Strategic Plan: 2015-2019
Deliver positive and diverse gymnastics experiences for province-wide OUR MISSION participation at all levels
Gymnastics BC is a provincial leader in the delivery of quality OUR vision foundational and high performance programs and services that foster lifelong sport participation
Build strong foundations that support gymnastics club success and OUR mandate meaningful participation by all
Excellence, Leadership, Transparency, Ethical Standards, OUR values Professionalism, People Focus
Excellence Leadership Transparency Ethical Professionalism People Standards Focus
We conduct our We are We disclose We ensure a safe We establish We recognize, activities at the recognized as an information, environment for and pursue support and highest possible organizational opportunities all gymnastics educational celebrate the standards leader within the and decisions participants, opportunities contributions British Columbia in a clear, open encourage that will allow of our athletes, Sport Community and accessible fair play and our gymnastics coaches, and Canadian manner adherence to the community officials, Gymnastics spirit of the rules to grow and volunteers, club community prosper members and staff
Sound Business Management, Programming Excellence, delivery pillars Member Services
Sound Business Programming Excellence Member Services Management • Participant Programs from grass • Club Engagement • Fiscal Management roots to high performance • Insurance • Business Ventures • Coaching Education & Support • Communications • Marketing & Public Relations • Judging Training & Support • Professional Development & • Risk Management • Volunteer Recruitment & Support Education Opportunities • Staff Training & Support • Strategic Partnerships • Event Management • Promotion Strategic Priorities: 2015-2019
Insurance Provide insurance • Comprehensive coverage for all gymnastics related programs that work for activities members • Simple and easy to understand and manage
Membership Streamline the • Simplify member reporting, tracking and accounting membership and • Equitable and easy to understand membership fee registration process • One membership, all clubs, easily verified
Education • Simplify the existing system for coaches and judges Champion education and • Create BC specific coach training / certification certification initiatives programs that address existing gaps • Create innovative BC education programs supporting building a • Address the coaching, judge and volunteer shortage strong foundation • Remove geography as a barrier to education and certification
Communication • Host regularly scheduled opportunities for feedback and Provide access to engagement information through • Implement and communicate a comprehensive public multi-year calendar communication strategies • Provide timely and meaningful info and increase that meet the needs of communications lead time to members member clubs • Communicate what we know, when we know it • Clearly communicate what GymBC does
• Revisit PLAY Gymnastics Promotion • Promote developmental gymnastics Create a long-term • Promote gymnastics coaching and teaching as a strategy that positively profession influences the general • Develop a sponsorship strategy that supports gymnastics public’s perception of province-wide • Celebrate our successes gymnastics • Actively advocate on behalf of members to partners, stakeholders and funders
Transparency • Clubs clearly understand the role and function of board, Provide transparency and staff and committees • Re-examine the board and zone composition and clarity around the GBC structure to ensure meaningful representation structure and function • Pro-actively involve club members to share their insight, experiences and concerns #GBCAwards17 Welcome to the 2017 Gymnastics BC Awards & Scholarship Night!
We’re here tonight to celebrate the people that make gymnastics in BC one of the leading sports in the province. Whether you’re a coach, judge, athlete, parent, administrator or volunteer—it is your tireless work and commitment that make our sport better and stronger year after year.
We belong to a community of talented and hardworking individuals, who consistently raise the bar of excellence. And while perfection is a tough ask in gymnastics, we’re constantly looking for ways to improve, and this is evident when we look back at all of our successes over the past year.
For starters, our membership is growing! We have 2,089 more registered members, speaking to the calibre of our programs, services and people who work to further the cause of gymnastics in BC.
2017 was also a year of unforgettable events, such as the BC Provincial Championships, which welcomed over 1000 athletes competing in both trampoline and artistic gymnastics. We also held the BC Gymnaestrada, the largest recreational event in the province, which featured costumes and routines inspired by the classic storybook.
For all of our successes, there is someone putting in hard work, passion and thoughtfulness toward achieving the best results in all areas of gymnastics in BC. Congratulations to everyone - and thank you for dedicating your talents in pursuit of gymnastics excellence.
Enjoy the evening.
Twyla Ryan Brian Forrester Chair CEO VOLUNTEER OF THE YEAR Volunteers This award recognizes the Gymnastics BC volunteer who has demonstrated outstanding volunteer contributions to gymnastics in B.C. 2017 - Bobbi Symes 2016 - Georgina Nerpio 2002 - Stephanie Lightfoot 2015 - Sharon Farquharson 2001 - June Booth 2014 - Carolyn Doherty 2000 - Carlene Lewall 2013 - Tami Mitchell 1999 - Gord Simon 2012 - Shelley Welch 1998 - Debbie McBoyle, Jeff 2011 - Sandra Comeault Pauliuk, Rob Allan 2010 - Jennifer Reed-Lewis 1997 - Keith Chong, Gayle 2009 - Sandy Smith McRae, Rob Buchanan, 2008 - Carole Williamson Pierre Boudreau, Rodger 2007 - George Burgoyne Konkle 2006 - Garry Geisler, Abby 1996 - Rob Allan Chan 1995 - Sylvain Rainville, Lisa 2005 - 2005 Canadian Thompson Gymnastics 1994 - John Carroll, Dianna Championships Morgan 2004 - June Booth, Debbie 1993 - Dianna Morgan McBoyle 1992 - Lisa Thompson 2003 - Valerie Johnson, Yvonne 1991 - Graham Farstad Churly
PROVINCIAL LEVEL FEMALE ATHLETE OF THE YEAR
This award recognizes the highest ranked provincial Level female Trampoline Gymnastics trampoline gymnastics athlete who is training in and competing for B.C.
2017- Hermione Loehr, KGTC & Maveric Romanuik, Shasta
2016 - Vanna Harris, Okanagan 2011 - Natasha Kanlic, TAG 2015 - Hannah Walker, Kamloops 2010 - Hailey Tomlin, Okanagan 2014 - Abby MacDonald, 2009 - Danielle Gruber, Okanagan Okanagan 2008 - Carli Gruber, Okanagan 2013 - Jane Harrigan, Shasta 2007 - Jade Wolf, Okanagan 2012 - Adrielle Bertrand, Kamloops 2006 - Shannon Comeault, & Madeline Haugen, Flip Quantum City
Club affiliation is the club that the athlete or coach was registered with when the award was earned. NATIONAL LEVEL FEMALE ATHLETE OF THE YEAR This award recognizes the highest ranked national level female trampoline gymnastics athlete who is training in and competing for B.C.
2017 - Kristina Dodd, Kamloops Gymnastics Trampoline Centre
2016 - Jordyn Yendley, 2011 - Erin England, TAG Okanagan 2010 - Alexa McPhee, TAG 2015 - Taya Clyne, TAG 2009 - Poppy Quinlan, Shasta 2014 - Emily Schmidt, Kamloops 2008 - Tamara O’Brien, Club 2013 - Emily Schmidt, Kamloops Aviva 2012 - Poppy Quinlan, Shasta OUTSTANDING FEMALE ATHLETE OF THE YEAR
Trampoline Gymnastics This award recognizes the highest ranked espoir, junior or senior Level male trampoline gymnastics athlete who is training in and competing for B.C.
2017 - Jordyn Yendley, Okanagan Gymnastics Centre
2016 - Tamara O’Brien, Shasta 2010 - Chelsea Nerpio, Shasta 2015 - Tiana Hesmert, Club Aviva 2009 - Tamara O’Brien, Kerrigan 2014 - Tamara O’Brien, TAG 2008 - Chelsea Nerpio, Shasta 2013 - Tamara O’Brien, TAG 2007 - Lauren Ensworth, Club 2012 - Tamara O’Brien, TAG Aviva 2011 - Tamara O’Brien, TAG 2006 - Jane Bickerstaffe, Flip City
PROVINCIAL LEVEL MALE ATHLETE OF THE YEAR This award recognizes the highest ranked provincial Level male trampoline gymnastics athlete who is training in and competing for B.C.
2017 - Ethan Scott, Okanagan Gymnastics Centre
2016 - Nate Banner, Okanagan 2011 - Duncan Blais, Shasta Matthew Roth-Wallman, Whister 2010 - Liam Doherty, Shasta 2015 - Matthew Susko, Whistler 2009 - Tyler Edwards, Shasta 2014 - David Dawson, Club Aviva 2008 - Tyler Hutchison, Okanagan 2013 - Gavin Dodd, Kamloops 2007 - Trevor Stirling, Okanagan 2012 - Gavin Dodd, Kamloops 2006 - Russell Canning, Okanagan
NATIONAL LEVEL MALE ATHLETE OF THE YEAR This award recognizes the highest ranked national level male trampoline gymnastics athlete who is training in and competing for B.C.
2017 - Nicolas Lamond, Club Aviva
Club affiliation is the club that the athlete or coach was registered with when the award was earned. 2016 - Gavin Dodd, Kamloops 2011 - Ben Blais, Shasta Trampoline Gymnastics 2015 - Gavin Dodd, Kamloops 2010 - Kyle Carragher, TAG 2014 - Gavin Dodd, Kamloops 2009 - Cameron Quinlan, Shasta 2013 - Liam Doherty, Shasta 2008 - Ethan McLeary, Okanagan 2012 - Ben Blais, Shasta
OUTSTANDING MALE ATHLETE OF THE YEAR This award recognizes the highest ranked espoir, junior or senior Level male trampoline gymnastics athlete who is training in and competing for B.C.
2017 - Gavin Dodd, Kamloops Gymnastics Trampoline Centre 2016 - Kyle Carragher, Shasta 2011 - Curtis Gerein, Okanagan 2015 - Kyle Carragher, Shasta 2010 - Curtis Gerein, Okanagan 2014 - Kyle Carragher, TAG, 2009 - Curtis Gerein, Okanagan Shasta 2008 - Curtis Gerein, Okanagan 2013 - Kyle Carragher, TAG 2007 - Curtis Gerein, Okanagan 2012 - Kyle Carragher, TAG 2006 -Cletus Okpoh, Flip City
PROVINCIAL LEVEL CLUB OF THE YEAR Awarded to the club whose provincial level athletes have accumulated the most points throughout the season. 2017 - Wayland Sports (Maple Ridge) Ltd.
2016 - Okanagan Gymnastics 2011 - Shasta Trampoline Club 2015 - TAG Sports Centre 2010 - Okanagan Gymnastics 2014 - Nanaimo Gymnastics 2009 - Okanagan Gymnastics School 2008 - Okanagan Gymnastics 2013 - Shasta Trampoline Club 2007 - Okanagan Gymnastics 2012 - TAG Sports Centre 2006 - Shasta Trampoline
NATIONAL LEVEL COACH OF THE YEAR Awarded to the highest ranked coach based on the success of the club’s national level athletes throughout the season. 2017 - Shasta Trampoline Club
2016 - Shasta Trampoline Club 2010 - Valerie Johnson & 2015 - Shasta Trampoline Club Christie Hayashi, Shasta 2014 - TAG Sports Centre 2009 - Barb Fraser, Kerrigan 2013 - TAG Sports Centre 2008 - Valerie Johnson, Shasta 2012 - Shasta Trampoline 2007 - Angelo Despotas, 2011 - Shasta Trampoline Okanagan 2006 - Rusty Pierce, Flip City
Club affiliation is the club that the athlete or coach was registered with when the award was earned. PROMOTION PLUS EMERGING GYMNASTICS LEADER OF THE YEAR The ProMOTION Plus Emerging Gymnastics Leader of the Year is given to a female, under the age of 25, who has shown a com- mitment to developing gymnastics at any level and who has had a clear impact on the sport.
2017 - Lora Harter, Omega
2016 - Amelia Copeland, Langley 2013 - Jesse Jakins, Okanagan 2015 - Roberta Worrall, Quantum 2012 - Kathlee Gourlay, Smithers 2014 - Andry Friesen, Twisters 2011 - Renée Beaudoin, SPLITZ PROMOTION Plus
JUDGING SERVICE PINS
Pins are awarded to judges in recognition of their ongoing commitment to gymnastics in B.C.
5 Years 15 Years Felica Scheabe Cyndi Fairbrother Shelley McInroy Heather LePage Alison Watters Jennifer Watt Emilie Sarkissian Sean Eldridge Tami Calkins Judging Service Andriana Schemel 20 Years Kathleen Gourlay Garry Ricks Karl McPherson Jennifer Dober Kenna Sweet Karen Capel Megan Ratchford Kath Quayle Nalini McIntosh 25 Years Twyla Ryan
10 Years Sandra Long 30 Years Vivian Hughan Kim Dennis Marc Boisvenu Momona Komagata Jade Kotzer 35 Years Todd Sader John Carroll Jeff Sutherland Corey Nonis Jennie Castleton Judy Swanson Ruth Saunders Devena Steinman
Club affiliation is the club that the athlete or coach was registered with when the award was earned. 2016-17 GYMNASTICS BC EVENT HOSTS Event Hosting Thank-you to our member clubs for your hard work in hosting Gymnastics BC events in 2016-17.
2017 Artistic Gymnastics BC Championships Flip City Gymnastics
2017 Trampoline Gymnastics BC Championships Flip City Gymnastics
2017 BC Gymnaestrada Kamloops Gymnastics Trampoline Centre
The PLAY Gymnastics brand represents PLAY Gymnastics recreational gymnastics in BC. Recreational gymnastics is the base for all gymnastics disciplines and is recognized by the International Olympic Committee as a foundation sport because it plays a crucial role in the development of fundamental movement patterns and sport skills.
PLAY GYMNASTICS COACH OF THE YEAR The PLAY Gymnastics BC Coach of the Year award recognizes coaches who have demonstrated outstanding commitment to supporting the growth and development of recreational gymnastics in BC. The 2017 PLAY Gymnastics Coach of the year is:
2017 - Tianna Gill, Langley Gymnastics Foundation
Club affiliation is the club that the athlete or coach was registered with when the award was earned. PLAY GYMNASTICS CLUB OF THE YEAR The PLAY Gymnastics BC Club Of the Year recognizes the club that has best supported the growth and development of recreational gymnastics over the past year. The 2017 PLAY Gymnastics club of the year is:
Club Aviva Recreational Ltd. 2016 - Delta Gymnastics 2014 - Bowen Island Gymnastics Society 2013 - Whistler Gymnastics 2015 - North Peace Gymnastics 2012 - Cartwheels Gym PLAY Gymnastics
GYMNASTICS FOR ALL LEADER OF THE YEAR The Gymnastics For All Leader of the Year is the coach or administrator who has worked towards the overall growth and development of recreational gymnastics in B.C. The recipient must have demonstrated volunteer commitment and made significant contributions to the development of recreational gymnastics Gymnastics BC program: 2017 - Brittany Hawkins 2016 - 2005 - Lisa Brougham 2015 - Breann Erickson 2004 - Vivien Symington 2014 - Collen Kaminski 2003 - Alex Delange 2013 - Penny Erickson 2002 - Delta Gymnastics 2012 - Mary Morice 2001 - Sheila Mozes 2011 - Tara Irving 2000 - Tami Ross 2010 - Dale Bryant 1999 - Sherri Bykowski 2009 - Mark Friesen 1998 - Katherine Campbell 2008 - Jennifer Smith 1997 - Anne Gorrell 2007 - Kristina Sharp 1996 - Selena Lee 2006 - Connie Sherman 1995 - Andrea Schumann*
* Deceased
Club affiliation is the club that the athlete or coach was registered with when the award was earned. GYMNASTICS BC MEMBERS OF DISTINCTION Members of Distinction The Gymnastics BC Member of Distinction award recognizes individuals whose long-term commitment, contributions and/ or achievements have benefited gymnastics in BC. Members of Distinction are eligible for selection as a Life Member of Gymnastics BC. Gymnastics BC welcomes the following Member of Distinction in 2017: Norm Rowe Katherine Campbell
2016 Mike Hood 2007 June Booth Scott Morgan Debra Brown Vali Stan Lori Fung Shallon Olsen 2006 Stephanie Lightfoot Vladimir Lashin Colleen Kaminski Svetkana Lashina Debbie McBoyle Brittany Rogers 2005 John Carroll David Kenwright Ken Stewart 2015 Twyla Ryan Helga Ovington 2014 Joyce Percey 2004 Wendy Mazur 2013 Chiyoko Ikeda Doug Odin Vivien Symington Sue Pierce 2012 Nancy Beyer Eva Schmidt Christine Webster Lois Smith 2011 Peter Allan Jeff Thomson Lucia Fendelet 2003 Nicky Carroll Lisa Lacamell Mits Ikeda Stella Nethery Richard Ikeda 2010 Kyna Fletcher Val Johnson Marta Klinovsky Lise Léveillé Alex Ross Carlene Lewall Susan Willett Shirley Pedersen 2009 Jane Bickerstaffe Rusty Pierce Sandra Botnen Kate Richardson Scott Braley Chris Buccini* * Deceased David Kenwright Adam Menzies Sheila Mozes Toni Vance 2008 Sarah Charles Lise Goertz Ken Ikeda Gael Mackie
Club affiliation is the club that the athlete or coach was registered with when the award was earned. GYMNASTICS CANADA SERVICE PINS
Gymnastics Canada presents awards to deserving members of the gymnastics community at their AGM each year. Gymnastics BC recognizes these members for their national contributions.
Bronze Pin Crystal Gilhooly Anna Mataganova
Gymnastics Canada
2016-17 NATIONAL TEAM MEMBERS Gymnastics BC recognizes the B.C. athletes who were members of the Gymnastics Canada’s national and national age group teams during the 2016-17 season.
Men’s Artistic Gymnastics Zachary Clay, Twisters Chris Kaji, Phoenix Drew Kanigan, KGTC Aaron Mah, Phoenix/Berkeley Scott Morgan, Flicka Scott Nabata, KGTC Darren Wong, Phoenix National Team Members
Women’s Artistic Gymnastics Lucia Jakab, OGC Haley de Jong, Flicka Shallon Olsen, Omega
Trampoline Gymnastics Kyle Carragher, Shasta Joey Humberstone, Flip City Tamara O’Brien, Shasta Emily Schmidt, KGTC Trevor Stirling, OGC
Club affiliation is the club that the athlete or coach was registered with when the award was earned. VOLUNTEER TEAM OF THE YEAR Volunteers This award is presented to the team of volunteers who has demonstrated outstanding volunteer contributions to gymnastics in B.C. 2017 - KGTC Gymnaestrada Organizing Committee
2016 - Kamloops Gymnastics Trampoline Parent Volunteers 2015 - Sandy Smitth, George Burgoyne, Sharon Farquharson 2014 - Pacific Rim Gymnastics Championships Organizing Committee 2013 - Artistic Gymnastics BC Championships Organizing Committee 2012 - Western Canadian Championships Organizing Committee 2011 - TAG Sports Centre 2010 - Canadian Gymnastics Championships Organizing Committee 2009 - Langley Gymnastics Foundation
RICHARD IKEDA NATIONAL LEVEL Men’s Artistic Gymnastics ATHLETE OF THE YEAR This award recognizes the highest ranked National Level male gymnast who trains and competes for B.C. Richard Ikeda, one of Canada’s best-ever male gymnasts, attended the 1996 Olympic Games and won the senior men’s Canadian Championships three times. In 2003, he helped Canada to a ninth place finish at the World Championships. Ikeda competed in 20 Canadian Championships during his athletic career.
2017 - Cohen Kiers, Twisters
2016 - Treyson Cerrato, Surrey 2005 - Winston Ho, Phoenix 2015 - Michael Sibley, Flicka 2004 - Alexander Hoy, Phoenix 2014 - Lane Messier, Flicka 2003 - Aaron Ellard, Omega 2013 - Michael Sibley, Flicka 2002 - Ryan Swanson, Twisters 2012 - Steven Chaplin, Twisters 2001 - Daniel McCombe, Delta 2011 - Malcolm Herbert, Surrey 2000 - Sean Eldridge, Surrey 2010 - Scott Morgan, Flicka 1999 - Peter Andersen, Surrey 2009 - Kal Nemier, Flicka 1998 - Kosta Dais, Delta 2008 - Jason Scott, Richmond 1997 - Daniel Chow, Surrey 2007 - Kal Nemier, Flicka 1996 - Darren Geddert, Twisters 2006 - Kal Nemier, Flicka 1995 - Matthew Erickson, Surrey
Club affiliation is the club that the athlete or coach was registered with when the award was earned. BILL MACKIE HIGH PERFORMANCE ATHLETE OF THE YEAR This award is presented to the highest ranked high performance male gymnast who trains in and competes for B.C. The award is named in honour of Dr. Bill Mackie who was a member of Canada’s national team and won the senior men’s title in 1972. His career included the 1967 Pan American Games, two world championships and qualification for the 1968 and 1972 Olympic Games.
2017- Evan Fedder, Phoenix
2016 - Evan Fedder, Phoenix 2005 - Silas Radies, Phoenix 2015 - Darren Wong, Phoenix 2004 - Peter Andersen, Surrey 2014 - Chris Kaji, Richmond 2003 - Peter Andersen, Surrey 2013 - Darren Wong, Phoenix 2002 - Mark Beiler, Twisters Men’s Artistic Gymnastics 2012 - Nicolas Garfias, Twisters 2001 - Danny Chambers, 2011 - Colin Schuler Ram, Omega Kerrigan 2000 - Jeremy Wong, Twisters 2010 - Nicolas Garfias, Twisters 1999 - Darren Geddert, Twisters 2009 - Joshua Stuart, Richmond 1998 - Brock Wilson, Twisters 2008 - Joshua Stuart, Richmond 1997 - Ken Ikeda, Twisters 2007 - Tyler Carroll, Surrey 1996 - Grant Golding, Twisters 2006 - Winston Ho, Phoenix 1995 - Kristofer Krunick, Twisters Silas Radies, Phoenix OWEN WALSTROM OUTSTANDING MALE ATHLETE OF THE YEAR This award recognizes the highest ranked junior or senior male athlete who trains in and competes for B.C.; it is named in honour of Owen Walstrom, who spent many years representing Team Canada including the 1977, 1978 and 1979 World Championships. Walstrom was also named to the 1980 Canadian Olympic team.
2017 - Darren Wong, Phoenix
2016 - Scott Morgan, Flicka 2005 - Peter Andersen, Surrey 2015 - Scott Morgan, Flicka 2004 - Ken Ikeda, Twisters 2014 - Scott Morgan, Flicka 2003 - Richard Ikeda, Twisters 2013 - Scott Morgan, Flicka 2002 - Richard Ikeda, Twisters 2012 - Zachary Clay, Twisters & 2001 - Richard Ikeda, Twisters Scott Morgan, Flicka 2000 - Richard Ikeda, Twisters 2011 - Kal Nemier, Flicka 1999 - Richard Ikeda, Twisters 2010 - Robert Watson, Richmond 1998 - Grant Golding, Twisters 2009 - Robert Watson, Richmond 1997 - Richard Ikeda, Twisters 2008 - Ken Ikeda, Twisters 1996 - Richard Ikeda, Twisters 2007 - Danny Chambers, Surrey 1995 - Richard Ikeda, Twisters 2006 - Ken Ikeda, Twisters
Club affiliation is the club that the athlete or coach was registered with when the award was earned. STAN WILKES PROVINCIAL LEVEL Men’s Artistic Gymnastics COACH OF THE YEAR This award is presented to the highest ranked men’s artistic coach based on the success of his or her club’s provincial level athletes (levels 1-5) throughout the season. Stan Wilkes was a leader in the B.C. men’s artistic gymnastics program among athletes at the provincial and national levels. He also helped to shape B.C.’s men’s artistic gymnastics system and its committee organization.
2017 - Mitsugu Ikeda, Jonathan Osers, Yosuke Nitta, Twisters
2016 - Jon Mason, Okanagan James, Surrey 2015 - Mike Hood, Shujun Gao, 2005 - Leon Vu, Phoenix Jon Mason, Delta 2004 - Frank Szabo Jr., Leon Vu, 2014 - Vali Stan, Flicka Phoenix 2013 - Norihiko Horie, Okanagan 2003 - Leon Vu, Phoenix 2012 - Norihiko Horie, Okanagan 2002 - Garry Ricks, Key City 2011 - Colin James, Surrey 2001 - Tyler Farstad, Omega 2010 - Frank Szabo Jr., Richmond 2000 - Garry Ricks, Delta 2009 - Valetin Stan, Flicka 1999 - Rory Kerrigan, Surrey 2008 - Mike Hood, Kris Krunick, 1998 - Garry Ricks, Delta Delta 1997 - John Carroll, Surrey 2007 - Colin James, Surrey 1996 - Mike Hood, Victoria 1995 - John Carroll, Surrey 2006 - John Carroll, Colin
JOHN TUTTE NATIONAL LEVEL COACH OF THE YEAR This award is presented to the highest ranked men’s artistic coach based on the success of the club’s national level athletes (open, high performance) throughout the season. John Tutte was a founding member and coach of the North Star Gymnastics Club in Surrey prior to the amalgamation into one club - Surrey Gymnastic Society. He represented Canada internationally as a FIG judge.
2017 - Alexander Pozdniakov and Michael Sergeant, Phoenix
2016 Ken Ikeda, Mits Ikeda, 2007 - Frank Szabo Jr., Richmond Richard Ikeda, Twisters 2006 - Frank Szabo Jr. , Richmond 2015 - Ken Ikeda, Mits Ikeda, 2005 - John Carroll, Surrey Richard Ikeda, Twisters 2004 - Mits Ikeda, Twisters 2014 - Ken Ikeda, Mits Ikeda, 2003 - Mits Ikeda, Twisters Richard Ikeda, Twisters 2002 - Mits Ikeda, Twisters 2013 - Ken Ikeda, Mits Ikeda, 2001 - Mits Ikeda, Twisters Richard Ikeda, Twisters 2000 - Mits Ikeda, Twisters 2012 - Frank Szabo Jr., Richmond 1999 - Mits Ikeda, Twisters 2011 - Frank Szabo Jr., Richmond 1998 - Hiroshi Shimosaki, Twisters 2010 - Frank Szabo Jr., Richmond 1997 - Mits Ikeda, Twisters 2009 - Frank Szabo Jr., Richmond 1996 - Mits Ikeda, Twisters 2008 - Frank Szabo Jr., Richmond 1995 - Mits Ikeda, Twisters Club affiliation is the club that the athlete or coach was registered with when the award was earned. KAREN KELSALL PROVINCIAL STREAM ATHLETE OF THE YEAR
Awarded to the highest ranked Provincial Level 5 or Canadian Pre-Novice female gymnast who trains in and competes for B.C. The award is named in honour of Karen Kelsall (Flicka), who was the youngest competitor at the Montreal Olympic Games in 1976. In 1978, she helped Canada win gold at the Pan American Games.
2017 - Olivia Hood, Phoenix
2016 - Scarlett Earl, Club Aviva 2008 - Emily Dunderdale, Omega 2015 - Ella Rogers, Delta Taylor Oakley, Surrey 2014 - Darby McIntyre, Duncan 2007 - Katherine Wyper, Langley 2013 - Ilka Juk, Omega 2006 - Andrea Priala, Omega 2012 - Brianna Henshaw, Flicka 2005 - Zoe VanZuylekom, Club 2011 - Marquita Morison, Twisters Aviva 2010 - Sugar Tiner, Okanagan 2004 - Sky Corbett-Methot, 2009 - Karleena Hatch, Harbour Omega City 2003 - Julie Spindler, Flicka
Women’s Artistic Gymnastics SANDRA HARTLEY NATIONAL STREAM ATHLETE OF THE YEAR Awarded to the highest ranked National, High Performance Novice or National Open gymnast who trains in and competes for B.C. The award was donated by Sandra Hartley, five-time B.C. Senior Women’s champion between 1965 and 1970. She also represented Canada at the 1968 Olympic Games, won the 1968 Canadian Senior Women’s Championships and won silver at the 1967 Pan American Games.
2017- Jessie Moody, Phoenix
2016 - Taylor Chan, TAG 2002 - Cheryl Berezan, Flicka 2015 - Ilka Juk, Omega 2001 - Carla Chambers, Omega 2014 - Haley de Jong, Flicka 2000 - Kayla Glover, Flicka 2013 - Haley de Jong, Flicka & 1999 - Nathalie Balfour, Flicka Omega Julie Medeiros, Delta 2012 - Seina Murase-Cho, Omega 1998 - Lisa Wall, Omega 2011 - Shallon Olsen, Omega 1997 - Lisa Wall, Omega 2010 - Shallon Olsen, Omega 1996 - Kate Richardson, Omega 2009 - Briannah Tsang, Omega 1995 - Desiree Day, Gems Tiara Kong, Omega 1984 - Valerie Hansen, Port Alberni 2008 - Briannah Tsang, Omega 1983 - Valerie Hansen, Port Alberni 2007 - Alycia Chan, Twisters 1982 - Bev Beres, Port Alberni 2006 - Sky Corbett-Methot, 1981 - Bev Beres, Port Alberni Omega 1980 - Anita Botnen, Flicka Leah Wilson, Phoenix 1979 - Anita Botnen, Flicka 2005 - Charlotte Mackie, Omega 1978 - Karen Kelsall, Flicka 2004 - Brittany Rogers, Omega 1977 - Karen Kelsall, Flicka 2003 - Darcee Schiller, Twisters 1976 - Lisa Broderick, Flicka
Club affiliation is the club that the athlete or coach was registered with when the award was earned. KATE RICHARDSON OUTSTANDING FEMALE ATHLETE OF THE YEAR Women’s Artistic Gymnastics This award recognizes the highest ranked High Performance Junior or Senior female athlete who trains in and competes for B.C.; it is named in honour of Kate Richardson’s outstanding career, which included two Olympic Games and two World Championships. In 2002, Richardson won the All-Around title at the 2002 Commonwealth Games.
2017 - Shallon Olsen, Omega 2016 - Shallon Olsen, Omega 2005 - Gael Mackie, Omega 2015 - Shallon Olsen, Omega 2004 - Kate Richardson, Twisters 2014 - Shallon Olsen, Omega 2003 - Gael Mackie, Omega 2013 - Shallon Olsen, Omega 2002 - Kate Richardson, Twisters 2012 - Brittany Rogers, Flicka 2001 - Kate Richardson, Twisters 2011 - Taylor Ricci, Flicka 2000 - Kate Richardson, Twisters 2010 - Briannah Tsang, Omega 1999 - Lise Leveille, Flicka 2009 - Charlotte Mackie, Surrey 1998 - Kim Allan, Omega 2008 - Charlotte Mackie, Omega 1997 - Kim Allan, Omega 2007 - Charlotte Mackie, Omega 1996 - Kim Allan, Omega 2006 - Gael Mackie, Omega 1995 - Angela Orange, Flicka
GLADYS HARTLEY PROVINCIAL COACHES OF THE YEAR Awarded to the highest ranked women’s artistic coaches based on the success of their club’s provincial level athletes (Levels 2-5 and Pre-Novice) throughout the season. As the head coach of Flicka Gymnastics, and as a judge, choreographer and interpreter of world and Olympic compulsory routines, Gladys Hartley advanced her athletes to national and international prominence at Pan American, World and Olympic levels from 1963 to 1978. 2017 - Doug Odin, Siovhan Williamson, Angie Walker, Janice Fowler, Crystal Gilhooly, Igor Chirkov, Phoenix
2016 - Dumitru Avarvarei 2008 - Liudmila Lobaznyuk, Liudmila Lobaznyuk, Omega Langley 2007 - Nancy Beyer, Barb 2015 - Delta Gymnastics Fraser, Club Aviva 2014 - Flicka Gymnastics 2006 - Vladimir Lashin, Omega 2013 - Omega Gymnastics 2005 - Jennifer Dober, Okanagan 2012 - Vancouver Phoenix 2004 - Tarn Field, Surrey 2011 - Svetlana Lashina, Omega 2003 - Gord Bennett, Arbutus 2010 - Steve Iliesu, Shallon 2002 - Eva Schmidt, Twisters Heinzig, Twisters 2001 - Julie Sture, Campbell River 2009 - Sergei Chelest, Okanagan 2000 - Susan Willett, Kamloops
Club affiliation is the club that the athlete or coach was registered with when the award was earned. 1999 - Jennifer Kirkpatrick, Surrey 1994 - Ford White, Nanaimo 1998 - Twyla Ryan, Phoenix 1986 - Flaviu Toma, Flicka 1997 - Jeff Pauliuk, Delta 1982 - Owen Walstrom, 1996 - David Kenwright, Omega Richmond 1995 - Twyla Lucas, Phoenix 1981 - Mike Vossen, Flicka
THE SEV HEIBERG NATIONAL STREAM Life Members COACH OF THE YEAR Awarded to the highest ranked women’s artistic coach based on the success of his or her club’s national level athletes throughout the season. This award is named in honour of Sev Heiberg, a founding father of gymnastics in B.C. Heiberg founded Vancouver Phoenix Gymnastics and was a member of the group that developed the first Gymnastics BC constitution. 2017 - Doug Odin, Siovhan Williamson, Angie Walker, Janice Fowler, Crystal Gilhooly, Igor Chirkov, Phoenix Women’s Artistic Gymnastics
2016 - Svetlana Lashina, Vladimir Vladimir Lashin, Omega Lashing, Omega 2006 - Kyna Fletcher, Phoenix 2015 - Omega Gymnastics 2005 - Svetlana Lashina, Omega 2014 - Flicka Gymnastics 2004 - David Kenwright, Twisters 2013 - Vasile Cosariu, David 2003 - Celestina Popa-Toma, Kenwright, Dorina Stan, Flicka Flicka 2002 - Flaviu Toma, Flicka 2012 - Svetlana Lashina, Vladimir 2001 - Nancy Beyer, Flicka Lashing, Omega 2000 - Flaviu Toma, Flicka 2011 - Vladimir Lashin, Omega 1999 - Peter Allan, Falcons 2010 - Svetlana Lashina, Liudmila 1998 - David Kenwright, Omega Lobaznyuk, Omega 1997 - David Kenwright, Omega 2009 - Svetlana Lashina, Omega 1996 - Nancy Bilokryly, Flicka 2008 - Svetlana Lashina & 1995 - Nancy Bilokryly, Flicka Vladimir Lashin, Omega 1994 - Marcel Dubroy, Langley 2007 - Svetlana Lashina &
GYMNASTICS BC SCHOLARSHIPS The Gymnastics BC scholarship program provides financial assistance to members in pursuit of post-secondary education. This year, four $500 scholarships are presented to:
Ella Keelan, Glacier Gymnastics Brooke Murray, Okangan Gymnastics Rachel Rubin-Sarganis, Phoenix Trevor Stirling, Okanagan Gymnastics Scholarships
Club affiliation is the club that the athlete or coach was registered with when the award was earned. GYMNASTICS BC LIFE MEMBERS Life Members Gymnastics BC Life Membership recognizes former or current members whose long-term services, significant contributions and/ or legacies have had a lasting impact on gymnastics in BC.
No Life Members were selected in 2017.
2016 Ken Ikeda 2002 Shirley Bakaway 2015 June Booth Bernice Beres 2014 Kyna Fletcher 2001 Rose Miazga 2013 Sheila Mozes Vern Nichols 2012 Helga Ovington 2000 Dave Copeland 2011 Eva Schmidt Hardy Fink 2010 Laura Moore Colin Hancock Lois Smith Gladys Hartley* 2009 Helen Brock Sev Heiberg* Stan Wilkes Aaron Johnson* 2008 Nicky Carroll John Tutte Jeff Thomson Maria Tyndall 2007 Carlene Lewall 1999 Louise (Parker) Chesley* Shirley Pedersen Philip Delesalle 2006 Mits Ikeda Anita (Botnen) Fisher Valerie Johnson Karen (Kelsall) Friedman 2005 Richard Ikeda Dr. Bill Mackie Lise Leveille Owen Walstrom Kate Richardson Dr. Sandra Hartley 2004 Gloria Eichorst* Rusty Pierce * Deceased 2003 Liz Carter* Marilyn Laughlin Kay Furniss
Club affiliation is the club that the athlete or coach was registered with when the award was earned. Gymnastics BC Team
BOARD OF DIRECTORS PROVINCIAL ADVISORY STAFF (As of September 1, 2017) COMMITTEE (PAC) (As of September 1, 2017) (As of September 1, 2017) Twyla Ryan (1,3) Brian Forrester President TBA CEO Chair Katherine Campbell (1) Andrée Montreuil Vice President Vivian Hughan Technical Director Zone 1 Ryan Finner (1) Vanessa Albert Communications & Marketing Director Finance Heather Ivantiz Manager Zone 2 Barb Fraser John Carroll WAG Technical Chair Melissa Coombes Technical Education Zone 3 Manager & Men’s Program Mike Hood Coordinator MAG Technical Chair George Burgoyne Zone 4 Keara Hooi June Booth (3) Gymnastics For All Manager TG Technical Chair Carlene Lewall Brittany Cawson Zone 5 Membership Services Mary Morice Manager GFA Chair Heather LaPage Zone 6 Chantelle Judd Andrea Donohoe (2) Administrative & Events Director at Large Karl McPherson Coordinator Zone 7 Su Bailey Nancy Beyer Director at Large Lucia Fendelet WAG Technical Zone 8 Coordinator
Board Committees Debbie McBoyle (1) Finance & Personnel TG Technical Coordinator Committee Richard Ikeda (2) Governance Committee Provincial Coach (3) Awards Committee Gavin Leung IST Coordinator
Marc Crippen & Michelle Ricks Equpment Coordinators
Award Sponsors: ProMOTION Plus Gymnastics BC Scholarship Donors: Tourism Burnaby Silent Auction Donors: Fly over Canada, Kernels Popcorn, Everything Wine, Canadian Baseball, Capilano Suspension Bridge, Hilton Vancouver Metrotown Hotel, Tourism Abbotsford
Minutes ~ Annual General Meeting ~ November 4, 2017
Location: Time: Hilton Vancouver Metrotown 2 P.M. – 3:30 P.M. Attendance: Below
Excellence • Leadership • Transparency • Ethical • Professional • People Focused Business Management • Programming Excellence • Professionalism and Customer Service • Safety and Risk Management
In Attendance: Twyla Ryan – Board June Booth – Board Ryan Finner - Board Barb Fraser – Board / TAG Sports Centre (voting) Mary Morice – Board Katherine Campbell – Board / Wayland Sports (Surrey) Ltd. (voting) Katherine Campbell – Board / Wayland Sports (Richmond) Ltd. (voting) Katherine Campbell – Board / Wayland Sports (Maple Ridge) Ltd. (voting) Katherine Campbell – Board / Wayland Sports (Chilliwack) Ltd. (voting) Katherine Campbell – Board / Wayland Sports (Nanaimo) Ltd. (voting) Club Aviva – Andrew van Buuren (voting) Delta Gymnastics Society – Sharon Gillespie (voting) Flicka Gymnastics Club – Keith Ryan (voting) Flip City Gymnastics Club – Sherri Taylor (voting) Kitimat Dynamics Gymnastics Club – Angela Pitzel (voting) Langley Gymnastics Foundation – Norma Jones (voting) Nanaimo Gymnastics School – Louise Demers (voting) Okanagan Gymnastics Centre Society – Anita Ott (voting) Powell River Gymnastics & Cheer – Michele Dillon (voting) Surrey Gymnastic Society – George Burgoyne (voting) Terrace Peaks Gymnatics Club – Karl McPherson (voting) Vancouver Phoenix Gymnastics – Kyna Fletcher (voting) Whistler Gymnastics Club – Sandy Belczyk (voting)
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604.333.3496 • [email protected] • www.gymbc.org
2017 Annual General Meeting Minutes - page 1
1. Call to order and establishment of quorum (10 full member clubs required)
Call to order and establishment of quorum
Number of clubs present ___19__
2. Adoption of agenda
- Additions to the agenda - None
MOTION: To approve of the 2017 AGM agenda
Moved by: Powell River Gymnastics – Michele Dillon
Seconded by: Vancouver Phoenix Gymnastics – Kyna Fletcher
CARRIED
3. Approval of the November 6, 2016 AGM minutes
- Errors or omissions - None
MOTION: To approve of the November 6, 2016 AGM minutes
Moved by: Whistler Gymnastics Club – Sandy Belczyk
Seconded by: Surrey Gymnastic Society – George Burgoyne
CARRIED
4. GBC Annual Report
The 2016/2017 GBC Annual Report presented by Twyla Ryan via slide show presentation.
MOTION: To approve the 2016/2017 Gymnastics BC Annual Report
Moved by: Surrey Gymnastic Society – George Burgoyne
Seconded by: Flip City Gymnastics Club – Sherri Taylor
CARRIED
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604.333.3496 • [email protected] • www.gymbc.org
2017 Annual General Meeting Minutes - page 2
5. Financial Report
The 2017 financial report and audited financial statements presented by Ryan Finner, Director of Finance via slide show.
- Questions and discussion
MOTION: To approve the audited financial statements for the fiscal year ending June 30, 2017.
Moved by: Delta Gymnastics Society – Sharon Gillespie
Seconded by: Surrey Gymnastic Society – George Burgoyne
CARRIED 6. Resolutions
6.1 Resolutions & Motions
MOTION: To set the membership fees of the association for the membership year’s 2018, 2019, 2020, 2021 and 2022 as outlined on page 11 of the AGM Package #2.
Moved by: Vancouver Phoenix Gymnastics – Kyna Fletcher
Seconded by: Surrey Gymnastic Society – George Burgoyne
For – 3 Opposed – 16 Abstentions - 0
DEFEATED
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604.333.3496 • [email protected] • www.gymbc.org
2017 Annual General Meeting Minutes - page 3
6.2 Appointment of the auditor – Wolrige Mahon
MOTION: To approve of the appointment of the auditor Wolrige Mahon for the fiscal year ending June 30, 2018
Moved by: Flip City Gymnastics Club - Sherri Taylor
Seconded by: Powell River Gymnastics – Michele Dillon
For – 17 Opposed – 2 Abstentions - 0
CARRIED
7. Elections
7.1 Vice-Chair – Acclamation
- The deadline for nominations to the position of Vice-Chair was October 13, 2017, with one nomination being received.
- In accordance with the By-Laws of the association, nominations will not be accepted from the floor.
Katherine Campbell is elected Vice-Chair by acclamation
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604.333.3496 • [email protected] • www.gymbc.org
2017 Annual General Meeting Minutes - page 4
7.2 Confirmation of the Board of Directors
- Member Elected Vice-Chair – Katherine Campbell
- Board members who are continuing in their roles
Twyla Ryan, President Ryan Finner, Director of Finance
- Committee Appointed Members Returning
Mary Morice, Gymnastics For All Committee Chair Megan Conway & June Booth, Trampoline Technical Committee Co- Chairs Barb Fraser, Women’s Technical Committee Chair Michael Hood, Men’s Technical Committee Chair
- Board of Directors positions appointed by the Board
Andrea Donahoe, Member at Large (legal) Su Bailey, Member at Large (marketing)
MOTION: To confirm the 2017/2018 Board positions as stated
Moved by: Club Aviva Recreational Ltd. – Andrew van Buuren
Seconded by: Powell River Gymnastics – Michele Dillon
CARRIED 8. Other Business
MOTION: To set the membership fees of the association for the membership year 2018, as outlined on page 11 of the AGM Package #2 (2018 membership year) and that a working group be struck to consider future membership fee increases.
Moved by: Flip City Gymnastics Club – Sherri Taylor
Seconded by: Surrey Gymnastic Society – George Burgoyne
For – 13 Opposed – 5 Abstentions - 1
CARRIED
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604.333.3496 • [email protected] • www.gymbc.org
2017 Annual General Meeting Minutes - page 5
- Thank you to all attendees
- Thank you to GBC board members – Twyla, Katherine, Ryan, Megan & June, Barb, Mary, Mike, Su and Andrea
- Thank you to GBC staff – Andree Montreuil, Brittany Cawson, Chantelle Judd, Gurdit Mann, Keara Hooi, John Carroll, Vanessa Albert, Nancy Beyer, Debbie McBoyle, Richmond Ikeda, Gavin Leung, Marc Crippen, Michelle Ricks, Brian Forrester.
9. Adjournment
MOTION: To adjourn the 2017 Gymnastics BC AGM.
Moved by: Vancouver Phoenix Gymnastics – Kyna Fletcher
Seconded by: Powell River Gymnastics – Michele Dillon
CARRIED
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604.333.3496 • [email protected] • www.gymbc.org
2017 Annual General Meeting Minutes - page 6
To: MEMO Gymnastics BC Full Member Clubs From: Brian Forrester CC:
Date: Subject: November 30, 2017 2017 AGM Materials
Dear Members,
The 2017 Gymnastics BC Annual General Meeting was held on Saturday, November 4 with 19 clubs represented.
During the pre-AGM plenary session, there was a healthy discussion regarding the proposed 5- year membership fee structure. During this discussion, we received lots of helpful and constructive feedback that we will be taking action on.
The formal AGM proceedings provided additional information on the association’s operational and financial results for the fiscal year ending June 30th 2017. A copy of the draft AGM minutes are included in this package.
However, of important note are the following outcomes:
1. A membership fee increase was approved for the membership year beginning September 1, 2018. Details of the new membership fee structure were distributed to all clubs by e-mail on November 15, 2017.
2. Katherine Campbell was elected as Vice-Chair for a 2-year term
3. Your Board of Directors were confirmed: Chair – Twyla Ryan Vice-Chair – Katherine Campbell Director of Finance – Ryan Finner Gymnastics for All Committee Chair – Mary Morice Trampoline Technical Committee Chair(s) – Megan Conway & June Booth Women’s Technical Committee Chair – Barb Fraser Men’s Technical Committee Chair – Michael Hood Member at Large – Andrea Donohoe (legal) Member at Large – Su Bailey (marketing)
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique
All of the materials that were provided at the AGM are included in this package for your reference, review and files:
- 2017 AGM Minutes - MEMO: 2017 AGM Materials - 2017 Annual Report - 2017 Financial Report - 2017-18 Operating Budget - 2015 – 2019 Strategic Plan - 2017 Strategic Plan Status Update - Proposed Membership Fee Increase Q&A memo - Technical Committee Review Findings Report - “What We Do” document - 2017 GBC Awards & Scholarship Night program - 2017 AGM Package #2
All of these materials are also available online at www.gymbc.org/agm2017
Throughout the course of both the plenary and AGM proceedings, a number of questions were raised and answers were provided that we believe all members should be aware of, regardless of whether you were able to attend the AGM.
Question – How much is the GBC office rent increasing?
Answer – We do not have a new lease amount as of yet. However, our current office lease expires in 2019 and we anticipate that there will be an increase. Our building has recently been sold, and as this is a new relationship for us, we are unsure of how the new owners will approach lease negotiations. We feel that it is reasonable and responsible for us as an organisation to anticipate and plan for an increase.
Question – When will there be another Gymnatics Canada fee increase?
Answer – We do not know if and when Gymnastics Canada might approach the provinces for more membership fees. The current chair of Gymnastics Canada, Richard Crepin, will be retiring from the board in June 2018, and we do not know who his successor will be. The chair of Gymnastics Canada is selected by fellow board members, following the Gymnastics Canada AGM elections. It will be up to the new chair of Gymnastics Canada to lead the board to ask for more membership fees or not. We do not have an absolute sense of a new fee request from our national body.
Question – When and by how much will insurance costs increase?
Answer – We anticipate that insurance rates will go up in the coming year, and in years to follow. Gymnastics BC has a very good rapport with SBC Insurance, and has enjoyed stable insurance rates for several years. Our rates have increased by 5% this year, and we expect
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique
that insurance rates will continue to rise. Our insurer cannot confirm a specific amount at this time, and so, we cannot say with certainty what our insurance will cost next year or the next 5 years. At rate negotiation time, we will consider packages from alternate insurance providers, to ensure we receive appropriate and competitive rates.
Question / Comment – A few clubs indicated that 3.5 weeks’ notice of the proposed membership fee structure was not sufficient.
Response – A few clubs also stated that they felt that the provided notice was enough time for them to consider the proposal. The point about timing is well taken by our board and staff, and it is clear to us that any proposal about fees requires longer notice and club input prior to circulation for a vote at an AGM. We agree that more member consultation is needed in the future.
Question – How will increased membership fees benefit clubs from outside of the lower mainland?
Answer –Through increased funding, our technical programs will have a greater ability to provide financial support to all athletes and participants, and that they will look to funding opportunities that will help to reduce the financial barriers that clubs face. Additionally, our member services initiatives will look to focus more on reducing geography as a barrier to participation.
Question – How long has Gymnastics BC been using the current auditor?
Answer – We began working with Wolrige Mahon for the fiscal year ending June 30, 2010; we have now completed 8-years of audit with them. We intend to request proposals from alternate auditors upon completion of 10-years of audit with Wolrige Mahon.
Question – Why is Gymnastics BC not more active in securing sponsorship and grant revenue?
Answer – Based on our understanding of the current landscape, the sponsorship market for organizations such as ours, across the province and the entire country, is very cold. We do research and will apply for grants that are deemed to be appropriate for our current programs and operations. However, a larger and targeted grant application program will require substantial staff support and financial resources. The investment required in these two areas does not currently support the anticipated likely returns.
Question – Can we separate from Gymnastics Canada or negotiate a way to pay them less in membership fees?
Answer – Separating from GCG is possible, but it is certainly not advised or beneficial for the long-term development of the sport in BC.
If Gymnastics BC chose to leave GCG, among other things, BC athletes would be ineligible to participate in any Gymnastics Canada events or activities, such as Canadian Gymnaestrada, Canadian Championships, Elite Canada or National Team Programs. This would all but
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique
eliminate any opportunity for the development of athletes wishing to compete and participate at a high level outside of BC.
While the current national coaching program that is administered by Gymnastics Canada has its challenges, participation in the National Coaching Certification Program (which can only be administered through a National Sport Organization such as Gymnastics Canada), is a key funding consideration of the Provincial Government. If Gymnastics BC no longer had access to the NCCP program, it would negatively impact our provincial funding, which would inhibit our ability to deliver programs.
In terms of negotiating a way to pay GCG less in membership fees, the current GCG membership structure requires that all registered participants pay the GCG membership fee. Changing this requirement or altering the GCG membership structure has not been considered in recent years.
Question – Has an elected ‘club representative’ position on the Board of Directors been considered?
Answer – A specific member-elected ‘club representative’ position has not been considered in recent years; this is something that the board will consider. However, our technical board members are all former or current club members. Some are former athletes, some are former or current coaches and/or judges, and some have experience as club owners or club directors. Our board members who are not discipline chairs also have tremendous club involvement and experience as athletes, coaches, or club leaders.
I trust that you will find these documents and information helpful.
If you have any questions, comments or concerns, please don’t hesitate to contact me directly.
Sincerely,
Brian Forrester, CEO [email protected] 604-333-3490
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique
2017 Gymnastics BC AGM
November 4, 2017 Hilton Vancouver Metrotown, Burnaby
Package #2
2017 Gymnastics BC AGM PACKAGE #2
TO: GBC Club Presidents, Owners and/or Managers
DATE: October 20, 2017
RE: 1. Notice of 2017 Annual General Meeting – November 4, 2017 2. Voting Delegate Authorization Forms 3. AGM Agenda 4. Minutes from 2016 Gymnastics BC AGM 5. Resolutions & Motions 6. Nomination – Vice-Chair
CC: GBC Board of Directors & Zone Chairs
Notice of Annual General Meeting
Location: Hilton Vancouver Metrotown 6083 McKay Avenue Burnaby, BC V5H 2W7
Date: Saturday, November 4
Time: 2 p.m. – 3:30 p.m.
Accommodations:
Hilton Vancouver Metrotown 6083 MacKay Avenue, Burnaby, BC V5H 2W7 604-438-1200 / hiltonvancouver.com
For individual bookings please call and ask for the Gymnastics BC rate: Toll free at 1-888-744-5866 Locally at 604-438-1200 Central Reservations at 1-800-445-8667
$119 plus tax (single / double rate) Reservation deadline October 20, 2017
GBC Contact: Chantelle Judd – Administrative and Events Coordinator [email protected], 604-333-3495
Page 2 of 16
Funding Gymnastics BC will provide up to $400 in travel grants to Zones 1, 2, 6, 7 and 8 to assist with travel costs for clubs to attend the AGM. These zones are encouraged to match the funding from Gymnastics BC to ensure that all clubs have a voice at the AGM.
Voting Delegation Registration:
Included in this package is the registration for the Official Voting Delegate from each member club. All clubs wishing to cast a vote during the 2017 AGM must complete this form and return it to Chantelle Judd at GBC by October 27, 2017 in order to receive their voting package at the AGM. Please ensure that the voting delegate receives all of the necessary information including the GBC Annual Report.
GBC Contact: Chantelle Judd – Administrative and Events Coordinator [email protected] 604-333-3499 (fax)
Page 3 of 16
Gymnastics BC 2017 Annual General Meeting (Please print clearly or type direct on form)
Voting Delegate Authorization
November 4, 2017, Hilton Vancouver Metrotown
All clubs are required to return this document signed by the president/owner indicating who the voting delegate will be from their club. No person will be registered as a voting delegate without this completed form being returned to Gymnastics BC prior to the beginning of the AGM.
Name of Club: ______
______Name of Voting Delegate Role within Club
______Owner/President’s Signature Date
Return to: Gymnastics BC 268-828 West 8th Avenue, Vancouver, BC V5Z 1E2 FAX: (604) 333-3499 or [email protected]
No later than October 27, 2017
Page 4 of 16
Annual General Meeting Agenda ~ November 4, 2017
Location: Time: Hilton Vancouver Metrotown 2 p.m. – 3:30 p.m. Other details (conference call, etc): Crystal Ballroom 1
Order of Business # Item Who Action Required Welcome Twyla Ryan Information Plenary / Q&A Re: Membership fee proposal Twyla Ryan Information 1 Call to order Twyla Ryan Information 1.1 Establishment of quorum (10 clubs) 2 Agenda Twyla Ryan 2.1 Additions to agenda Input 2.2 Approve agenda Motion 3 Meeting minutes Twyla Ryan 3.1 To approve the November 6, 2016 AGM Motion minutes 4 GBC Annual Report Twyla Ryan Information 4.1 To approve the 2016 / 2017 annual report Motion 5 Financial Report Ryan Finner Information 5.1 To accept the June 30, 2017 financial report Motion presentation 6 Resolutions & Motions Twyla Ryan 6.1 Membership Fee Increase Motion 6.2 Appointment of the auditor Motion 7 Elections Twyla Ryan 7.1 Vice-Chair - Acclamation Information 7.2 Confirmation and ratification of other Board Motion positions 8 Other business 9 Adjournment Motion
Page 5 of 16
Minutes ~ Annual General Meeting ~ November 6, 2016 Location: Time: Hilton Vancouver Metrotown 9 A.M. – 10:30 A.M. Attendance: Below
Excellence • Leadership • Transparency • Ethical • Professional • People Focused Business Management • Programming Excellence • Professionalism and Customer Service • Safety and Risk Management
In Attendance: Twyla Ryan – Board June Booth – Board Ryan Finner – Board Barb Fraser – Board / TAG Sports Centre (voting) Mary Morice – Board / Nanaimo Gymnastics School (voting) Katherine Campbell – Board / Wayland Sports (Surrey) Ltd. (voting) Katherine Campbell – Board / Wayland Sports (Richmond) Ltd. (voting) Katherine Campbell – Board / Wayland Sports (Maple Ridge) Ltd. (voting) Katherine Campbell – Board / Wayland Sports (Chilliwack) Ltd. (voting) Club Aviva – Vivien Symington (voting) Flicka Gymnastics Club – Keith Ryan (voting) Langley Gymnastics Foundation – Melissa Coombes (voting) Okanagan Gymnastics Centre Society – Anita Ott (voting) Powell River Gymnastics & Cheer – Michele Dillon (voting) Surrey Gymnastic Society – George Burgoyne (voting) Terrace Peaks Gymnatics Club – Karl McPherson (voting)
1. Call to order and establishment of quorum (10 full member clubs required)
Twyla Call to order and establishment of quorum
Number of clubs present ___13__
2. Adoption of agenda
- Any additions to the agenda - None
MOTION: To approve of the 2016 AGM agenda
Moved by: Surrey Gymnastic Society – George Burgoyne
Seconded by: Flicka Gymnastics Club – Keith Ryan
CARRIED
Page 6 of 16
3. Approval of the November 8, 2015 AGM minutes
- Any errors or omissions - None
MOTION: To approve of the November 8, 2015 AGM minutes
Moved by: Nanaimo Gymnastics School – Mary Morice
Seconded by: Langley Gymnastics Foundation – Melissa Coombes
CARRIED
4. GBC Annual Report
The 2015/2016 GBC Annual Report presented by Twyla Ryan via slide show presentation. Every attendee will have received the complete annual report when they signed in.
MOTION: To approve the 2015/2016 Gymnastics BC Annual Report.
Moved by: Flicka Gymnastics Club – Keith Ryan
Seconded by: TAG Sports Centre – Barb Fraser
CARRIED 5. Financial Report
The 2016 financial report and audited financial statements presented by Ryan Finner, Director of Finance via slide show.
- Open the floor to questions or discussion
MOTION: To approve the audited financial statements for the fiscal year ending June 30, 2016.
Moved by: Flicka Gymnastics Club – Keith Ryan
Seconded by: Powell River Gymnastics & Cheer – Michele Dillon
CARRIED
Page 7 of 16
6. Resolutions
6.1 Amendment to Constitution
O Note – Special Resolution requires 75% approval
Resolution:
RESOLVED as a special resolution that the constitution of the Society be amended by inserting into paragraph 2(b) the words “national and” immediately prior to the existing word “international”.
Moved by: Surrey Gymnastic Society – George Burgoyne
Seconded by: Club Aviva – Vivien Symington For – 13 Against - 0 Abstentions – 0
CARRIED 6.2 Replacement of Bylaws
o Note – Special Resolution requires 75% approval
Resolution:
RESOLVED as special resolutions that:
1. The current Bylaws of the Society be deleted in their entirety and that the form of Bylaws attached hereto as Schedule A be adopted as the Bylaws of the Society in substitution for, and to the exclusion of, the existing By laws of the Society, with effect upon the electronic filing of a Transition Application with the BC Registrar of Companies, on or after November 28, 2016; and
2. The directors of the Society be authorized and directed to sign all documents and take all actions that are necessary or desirable in carrying out the transition of the Society under the Societies Act and the replacement of the Bylaws.
Moved by: TAG Sports Centre – Barb Fraser
Seconded by: Nanaimo Gymnastics School – Mary Morice
For – 13 Against - 0 Abstentions – 0
CARRIED
Page 8 of 16
6.3 Appointment of the auditor – Wolrige Mahon
MOTION: To approve of the appointment of the auditor Wolrige Mahon for the fiscal year ending June 30, 2017
Moved by: Surrey Gymnastic Society – George Burgoyne
Seconded by: Terrace Peaks Gymnastics Club – Karl McPherson
CARRIED 6.4 Ratify actions of the Board of Directors
MOTION: To ratify the activities of the Gymnastics BC Board for the year ending June 30, 2016.
Moved by: Flicka Gymnastics Club – Keith Ryan
Seconded by: TAG Sports Centre – Barb Fraser
CARRIED 7.1 Election - President
- One nomination for the position of President was received prior to today’s proceedings. Twyla Ryan’s bio can be found on page 15 of your AGM package.
- Twyla Ryan introduced herself
- Call for additional nominations from the floor three times
- No additional nomination were put forward
Twyla Ryan is elected President by acclamation
7.2 Confirmation and ratification of Board positions
Member Elected President - Twyla Ryan
Board members who are continuing in their roles
Katherine Campbell, Vice-President Ryan Finner, Director of Finance
Committee Appointed Members Returning
Mary Morice, Gymnastics For All Committee Chair Megan Conway & June Booth, Trampoline Technical Committee Co-Chairs Barb Fraser, Women’s Technical Committee Chair Page 9 of 16
Michael Hood, Men’s Technical Committee Chair
Member at Large positions appointed by the Board
Andrea Donahoe, Member at Large Su Bailey, Member at Large
MOTION: To confirm and ratify the 2016/2017 Board positions as stated
Moved by: Surrey Gymnastic Society – George Burgoyne
Seconded by: Terrace Peaks Gymnastics Club – Karl McPherson
CARRIED 8. Other Business
- No Other Business - Thank you to all attendees
- Thank you to GBC board members – Twyla, Katherine, Ryan, Megan & June, Barb, Mary, Mike, Su and Andrea
- Thank you to GBC staff – Andree Montreuil, Brittany Cawson, Chantelle Judd, Gurdit Mann, Keara Hooi, Jeff Thomson, Vanessa Albert, John Carroll, Nancy Beyer, Debbie McBoyle, Richmond Ikeda, Gavin Leung, Marc Crippen, Brian Forrester.
9. Adjournment
MOTION: To adjourn the 2016 Gymnastics BC AGM.
Moved by: Powell River Gymnastics – Michele Dillon
Seconded by: Langley Gymnastics Foundation – Melissa Coombes
CARRIED
Page 10 of 16
Gymnastics BC 2017 Annual General Meeting
NOTICE OF ORDINARY RESOLUTION
OF GYMNASTICS B.C. (the "Society")
THIS MOTION HAS BEEN BROUGHT FORTH BY: Gymnastics BC Board of Directors
Membership Fee Increase
Motion: To set the membership fees of the association for the membership year’s 2018, 2019, 2020, 2021and 2022 as outlined below:
Current Current GBC Gymnastics BC Membership Fees Gymnastics Total Current For the Years: Canada 2018 2019 2020 2021 2022 Club $300.00 $0.00 $300.00 $325.00 $350.00 $375.00 $400.00 $425.00 Casual $10.30 $8.00 $2.30 $2.50 $2.75 $3.00 $3.25 $3.50 Recreational $20.30 $8.00 $12.30 $12.50 $12.75 $13.00 $13.25 $13.50 Interclub $20.30 $8.00 $12.30 $20.00 $25.00 $30.00 $35.00 $40.00 Acrobatic $20.30 $8.00 $12.30 $20.00 $25.00 $30.00 $35.00 $40.00 Cheerleading $30.30 $8.00 $22.30 $25.00 $25.75 $26.50 $27.25 $28.00 Competitive WAG $85.30 $8.00 $77.30 $100.00 $125.00 $150.00 $175.00 $200.00 Competitive MAG $85.30 $8.00 $77.30 $100.00 $125.00 $150.00 $175.00 $200.00 Competitive TG $85.30 $8.00 $77.30 $100.00 $125.00 $150.00 $175.00 $200.00 Competitive Acro $20.30 $8.00 $12.30 $20.00 $20.50 $21.00 $21.50 $22.00 Adult Comp $16.30 $8.00 $8.30 $12.50 $12.75 $13.00 $13.25 $13.50 Aerobic Comp $30.30 $8.00 $22.30 $25.00 $25.75 $26.50 $27.25 $28.00 Independent $205.30 $8.00 $197.30 $300.00 $305.00 $310.25 $315.50 $321.00 Pre-CIT Coach $16.30 $8.00 $8.30 $10.00 $10.25 $10.50 $10.75 $11.00 Rec Coach $30.30 $8.00 $22.30 $25.00 $25.75 $26.50 $27.25 $28.00 Comp Coach $30.30 $8.00 $22.30 $25.00 $25.75 $26.50 $27.25 $28.00 LF $30.30 $8.00 $22.30 $25.00 $25.75 $26.50 $27.25 $28.00 Judge $30.30 $8.00 $22.30 $25.00 $25.00 $25.00 $25.00 $25.00 Volunteer $16.70 $8.00 $8.70 $9.00 $9.25 $9.50 $9.75 $10.00 Staff $8.00 $8.00 $0.00 $2.50 $2.75 $3.00 $3.25 $3.50
Page 11 of 16
Gymnastics BC 2017 Annual General Meeting
Regular / Procedural Motions
THIS MOTION HAS BEEN BROUGHT FORTH BY: Gymnastics BC Board of Directors
Appointment of the auditor
To approve the appointment of the auditor Wolrige Mahon for the fiscal year ending June 30, 2018
Page 12 of 16
Gymnastics BC 2017 Annual General Meeting
NOMINATION – Vice-Chair
The deadline for nominations to the position of Vice-Chair was October 13, 2017, with one nomination being received.
In accordance with the By-Laws of the association, nominations will not be accepted from the floor.
The single nominee is elected by acclamation.
Name of Nominee: Katherine Campbell Nominated by: Gymnastics BC Board of Directors
Summary of Experience and Qualifications:
CORE STRENGTHS & EXPERIENCE
Experienced CEO/Senior Manager Staff, board & volunteer Sound financial management, budget management/recruitment/training and business planning skills Extensive computer skills; Microsoft Office Organizational strategic planning, Word/Excel/Publisher/Power implementation & evaluation point/Outlook Jack Rabbit Data Base, Effective management of media and Internet public relations High energy, self-starter & ability to Development of promotional materials & manage several projects and multi-task communications including website design Building and maintaining partnerships & & maintenance, flyers, letterhead, posters, relationships with tact, sensitivity and power points, video & graphics good judgment Preparation & delivery of formal Program Development & Implementation presentations Organizational Culture development Project and special event management Team builder & motivator Public Speaking
Page 13 of 16
EMPLOYMENT EXPERIENCE
Wayland Sports Ltd. (Richmond, Surrey & Maple Ridge) June 2014 – present CEO
Wayland Sports Ltd. & Cartwheels Gym Richmond/Surrey merged in June 2014 to provide a unique opportunity to expand program offerings & take both Wayland Sports & Cartwheels Gym to new heights. The organization now has 6 locations; a 37 000 square foot multi-purpose facility featuring gymnastics and swimming programs for children and youth as well as a locations in Steveston Surrey, Maple Ridge, Chilliwack and Nanaimo.
Key Responsibilities Include:
Business development & strategic Business grant acquisition planning Human resource management, staff 1.9 M Budget for 4 locations recruitment, orientation & training, Marketing & Communications performance management Legal Payroll/Benefits Customer service & administrative Facility management systems Safety & Risk management Management team supervision & Program and Curriculum Development mentoring Innovation
Cartwheels Gym Surrey/Richmond 2002 – 2014 CEO
An organization providing quality recreational, sport & entertainment activities to 4,000 children per year at two locations, Richmond & Surrey
Key Responsibilities Included:
Business development & strategic planning 1.2 M Budget for two locations Marketing & Communications Legal Customer service & administrative systems Management team supervision & mentoring Business grant acquisition
Page 14 of 16
Vancouver Phoenix Gymnastics Club 1991 - 2002 Recreation Program Director (1991-2000) Competitive & Recreation Program Director (2000-2002) Senior Management Team (1993-2002)
A non-profit organization in the heart of Vancouver delivering gymnastics programs for both recreational participants and competitive athletes. A member of a 3 person Senior Management Team, tasked with the responsibility to successfully deliver all operations & functions of the club. Reporting to the Board of Directors
Key Responsibilities included:
Business development & strategic Business grant acquisition planning Human resource management, staff Budget creation, recruitment, orientation & training, management/monitoring performance management Fundraising Payroll/Benefits Event Planning & Execution Facility management Marketing & Communications Safety & Risk management Customer service & administrative Program and Curriculum Development systems
Volunteer Experience, Community Involvement & Awards / Certifications
Member – Richmond Chamber of Commerce & Surrey Board of Trade Member – Forum for Women Entrepreneurs Gymnastics BC Volunteer 1991-present Gymnastics BC Board Member 2000-2002 & 2015-Present Gymnastics Canada NCCP Course Conductor/Facilitator 1995-present NCCP Level 2 Gymnastics Certification Gymnastics/Trampoline First Aid & CPR Completed Criminal Record Check Volunteer Yeti Snowshoe Series 2002-2012 Cartwheels Gym 2012 Gymnastics BC PLAY Club of the Year Richmond Chamber of Commerce Excellence in Business Awards – Entrepreneur Emerging 2004
Education
Simon Fraser University 2012 - Present Human Resource Management Certificate Program
Forum for Women Entrepreneurs E-series Graduate 2009
Simon Fraser University 1999-2000 Non-Profit Management Certificate Program
Queen’s University 1987-1991 Bachelor of Arts (English)
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Gymnastics BC Annual Report
2016 - 2017 2 Gymnastics BC Annual Report 2017 Our
To be aVision provincial leader in the delivery of quality foundational and high performance programs and services that foster lifelong sport participation.
Our
To provideMission positive and diverse gymnastics experiences for province wide participation at all levels. Gymnastics BC Annual Report 2017 2
Table of Contents Our Mission & Vision 2 Gymnastics BC Team 3 President’s Message 4 CEO’s Message & Annual Highlights 5 Member Services 7 Membership 8 Coach Development 9 Technical Highlights 10 Gymnastics For All 11 Women’s Artistic Gymnastics 13 Trampoline Gymnastics 15 Men’s Artistic Gymnastics 17 Administration & Event Report 19 Communications & Marketing 21
We are Gymnastics BC. 3 Gymnastics BC Annual Report 2017
Gymnastics BC Team
of Technincal Education Board Zone Manager & MAG Coordinator Directors Committee John Carroll Chair Directors Gymnastics For All Manager Twyla Ryan Keara Hooi Zone 1 Director Vice-Chair Vivian Hughan Administrative & Events Katherine Campbell Coordinator Zone 2 Director Chantelle Judd Director of Finance Heather Ivanitz Ryan Finner Technical Director Zone 3 Director Andrée Montreuil Gymnastics For All Chair Melissa Coombes Mary Morice Communications & Zone 4 Director Marketing Manager MAG Technical Chair George Burgoyne Vanessa Albert Michael Hood Zone 5 Director Bookkeeper WAG Technical Chair Carlene Lewall Gurdit Mann Barb Fraser Zone 6 Director WAG Coordinator TG Technical Chair Heather LaPage Nancy Beyer Megan Conway Zone 7 Director TG Coordinator Directors at Large Pam Allen Debbie McBoyle Su Bailey & Andrea Donohoe Zone 8 Director IST Coordinator Lucia Fendelet Gavin Leung
Provincial Coach Staff Richard Ikeda CEO Brian Forrester Equipment Coordinators Marc Crippen Member Services Manager Michelle Ricks Brittany Cawson Gymnastics BC Annual Report 2017 4
Message from the Chair
It is always a good idea to And what about judges? We see them at the judging reflect on our past, so that we table at competitions, but prior to their arrival at the can learn from it and plan for table, they have attended courses, studied mountains of the future. There are many technical information and prepared to be knowledgeable, sayings about that, like: “ if impartial, fair and accurate in their assessments of athlete we don’t learn from our past performances. They are constantly learning, improving and mistakes, we are doomed to contributing to the future of gymnastics in BC and Canada. relive them!” Or the one we use in our coaching courses: We also have a volunteer community we can be very proud “the definition of insanity is of. These folks provide the inspiration and manpower to doing the same things over organize and deliver truly amazing events and competitions and over again and expecting a different result!” throughout BC. Our volunteers set the stage for top notch competitions and events throughout our province on behalf At Gymnastics BC, we are continuously reflecting on our of Gymnastics BC and Gymnastics Canada. Our volunteer past and planning for the future. There is a lot of work going teams just get better and better! on behind the scenes in our sport in order to do just that! Our CEO, Brian Forrester, works closely with our Board of Look at our fantastic coaches and gymnasts – they are Directors to constantly review and move Gymnastics BC continuously analyzing their performances and strategically forward as a role model organization and leading provincial planning how to improve and create even more success in sport in BC. We have just undergone a thorough policy the future. Our gymnasts are doing very well provincially, review in order to improve and clarify all of the policies that nationally and internationally, and we are all proud of drive the organization; this organizational review work is all their many accomplishments! Where there are successful part the Board and CEO’s commitment to being the best gymnasts, you know there are dedicated coaches working we can be. The work is behind the scenes, but provides with them and for them! We do not always see the planning, leadership to the sport entity we know as Gymnastics BC. hours of work, and commitments our athletes and coaches Our future is in our very own hands! The work we do may make to achieve their success and keep improving; we do, not always be obvious, but you know that for all of our however, see the results of that hard work – and we are successes, there has been someone behind the scenes inspired! putting in their hard work, passion and thoughtfulness
toward achieving the best results in all areas of gymnastics Our great staff and dedicated technical committees are in BC. Thank you all for your continued dedication to always working together to look at how they may improve improvement, for learning from the past, and laying the upon past programs and technical achievements. They ground work for our brilliant future! review rules and regulations, program delivery models, coaching education, and communicate with clubs and Yours in Gymnastics, coaches about new developments and opportunities. They create pathways for gymnasts to continuously improve and pursue their dreams in our men’s, women’s, trampoline, and Gymnastics For All areas! Improvement and future strength is always top of mind in their work and delivery. We don’t see that work when we attend events and competitions, but the work is critical to the success of every athlete, coach and Twyla Ryan • Chair, Gymnastics BC judge in our sport. 5 Gymnastics BC Annual Report 2017
Message from the CEO
This year has been filled with projects and initiatives All of our behind the scenes and program level initiatives that are all working are strongly supported by an ever-changing and improving towards strengthening the communications program that is helping to ensure that all programs and services that members have access to the information that they need, Gymnastics BC provides to when and where they need it. our members.
Projects and initiatives, whether behind the scenes or Behind the scenes, we have highly visible, are only as good as the people who work completed a complete to bring them to life. Gymnastics BC is incredibly fortunate revision of the association’s to be supported by a Board of Directors and technical by-laws as well as an overhaul of all operational policies committees that contribute countless volunteer hours and procedures. We are currently reviewing and updating towards the successes of our association. I want to extend a all technical committee policies and procedures, with a truly heartfelt thank you to all of the volunteers who selflessly focus on ensuring consistency between programs as well contribute their time towards advancing gymnastics in BC. as improved transparency through clearly defined roles and accountability in all aspects. While these items aren’t Of course, in addition to our incredible volunteers, we are necessarily noticeable on a daily basis, they are critical to fortunate for the professional support that our dedicated the sustainability of the association and they will enable staff provides. Some of the names and faces you know very us to continue to improve from a position of strength and well, while others you may not have had the opportunity to stability. interact with; I can assure you that each and every member of our team comes to work each day with a singular focus: Projects that are certainly much more visible and have a to provide meaningful and timely support to all members in direct impact on club, participant and athlete support and our shared vision of being a provincial leader in the delivery development include the introduction of a recreational of quality foundational and high performance programs Parkour certification course; the introduction of annual and services that foster lifelong sport participation. planning retreats for all technical programs; increased focus on high performance training camps; active participation in I look forward to continued collaboration with all of the the revitalization of the CanGym Program and the revision dedicated and passionate members of the gymnastics of BC’s Interclub program. community in BC for many years to come.
While ‘fixes’ for the current coach education system Respectfully, have not materialized as quickly or as thoroughly as we have all hoped, significant behind the scenes work with Gymnastics Canada and the other provinces has been ongoing. Gymnastics BC is currently working towards the development and implementation of a BC-focussed recreational gymnastics instructor training program Brian Forrester, • CEO, Gymnastics BC that is intended to aid clubs in addressing the current recreational coach shortage; a firm timeline has not yet been established, but this remains a significant focus for the association. 6 Gymnastics BC Annual Report 2017 06
How spends his time • Finance: 10%Brian • Human Resources: 10% • Organizational Development: 25% • Board Management: 5% • Club Support / Crisis Management: 15% • Membership Services: 15% • Risk Management / Insurance: 10% • Advocacy / Inter-Organizational Relations: 5% • Program Delivery (events, equipment, etc): 5%
How Andrée spends her time • Technical Program Support: 25% • Team BC: 15% • BC Provincial Competitions: 15% • Administration (government reporting, zone support, etc.): 10% • BC Junior Olympic: 10% • Judging Support: 10% • Advocacy/Inter-Organizational Relations (National): 10% • Advocacy/Inter-Organizational Relations (BC): 5% 7 Gymnastics BC Annual Report 2017
Member Services
Gymnastics BC continues to prioritize the evaluation and enhancement of our member service initiatives. From performing a complete review of our policies and procedures, to conducting a comprehensive member service survey, GBC is primed to advance our member service program over the next year. Membership numbers are stronger than ever with 52,800 registered members—a 4.1% increase from last season.
Policies & Procedures Review 2,089 Gymnastics BC contracted more registered Marilyn Payne Consulting members in to conduct a complete 2016-2017. review of our policies and procedures.
Member Service Survey
In May 2017, GBC distributed a member service survey to gain deeper insight into member needs. 76%0.00.20.40.60.81.0 Survey results revealed that barriers to attending club education of survey respondents events include travel time and think that GBC’s New Members! expenses; respondents also claim Business University that session speakers and topics should continue in Synergy Gymnastics and are often irrelevant to clubs. the future. Despite low registration numbers Wayland Sports (Nanaimo) for the 2016 Business University, only joined GBC as full member 24% of respondents think that the clubs. event should be discontinued. The survey results will help us advance our member service program by focusing our efforts where they are needed the most.
2016 Business University
$8.00 Last year’s Business University included sessions on the BC Societies Act, Member Service Survey grant writing, change leadership and more; however, the event was The amount of the cancelled due to low registration numbers. In response to declining approved Gymnastics participation in educational events offered over the past 2 years, GBC Canada membership fee plans to evaluate its member service program and club engagement/ (previously $6.00). education strategy. Gymnastics BC Annual Report 2017 8
Membership
Membership: Recreational Athletes (Total: 49,151) by the numbers • Artistic (43,843) • Trampoline Gymnastics (708) • Artistic Casual (2,839) 0.4% • Trampoline Gymnastics Casual (39) 2.5% .9% • Artistic Interclub Performance (1,277) 3 • Artistic Interclub Performance Plus (323) • Trampoline Gymnastics Interclub (19) • Acrobatic (88) • Cheerleading (15)
Competitive Athletes (Total: 2,081) • Men’s Artistic Gymnastics (264) • Women’s Artistic Gymnastics (1,548) • Trampoline Gymnastics (252) • Acrobatic (17)
Coaches & Judges (Total: 1,349) • Artistic Recreational Coach (875) 93% • Artistic Pre-CIT (31) • Trampoline Recreational Coach (43) • Men’s Artistic Gymnastics Coach (46) • Women’s Artistic Gymnastics Coach (232) • Trampoline Gymnastics Coach (27) • Men’s Artistic Gymnastics Judge (14) • Women’s Artistic Gymnastics Judge (45) • Trampoline Gymnastics Judge (36) • Independent Coach (2)
Supporters (Total: 219) • Board of Directors (199)
0.00.20.40.60.81.0 • Volunteers (20)
Membership Overview: 2014-2017
46,416 members (2014-15)
50,711 members (2015-16)
52,800 members (2016-17) 9 Gymnastics BC Annual Report 2017
Coach Development
GBC continues to provide meaningful educational and professional development opportunities for coaches. From enhanced communication regarding the NCCP program, to advancements in Learning Facilitator development, the association stays at the forefront of Canadian coaching education and development.
Coach Development: by the numbers Improvements to Foundations Level Courses 2015 2016 2017 2015 2016 2017
Courses Participants Gymnastics Canada (GCG) formed a committee designed to review and make changes to GF Intro 13 20 23 167 253 255 Foundations level courses. This committee is currently GF Theory 14 21 23 164 251 241 working to ensure that the courses take less time GF AG 14 18 26 164 196 141 (some will be offered online) and offer more practical GF TG 7 14 8 65 130 85 knowledge. GF Active Start 2 2 6 27 20 35 L2 MAG 2 - - 18 - - Learning Facilitator (LF) Development L2 WAG 8 5 92 48 L2 TG 3 5 2 28 48 27 June Booth conducted a Trampoline Level 2 course C1 MAG/WAG - 4 2 - 59 41 with Tim Cleave, bringing Tim one step closer to becoming a Trampoline Level 2 LF. Andrew van L3 WAG/MAG - 1 - 12 - Buuren has completed the process and is now L3 TG 1 1 1 9 - 6 qualified to teach Trampoline Level 2. C2 MAG/WAG - 1 1 - 12 19 20 TOTAL 64 91 92 753 1029 850 GCG has confirmed that PTOs will be able to train their own LearningComp 2 MAG/WAG Facilitators in-house by identifying and training a Master LF in the various disciplines.
Level 2 Wag 1515 GBC has identified Penny Erickson, Kyna Fletcher and June Booth as the provincial candidates to become MasterComp 1 WAG/MAG Coach Developers (MCDs). At the time of writing, viaSport will host a Coach Developer Conference from October 12th to 15th, 2017, at 1010 Level 3 MAG/WAG which time we hope that all three candidates will be able to take the required MCD training. Level 2 TG
55 Communication GF Trampoline There was a general increase of coaching news and information that was distributed through GBC’s various communicationGF Active Start channels. In addition, GCG 00 has initiated a monthly conference call dedicated to
discussing allGF Artistic matters related to coaching education. Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 These monthly calls will help to ensure that all PTOs receive the same information at the same time. GF Intro GF Trampoline Level 2 WAG GF Theory
GF Theory Level 2 TG Comp 2 MAG/WAG
GF Artistic Level 3 MAG/WAG GF = Gymnastics FoundationsGF Intro MAG = Men’s Artistic Gymnastics AG = Artistic Gymnastics WAG = Women’s Artistic Gymnastics GF Active Start Comp 1 MAG/WAG TG = Trampoline Gymnastics Comp = Competition Gymnastics BC Annual Report 2017 10
Technical Highlights
The GBC technical team has been successful in advancing its GFA, WAG, MAG and TG programs over the last year. In addition to discipline-specific goals, the technical staff have set strategic priorities that will aid in the development of technical programs as a whole. These priorities include training camps, communication, and technical program direction. $155,700
Gymnastics BC’s contribution to Team BC events in 2017.
Training Technical Direction Camps Gymnastics Canada has implemented a system of Technical summer retreats training camps in all disciplines; the camps address enabled each of GBC’s some of the gaps in the NCCP program by providing program areas to review ongoing education for coaches. their strengths and weaknesses and set strategic The Gymnastics BC technical committees have priorities for the next year. invested significant resources into the organization of training camps, helping to raise the level of coaches Retreats have ensured and athletes in all categories. that the membership, the technical committees and the technical staff have common goals and priorities. Communication
Technical coordinators continue to collaborate with GBC communications to update the website and distribute information in a timely manner. 11 Gymnastics BC Annual Report 2017
Gymnastics For All
The Gymnastics For All (GFA) program has been actively involved in a number new ventures over the past year. The level of engagement from the GFA committee has been markedly higher than previous years, laying the groundwork for Gymnastics BC to pursue new projects and initiatives that will further develop GFA programming throughout the province. GFA Membership: by the numbers 2015 2016 2017 Artistic Recreational 37,770 42,057 43,843 TG Recreational 678 785 708 Artistic Casual 2,822 2,852 2,839 TG Casual 19 40 39 Artistic Interclub Performance 1,037 1,129 1,277 Artistic Interclub Performance 149 355 323 Plus TG Interclub 10 7 19 42,630 47,355 49,112 Acrobatic Recreational 80 119 88 (2015) (2016) (2017) Cheerleading Recreational 65 11 15 TOTAL 42,630 47,355 49,112
Recreational Parkour Gymnaestrada Working Group
This season, GBC prioritized recreational parkour GCG invited delegates from across Canada to coach development. The project began in late participate in a Gymnaestrada working group. The 2016, with a trial certification course hosted by the group aims to establish the necessary framework World Freerunning Parkour Federation (WFPF). Upon to support Gymnastics For All and the ideal successful negotiations with the WFPF, the certification developmental pathway for performance gymnasts program, paired with elements of the NCCP program, to progress from point of entry at the club level was deemed appropriate for our member clubs. The to the International/World Gymnaestrada level. first certification course took place in September 2017 Penny Erickson is the BC representative in this group, at Wayland Sports Richmond. bringing a breadth of knowledge and extensive Gymnaestrada experience. CanGym Revitalization Project Interclub Program Revision Keara Hooi (GBC) and Richard Woo (Delta Gymnastics) are members of the Gymnastics Canada GBC created a subcommittee dedicated to (GCG) CanGym Resource Team that has been addressing the gaps within the existing Interclub created to revitalize the CanGym program. The program. The committee introduced a new category team met in Toronto in February 2017, laying a solid (“Performance Challenge”) and revised the foundation for the project. Tasks included narrowing adjudicating system and scoring rubric. A draft version down program statement objectives, taking physical, of the updated program guidelines was distributed to cognitive, personality and social domains into member clubs in December 2016, and the changes consideration, as well as recommendations for stage- were well-received overall. GBC will continue its specific program design and delivery methods. The review of the revised program over the next year. program will enter Phase I of pilots during the 2017- 2018 season. Gymnastics BC Annual Report 2017 12 50 participants at the 2016 GFA Retreat, compared to 14 and 20 participants, respectively, in 2014 and 2015. 508 participants at the 2017 BC Gymnaestrada, hosted by Kamloops Gymnastics 2015 2016 2017 Trampoline Centre. Artistic Recreational 37,770 42,057 43,843 TG Recreational 678 785 708 Artistic Casual 2,822 2,852 2,839 TG Casual 19 40 39 Artistic Interclub Performance 1,037 1,129 1,277 Artistic Interclub Performance 149 355 323 Plus TG Interclub 10 7 19 Acrobatic Recreational 80 119 88 Cheerleading Recreational 65 11 15 TOTAL 42,630 47,355 49,112
Recreational Leadership
North Peace Gymnastics 2017 BC Gymnaestrada Associaton was honoured with the Gymnastics Canada Titled “In A Land Far, Far Away,” the 2017 Ed Brougham Club Award for BC Gymnaestrada paid homage to the excellence and leadership in classic storybook. Hosted by Kamloops recreational gymnastics. Gymnastics Trampoline Centre, the event welcomed participants from 19 GBC member clubs, 6 rhythmic clubs and 2 out-of-province clubs. Pictured here is the performance team from Okanagan Gymnastics Centre. 13 Gymnastics BC Annual Report 2017
Women’s Artistic Gymnastics
The Women’s Artistic Gymnastics (WAG) program has maintained its efforts to achieve a number of strategic priorities over the past year. Athlete, coach, and official development continues to advance through an increase in training camps featuring expert clinicians. 2 senior, 2 junior and 4 novice athletes qualified for the High Performance (HP) category, doubling numbers from last season. Registration in all categories has increased, and the quality of performances is seeing continuous improvement. WAG Membership: by the numbers 2015 2016 2017 JO 1 187 226 236 JO 2 144 181 196 JO 3 294 287 273 JO 4 133 123 174 JO 5 45 61 65 JO 6 207 238 271 JO 7 107 128 133 JO 8 84 80 91 JO 9 31 50 49 CPN 32 23 33 1,319 1,421 1,562 (2015) (2016) (2017) National/HP 58 34 41 TOTAL 1,319 1,421 1,562
New FIG Code of Points and HP programs and help ensure a smoother athlete transition into Gymnastics Canada physical testing. GBC is implementing a new FIG code of points, which will impact how athletes are judged, and in many Officials cases, the trajectory of the sport for the next 4 years. Changes have been minimal over the last year, The judges’ pay scale was increased to align with new however, in an attempt to stabilize the start values of competition formats, increased participant numbers routines, leaps and turns are given more leeway for and the men’s pay scale. credit, although deductions remain the same. GBC sent a total of six coaches and judges to attend Program Development the USAG Congress. These individuals brought back invaluable information to enhance their respective The JO program continues to function effectively program areas, and new insights to share with GBC. and competitive membership has increased by approximately 12% in the last year. Competitions Gord Bennett and Andrée Montreuil were assigned are running faster and the judging system has been to attend an intercontinental judging course in Spain, simplified. USA Gymnastics (USAG) is updating the JO while Crystal Gilhooly attended an international program for 2018; GBC will assess any changes made judging course in the United States. and adjust accordingly for the 2018-19 season. GBC held an education seminar on the new FIG Code The Women’s Technical Committee has determined of Points, providing practical information for officials that the GYMSTART physical program should be and coaches in preparation for the Elite Canada re-branded and reintroduced at all levels; this screening. revitalization would balance the demands of the JO Gymnastics BC Annual Report 2017 14
August • Rio de Janeiro 2016 Rio Olympic Games
Shallon Olsen (Omega) made National & history by representing Canada International at the Olympic Games and qualifying for the vault final. GBC alum, Brittany Rogers, Highlights also qualified for the Canadian women’s team.
September • Sucre, BOL August • Taipei 2016 Jr. Pan American 2017 FISU Games Championships NCAA gymnasts and GBC Haley de Jong (Flicka) alums Aaron Mah, Briannah had a solid finish at the Tsang and Brittany Rogers Championships, placing 4th All competed for Team Canada Around. She also qualified for at the 2017 FISU Games. vault and beam finals, placing Dorina Stan (Flicka) attended 5th and 3rd, respectively. De the Games as a coach; Jong also helped Canada win Andrée Montreuil (GBC) team gold. attended as a judge.
April 2016 • Portugal 2017 Canadian Championships
Women’s medal count: • 2 team bronze medals • 4 apparatus medals • 3 HP athletes in the top 6 • 2 gold and 1 silver apparatus medals
Women’s Technical Committee The new Women’s Technical Committee (WTC) was elected in April 2017. Dorina Stan has rejoined the committee after a 1 year absence. Jennifer Dober and Heather Ivanitz have been elected as members- at-large, while Barb Fraser has moved into her final term as WTC Chair. Nicky Carroll stepped down as Judging Chair and is succeeded by Crystal Gilhooly. 15 Gymnastics BC Annual Report 2017
Trampoline Gymnastics
Trampoline athletes continue to excel on the provincial, national and international stage; their accomplishments are evident when measured against the program’s goals and objectives and their placement on national teams and international assignments. Competitive registration numbers remain stable, with the Pre-National stream continuing to make up the bulk of the program. Registration in the tumbling categories continues to be low.
Trampoline Membership: Development & Implementation of by the numbers BOUNCE: A Pre-Competitive Program
A successful inaugural Bounce event was hosted at Wayland Sports Maple Ridge in March 2017. The event hosted 21 athletes who were eager to demonstrate their new skills. Coaching and event support was provided by Wayland coaches Chelsey Herman, Monkia Guylas, Lilla Guylas and June Booth.
Recommendations for a more efficient schedule 519 539 515 and other hosting related issues will be reviewed and (2015) (2016) (2017) added to the program documents.
Many thanks to Bobbie Worrall for her hard work and commitment to bringing this program to reality.
2015 2016 2017 Judging: Recruitment & Development Trampoline 25 N/A N/A 3 BC candidates were selected to FIG judging 10 & under DMT 28 N/A N/A courses this year; Karen Capel was selected to Tumbling 18 N/A N/A attend an intercontinental course in Sofia, Bulgaria, while Georgina Nerpio and Adriana Pope were Trampoline 53 50 52 selected as candidates for the international course to Pre-National DMT 50 47 46 be held in Toronto in March. male Tumbling 13 20 11 Following the updates and amendments to the Trampoline 107 130 122 FIG Code of Points, this season has been a year of Pre-National adjustments. Re-certification of all judges took place DMT 97 126 120 female in February, April and May. In preparation for the Tumbling 58 48 62 exams, 2 information sessions were held. To date, 47 judges have been successful in re-certifying. Trampoline 13 23 20 National / HP DMT 15 26 23 male Funding Initiatives Tumbling 2 5 5 Gymnastics BC continues to provide financial support Trampoline 16 24 24 to TG athletes who have achieved the highest National / HP DMT 19 30 24 standards provincially, nationally and internationally. female Gymnastics Canada has also provided funding Tumbling 5 10 6 to athletes, coaches and judges selected for TOTAL 519 539 515 international assignments. Gymnastics BC Annual Report 2017 16
October • New Zealand 2016 Indo Pacific Championships
8 BC athletes were named to National & Team Canada, in addition to International coach Megan Conway. Emily Schmidt (KGTC) won gold in tumbling, while Adin Brenner Highlights (Nanimo) took gold in double- mini. Canada placed 4th overall.
June • Port Moody July • Poland 2017 Western 2017 World Games Canada Cup Accompanied by coach Curt Hosted by Gymnastics BC, De Wolff, Tamara O’Brien the Western Canada Cup (Shasta) finished with a silver crowned 23 Western Canadian medal in DMT at her World Champions from BC, all of Games debut. She has since whom won gold medals in their been selected to compete respective disciplines. at the 2017 FIG World Championships in Trampoline Gymnastics this November.
July • Ontario 2017 Canadian Championships
Team BC was a top contender at the TG Canadian Championships, winning 19 individual medals, 6 national titles, and 5 team awards. Gavin Dodd was the top performer, winning 3 individual and 3 team medals.
High Performance Summer Camp Can you believe that this event sold out only 1-hour after online registration opened? Held in Whistler, the High Performance Summer Camp met athlete expectations and the objectives set out by the TG Technical Committee. The camp welcomed World Champion, Chris Mitruk, and 3-time Olympian, Karen Cockburn (pictured left), as special guest clinicians. 17 Gymnastics BC Annual Report 2017
Men’s Artistic Gymnastics
Over the past year, the men’s artistic gymnastics program has shown success at every level—from Scott Morgan and Vali Stan’s incredible debut at the 2016 Rio Olympic Games, to Western Canadian All Around Champions Evan Fedder (Phoenix) and Nicolas Cruz (Langley). There is at least one club in each regional zone with registered competitive male athletes. MAG Membership: 2015 2016 2017 by the numbers Provincial Level 1 112 95 97 Provincial Level 2 31 33 31 Provincial Level 3 39 46 49 Provincial Level 4 23 25 28 Provincial Level 5 10 7 5 National Open 13 14 21 Elite 3 & 4 15 17 17 Novice 5 2 N/A 263 255 262 HP Junior 2 4 6 (2015) (2016) (2017) HP Senior 13 12 8 TOTAL 263 255 262
Judging Leadership FIG Men’s Technical Committee in 2016. Gymnastics Canada (GCG) and the FIG supported Men’s Technical Committee 3 MAG judges to attend an intercontinental judging course. GBC supported 6 MAG judges with nearly After several years at the helm of the Men’s Technical 100% funding in their pursuit of FIG Brevet status in Committee, Michael D. Hood has stepped down in Toronto. The Men’s Technical Committee has aimed his role as chair. Michael J. Hood has taken on the to fund 100% of judges who pursue this status; this chairman portfolio with a stable and knowledgeable is the first quadrennial that we have come close to group of committee members under his leadership. achieving this goal. Team BC Preparation Plan BC boasts the largest number of FIG judges in Canada (8 out of 30 Canadian FIG judges). 4 of these judges— In 2016, GBC implemented a structured training camp Michael D. Hood, Michael J. Hood, Chris Sheremeta program at the elite and provincial levels. The camps, and Thorstein Fischer—are in the process of updating which ran from September 2016 to January 2017, are the GCG judging education system, which includes unprecedented in recent history and have been met initiating an online judging course for beginner levels. with positive response; they will continue into 2017- 2018. Current active men’s judges include: • 9 FIG (Hardy Fink, Jeff Thomson, John Carroll, Todd Sader, Michael Hood, Chris Sheremeta, Success for National Stream Athletes Jeff Sutherland, Michael J. Hood, Thorstein Fisher) 7 athletes have been named to 2017-2018 junior and • 2 National (Norm Rowe, Gordon Robinson) senior national teams: Scott Morgan (Flicka), Zachary Clay (Twisters), Scott Nabata (KGTC), Aaron Mah Jeff Thomson, FIG judge and former GBC Coaching (Phoenix), Darren Wong (Phoenix), Chris Kaji (Phoenix) Education Development Manager, was elected to the and Drew Kanigan (KGTC). Gymnastics BC Annual Report 2017 18
August • Rio de Janeiro 2016 Rio Olympic Games
Scott Morgan (Flicka) and National & coach Vali Stan made their debut at the 2016 Olympic International Games in Rio de Janeiro, Brazil. Morgan and Stan were the Highlights only Canadian men’s artistic gymnastics participants at the Olympics.
February • Halifax March • Calgary 2017 Elite Canada 2017 UCIC International Cup Of the 6 BC athletes at Elite Canada, Darren Wong BC atheltes competed (Phoenix) lead the pack with against the world’s top teams, 6 individual medals, including including the USA and China. gold on floor and parallel bars. Phoenix athletes Darren Wong Fellow Phoenix athlete, Chris and Devy Dyson won two Kaji, made his mark with 4 medals each, including silver medals, including gold on rings for Wong on vault and silver for and high bar. Dyson on high bar.
May • Brandon May • Montreal 2017 Western Canadian 2017 Canadian Championships Championships
Evan Fedder (Phoenix) Zachary Clay (Twisters) stole and Nicolas Cruz (Langley) the show at this national headlined Team BC as Elite competition, finishing 1st All 4 and Provincial 5 All Around Around in the senior category. Champions, respectively. Team Team BC was supported by BC took home 14 gold, 14 silver many strong performances, and 17 bronze medals in total. resulting in 8 gold, 8 silver and 5 bronze medals overall.
Training Camps Gymnastics BC and Gymnastics Canada (GCG) provided ample training opportunities for BC athletes throughout the season. Key camps included: 2020 Hopefuls Camps (Calgary & Montreal), GCG All Star Camps (Saskatoon & Montreal), Provincial Open Camps, GBC Elite Camps and Team BC Preparation Camps, among others. 19 Gymnastics BC Annual Report 2017
Administration & Events
GBC has seen significant growth in club resource sales and strong participant numbers at annual events and competitions. The outstanding contributions of our members were honoured at the 2016 Awards & Scholarship Night, as well as by recognized sports organizations including Sport BC, Gymnastics Canada, and the Coquitlam Sports Hall of Fame.
Georgina Nerpio (center) wins the 2017 Sport BC Presidents’Award.
2017 BC Provincial Barrick (Flip City), Trevor Stirling 2016 Annual General (OGC), Erin England (TAG) and Championships Stephanie Rico (Delta). Meeting (AGM) Hosted by Flip City Gymnastics, GBC veterans Mike Hood and The 2016 AGM was held in Burnaby the 2017 Gymnastics BC Provincial Ken Ikeda were honoured with on November 6th; 13 voting clubs Championships were held at the Member of Distinction and were in attendance. Members the Port Coquitlam Recreation Life Member awards, respectively; voted to update the association’s Complex in April 2017. The members of the 2016 Olympic by-laws with the help of an external competition combined the team recieved Member of partner. By acclamation, Twyla artistic and trampoline disciplines, Distinction awards. Ryan was re-elected as Chair. gathering 1,112 athletes from 47 clubs from across the province. Technical Retreats Awards Alignment 2016 Awards & GBC implemented a process that The MAG, WAG, TG and GFA streamlines the nomination process programs hosted their respective Scholarship Night technical retreats in the summer for GBC, Gymnastics Canada and of 2017. The retreats continue The 2016 Awards & Scholarship Sport BC awards. The new process to prove successful in providing Night was held at the Hilton ensures that nominees for these meaningful discussion, technical Metrotown Vancouver on annual awards are selected in a education, and networking November 5th. Scholarships were fair and regulated manner. opportunities. awarded to members Chloe Gymnastics BC Annual Report 2017 20 1,112 athletes at the 2017 BC Provincial Championships.
$2,000 9 in scholarships were awarded at the 2016 the number of clubs that Gymnastics BC Awards & $5,110 Sammy the mascot Scholarship Night visited in 2016-17. increase in GBC resource sales (chalk, CanGym badges and Safety First posters) over the past 20% year. 508 increase in attendance at the 2016 Gymnastics BC participants at the 2017 Awards & Scholarship Night. BC Gymnaestrada.
Sport BC Awards Hall of Famers Haley de Jong (Flicka) was honoured with Georgina Nerpio was the Jr. Athlete of the Year Award by the honoured with the Sport Port Coquitlam Community Sports Awards. BC President’s Award for Viven Symington (Aviva) and Shallon Olsen her contributions to the (Omega) were inducted into the Coquitlam provincial trampoline program. Sports Hall of Fame. 21 Gymnastics BC Annual Report 2017
Communications & Marketing
With a stronger understanding of member needs, Gymnastics BC communications projects and initiatives have become more strategic than ever before. Our social media presence continues to grow, establishing our association as a thought leader in the sport of gymnastics in BC and beyond. Increased online engagement can be attributed to a more informed and strategic application of digital communications best practices.
Social Media
GBC Communications: 84.6% by the numbers percent growth in instagram “What We Do” Brochure followers. We finally broke the 2000 follower milestone! Finally, an answer to the question: “what does Gymnastics BC do?” We created this comprehensive association overview to show members Social Media Email Subscribers the the tangible outcomes of the work we do at GBC. 16.4% 17.6% growth in Facebook page likes. growth in technical subscribers, Facebook is quickly becoming demonstrating effective the go-to platform for members collaboration between GBC to obtain the latest GBC news. communications and the GBC technical team.
Content Calendar
Gymnastics BC welcomed Canadian Gymnastics Week a Kwantlen University marketing student to GBC participated in a Gymnastics Canada working group create a 12-month content designed to develop and implement an agenda and communications plan for 2017 Canadian Gymnastics Week. The calendar for the association. group initiated a nation-wide photo contest incorporating the 7 By planning web and social fundamental movement patterns. GBC also held our annual PLAY media content in advance, Gymnastics colouring contest, with participation from athletes in 17 the calendar enables a different member clubs. For the first time, GBC-branded backpacks more strategic approach to were awarded to contest winners. online communications. Gymnastics BC Annual Report 2017 22
New logo!
Over the past year, we’ve been transitioning back to an old classic: our 1969 heritage logo (just in time for our 50th anniversary in 2019)!
Upcoming Communications Projects
• Online discussion forum: connect and learn from other clubs • Social media handbook: first draft complete! • Website update: a makeover for gymbc.org
Gymnastics BC Annual Budget July 1, 2017 ‐ June 30, 2018
2015 ‐ 2016 2016 ‐ 2017 2017 ‐ 2018 YE Actual YE Actual Budget
REVENUE Grants ‐ Gov't & Other 302,971 259,461 253,775 Membership Fees 1,045,444 1,214,276 1,225,026 Gaming Grant 175,000 163,000 163,000 Fundraising, Resource Sales, Other 221,542 305,825 202,140 Events Revenue 24,958 104,438 58,340 Program Revenue 236,451 237,541 357,814 Total Revenue 2,006,366 2,284,541 2,260,095
EXPENSE Membership Services 709,475 863,878 814,049 General & Administrative 186,633 205,981 181,620 Salaries, Wages & Benefits 475,394 494,919 531,140 Events 12,111 76,207 44,590 Program Expenses 583,561 579,943 711,195 GBC Contingency 2,500 Total Expense 1,967,174 2,220,928 2,285,094
NET INCOME 39,192 63,613 ‐25,000 *
* Note 2016 - 2017 YE Actual includes a $25,000 surplus related to the trampoline committee's hosting of TG Western Canada Cup Accounting principles do not allow for this surplus to be deferred to future years 2017 - 2018 budget deficit is a result of the trampoline committee's use of these funds in the 2017 - 2018 budget year Gymnastics BC Financial Report
2016 - 2017 2 Gymnastics BC Financial Report 2017
Financial Report
The following report reflects Gymnastics BC’s financial results for the fiscal year ending on June 30, 2017.
Gymnastics BC’s financial results for the fiscal year Equipment held for resale has increased from $66,089 ending June 30, 2017 reflect a net income of $63,613 to $130,036 at June 30, 2017. Equipment remains in (prior year net income $39,192). inventory and available for sale to member clubs.
Surplus amounts totaling approximately $45,000 Prepaid expenses have increased from $52,892 (prior include profit derived from the hosting of 2017 TG year) to $112,508 and include amounts related to Western Canada Cup as well as savings realized as the 2017 TG Canadian Championships, insurance a result of 2017 TG Canadian Championships being premiums paid for the 2017 fiscal year, payroll retainer hosted after the Association’s fiscal year-end held by Sport BC as well as prepaid office and lease payment amounts. Cash flow and financial operations remain strong and stable. Property and equipment has decreased from $22,208 (prior year) to $10,938, and reflects amortization of Balance Sheet/Statement of Financial leasehold improvements, office equipment and Position computer hardware and software.
GBC’s cash position remains strong with stable cash Accounts payable have increased from $201,086 flow, reflected in an available unrestricted cash (prior year) to $219,985. Payables are higher than last balance of $492,775 and $4,372 in restricted funds year due to timing and year-end cut-off; all accounts for disbursement against eligible Gaming Grant and are current. Judges Cup expenses. The Odlum Brown investment account continues to experience moderate growth Deferred Revenue has increased from last year’s with a current balance of $333,817 ($331,327 prior $143,574 to $159,521 at June 30, 2017. This amount year). includes deferred membership revenue, coaching education revenue and government funding that was In addition, six Zone Bank Accounts are held in trust received in the current fiscal year, however is to be with balances of: Zone 1 - $27,482, Zone 2 - $27,919, realized in the next fiscal year. Zone 3 - $3,632, Zone 5 - $2,925, Zone 7 - $13,345 and Zone 8 - $31,430 totaling $106,733. Statement of Operations / Income Statement Gymnastics BC’s endowment fund held with the Vancouver Foundation has performed well since Revenue: $2,284,541 its establishment in December 2008. At June 30th 2017 the market value was approximately $203,347 Membership Fees: GBC generated $1,214,276 in compared to $184,829 at June 30, 2016; an increase membership fees, a $168,832 increase over last year of $18,518. due an increase in reported membership as well as a $2 increase in Gymnastics Canada membership Accounts receivable have increased from $95,139 fees. Of this amount, $425,541 is payable directly to prior year to $129,835 at June 30, 2017. Gymnastics Canada as well as $179,443 being paid Gymnastics BC Financial Report 2017 3 in insurance premiums for the benefit of all full year) to $700,900 for the year ended June 30th member clubs. 2017 was realized primarily due to the required re- development of the association’s constitution and Grants: All anticipated grants were received, by-laws along with a supporting policy update. resulting in revenue of $259,461. Budgeted staffing adjustments also contribute to this increase. Technical Programs: GBC technical committees and staff have generated $237,541 in revenue Membership Services: Membership services compared to $236,451 in the prior fiscal year. While realized an increase in expenditures from $709,475 the NCCP program saw a decrease in activity, to $863,878, primarily as a result of increased Western Canadian Artistic Gymnastics being membership fees payable to Gymnastics Canada hosted out of Province, as well as increased WAG and the cost of equipment sold to member clubs. program activity both resulted in a moderate overall revenue increase. Revenue: Gaming: GBC recorded Community Gaming
Grant funding of $163,000, an increase of $8,000 4.6% from the prior granting period. 7.6% $104,438 $174,008 Special hosted events Membership Fundraising, resource sales and other has 5.8% Fees increased from $129,677 (prior year) to $131,817. $131,817 Equipment sales Grants
Equipment sales has increased from $91,865 (prior Fundraising, resource sales & other 7% Programs year) to $174,008. $163,000 53.1% $1,214,276 Gaming Gaming Special Hosted Events: Events revenue of $104,438 10.4% $237,541 is an increase from $24,958 in the prior fiscal year, Fundraising, resource Technical Programs due to the hosting of TG Western Canada Cup as 11.4% sales & other $259,461 well as a return to a profit sharing agreement for Equipment sales Grants the hosting of BC Gymnaestrada. Special Membership Expense: $2,220,928 hosted events
Technical Programs: Technical program expenses have decreased in this fiscal year to $579,943 Expenses: compared to prior year expenses of $583,561. Decreased expenditures in Team BC Programming, MemberMember Services services Fall Congress / Business University, NCCP, TG and IPS programming, were offset by increases in GFA, AdministrationAdmin MAG and WAG program expenditures. 26.1% $579,943 38.8% ProgramsSpecial events $863,878 Special hosted events: Event expenditures were $76,207 compared to $12,111 in the prior fiscal due SpecialPrograms to the hosting of TG Western Canada Cup as well hosted events as a return to a profit sharing agreement for the 31.5%34% $662,027 3.4% hosting of BC Gymnaestrada. $700,900 $76,207
Administration: An increase from $662,027 (prior 4 Gymnastics BC Financial Report 2017
INDEPENDENT AUDITOR'S REPORT
To the Members of Gymnastics B.C.:
Report on the Financial Statements
We have audited the accompanying financial statements of Gymnastics B.C., which comprise the statement of financial position as at June 30, 2017, and the statement of operations, statement of changes in net assets and statement of cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information.
Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Gymnastics B.C. as at June 30, 2017, and its financial performance and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations. Gymnastics BC Financial Report 2017 5
Report on Other Legal and Regulatory Requirements
As required by the Societies Act (British Columbia), we report that, in our opinion, the accounting principles in Canadian accounting standards for not-for-profit organizations have been applied on a basis consistent with that of the preceding year.
CHARTERED PROFESSIONAL ACCOUNTANTS
October 17, 2017 Vancouver, B.C. 6 Gymnastics BC Financial Report 2017
GYMNASTICS B.C. STATEMENT OF OPERATIONS For the year ended June 30, 2017
2017 2016 $ $
Revenues Membership fees 1,214,276 1,045,444 Grants 259,461 302,971 Technical programs operations, Schedule 1 237,541 236,451 Equipment sales 174,008 91,865 Gaming 163,000 175,000 Fundraising, resource sales and other 131,817 129,677 Special hosted events operations, Schedule 2 104,438 24,958
2,284,541 2,006,366
Expenditures Technical programs operations, Schedule 1 579,943 583,561
Special hosted events operations, Schedule 2 76,207 12,111
Administration Amortization 6,400 8,725 Marketing and communications 18,664 28,561 Meetings 15,519 14,723 Office and miscellaneous 34,772 39,581 Professional fees 41,854 12,952 Rent 79,820 68,747 Salaries, consultants and benefits (Note 10) 494,919 475,394 Telecommunications 8,952 13,344
700,900 662,027
Member services Affiliations 425,541 330,502 Cost of equipment sold 160,680 95,482 Insurance 179,443 174,285 Membership services 98,214 109,206
863,878 709,475
2,220,928 1,967,174
Excess of revenues over expenditures 63,613 39,192
The accompanying notes are an integral part of these financial statements. 1 Gymnastics BC Financial Report 2017 7
GYMNASTICS B.C. STATEMENT OF CHANGES IN NET ASSETS For the year ended June 30, 2017
Invested in Property Judges and Cup 2017 2016 Equipment Fund Unrestricted Total Total $$$ $ $
Net assets, beginning 22,208 3,605 745,349 771,162 731,970 Loss on disposal of property and equipment (4,870) - 4,870 - - Amortization of property and equipment (6,400) - 6,400 - - Judges support - 331 (331) - - Excess of revenues over expenditures - - 63,613 63,613 39,192
Net assets, ending 10,938 3,936 819,901 834,775 771,162
The accompanying notes are an integral part of these financial statements. 2 8 Gymnastics BC Financial Report 2017
GYMNASTICS B.C. STATEMENT OF FINANCIAL POSITION June 30, 2017
2017 2016 $ $
Assets Current Cash 492,775 544,126 Restricted cash (Note 2) 4,372 4,041 Short-term investments (Note 3) 333,817 331,327 Receivables (Note 4) 129,835 95,139 Equipment held for resale (Note 5) 130,036 66,089 Prepaid expenditures 112,508 52,892
1,203,343 1,093,614 Property and equipment, Schedule 3 10,938 22,208
1,214,281 1,115,822
Liabilities Current Payables and accruals (Note 6) 219,985 201,086 Deferred revenue 96,077 74,463 Deferred contributions (Note 7) 63,444 69,111
379,506 344,660
Net Assets Net assets invested in property and equipment 10,938 22,208 Judges Cup fund 3,936 3,605 Unrestricted net assets 819,901 745,349
834,775 771,162
1,214,281 1,115,822
Commitments (Note 12) Approved by Directors:
______
The accompanying notes are an integral part of these financial statements. 3 Gymnastics BC Financial Report 2017 9
GYMNASTICS B.C. STATEMENT OF CASH FLOWS For the year ended June 30, 2017
2017 2016 $ $
Cash flows related to operating activities Excess of revenues over expenditures 63,613 39,192 Adjustments for items not affecting cash: Amortization 6,400 8,725 Accrued interest (2,490) (2,525) Loss on disposal of property and equipment 4,870 -
72,393 45,392 Changes in non-cash working capital: Receivables (34,696) 28,966 Equipment held for resale (63,947) 12,155 Prepaid expenditures (59,616) 5,633 Payables and accruals 18,899 606 Deferred revenue 21,614 9,091 Deferred contributions (5,667) (30,588)
(51,020) 71,255
Net increase (decrease) in cash (51,020) 71,255 Cash, beginning 548,167 476,912
Cash, ending 497,147 548,167
Cash represented by: Cash 492,775 544,126 Restricted cash 4,372 4,041
497,147 548,167
The accompanying notes are an integral part of these financial statements. 4 10 Gymnastics BC Financial Report 2017
GYMNASTICS B.C. NOTES For the year ended June 30, 2017
Gymnastics B.C. (the "association") was incorporated in 1969 under the laws of British Columbia. The association is an autonomous, formally constituted, not-for-profit, volunteer society responsible for the regulation of all areas and levels of gymnastics participation within B.C. and for the governance of the province-wide development of gymnastics sports. The association is the provincial voice for gymnastics on behalf of its full member clubs and affiliated recreation and education members. The association is a not-for-profit organization registered under the Income Tax Act and, as such, is exempt from income tax.
Note 1 Significant Accounting Policies
These financial statements have been prepared in accordance with Canadian accounting standards for not-for-profit organizations and include the following significant accounting policies:
Basis of Presentation These financial statements include only the accounts of the association's head office and do not include the results of operations of the individual zones, which operate on an autonomous basis.
Fund Accounting The resources and operations of the association have been segregated for accounting and financial reporting purposes into the following funds: The Invested in Property and Equipment Fund accounts for the association's investment in long- lived assets for program delivery. The Judges Cup Fund is internally restricted for use for the support of women judges of the association. These funds are not available for purposes other than those specified without approval of the Board of Directors. The Unrestricted fund reports the association's program and events operations and its administrative activities.
Equipment held for resale Equipment held for sale is measured at the lower of cost and net realizable value. Cost is determined on a specific item basis. Cost includes all costs of purchase and other costs incurred in bringing the equipment to its present location and condition.
Property and Equipment Property and equipment are carried at cost less accumulated amortization. Amortization is calculated annually as follows: Leasehold improvements - straight-line over the term of the lease Office equipment - 20% declining balance Computer hardware - 30% declining balance Electronic scoring system - 30% declining balance Computer software - 100% declining balance except in the year of acquisition, at which time amortization is provided for at one-half the annual rate.
5 Gymnastics BC Financial Report 2017 11
GYMNASTICS B.C. NOTES For the year ended June 30, 2017
Note 1 Significant Accounting Policies (continued)
Revenue Recognition The association follows the deferral method of accounting for revenue. Contributions restricted for the purchase of property and equipment are deferred and recognized as revenue on the same basis as the amortization expense related to the acquired assets. Other restricted contributions are recorded as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Deferred revenue consists of course and membership fees received during the period which relate to programs and expenditures of the next fiscal year. Deferred contributions consist of grants received during the period which relate to programs and expenditures of the next fiscal year, and contributions for property and equipment acquisitions.
Financial Instruments Measurement of financial instruments The association measures its financial assets and financial liabilities at fair value at the acquisition date, except for financial assets and financial liabilities acquired in related party transactions. Transaction costs related to the acquisition of financial instruments subsequently measured at fair value are recognized in excess of revenues over expenditures when incurred. The carrying amounts of financial instruments not subsequently measured at fair value are adjusted by the amount of transaction costs directly attributable to the acquisition of the instrument. The association subsequently measures all of its financial assets and financial liabilities at amortized cost. Impairment Financial assets measured at amortized cost are assessed for indications of impairment at the end of each reporting period. If impairment is identified, the amount of the write-down is recognized as an impairment loss in excess of revenues over expenditures. Previously recognized impairment losses are reversed when the extent of the impairment decreases, provided that the adjusted carrying amount is no greater than the amount that would have been reported at the date of the reversal had the impairment not been recognized previously. The amount of the reversal is recognized in excess of revenues over expenditures.
Contributed Services, Equipment and Other Materials During the year, volunteers contributed approximately 6,506 (2016: 6,226) hours to assist the association in carrying out its gymnastics and development activities. Because of the difficulty of determining the fair value of these services, contributed services are not recognized in these financial statements. Contributed services, equipment and other materials are recognized in these financial statements when fair value can be reasonably estimated. There are no contributed services, equipment or other materials recognized in these financial statements.
6 12 Gymnastics BC Financial Report 2017
GYMNASTICS B.C. NOTES For the year ended June 30, 2017
Note 1 Significant Accounting Policies (continued)
Use of Estimates The preparation of financial statements in conformity with Canadian accounting standards for not- for-profit organizations requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period.
Note 2 Restricted Cash
2017 2016 $ $
Gaming account 436 436 Judges Cup fund account 3,936 3,605
4,372 4,041
The Gaming account funds are externally restricted by the Gaming Policy and Enforcement Branch (the "Branch") for the specific programs applied for by the association and approved by the Branch. The Judges Cup fund account is internally restricted for use for the support of women judges of Gymnastics B.C. These funds are not available for purposes other than those specified without the approval of the Board of Directors.
Note 3 Short-term Investments
Short-term investments are money market investments which are cashable at any time.
Note 4 Receivables
Receivables consist of the following: 2017 2016 $ $ Receivables 137,666 104,366 Allowance for doubtful accounts (7,831) (9,227)
129,835 95,139
7 Gymnastics BC Financial Report 2017 13
GYMNASTICS B.C. NOTES For the year ended June 30, 2017
Note 5 Equipment Held for Resale
Equipment held for resale represents gymnastics equipment purchased by the association for use in gymnastics events hosted during the year. It is management's intention to sell this equipment to its member clubs in the upcoming year and, as such, no amortization has been taken on this equipment.
Note 6 Payables and Accruals
Payables and accruals consist of the following: 2017 2016 $ $ Trade payables 210,128 192,431 Government remittances 9,857 8,655
219,985 201,086
Note 7 Deferred Contributions
Balance Current Year Transferred Balance June 30, 2016 Contributions to Revenue June 30, 2017 $$$ $ Core government grant 64,240 258,665 (259,461) 63,444 Electronic scoring system contributions 4,871 - (4,871) -
69,111 258,665 (264,332) 63,444
Core government grant funds are restricted for specific programs including increasing gymnastics participation in the province, athlete development and coaching development. Electronic scoring system contributions are being taken into income on the same basis as amortization is being taken on the related assets.
8 14 Gymnastics BC Financial Report 2017
GYMNASTICS B.C. NOTES For the year ended June 30, 2017
Note 8 Endowment Fund
The Gymnastics B.C. Endowment Fund was established with the Vancouver Foundation on December 18, 2008 with a contribution from the association of $100,000. The association may encroach upon up to 50% of the capital contributed to the fund at the discretion of the Board of Directors. However, any encroachments must be reimbursed before further encroachments are made. The remaining 50% of the fund is required to be maintained as an investment. The association does not reflect the fund in its financial statements because it lacks discretion over the investment of the capital of the fund. Income earned in the fund may be distributed to qualified donees for purposes of supporting gymnastics in British Columbia, or may be reinvested in the endowment capital at the discretion of the association's Board of Directors. No distributions were made in the years ended June 30, 2017 and 2016. The quoted market value of the securities underlying the fund's capital as at June 30, 2017 was $203,347 (2016: $184,829).
Note 9 Trust Accounts
The association maintains separate bank accounts and accounting records for Zones 1, 2, 3, 5, 7, and 8. These funds are held in trust for use for activities specifically determined by each zone. These balances are not included in the association's financial statements. 2017 2016 $ $ Total trust assets 106,733 110,987
Total trust liabilities 106,733 110,987
Note 10 Remuneration of Directors, Employees and Contractors
The B.C. Societies Act requires the association to disclose the remuneration paid to directors during the year and the remuneration paid to employees and contractors whose remuneration during the year was at least $75,000. During the year, two employees received total compensation of $182,047 and five directors received remuneration for coach and judge education course delivery as well as training camp activities in the amount of $6,040. No remuneration was paid to any director in their capacity as being a director.
9 Gymnastics BC Financial Report 2017 15
GYMNASTICS B.C. NOTES For the year ended June 30, 2017
Note 11 Financial Instruments
Items that meet the definition of a financial instrument include cash, restricted cash, short-term investments, receivables and payables and accruals. It is management's opinion that the association is not exposed to significant liquidity risk, market risk, currency risk, interest rate risk or other price risk arising from these financial instruments. The following is a summary of the significant financial instrument risks: Credit risk Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. The association is exposed to credit risk in connection with its receivables, which consist of amounts owing by its members. In order to reduce its credit risk, the association reviews a new member's credit history before extending credit and conducts regular reviews of its existing members' credit performance. Credit limits are established for its members. An allowance for doubtful accounts is established based upon factors surrounding the credit risk of specific accounts, historical trends, and other information. The association's credit risk is limited due to the large number of members. The association's maximum credit risk exposure related to its receivables is represented by their carrying amount.
Note 12 Commitments
The association is obligated under an operating lease to February 28, 2019 for its premises requiring the following lease payments: $ 2018 54,800 2019 36,500
91,300
The association is obligated under an information technology services agreement to make the following payments: $ 2018 3,750
10 16 Gymnastics BC Financial Report 2017
GYMNASTICS B.C. Schedule 1 SCHEDULE OF TECHNICAL PROGRAMS OPERATIONS For the year ended June 30, 2017
2017 2016 $ $
Receipts Canadian Championships 57,370 89,074 Fall Congress - 1,781 Gymnastics For All 7,762 5,415 Men's Artistic Gymnastics 4,256 254 NCCP 81,353 114,319 Trampoline Gymnastics 7,436 15,989 Western Canadian Championships 29,465 - Women's Artistic Gymnastics 49,899 9,619
237,541 236,451
Expenditures Team BC Programs 246,712 250,818 Fall Congress 4,527 11,909 Gymnastics For All 19,381 11,968 Men's Artistic Gymnastics 58,108 37,721 NCCP 86,939 107,801 Trampoline Gymnastics 60,895 68,395 Women's Artistic Gymnastics 99,306 66,624 Integrated Performance System (IPS) 4,075 28,325
579,943 583,561
(342,402) (347,110)
The accompanying notes are an integral part of these financial statements. 11 Gymnastics BC Financial Report 2017 17
GYMNASTICS B.C. Schedule 2 SCHEDULE OF SPECIAL HOSTED EVENTS OPERATIONS For the year ended June 30, 2017
2017 2016 $ $
Receipts B.C. Championships 9,921 14,272 B.C. Gymnaestrada 44,603 6,344 Other hosted events 49,914 4,342
104,438 24,958
Expenditures B.C. Championships 8,575 5,424 B.C. Gymnaestrada 28,167 4,046 Other hosted events 39,465 2,641
76,207 12,111
28,231 12,847
The accompanying notes are an integral part of these financial statements. 12 18 Gymnastics BC Financial Report 2017
GYMNASTICS B.C. Schedule 3 PROPERTY AND EQUIPMENT For the year ended June 30, 2017
Accumulated Net Carrying Current Cost Amortization Value Amortization $$$$
Leasehold Improvements Balance, June 30, 2016 34,204 20,041 14,163 Amortization 5,665 (5,665) 5,665
Balance, June 30, 2017 34,204 25,706 8,498
Office Equipment Balance, June 30, 2016 13,664 11,486 2,178 Amortization 436 (436) 436
Balance, June 30, 2017 13,664 11,922 1,742
Computer Hardware Balance, June 30, 2016 24,290 23,293 997 Amortization 299 (299) 299
Balance, June 30, 2017 24,290 23,592 698
Electronic Scoring System Balance, June 30, 2016 44,756 39,886 4,870 Disposals (44,756) (39,886) (4,870)
Balance, June 30, 2017 - - -
Computer Software Balance, June 30, 2016 and June 30, 2017 11,276 11,276 -
Totals 83,434 72,496 10,938 6,400
The accompanying notes are an integral part of these financial statements. 13 Our Mission: To provide positive and diverse Our Vision: To be a provincial leader in the delivery of quality foundational What We Do gymnastics experiences for province wide participation at all levels. and high performance programs and services that foster lifelong sport participation.
We produce high We make gymnastics We provide safe We help athletes We produce elite & We support our quality coaches and inclusive and opportunities for succeed in gymnastics world class athletes. members. judges. accessible for all. athletes. and in life.
• We train and certify coaches • We champion gymnastics as a • We ensure all coaches are • Our WAG, MAG, TG, and GFA • We prioritize member (“customer”) • We fund WAG, MAG and TG through the Gymnastics BC foundation upon which all other appropriately screened through Technical Committees develop service by responding to member athletes in financial need and in Coaching Education Program sporting activities are built the Provincial Criminal Records policy with a focus on ensuring queries in a timely and informed support of their development (NCCP) • We administer Kids CanMove Review program program sustainability and manner • We award scholarships to help • We oversee adherence to the - Elementary and Active Start, • We provide and administer a participant success • We assist clubs pro-actively and current members in their pursuit of association’s coaching policies Interclub, ACRiX, Cross-training, comprehensive insurance program • Our Technical Coordinators reactively in situations of conflict, post-secondary education and requirements Special Needs, Adult and that includes Commercial General implement policy, manage and governance challenges and crisis • We fund athletes in the “training • We work with Gymnastics Canada Acrobatic programming Liability as well as Directors and coordinate the operations of each management to compete” and “training to win” to review and update the NCCP • We attend community events Officer’s coverage for clubs, and program • We research, develop and stages of the Long Term Athlete program to address the needs of to promote the benefits of sport accident coverage for • Gymnastics BC athletes are provide resources to clubs that Development Model club operations participation in gymnastics in all participants named to national and High support organizational growth and • We host athlete development • We are a trusted sport science forms • We enforce strict policies and Performance teams development camps in all disciplines to help resource for member clubs and • We coordinate BC Gymnaestrada, standards that promote safe • We seek out new program • We help member clubs grow their gymnasts excel in the sport coaches the largest recreational event in programs in safe facilities, opportunities that enhance the support network through speed • We administer the External • We provide the highest quality the province overseen by qualified personnel development of gymnastics and networking calls Sport Credit Program to provide judges at all levels through judging • We research the development and trained volunteers the success of individual athletes • We provide business-focussed athletes the opportunity to earn clinics offered in all 8 zones of emerging programs such as • Our Safety First Program equips • Our judges regularly visit clubs to member education through credits towards their high school • We ensure professional Parkour and Kids CanMove Active clubs with the tools and resources advise coaches while athletes are Gymnastics BC’s Business University, graduation through participation development opportunities for Start to warn of risks and promote safety training Vantage Point webinars and in gymnastics. judges and coaches • We educate our members on in the gym • We ensure talent identification Club Excellence education as physical literacy in the PLAY • We research through training camps, club well as technical committee Newsletter and visits and competitions specific retreats, networking and • We’re a member of the National implement • We deliver a provincial education Gymnastics For All Council best-practice talent development program • Our targeted distribution lists • We host regular opportunities safety Did you which identifies and supports deliver the right information to the to develop our recreational standards that athletes and coaches right people at the right time programming with the Gymnastics promote gym know? who aim for national and • Our weekly e-bulletin informs For All Committee and Sub- safety international excellence in members of the latest news, Did you You can honour deserving Committees individuals in the their chosen discipline events, announcements and Did you know? • We extend the reach of Gymnastics BC community deadlines Gymnastics For All programming by nominating them for a • We build a strong social media know? Gymnastics BC award! Gymnastics BC runs most of its through regular engagement with presence to engage our The Registration Handbook NCCP courses based on member the community members on what’s happening at is your one-stop resource for club requests? Contact our Gymnastics BC questions about Gymnastics Technical Education Manager to • We work with organizations across BC membership, including start a course in your zone! the province and country to further important deadlines, the cause of gymnastics technical programs, fees and more. Our Team
CEO Member Services Technical Education Brian Forrester Manager Manager [email protected] Brittany Cawson John Carroll [email protected] [email protected] • Organizational development • Club support/crisis management • General member inquiries • Coaching certification & requirements • Financial management • Member registration & reporting inquiries (NCCP, RiS, PRC) • Human Resources • Insurance inquiries • NCCP coaching course coordination • Insurance program management • Incident reports • Judging course coordination • Advocacy/Inter-organizational relations • Club education and development • Coaching education program review & • Gymnastics Canada liaison • Birthday party reporting program development • Board management • Gymnastics Canada coaching program liaison • Sport science resources • Police record checks
Gymnastics For All Administrative & Events Technical Director Manager Coordinator Andrée Montreuil Keara Urquhart Chantelle Judd [email protected] [email protected] [email protected] • Technical program • Recreational gymnastics program • General inquiries management & planning management • Administrative support • Team BC • Emerging GFA program development • Resource orders (chalk, posters, Sammy • BC provincial competitions • Kids CanMove mascot) • Zone support • PLAY Gymnastics management • Credit card payment processing • BC Junior Olympic program • BC Provincial Gymnaestrada • Event sanctioning • Gymnastics Canada technical • Gymnastics For All retreats • Gymnastics BC awards programs liaison • Gymnastics Canada GFA program • Gymnastics BC hosted events (BC • Judging support & development liaison Championships, etc.) • Inter-organizational relations (BC & National) • Community events • Equipment rental
Communications & Financial Coordinator Technical Coordinators Marketing Manager Gurdit Mann Vanessa Albert [email protected] Nancy Beyer (WAG) | [email protected] [email protected] Debbie McBoyle (TG) | [email protected] • Accounts payable John Carroll (MAG) | [email protected] • Website management • Accounts receivable • Communications (e-bulletin, news, etc.) • Financial management • Social media • Athlete & coach development • Media relations • Training camp coordination • Marketing and promotions • Team BC management • Canadian Gymnastics Week What We Do • Policy & rules management • Classified ads • Gymnastics BC event calendar • Athlete funding Gymnastics BC Overview • Gymnastics Canada communications • Gymnastics Canada WAG, TG & MAG program liaison program liaison www.gymbc.org
Gymnastics BC • 268-828 West 8th Avenue • Vancouver, BC V5Z 1E2 • 604-333-3496 • gymbc.org • [email protected]
Date: October 27, 2017 To: GBC Clubs From: Brian Forrester, CEO Re: Proposed Gymnastics BC membership fee increase
Dear Gymnastics BC Clubs,
There have been a number of questions about the Gymnastics BC membership fee increase proposal that was circulated on October 11, 2017.
The questions have primarily centered eon why is th membership fee increase necessary and how will the funds be utilized. We are happy to provide additional information in response to these inquiries.
Each year, on the day of the Annual General Meeting, we schedule a Plenary Session prior to the formal Annual General Meeting, in order to allow for the provision of information, discussion and a question and answer period, so that members may be informed and ask questions about any items on the agenda for the formal meeting. Please be reminded that there is a Plenary Session with Q&A period scheduled for this year’s 2017 Annual General Meeting on November 4, 2017. The Plenary Session will begin at 2 PM, followed by a small break prior to the start of the 2017 Annual General Meeting.
We distribute the Strategic Plan Status Report, Financial Statements, and Operating Budget every year, prior the Annual General Meeting. These documents are included in this communication for your review:
2017 Strategic Plan Status Report 2017 Financial Statements 2017 ‐ 18 Operating Budget
You may also find the following documents that have previously been distributed useful:
2017 Annual Report Gymnastics BC ‘What We Do’ document Strategic Plan Summary overview Strategic Plan status update ‐ 2016 2015-16 Technical Committee Review findings document
As always, I encourage you to call me with any questions, concerns or feedback that you may have on this or any topic.
I can be reached at 604‐333‐3490 or toll free 1‐800‐556‐2242 extension 7
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique Why a membership fee increase now?
Gymnastics BC is currently financially stable and we are able to fund programs to an adequate level. However, our technical committees have clearly and regularly expressed a need for additional funding in order to fulfil their goals of:
Improved athlete performance, enhanced athlete support and greater opportunities for planning and collaboration in the Women’s, Men’s and Trampoline programs Our recreational gymnastics leaders have tremendous ideas for further developing the opportunities that are available to recreational programs Our coaching program requires a number of initiatives that will aid our clubs in addressing the critical shortage of available, certified coaches.
Additionally, we are anticipating: Increased insurance costs – In this current membership year (2017‐2018), insurance premiums have increased by 5.1%, however we have been able to manage this increase within existing revenues Increased office lease costs – our office lease is up for renewal in 2019 and we anticipate a rate increase at that point Increased human resource costs – we do not intend to add staff, however greater investment in our staff is required in order to deliver on our Strategic Plan Goals
Timing:
The conversation around the potential need for a Gymnastics BC membership fee increase began at AGM 2013 and has been raised at subsequent AGM's since. However, given that Gymnastics Canada has been requesting fee increases over the past few years, and that GBC's financial status has been stable, it has been felt that a GBC fee increase proposal was not required or urgent.
We do anticipate that Gymnastics Canada will request an additional fee increase at some point in the next couple of years. By continuing to defer a GBC fee increase, we may jeopardize the association's ability to remain ahead of anticipated future cost pressures. Creating a five year plan, where the fees would increase incrementally, was viewed as preferable to a large increase all at once within the next couple of years.
Another factor that we have considered, is Gymnastics BC's current membership rates as compared to other province’s membership rates. We also reviewed other British Columbia individual sport (vs team sport) participant membership fees. On the following page are two charts comparing these:
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique Current (2017) Provincial Membership Fees, National Average and Gymnastics BC Proposed Fees
Other Provincial Gymnastics Associations GBC proposed Increase over 5 years National BC Current Membership Fees Average Current GBC Yr GBC Yr GBC Yr GBC Yr GBC Yr Alberta Sask. Man. Ontario Quebec Current 1 2 3 4 5 Current Current Current Current Current $267 - $300 - $50 - $615 - $170 - Club Membership $300 $325 $350 $375 $400 $425 $580 $1,055 $800 $200 $1,242 $4,500 Casual $2.30 $2.50 $2.75 $3.00 $3.25 $3.50 $8.58 $7.00 $11.00 $14.00 Recreational $12.30 $12.50 $12.75 $13.00 $13.25 $13.50 $20.73 $20.00 $22.00 $21.50 $20.60 $28.00 InterClub $12.30 $20.00 $25.00 $30.00 $35.00 $40.00 $52.11 $20.00 $65.00 $117.25 $46.00 Developmental Athlete $77.30 $100.00 $125.00 $150.00 $175.00 $200.00 $76.01 $80.00 $39.50 $117.25 $66.00 Provincial Athlete $77.30 $100.00 $125.00 $150.00 $175.00 $200.00 $134.76 $160.00 $132.00 $60.00 $242.25 $137.00 National Athlete $77.30 $100.00 $125.00 $150.00 $175.00 $200.00 $192.09 $235.00 $275.00 $60.00 $342.25 $163.00 CIT $8.30 $10.00 $10.25 $10.50 $10.75 $11.00 $36.51 $39.00 $32.00 $23.50 $17.25 $99.00 Rec Coach $22.30 $25.00 $25.75 $26.50 $27.25 $28.00 $55.34 $80.00 $85.00 $28.50 $17.25 $99.00 Provincial Coach $22.30 $25.00 $25.75 $26.50 $27.25 $28.00 $75.59 $160.00 $110.00 $45.00 $17.25 $99.00 National Coach $22.30 $25.00 $25.75 $26.50 $27.25 $28.00 $75.59 $160.00 $110.00 $45.00 $17.25 $99.00 Judge $22.30 $25.00 $25.00 $25.00 $25.00 $25.00 $44.51 $85.00 $30.00 $17.25 $68.00
Note: ‐ We have not included the Atlantic Provinces or Yukon and Northwest Territories. We acknowledge that had we included these provinces it would likely decrease the National Average amounts. However, it is felt the Alberta, Saskatchewan, Manitoba, Ontario and Quebec are the most similar provincial organizations in terms of size, scoped an program delivery. ‐ To reach the National Average Club Membership fee that is more balanced, the lowest and highest fees have been removed.
Current (2017) Membership Fees of BC Based Individual Sports
Badminton BC Athletics Swim BC Cycling BC Synchro BC BC Alpine Tennis BC BC Athletes - Competitive $52.50 - $94.50 $88 - $196 $55 - $160 $100 - $130 $76 - $340 $28 - $48 $35 Athletes - Recreational $15.75 - $21 $32 - $44 $30 $20 - $106 $5 Coaches $68 $25 - $50 $20 Officials $14 $20 - $45
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique How are membership fees currently used?
Revenue Expense % of Membership Fees
Membership Fees $1,214,276
Gymnastics Canada Fees $425,541 35.0%
Insurance Fees $179,443 14.8%
Programs & Operations $609,292 50.2%
Where does all of Gymnastics BC's funding come from?
Revenue % of Revenue
Membership Fees $1,214,276 53.2%
Grants (Gaming & Other Gov't) $422,461 18.5%
Technical Program Activity $237,541 10.4%
Self‐Generated (equipment, resource sales, etc) $305,825 13.4%
Event Hosting $104,438 4.6%
Total $2,284,541
How does Gymnastics BC use the money that it currently receives?
Expense % of Revenue
Technical Program Activity $579,943 25.4%
Event Hosting $76,207 3.3%
Admin & Operations $366,661 16.0%
Member Services $98,214 4.3%
Human Resources $494,919 21.7%
Gymnastics Canada Fees $425,541 18.6%
Insurance Fees $179,443 7.9%
Total $2,220,928
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique How will the additional membership fee revenue be used?
The proposed membership fees will increase program funding above the current baseline amounts. The resulting fee increase revenues will be allocated as follows:
60% Directly to WAG, MAG & TG programs
22.5% Coaching Education
5% Gymnastics for All
12.5% Member services and operations
For the past number of years, we have heard clearly and consistently that our technical programs require additional funding in order to fulfill their goals. While it is our intention that the technical committees will have oversight to allocate the funding that is made available to them, we have heard the following items as consistent areas of priority:
WAG, MAG, TG (60%)
Training camps Athlete support Team BC Retreats / planning o A decentralized model of discipline specific retreats that provide more targeted education and training is working very well with TG and GFA and seems to be preferred as opposed to a congress style setting and is resulting in greater participation and member benefit. MAG & WAG currently conduct annual planning retreats and we anticipate that they will move towards including an education component to their retreats. o However, this model currently requires twice the amount of investment compared to congress
Coaching (22.5%)
We are currently working to develop a recreational instructor training program that will address the critical coaching shortage. o We have been working with Gymnastics Canada to develop solutions, but the process is not moving quickly enough to address the current critical coaching shortage in BC o This may be a made in BC program or a program in partnership with other provinces. These conversations, and work in this area has already begun and is in the initiation phases . A new recreational instructor program will require investment in order to activate . Providing an additional coaching pathway that can be less costly and less time consuming is a very high priority for the association Training more Learning Facilitators at all levels of certification Professional development and enhanced training o ie; Special needs, vulnerable populations, adult programming, circus arts, parkour gymnastics and other initiatives to help coaches continue to advance their skills
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique Gymnastics for All (5%)
New program development, ie. Parkour Gymnastics, Circus Arts, other new initiatives that will be identified in coming years Promotion of a strong Interclub program CanGym revitalization Recreational program outreach, ie. an updated Kids CanMove o Community Centers o Daycare o Adult Gymnastics o Senior programming Greater investment in retreats with more education opportunities o A decentralized model of discipline specific retreats that provide more targeted education and training seems to be preferred as opposed to a congress style setting; this is resulting in greater participation and member benefit o However, this model currently requires twice the amount of investment compared to congress Canadian & World Gymnaestrada support (Team BC concept)
Member Services / Operations (12.5%)
Insurance is expected to increase in the next 2 to 5 years Office lease is set for renewal in 2019 and we anticipate a rate increase Staff compensation o We must remain competitive in order retain and attract staff o We don't anticipate adding more staff Resource support and development o Operational templates (ie by‐laws, agreements, policies, etc) . In the last 18‐months, we have engaged expert 3rd party professionals to update our bylaws and all association policies, allowing us to complete this important work, quickly, professionally and based on industry best‐practices. A customb clu bylaw template is already available for clubs to use and policy templates will be available shortly. Music Licensing (“Re:Sound”) ‐ it's expected that GBC will likely begin paying the annual fee on behalf of all clubs (same as SOCAN), through the increased club membership fee Communications Member education initiatives o Administrative and board professional development o Conflict and dispute resolution
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique What alternative sources of revenue has Gymnastics BC pursued?
We continue to seek increased government financial support, however the amateur sport sector as a whole has been seeing a steady decline in government funding in recent years The sponsorship market for not‐for‐profit amateur sport organizations such as ours is very cold. As an organization, we do not have the ability to market sponsor products directly to the individual member, which is a key factor when sponsors consider partnerships. o Large international events can be good sponsorship properties, but they require significant financial and resource commitments that can have adverse effects on member service o In order attract sponsorship dollars for the properties that Gymnastics BC currently has, it will require substantial investment (both HR and financial) with no guarantee of revenue generation Opportunities to solicit non‐governmental grants do exist, however financially impactful grants tend to require significant resources with limited success o Engaging a grant‐writer is possible, but tends to be expensive and still requires substantial staff support and financial resources, with no guarantee of success Business development opportunities such as merchandising or other non‐traditional revenue generation initiatives have not been explored in‐depth as they tend to require significant up‐front expense and risk
What is the back‐up plan if the membership fee increase is not approved?
The association is currently financially stable and membership numbers are increasing each year
If external factors remain consistent (rent doesn't increase significantly, insurance stays stable, GCG fees stay stable or remain fully paid by the membership), Gymnastics BC will be able to maintain status quo funding support. o However, there will be no capacity to increase program funding o The growth that each program has identified as being required will either not occur, or will occur at a much slower pace o Enhancements to member services will be put on hold or will be implemented at a much slower pace
If external factors cause increased expense pressure, we will need to look at cost cutting measures o A review of core programs would need to be conducted in order to determine if (which) programs can be reduced or eliminated o Program funding will likely decrease o HR and office operations are currently very lean, however we would need to consider reductions o We would need to consider alterations to our insurance program, including possible benefit reductions and/or seeking a new carrier, both of which carry substantial risk
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique How much funding will Gymnastics BC collect each year and how much will each program receive per year?
Over the course of the 5‐year plan, an estimated additional $71,363 will be available in 2018; $144,658 in 2019; $217,953 in 2020; $291,248 in 2021; $364,543 in 2022.
Over the span of the full 5‐year plan, a total of $1,089,763 will be collected in additional membership fees.
Additional program funding per year 2018 2019 2020 2021 2022 5-year Total WAG $19,749 $41,499 $63,249 $84,999 $106,749 $316,245 MAG $3,541 $7,441 $11,341 $15,241 $19,141 $56,706 TG $3,746 $7,871 $11,996 $16,121 $20,246 $59,978 GFA $15,742 $30,354 $44,966 $59,579 $74,191 $224,831 Coaching $17,215 $33,243 $49,271 $65,299 $81,327 $246,356 Member Services $11,370 $24,250 $37,129 $50,009 $62,888 $185,647 Total $71,363 $144,658 $217,953 $291,248 $364,543 $1,089,763
If the membership fee increase is passed, for how long will GBC’s financial needs be met? Has consideration been given to what happens after 2022?
Based on current trends and estimates, the 5‐year projection is anticipated to be sufficient In the lead up to 2022 and beyond, we will continue to monitor financial performance and external financial factors
#268 - 828 West 8th Ave • Vancouver, BC V5Z 1E2 • P 604-333-3496 • [email protected] • www.gymbc.org
A member of Gymnastics Canada Gymnastique Strategic Plan 2015 - 2019 Status Report October 2017
Strategic Priority Outcome Activity Update Insurance coverage is in place for all gymnastics related activities that are sanctioned by Gymnastics BC
Clubs wishing to conduct other (non-gymnastics related) activities that are not addressed in the Safety First Manual must consult with GBC staff
Comprehensive coverage for all Identify gaps in insurance It has been identified that one of the most common challenges gymnastics related activities coverage for activities that are for clubs is determining 'what is covered'. In order to ensure Insurance currently being offered or which insurance coverage, clubs must be able to answer a simple clubs would like to offer Provide insurance question posed by our insurance provider: "Has the coach programs that work for delivering the program successfully completed training or members certification that is sanctioned by Gymnastics BC that prepares them to deliver the activity?" If yes, and if the club has direct control over the activity then the activity is covered, if no, and guidance is not provided in the Safety First Manual then you must contact Gymnastics BC
Page 1 of 9 Strategic Priority Outcome Activity Update
Gymnastics BC sanctions gymnastics related activities that are Determine which activities GBC under the direct control of full member clubs, and delivered by will 'sanction' as gymnastics the club's coaches who have successfully completed training or related certification that is sanctioned by Gymnastics BC and that prepares them to deliver the activity
The key consideration in insurance coverage extending to an activity is that there must be a training or certification program Comprehensive coverage for all Work with the insurance in place that is sanctioned by Gymnastics BC in order for the gymnastics related activities provider to implement insurance carrier to consider extending coverage appropriate insurance policy adjustments to accommodate all Our insurer has recently extended coverage to include Parkour gymnastics related activities Insurance activities delivered by World Freerunning Parkour Federation (WFPF) certified coaches Provide insurance Work with the insurance programs that work for provider to make 'user pay' SBC Insurance regularly writes additional optional insurance members optional insurance policies policies for non-gymnastics related activities for GBC Full available for non-gymnastics Member Clubs at rates that are not available to non-members related activities Review the current rules and The current Safety First Manual has undergone a significant policies review and areas of confusion have been identified
An updated, easier to navigte and understand Member Services Simple and easy to understand and Handbook that combines the current Registration Handbook Revise safety first manual manage and Safety First Manual is in a final draft stage and is scheduled to be released in early 2018 Create a how-to guide for filing 'Filing a Claim with SBC' section available on gymbc.org an insurance claim
Page 2 of 9 Strategic Priority Outcome Activity Update Database development is progressing at a much slower pace Develop a new database with than anticipated as an 'off the shelf' product that satisfies our useful and easy to use data entry needs is not currently available and reporting functionality
Clubs are no longer required to enter data into the GBC database (ivrnet) Membership Simplify member reporting, tracking Simplified reporting using a spreadsheet template is being used Streamline the and accounting membership and Simplify the membership All clubs receive a summary of registered members registration process reporting process Member invoicing is no longer managed through ivrnet
All invoicing is centralized in the GBC accounting program
Regular statements of account are sent to clubs Review the current membership structure for relevance and Post AGM 2017 appropriateness Equitable and easy to understand membership fees Develop alternate membership structure concepts for Post AGM 2017 consideration (if determined necessary)
Page 3 of 9 Strategic Priority Outcome Activity Update
Registration by anniversary date would be very difficult for clubs to administer as there is not a centralized membership database through which all clubs manage their members
A review of the issue has highlighted that much of the concern Create a system for registration seems to stem from summer participants who are required to Annual membership by registration year beginning the day of purchase a full-year membership when they will only be active date Membership registeration with GBC in programs for a few months
Streamline the Possible solutions may include a summer only recreational membership and membership or changing the membership year to run July 1 registration process through June 30. Other possible solutions will be identified for consideration. Target for resolution is AGM 2018
In collaboration with GCG, changes have been implemented, Simplify the existing system for Implement efficiences that are however they are not effectively addressing the concerns of BC coaches and judges within our control clubs
Education Implement clinics and 'upskilling' GFA / Rec Retreat is ongoing and growing in scope, popularity opportunities for GFA coaches and success Champion education and certification initiatives Create BC specific coach training / We have been working with Gymnastics Canada to develop supporting building a certification programs that address solutions to this issue, but the process is not moving quickly strong foundation enough to address the current critical coaching shortage in BC existing gaps Implement a BC fix for Gymnastics Foundations We are currently working to develop a recreational instructor training program that will address the critical coaching shortage. Work in this area is ongoing.
Page 4 of 9 Strategic Priority Outcome Activity Update Parkour and Circus Arts have been identified as the first two priority areas
Develop and write courses and Parkour coach certification is now available thorugh Gymnastics Create innovative BC education workshops in non-traditional BC. Clubs with WFPF certified coaches are now permitted to programs forms of gymnastics ie circus and deliver parkour activities within the scope of the coach's parkour training
Circus Arts certification is currently in development with a pilot / curriculum review anticipated in early 2018
Make sure there are adequate 21 active Foundations LF's are now available throughout the numbers of Learning Facilitators province with at least one in Zones 1, 2, 3, 4, 5 and 6) Education and Evaluators located throughout BC to be able to 8 certified Competition Level 1 LF's, with at least one in 5 of 8 Champion education and efficiently and economically run zones certification initiatives Remove geography as a barrier to courses and have coaches supporting building a education and certification evaluated LF and Coach Evaluator training is ongoing strong foundation Continue to provide courses in outlying zones on a subsidized Coaching courses are being successfully delivered in all Zones basis if necessary 5 webinars have been developed in partnership with Vantage Point and are posted at gymbc.org
There has been limited participation in live webinars Arm clubs with a roadmap for Implement a club administrator, success: best practices, risk Overall club member participation in club education has been owner and board education management, first-aid, governance, too low to allow for fiscally responsible continuation of the program business operations etc program
A member services survey was distributed in May 2017 and the results will aid in identifying opportunities that may be more widely embraced. This work is ongoing.
Page 5 of 9 Strategic Priority Outcome Activity Update
Four Speed Networking calls were hosted between June 2015 and July 2016 - the greatest number of attendees was 4. These opportunities were discontinued due to lack of participation Communication
Host regularly scheduled A member round-table was scheduled in advance of the 2016 Provide access to Host quarterly calls for clubs to opportunities for feedback and AGM - it was cancelled due to low enrollment (2 registered information through network with eachother engagement participants) communication strategies that meet the needs of We are currently reviewing how to host these opportunities in a member clubs way that provides meaningful collaboration and engagement and maximizes participation Implement and communicate a Secure event hosts 2-years in BC Champs and Gymnaestrada RFP's are now distributed 2- comprehensive public multi-year advance to allow for sufficient years in advance calendar communication lead-time Website revisions are ongoing and a significant make-over is planned to begin in Winter 2018
Communications and program Regular communications, including e-newsletters, the gymbc.org Provide timely and meaningful staff to refine program website and social media channels highlight upcoming events information and increase the lead information on gymbc.org and in and activities with as much advance notice as possible time on communication to members regular communications The communication needs of each program area are being uniquely addressed through targeted group emails in collaboration with technical staff
Weekly e-newsletters ("GBC Weekly") as well as social media Communicate what we know when Distribute all information to clubs channels and gymbc.org share important info from GBC, our we know it in a timely manner clubs and partner organizations
Page 6 of 9 Strategic Priority Outcome Activity Update
"What we Do" document distributed at AGM 2016 and is Communication Develop a what we do and who available on gymbc.org Clearly communicate what Provide access to we are document for distibution Gymnastics BC does information through and inclusion on gymbc.org On our website (gymbc.org) our staff directory on has been communication strategies udpated to include each staff member's areas of responsibility that meet the needs of member clubs Promotion of gymnastics as a foundation sport to the gymnastics Promotion community and advocacy to partners and 3rd party organizations is regular and ongoing Create a long-term strategy that positively Promotional initiatives targeting the general public are on-hold influences the public's until the provincial coaching shortage has been adequately perception of gymnastics addressed
Page 7 of 9 Strategic Priority Outcome Activity Update
Proactively involve club members to Host quarterly (at minimum) 4 Speed Networking calls were hosted between June 2015 and share their insight, experiences and networking opportunities that are July 2016 - the greatest number of attendees was 4. These Transparency concerns accessible by all clubs opportunities were discontinued due to lack of participation
Provide transparency and "What we Do" document distributed at AGM 2016 and is clarity around the GBC available on gymbc.org structure and function Staff directory has been udpated on gymbc.org to include each staff member's areas of responsibility
Define and articulate the role Board job descriptions have been updated and function of all board and staff members as well as Committee Terms of Reference have been updated committees Clubs clearly understand the role and function of board, staff and Policies, job descriptions and committee Terms of Reference committees have been consolidated, updated based on current organizational operations and industry best-practices and are currently being combined into an interactive and easy to navigate document for distribution in November 2017 A bylaw revision was completed in November 2016 Ensure that all association policies are current, based on In order to ensure consistency with the new bylaws, and to industry best-practices and are make all policies easier to navigate and understand, an overall clear and easy to understand policy update has been completed. The updated policy manual will be distributed in November 2017
Re-examine the board and zone A comprehensive Technical Committee structure review was composition and structure to ensure Review the current committee undertaken and the findings document was circulated in May of meaningful representation function and structure 2016 and again at AGM 2016
Page 8 of 9 Strategic Priority Outcome Activity Update
A comprehensive Technical Committee policy review was initiated Review the current committee function and structure Committee Terms of Reference have been reviewed and updated
Transparency Following the Technical Committee structure review, it was Re-examine the board and zone determined that the committee structures do not require Provide transparency and composition and structure to ensure Begin the process of modifying updating. However, clarity and transparency around roles, clarity around the GBC meaningful representation committee structures as resonsibilities and accountability is required. These are now structure and function necessary defined in new technical committee operations manuals (formerly P&P Manuals), that are to be distributed in November 2017
The Quad plan that has been presented and discussed at technical retreats is in place, active and being implemented by all technical coordinators and this work is ongoing Increase the number HP athletes on Implement a 4-year Canada GCG lists games plan Regular inter-committee staff planning meetings are held
Programming All committee staff members are working collaboratively
Continue to provide Develop an optimal GBC calendar of Updated calendar to include a 2 BC Champs and Gymnaestrada RFP's are now distribibuted 2- resources and events year plan years in advance programming to ensure sucess and excellence at Each discipline hosted a 2016 and 2017 retreat and all were every level within each highly successful program discipline Develop a common direction for each Organize one retreat / year per discipline discipline Annual retreats will continue and are expected to evolve to include educational opportunities. Work in this area is ongoing
Increase the number of schools that KCM is currently under review and new program activation is are serviced by the Kids CanMove on-hold Program
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2015-16 Technical Committee Review Purpose To review the current structures and models of the Gymnastics BC Technical Committees in order to: • Communicate the technical committee roles and functions to the Board of Directors so they may have a better understanding of how our Technical Committees work and the value they bring to the structure and program delivery of Gymnastics BC • Clarify the roles of staff, committee chairs and members within the committee • Communicate to Gymnastics BC members the structure and function of the Technical Committees • Allow the committees to have the opportunity to share ideas and best practices with each other in a group setting timeline October 3, 2015: Gymnastics BC Technical Committee Chairs, Technical Staff, GBC CEO, and working group members met to review the current technical models. The meeting involved a process of: • Comparing activities both similar and dissimilar within the committees • Reviewing best practices of each of the technical bodies • Reviewing the lines of authority within each committee • Identifying the communication vehicles and mechanisms that each committee utilizes
November 7, 2015: The information gathered at the October meeting was compiled and reviewed by members of the working group, the CEO, the GBC Technical Director, members of the technical staff and two members of the Board of Directors
February 2016: A draft of this report was circulated to the CEO, Technical Director, working group members, and those who attended the 2 meetings, for their final feedback
February 19, 2016: The review is presented to the Board of Directors at a regular meeting of the board and feedback noted
Auugust, 2016: Final document is produced findings: technical committee review
•Gymnastics BC has 4 Technical Committees: Gymnastics for All, Men’s Artistic Gymnastics, Trampoline Gymnastics & Women’s Artistic Gymnastics technical •Each committee has a corresponding member of staff at Gymnastics BC who supports committees and advises on the work of the chair & committee •There is also a Technical Director who oversees technical matters & program delivery on behalf of all disciplines and members (members are: participants, coaches, judges, volunteers, administrators and clubs)
•The Technical Committee Members are elected by vote at their respective technical How assembly, held annually elected •The Chair holds a 2-year term •The elected committee members hold 1 year terms •Each member club has 1 vote at the WAG and TG assemblies •Each member person has 1 vote at the MTC and GFA assemblies
•Govern and provide the rules and regulations of their discipline •Collaborate, communicate & advise staff on the program plan COMMITTEE •Provide opportunities for member input PURPOSE •Evaluate and revise program plan as indicated
•The Terms of Reference for the work of Technical Committees has been harmonized across committees. They describe the discipline committee purpose, committee member roles and clarify the governance of each committee terms of reference •Job descriptions and committee member responsibilities are inconsistent between committees and require revision
•The Chairs of the Technical Committees report to the Board of Directors on the activities of their committee reporting •The committee members report to their discipline chair and their committee at meetings structure •The technical staff report to the Technical Director of Gymnastics BC •The Technical Director reports to the CEO of Gymnastics BC
•Staff and Technical Committee bring forward items/decisions for discussion re: program, rules, etc. to the assembly •The Assembly provides input & feedback to the committee & staff. Input is taken under decision making advisement or voted on at the assembly pathway •The committee may make revisions based on feedback, and finalize items/decisions •The staff implement the item/decision & communicate to members •The committee and staff evaluate the item/decision and decide on revisions which may go to the next assembly •The Chair of each committee sits as a regular member of the Board of Directors for Gymnastics BC role of the •MAG, TG & GFA Chairs lead committee meetings technical chair •WAG committee meetings are led by staff •All committee chairs co-lead their respective technical assembly •The chair leads the purpose of the committee and assigns work to committee members as needed
•Staff perform secretary duties for the committees and are responsible for minute taking and distri- bution role of the •Collaborate, advise & communicate with Committee on the Program Plan, then carry out the plan technical staff •Responsible for funding models & accountability for budgets •Liaise with Gymnastics Canada and other agencies •Some GBC staff are also GCG committee members •Communicate GBC Committee technical info to members (i.e the program plan, rules, guidelines, calendar, events etc.)
•Comprised of the Technical Staff and chaired by the GBC Technical Director joint technical •Provides unified services to the High Performance Programs committee •Collaborates with the GBC Sport Science (IPS) coordinator •May sometimes confer on topics as requested by the Board of Directors findings: Other technical areas
Falling under the delivery of the technical committees are several areas of delivery important to program success and member satisfaction, including: Judging Education and Events. Coaching Education operates in parallel with all technical committees; a stronger linkage to the technical committees is necessary.
•The National Coaching Certification Program (NCCP) is staff driven by the Coaching Education Manager coaching education •The Manager utilizes the input and advice of a small working group (adhoc committee) nccp •A Foundations Program is delivered for coaches in any or all disciplines •Discipline specific NCCP courses are offered for Gymnastics Foundations through Competition Development level coaches •The content of these courses is determined by Gymnastics Canada •Delivery of these courses is the responsibility of Gymnastics BC
•In addition to the National Coaching Certification Program (NCCP) each discipline coaching education provides coaching education opportunities to enhance and improve coaching skills and education (i.e. mentorship, Congress sessions, IPS services, coach exchanges, athlete additional camps) •The committees and staff advise on the content, revision and evaluation of these pro- grams. The staff carry out the delivery aspects •The staff communicate these opportunities to members via several GBC vehicles •Judging development for each discipline is driven by staff and committee representatives judging •GBC provides judging criteria and systems for entry and provincial level judges •Gymnastics Canada provides judging criteria and systems for higher level judges •Gymnastics BC staff communicate judging information to members •Each committee has a different approach to judging program delivery •The WTC has a Judging sub-committee. •Other disciplines have judging representatives on their committees, GFA does not have a judging representative on their committee •MTC have sub-committees as needed best practices, new initiatives & challenges
•Trampoline Gymnastics holds an annual retreat to discuss all aspects of program deliv- ery and set calendars. Retreats are open to all members of the trampoline community and best practices allow for up to 30 participants. Registration is first come first served •Member advice surveys have been conducted in the past and are worth repeating •Committees have 4 to 8 meetings per year •Competitive programs offer 2 to 6 camps per year •Competitive Programs offer 2 to 4 competitions per year under the supervision of staff ( i.e. trials, BC Games, BC Champs, etc.) •GBC offers the Technical Congress, combining topics and offerings for all technical
•Joint Technical and all committees are working together to create a Quadrennial Calendar and Plan new initiatives •The Quad Plan will drive activities and monitoring of the programs and activities •All disciplines to deliver an annual retreat as of the 15/16 season •Performance and funding to be built into the Quad model •Coaching development and identification of next generation coaches to be included in the plan
•New member recruitment is difficult for some committees challenges •Job descriptions and committee member responsibilities are inconsistent between com- mittees and require work and revision •A mechanism to evaluate and address committee member performance is required •There needs to be committee member job descriptions, expectations of their role, and a mechanism to evaluate and address committee member performance •Participation and member engagement is inconsistent within some committees. Some committee members are inactive, apathetic or overly political