................................................................................................... 51 EMPLOYEE OBLIGATIONS .................................................................................................................... 51 3 Attendance Policy ........................................................................................................................... 51 SICK LEAVE .......................................................................................................................................... 52 POLITICS .............................................................................................................................................. 54 SMOKING AND/OR VAPING ................................................................................................................ 54 SAFETY ................................................................................................................................................. 54 ELECTRONIC COMMUNICATIONS ....................................................................................................... 55 WIRELESS COMMUNICATIONS DEVICES USE POLICY WHILE DRIVING ............................................... 60 SOCIAL MEDIA AND SOCIAL NETWORKING ........................................................................................ 61 NON-DISCLOSURE
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