2010
Legislative Activities
Legislative Assembly of New Brunswick
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Legislative Activities
2010
New Brunswick
Prepared for The Honourable Dale Graham
Speaker of the Legislative Assembly
Legislative Assembly of New Brunswick
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October 24, 2011
The Honourable Dale Graham Speaker of the Legislative Assembly Room 31, Legislative Building Fredericton, New Brunswick E3B 5H1
Dear Mr. Speaker:
I have the honour of submitting this, the twenty-second annual report of Legislative Activities, for the year ended December 31, 2010.
Respectfully submitted,
Loredana Catalli Sonier Clerk of the Legislative Assembly
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6 Table of Contents
Year in Review ...... 9
Office of the Legislative Assembly ...... 12
Mission Statement ...... 12
Organizational Chart ...... 12
Functional Statements ...... 13
Office of the Clerk ...... 14
House, Committee, and Procedural Services ...... 14
Activities of Standing and Select Committees ...... 19
House Statistics ...... 22
Financial and Human Resources Services ...... 23
Financial Summary ― Legislative Assembly...... 26
Human Resources Summary ― Legislative Assembly ...... 26
Ceremonial, Security and Visitor Services ...... 27
Legislative Library ...... 29
Hansard Office ...... 33
Debates Translation ...... 37
Special Project ...... 40
Program for Members ...... 41
Publications and Electronic Resources ...... 42
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8 Year in Review
Clerk of the Legislative Assembly ― Loredana Catalli Sonier The 2010 calendar year was a busy one for staff of the of Business New Brunswick, Minister of Legislative Assembly Office. The Fourth Session of the Family and Community Services, Minister of Fifty-sixth Legislative Assembly resumed on January Tourism and Parks. She joined the Liberal 12, 2010. It was only the second time in the last caucus of Premier Shawn Graham in April 25 years that the House sat during the month of 2007. January. • Roly MacIntyre, (Lib, Saint John East), first The proposed sale of NB Power to Hydro Québec elected 1995 (Saint John Champlain), re- dominated the session until its adjournment on April elected 2003 and 2006; served as Minister of 16, 2010. The proposed agreement for the sale of NB Advanced Education and Labour, Minister of Power dominated question period, members’ Economic Development, Tourism and Culture, statements and opposition members’ business. and Minister of Supply and Services.
On January 4 Attorney General and Justice and • Eugene McGinley, (Lib, Grand Lake- Consumer Affairs Minister Michael Murphy resigned Gagetown), first elected 1972, re-elected 1974 as Minister and Government House Leader and, on (Bathurst), 2003 (Grand Lake); served as February 5 as the MLA for Moncton North. First Speaker and Minister of State for Seniors and elected in 2003, Mr. Murphy served as Opposition Minister of State for Housing. Finance Critic. In 2006 he was re-elected and sworn in as Minister of Health. He was appointed to his last • Jeannot Volpé, (PC, Madawaska-les-Lacs), portfolio in 2009. first elected 1995; re-elected 1999, 2003, 2006; served as Minister of Natural Resources, Rose-May Poirier, (PC, Rogersville-Kouchibouguac), Minister of Finance, and Leader of the Official resigned February 26, 2010, and was subsequently Opposition. appointed to the Senate of Canada. First elected in 1999, and re-elected in 2003, she served as Minister of On April 7, retiring Conflict of Interest Commissioner, the Office of Human Resources, Minister of Local Patrick A.A. Ryan, Q.C. was honoured for his Government and Minister responsible for Aboriginal exemplary service to the Members and to the Affairs. She was re elected in 2006. Legislative Assembly, as Commissioner. Mr. Justice Ryan served as a Judge of the Court of Queen’s Bench, Six Members announced that they would not re-offer: Trial Division, Judge ex officio of the Court of Appeal and Judge of the Court of Appeal of New Brunswick. • Antoon (Tony) Huntjens, (PC, Charlotte- Campobello), first elected 1999 (Western On August 20, 2010, the Legislative Administration Charlotte), re-elected June 9, 2003 and 2006; Committee adopted terms of reference for the served as Minister of Family and Community establishment of an MLA Pensions Review Panel to Services and Minister responsible for the review all aspects of MLA pensions including Advisory Council on Seniors. Members' re-establishment allowances. The panel, comprised of retired justice Hon. Jean-Claude Angers • Stuart Jamieson, (Lib,Saint John-Fundy), first Q.C., (chair), chartered accountant and retired Deputy elected 1987, re-elected 1991, 1995, 2003, Minister Carol Loughrey, and retired deputy minister 2006; served as Minister of State for Rural Laura Freeman, must file a report with the Speaker in Development, Minister of Agriculture and March of 2011. Rural Development, Minister of Tourism and Parks. The Fifty-sixth Legislative Assembly was dissolved on August 26, 2010, four years into the first mandate of • Joan MacAlpine-Stiles, (Lib, Moncton West), the Shawn Graham Government. At dissolution the first elected in 1999 as a PC in Moncton South, standings in the House were: Liberals, 32; Progressive re-elected 2003 and 2006 (Moncton West); Conservatives, 21; vacant, 2. New Brunswickers served as Minister of Municipalities, Minister elected a new government on September 27, 2010. The
9 results of the provincial election, which for the first delivery of the Speech from the Throne. time was held on a fixed election date, gave the On November 9, 2010, Governor General David Progressive Conservatives a majority government with Johnston made his first Official Visit to the province. 42 seats, while the Liberals won 13. The election Greeted upon arrival by Lieutenant-Governor Graydon resulted in 26 new Members and the number of women Nicholas, the official party proceeded to the Legislative parliamentarians increased from seven, in 2006, to Assembly where they were met by Premier David eight. After failing to win a seat in the election, New Alward. The Governor General received military Brunswick NDP Leader Roger Duguay resigned as honours, a 21 Gun Salute and inspected the Guard of party leader. Honour. Their Excellencies were introduced to the Speaker of the Legislative Assembly, Dale Graham, as On the morning of October 12, Members of the Fifty- well as the Clerk of the House and the Sergeant-at-Arms. seventh Legislative Assembly took their Oath of The Governor General then proceeded to the historic Allegiance and signed the Members' Roll during a Legislative Assembly Chamber where he met with ceremony in the Chamber presided over by Lieutenant- Members of the Legislative Assembly and Cabinet. Governor Graydon Nicholas. Also on November 9, former Premier Shawn Graham In the afternoon, David Alward, the Progressive announced his decision to step down as Liberal Leader Conservative Member for Woodstock, and the and Leader of the Official Opposition. First elected in a province's 32nd Premier, was sworn into Office along 1998 by-election and re elected in 1999, 2003, 2006 and with fifteen Ministers. 2010, Mr. Graham was elected Leader of the Liberal Party of New Brunswick in May 2002. Following his re- Premier Alward was first elected to the Legislative election on September 18, 2006, when his party captured Assembly in the June 7, 1999, provincial election to 29 of the 55 seats in the Legislative Assembly, he was represent the riding of Woodstock. He was re-elected sworn in October 2, 2006 as the province's 31st Premier. in 2003 and sworn in as Minister of Agriculture, Mr. Graham continues to represent the riding of Kent in Fisheries and Aquaculture. He was re-elected for a the Legislature. third term in 2006 and on October 18, 2008, he was elected Leader of the Progressive Conservative Party The Official Opposition caucus subsequently elected of New Brunswick. Victor Boudreau to serve as interim Leader of the Opposition until the election of a new leader. At a general orientation session for new Members, held Mr. Boudreau, who was first elected in a 2004 by- on October 14, 2011, Members were briefed on the election, and re-elected in 2006 and 2010, held several various offices of the Legislature and the services they ministerial portfolios while in government including provide. A second briefing on the rules of debate and Minister of Finance and Minister of Business New procedures of the House was held on November 17, the Brunswick. week prior to the formal Opening of the new session. On Tuesday, November 23, Lieutenant Governor The First Session of the Fifty-seventh Legislative Nicholas delivered the first Throne Speech of Premier Assembly was convened on October 27 for the purpose Alward's government, formally opening the First of electing a new Speaker. Members elected Dale Session. The two Deputy Speakers. Claude Landry, Graham as Speaker. Speaker Graham was first elected Tracadie-Sheila and Carl Urquhart, York, were to the Legislative Assembly in a by-election on June appointed. 28, 1993 and was re-elected in 1995, 1999, 2003, and 2006. During his time at the Legislature, he has served The House sat 4 weeks or 16 days before adjourning on as Minister of Supply and Services, Minister of Human December 19. Resources, Acting Minister of Environment and Local Government, and Deputy Premier. Former Speaker Phase 4 of Restoration of the Main Legislative Roy Boudreau was not re-elected in the provincial Building’s Historic Masonry and New Copper Roofing election. continued beyond the normal construction season due to unforseen circumstances. Due to the rare January sitting, Following the election of Speaker, the House was work was limited to the southeast wall which required adjourned to November 23 for the formal Opening and urgent attention. The winterization of the work site
10 proved to be disruptive for staff in the Clerk's Office Peter Trites on May 13, 2010. Mr. Trites (Liberal) was forcing a temporary relocation of Finance and Human first elected in a by-election on November 26, 1984 as resources staff to the MacDonald Sartain Building and the NDP candidate to represent the electoral district of the remaining staff in the Clerk's office to basement East Saint John. He was re-elected as a Liberal offices in the main Legislative Building. Completion of Member in the general election of October 13, 1987. the southwest wall and Library courtyard were allowed to resume upon the adjournment of the House on April A. Edison Stairs on October 10, 2010. Mr. Stairs 16, 2010. Phase 5 will see the completion of the (Progressive Conservative) was first elected on June Building’s new copper roofing and masonry, a new 27, 1960 to represent the electoral district of Carleton. southeast atrium entrance, Library courtyard upgrades He was re-elected in the general elections of April and landscaping of the grounds. 22, 1963, October 23, 1967, October 26, 1970 and November 18, 1974 (to represent the electoral district Four former members of the Legislative Assembly of Carleton South). passed away in 2010: Eric Teed on December 30, 2010. Mr. Teed Roger (Butch) Wedge on February 12, 2010. (Progressive Conservative) was elected October Mr. Wedge (Progressive Conservative) was elected on 26, 1970 to represent the electoral district of Saint October 12, 1982 to represent the electoral district of John Centre and Saint John Harbour. Bay du Vin.
Photograph shows Denis Landry, Centre-Péninsule–Saint Sauveur (left), and Premier David Alward (right) “dragging” newly elected Speaker Dale Graham, Carleton, (centre) to the dais. Photograph courtesy of Harry Mullin.
The tradition of “dragging” the reluctant Speaker, upon election to the Chair is observed in the House and dates back to England where references to the Office of Speaker are recorded as early as 1376. The original function of the Speaker was to speak to the English King and his advisors, presenting petitions and grievances from the “commoners”, hence the term “Speaker”. There were times when the King was upset with the Speaker’s message, and legend tells of some Speakers who lost their heads as a result of the monarch’s displeasures. It was in that era that the tradition originated.
11 Office of the Legislative Assembly
Mission Statement
1. To assist the Legislative Assembly in fostering respect for the institution and privileges of parliamentary democracy.
2. To provide assistance and support to all Members of the Legislative Assembly, their staff and the public.
3. To provide impartial and confidential service to all Members of the Legislative Assembly.
4. To record the proceedings and maintain the records of the Legislative Assembly.
5. To provide public education and information services on behalf of the Legislative Assembly.
6. To provide administrative, financial, and human resources to certain statutory offices reporting to the Legislative Assembly.
Organizational Chart
Legislative Office of the Administration Speaker of the Legislative Assembly Conflict of Interest Committee Commissioner
Clerk of the Legislative Assembly Elections NB
Office of the Commissioner of Official Languages
Office of Legislative Hansard Debates Program for Members the Clerk Library Office Translation Office of the Consumer Advocate for Insurance Office of Office of the Government Official Members Opposition Office of the Access to Information and Privacy Commissioner*
* The Office of the Access to Information and Privacy Commissioner was established September 1, 2011.
12 Functional Statements
1. Clerk of the Legislative Assembly The Clerk is the chief procedural advisor to the Speaker and to the Members and acts as Secretary to the Legislative Administration Committee. Appointed by resolution of the House, the Clerk is responsible for a wide range of administrative and procedural duties relating to the work of the House and its Committees. The Clerk of the Legislature is the Speaker’s chief administrative deputy and has authority and responsibility similar to that of a Deputy Minister of a government department.
2. Office of the Clerk Produces the Journal, Orders of the Day and maintains the official permanent records of the Assembly. Provides advice to the Speaker and members on questions of parliamentary law, procedure, and interpretation of the rules and practices of the House. Provides procedural advice and support services to the chairs and members of committees of the Legislative Assembly. Provides public education and information services to Members, to government, and to the private sector. Provides administrative support to the Legislative Assembly. Provides financial and human resource management services to the Legislative Assembly. Provides administrative, financial and human resources support to the Office of the Conflict of Interest Commissioner, Office of the Commissioner of Official Languages for New Brunswick, Elections New Brunswick, the Office of the Consumer Advocate for Insurance, and the Office of the Access to Information and Privacy Commissioner.
3. Legislative Library Provides information and reference services to Members of the Legislative Assembly.
4. Hansard Office Records and transcribes House proceedings (Hansard) for the Members of the Legislative Assembly and for publication; records and transcribes legislative committee proceedings for Members of the Legislative Assembly.
5. Debates Translation Translates House proceedings (Hansard) and the Journal for Members of the Legislative Assembly and for publication; translates speeches and statements for Members of the Legislative Assembly, reports for legislative committees, and procedural and administrative material for the Office of the Legislative Assembly.
6. Sergeant-at-Arms Provides security services to the Legislative Assembly. Provides page and messenger services to the Assembly. Provides visitor information services to the public. Provides building maintenance and custodial services.
7. Program for Members Provides financial and administrative support to the backbench Members of the Legislative Assembly.
13 Office of the Clerk
Clerk Assistant and Clerk of Committees ― Donald J. Forestell
Office of the Clerk
House, Committee Financial and Human Ceremonial, Security and Procedural Services Resource Services and Visitor Services
House, Committee, and Procedural Services
During 2010 the Legislative Assembly and its The first item of business for the new House was to committees placed a heavy demand for services on all elect one of its own as Speaker. On October 27, 2010, branches of the Clerk’s Office. The House sat for Hon. Dale Graham, the Member for Carleton, was 65 days during the calendar year, with legislative elected Speaker of the 57th Legislative Assembly of committees holding a total of 24 meetings. New Brunswick.
The Fourth Session of the Fifty-Sixth Legislature, The First Session of the 57th Legislature opened at which had adjourned on December 18, 2009 after 3 o’clock on Tuesday November 23, 2010, when His twenty sitting days, resumed sitting on Honour Graydon Nicholas, the Lieutenant-Governor, January 12, 2010. The primary focus of the session was delivered the Speech from the Throne. A total of on the proposed sale of the Crown owned NB Power to 13 Bills were introduced during the fall session, prior Hydro Québec. The proposed agreement dominated to the adjournment of the House on December 17. question period, Members’ Statements and Opposition Members’ Business. The House received a record Queen’s Counsel Appointment 256 petitions, the majority of which related to the sale In a ceremony held in the Legislative Assembly of NB Power. Chamber on November 27, the Clerk of the Legislative Assembly, Loredana Catalli Sonier, was appointed The Fourth Session adjourned on April 16, 2010 and Queen's Counsel in recognition of her exceptional was subsequently dissolved on August 26, 2010. A service to the profession of law. Mrs. Catalli Sonier has total of 58 Bills were introduced during session, 49 of been a member of the Law Society of New Brunswick which received Royal Assent. The House sat for since 1983 and has served as Clerk of the Legislative 68 days during the Fourth Session, for a total of Assembly since 1993. 319 hours. This compares to 65 sitting days during the previous session, or 324 hours. A total of 33.5 hours Office of the Clerk were spent considering legislation in Committee of the Members are supported in their parliamentary functions Whole and 79 hours considering estimates in by services administered by the Clerk of the Legislative Committee of Supply. Assembly. The Clerk is the senior permanent officer of the Legislative Assembly, with the rank and status of a A general election was held on September 27, 2010. Deputy Minister. As the chief procedural adviser, the The results saw a change in government with the Clerk's responsibilities include advising the Speaker Progressive Conservatives winning 42 seats and the and Members on questions of parliamentary law, Liberals 13 seats. Members of the Fifty-Seventh procedure, and interpretation of the rules and practices Legislature were sworn-in on the morning of October of the House. The Clerk is also responsible for the 12, 2010, in a ceremony held in the Legislative overall administration of the Legislative Assembly and Assembly Chamber. On the same day, Hon. David is Secretary of the Legislative Administration Alward was sworn in as Province’s 32nd Premier. Committee. The Clerk serves all Members equally, regardless of party affiliation, and must act with
14 impartiality and discretion. The Clerk's Office supports at-the-Table briefed Members on the Opening of the the activities of the Clerk of the Legislative Assembly. House and the conduct of business in the Assembly. Topics included: the rules of decorum and debate; the The Clerks Assistant serve as senior officers in the conduct of Routine Proceedings; Orders of the Day Assembly providing advice to Members and presiding including Government Business and Opposition officers on parliamentary procedure and House Members’ Business; and the process of decision, operations. The Clerk and Clerks Assistant are lawyers including motions, voting and the legislative process. and are active members of the Law Society of New Brunswick. In addition to their duties as Table Officers The Clerks-at-the-Table have participated annually in they serve as Law Clerks in the House. The Clerks the Machinery and Process of New Brunswick Assistant assist the Clerk in the interpretation and Government Seminars, organized by the provincial application of the Legislative Assembly Act and other Office of Human Resources. In past years, a Table legislation, in the drafting and review of floor Officer has attended on behalf of the Legislative amendments, Private Member’s Public Bills and Assembly, giving a detailed presentation to government Private Legislation. officials on the role of the Legislative Branch, the functioning of the Legislative Assembly and the role of Procedural Services Members. The seminars are intended to educate civil During the course of the year, the Clerks-at-the-Table servants and new government employees on the met regularly with the Speaker and other presiding functioning of the provincial government. No seminar officers, providing an overview of the Standing Rules, was held in 2010 due to the provincial election. precedents and procedures of the House. Procedural staff provided advice as required, drafted rulings and Association of Clerks-at-the-Table in Canada prepared procedural documentation. In addition, the The Association of Clerks-at-the-Table in Canada is an Clerks met with newly appointed and existing organization composed of the Table Officers from committee Chairs to advise on committee procedure, every provincial and territorial legislature in Canada, as arrange meetings and public hearings, prepare well as the House of Commons and the Senate. The documentation and reports to the House. objects of the Association include:
An orientation session was held for new Members of • to advance the professional development of its the Legislative Assembly on October 14, 2010. The members by enabling them to heighten their Clerk of the Legislative Assembly, Loredana Catalli knowledge of the foundations and principles of Sonier, provided an overview of the Office of the the parliamentary system and parliamentary Legislative Assembly. The Clerk also briefed Members procedure in Canada; on the recall of the House, the election of Speaker and membership in the Commonwealth Parliamentary • to heighten their knowledge and mastery of Association (CPA) and l’Assemblée parlementaire de administrative practices that can ensure an la francophonie (APF). Various managers spoke on the effective governance of the human and role and services provided by their respective offices, material resources essential to the smooth including Debates Translation, Hansard and the operation of the institution of Parliament; Legislative Library. Additional topics covered by staff of the Clerk’s Office included: technology support to • to foster the sharing of professional Members; financial and human resource services; experiences and the discussion of subjects of security and visitor services; procedure for petitions common interest as well as consultation and and Private Bills; and operation of the Parliamentary collaboration among the Clerks-at-the-Table of Channel. The Conflict of interest Commissioner, Hon. the several Legislative Assemblies in Canada; Patrick A. A. Ryan, Q.C., provided an overview of his role and on the responsibilities placed on Members • to encourage the communication to its under the Members’ Conflict of Interest Act. members of such measures for parliamentary reform as may be undertaken by other On November 17, 2010, a procedural orientation Legislative Assemblies in Canada; session was held in the Legislative Council Chamber for Members of the Legislative Assembly. The Clerks-
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• to contribute to the vitality of the two major community and current affairs, and willingness to share parliamentary associations in which Canada experiences with others. Students are recommended by participates, namely the Commonwealth school principals, guidance councillors and teachers. Parliamentary Association and the Assemblee The students were welcomed to the Legislative internationale des parlementaires de langue Assembly by Speaker Roy Boudreau. Throughout the francaise, as well as to maintain close ties with weekend, the students attended various lectures which American representatives and colleagues in the focussed on the three branches of government: American Society of Legislative Clerks and legislative, executive and judicial. Students gained Secretaries; first-hand knowledge from a number of guest speakers, including Hon. Kelly Lamrock, Minister of Social • to contribute to a broader dissemination of Development; Loredana Catalli Sonier, Clerk of the knowledge about the institution of Parliament Legislative Assembly; Hon. William McCarroll, Judge and parliamentary procedure in Canada. of the Provincial Court of New Brunswick; and Vicky Deschênes, communications officer with the The Association of Clerks-at-the-Table list server Government of New Brunswick. On Saturday morning, (CATS) was launched in April 1998, to allow an open students enjoyed a “Breakfast with the Premier” in the exchange of view points and information among Parliamentary Restaurant. The Premier, Hon. Shawn members by using Internet e-mail. CATS is used by Graham, mingled with the students and answered members of the Association to contribute information, questions on a variety of topics. pose questions, conduct surveys and to seek advice on a wide variety of procedural and administrative issues. The students attended numerous workshops led by the To capture these contributions for future reference, a Clerks-at-the-Table, in preparation for the highlight of CATS message archive is maintained. the weekend, a model Parliament held within the Legislative Assembly’s historic Chamber. Students sat In 2010 the Clerks-at-the-Table responded to more than in the seats normally occupied by their MLAs and had 40 inquiries posted to the CATS system. Topics use of the Legislative Assembly’s simultaneous canvassed during 2010 included such diverse matters interpretation system. The Speaker of the Legislative as: Member’s pay; code of conduct for Members; MLA Assembly presided over the model Parliament as pension plans; retention of House documents; students used the information gained through the unauthorized release of committee reports; legislation workshops to proceed through periods of oral questions on MLAs crossing the floor; broadcast guidelines; and Members’ statements. The participants also petitions; time limits on debate; use of Blackberries or debated and voted on numerous motions and pieces of laptop computers; process for amending statutes legislation, all of which they had written themselves relating to statutory officers; scope of debate in around topics of concern. committee of supply; and political protest displays in parliament buildings. Private Members’ Public Bills During 2010, the Clerks-at-the-Table assisted in Student Legislative Seminar processing Private Members’ Public Bills for Clerk’s Office staff organized the 21st annual Student introduction in the House. Private Members’ Public Legislative Seminar, held at the Legislative Assembly Bills relate to matters of public policy and are from April 16 to 18, 2010. Approximately 55 students introduced by a Private Member. A total of five Private representing both Anglophone and Francophone high Members’ Public Bills were introduced by the Official schools throughout the province attended. The seminar Opposition during the spring sitting of the Fourth is a non-partisan program whose objectives are: to Session. One such Bill, introduced by Mr. Carl provide a comprehensive understanding of the Urquhart, received the support of both sides of the functions and operations of government; to encourage House and was given Royal Assent. Bill 29, An Act to the use of the model parliament forum in high schools; Amend the Motor Vehicle Act, strengthens the safety to promote positive relations between Anglophone and afforded to first responders by requiring motorists to Francophone students in New Brunswick; and to slow down and proceed with caution around emergency develop informed and responsible Canadian citizens. vehicles when their lights are activated. There were no Selection of participants is based upon leadership Private Members’ Public Bills introduced during the qualities, scholastic record, responsibility, interest in fall sitting of the First Session of the 57th Legislature.
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Private Legislation Information Technology The Clerk’s Office processed applications for Private During 2010, the Information Technology section Bills during the 2010 calendar year. Private Bills are continued implementing technology upgrades within those relating to private or local matters or for the the Legislative Assembly complex. The Assembly particular interest or benefit of any person, corporation continued to expand its virtual server or municipality. Applications for Private Bills are infrastructure. The ePO software, which used to run on reviewed by the Clerks-at-the-Table to ensure its own physical server, was moved to a virtual server compliance with advertising requirements and other running off of LEG-VHOST. System Center stipulations as set out in the Standing Rules. Five Configuration Manager (SCCM) was also installed as a Private Bills were introduced during the Fourth session virtual server and is operational. This server allows IT of the 56th Legislature, all of which received Royal personnel to push out software updates and enables Assent during the 2010 spring sitting. There were no new software installations including programs such as Private Bills introduced during the fall sitting of the Microsoft Office 2010. First Session of the 57th Legislature. Win-Pak Pro runs security systems such as building Television alarms and access cards for the Legislature and was In 2010, the Legislative Assembly of New Brunswick moved from a PC to a server running Windows Server Television Service continued live, long-form 2003. The server provides more scalability and broadcasting of the daily proceedings of the Legislative redundancy. Assembly. Repeat broadcasts of the daily proceedings, an option made possible in 2009 with the installation of Plans are now under way to upgrade the wireless a MAXX-2400 Image Server, also continued, with the system in the Chamber and Council Chamber. One of same Tuesday-to-Thursday evening/night and Monday the advantages of the new system will be the ability to daytime schedule as in 2009. Consideration was given connect directly to the GNB network without having to to adding an on-screen banner to the re-broadcasts, use Virtual Private Network (VPN) and RSA token. periodically appearing to indicate that the viewer is watching a repeat. The installation of software to Journals and Publications generate the banner for durations and at the times During 2010, the Researcher and Journals Clerk required was slated to occur in early 2011. compiled 65 unrevised Journals making up the spring sitting of the Fourth Session of the 56th Legislature A new computer-animated introduction to all daily (January 12 to April 16, 2010) or 48 daily sittings, and proceedings broadcasts was introduced in 2010, and the Election of Speaker (October 27, 2010), Opening elements for it were used also for MLA profiles run and fall sitting of the First Session of the 57th during weekends and the months when the House is not Legislature (November 23 to December 17, 2010) or in session. New DVD-R playback equipment was 17 daily sittings. The Journals of the House are the required to handle the frame rate of the intricately official record of matters considered and decisions detailed computer graphics. A Toshiba DVD player- taken by the House. Unrevised Journals are posted recorder was purchased for that purpose. Also online as soon as they are available in both official purchased was a 2010-model 16X9 Insignia high- languages. At the conclusion of a session, unrevised definition TV preview monitor for the television editions of the Journal are finalized, indexed and production room to aid the production crew in published. Publication of the official permanent record achieving the best possible focus and clarity of camera of the votes and proceedings meets the minimum shots. requirements of American National Standard for Information Sciences – Permanence of Paper for Added to the queue of information sequences run on Printed Library Materials, ANSI Z39.48-1984. the Television Service was one on the Legislature Page program and another on the Legislative Process. An The 2008 bound version of the Journals of the extensive sequence about Leaders of the Opposition Legislative Assembly, Second Session, Fifty-sixth from the 1800s to the present, is currently in Legislative Assembly, was indexed, finalized, submitted production. for tender, and published.
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First Reading Bills continued to be published online in Canadian Regional Seminar, the Council of State PDF format. Since March 30, 2004, the online PDF Governments/ Eastern Regional Conference, version of a First Reading Bill has been the official conferences of l’Assemblée parlementaire de la version. During the 2010 calendar year, 45 Bills were Francophonie, the Commonwealth Parliamentary introduced. The Status of Legislation, which tracks the Association Conference and the Canadian Council of progress of Bills as they proceed through the various Public Accounts Committee Conference. stages in the House, was produced and regularly updated. Clerk’s Office staff also continued their participation in the House of Commons Page Recruitment Program. The Assembly increased its archived online Interviews for the Page Program take place in the proceedings. The 2010-2011 Budget Speech and Reply federal, provincial and territorial capitals between mid- thereto, the Premier’s Closure of the Budget Debate, February and the end of March. Legislative Assembly the November 23 Throne Speech and Reply thereto, staff will conduct interviews in Fredericton with New and the Premier’s Closure of the Throne Speech Debate Brunswick students who have applied to work as a were all archived to the website. Page at the House of Commons during the upcoming academic year. Staff will then make recommendations Proceedings of the Legislative Assembly were live to Commons officials. broadcast daily on the New Brunswick Parliamentary Channel, Rogers Cable Channel 70. The proceedings The Clerks-at-the-Table, together with the Researcher were also webcast live on the Legislative Assembly and Journals Clerk, prepared quarterly submissions to website at
18 Activities of Standing and Select Committees
Clerk Assistant and Committee Clerk ― Shayne Davies
I. Introduction
Legislative committees have existed in New Brunswick the Committee is to examine the Point Lepreau since the meeting of the first Legislative Assembly in refurbishment, review its progress, and report back to 1786. Parliamentarians realized early on the need to the House to ensure that the taxpayers of New entrust some of their work to committees made up of Brunswick are fully aware of the current state of the their own Members. Since that time, the role and project. importance of committees has increased dramatically. Much of this is due to the greater volume of work In total, 24 committee meetings were held during the coming before the Legislature, the complexity of which course of the year. The following chart presents a necessitates that work be delegated to committees. It is breakdown of the various committees and the number also due to the ability and experience of persons elected of days each committee met during 2010: to public office, who have sought a more meaningful role for themselves in the legislative process to better COMMITTEE NO. OF MEETINGS utilize their divers talents and abilities. Crown Corporations 3 Estimates 1 Legislative committees are an extension of the House Law Amendments 1 and the makeup of a committee will generally reflect Legislative Administration 8 the overall distribution of seats in the Assembly. Legislative Officers 1 Proceedings in committee are often more informal and Life Long Learning 0 collegial than in the House itself, providing an Point Lepreau 1 atmosphere that is more conducive to collaborative Private Bills 3 thought and cooperation. Reports to the House are Privileges 1 often agreed to unanimously, providing constructive Procedure 1 recommendations that have received the support of all Public Accounts 4 parties. TOTAL 24
Committees are able to carry out work that the II. Standing Committees Assembly as a whole would find difficult, if not impossible, to undertake. Committees are able to Standing Committee on Crown Corporations consult with the public on important matters in order to The Standing Committee on Crown Corporations held hear the views and suggestions of concerned citizens, three committee meetings in 2010. The Committee was and are able to travel when necessary, allowing presided over by the Vice-Chair, Cheryl Lavoie Members to hear from citizens in all areas of the (Nepisiguit), following the Cabinet appointment of the province. former Chair Rick Miles (Fredericton-Silverwood) in 2009. In 2010 there was a limited amount of committee activity. This was a result of the House sitting in early On January 19 the Committee met in a special joint January, the dissolution of the House in August, and session with the Standing Committee on Public the ensuing provincial election in September, which Accounts to receive and review the Report of the caused all committee work to cease until the Auditor General of New Brunswick, 2009, Volume 1. A committees were reappointed in December. Of second joint session was held on March 11 to receive particular note were the changes made to the and review the Report of the Auditor General of New memberships of the various committees upon their Brunswick, 2009, Volume 2 and Volume 3. The Auditor reappointment. The number of Members on most General briefed Members on the nature of the work committees was reduced from previous years and the undertaken during the year and the contents and membership of the Legislative Administration findings of the Reports. Committee was changed through the suspension of Standing Rule 104(1). The House also appointed a new Following the commencement of the 57th Legislature, Select Committee on Point Lepreau. The mandate of the Committee was reappointed by motion of the
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House on December 15. The Committee met on allowances; and establishes financial policy for the December 16 and elected Jack Carr (New Maryland- administration of the Legislative Assembly. Sunbury West) Chair and Ross Wetmore (Grand Lake- Gagetown) Vice-Chair. The Committee also considers any matter necessary for the efficient and effective operation and management Standing Committee on Estimates of the Legislative Assembly. In 2010 the Committee In an effort to expedite the review of the main held eight meetings on the following dates: January 27, estimates of certain departments, the Legislature may February 26, March 18, April 14, May 11, July 28, refer these estimates to the Standing Committee on August 20, and November 3. Estimates for consideration. Following the commencement of the 57th Legislature, the Committee Among the matters considered by the Committee were: was reappointed by motion of the House on December ongoing restoration of the historic masonry and new 15. The Committee met on December 16 and elected copper roofing, use of blackberries and other hand- Dorothy Shephard (Saint John Lancaster) Chair and held devices in the Chamber, MLA and staff parking, Ross Wetmore (Grand Lake-Gagetown) Vice-Chair. television guidelines, establishment of the Office of the Access to Information and Privacy Commissioner and Standing Committee on Law Amendments appointment of new Commissioner, review of MLA On occasion Bills introduced in the Legislative Pensions and re-establishment allowances, severance Assembly do not receive second reading, but instead provisions for constituency office assistants, are referred to the Standing Committee on Law constituency office advertisements, gallery rail Amendments for review. This referral is often made to modifications, upgrades to fire alarm and sprinkler allow for public consultation in order to receive input systems, redesign and expansion of King Street parking from interested stakeholders, groups and individuals. lot, post-election budgets and reallocation of office space. Following the commencement of the 57th Legislature, the Committee was reappointed by motion of the Standing Committee on Legislative Officers House on December 15. The Committee met on Pursuant to Standing Rule 91, all reports to the House December 16 and elected Hon. Marie-Claude Blais, of Legislative Officers stand permanently referred to Q.C. (Moncton North) Chair and Serge Robichaud the Standing Committee on Legislative Officers. The (Miramichi Bay-Neguac) Vice-Chair. list of Legislative Officers includes the Access to Information and Privacy Commissioner, Auditor Legislative Administration Committee General, Chief Electoral Officer, Child and Youth The Legislative Administration Committee is chaired Advocate, Commissioner of Official Languages, by the Speaker. Pursuant to Standing Rule 104(2), the Conflict of Interest Commissioner, Consumer Committee is responsible for the administration and Advocate for Insurance, Ombudsman, and Supervisor operation of the Legislative Buildings, grounds and of Political Financing. such other lands, buildings and facilities connected with the Legislative Assembly; and generally for all Following the commencement of the 57th Legislature, matters relating to the Legislative Assembly and to the the Committee was reappointed by motion of the Members of the Legislative Assembly. House on December 15. The Committee met on December 16 and elected Jake Stewart (Southwest In accordance with the provisions of the Legislative Miramichi) Chair and Sherry Wilson (Petitcodiac) Assembly Act, the Committee reviews and approves the Vice-Chair. budget for the Legislative Assembly, including the budgets of the caucus offices; determines and regulates Standing Committee on Private Bills the pay and other terms and conditions of employment Pursuant to Standing Rule 115, Private Bills introduced of officers and employees of the Legislative in the Legislative Assembly are referred to the Assembly; establishes allowances in respect of Standing Committee on Private Bills after First expenses for Members’ extra duties and committee Reading. Any person whose interests or property may meetings; establishes rules and directives with respect be affected by a Private Bill may appear before the to allowances, disbursements and other payments to Committee to express their concerns. Members; issues directives in respect to caucus
20
In 2010 the Committee, chaired by Larry Kennedy December 16 and elected Sherry Wilson (Petitcodiac) (Victoria-Tobique), considered the following Private Chair and Wes McLean (Victoria-Tobique) Vice-Chair. Bills: Standing Committee on Public Accounts Bill 27, An Act Respecting the College of Physiotherapists The Standing Committee on Public Accounts, chaired of New Brunswick; by John Betts (Moncton Crescent), held 4 committee Bill 46, An Act Respecting the Saint John Firefighters’ meetings in 2010. On January 19 the Committee met in Association; a special joint session with the Standing Committee on Bill 47, An Act to Authorize The City of Saint John to Set Aside a Portion of Tucker Park for Street Purposes; Crown Corporations to receive and review the Report Bill 48, An Act to Authorize the Conveyance of Certain of the Auditor General of New Brunswick, 2009, Lands in The City of Saint John to Bell Aliant Volume 1. A second joint session was held on March Communications; 11 to receive and review the Report of the Auditor Bill 53, Crandall University Act, 2010. General of New Brunswick, 2009, Volume 2 and Volume 3. The Auditor General briefed Members on The Committee met on March 23 and in a report to the the nature of the work undertaken during the year and House on the same day recommended Bills 27, 46 and the contents and findings of the Reports. The 47 to the favourable consideration of the House. The Committee also held an organizational meeting on Committee also recommended Bill 48 to the favourable May 26. consideration of the House with certain amendments. The Bills received Royal Assent on March 26. The Following the commencement of the 57th Legislature, Committee met again on April 7 and in a report to the the Committee was reappointed by motion of the House on the same day recommended Bill 53 to the House on December 15. The Committee met on favourable consideration of the House. The Bill December 16 and elected Rick Doucet (Charlotte-The received Royal Assent on April 16. Isles) Chair and Greg Davis (Campbellton-Restigouche Centre) Vice-Chair. Following the commencement of the 57th Legislature, the Committee was reappointed by motion of the III. Select Committees House on December 15. The Committee met on December 16 and elected Carl Killen (Saint John Select Committee on Life Long Learning Harbour) Chair and Danny Soucy (Grand Falls– The Select Committee on Life Long Learning was Drummond–Saint-André) Vice-Chair. appointed on July 5, 2007, in recognition of the continuing need to maintain a highly skilled and Standing Committee on Privileges educated workforce in New Brunswick and to ensure Pursuant to Standing Rule 9(2), the House may, by that all citizens have the skills required to participate resolution, refer a matter or question directly fully in society. The Committee had jurisdiction to concerning the House, a Committee or Member to the examine and report on all aspects of the education Standing Committee on Privileges. Following the system in the province. The Committee, chaired by commencement of the 57th Legislature, the Committee Joan MacAlpine-Stiles (Moncton West), did not meet was reappointed by motion of the House on December in 2010 and ceased to exist following the dissolution of 15. The Committee met on December 16 and elected the House. Bev Harrison (Hampton-Kings) Chair and Wayne Steeves (Albert) Vice-Chair. Select Committee on Point Lepreau The Select Committee on Point Lepreau was appointed Standing Committee on Procedure on December 15 to examine the Point Lepreau Pursuant to Standing Rule 92, all Standing Rules and refurbishment. The Committee is expected to review practices of the House, together with any matter progress, consider issues, and report back to the House referred by the Speaker, stand permanently referred to to ensure that the taxpayers of New Brunswick are fully the Standing Committee on Procedure. aware of the current state of the project. The Committee met on December 16 and elected Kirk Following the commencement of the 57th Legislature, MacDonald (York North) Chair and Glen Tait (Saint the Committee was reappointed by motion of the John East) Vice-Chair. House on December 15. The Committee met on
21 House Statistics
56th Legislature
Second Session Third Session Fourth Session 2007 - 2008 2008 - 2009 2009 - 2010
Daily Sittings Number of Sitting Days 64 65 68 Evening Sittings 18 0 0
Government Bills Introduced 66 74 44 Received Royal Assent 64 71 43
Private Bills Introduced 4 9 5 Received Royal Assent 4 8 5
Private Members’ Public Bills Introduced 16 12 9 Received Royal Assent 0 1 1
Government Motions Total 15 14 3 Number debated 5 5 1 Number agreed to 13 14 3 Number withdrawn 1 0 0
Private Members’ Motions Total 74 58 68 Number debated 12 14 19 Number agreed to 10 9 11 Motions for returns 62 43 43
Committee of Supply In House (Days) 26 25 22 In Committee on Estimates 0 0 0
Annual Reports Tabled 61 70 56
Petitions 39 111 258
Written Questions 0 0 0
22 Financial and Human Resource Services
Director ― Peter Wolters, CA The Director of Finance and Human Resources is The Legislative Assembly of New Brunswick hosted the accountable for the proper and effective management 2010 conference of the Canadian Association of of the financial and human resource support systems of Parliamentary Administration (CAPA) from July 6-9, the Legislative Assembly. 2010. Speaker Roy Boudreau welcomed forty-five delegates from jurisdictions across Canada and provided The provision of a high standard of support services to an introduction to the program focused on professional the Members, the Offices of the Legislative Assembly development, current issues and best practices in the and a number of Statutory Offices is a priority and, to areas of finance, human resources, administration and that end, staff attended professional development, information technology in legislatures and parliaments. information and training sessions such as the following: Delegates were also provided with opportunities to tour some of the New Brunswick and sample some New • Human Resources Information System training Brunswick products such as mussels, dulse, fiddleheads sessions and seminars on payroll and benefits and maple syrup, etc. programs. The Legislative Assembly building has been under • Oracle and Financial Information System repair and restoration for a number of years. However training sessions and seminars on purchase the past year significantly impacted the staff and card and vendor payment administration. operations of the Finance and Human Resources section, particularly at fiscal and calendar year ends. Processes • French Second Language Training program and procedures had to be changed and adapted to administered by Athene to facilitate financial accommodate the construction, and finance and human and human resources services in both official resources staff had to be relocated to temporary quarters languages. out of the Legislative Assembly Complex for a period of three months from January to March 2010. In November • Professional development seminars entitled 2010, the finance and human resources staff moved “What should be the future role of Financial again, to a permanent location in Jewett House, along Officers in the Public Service”, “InConfidence: with information technology and maintenance staff from Annual Update and Briefing”, “The Talent the Office of the Clerk. Crunch in Finance & Accounting”, “Accounts Payable: Balancing Risk and Internal Controls” The Finance and Human Resources section continued to and “Privacy Issues within a Legislative provide financial and human resources administration Environment”, that covered areas such as support to the following statutory offices: Office of the current issues in human resources, purchasing, Conflict of Interest Commissioner, Office of the accounting and auditing in government, Commissioner of Official Languages, Office of the protection of personnel information and Consumer Advocate for Insurance for New Brunswick, financial planning and budgeting. Office of the Ombudsman and Child and Youth Advocate, Office of the Auditor General and the The provincial general election held September 27, Elections New Brunswick office. Effective for the 2010- 2010, resulted in a change of government and the 2011 fiscal year, the Office of the Access to Information appointment of 16 Members to the Executive Council. and Privacy Commissioner was also established and is The workload associated with the election of 26 new also provided with finance and human resources Members, and the resulting retirement or defeat of administration support. The Clerk of the Legislative another 26 Members, presented a significant challenge Assembly was part of a panel of senior deputy ministers for finance and human resources staff. The work who participated in the recruitment of the new Access to entailed finalizing payroll, expenses, benefits and the Information and Privacy Commissioner, Ms. Anne closing of constituency offices for the Members whose Bertrand, Q.C. status had changed and the commencement of payroll, the set up of new constituency offices and distribution The Province of New Brunswick has implemented an of all related information for the new Members. In Internal Services Agency (ISA), which has responsibility addition, staff processed salary commencements for the for finance, human resource, administration and Members of the Executive Council. information technology processes and procedures that 23 are common to all government departments. The Financial Services Highlights Legislative Assembly uses many of the same systems For the fiscal year ending March 31, 2010, the and infrastructure as government departments and a Legislative Assembly met budgetary objectives and number of procedures and methods of carrying out maintained a reasonable level of services to Members responsibilities have changed and will continue to and staff. The accompanying financial statement shows change as the Province moves to this model of internal actual expenditure savings amounting to $85,600 on a services delivery to all departments. The Legislative total budget of $14,429,000 for the 2009-2010 fiscal Assembly office continues to be responsible for all year. This includes $3,200 in the Members Allowances, financial, human resources and technology services to Committees and Operations program, $60,000 in the members and staff. Office of the Legislative Assembly and $22,400 in the Offices of Leaders and Members of Registered Political I. Financial Services Parties.
Overview The House sat a total of 99 days during the 2009-2010 Financial Services include the following fiscal year, compared to 61 during 2008-2009 and 79 in responsibilities: 2007-2008. The annual budget of the Legislative * Payroll and Benefits (Ministers, Members, public Assembly provides for expenses and allowances service and casual employees) associated with approximately 40 sitting days during • Ensure timely and accurate payment of (and the fiscal year and thus additional funding was required provision of information relating to) salaries for the 2009-2010 fiscal year. Supplementary Estimates and benefits. in the amount of $627,000 were approved to fund the additional sitting days for the 2009-2010 fiscal year. In * Members’ and Committee Expenses addition to the $2,704,000 original budget approved in • Ensure timely and accurate payment of the Capital Account of the Department of Supply and expenses based on legislation and decisions Services for the 2009-2010 fiscal year, an additional of Legislative Administration Committee. $59,400 was approved to cover costs associated with the repair and restoration of the Legislative Assembly * Purchasing of and Payment for Goods and building. Services • Ensure compliance with the various Acts The budgetary process for the Legislative Assembly’s and Regulations of the Province. Ensure all 2010-2011 fiscal year provided yet another challenge to transactions are properly recorded for achieve a 3% reduction in the operating budgets of the financial statement presentation and office of the Legislative Assembly and to obtain capital safeguarding of assets. Ensure proper record funding for the repair and restoration of the Legislative keeping and storage for future reference Assembly building. The Legislative Assembly faced purposes. challenges to maintain a reasonable level of services to the Members, legislative staff, and the public, as well * Financial Analysis and Projections as providing support services to the statutory officers • Review financial position of the Office of reporting to the Assembly. In addition, expenses and the Legislative Assembly and the the level of activities increased in areas such as responsibility sections within the Legislative translation and interpretation, televising and recording Assembly. Advise individual managers of of House proceedings, and Legislative Committees. A changes in expenditure status using total operating budget of $13,587,000 was approved for customized reports and specialized reports the Legislative Assembly for the 2010-2011 fiscal year. when required. A Capital Budget of $2,704,000 to continue the restoration of the Legislative Assembly building was * Budget Process also approved and included in the 2010-2011 Capital • Coordinate the budget process, prepare the Budget of the Department of Supply and Services. budget submission and liaise with the related central agencies of the Province of New Brunswick.
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II Human Resource Services including finalizing their payroll, expenses and benefits as an elected Member, closing their constituency Overview offices, and terminating constituency staff. In addition Human Resource Services include the following the staff administered the payroll, expenses and responsibilities: benefits of newly elected Members, as well as opening * Personnel Administration their constituency offices and commencing • Participate in recruitment process and constituency staff. Subsequently the staff administered ensure proper classification, compensation the changes in Members of the Executive Council and benefits through maintenance of (including Premier), Speaker, Deputy Speakers, Leader payroll and personnel records. of Official Opposition, Caucus Chairs, Whips and • Update and communicate changes in the House Leaders. areas of policies and benefits to all elected Members and employees of the Legislative Staff continued to be responsible for updating and Assembly. maintaining Infosource, the online government directory for most areas of the Legislative Assembly. * Human Resource Development The responsibilities include maintaining and updating • Facilitate staff training to enable the information, listings and database of Members and employees to develop professionally and employees of the Legislative Assembly, to reflect the use their capabilities to further both changes resulting from the general election. Much of organizational and individual goals. the data is similar to that utilized for human resources and payroll purposes and must be disseminated in * Personnel Policies accordance with the Protection of Personal • Develop, maintain and document personnel Information Act. policies in accordance with the Administration Manual of the Province, Finance and Human Resources section provides a Legislative Administration Committee payroll service for Private Members’ constituency decisions and the unique environment of office staff whereby constituency office employees of the Legislative Assembly. Ensure proper Members are being paid bi-weekly using the Province communication of personnel policies to all of New Brunswick’s Human Resources Information employees. System. Staff are responsible for commencements, bi-weekly payments, terminations and related Human Resource Service Highlights documentation, along with the subsequent financial Salaries of employees in the Legislative Assembly have chargebacks to the Constituency Office Allowances of not been adjusted for economic increases since October the individual Members. During 2010 an average of 2008. The same is true for employees in the public thirty-eight constituency office staff were paid using service of the province. In addition, the indemnities and this Payroll Service Program for Members. salaries of Members and Ministers were frozen from January 1, 2009 to Dec 31, 2010. Normally, the A total of 28 students and other individuals were indemnities and salaries of Members and Ministers employed under the Student Employment and would have increased by an index based on the three- Experience Development (SEED) program and other year average increase in the wages of employees in the programs administered by the Legislative Assembly. province. Responsibilities included coordination of the employment programs and the commencement (payroll During the 2010 calendar year, in addition to the setup and notices of hiring), payment (weekly time retirement of two Members, the holding of a Provincial sheet input) and subsequent termination (removal from General Election, and the election of 26 new Members payroll and issuance of ROE) of each of the related and the appointment of a new Cabinet, there was a employees. The students employed included 19 Pages large turnover of employees in the offices of the for the 2009-2010 and 2010-2011 sessions. Members of the Legislative Assembly.
Finance and Human Resources staff processed the workload associated with the Members not re-elected
25
Financial Summary ― Legislative Assembly For the Year Ended March 31, 2010 (in $ 000s) Budget Actual Members’ Allowances, Committees and Operations Allowances to Members 8,885.0 9,054.4 Legsilative Committees 270.0 97.4 Subtotal 9,155.0 9,151.8
Office of the Legislative Assembly Legislative Library 432.0 431.0 Office of the Clerk (includes Speaker’s Office) 1,513.0 1,503.1 Office of the Conflict of Interest Commissioner 362.0 315.9 Hansard Office 589.0 582.4 Debates Translation 716.0 719.6 Subtotal 3,612.0 3,552.0 Offices of the Members of Registered Political Parties Office of Government Members 651.0 636.6 Office of the Official Opposition 1,011.0 1,003.0 Subtotal 1,662.0 1,639.6 Total : Legislative Assembly 14,429.0 14,343.4
Human Resources Summary ― Legislative Assembly Permanent Elected Sessional Wages Payroll Services Program Office of the Clerk House and Committee Support 5 0 0 0 0 General Administration 0 0 0 3 0 Finance and Human Resources 5 0 0 0 0 Technology 2 0 0 0 0 Sergeant-at-Arms and Security 3 0 7 10 0 Speaker’s Office 2 0 0 0 0 Office of the Conflict of Interest Commissioner 4 0 0 0 0 Office of the Access to Information and Privacy Commissioner 4 0 0 0 0 Legislative Library and Research Services 7 0 0 1 0 Hansard Office 10 0 0 1 0 Debates Translation 11 0 0 0 0 Office of Government Members 8 0 0 1 0 Office of the Official Opposition 14 0 0 2 0 Pages and Tour Guides (students) 0 0 19 0 0 Members 0 55 0 0 38 Total 75 55 26 18 38
26 Ceremonial, Security and Visitor Services
Sergeant-at-Arms ― Daniel Bussières The ongoing historic restoration of the Legislative Québec; and Kevin MacLeod, the Senate. The objects Assembly Building continued during 2010. The of the Association, achieved through regular discussion completion of phase 4 and 5A of the restoration project and communication between members, are as follows: included re-pointing the stone below ground level, the commencing of landscape work in front of the building, To serve as a vehicle for its members to meet the installation of five new flag poles and associated and discuss matters pertaining to their stone work and lighting, the painting of a number of unique and vital role in parliamentary offices using historic colours, and the copper cladding democracy; of the Legislative Library’s roof. To promote knowledge of both traditional The main front doors of the Legislative Assembly and contemporary roles of a Sergeant-at- Building were restored and restoration work was Arms; completed to the Speaker’s office. Renovations were also carried out to the section of the main floor of the To serve as a vehicle for its members to building which houses Clerk’s office staff. This exchange best business practices in their required the relocation of staff to other parts of the roles as Sergeant-at-Arms, including, but not building while the work was being completed. limited to, both ceremonial and security related duties; and Following the adjournment of the House on April 16, 2010, the building was closed to the public for the To foster a working relationship among ongoing restoration work. The building re-opened in Canadian Sergeants-at-Arms and Sergeants- time for the coverage of the general election held on at-Arms in other Commonwealth September 27th. Both CBC television and Radio- jurisdictions. Canada reported election results from the Legislative Assembly building, providing live coverage from the The closing of the Legislative Assembly Building rotunda and the second-floor Legislative Council during the summer months affected the number of Chamber. visitors to the building during the year. However, the number of visitors continued to go up during periods The 21st annual Student Legislative Seminar took place when the building was open, thanks in part to the April 16, 17 and 18, 2010. A total of 53 students from Capital Encounters Program of the New Brunswick various New Brunswick high schools participated. Provincial Capital Commission. With this program, Students were able to ask questions to various guest which began in April 2009, school group visits speakers, including the Premier, Ministers and MLAs. increased by 25% to 50% over the same period in 2008. The students participated in workshops, drafted Many schools that were too far away to afford the trip legislation, motions and Member’s statements. On the to Fredericton are now able to enhance their curriculum final day, students participated in a model parliament, with an instructive visit to the Legislative Assembly, as complete with the Speaker in the Chair, the Clerk at the well as other local museums and art galleries. Table and the participation of the Sergeant-at-Arms, Hansard staff and interpreters. The program is opened On October 30, 2010, the Girl Guides of Canada in to grade 11 and 12 students from all New Brunswick New Brunswick held its annual Canada Cord high schools. Ceremony in the Legislative Chamber. Thirty two girls from around the province received their Canada Cord On April 29, 2010, the Canadian Association of from His Honour Lieutenant-Governor Graydon Sergeants-at-Arms was formally incorporated. The Nicholas. The New Brunswick Scouting Awards Association’s membership consists of the Sergeants-at- ceremony was held the following week, on November Arms of every provincial and territorial Legislature, as 6, 2010. The Lieutenant-Governor presented well as the House of Commons and the Senate of certificates and awards, including the Chief Scout Canada (the Usher of the Black Rod). The Association Award, to Scouts Canada members in the province. has met annually since 1981. The current Board of Directors is as follows: Brian Hodgson, Alberta, Chair; On November 9, 2010, Canada’s new Governor Daniel Bussières, New Brunswick; Pierre Duchaine, General, His Excellency the Right Honourable David 27
member of the Law Society of New Brunswick and been practicing law for at least 15 years. The distinction of Queen’s counsel is bestowed upon experienced lawyers in recognition of their commitment to the principles of the legal profession and contributions to their communities. Among those receiving the distinction was the Clerk of the Legislative Assembly, Loredana Catalli Sonier. Other recipients included: Mark A. Canty, Saint John; Guy J. Daigle, Fredericton; Luc Desjardins, Petit- Rocher; J. E. Britt Dysart, Fredericton; David Hitchcock, Fredericton; T. William Morrissy, Miramichi; Gregory E. Murphy, Moncton; David G. O'Brien, Saint John; Peter Seheult, Grand Falls; and Odette J. Snow, Moncton.
His Excellency the Right Honourable David Johnston The annual Christmas Tree Lighting Ceremony was held greeting members of the IODE in the Rotunda. on the front grounds of the Legislature on December 3, Johnston, and Her Excellency Sharon Johnston, C.C., 2010. More than five hundred people took in the made their first official visit to New Brunswick. The festivities despite the threat of wet weather. Among official welcoming ceremony took place at 3 p.m. on those participating were Lieutenant-Governor Graydon the front grounds of the Legislative Assembly. The Nicholas and Her Honour Elizabeth Nicholas; Premier Governor General received military honours, which David Alward; Speaker Dale Graham; and the included a 21-Gun Salute and the inspection of the Legislative Assembly’s chaplain, the Very Reverend guard of honour. The official party then proceeded to Keith Joyce. the Legislative Assembly Chamber where Premier David Alward introduced his Cabinet members to Their Musical entertainment was provided by the Chorale de Excellencies. The Governor General then met with the l'école des Bâtisseurs, under the direction of Yolande Premier and Speaker Dale Graham in the Speaker’s Duguay, and the Sunset Church Choir, under the Office. Afterwards, a tea was held in the honour of the direction of Lacey Schwien. Hot apple cider and hot visit, with members of the Imperial Order of the chocolate were prepared by volunteers Dianne MacKay Daughters of the Empire (IODE). and Judi Lutes and served by the Epsilon Y's Men’s and Epsilon Y's Menette’s. Fredericton-area girl guides distributed treats to the children. To the excitement of the many children present, Santa Claus also made an appearance. Following a countdown, the multi-colored lights on the beautiful 8-metre (26-foot) balsam fir tree were lit by Beatrice Devlin. The Christmas tree was donated by Alice and Richard Ness of Sussex.
The Legislative Assembly received a number of dignitaries during the year, including: M. Jean-Régis Borius, Préfet de Saint-Pierre-et-Miquelon and M. Gilles Courrègelongue, Consul Général de France in the Atlantic provinces on March 11; a delegation from Namibia, including two Members of Parliament, Hon. Hafeni Ludwigh Ndemula and Hon. Henock Sheya Ya Kasita, Ms. Auguste Shali, Committee Clerk and Ms. His Excellency and Speaker Graham with members of the Julia Imene-Chanduro, the official ambassador, on IODE. October 27; and His Excellency Mr. Risto Piipponen, The annual Queen’s Counsel Ceremony took place in Ambassador of Finland to Canada and The Bahamas, the Assembly Chamber on November 27, 2010. To be and Mrs. Marjatta Piipponen, on November 4. eligible for Queen's counsel status, a lawyer must be a
28 Legislative Library
Legislative Librarian ― Kenda Clark-Gorey
Legislative Librarian
Government Publications Technical Services Reference Services Services
Mandate The Library strives to serve Members, staff, civil According to the Legislative Library Act, the servants and the public in an efficient and Legislative Library shall operate primarily for the use accommodating manner. All requests for information of the Members of the Legislative Assembly and the are handled in confidence and in a non-partisan members of departments in order that they may better fashion. Twenty-four hour access is available through serve the people of New Brunswick. The Legislative phone, e-mail and fax. The Library is open from 8:15 Library may acquire by gift, bequest, loan or purchase a.m. to 5:00 p.m., five days a week. When the House is any book, periodical, newspaper, film or any in session, the Library remains open in the evening publication that may serve the Members of the until the House rises. Legislative Assembly or the departments in the performance of their duties. Highlights 2010 was a very busy and challenging year for the staff The Legislative Library is designated as the official of the Legislative Library. The Legislative Assembly library for the deposit of New Brunswick government building remained closed to the public for the second publications. The Queen’s Printer is required to deposit summer in a row due to renovations. This meant that with the Legislative Library four copies of every the Legislative Library was also closed to patrons. As a government publication printed by that Office. Subject result a work area to accommodate researchers was set to the government publications deposited by the up across the street at the government documents Queen’s Printer, all departments are required to deposit branch. A workstation was installed as well as a with the Legislative Library four copies of every microfilm reader. Library staff transported materials for government publication printed by it or under its patrons between the two buildings as requests were authority within thirty days after its printing. received. The middle of August brought new challenges to library staff as work on the library roof The Legislative Library has broadened its mandate to began. To protect the collections all stacks were automatically receive all “online” or “born digital” covered in plastic as well as equipment and furniture. New Brunswick government publications. An This resulted in staff working from their own offices e-repository for New Brunswick electronic government outside the Library while monitoring phone calls and publications has been established whereby selective e-mails remotely. Since Library staff are located in publications will be downloaded for long-term three separate buildings this posed several difficulties. preservation and better access. It should be noted that New policies and procedures had to be developed to the library also still maintains a print collection of all ensure that library services were not impacted and that government documents. A significant challenge over materials were properly and safely transported to the the past few years has been adapting to the increasing government documents building in all types of weather. complexity of library work due to the rapid expansion The Legislative Assembly building opened to the of electronic information resources. As the official public in September but the Library remained closed library for the deposit of New Brunswick government due to ongoing roof work until November 23rd, the day publications, the Legislative Library continues to stress of the House opening. the importance of producing print copies, as well as Internet versions of government publications. The Collection Development Library advocates that print copies should continue to The Legislative Library is very receptive to suggestions be made available for future generations and for regarding books and other materials that might be today’s public that might not own a computer. acquired to enhance its collections. During the past 29 year, numerous acquisitions were made as a result of As in the previous year, numerous requests were made insightful suggestions from Members of the Legislative by authors for help researching materials for upcoming Assembly, departmental staff and the public. books. Many of the resources used were from the library’s New Brunswick Collection. The Legislative Library’s New Brunswick Collection is an important part of New Brunswick’s heritage and is an The library subscribes to a couple of electronic incredible resource for the province. In 2010, New databases. Infomart has proven to be invaluable for Brunswick publishers were once again approached to finding specific newspaper articles for patrons. It is donate their books, as were numerous authors of also useful in finding everything written on a particular privately published material. In many instances, the topic in certain newspapers. The Ebsco database, Library was able to issue tax receipts for such donations. Political Science Complete, which is a searchable full Several authors and publishers were receptive to the idea. text periodical database is also very useful when doing Donations of books were also received from patrons of topical searches for patrons on a specific subject or the library and from various associations. searching in a particular periodical title.
The Legislative Library is grateful to the following The databases that were created in-house continued to government departments, individuals, publishers and be used on a daily basis by library staff and patrons. associations who donated books during the past year: These databases include MLA biographies, Women MLA biographies, Maiden Speeches, Election history, Individuals and reference questions. Calvin Lee Craig Deny Dallaire Marketing/Outreach Millie Gaudet The Library has continued to work toward raising its John Oxner profile and fostering closer relations with its most Carl Urquhart, MLA important clients, New Brunswick’s 55 MLAs. Many Jean Weissenhorn DeLong Members regularly stop by in the morning to catch up Ferne Wolstenholme with the newest issue of their local newspaper before the daily sitting. Others stop by briefly to borrow Publishers/Associates periodicals or other material. Numerous Members and Department of Natural Resources staff have made use of the Library’s reference service Department of the Environment to assist them in their research on current issues before Fundy Guild Inc. the House. Goose Lane Editions La Grande Marée Even though the library was closed during and after the Office of the Premier election, Library staff worked hard to meet new Members in information and training sessions, and in The serials collection continues to be a heavily used their offices. The new Members were signed up for collection of the library. Once again 2010 was a difficult library cards as well as given explanations of services year for newspaper and magazine publishers. Several the Library provides. titles ceased being printed and very few new ones were Over the past year, the Legislative Library mounted started. The following titles were added to the Library three different displays. Generally more are created Collection; Le Bon Vent, Bread ‘n Molasses, River throughout a year but due to the Legislative Assembly Region Reporter, Zoom N.B., and Platinum. being closed to public access for several months there were fewer displays. The displays created included; Reference Heritage Week – “the 50th anniversary of the Global During 2010, the reference team kept busy throughout Village”, Women and Politics, and Social Media and the year answering questions, filling Hansard requests Politics. and helping patrons. Because of the closure of the library many questions that normally would have been The library’s published documents still remain one of researched by patrons themselves had to be researched by the most used and effective methods of outreach. In library staff. terms of publishing, the Legislative Library has several
30 publications it produces on a regular basis that are sent electronic repository. The e-repository was established out to MLAs and other government employees. in the summer of 2005. To date, e-versions of annual reports and other government e-serial publications, The Government Documents Checklist is available in have not comprehensively been collected. However, PDF format on the library’s Web site at:
The Selected Accessions List is distributed to Members In February, the Library received 60 boxes of materials and the Clerk and Assistant Clerks in a paper copy from the Department of Environment library that was format four times a year. Electronic copies of this list of being dismantled. A plan is being developed to new books are also provided by e-mail to all Legislative determine how to incorporate the boxed materials into Assembly staff as well as New Brunswick government the Legislative Library’s holdings. It will require a employees. These copies contain added notes or great deal of staff time as well as space. “updates” highlighting a particular service provided by the Legislative Library, reviews of selected books on the The library’s collection of federal material, since early list, or some aspect of its collection (e.g. Multimedia and 2005, continues to dwindle under careful weeding. Politics). The quarterly list can be found on the library’s Hundreds of items, have found a new home at the local Web site at:
31 transition went smoothly and when combined with the system would be ready to use at the start of the new software update from the fall of 2009, provided a year. In addition to tracking time the new statistics noticeable boost in performance. component also allows staff to track what types of questions are being asked (eg, research, legislation, Development also resumed on the Library’s new Web Hansard, journal or newspaper articles, biographical or site with a final design being decided upon after the historical). This will enable staff to determine which GNB new Web site went live. The Library had decided resources money should be spent on. to wait to see if any useful features could be incorporated into its own site. Backend tools that will be used by Space/Storage Library staff to manage the web site were completed and Accommodation of the collections continues to provide content for the databases that will be available through challenges especially in the main library. The the site, such as the NB Elections Database, has been Legislative Library continues to accept material from collected and entered. Launch of the new Web site is various departmental libraries and government agency scheduled for late spring of 2011. libraries that are closing or weeding their collections.
The Library’s in-house database management and Staffing systems tool (DataBrowser) was migrated to a new The Legislative Library has a staff of seven full-time software platform, allowing for a number of permanent employees: Kenda Clark-Gorey, Legislative improvements to be made. One of the goals of the new Librarian; Janet McNeil, Government Documents version was to pull together as many of the tools used by Librarian; Kathleen Gaudet, Reference and Outreach/ Library staff as possible into a single, easy to navigate Continuous Learning Librarian; Anthony Lovesey, web application. Improved searching, editing and Automation Specialist; Jonathan Bowie, Government reporting features were implemented along with the Documents/ Reference Services Assistant; Tom addition of a new database focusing on women MLAs. Stillwell, Head of Circulation and Reference Services Assistant; Jean Weissenhorn Delong, Technical The Library became a participant in the APLIC Services. Government Electronic Document Repository initiative as well as a member of the technical sub-committee. The Peggy Goss was hired for a year as Acting Reference project’s goal is to offer a centralized, searchable and Outreach/Continuous Learning Librarian starting in repository of government published documents from mid-April to cover a leave of absence. across Canada. The repository is currently in the user evaluation and testing stage with an initial release date The Legislative Library also benefited this past summer still to be decided upon. The Library will initially be from the work of a summer student, Kasie Wilcox. She contributing an estimated 700 electronic monographs to worked on a variety of projects including: inputting the repository. information into new databases, inventory, newspaper clippings and shelf reading. In November staff decided to review the way statistics were collected for library usage and research. It was Memberships decided that the amount of time spent on individual Kenda Clark-Gorey is a member of the Atlantic questions was not being accurately recorded. On the Provinces Library Association, the Canadian Library existing stats sheet each question was counted as one and Association, the Special Libraries Association and the there was no way to indicate if a question took Association of Parliamentary Libraries in Canada. 15 minutes to answer or required several hours of Janet McNeil and Kenda Clark-Gorey are members of research. To correct this, a statistics tracking component the Association des bibliothécaires professionnel(le)s was developed and added to the Databrowser. A trial du Nouveau-Brunswick/Association of Professional was set up to run in December with hopes that the Librarians of New Brunswick.
32 Hansard Office
Official Reporter — Linda Fahey
Official Reporter
House and Committee Services
Recording and Transcription Editing Publication Console Operation
Hansard takes its name from Thomas Hansard, who Assembly network. The console operator maintains was a printer and publisher of the Debates of the contact with the Hansard Office through e-mail, and, British Parliament in the early 1800s. Those debates with assistance from the pages, seeks information and were based, first, on press reports and, later, on the collects documentation from the Members of the reports of Mr. Hansard’s staff. In time, Thomas Legislative Assembly and visitors for use during Hansard added his name to the title page, and this transcript preparation. name, “Hansard”, was later adopted by most jurisdictions in the British Commonwealth to refer to Throughout 2010, 6.4 Hansard staff covered console their own official reports. operation for House and committee proceedings and for special events hosted by the Legislature. Staff recorded The New Brunswick Hansard Office records and and logged 313 hours of House and committee publishes print and electronic versions of the proceedings: 306 hours during 65 sittings of the House proceedings of the House in both official languages. and 7 hours during 5 committee meetings. The Hansard Office also records the proceedings of the committees of the Legislative Assembly and responds Transcript Production to related inquiries. During session. To best serve the Legislative Assembly, Hansard staff first produce and post on the Recording and Console Operation network the most highly sought-after transcripts and VIQ Solutions Inc. hardware and software are used for those transcripts that are anticipated to be required. The the recording of all events held by the Legislative oral questions transcripts of each daily sitting always Assembly. Prior to an event, staff register its details in take first priority, followed by the transcripts of the the primary and backup recording systems located in message portions of the sitting. Should urgent requests the Hansard Office and conduct equipment tests in the for transcripts be received, priorities other than the oral meeting room to ensure high-quality sound and questions transcripts are adjusted. recording. Test times are communicated to those organizations that provide broadcasts and webcasts of Five minutes after the first order of business is called proceedings and also to colleagues whose by the Speaker, the Hansard staff begin the responsibilities include the functionality of sound and transcription, research, and editing required to produce recording equipment. The digital recordings, in the the transcripts of the first portion of the sitting: form of five-minute takes, are accessed for condolences and messages of sympathy, introduction of transcription through software that resides on Hansard guests, messages of congratulation and recognition and, Office computers. often, the Speaker’s rulings, statements, and messages. Work on this segment of the sitting is paused for the The Hansard Office is responsible for the efficient completion of question period transcripts and is operation of the sound console and all microphones resumed immediately afterward. during House and committee proceedings and other events. The console operator dubs the names of those Staff work nonstop on oral questions until their part of speaking, provides additional commentary that would the full transcript has been completed. Throughout be helpful to staff when transcribing, and compiles 2010, an electronic transcript for each of the electronic logs, which are posted on the Legislative 61 question periods was posted on the network and also
33 e-mailed to 455 individuals within three hours of the The dedicated effort of staff in the spring, summer, and conclusion of question period. The distribution of hard fall of 2010 was on completing the transcription and copies of oral questions was altogether discontinued in editing of the current session and diminishing the 2010. backlog of transcription and finalization that had developed in the 1990s and continued to grow in the Upon completion of question period and message early 2000s. The backlog creates a full secondary transcripts, staff work on transcript requests and on workload for staff, affecting their ability to finalize unfinished portions of the current session. Transcripts immediately the current-session House and committee that have had one edit are called “blues”, and they are transcripts, which is the objective. Therefore, while the the first transcripts posted to the Legislative Assembly House was not sitting, staff dedicated enormous effort network. The blues transcripts are gradually replaced and made tremendous gains toward eliminating the by the fully edited transcripts, as evidenced by the backlog. document extensions changing from “bl” to “c”. By the year’s end, Hansard staff had transcribed and When message and oral questions transcripts have been edited in excess of 2.9 million words of House completed, staff work on unfinished portions of the proceedings and finalized 117 daily sittings. Work daily sittings of the current session and post the completed is listed below. transcripts, called “blues”, on Legisdoc. The blues are individual transcripts that have had only a first edit. • The following 60 current daily sittings had been both These transcripts can be identified by their bl file transcribed and blued (first edit): extensions (.bl). A final edit is done later. First session, 57th legislature (2010-11), Daily Sittings 1-9 Outside session. Upon the adjournment of a session, Fourth session, 56th legislature (2009-10), Daily Sittings staff complete the blues of the latest session and work 17-68 on finalizing the transcripts of other recent sessions. • The following 45 daily sittings from earlier sessions had Finalization involves a second listening to the takes to been transcribed: verify the content, compiling the transcripts of the First session, 55th legislature (2003-04), Daily Sittings entire sitting, creating and attaching the tables of 11-55 • The following 117 current and past daily sittings had been contents and introductory pages, and proofreading the finalized: document for completeness and for stylistic, Third session, 56th legislature (2008-09), Daily Sittings 1 grammatical, procedural, and research accuracy. In to 65, completing that session 2010, the distribution of electronic copies of the daily Fifth session, 54 legislature (2002-03), Daily Sittings 2 sittings continued but the distribution of print copies and 4-14, 16-55 was reduced to just the Legislative Library and the Debates Translation Office, thereby lowering copying The statistical table below covers the past five sessions costs and eliminating postage costs. and the 2010 portion of the 2010-11 session.
House Transcription Word Counts Session English French Total 55-3 (2005-06: 54 days, 310 hours*) 1 494 012 (74 %) 527 383 (26 %) 2 021 385 56-1 (2007: 79 days, 477 hours) 2 524 185 (73 %) 929 210 (27 %) 3 453 395 56-2 (2007-08: 64 days, 363 hours) 1 978 333 (70 %) 847 493 (30 %) 2 825 826
56-3 (2008-09: 65 days, 324 hours) 1 918 890 (81 %) 455 111 (19 %) 2 374 001
56-4 (2009-2010: 68 days, 319 hours) 1 339 036 (75 %) 458 823 (25 %) 1 797 859
57-1 (2010 portion: 17 days, 62 hours) 345 561 (69%) 153 980 (31%) 499 541
* Includes 22.75 hours and 283 five-minute takes of the Standing Committee on Estimates, June 2006. Standing Committee on Estimates transcripts were appended to House transcripts in 2005-06. 34
Request Transcripts efficiency of this database as a recording, The Hansard Office responded in a timely fashion to communications, and reporting tool. transcript requests and posted transcripts on the Legislative Assembly network in order to provide a Staff production database. In 2010, this database was means for independent retrieval of transcripts. In 2010, completed and put into operation. It replaced the the office again partnered with the Legislative Library monthly transcription work logs, production reports, on the handling of transcript requests, with library staff and performance feedback forms and eliminated all retrieving transcripts from the network and contacting manual calculations as well as the printing, the Hansard Office for only those transcripts not photocopying, and exchanging of forms. This database posted. Throughout 2010, the Hansard Office reduced the time spent by all staff on production responded to 252 transcript requests. The average reporting and increased significantly the accuracy of turnaround time was one day, with 146 transcripts the reports. (58%) being provided on the day requested. Other records. Staff maintained in-house records to Research and Resources assist transcript research and production. Records kept To ensure the integrity of the transcripts, staff included details of bills, motions, petitions, throne and undertake extensive research, which is documented and budget speeches, and capital estimates. Detailed then filed in the daily sitting folders. Although staff records on departmental appearances during main have numerous resources for independent research, estimates were kept up to date and were made available often, they must contact others for assistance. Hansard on the Legislative Assembly network and upon request. staff are most appreciative of the documentation and information so readily supplied by Members of the Manuals. In-house office procedures manuals and Legislative Assembly, colleagues in other Legislative transcript precedents manuals were updated throughout Assembly offices, and others who are called upon for the year, as were the word lists. assistance. Human Resources Records, Reports, and Manuals Throughout 2010, the Hansard Office was comprised Further technology was introduced into the workplace of 9 full-time staff, 3 part-time outsourced in 2010 through database systems, which were professionals, and 1.4 casual staff. developed with the assistance of Anthony Lovesay, Automation Specialist at the Legislative Library. These Staff devoted time toward preparing and delivering systems were designed to meet the challenge of training for the sessional staff on console operation; effectively reducing the time spent storing, compiling, transcription, editing, and research techniques; and and retrieving statistics that are ordinarily kept by the office procedures and continued to be available as Hansard Office and those statistics that are sometimes advisors once formal training and editing meetings requested by others. The databases contain full and were completed. Ongoing development came in the accurate records of workflow and statistics and provide form of revised daily sittings being circulated among an ease of reporting that frees all staff to devote more all staff to augment editing skills and to stimulate time toward transcript production. questions and discussion.
Sign-out records database. In November 2010, staff Full staff meetings were held weekly to exchange began exclusive use of this database, without the paper information and to plan for and apprise staff of backup, to record transcript and sitting statistics and to upcoming sittings and events. Staff discussed the status compile, quickly and efficiently, statistical reports for of Hansard production and informed colleagues of the daily sittings, sessions, and specific time periods. progress being made on their particular segment of the work. Request transcript database. Refinements were completed on this database in 2010 to eliminate any In order to provide timely service and support to the repetition of data entry as request transcripts moved Legislative Assembly throughout the session, the through three stages: wait-listed, prioritized, and working hours for the Hansard staff were extended, archived. The modifications further enhanced the with a typical workday ending at 6 p.m., when the
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House rose. Staff provided console operation during all Brunswick Duke of Edinburgh Program, the Canada weekend events and, on occasion, rearranged their Cord ceremony, the 2010 New Brunswick Awards work schedules to assist Clerk’s Office staff. ceremony, as well as a book launch.
Special Events Hansard Association of Canada Besides House and committee events, Hansard staff New Brunswick Hansard remained active in the operated the console equipment for the three-day Hansard Association of Canada by contributing an Student Legislative Seminar, the Canadian Association article to its annual newsletter, responding to queries of Parliamentary Administration conference, the from other jurisdictions, and participating in its ceremonies held to swear in Members of the conference. Other jurisdictions provided useful Legislative Assembly and ministers; the Queen’s information requested by New Brunswick Hansard Counsel ceremony, the Silver Ceremony of the New regarding procedure and new technology.
36 Debates Translation
Chief Translator — Aurella Losier-Vienneau
Chief Translator
4 Parliamentary 2 Parliamentary Translators II 1 Parliamentary Translator I Translators III (Autonomous) (Intermediate) (Junior)
1 Executive Secretary 2
Mandate Under section 8 of the Official Languages Act of New In the fall, a revised version of the Debates Brunswick, “The records, journals and reports of the Translation guidelines was prepared and Legislative Assembly and its committees shall be circulated to clients. These guidelines deal with printed and published in English and French”. This services provided, the kinds of documents that are requirement is enshrined in subsection 18(2) of the translated, requirements regarding formatting and Constitution Act, 1982: “The statutes, records and electronic documents, turnaround times, etc. journals of the legislature of New Brunswick shall be printed and published in English and French and both During 2010, production reached more than language versions are equally authoritative.” 2 million words, which represents an increase of 1.6% over the preceding year. More specifically, Debates Translation translates statements and speeches delivered by members in the During the year, more than 1 026 translation House, the daily Journal, the proceedings of the House requests were processed, not including countless (“Hansard”), committee reports, and other material for requests for prompt translation made by the Office of the Legislative Assembly. telephone or e-mail.
Calendar Year 2010 House Objective: to translate the records and journals of Highlights Legislative Assembly proceedings (Hansard and A promotion was granted to a deserving staff Journal), as well as motions introduced in the House, member during the year. the Order and Notice Paper, Speaker’s rulings, and other documents. There were 65 daily sittings in 2010, including 48 daily sittings in the fourth session of the 56th Translation of Hansard accounted for close to 65% of legislature and 17 daily sittings in the first session the workload, 5% more than in 2009. Almost 30% of of the 57th legislature. Hansard translation was into English.
The Chief Translator spent June revising and Table 2 provides comparative statistics on the number editing the book by James Macnutt entitled of words for the past five sessions. Building for Democracy: The History and Architecture of the Legislative Buildings of Nova In 2010, the translation of the daily Journal represented Scotia, Prince Edward Island and New more than 4% of the workload, a decrease of 47% Brunswick, translated by Alayn Noël. The book compared to 2009; translation is usually completed received the support of the legislative assemblies shortly after the session ends. The Order Paper and of the three Maritime Provinces. July was spent notices of motion accounted for more than 14% of the on proofreading. workload; they are translated the same day. 37
Members of the Legislative Assembly During the intersession, written translation services Objective: to translate, as resources allow, statements provided for both government and opposition members and speeches delivered in the House by members, included correspondence and press releases. During the including Cabinet ministers and opposition members. intersession period, the Office of the Official The material translated includes messages of Opposition was the main client, accounting for 94% of condolence, congratulations, and the introduction of the workload. The Office of Government Members guests, statements by ministers and members, the accounted for 6% of the workload. Translation requests introduction of bills and speeches on second reading, by members of the Legislative Assembly usually speeches related to debatable motions, speeches on the receive same-day or next-day service, as resources tabling of special documents, as well, of course, as the allow. speech from the throne, speeches related to the debate on the speech from the throne, and the closure of the Committees debate, and the budget speech, speeches related to the Objective: to translate reports, agendas, and notices of budget debate, and the closure of the debate. Speeches meetings for standing and select committees of the on budget estimates for the various departments are Legislative Assembly. also translated. Since there were not many committee meetings in Translation for members of the Legislative Assembly 2010, the translation for committees represented less accounted for almost 9% of the total workload. The than 1% of the total workload. number of words translated decreased by 35% from the previous year. Office of the Legislative Assembly Objective: to translate material of a procedural and During the 65 sitting days of the year under review, administrative nature for the Speaker’s Office, the 320 requests for translation of speeches and statements Clerk’s Office, the Hansard Office, and the Legislative were processed, representing 830 pages. These Library, as well as correspondence and reports for the included the speech from the throne for the first session Office of the Conflict of Interest Commissioner. of the 57th legislature and the 2011-12 capital budget speech, as well as 257 statements and 61 speeches Translation for the Office of the Legislative Assembly given in the House by ministers or private members. represented more than 8% of the total workload. The The average speech length was 7 pages. Translation for number of words translated increased by 64% over Cabinet ministers accounted for 89% of the workload. 2009. Approximately 95% of translation was into French.
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Table 1: Debates Translation Output, in words 2009 Calendar Year (rounded figures)
HOUSE Notices of Motions and Order Paper 292 000 Journal 88 000 Hansard1 1 323 000 MEMBERS Speeches and Statements 155 000 Correspondence and press releases 24 000
COMMITTEES 3 000
OFFICE OF THE LEGISLATIVE ASSEMBLY 146 000 2 TOTAL 2 031 000
1 Includes a carryover of about 1.3 million words (27% of 2001-02 Hansard and Sittings 1 to 16 of 2002-03 Hansard, and Sitting 4 of 2010-11 Hansard) from the previous year.
2 Excludes a carryover of approximately 20.6 million words (86% of 2002-03 Hansard, 100% of 2003-04 Hansard, 100% of 2004-05 Hansard, 100% of 2005-06 Hansard, 100% of 2007 Hansard, 100% of 2007-08 Hansard, 100% of 2008-09 Hansard, 100% of 2009-10 Hansard, and Sittings 1 to 17 of 2010-11 Hansard) into the next year.
Table 2: Comparative Statistics for Sessions
2005-06 2007 2007-08 2008-09 2009-10 Days 54 79 64 65 68 Words 2 021 385 3 453 395 2 827 411 2 372 004 1 797 859
39 Special Project
Special Project Officer ― Valmond LeBlanc Background than the published volumes. When Debates Translation was established in 1977, its • At year’s end, translation of dailies up to November mandate was to translate House proceedings (“Hansard”) 26, 2002, was posted on the internal network of the before the next session. This differs from other legislatures Legislative Assembly. in Canada, where proceedings are usually made available • A total of 489 Hansard dailies in dual-column, PDF within 24 to 48 hours. A translation backlog of Hansard format are available for the 1993 to 2002-03 sessions. developed in the early nineties, and the Legislative These finalized, translated dailies can be viewed, Administration Committee approved in September 1997 a printed, and are fully searchable electronically. strategy to address the issue. This strategy had three components. Objective 3: Reduce the Hansard translation backlog to 12 months. The first component was to seek outside funding to assist catch-up efforts. During the year in review, no outside Results funding for translation outsourcing was received. • The Hansard translation backlog rose by 0.98 million words, compared to 1.22 million words during the The second component was internal funding for translation previous year, a decrease of 25%. outsourcing. During the year in review, $11 821 was spent • During the year in review, 65 new daily sittings from the Debates Translation budget for outsourcing. occurred, while translation of 42 sitting days was completed, for a net backlog increase of 23 sitting The third component was designation of a senior staff days, compared to an increase of 38 sitting days in member as Special Project Officer, reporting to the Clerk the previous year. of the Legislative Assembly, to focus full-time on • Hansard translation was trailing by 96 months (or reducing the translation backlog. Duties also included 502 dailies), compared to 92 months (or 479 dailies) updating the Directory of New Brunswick and National at the end of the previous year. Organizations and leadership in setting standards and quality control. Quality Control The Directory of New Brunswick and National The special project has three objectives. Organizations was updated on a more or less monthly basis during the year. It serves as a repository of over Objective 1: Maintain the Hansard translation 37 000 research findings that pertain mostly to national workflow. and provincial organizations and programs. All entries are fully referenced, and some provide hyperlinks. The Results Parliamentary Stylebook was also updated four times. • Hansard translation demand was 2.30 million words, compared to 2.48 million words in the previous year, a Both the stylebook and directory are available for decrease of 8%. consultation and download at
40 Program for Members
Program for Members salaries of staff, salary and expenses of the leaders, The other components or branches of the Legislative and other expenses related to the operation of the Assembly Office are the Government Members’ respective Offices. Office and the Office of the Official Opposition. Research and Administrative Support Each party grouping or caucus of elected Members The staff of each office provides primary and is a branch of the Legislative Assembly Office. The secondary research support with respect to topics and Speaker has authority over the administration of each issues of interest to the Members. The Office helps caucus office; however, for obvious reasons, these handle correspondence relating to Members’ branches operate with considerable autonomy. legislative and public duties and provides many other Both branches received financial, administrative and support functions. personnel services, as well as other support services from other branches of the Legislative Assembly Office of Government Members Office under the direction of the Clerk. The eight permanent staff of this office report to a Chief of Staff who is responsible for all Funding communications, research, secretarial and receptionist Under the Program for Members, the Private duties required to support the elected Members of the Members of the Legislative Assembly are provided Government Caucus. with furnished offices in the Legislative Complex in Members and staff of this Office occupy the Fredericton. second and third floors of the Departmental Building Under the authority of subsection 29(5) of the (West Block). Legislative Assembly Act, the Legislative Administration Committee approves annual funding Office of the Official Opposition for Private Members for secretarial, research and The staff of this office is comprised of 14 permanent other assistance incidental to the performance of positions and includes a Chief of Staff who is their duties. Members of each political party combine responsible for all communications, research, policy this funding to obtain and share research, secretarial development, secretarial and receptionist duties in support of the elected Members of the Official and receptionist personnel. Opposition Caucus. Under subsections 29(1) and (3) of the Act, funding is approved annually for the leaders of registered The offices of the Members and staff of the Official political parties represented in the House (Leader of Opposition are located in the Old Education Building the Opposition and third party leaders) to be used for and in the Jewett House.
41 Publications and Electronic Resources
Debates Translation Periodicals Contents (monthly). Listing of Definitions in Legislation, 1993- / Recueil de Selected Accessions (quarterly).* définitions législatives, 1993 Sauvageau, Alain. Parliamentary Translation Forms, * Internet:
Legislative Library Special Project The Development of the New Brunswick Legislative LeBlanc, Valmond. Directory of New Brunswick and Library, 1841-1991. National Organizations [online in PDF, updated Elections in New Brunswick, 1784-1984. regularly]. 1979-,
42