CONTENTS
1. Introduction 4 1. Semester Rules & Regulations 6 2. Fee & Financial Support 14 3. IT Support 17 4. Central Library 24 5. Campus Life 26 z Student Service Center 27 z International Students Cell 28 z Clubs & Societies 29 z Career Services and Corporate 30 Linkages (CSCl) z Innovation & Incubation Center (IIC) 31 z Hostel/Residence Facility 32 z Transport Facility 34 z Sports & Gym Facility 36 z Cafeteria & Food Street 37 z University Newsletter/Spectacle 38 6. Precautionary Measures For Covid-19 40 7. Disciplinary Rules 42
3 WELCOME TO THE UNIVERSITY OF LAHORE
We welcome you all to the fastest growing private sector multi- The University offers a place for all who have the desire to learn discipline chartered university of Pakistan. The University of the most contemporary programs available in Pakistan. The Lahore was established in 1999 and received its charter in 2002. University holds a high international ranking with the largest Since then, it has become the largest private sector student international student body from across 15 countries. community of Pakistan with more than 200 degree programs.
4 VISION The University of Lahore aspires to become a nationally and internationally recognized university that distinguishes itself as an imbedding center for outstanding ethical and moral values, quality teaching, learning outcomes, and richness of the student experience. The University envisions a transformative impact on society through its continual innovation in education, creativity, research, and entrepreneurship.
MISSION The University of Lahore represents excellence in teaching, research, scholarship, creativity, and engagement. Its mission is to produce professionals outfitted with highest standards in creativity, transfer and application of knowledge dissemination to address issues of our time. The university sculpts its graduates to become future leaders in their fields to inspire the next generation and to advance ideas that benefit the world.
STUDENT Handbook 5 SEMESTER RULES & REGULATIONS
6 1. STANDARDIZED SCHEME OF STUDIES FOR DEGREE PROGRAMS
1.1 Level 6 undergraduate structure, after completion of level 5 of national qualification framework
Total no. of credit hours (minimum) 124
Total no. of credit hours (maximum) 140
Semester duration Maximum of 16 weeks of teaching Minimum of 8 semesters (4 years/As per accreditation body**) Course duration Maximum time limit of 6 years, further extendable for one year with approval of Academic Council Summer session For deficiency/failure/repetition courses
Course load per semester for 15-18 credit hours regular full-time students
Minimum of 160 and maximum 180 credit hours for 5 years degree program
**Subject to meeting the requirements of respective accreditation councils
1.2 Level 7 MS/MPhil structure, after completion of level 6 of national qualification framework
30 (including a minimum of 24 hours of course work + 06 credit hours of thesis or the Total no. of credit hours candidates shall either need to complete 30 credit hours of course work)
Semester duration Minimum 16 weeks of teaching Minimum of ¾ semesters,(1.5/2 years for full time students and minimum of 8 semesters (4 years ) for part time student Maximum time limit of 3 years for full time student and maximum of 6 years for part time Course duration students, further extendable for one year with the approval of BASR These guidelines shall be the same for formal system, distance system and virtual system in respect to duration
Number of regular semesters 03/04
“” Summer session Only for deficiency/failure/repetition courses and research
Course load per semester for 09-12 credit hours regular full-time students
STUDENT Handbook 7 1.3 Ph.D structure, after successful completion of level 7 of national qualification framework
18 credit hours of course works + a 30 credit hours PhD dissertation which must be evaluated by Total no. of required at least two PhD experts from technologically/ academically advanced foreign countries in addition credit hours to local committee member)
Semester duration Minimum 16 weeks of teaching Course work duration One year – two semesters (minimum)
Minimum 3 years (including course work duration and research dissertation) Course duration Maximum 3-8 years (including course work duration and research dissertation)
Number of regular 02 semesters Summer session Only for deficiency courses and research Course load per semester for regular full-time 09-12 credit hours students
2. CREDIT HOURS FOR UNDERGRADUATE 3. COURSE LAYOUT FOR AND GRADUATE DEGREES UNDERGRADUATE STUDENTS (124-140 CREDIT HOURS) 2.1 A credit hour means teaching/earning a theory course for one hour each week throughout the semester. 3.1 All undergraduate degree programs shall be composed of 124-140 credit hours in which (124 represents the 2.2 One credit hour in laboratory or practical work/project minimum and 140 represents the maximum credit hours etc., would require lab contact of two to three hours per required to be completed). week throughout the semester. 3.2 Minimum of 160 credit hours for 5 year degree program 2.3 The credit hours are denoted by two digits within subject to meeting the requirements of the respective brackets with a hyphen/plus in between. The first digit Accreditation Council. represents the theory part while the second (right side) digit represents the practical. 3.3 In undergraduate programs, courses shall be classified as per approved curriculum of the batch For example: core/ 2.4 Thus 3(3+0)/3(3-0) means three credit hours of theory, foundation courses and elective courses (courses from while 4(3+1)/4(3-1) means a total of four credit hours, area of specialization/major study). of which three are of theory while one credit hour is for laboratory/studio work/field work/practical work 3.4 78-87 credit hours must be earned taking a sequence of etc., supervised and graded by the faculty; 4(1+3)/4(1- introductory, intermediate and advanced level courses 3) means a total of four credit hours, of which one is of prescribed for the major area of concentration that theory while three credit hours are for laboratory/studio means foundation and electives (courses of area of work/field work/practical work etc., specialization) and/or in line with the guidelines provided by the respective Accreditation Council.
8 For Social and Basic Sciences a. Semester starting date b. Holidays during the semester The courses for social and basic sciences disciplines shall consist of 60-65% of curriculum towards the discipline specific areas and/ c. Semester termination date or as prescribed by respective Accreditation Council. d. Mid-Term exam week For Engineering/Technology Programs e. Final-Term exam week f. Result notification date etc., While for the Engineering/technology program these shall consist of 65-70% of curriculum towards the discipline specific areas of 4.2 In case a University is closed due to unusual circumstances, concentration and/or as required by respective Accreditation then special makeup classes will be arranged converting Council. weekends or holidays to working days to cover the lapsed period of the students. All undergraduate programs shall have a required component of 8-9 courses of 22- 25 credits of General Education. 5. FALL/SPRING SEMESTER 3.5 An undergraduate degree program usually includes 5.1 There are two regular semesters (Fall, Spring) in an theory courses, community work/ thesis/research report/ academic year. Fall/Spring semesters spread over project/internship etc., 16-18 weeks (inclusive of Mid-Term and Final-Term 3.6 Theory: A theory course shall be of 03 to 04 credit hours examinations). as per requirement of discipline. 5.2 Summer Semester shall be of 8 – 10 weeks of concentrated Theory course of 03 credit hours is a class duration of study for completing remedial course work. either 3 classes of 1 hour per week or 2 classes of 1.5 5.3 The UOL departments are at liberty to enroll students for hours per week or 1 class of 3 hours per week. Fall/Spring semesters subject to fulfillment of admission Similarly, a practical (lab) work/field work etc., of 1 credit criteria, HEC guidelines and compliance to faculty- hour is a lab contact of 2-3 hours per week. student ratios.
Project: Every student should write a project report / 5.4 Foreign students may enroll for any semester or for any thesis / research report / project/ internship etc., of 3–6 single course and UOL shall issue transcript with letter credit hours in the final year. grades at the end of the semester. Admission Offer Letter of the foreign student shall be forwarded to HEC 3.7 Internship: Students are encouraged to do internship in for issuance of NOC as per procedure by International a relevant academic, research or business organization Students Cell. relating to the discipline chosen for specialization of maximum of 3 credit hours offered in any upper division 6. SUMMER SEMESTER semester as per requirements of discipline. 6.1 Summer semester shall be offered as an optional 4. ACADEMIC CALENDAR semester of 8–10 weeks duration. Students shall be offered courses to remove deficiencies. 4.1 Every Department publishes and displays on notice board the undergraduate and graduate catalogues including 6.2 UOL summer semester guidelines shall be followed in its schedule of whole academic year (including Fall and letter and true spirit. Spring semesters), admission requirements, academic 6.3 Moreover, a student who has either failed or has been programs offered etc., for the convenience of students stopped to take the examination due to shortage of class and faculty members. The calendar includes the following attendance or wishes to improve his/her grade is allowed information: to register in summer.
STUDENT Handbook 9 6.4 A student shall be offered courses to remove deficiencies 8.3 A graduate student (MS/MPhil) below ‘C+’ grade can and can enroll in up to a maximum of 09 credit hours repeat the course if s/he desires to improve the grade. during summer. The maximum number of courses are <3 that a student may repeat at the graduate level. Only the better grade 6.5 The contact hours per week during the Summer Semester shall be calculated in the CGPA. This rule does not apply are doubled to ensure that the course is completely taught to students on probation. in a summer session with half of the duration as compared to a regular (Fall/Spring) semester. 9. ATTENDANCE
7. COURSE ENROLLMENT 9.1 Attendance in classes is mandatory in a semester system.
7.1 Students are required to choose the courses they wish to 9.2 The University expects 100% attendance of a student enroll in, as per the approved curriculum of the program in each course. However, 25% waiver in attendance for the given batch, prior to the start of a semester. The may be given to accommodate the emergency students may make changes (add/drop) in the enrolled situations like health issues, accident, death of loved one courses within first 02 weeks of the semester using SIS/ etc. Therefore, the minimum attendance in a course is 75 SAP login provided by the University. No add/drop shall % to complete the requirements of a course”. be allowed after the second week of the semester. 9.3 Department shall display/notify students’ short 7.2 A student who wishes to add or drop a course, or change attendance on the notice board. a section of a course after enrollment must fill-in the prescribed application form and submit to the concerned 10. EXAMINATION admin department for proceeding further in the matter In each semester, students may be required to appear as per policy. 10.1 in quizzes, tests, midterm exams, final examinations, 7.3 Students may be allowed to withdraw from a course presentations (individual/group), group discussion, and prior to the start of Final-Term examinations preferably submit projects/assignments/lab reports etc. These during 4-6 week of the semester. In such a case, the assessment marks (to be determined by the teacher transcript shall record that the student enrolled in the concerned) shall have different weightage contributing course and then withdrew afterwards. As a result, grade towards the overall assessment in percent marks. The W (official withdrawal of course) shall be awarded to the weightage may be determined on the basis of following student which shall have no impact on the calculation of guidelines: the CGPA of the student. Mid term exam: 20 - 25% 8. REPEATING COURSES / Final term exam: 35 - 40% IMPROVEMENT OF CGPA Quiz/Asssignment/Presentation/Practical 35-45%
8.1 If a student gets ‘F’ grade, s/he shall be required to Note: "In case of a course with the composition of 4(3+1), repeat the course or its recommended alternate, if (03 credit hour theory and 01 credit hour practical) the any. However, “F” grade obtained earlier shall also be weightage for the practical may be considered 25%.” recorded on the transcript. 10.2 In the beginning of a semester, the student will be 8.2 Undergraduate students may be allowed to repeat a provided syllabus/course outline providing all necessary course in which s/he has obtained grade below “C”. Only information by the instructor for the successful the better grade shall be used in the calculation of CGPA. completion of the course and its requirements. . It should The students are allowed a maximum number (<6) of define attendance policy, grade distribution policy, courses to repeat in an eight semester degree program. assessment criteria, paper specification, examination This rule does not apply to students on probation. dates, schedule of material to be taught, assignment
10 policy, required and recommended reading materials with the below scale: and any other information important for the successful completion of the course and its requirements. Grades Grade Points A 4 There shall be no retake / supplementary / special 10.3 A- 3.75 examination in a semester system; if a student fails in B+ 3.50 a course, s/he is required to repeat it. An incomplete B 3.00 grade ‘I’ shall be awarded by the faculty only in exceptional cases beyond the control of a student such C+ 2.50 as serious accidents, family tragedy, serious health C 2.00 ailments, extension given in submission of term report/ D+ 1.50 project report etc., D 1.00 F 0 The following conditions shall apply to the ‘I’ grade: S/US Satisfactory/Unsatisfactory (where grade points are not z ‘I’ grade shall not be awarded in case student is anticipated applicable to fail the course. z ‘I’ grade shall remain valid only for one semester. I Incomplete z ‘I’ grades shall not enter into the calculation of the grade W Withdrawal point average. z If ‘I’ grade is not transformed within the stipulated period, 11.3 Conversion of annual system marks to GPA/CGPA shall it shall change to failing grade ‘F’. be done as per HEC guidelines.
11. GRADING POLICY 12. COMPUTATION OF SEMESTER GRADE POINT AVERAGE (GPA) AND 11.1 The UOL departments shall follow the Absolute Grading System in letter and true spirit. CUMULATIVE GRADE POINT AVERAGE (CGPA) GPA 11.2 The following grading system shall be followed for a given course: 12.1 A standard scale of 0.00 to 4.00 shall be used to indicate the performance of a student. Class Score Grade Semester Grade Point Average (GPA) 85% or above A <= 80% < 85% A- SGPA = Sum over all Courses in a Semester (Course Credit <= 75% < 80% B+ Hours * Grade Points Earned)/Total Credit Hours of the <= 70% < 75% B Semester
<= 65% < 70% C+ Cumulative Grade Point Average (CGPA) <= 60% < 65% C CGPA = Sum over all Courses Taken in all Semesters <= 55% < 60% D+ (Course Credit Hours * Grade Points Earned)/Total Credit <= 50% < 55% D Hours Taken in all Semesters Less than 50% F
The grading system shall convert into grade points consistent
STUDENT Handbook 11 13. CGPA REQUIRED FOR THE 16. UNFAIR MEANS CASES COMMITTEE COMPLETION OF UNDERGRADUATE 16.1 Any candidate found guilty of following matters, his/her AND GRADUATE DEGREE case shall be submitted to Unfair Means Cases Committee. For completion of the degree, the minimum qualifying 13.1 (i) Removes a leaf from his/her answer book, the answer CGPAs for BS (undergraduate/16 years) and MS/MPhil book shall be cancelled. Students are 2.00 and 2.50, respectively. (ii) Submits forged or fake documents in connection with the 14. TRANSFER OF CREDIT HOURS FOR examination. UNDERGRADUATES/ GRADUATES: (iii) Commits impersonation in the examination.
14.1 Credits are transferred on course to course basis i.e. (iv) Copies from any paper, book or notes. a person taking course A at University X is allowed to transfer his/her credits to University Y provided (v) Mutilates the Answer Book. that course A is equivalent to course B taught at the Y (vi) Possesses any kind of material, which may be helpful to University. his/her in the examination. No credit hour of a course shall be transferred if the grade 14.2 (vii) Does anything that is immoral or illegal in connection with is less than C for undergraduate and B for graduate. the examination and which may be helpful to him/her in 14.3 Only from the HEC recognized universities, the credit the examination. hours may be transferred to UOL. (viii) Refuses to obey the invigilation staff or refuses to follow the instructions issued by the University in connection 15. FREEZING OF SEMESTER with the examination.
15.1 If a student freezes a semester(s), s/he shall resume his/ (ix) Misbehaves or creates any kind of disturbance in or around her studies from the same stage where s/he left (froze). the examination center. No freezing during the semester shall be allowed. The maximum duration of the degree program shall remain (x) Uses abusive or obscene language on the answer script. the same. (xi) Possesses any kind of weapon in or around examination 15.2 If a student is not enrolled in any course in a semester, s/he center. shall not be considered a regular student of University in (xii) Possesses any kind of electronic device which may be that period. The student may then enroll in these courses helpful in the examination. in a subsequent semester; however, s/he shall have to meet pre-requisites of any course taken. In addition, not 16.2 His/her case may result in following penalties keeping in all courses are offered to students in each semester. view the nature and intensity of offence.
15.3 The maximum duration of freezing is two semesters (i) Cancellation of paper. and further failure to enroll will lead to de-registration (ii) Suspension from programme for one semester. of the student. Hardship cases can be facilitated for re- registration by the approval of competant authority only. (iv) Permanent expulsion from the University.
15.4 Freezing of first two semesters for BS and first semester (v) Any other for MS is not allowed. *Unfair Means Cases Committee shall decide whether the 15.5 Under special hardship circumstances freezing of first student shall have to appear in summer semester or in semester can be considered by the approval of competent regular semester for the cancelled paper. authority.
12 16.3 If a student is not satisfied by the decision of the Unfair 20. AWARDS AND DISTINCTIONS Means Cases Committee, s/ he can submit his/her appeal 20.1 Medals/Prizes/Rolls of Honor/Positions shall be within a week after the decision of the Committee to the awarded to the students passing their courses in the Appellate Committee. first attempt.
PROBATION POLICY 20.2 Positions would be given on the basis of CGPA. In case 17. two or more students are acquiring same CGPA only then 17.1 Probation is a status granted to the student whose the position would be decided on the basis of two digits after decimal/percentage among those students. academic performance falls below the minimum University standards (2.0 CGPA for under graduate programme and 20.3 The disciplines where number of students is less than 05, 2.5 CGPA for Master and Mphil programme). no position shall be awarded. Medal and roll of honor shall not be granted to candidates 17.2 UOL Probation Policy shall be followed in letter and true 20.4 who passed any course in 2nd attempt or more. spirit. 20.5 If the result of the candidate is not declared within the 18. PERMISSION OF WRITER FOR SPECIAL prescribed time of degree, then medal shall not be awarded. STUDENTS
18.1 A visually impaired student may be allowed to attempt the Mid/Final Examinations of the University on Computer/ any other means of facilitation.
18.2 In case a student is physically handicapped/visually impaired, s/he may apply to the HOD of the respective department (with medical certificate as proof of his/ her disability) for permission to engage a writer in tests/ examinations of the University two weeks before the start of tests/ examinations. S/he shall be allowed 45 minutes (maximum) extra time to solve the question paper.
18.3 The qualification of the person who acts as writer ofa handicapped student must be at least one step lower than that of the student. (e.g. for level 6 student, the writer should be at the most of level 5).
19. MATTERS RELATED TO DEGREE CONFERMENT 19.1 UOL conducts Convocation annually to award the degrees to the qualified students as per approved criteria of the convocation.
19.2 Urgent degree can be issued as per policy of University upon the request of student.
19.3 Duplicate Degree may be issued (with completion of all requirements) to a candidate in case the original degree is lost/damaged or in case of change in the name of candidate. The candidate has to apply to the Office of Student Affairs for the issuance of duplicate degree along with the relevant documentary proof as per UOL rules.
STUDENT Handbook 13 FEE & FINANCIAL SUPPORT
FINANCE SECTION The University has the practice of generating two vouchers for each semester in two equal installments.The deadline for installments are announced and displayed on notice boards and communicated via student logins. Failure to submit fee on time , will result in a fine of PKR 50/- per day being charged to student after due date. The new student is eligible for 100 % refund of tuition fee within 1st week of commencement of classes and 50 % tuition fee in 2nd week of commencement of classes. After that as per HEC rules, the student is not eligible for claim of any fee. (The registration fee is nonrefundable). The student can get his/her fee voucher from his/her SIS login and through correspondence from fee section on email id feerecovery@ uol.edu.pk. Due to unforeseen circumstances if the student wishes to have further installment, due date extension or any other fee related issues, the student is advised to visit fee related queries counter in Office of Student Affairs.
FEE CONCESSION & SCHOLARSHIPS The purpose of the financial assistance is to provide a helping hand to the students and the parents at the time of their financial crises. The University of Lahore has a dedicated financial aid team to evaluate the financial assistance cases .The team process the cases from need base to merit base scholarships for outstanding individuals. The applicant will be eligible for financial assistance by depositing half of the tuition fee and registration fee. The financial assistance forms are available in Financial Assistance section. The financial assistance will be applicable on tuition fee only .The University has the right to cancel financial aid in the following cases: z If student secures SGPA below 3. z Semester freeze. z Degree transfer. z Semester withdrawn. MPhil/MS and Phd students are not eligible for Financial Assistance.
14 B) Kinship Based Scholarship In order to reduce the financial burden and facilitate families with multiple members enrolled in the University, UOL also offers kinship-based scholarships: siblings (real and adopted) and spouses fall under the umbrella. Students are advised to apply in the first semester, however the applications can be extended till the second semester ona case to case basis. The minimum concession awarded under this scholarship vary between 10% to 25% based on the financial need of the student. In the case of two related students, only one will be considered for the scholarship. Similarly, if more than two kin are enrolled in the University, only two will be considered for the scholarship and the combined amount of financial aid will not exceed 30%. C) Disabled Student Policy The University offers fee concession to disabled student as per HEC rules and depending upon the nature of their disability. The applicant has to produce a disability certificate issued by district Government. D) Employee Kin policy The employee kin are also eligible for financial assistance. The procedure will be the same for all categories. E) Merit Based Scholarships The University also offers merit scholarships to brilliant students on the basis of their academic performance throughout their Main categories to apply for financial assistance are as follows: degree program. A) Need Based Scholarship This scholarship is offered to regular semesters (Fall & Winter) in all undergraduate programs, except for the medical undergraduate Need-based scholarships at the University of Lahore ensure that program. The top three performers in every batch of a degree no student’s financial circumstances keep them from pursuing (based on CGPA) will be selected for the scholarship and their education. The scholarships are available to all incoming/new applicants will only be considered once they have been enrolled admission students. The application forms for the scholarships are in the programs. available at the financial assistance section in Office of Student Affairs (OSA), and aspiring students must submit the form within This scholarship is awarded to the top three position holders in three days of payment of their first-semester fee. each batch of the degree and waives off up to 70% of the tuition fee for the top applicant, 50% for the second place, and 25% of The financial assistance committee awards scholarships based the fees for the third position respectively, in the subsequent on interviews of the applicants, and a thorough evaluation of semester. applications. The financial assistance committee ensures that every application is carefully analyzed, and the decision-making process is exhaustive and transparent.
STUDENT Handbook 15 a) Criteria for 1st Position: 2) Only students of same batch/semester who have earned I) In case of two students at same CGPA based on three same no of cr. hours and enrolled in same courses are decimal places at 1st position, the scholarship percentages considered for scholarship. 1st and 2nd level (i.e. 70%+50%) will be added together 3) Enrollment of minimum ten (10) students is necessary in and amount of scholarship to be shared equally amongst one batch/session to be eligible for consideration. achievers. 4) Students with repeated courses in any semester are not Exceptions for point I. eligible for this scholarship. z Maximum 25% scholarship will be given to student at 2nd 5) Students with F grades in any semesters are not eligible position. for this scholarship. z rd There is no 3 position in this scenario, 6) Students with W grade in any semesters are not eligible II) ln case of more than two students at same CGPA based for this scholarship. st on three decimal places at 1 position, the scholarship 7) If student Freezes his/her semester during his/her st nd rd percentages of 1 , 2 and 3 level (i.e. 70%+50%+25%) degree program the student will not be eligible for this will be added together and amount of scholarship to be scholarship. shared equally amongst achievers. 8) The scholarship percentage will be applied on tuition fee Exceptions for point II of subsequent semester only. z nd rd There is no 2 and 3 position in this scenario. 9) Campus transfer (UOL to UOL) students are eligible for b) Criteria for 2nd Position: this scholarship. I) In case of student at same CGPA based on three decimal 10) Students migrated from other universities are not eligible places at 2nd position, the scholarship percentages of 2nd for this scholarship. (i.e. Exemption) rd and 3 level (i.e.50%+25%) are added together and shared 11) Degree/Program transferred students are not eligible for equally amongst achievers. this scholarship. Exceptions for point I 12) This policy does not cover students of graduate (MS, z Maximum 25% scholarship will be given to students. Mphil) and post graduate degree programs. Exceptions for point II II) ln case of more than 2 students at same CGPA based on three decimal places at 2nd position, the scholarship percentages of 2nd and 3rd level (i.e. 50%+25%) are added together and will be shared equally amongst achievers. Exceptions for point II z There is no 3rd position in this scenario. c) Criteria for 3rd Position: In case of student at same CGPA based on three decimal places at 3rd position, the scholarship percentages of 3rd level (25%) will be shared equally amongst achievers. Following is the criteria for merit based scholarships: 1) This scholarship will be available in regular semesters i.e. “Fall” and “Spring” only.
16 IT SUPPORT
University of Lahore is providing following IT support services to facilitate students: z UOL Email z Learning Management Solution z Student Web portal
STUDENT Handbook 17 UOL EMAIL
After confirmation of admission the student receives an email id from UOL containing the details of logins on personal email id. Once the official email id is shared all necessary communication will be made through the official UOL email account.
Following is the procedure of how to login to your email id:
Go to “mail.google.com” from your web browser. And click on “Sign in” at the right top of the screen.
Step 1
Enter your official UOL email, which will be in one of the following schemes: [email protected] or [email protected] Click on “Next” button.
Step 2
Enter your initial password that is shared with you in your email.
Step 3
Now you need to agree with the user agreement of Google.
Step 4
18 Now you need to set your new password that you will use regularly to login to your email and your last password will be no longer valid for use.
Step 5
After entering your new password click on “Change Password”.
Step 6
UOL will communicate with students in future through this platform. Here is your official UOL email homepage.
Step 7
STUDENT Handbook 19 LEARNING MANAGEMENT SYSTEM-SLATE
Slate is the Online Learning Management System (LMS), which is used to complement face to-face class lectures, or deliver a course completely on-line. It runs as an interactive portal with a number of features and activities designed to engage learners and promote collaborative student-centered learning.
Getting started with “Slate logging in”:
Open your web browser and enter web address https://slate.uol.edu.pk
Step 1
Your official email id is your slate id. Please click on “Login with Google account” to proceed to your Slate account.
Step 2
Enter your official UOL email id and newly created password.
Step 3
20 A confirmation screen will be displayed. Click on the continue button and go to your official UOL email account.
Step 4
You will receive a confirmation email on your official UOL email account.
Step 5
Click on the verification link.
Step 6
By clicking on the verification link, you will be automatically directed to your Slate dash board main page.
Step 7
STUDENT Handbook 21 STUDENT WEB PORTAL
SAP University of Lahore provides student service portal SAP with following features: • Online course registration • Student attendance • Fee voucher generation and fee payment • Exam results • Student surveys • Student notice board
ACCESSING STUDENT PORTAL
Go to your web browser and enter the web address www.hub.uol. edu.pk and enter your registration number in the user field.
Enter the password. This will be the “onetime password” shared with you in your official email id and click on login button. You need to set your new password as soon as you login first time.
Step 1
System will ask you to set your new password for future login.
A new screen will appear that will ask for your current password where you will write your password shared in email. Then you will enter your new password which you will use for regular use in the future. After that you will enter the password again in repeat password field and click on “Change” button.
Step 2
Your new password is set now, you will use this new password to login to your HUB portal in the future. You will be able to access your student portal homepage.
Step 3
22 SIS PORTAL SIS Portal is currently used for the students of Faculty of Engineering, Faculty of Natural Sciences and Faculty of Pharmacy. This portal offers the same features as HUB portal does. Following is the process to logon to UOL SIS portal.
Go to your Browser and enter the web address sis.uol.edu.pk/sis
Enter your registration number in user name field and password in password Field. User account credential for UOL SIS portal is shared with you in your personal email address and click “OK” Button.
Step 1
Once you press the “OK” Button you will be directed to UOL SIS portal main pages.
Here you can access the wide range of features of student portal as listed in the given image.
Step 2
STUDENT Handbook 23 CENTRAL LIBRARY
The UOL central library has more than 50,000 books on all subjects, 11 online international databases, and has access to HEC digital library.
All the students are entitled to library membership. The students are required to fill a library membership form, attach a picture and copy of the University identity card, and submit it at the circulation desk in the library. The library membership forms are available from Library circulation desk as well as from the library website. Trained and highly qualified staff is available to guide the students. Students may satisfy their queries through telephone or e-mail at the following address:
Email id: [email protected] Ext: 5290
LIBRARY GENERAL RULES
1. Only registered library users can use the library. 2. Library membership is mandatory to avail library services. 3. Students are advised to keep their University cards with them while using the library. 4. The student can get maximum 02 books for 14 days. 5. A borrower who fails to return the library book/s or any material on due date, shall have to pay a fine of Rs.10/- per day per book. 6. In the case of book loss or defacement by a user, he/she will be charged a fine in addition to the market price of the book.
24 STUDENT Handbook 25 CAMPUS LIFE
26 STUDENT SERVICES CENTER The purpose of student services center is to facilitate students by all possible means under one roof. It receives applications from the students and processes with the academic & non-academic departments of the University for e.g. Registrar Office, Controller of Examination, Account and Finance Department, Transport Office, Library, etc. The student services center is located in Office of Student Affairs.
The student services center offers the following services in coordination with different offices ofUOL:
z Students’ clearances z Transcript issuance z Degree issuance z Detail marks certificate z Issuance of bonafide certificate z Result cards z Interim transcript z Semester freeze z Semester defreeze z Provisional certificate z No objection certificate z Verification of documents z Identity cards printing and issuance
STUDENT Handbook 27 INTERNATIONAL STUDENTS CELL
The International Students Cell is dedicated to look after the of admission in the University of Lahore can also approach us international relations and accreditations worldwide and also via email; manage the applications for study vacancies of the International students, process their admission, HEC NOC, visa processing [email protected] & as well as settling the International students into the cultural [email protected] diversity of the University of Lahore. Ext: 5201 The University is proud to have over 15 nationalities currently Every year the University organizes International student’s culture studying in different departments. They include students from day and meet ups for the students of different nationalities to Palestine, Sudan, Yemen, Turkey, Syria, Somalia, Afghanistan, represent their culture and traditions. Nepal, Oman, Kingdom of Saudi Arabia, South Korea, Jordan, UAE, India, Uganda amongst others. Foreign National desirous
28 CLUBS & SOCIETIES
Clubs and Societies play a vital role in campus life, allowing The Office of Clubs & Societies monitors and manages the people with similar interests to get together, and giving them a different events of existing 45 + societies. For further details of chance to be creative along with their academic life. Clubs and different registered Clubs & Societies. Societies play an integral role in development of student and preparing them for the life beyond their degree. http://societies.uol.edu.pk/clubs Event Calendar Clubs & Societies Office is incubated at Office of Student Affairs to streamline the activities for club & societies in the University. http://societies.uol.edu.pk/events
The Hierarchy of any club or society is as below: The students are offered free membership in fresher week by different clubs and societies. They can register themselves by z President: who leads the entity. submitting membership form. z General secretary: who assists convener for the execution of general duties. z Treasurer: who makes realistic annual budget. z General members.
STUDENT Handbook 29 CAREER SERVICES AND CORPORATE LINKAGES (CSCL)
Career Services and Corporate Linkages (CSCL) at University of • Identifying relevant job/internship opportunities and Lahore (UOL) is providing the best services to its students by collecting CVs from the graduates. grooming them to develop a career-oriented vision of their goals • Disseminating the CVs for the relevant job opportunities. and objectives before they enter their field of specialization. Developing and upholding professional associations within the Alumni Relations corporate world is one of the major responsibilities of CSCL. CSCL department considers alumni as one of the most important pillars of the University of Lahore. However, to build and maintain The core activities of CSCL are: alumni relations, the following activities are carried out:
Student career counselling/Training and • Connecting with Alumni through social media, direct and Development indirect links. • Inviting them to conduct guest speaker sessions as well as The CSCL department conducts training and development for alumni meet up sessions. sessions, which include soft skills training, mock interviews, CV • Conducting alumni dinners annually. building, and professional/personal grooming of students of • Collecting Alumni data https://dev.uol.edu.pk/ UOL. Job and Internship placements For further details, kindly visit: The department of CSCL works for job placements of students in https://uol.edu.pk/services/career-services the corporate world by following channels. Ext : 4976 • Inviting companies to visit campus to conduct interviews and recruitment drives.
30 INNOVATION & INCUBATION CENTER
Innovation & Incubation Center – IIC is an innovation hub Incubation Program: IIC Incubation program is 5-Month where we help students of University of Lahore to build their extensive training program where we train infant/early-stage startups and new ventures through access to the resources they startups to become a startup rising star. During 5-Month need, all under one roof. In addition to a co-working space, IIC incubation program IIC provides access to Rs. 1.5M funding, provides UoL Students with access to expert advisors, mentors, training, mentorship, network to VCs/investors, industrial trips, administrative support, office equipment, training, and/or & state-of-the-art co-working space. potential investors. Accelerator Program: IIC Accelerator Program is 2.5-Month Innovation & Incubation Center – IIC provides opportunity training program for incubation graduated or established to University of Lahore students to learn innovation & startups where they can accelerate their startups from seed entrepreneurship through three training programs: stage to series A funding stage. During this 2.5-Month extensive training program, IIC provides access to global mentors/experts, Pre-Incubation Program: IIC Pre-Incubation program is a 3-Week substantial amount of funding, & curriculum supported by Global training where students of University of Lahore are trained by experts. industry professionals to build entrepreneurial foundation, find a problem & a profitable solution, and learn Leadership & Team work. For further information, please contact: Email Id: [email protected] Ext: 5320
STUDENT Handbook 31 HOSTEL/RESIDENCE FACILITY
The University provides hostel facility to female students and faculty members on sharing basis. The residents are provided accommodation, mess and high speed Internet. The hostels have gym, swimming pool, round the clock security and surveillance cameras.
We accommodate housing requests of female students & faculty members subject to fulfillment of hostel requirements, space availability and the same is served on first come first serve basis. The details of hall of residence are : z Fatima Hall z Razia Hall z Kalsoom Hall z University Villas
For further details, please contact: Ext: 2325, 2326, 2327
32 HOSTEL RULES & REGULATIONS
1. Only enrolled students studying at UOL and faculty 9. Hostel dues and registration fee is non-refundable. members will be eligible to apply for allocation in hostel 10. All hostel occupants will be liable to pay damages caused rooms. by them to the property of University hostel. 2. Upon admission in the University and on willingness 11. All occupants will be required to mark attendance on daily to take a hostel room, student will fill out the requisite basis at such time and in such sessions as notified and application form for room reservation. decided by management from time to time. 3. De-allocation application should be submitted one month prior 12. On subsequent reallocation of hostel room, a reactivation notice. fee will have to be charged. 4. Room rent will be charged on monthly basis. 13. Students fee bill are available on their SIS login. In case of 5. Prior to allocation of room, it will be ensured that student any issues the student may contact account office. has paid due tuition fee to the University and evidence 14. Student availing air conditioning facility will be charged of such payment is sourced and attached to application with such applicable rate of electricity with the unit form. consumed as notified by the finance section on monthly 6. Room allocation will be made to the applicant/student basis. and relevant dues such as registration fee and room rent 15. Student will be responsible to take care of their valuables/ will be charged on auto basis by the system and same will belongings. In case of theft, management will not be be required to be deposited by due date notified on the responsible. voucher. 16. On breach of rules and regulations fine will be charged to 7. No allocation of room will be processed unless all the the students. desired information is provided by the applicant in full 17. To ensure safety and security of the students, hostel including family, guardian and visitor’s information, management issues an entry and exit pass which has their CNIC numbers, contact details and numbers and three copies; a copy which remains in the warden’s office, emergency contact. a copy which the students leaves at the security office and 8. Billing of room charges will be made monthly in advance a copy which she hands in to security office upon return and all boarders will be billed by 10th of the relevant to the University at the stated time. (Late comers will be month. Failure to clear dues by due date will results in a fined) fine of PKR 50/- per day.
STUDENT Handbook 33 TRANSPORT FACILITY
University of Lahore provides transport facility to students, For Lahore we have a sizable fleet of almost 75 Vehicles of faculty, staff, administration and guests etc all over different Categories which includes busses ranging capacity from Lahore, Sheikhupura and Kasur. Department also looks after 26 seats to 80 seats. transport affairs and facilitates for other campuses. There are A dedicated transport plan along with specified routes can be four major functions of the transport department. obtained from the transport office of UOL. z Maintains student & staff pick and drop service with For further details, please contact: charges. z Providing transport services to different departments on [email protected] request. Ext: 5203 z Management vehicle services & shuttle service. z Logistic support services.
34 TRANSPORT RULES & REGULATIONS
1. For new allocation, student will submit duly signed transport 8. Transport monthly dues will be payable before 10th of application form. Transport charging will start from the every month. A fine of PKR.50/- will be charged per day month of allocation. after due date. 2. For renewal cases user will submit duly signed application 9. If a student is found using University transport without form for the new term. Charging will be for the whole renewal of allocation, his/ her allocation will be forcibly semester. The allocation is not on monthly basis. done by the transport department. In this case fine for 3. Manual allocation forms are available for new students from the preceding months will also be charged along with transport office. transportation charges. 4. Transport vouchers are available on SIS login after allocation. 10. In case of freezing semester, transport charges will be waived off from the day semester is freezed. Transport 5. De-allocation will be allowed in following cases, during the card & University card is mandatory for every student while semester: travelling in University transport. a. Degree is completed during semester. 11. In case of card lost fine of PKR 1,000/- will be charged for b. Shifting to UOL hostels. renewal. 6. Transport dues will be charged for the whole semester. 12. Transport dues are variable due to fluctuation of fuel rates However monthly installments are allowed. in the market. 7. Transport charges varies from route to route, Student can 13. The transport dues are non-refundable. change transport route during the semester depending upon availability of route.
STUDENT Handbook 35 SPORTS & GYM FACILITY To promote extracurricular activities and to maintain good health of students and faculty, a state of the art gymnasium, fitness center and swimming pool are available. These bring the students together with emphasis on personal values and personality development. These facilities are managed by expert staff where one can get best fitness advice and expert training from world class coaches. The sports department of UOL offers scholarships to active students who represent the University in HEC sports. Currently, sports teams are participating in 35 various games within Pakistan. The students having keen interest and extra-ordinary performance in any sport are encouraged to contact the sports department to actively participate in HEC games.
For further details, please contact: Ext: 5050
For gym membership, please contact: Ext: 5053
36 CAFETERIA & FOOD STREET
The University cafeteria provides a range of hygienic snacks and meal options which are available to students throughout the day on subsidized rates. The food street consists of general store and a number of food stalls providing variety of traditional food. Other food options consist of branches of different international food chains. The quality & price are ensured by food quality department time to time.
STUDENT Handbook 37 UNIVERSITY NEWSLETTER/SPECTACLE
38 The University has the official monthly newsletter with the content gathering, news reporting and the eye catching design name of Spectacle. It covers information within the campus, all of the newsletter. If any student has a creative idea or any sort of the domestic and international news, entertainment, sports and achievement to be shared, he/she may contact the spectacle team. business news. For further details: The Spectacle also provides educational tips regarding studies and https://spectacle.uol.edu.pk/epaper/ will also provide students with suitable information on opportunities Email Id: [email protected] in the industry. The hard working team of creatives does the entire
STUDENT Handbook 39 PRECAUTIONARY MEASURES FOR COVID-19
The University has implemented a set of precautionary measures to keep our students and staff safe and healthy and to better mitigate the potential risks as we safeguard our community during Covid-19 pandemic.
General SOPs for preventing Covid-19
To reduce the prevalence of COVID-19 following SOPs must be followed on campus.
1. Any student with the symptoms such as cough, flu, fever must not attend the University and is advised to perform the Covid test. In case of positive report the student should stay at home and inform the relevant HOD. 2. The students are advised to follow hand hygiene and respiratory etiquettes such as coughing and sneezing in a handkerchief, tissue /flexed elbow. 3. Students should wear face mask at all-time should repeatedly sanitize and wash their hands. 4. The principal of social distancing should be followed all the time. 5. The Covid-19 testing facility is available to students & their dependents (parents, spouse & children only) in University of Lahore teaching hospital (ULTH) with 50 % discount (If required) by showing University ID Card. 6. Further, the students & their dependents (parents, spouse & children only) can get 50% discount on all consultancy services, hospitalization, in house Lab test & radiology, and 10% discount on medication, available in ULTH pharmacy.
40 HOSTEL COVID PRECAUTIONARY SOP’s
1. Corona test is mandatory before coming to the allotted rooms in UOL hostel.
2. All students must arrive with the negative test report issued upon the date of their return.
3. Residents are instructed to dispose of their used gloves at the main hostel door, and get their hands sanitized before entering the respective hostels.
4. Residents are requested to wear a face mask as well as gloves if they intend to go beyond the hostel premises (including University for classes).
5. Residents are not allowed to leave their rooms without wearing a face mask.
6. Residents are instructed to disinfect their door knobs, table tops and room floors frequently.
7. Avoid coming out of your rooms unnecessarily.
8. As per general WHO guidelines, the residents are instructed to maintain social distancing and frequent sanitization.
9. All students are highly discouraged on hand shakes and hugs with fellow roommates.
10. In case of any medical emergency as well as on identification of any visible symptoms of COVID, Student is advised to immediately report to the hostel Medical Officer.
STUDENT Handbook 41 DISCIPLINARY RULES
DISCIPLINARY RULES & CODE OF CONDUCT
REGULATIONS 1. The students are required to observe the following: The following committees deal with all cases of violation of rules • Pursuit of truth at all cost. and regulations, • Look into their heart, think, plan and strive to achieve • Proctor Committee their high goals in life. • Disciplinary Committee • Appellate Committee • Make best of their time on the campus by enriching mind and to build character. Proctor committee has been established where the faculty members are appointed as proctor from each department They • Preserve their self-respect by respecting their fellow remain vigilant and alert for taking on the spot decision regarding students, teachers and staff. violation of rules and policies. • Zero tolerance for any violence, drugs and tobacco. The student has the right to appeal in writing to the Appellate • Whoever cheats us is not one of us. Committee against the decision of the standing committee .The appellant committee after due consideration may decide to 2. The students are required to refrain from their involvement in: concur, enhance or reduce the punishment. • Any act or behavior that threatens other students, Following are the serious violation of code of conduct: faculty or staff members. • Use of alcohol, drugs or any other controlled substance. • Any disruption of normal instructions and training in • Assault, injury and threat. the University, cheating in the examinations/tests and • Violation of dress code. disruption of normal operation of the other essential • Sexual misconduct, assault and harassment functions of the University. • Hazing. • Any unauthorized assembly and function. • Public disorder, group violence and mass disturbance. • Theft and damage of property. • Keeping fire arms and other weapons, even if licensed; • Misuse of identification and falsification. • Fighting or use of abusive language. • Ragging. • Damaging or breaking any property or assets in the The Proctor committee can impose the following penalties: premises of the University. • Suspend violator for fifteen days from attending and • Performing any act contrary to Law. availing University facilities. 3. Violation of these rules will lead to strict disciplinary action • Impose a fine of up to Rs.10,000. including rustication or expulsion from the rolls of the • Rustication of one or two semesters. university, in addition to any other action under law that • The Proctor individually may impose a fine of Rs.1,000/ student violating sudden code of conduct. may accrue against the defaulters The head of department can also form the department discipline 4. All the students are required to observe modesty and committee for immediate processing of students complaints cleanliness in dress. Violation of this rules will lead to fine. .The student who is under investigation shall be suspended from Students may be asked to leave the university campus until attending classes till the decision has been taken. he/she comes with a reasonable dress. The head of department may suspend a student for a week and cases are forwarded to the Disciplinary Committee by the department in case of serious violations and misconduct.
42 a. Male students should wear shirts with trousers, 13. All students must carry their University identity cards with Shalwar Qameez or Kurta suits and dress shoes with them while they are on the University campus. These I.D socks. cards are required for entering the University premises, b. Female students must also be decently dressed. entering in the class rooms, laboratories, studios, library and Following dress code is to be followed by the female boarding a University vehicle. A student may be penalized students: for not carrying or displaying his/her I.D Card. • Clothing must be modest and within the norms 14. Outside friends of the students are not allowed to visit or be of modesty. entertained within the university premises. • Tight fitted clothes should be avoided. Loose 15. Students are not allowed to organize or participate in any and unrevealing clothes should be worn. Boldly unauthorized political, religious or sectarian activity/group. designed dresses are not allowed. This will lead to instant expulsion from the University. • Flashing clothes, jewelry, anklets etc. are not 16. Suspended, rusticated or expelled students will no longer allowed. have the right to enter the University premises and may be handed over to the authorities if found trespassing. 5. Smoking is not allowed on the University campus or inside the University vehicles. 6. Use of mobile is strictly prohibited in the University library, class rooms, and laboratories. Defaulters will be fined Rs. 500. 7. Drinking and eatables can be taken only inside the cafeteria and the university lawns. Eating or drinking at all other places is prohibited. 8. Male and female students should sit at the places reserved for them in the cafeteria and other parts of university. 9. Since there is a co-education system in the university and we assume the combined gathering of boys and girls. The students must observe the following in the combined gatherings. • A reasonable distance between boys and girls is expected at all times. • Touching between boys and girls, holding hands etc. are not permitted on the university grounds, in the buildings, buses or at any University function. • Sitting as individual pairs in corners and in hidden areas of the university is not allowed. 10. Students are allowed to celebrate their birthdays and other parties in the cafeteria only. 11. Photography/movie making of any type is prohibited from camera, handi-cam and mobile phones without prior approval of the University authorities. 12. Listening of music of all types including ringing tunes of mobile phones is prohibited.
STUDENT Handbook 43