Cork County Council- Public Spending Code Quality Assurance Report 2020

Public Spending Code Quality Assurance Report 2020 Cork County Council

For submission to the National Oversight and Audit Commission in compliance with the Public Spending Code Cork County Council- Public Spending Code Quality Assurance Report 2020

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Certification

The Annual Quality Assurance Report reflects Cork County Council’s assessment of its Public Spending Code compliance based on the best available financial, organisational and performance related information relating to the organisation’s various areas of responsibility.

Signature of Accounting Officer: Date:

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Cork County Council- Public Spending Code Quality Assurance Report 2020

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Contents

Introduction 6

Step 1 - Project Inventory 7

Step 2 – Summary Information of Procurement >10m Euro 23

Step 3 – Public Spending Code Checklists 24

Step 4 – In Depth Project Checks 36

Step 5 – Summary Report 86

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Introduction

Cork County Council has completed this Quality Assurance Report as part of its on-going Public Spending Code compliance.

The Public Spending Code aims to ensure that the state achieves value for money in the use of all public funds. This Quality Assurance Report gauges whether Cork County Council meets these aims.

This Quality Assurance process contains 5 steps:

1. An inventory of projects/programmes at the different stages of the Project Life Cycle. 2. Online publication of procurement information relative to projects in excess of 10 million euro. Specifically those in progress or completed in the year under review. 3. Complete checklist relative to different capital and current expenditure programs stages. 4. In-depth check on a number of projects/programmes. 5. Summary Report.

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Step 1 - Project/Programme Inventory

This inventory reflects all of Cork County Councils capital and current Expenditure based programmes/projects in excess of €500,000 for the reporting period.

Please note the following:

 Cork County Council’s (CCC) Annual Capital Programme, Annual Budget and AFS inform this inventory.

 Cork County Council continues to ensure there is a focus on compliance with the Public Spending Code across all directorates. However due to the size and volume of the capital projects managed by Cork County Council, the centralised management of capital projects remains challenging.

 This has made the compilation of a complete inventory listing more complex. The inventory outlined in this report under the heading Expenditure being considered has been taken from the Councils draft three-year capital programme. The inventory listed under the headings Expenditure being incurred and Expenditure recently ended has been taken from Cork County Council’s Unaudited AFS 2020.

 All current (revenue) expenditure includes pay.

 Certain current revenue and capital projects are aggregates of numerous smaller projects or multiyear projects. These are included in the inventory because the overall project exceeds €500,000 euro even though some spending falls outside the reporting period.

 The inventory excludes water capital projects as Irish Water oversees same (albeit with CCC as an agent).

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Cork County Council- Public Spending Code Quality Assurance Report 2020

REVENUE EXPENDITURE BEING CONSIDERED – GREATER THAN €0.5M (CAPITAL AND CURRENT)

Project/Scheme/Programme Name Short Description Current Expenditure Capital Expenditure Amount Capital Expenditure Projected Amount in in Reference Year (Non Amount in Reference Project/Programme Lifetime Explanatory Reference Year Grant ) Year (Grant ) Anticipated Timeline Expenditure Notes Maint/Improv LA Housing Units

Housing Assess, Alloc & Trans

Housing Rent & TP Admin

Admin Homeless Service

Support to Housing Capital Programme Housing € 2021 2,877,929 RAS Programme RAS € 2021 691,796 Housing Loans

Housing Grant Housing grants € 2021 970,298 Voluntary Housing Scheme

NP Road - Maint & Improvement

NS Road - Maint & Improvement

Reg Road - Maint & Improvement

Local Road - Maint & Improvement

Public Lighting

Traffic Management Improvement

Road Safety Promotion/Educate

Car Parking

Support to Roads Capital Programme

Agency & Recoupable Services

Water Supply

Waste Water Treatment Water Treatment € 2021 786,770 Operation & Maint Public Convenience

Admin Grp Schemes & Private In

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Local Authority Water

Forward Planning

Development Management Development € Management 803,344 2021 Enforcement

Indust & Comm Facilities

Tourism Development & Promot

Comm & Enterprise Function

Building Control

Economic Development & Promotion

Heritage & Conservation Service

Landfill Operation & Aftercare

Recovery & Recycle Facility Operation Recovery + Recycle € 1,101,122 2021 Litter Management

Street Cleaning

Waste Regs, Monitor & Enforcement

Maintenance of Burial Grounds

Safety of Structures & Places

Operation of Fire Service

Fire Prevention

Water Quality,Air & Noise Pollution

Climate Change & Flooding Climate Change € 566,493 2021 Leisure Facilities Operation

Operation of Library & Archive

Outdoor Leisure Areas Operation

Comm, Sport & Rec Development

Operation of Arts Programme

Op & Maint of Piers & Harbours

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Coastal Protection Coastal Protection € €606,477 2021 Veterinary Service

Profit/Loss Machinery Account

Administration of Rates

Local Reps & Civic Leadership

Motor Taxation

Agency & Recoupable Services

Corporate Building Costs

General Corporate Services Corporate Services € 1,061,534 2021 ICT ICT € 1,822,665 2021 Human Resources Function

Finance Function

Pensions & Lump Sum Costs Pension € 1,800,384 2021 Area Offices

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Cork County Council- Public Spending Code Quality Assurance Report 2020

REVENUE EXPENDITURE BEING INCURRED – GREATER THAN €0.5M (CAPITAL AND CURRENT)

Project/Scheme/Programme Name Short Description Current Expenditure Capital Expenditure Amount Capital Expenditure Projected Amount in in Reference Year (Non Amount in Reference Project/Programme Lifetime Explanatory Reference Year Grant ) Year (Grant ) Anticipated Timeline Expenditure Notes Maint/Improv LA Housing Units Housing Improvements € 2021 13,389,802 Housing Assess, Alloc & Transfers Housing Assessments, € 2021 Allocations & Transfers 1,639,505 Housing Rent & TP Administration Housing Rent € 1,455,048 2021 Admin Homeless Service Homeless Service € 3,319,922 2021 Support to Housing Capital Programme Housing Capital Support € 2021 5,029,979 RAS Programme RAS € 2021 10,880,704 Housing Loans Housing Loans € 2021 2,606,636 Housing Grant Housing Grant € 2021 5,425,548 Voluntary Housing Scheme

NP Road - Maint & Improvements Improvement Roads € 2021 781,523 NS Road - Maint & Improvements Improvement Roads € 2021 1,030,669 Reg Road - Maint & Improvements Improvement Roads € 2021 22,271,283 Local Road - Maint & Improvements Improvement Roads € 2021 45,887,554 Public Lighting Public Lighting € 2021 4,319,076 Traffic Management Improvements Traffic Management € 2021 Improvement 671,173 Road Safety Promotion/Educate Education Road Safety € 2021 584,907 Car Parking Car Parking € 2021 1,561,520 Support to Roads Capital Programme Support to Roads Capital € 2021 Programme 1,125,887 Agency & Recoupable Services Agency & Recoupable € 2021 Services 2,905,392 Water Supply Water Supply € 2021 17,657,303

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Waste Water Treatment Waste Water Treatment € 2021 4,974,489 Operation & Maint Public Convenience Sanitary Care € 2021 1,160,716 Admin Grp Schemes & Private In Administration group € 2021 schemes 2,963,737 Local Authority Water Water Supply € 2021 1,946,202 Forward Planning Forward Planning € 2021 3,155,818 Development Management Development € 2021 Management 6,318,886 Enforcement Enforcement € 2021 648,277 Indust & Comm Facilities Industry & Commercial € 2021 Facilities 721,157 Tourism Development & Promotion Tourism € 2021 1,203,201 Comm & Enterprise Function Enterprise € 2021 2,887,205 Building Control Building Control € 2021 853,923 Economic Development & Promotion Economic Development & € 2021 Promotion 9,182,063 Heritage & Conservation Service Heritage & Conservation € 2021 Service 697,558 Landfill Operation & Aftercare Landfill Operation & € 2021 Aftercare 4,709,758 Recovery & Recycle Facility Operation Recovery & Recycle € 2021 Facility 6,534,054 Litter Management Litter Management € 2021 1,960,815 Street Cleaning Street Cleaning € 2021 2,683,557 Waste Regs, Monitor & Enforcement Waste Regs, Monitor & € 2021 Enforce 1,964,020 Maintenance of Burial Grounds Maintenance of Burial € 2021 Grounds 2,419,798 Safety of Structures & Places Safety of Structures & € 2021 Places 1,901,765 Operation of Fire Service Operation of Fire Service € 2021 12,074,953 Fire Prevention Fire Prevention € 2021 1,051,747 Water Quality,Air & Noise Pollution Water Quality,Air & Noise € 2021 Pollution 1,674,672

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Climate Change & Flooding Climate Change & - Flooding 2021 Leisure Facilities Operation Leisure Facilities € 2021 Operation 2,398,166 Operation of Library & Archive Operation of Library & € 2021 Archive 7,956,614 Outdoor Leisure Areas Operation Outdoor Leisure Areas € 2021 Operations 3,800,864 Comm, Sport & Rec Development Comm, Sport & € 2021 Recreation 5,794,258 Operation of Arts Programme Operation of Arts € 2021 Programme 1,639,745 Op & Maint of Piers & Harbours Op & Maint of Piers & € 2021 Harbours 1,325,601 Coastal Protection Coastal Protection - 2021

Veterinary Service Veterinary Service € 2021 2,698,249 Profit/Loss Machinery Account Profit/Loss Machinery € 2021 Account 12,086,184 Administration of Rates Administration of Rates € 2021 15,530,397 Local Reps & Civic Leadership Local Reps & Civic € 2021 Leadership 2,646,684 Motor Taxation Motor Taxation € 2021 1,909,382 Agency & Recoupable Services Agency & Recoupable € 2021 Services 9,194,060 Corporate Building Costs Building Costs € 2021 6,650,175 General Corporate Services Corporate Services € 2021 5,458,999 ICT ICT € 2021 6,024,299 Human Resources Function HR function € 2021 4,384,052 Finance Function Finance € 2021 3,165,571 Pensions & Lump Sum Costs Pensions & Lump Sums € 2021 19,969,572 Area Offices Area office expenses € 2021 1,121,804

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Cork County Council- Public Spending Code Quality Assurance Report 2020

REVENUE PROGRAMMES COMPLETED OR DISCONTINUED IN 2020 – GREATER THAN €0.5M (CAPITAL AND CURRENT)

Project/Scheme/Programme Name Short Description Capital Expenditure Amount in Final Reference Year (Non Capital Expenditure Amount Outturn Explanatory Grant ) in Reference Year (Grant ) Project/Programme Completion Date Expenditure Notes

N/A N/A N/A N/A N/A N/A N/A

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Cork County Council- Public Spending Code Quality Assurance Report 2020

CAPITAL EXPENDITURE BEING CONSIDERED – GREATER THAN €0.5M (CAPITAL AND CURRENT)

Project/Scheme/Programme Name Short Description Current Expenditure Capital Expenditure Amount Capital Expenditure Projected Amount in in Reference Year (Non Amount in Reference Project/Programme Lifetime Explanatory Reference Year Grant ) Year (Grant ) Anticipated Timeline Expenditure Notes

Environment € Purchase Land Burial Ground Burial Ground tbc 1,000,000 Laboratory Accomadtion € New Laboratory Accomodation & Upgrade tbc 500,000 € Purchase Of Fire Appliance New Fire Equipment ongoing 660,000 € New Fire Station Macroom New Build 2021-2023 1,800,000 € Clonakilty Fire Station New Build 2021-2024 1,800,000 PL Energy Effeciency € Pl Nnr Led Retrofitting Program 2024 24,000,000

Housing Turnkey Social Housing €

TSS Abbeyfort, Kinsale, Co. Co Schemes 2021-2023 9,456,854 Turnkey Social Housing €

Richmond Court Infill Housing Scheme Schemes 2021-2023 1,362,500 Affordable Housing €

St Josephs road Mallow Scheme 2022-2024 14,035,000 Affordable Housing €

Kilnagleary; Carrigaline; Phase 4. Scheme 2023-2025 40,000,000 €

Buy & Renew Programme Social Housing ongoing 39,000,000 €

Cas Cluid Bantry Convent Voluntary Housing 2021-2023 4,000,000 €

Cas Macroom Anvers Ahb Voluntary Housing 6,600,000

Recreation& Amenities €

Youghal Library New Build 2021-2023 4,498,345 €

Kinsale Library New Build 2021-2025 3,854,604 €

Youghal Landfill Capiing Capping of Landfill Site 2021-2023 2,600,000

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Cork County Council- Public Spending Code Quality Assurance Report 2020

€

Public Realm Upgrade & Improvement Projects Public Realm Works 2023 onward 7,800,000 Mallow Castle & Town €

Mallow Castle & Town Park Masterplan Park Masterplan 2022-2025 9,482,000 Upgrade Beal Na Mblath € Upgrade Beal Na Mblath Monument Monument 2022 500,000 Upgrade to Existing €

Mallow Swimming Pools Upgrade Facilities 2021-2023 3,234,198 Upgrade to Existing €

Fermoy Leisure Ctre - Energy Effici Works Facilities 2021-2023 500,000 €

Dursey Cable Car New Cable Car 2022-2025 5,000,000 Upgrade & Improvement €

Midleton Library to Existing Library 2022-2024 1,425,758 Roads, Transporation & Safety,

Transporation & Safety €

New Car Park Mallow New Car Park 600,000 €

Traffic & Transportation Road Improvements ongoing 600,000 Little Island T&T Study €

Little Island T&T Study Projs Projs 750,000 Urban Improvement €

Urban Improvement Projects Projects ongoing 750,000 €

Special Dcs Amenity Special Dcs Amenity ongoing 1,800,000 €

Safety Schemes Safety Schemes ongoing 500,000 Snow Clearance €

Snow Clearance Equipment Equipment ongoing 535,000 €

R613 Road Realignment & Resurfacing Road Improvements 700,000 €

Whitegate Road New Regional Road 1,180,000 €

R605 Shippool; Innishannon Road Improvements tbc 500,000 €

Marsh Car Park Devel Skibb New Car Park 538,165 € Crookstown Frs Minor Works Road Improvements 500,000

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Cork County Council- Public Spending Code Quality Assurance Report 2020

€

Link Road From School To N71 New Regional Road 3,020,000 €

Bandon Relief Road Relief Road 2021-2025 13,200,000 Bandon: Town Centre Public Realm and Junction Town Centre Public improvement works Realm and Junction €

improvement works 2021-2025 15,000,000 Kanturk Relief Road Bluepool to Mill Road €

New Regional Road 2022-2024 1,950,000 Bantry Culvert €

New Regional Road 2023-2026 5,000,000 €

Dchg Island Schemes Dchg Island Schemes ongoing 900,000

Other €

Financial Sys/Ict Financial Sys/Ict ongoing 879,035 €

ICT New Projects ICT New Projects ongoing 3,960,000 Harbour Dredging €

Harbour Dredging Programme Programme 600,000 Bantry By Pass - First section from N71 North to €

Hospital New Regional Road 2021-2023 5,600,000 €

Dafm Programme Dafm Programme ongoing 2,070,000

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Cork County Council- Public Spending Code Quality Assurance Report 2020

CAPITAL EXPENDITURE BEING INCURRED – GREATER THAN €0.5M (CAPITAL AND CURRENT)

Project/Scheme/Programme Name Short Description Current Expenditure Amount in Capital Expenditure Capital Expenditure Project/Programme Cumulative Reference Amount in Reference Amount in Reference Anticipated Expenditure to Explanatory Year Year (Non Grant ) Year (Grant ) Timeline date Notes

Environment € € Haulbowline Rem Operationcosts Remedial Works 131,124 2022 2,749,515 € € Haulbowline Remediation Phase4 Remedial Works 451,112 2021 17,806,191 € € 2 Fire Appliances Fire Appliance Cork Co Co 534,864 2021 874,824 € € Construct Kanturk Fire Station Fire Stations 822,521 2021-2022 1,134,338

Housing € € Sls 88 Units Gooldshill Mallow Social Leasing 200,563 2021-2022 18,727,296 Turnkey Social Housing € € Tss - Claragh Road; Millstreet Schemes 375,715 2021-2022 375,715 € € Townsend Street Infill Housing Scheme OSS Construction 354,143 2021-2022 401,336 € € Oss Tower View Cloyne OSS Construction 198,245 2021-2022 1,958,574 € € New S.H.S. Kearneys Field; Dunmanway OSS Construction 242,203 2021-2022 389,721 € € Station Road Social Housing Scheme OSS Construction 3,383,988 2021-2022 4,614,963 Turnkey Social Housing € € Kanturk Turnkey Housing Schemes 2,956,343 2021-2022 5,872,965

Turnkey Social Housing € € Sweetfields Turnkey Housing Project Schemes 5,624,150 2021-2022 8,063,640 € € Oss Beechgrove Clonakility OSS Construction 7,247,373 2021-2022 9,051,012 € € OSS Downeen Cross, Rosscarbery OSS Construction 208,710 2021-2022 1,855,581 € €

OSS Phase 1 Kilnagleary 49 no. OSS Construction 224,860 2021-2022 12,520,939 Turnkey Social Housing € €

TSS Cluain Ard Freemount (4) Schemes 476,731 2021-2022 684,668 Capital Assistance € €

CAS 1&2 Clonmullen Midleton Scheme 560,000 2021-2022 560,000

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Turnkey Social Housing € €

TSS Harbour View, Glengarriff Schemes 585,000 2021-2022 585,000 € €

Mortgage to Rent Acquisition Mortgage to Rent 619,597 ongoing 1,112,944 CALF Circle Voluntary € €

CALF 7 units@Maple Wd Midleton Association 662,309 2021-2022 662,309 € €

CALF Cluain Reidh Ballymakeera CALF Cluid 672,000 2021-2022 672,000 € €

PVS Martello Rushbrooke Cobh Part V Social 702,600 2021-2022 702,600 Turnkey Social Housing € €

TSS Bruhenny Churchtown 6 unit Schemes 739,290 2021-2022 1,054,880 € € BEC 2020 BEC SCHEME 870,110 2021-2022 870,110 € €

PVS Abbeyfort Kinsale Phase 2 Part V Social 899,784 2021-2022 899,784 Turnkey Social Housing € €

TSS - Chapel Court, Skibbereen Schemes 914,408 2021-2022 1,524,030 Turnkey Social Housing € €

TSS 4 unit@ Glen Dara Lawn WGH Schemes 1,083,260 2021-2022 1,083,260 Turnkey Social Housing € €

TSS Goirtin Rua Macroom 14 no. Schemes 1,112,804 2021-2022 1,112,804 € €

PVA 12UNITS THE PASTURES Part V Affordable 1,126,786 2021-2022 3,288,009 € €

OSS Forest View, Mallow 10Unit OSS Construction 1,150,031 2021-2022 1,535,371 € €

OSS Model Village Dripsey 6Unt OSS Construction 1,235,526 2021-2022 1,471,148 Capital Assistance € €

CAS Apts1-8 & 19 Connolly St Scheme 1,366,011 2021-2022 1,366,011 Turnkey Social Housing € €

TSS Glenbeg Boherbue Schemes 1,520,580 2021-2022 2,169,503 € €

PVA 7 UNITS CLUAIN REIDH, Part V Affordable 1,537,488 2021-2022 3,123,465 Turnkey Social Housing € €

TSS Meenane Wghill 25 units Schemes 2,050,471 2021-2022 2,052,562 Turnkey Social Housing € €

TSS Millstreet Rd Macroom (12) Schemes 2,076,224 2021-2022 2,962,730 € €

Oss Bluepool; Kanturk OSS Construction 2,312,460 2021-2022 3,177,592

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Turnkey Social Housing € €

TSS Lios Ard Ballyhooly (20) Schemes 2,706,300 2021-2022 2,706,854 CALF Cooperative € € CALF Brookhill Carrigaline Housing 4,217,735 2021-2022 4,221,425 Turnkey Social Housing € €

TSS Mill Road, Broomfield (40) Schemes 5,092,600 2021-2022 7,293,953 Turnkey Social Housing € €

TSS Cluain Carin Carrigtwohill Schemes 5,146,465 2021-2022 7,158,450 Turnkey Social Housing € €

TSS Curraclough, Bandon (30) Schemes 5,302,923 2021-2022 7,600,426 Turnkey Social Housing € €

TSS Hazelbrook Spa Glen Schemes 5,608,690 2021-2022 13,202,604 Turnkey Social Housing € €

TSS 45 Units Clarendon Brooks Schemes 9,417,218 2021-2022 13,078,916

Other € € Plant & Machinery Plant and Machinery 1,434,487 ongoing 13,127,016

Recreation& Amenities € € Camden Fort Camden 135,000 2,932,160 € € Public Realm Skibbereen Public Realm 164,306 2021-2023 598,412

€ € Briery Gap Refurb Fire Other 31,664 2021-2023 325,354 € € Bandon Public Realm Works Public Realm 344,993 2021-2023 344,993

Recreeation & Amenity € € Mallow Boardwalk Fund 656,125 2021-2023 1,304,106 € € Kinsale Library - Old Mill Development Library Improvement 83,360 2021-2023 156,545 € € Town Centre Improv Midleton Public Realm 56,848 2021-2023 1,007,811 Mallow Tourism € € Mallow Castle Development 13,246 2021-2023 3,145,283 € €

Eco Board Walk Project Youghal Miscellaneous 1,689,626 2021 2,173,511 € €

Spa House Refurbishment Works 171,804 194,039

Roads, Transporation & Safety, Transporation & Safety € €

Cycle Corridors Old N25 Ctwohi NTA Grant 672,447 2021-2022 672,447

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Cork County Council- Public Spending Code Quality Assurance Report 2020

€ €

N20 Velvetstown To Shinagh Pavement Road Works 17,113 2021 862,620 € €

Roundabouts Upgrade Nat Routes ROADS Divisional 61,577 ongoing 756,330 € €

Town Resurf & Drainage Clon Miscellaneous 55,511 ongoing 5,239,065 € €

N71 Lissleane To Gallanes Pavement Road Works 63,362 2021 3,777,257 € €

N72/73 Mallow Relief Road Road Works 401,303 2021-2023 457,316 € €

Public Lighting New Lights Public Lighting 316,777 ongoing 1,809,441 € €

N71 Leap To Dromihilly Road Works 125,907 2021-2023 2,907,430 Local Infrastructure € €

Lihaf Midleton Uea Housing Activation Fund 109,936 2021-2023 805,701 Dev Contribs New € €

Carrigaline Westeren Relief Rd Scheme 497,231 2021-2022 9,491,709 € €

Midleton To Youghal Greenway Green Route & Cycleway 940,995 2021-2024 1,039,885 € €

Ringaskiddy Cork Road Works 373,582 2021-2024 4,676,736 € € Bv Mcrm Bclg Advance Wks & Oth Road Works 24,696 2021-2024 24,381,117 € € BV MCRM BCLG Road Works 45,648,496 2021-2024 62,255,945 € €

NTA Investment Programme NTA Grant 256,838 ongoing 578,266 € €

N40 ITS Package 2A ITS Support Road Works 887,258 2021-2024 4,246,853 € €

L6505 Ferney Road; Carrigaline Road Works 1,056,172 2021-2024 1,366,552 € €

HD28 NS Pavement Renewals 2019 Road Works 1,102,828 2021-2024 1,111,538 € €

Dunkettle Interchange Road Works 1,822,769 2021-2024 7,952,389 € €

HD28 NP Pavement Renewals Road Works 1,931,197 ongoing 1,931,197 € €

N71 Seafield to Knockroe Pave Road Works 2,793,815 ongoing 2,815,463

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Cork County Council- Public Spending Code Quality Assurance Report 2020

€ €

N20 Mallow Southern Approach Road Works 2,877,187 2021-2024 3,232,791

Water Services € € Midleton Flood Relief Scheme Flood Relief Works 270,970 2021-2024 836,803 € €

River Ilen (Skib) Flood Risk Flood relief Projects 718,260 2021-2024 33,173,945

CAPITAL PROGRAMMES COMPLETED OR DISCONTINUED IN 2020 – GREATER THAN €0.5M (CAPITAL AND CURRENT)

Project/Scheme/Programme Name Short Description Current Expenditure Capital Expenditure Amount Capital Expenditure Amount in in Reference Year (Non Amount in Reference Project/Programme Final Outturn Explanatory Reference Year Grant) Year (Grant) Completion Date Expenditure Notes

Buy And Renew Housing Scheme € Buy And Renew Housing Scheme 6,080,833 Single House € Single House Acquisitions Acquisitions 5,450,429

Turnkey Social € Turnkey Social Housing Schemes Housing Schemes 34,387,568

€ Part V Social Part V Social Housing 4,063,866

Ordinary Social € OSS Construction Housing 13,971,354

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Step 2 – Summary Information on Website

As part of the Quality Assurance process Cork County Council has published summary information online of all procurement greater than €10million Euro. The link below leads to the PSC section of the website. https://www.corkcoco.ie/your-county-council/accessibility-maps-publications

The following projects and relevant information are included at time of publication. Available information is subject to project stage.

 Carrigaline Kilnagleary Social Housing  Clonakilty Beechgrove Social Housing  Ballyviniter Turnkey Housing  Midleton Abbeywood Social Housing  Poulavone Ballincollig  Haulbowline Island Remediation Phase 4  N28 – Cork- Ringaskiddy Road  Ballyvourney - Macroom Road  River Ilen Drainage Scheme  Glashaboy River flood risk assessment and management scheme  Douglas River flood risk assessment and management scheme

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Cork County Council- Public Spending Code Quality Assurance Report 2020

Step 3 – Public Spending Code Checklists

These checklists summarise CCC’s PSC compliance. No Current Programmes with expenditure > €500,000 commenced/finished during the reporting period. In depth project checks informed the specific scores.

The Checklist scoring mechanism is as follows

I. Scope for significant improvements = a score of 1 II. Compliant but with some improvement necessary = a score of 2 III. Broadly Compliant = a score of 3 Individual ratings from all directorates were averaged for the purposes of providing a single corporate response and qualified as appropriate through comment. In some cases fields are marked as N/A and information is included in the comment box.

Checklist 1 – To be completed in respect of general obligations not specific to individual projects/programmes.

Chec Questi Question Self-Assessed Comment/Action Required klist on Compliance Code Code Rating: 1 - 3 1 1 Does the organisation ensure, on an ongoing basis, that appropriate 2 While there is an awareness people within the organisation and its agencies are aware of their there is a feeling that specific requirements under the Public Spending Code (incl. through training)? detailed training is needed particularly with regard to sub elements within the revised code. This level of detailed training is proving difficult to source.

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Cork County Council- Public Spending Code Quality Assurance Report 2020

1 2 Has internal training on the Public Spending Code been provided to 2 While there is an awareness relevant staff? there is a feeling that specific detailed training is needed particularly with regard to sub elements within the revised code. This level of detailed training is proving difficult to source. 1 3 Has the Public Spending Code been adapted for the type of 2 There is compliance through project/programme that your organisation is responsible for, i.e., have eternal funding application adapted sectoral guidelines been developed? processes e.g. Housing and Roads Processes around revised PSC structure need to be looked at in some areas. 1 4 Has the organisation in its role as Approving Authority satisfied itself 3 This appears to only be relevant that agencies that it funds comply with the Public Spending Code? to one Directorate who have confirmed that they do. 1 5 Have recommendations from previous QA reports (incl. spot checks) 2 Yes, where appropriate been disseminated, where appropriate, within the organisation and to

agencies? 1 6 Have recommendations from previous QA reports been acted upon? 2 Yes where feasible 1 7 Has an annual Public Spending Code QA report been submitted to and 3 Yes certified by the Chief Executive Officer, submitted to NOAC and published on the Local Authority’s website?

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Cork County Council- Public Spending Code Quality Assurance Report 2020

1 8 Was the required sample of projects/programmes subjected to in- 3 Yes depth checking as per step 4 of the QAP? 1 9 Is there a process in place to plan for ex post evaluations? 2 Yes. Informal review in cases also incorporatated into Ex-post evaluation is conducted after a certain period has passed since consultant briefs in certain the completion of a target project with emphasis on the effectiveness projects and sustainability of the project. 1 10 How many formal evaluations were completed in the year under 2 Two conducted in Housing. Some review? Have they been published in a timely manner? areas unclear. No prescriptive format 1 11 Is there a process to follow up on the recommendations of previous 2 Informal reviews confirmed in evaluations? specific areas 1 12 How have the recommendations of reviews and ex post evaluations 2 Informally in specific areas. In informed resource allocation decisions? general issues that are identified are examined in team meetings to facilitate post project learnings by experience

2 1 Was a Strategic Assessment Report (SAR) completed for all capital 3 Yes in areas which specified this projects and programmes over €10m? question was relevant 2 2 Were performance indicators specified for each project/programme 2 Yes in areas which specified this which will allow for a robust evaluation at a later date? question was relevant Have steps been put in place to gather performance indicator data? 2 3 Was a Preliminary and Final Business Case, including appropriate 2 Yes in areas which specified this financial and economic appraisal, completed for all capital projects question was relevant and programmes?

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Cork County Council- Public Spending Code Quality Assurance Report 2020

2 4 Were the proposal objectives SMART and aligned with Government 3 Yes in areas which specified this policy including National Planning Framework, Climate Mitigation question was relevant Plan etc? 2 5 Was an appropriate appraisal method and parameters used in respect 3 Yes in areas which specified this of capital projects or capital programmes/grant schemes? question was relevant 2 6 Was a financial appraisal carried out on all proposals and was there 3 Yes in areas which specified this appropriate consideration of affordability? question was relevant 2 7 Was the appraisal process commenced at an early enough stage to 3 Yes in areas which specified this inform decision making? question was relevant 2 8 Were sufficient options analysed in the business case for each capital 3 Yes in areas which specified this proposal? question was relevant 2 9 Was the evidence base for the estimated cost set out in each business 3 Yes in areas which specified this case? question was relevant Was an appropriate methodology used to estimate the cost? Were appropriate budget contingencies put in place? 2 10 Was risk considered and a risk mitigation strategy commenced? 2 Yes generally in areas which Was appropriate consideration given to governance and specified this question was deliverability? relevant

2 11 Were the Strategic Assessment Report, Preliminary and Final Business 2 Yes generally in areas which Case submitted to DPER for technical review for projects estimated to specified this question was cost over €100m? relevant

2 12 Was a detailed project brief including design brief and procurement 3 Yes in areas which specified this strategy prepared for all investment projects? question was relevant

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Cork County Council- Public Spending Code Quality Assurance Report 2020

2 13 3 Yes in areas which specified this Were procurement rules (both National and EU) complied with? question was relevant 2 14 Was the Capital Works Management Framework (CWMF) properly 3 Yes in areas which specified this implemented? question was relevant 2 15 3 Yes in areas which specified this Were State Aid rules checked for all support? question was relevant

2 16 Was approval sought from the Approving Authority at all decision 3 Yes in areas which specified this gates? question was relevant. 2 17 Was Value for Money assessed and confirmed at each decision gate 3 Yes in areas which specified this by Sponsoring Agency and Approving Authority? question was relevant 2 18 2 Yes in areas which specified this Was approval sought from Government through a Memorandum for question was relevant Government at the appropriate decision gates for projects estimated to cost over €100m?

3 1 Were objectives clearly set out? 3 Yes in areas which specified this question was relevant 3 2 Are objectives measurable in quantitative terms? 2 Yes in areas which specified this question was relevant 3 3 Was a business case, incorporating financial and economic appraisal, 2 Yes in areas which specified this prepared for new current expenditure proposals? question was relevant

3 4 Was an appropriate appraisal method used? 2 Yes in areas which specified this question was relevant

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3 5 Was an economic appraisal completed for all projects/programmes 3 Yes in areas which specified this exceeding €20m or an annual spend of €5m over 4 years? question was relevant

3 6 Did the business case include a section on piloting? 2 Yes in areas which specified this question was relevant 3 7 Were pilots undertaken for new current spending proposals involving NA No area stated this was relevant total expenditure of at least €20m over the proposed duration of the programme and a minimum annual expenditure of €5m?

3 8 Have the methodology and data collection requirements for the pilot NA No area stated this was relevant been agreed at the outset of the scheme?

3 9 Was the pilot formally evaluated and submitted for approval to the NA No area stated this was relevant relevant Vote Section in DPER?

3 10 Has an assessment of likely demand for the new scheme/scheme 2 Yes in areas which specified this extension been estimated based on empirical evidence? question was relevant

3 11 Was the required approval granted? NA No area stated this was relevant

3 12 Has a sunset clause been set? 1 Yes in areas which specified this question was relevant 3 13 If outsourcing was involved were both EU and National procurement 3 Yes in areas which specified this rules complied with? question was relevant

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3 14 Were performance indicators specified for each new current 2 Yes in areas which specified this expenditure proposal or expansion of existing current expenditure question was relevant programme which will allow for a robust evaluation at a later date?

3 15 Have steps been put in place to gather performance indicator data? 2 Yes in areas which specified this question was relevant 4 1 Was a contract signed and was it in line with the Approval given at 3 Yes in areas which specified this each Decision Gate? question was relevant

4 2 Did management boards/steering committees meet regularly as 3 Yes in areas which specified this agreed? question was relevant

4 3 Were programme co-ordinators appointed to co-ordinate 3 Yes in areas which specified this implementation? question was relevant

4 4 Were project managers, responsible for delivery, appointed and were 3 Yes in areas which specified this the project managers at a suitably senior level for the scale of the question was relevant project?

4 5 Were monitoring reports prepared regularly, showing 3 Yes in areas which specified this implementation against plan, budget, timescales and quality? question was relevant

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4 6 2 In some cases original budgets and time schedules were extended for some projects due Did projects/programmes/grant schemes keep within their financial to unforseen circumstances outside the control of the budget and time schedule? sponsoring authority. Eg. due to Covid-19 shut down & restrictions

4 7 2 Budgets adjustments required for some projects in some areas due to unforseen circumstances Did budgets have to be adjusted? outside the control of the sponsoring authority. Eg. due to Covid-19 shut down & restrictions

4 8 Were decisions on changes to budgets / time schedules made 3 Yes promptly?

4 9 Did circumstances ever warrant questioning the viability of the 2 Yes on occasion project/programme/grant scheme and the business case (exceeding budget, lack of progress, changes in the environment, new evidence, etc.)?

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4 10 If circumstances did warrant questioning the viability of a 3 Yes project/programme/grant scheme was the project subjected to adequate examination?

4 11 If costs increased or there were other significant changes to the 3 Yes project was approval received from the Approving Authority?

4 12 Were any projects/programmes/grant schemes terminated because 3 Yes of deviations from the plan, the budget or because circumstances in the environment changed the need for the investment?

5 1 Are there clear objectives for all areas of current expenditure? 3 Yes, as part of Budgeting and Business Planning Process 5 2 Are outputs well defined? 2 Yes including National Performance Indicators 5 3 Are outputs quantified on a regular basis? 2 Yes

5 4 Is there a method for monitoring efficiency on an ongoing basis? 2 Yes seeking to further improve consistency 5 5 Are outcomes well defined? 2 Yes

5 6 Are outcomes quantified on a regular basis? 2 Yes seeking to further improve consistency 5 7 Are unit costings compiled for performance monitoring? 2 Yes seeking to further improve consistency

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5 8 Are other data complied to monitor performance? 2 Yes seeking to further improve consistency 5 9 Is there a method for monitoring effectiveness on an ongoing basis? 2 Yes in most cases

5 10 Has the organisation engaged in any other ‘evaluation proofing’ of 2 Yes in certain sectors programmes/projects?

6 1 How many Project Completion Reports were completed in the year 2 Yes in areas which specified this under review? question was relevant

6 2 Were lessons learned from Project Completion Reports incorporated 2 Some minor learnings in one into sectoral guidance and disseminated within the Sponsoring area. Another area noted some need for improvement. Agency and the Approving Authority?

6 3 How many Project Completion Reports were published in the year 2 under review?

6 4 How many Ex-Post Evaluations were completed in the year under NA review?

6 5 How many Ex-Post Evaluations were published in the year under 1 This appears to only be relevant review? to one Directorate

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6 6 Were lessons learned from Ex-Post Evaluation reports incorporated 2 This appears to only be relevant into sectoral guidance and disseminated within the Sponsoring to one Directorate Agency and the Approving Authority?

6 7 Were Project Completion Reports and Ex-Post Evaluations carried out 2 by staffing resources independent of project implementation?

6 8 Were Project Completion Reports and Ex-Post Evaluation Reports for 2 This appears to only be relevant projects over €50m sent to DPER for dissemination? to one Directorate

7 1 Were reviews carried out of current expenditure programmes that NA matured during the year or were discontinued?

7 2 Did those reviews reach conclusions on whether the programmes NA were efficient?

7 3 Did those reviews reach conclusions on whether the programmes NA were effective?

7 4 Have the conclusions reached been taken into account in related NA areas of expenditure?

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7 5 Were any programmes discontinued following a review of a current NA expenditure programme?

7 6 Were reviews carried out by staffing resources independent of NA project implementation?

7 7 Were changes made to the organisation’s practices in light of lessons NA learned from reviews?

Note all ratings are derived from aggregation of responses received from various programme heads of department

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Step 4 - In-Depth Reviews

Introduction

CCC has carried out an In-Depth Review of the following projects to provide assurance that Cork County Council departments and functions comply with the Public Spending Code.

Review Area Current Expenditure Capital Expenditure Value Car Parking Yes (Under Progress) €1,561,520

Street Cleaning Yes (Under Progress) €2,683,557

Macroom By Pass Yes (Under Progress) €45,648,496

These reviews cover approx 6.7% of CCC’s total capital expenditure and 1% of current expenditure for 2020.

The reviews cover approx 17.35% of CCC’s total capital expenditure and 5.44% of current expenditure as an average for 2018-2020.

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Section A: Introduction

This introductory section details the headline information on the programme or project in question.

Programme or Project Information

Name Operation of Car Parking Service

Detail The Operation of Pay Parking

Responsible Body Cork County Council

Current Status Expenditure Being Incurred

Start Date January 2020

End Date December 2020

Overall Cost €1.561 million

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Project Description

The Road Traffic Act 1994 gives Local Authorities the powers to make bye-laws governing the type of paid parking controls in their areas. The Road Traffic (Traffic and Parking) Regulations 1997-2013 provide for the general regulation and control of traffic, pedestrians and parking. The regulations and legislation Cork County Council operate under in this are as follows: Road Traffic Act 1994, Road Traffic Act 2002, Road Traffic Act 2006, Local Authorities (Traffic Wardens) Act 1975, 73+74 Finance Act 1976, Road Traffic (Traffic & Parking) Regulations 1997, bye-laws and traffic and parking regulations.

In 2021 the revenue budget expensed to pay parking was €1.561m. On average 80% of the budget relates to costs such as salaries and wages. The remaining 20% relates to pay parking costs such as the pay and display machine maintenance costs and direct pay parking costs.

Seven urban centres in six separate Municipal Districts in Cork County have pay parking currently in operation (Bandon, Cobh, Fermoy, Kinsale, Macroom, Mallow and Youghal). Each urban area has its own unique local bye-laws for pay parking. The current system is provided for with pay parking machines located on the streets and pay parking is enforced by at least one full time Traffic Warden. Customers park their car in designated spaces, go to the pay parking machine, insert coins, receive a ticket and display the ticket on the dashboard of the car. Each town differs in their application of pay parking; some have a free time period (30 mins – 1 hour) before needing to display a ticket and these observation periods are monitored by the Traffic Warden on the ground. Each town has a separate service contract for the provision and servicing of the pay parking machines. At present there are 158 machines in operation across 7 towns.

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A new management system “Parking Fines Management System” was introduced in April 2019 and rolled out on a phased basis from April 2019 to June 2020. The system covers county wide parking and administration for Cork County. Prior to this parking control and administration was the responsibility of each of the Municipal District with some towns outsourced to private parking companies.

Resident parking permits are currently issued by each Municipal District Office. At present there is a total of 739 resident permits issued - 565 across the pay parking towns and an additional 174 “casual” permits throughout non-pay parking towns. Resident parking permits are referred to in each set of byelaws and are specific to the town.

Due to the Covid pandemic pay parking was suspended for much of 2020. The following table is a summary of the years 2019 and 2020:

Pay Parking

2019 2020

Income €1,389,395 €359,219

Appeals Processed 559 419

Cancelled Tickets 967 477

Court Summons 202 108

Payment for parking fines is accepted online, at main campus, Municipal Distrct Offices and by post. Reconciliations of parking income are completed centrally on a weekly/fortnightly basis.

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Fixed Charge Notices issued have 28 days from the date of offence to pay at the original charge, after this the amount increases by 50% and can be paid up to day 56. After this date, Cork County Council are precluded by legislation and can no longer accept payment. Summons are issued for Court on an ongoing basis. Appeals are accepted within the first 14 days and all appeals are accepted on-line through www.mycouncil.ie

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Objectives Inputs Activities Outputs Outcomes  Reduce traffic  158 Pay and display  Management and  Pay parking  Minimised traffic congestions machines operation of 7 towns charges and congestion  Pay and Display  Parking Fines with pay and display system  Smooth traffic parking is in 7 Management machines  Pay parking flow and towns to manage System  Management of Revenue Income enhanced safety parking regulation  Regulations and servicing/maintenance  Issuing and for road users  Reduce occurrence byelaws contracts re machines collection of fines  Manage pay of traffic circulating  Traffic Wardens  Management of parking in for spaces  Administrative staff contracts for accordance with  Pay Parking  Revenue Budget collection of monies regulations and Revenue income €1.56m  Management of byelaws. Parking Fines Management System  Fines issued and collected  Management of Residence Permits  Weekly/Monthly Financial reconciliations

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Section B - Step 1: Logic Model Mapping

As part of this In-Depth Check, Cork County Council’s Internal Audit Unit has completed a Programme Logic Model (PLM) for the Operation of the Pay Parking service in Cork County Council. A PLM is a standard evaluation tool and further information on their nature is available under the Public Spending Code.

Objectives: The objective of Pay Parking is to reduce parking problems and congestion in the towns of County Cork. It aims to reduce the occurrence of traffic circulating for spaces. This is managed with 158 pay and display parking machines across 7 towns. Each town differs in their application of pay parking; some have a free time period (30 mins – 1 hour) before needing to display a ticket. A system of parking fees, restricions and fines is in place throughout towns.

Inputs: A budget of approximately €1.56m has been allocated to the programme. There are 158 Pay and Display machines displayed across 7 towns. Staff consisting of 13 full time Traffic Wardens, 1 Traffic Warden Supervisor and 6 administrative staff. Parking Fines Management System (PFMS) also know as Gticket. Gticket provides the ability to digitally capture images of offences, uploading of real time data, i.e. tickets to a centralised online system and the option of online payments. Each Traffic Warden is provided with an electronic handheld device and printer which uploads all data to the centralised IT system (Gticket). PFMS allows Cork County Council to centralise the management of pay parking. Regulations and Byelaws governing the pay parking programme.

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Activities: Pay and display machines in 7 towns are in use for the collection of pay parking monies. Maintenance/Service contracts are managed and renewed for the 158 pay parking machines. Management of the contracts for the companies collecting the monies from the machines. Issuing of fines and collection of monies owed. Issuing of residence permits. The Parking Fines Management System is used to manage county wide pay parking and administration. Financial reconciliations.

Outputs: Revenue is collected from pay and display parking machines. Revenue is generated through the payments received from the issuing of fines.

Outcomes: An efficient pay parking programme compliant with the regulations and byelaws in place. Pay Parking revenue income. Smoother traffic flow in the County and enhanced safety for all road users and pedestrians.

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Section B - Step 2: Summary Timeline of Project/Programme

As Pay Parking is a constant annual revenue expenditure, there is no definitive inception or conclusion.

Section B - Step 3: Analysis of Key Documents

The following section reviews the key documentation relating to appraisal, analysis and evaluation of the Pay Parking service.

Project/Programme Key Documents

Title Details

Legislation – Regulations and ByeLaws Review of Pay Parking regulations and byelaws

Pay and Display machines - Maintenance and Operation Review of the current contracts in place Contracts Contract re Collection of monies from machines Review of the current contracts in place

Team Plan Review of specific team objectives

Parking Fines Management System Centralised Management of pay parking service

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Integra Financial Management System Review of income and expenditure for 2020

Procedure Documents Details the controls and processes in place

Key Document 1 : Parking Regulations and Byelaws Government Parking Regulations are in place along with bye laws for 14 of the towns in Cork County. The byelaws cover a number of different areas including pay and display ticket parking places, parking fees and minimum payment, period of parking and suspension of parking controls on specified days.

Key Document 2: Maintenance and Operation Contracts There are two companies currently engaged with Cork County Council for the servicing of the machines. Contracts are in place for 6 of the 7 towns where the machines are in operation. The contracts outline the costs and terms and conditions for the period of the contract.

Key Document 3: Contracts re collection of monies from the machines There are two companies involved in the collection of monies from the machines.

Key Document 4: Team Plan Car Parking Objectives This document details the objectives and targets of the team for the year re pay parking for the County.

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Key Document 5: Parking Fines Management System Parking Fines Management System also known as Gticket is the IT system that is in place for the management and control of pay parking. Gticket provides the ability to digitally capture images of offences, uploading of real time data, i.e. tickets to a centralised online system and the option of online payments. Each Traffic Warden is provided with an electronic handheld device and printer which uploads all data to the centralised IT system (Gticket).

Key Document 6: Integra Financial Management System Income and Expenditure related to pay parking is captured on the Financial Management System.

Key Document 7: Procedure Documents There are a number of procedure documents in place for the management and control of pay parking. These cover areas such as receipting, cancellations, reconciliations, appeals and the courts process.

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Section B - Step 4: Data Audit

The following section details the data audit that was carried out for the Operation of the Pay Parking service. It evaluates whether appropriate data is available for the future evaluation of the project/programme.

Data Required Use Availability

Pay Parking Income and Expenditure on To review income and expenditure Yes Integra across all Municipal District budget codes Centralised Parking Fines Management To monitor the operational status of the Yes System ticket issuing and online payments Contracts with Service providers Price and details included on the Yes contract Parking Fine Ticket To review details as recorded are stated Yes on the fine

Data Availability and Proposed Next Steps

It can be seen from the above table that the data required to evaluate the operation of the pay parking service is readily available.

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Section B - Step 5: Key Evaluation Questions

The following section looks at the key evaluation questions for the Operation of the Pay Parking service based on the findings from the previous sections of this report.

Does the delivery of the project/programme comply with the standards set out in the Public Spending Code? (Appraisal Stage, Implementation Stage and Post-Implementation Stage).

The car parking service is a centralised process and is governed by the regulations and byelaws in place. It has several processes and procedures in place ensuring good governance and control over its day to day management. A review is currently being undertaken to see where savings could be made into the future. It was noted that the contracts for the maintenance of the machines and for the collection of the monies from the machines were old contracts dating back many years. It was confimed to Internal Audit, that Management of Pay Parking were examining all service level contracts for the provision of maintenance to pay parking machines and cash collection services. The Office of Government Procurement have published a Multi Supplier Framework Agreement for the Provision of Managed Parking Services (EMS054F). Where contracts have expired Municipal Districts Operations will be using the OGP Framework Agreement to procure these services so as to normalise contractual and procurement matters in the context of the Public Spending Code.

Is the necessary data and information available such that the project/programme can be subjected to a full evaluation at a later date?

Yes, all the data was available for review.

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What improvements are recommended such that future processes and management are enhanced?

An in-depth review of “Pay Parking” is currently being undertaken. It is reviewing the possibilities of introducing cashless parking with the pay parking machines accepting credit cards. It is also looking at the possibilities of customers being given the facility to pay for parking through the Councils website. Another option being considered is to outsource parking payments to a service provider. This review is aiming to ensure that the service going forward will be cost effective and the cost benefit analysis currently being carried out will lead to improved efficiencies and savings.

Section C: In-Depth Check Summary

The following section presents a summary of the findings of this In-Depth Check on the Operation of the Pay Parking service.

Summary of the In-Depth Check

Internal Audit carried out an in-depth check on the Operation of the pay parking service in Cork County Council. Internal Audit spoke in great detail with staff in this area.

The objective of this programme is to ensure pay parking operates within the legislative guidelines and that the management of pay parking is done in an effective and efficient manner.

The key policies supporting the day to day activities within the operation of the pay parking and the internal controls and management structures in place, facilitate the success of this project and ensure value for money is achieved.

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The review currently being undertaken looking at the management of the pay and display machines and the overall operation of pay and display parking is welcomed by Internal Audit.

It is the view of Internal Audit that car parking operations demonstrate broad compliance with the Public Spending Code.

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Section A: Introduction

This introductory section details the headline information on the programme or project in question.

Programme or Project Information

Name Operation of Street Cleaning Detail The Operation of Street Cleaning

Responsible Body Cork County Council

Current Status Expenditure Being Incurred

Start Date January 2021

End Date December 2021

Overall Cost €2.68 million

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Project Description

Cork County Council is responsible for the operation, maintenance and provision of street cleaning throughout the county. Its objective is to keep the county clean by using efficient and effective street cleaning operations utilising the street cleaning fleet vans, road sweepers, trucks and push carts.

Cork County Councils Corporate Plan 2019-2024 is the roadmap for the next five years, detailing the vision and core values which underpin its activities, as well as the outcomes it aspires to, for Cork County. Its commitment is to the provision of the highest standards of daily on the ground service delivery, together with the strategic and sustainable growth of Cork County. The plan is also a key reference point for the annual budget and capital work programmes, and will form the foundation for the Council’s Annual Service Delivery Plans. Cork County Council has 8 Municipal Districts throughout the county that work with the Roads Directorate to ensure that Street Cleaning is achieved to the highest standards. The Municipal District’s Annual Service Delivery Plan supported by the Corporate Plan details the need to “Manage, maintain and develop local facilities and amenities including parks, playgrounds, open spaces, beaches, piers and harbours” under the Corproate Plan Strategic Theme 2, Strong Inclusive Communities. Each Municipal District’s Team Development Plan has as one of its Specific objectives for the year “To maintain Street Cleaning to the highest standard”.

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The revenue budget for Street Cleaning in 2020 was €2.68m. The highest cost for the year is attributable to payroll. The number of outdoor staff working on street cleaning across the 8 Municipal Districts is an average of 38 FTE employees. They are supported by administrative staff within the Municipal District and the Roads Directorate. Street cleaning is carried out 7 days a week with reduced hours at the weekend. Traffic wardens are also litter wardens in the Municipal Districts. There are 13 employed in this dual role. There is a traffic warden/litter warden supervisor and they are also supported by administrative staff.

Cork County Council is responsible for keeping public places that are under their control, including public roads, clear of litter as much as possible. Their duties include:  Street cleaning  Providing and emptying litter bins  Taking legal action against people who break or ignore the law Litter means any type of rubbish left lying in an open or public place. It includes everything from cigarette ends to dog fouling and unwanted furniture.

The Street Cleaning service can include:  Emptying of public bins  Weed spraying  Graffiti removal  Chewing gum removal

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 Maintenance of street furniture  Monitoring of illegal dumping

Street cleaning crews support Residents Associations, Voluntary groups and Tidy Towns groups with their tidy up initiatives.

The Litter Pollution Act 1997, allows local authorities to impose penalties on people who litter. Leaving or throwing litter in a public place is an offence that can result in an on-the-spot fine of €150, or a maximum fine of €3,000 if you are convicted in the District Court. Litter fines are payable within 21 days and are given an additional week on a final reminder. Local Authority litter wardens and the Gardaí can issue on-the-spot fines. If a person is convicted of a litter offence, they may also be required to pay the Local Authority’s legal costs. Complaints are logged on Cork County Councils Customer Relations Management System (CRM) Dash Portal System. This system allows complaints to be logged by the public and staff. It records complaints made by the public and details the actions undertaken in the resolution of the complaint.

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Objectives Inputs Activities Outputs Outcomes

 To ensure Cork  2020 Revenue  Management of  Roster of street  Clean streets County has budget of Street Cleaning across cleaning 7 days a throughout Cork

litter free €2.68M 8 Municipal Districts week by outdoor staff County streets  38 FTE outdoor  Operating Street  Bins emptied and  Cork County  To promote staff cleaning activities as maintained promoted as an litter  Administrative per Service Delivery  Issuing and collection attractive and a well- prevention and staff Plans of fines maintained clean awareness  Litter wardens  Operate Street County to live in and  Continuously  Materials, Bins Cleaning activities as visit. improve the  Vehicles, per Team standard and Sweepers Development Plans management  Litter  Enforcement of litter of the street Management Plan legislation cleaning  Integra Financial  Raise public programme Management awareness of litter  Ensure value System  Issuing litter fines for money is  Dash Portal achieved System

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Section B - Step 1: Logic Model Mapping

As part of this In-Depth Check, the Internal Audit Department, Cork County Council has completed a Programme Logic Model (PLM) for the Street Cleaning service.

Objectives: The objectives of the Street Cleaning service is to ensure the streets of Cork County are litter free. It aims to continuously improve the standard being implemented and aims to promote litter prevention and awareness throughout the County. It strives to ensure value for money is being achieved.

Inputs: A budget of approximately €2.68m has been allocated to the programme. Staffing comprises of 38 FTE of outdoor staff, supported by a number of administrative staff. There are 13 litter wardens who are also traffic wardens and one litter warden supervisor. Staff costs are the highest expense item in the yearly budget. The machinery used include sweepers, trucks and push carts. The Integra Financial Management System records all fines issued and receipts. It allows the comparison of budget versus actual expenditure. The Customer Relations Management System Dash Portal records records complaints made by the public and details the actions undertaken in the resolution of the complaint. The Litter Management Plan sets out objectives to prevent and control litter.

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Activities: The principal activity involves a team of outdoor staff cleaning the streets 7 days a week. Adherence to Services Delivery Plans and Team Development Plans is a key activity. Ensuring compliance with litter legislation. Raising awareness of litter issues and environmental impact.

Outputs: A street cleaning service approximately 7 days a week with reduced hours at the weekend. Public bins are emptied and maintained and fines are issued to those causing a litter offence.

Outcomes: A Street cleaning service provided by an efficient and effective unit making Cork County’s streets clean and making the County an attractive place to work and live.

Section B - Step 2: Summary Timeline of Project/Programme

The following section tracks the Street Cleaning service from inception to conclusion in terms of major project/programme milestones.

As Street Cleaning is a constant annual revenue expenditure, there is no definitive inception or conclusion.

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Section B - Step 3: Analysis of Key Documents

The following section reviews the key documentation relating to appraisal, analysis and evaluation for the Street Cleaning service.

Project/Programme Key Documents

Title Details

Objectives for managing and developing local facilities Annual Service Delivery Plan Municipal Districts and public spaces

Team Development Plan Review of specific team objectives re Street Cleaning

Legislation re the prevention and control of litter Litter Pollution Act 1997 pollution Review of Budget Versus Actual Expenditure for 2020 Integra Financial Management System Income Reports from litter fines

Standard Operating Guideline for Traffic Wardens in Preventing Cork County Councils guidelines for traffic/litter Litter Pollution wardens

Procedure Documents Review of procedures and controls around litter management

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Key Document 1: Annual Service Delivery Plan

The Annual Service Delivery Plan for Municipal Districts outlines the objectives for the Directorate for the year in keeping with the key objectives for the Council as set out in the Corporate Plan.

Key Document 2: Team Development Plan Each of the 8 Municipal Districts set a yearly Team Development Plan which sets out the objectives of the MD for the year, those responsible for achieving the objectives and the target standard to be achieved. It also outlines the timeline for achieving the objective. One of the key objectives relates to litter management and street cleaning and ensuring a consistent standard of cleanliness is maintained.

Key Document 3: Litter Pollution Act 1997 This is the legislative document that must be followed and it sets out to provide for the prevention and control of litter pollution, the prevention of the defacement of certin places and matters realting thereto.

Key Document 4: Integra Financial Management System Actual versus Budgeted expenditure for street cleaning is captured on the Financial Management System.

Key Document 5: Standard Operating Guideline for Traffic Wardens in Preventing Litter Pollution This document was produced to give guidance to traffic /litter wardens in their day to day duties.

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Key Document 6: Procedure Documents A number of procedure documents have been drafted that give guideance on litter prevention and control. Other documents include protocals for processing litter fines.

Section B - Step 4: Data Audit

The following section details the data audit that was carried out for the Street Cleaning service. It evaluates whether appropriate data is available for the future evaluation of the project/programme.

Data Required Use Availability

Street Cleaning Actual v Budgeted To review expenditure codes for Yes Expenditure on Integra street cleaning

Centralised Management System - Dash To review complaints and see the Yes Portal responses /actions.

Analyse the recording, Yes Litter Fines receipting and follow up on

litter fines

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Data Availability and Proposed Next Steps

It can be seen from the above table that the data required to evaluate the Operation of the Street Cleaning service is readily available.

Section B - Step 5: Key Evaluation Questions

The following section looks at the key evaluation questions for the Street Cleaning service based on the findings from the previous sections of this report.

Does the delivery of the project/programme comply with the standards set out in the Public Spending Code? (Appraisal Stage, Implementation Stage and Post-Implementation Stage)

The objectives of the Street Cleaning service within the Municipal Districts are clearly defined in their Team Development Plans.

The street cleaning service is being implemented across 8 Municipal Districts with each Municipal District managing their budget according to their own needs. Each Municipal District engages with the Road and Environment directorates separately.

Based on the setup and operation of street cleaning in each of the Municipal Districts it appears to Internal Audit that there is a good understanding and application of PSC principles.

Is the necessary data and information available such that the project/programme can be subjected to a full evaluation at a later date?

The necessary data was available for review.

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What improvements are recommended such that future processes and management are enhanced?

Internal Audit would recommend that where possible there would be more engagements between the Municipal Districts on street cleaning and where any cost savings can be made collectively that this would be achieved. Inconsistencies were noted in relation to Litter Plans. It was noted that one Municipal Districts had a plan completed, another was in draft form and other Municipal Districts were in discussion with the Environment Directorate in relation to the plans. Agreement should be reached in realtion to litter plans and their implementation across the County.

Section: In-Depth Check Summary

The following section presents a summary of the findings of this In-Depth Check on the Street Cleaning service.

Summary of the In-Depth Check

Internal Audit carried out an in-depth check on the Operation of the Street Cleaning Service in Cork County Council. Internal Audit liaised with staff in each of the 8 Municipal Districts and received reports and details on street cleaning in each area.

The objective of this service is to ensure that the streets of Cork County are clean and litter free, making Cork county an attractive place to live and work. It was noted that the majority of the yearly revenue budget is attributed to staff costs.

Overall the actual expenditure was in line with budgeted expenditure and the service was managed efficiently in each Municipal District.

It is the view of Internal Audit that street cleaning operations demonstrate broad compliance with the Public Spending Code.

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Section A: Introduction

This introductory section details the headline information on the programme or project in question.

Programme or Project Information

Name N22 Baile Bhuirne Macroom Road Development

This project involves the Design & Construction of approximately 22km upgrade to the main N22 Cork- Detail Tralee road by means of a Type 2 dual carriageway.

Responsible Body Cork County Council

Current Status Expenditure Being Incurred

Start Date Main Construction Contract awarded October 2019

End Date Completion currently estimated at December 2023

€45.6m Overall Cost Total Scheme Budget = €280 million

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Project Description

Cork County Council as the Contracting Authority with the support of Transport Infrastructure Ireland (TII) are developing a 22km upgrade to the main N22 Cork – Tralee road in Cork under the Government’s Infrastructure and Capital Investment Plan 2016-2021, Building on Recovery. The project involves the design and construction of an approximately 22km upgrade to the main N22 Cork-Tralee road by means of a Type 2 dual carriageway to be constructed offline. The design and construction of the road development incorporates a number of both grade-separated and at grade interchanges, river bridges, local road re-alignments, road bridges, accommodation underpasses and culverts, environmental mitigation and traffic management, all in close proximity to environmentally sensitive sites and sites of historical and cultural significance.

As a National Road Project funded by TII, the project is being managed in accordance with the TII Project Management Guidelines and is currently at Phase 6 of those guidelines. The main construction contract was procured using the Department of Finance PW-CF4 – Public Works Contract for Civil Engineering Works designed by the Contractor and awarded to a joint venture between Jons Civil Engineering Ltd, John Cradock Joint Ltd and Mott MacDonald Ireland Ltd who were appointed as Technical Advisors and Employer’s Representative for Phases 5 Part 2 (Tender), Phase 6 (Construction and Implementation) and Phase 7 (Closeout and Handover).

History and Timeline of Project This project began in early 2001 when McCarthy Hyder Consultants (MHC) undertook a Constraints Report and Route Corridor Selection Study for the N22 Baile Bhuirne–Macroom-Ballincollig Road Project. This led to the development of a Preferred Route corridor and Emerging Preferred Route for a 46km road development between Baile Bhuirne and Ballincollig. In December 2002 MHC produced a Route Selection Report which assessed potential routes so that a preferred route corridor could be identified.

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This initial scheme was from Baile Bhuirne to Ballincollig but this was shorted in length and reevaluated as a 22km road project from Baile Bhuirne to Macroom. In December 2008, MHC prepared a Preliminary Design Report which identified a deliverable road scheme together with the landtake required to build and maintain the route. In 2009 the Environmental Impact Statement was prepared for a 22km portion of the Preferred Route, i.e. that section between Baile Bhuirne and Coolcour (east of Macroom). This was submitted to An Bord Pleanála in 2009 and an Oral Hearing was held in May 2010 on the scheme, with An Bord Pleanála issuing scheme approval and Compulsory Purchase Order (CPO) Confirmation for the proposed road development on 7th April 2011.

Arup were commissioned by Cork NRDO in October 2011 to prepare the Specimen Design and Contract Documents (Phase 5) for the Baile Bhuirne Macroom Road Development.

The project was paused in 2012, until funding was made available again in 2016 to recommence Phase 5. Notice to Enter was served on the lands that were the subject of the Compulsary Purchase Order (CPO), and a series of Advance Works contracts progressed throughout 2017 and 2018. In March 2018, Cork County Council procured Mott MacDonald Ireland Ltd as Technical Advisors for Phases 5 Part 2 (Tender), Phases 6 and 7 of the N22 Baile Bhuirne to Macroom Road Development. In preparation for the award of the main construction contract, the Business Case and the Project Appraisal Deliverables were updated.

Following the pre-qualification process in April 2018, the tender process for the main design and build contract commenced in December 2018. Following the completion of the tender process in June 2019, the contract for the design and construction of the 22km scheme was awarded to

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the joint venture of Jons Civil Engineering Ltd and John Craddock Ltd on 17th October 2019.

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Objectives Inputs Activities Outputs Outcomes

• To reduce journey • Department Funding  Constraint Study and  Reduction in road • Scheme only times on the N22 • Cork County Council Route Corridor traffic collisions. started between Baile Employees Selection Study  Reduction in journey Construction in Bhuirne and • Technical Advisor  Preliminary Design times and December 2019 Macroom. Staff and Environmental improvement in Impact Assessment journey time certainty • Increase journey Employer’s •  Project Appraisal  Encourage local, time reliability for Representative and  Planning Approval regional and national traffic travelling Site Supervision Staff and Compulsory development. between Cork and Contractor and • Purchase Order  Improve connectivity Killarney/Tralee. Contractor’s Designer Confirmation between the Gateway • To reduce the Staff frequency and  Land Acquisition City of Cork and the • Etenders and Official  Appointment of Linked Hub towns of severity of Journal of the EU collisions and Technical Advisors Killarney and Tralee. TII Project Reporting casualties on the •  Preparation of  Improved accessibility System (PRS) N22 from Coolcour Specimen Design and to rural areas to Baile Bhuirne. • Integra Financial Contract Documents resulting in greater Management System  social inclusion. To avoid significant Advance Works • for issuing payments  Removal of traffic negative impacts Contracts and receipt of from urban centers on the existing  Updated Project recoupments  Provide an improved environment, in Appraisal public transport particular • TII Publications and  Tender and Award of corridor on the N22 designated Standards Main Contract route. conservation sites.  Works Monitoring

and Contract Administration

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• Improve urban  Payment of invoices environment of and recoupment of Macroom, Baile grant funding. Bhuirne and Baile  Cost Management Mhic Íre.  Environmental Management

Section B - Step 1: Logic Model Mapping

As part of this In-Depth Check, the Engineering Department of Cork County Council have completed a Programme Logic Model (PLM) for the N22 Baile Bhuirne to Macroom Road Development. A PLM is a standard evaluation tool and further information on their nature is available in the Public Spending Code.

Objectives: The objectives of the proposed N22 Baile Bhuirne to Macroom Road Development include, but are not limited to the following:

 Reduction in road traffic collisions.  Reduction in journey times and improvement in journey time certainty.  Encourage local, regional and national development.  Improve connectivity between the Gateway City of Cork and the Hub Towns of Killarney and Tralee.

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 Improved accessibility to rural areas resulting in greater social inclusion.  Removal of traffic from Urban centers.  Provide an improved public transport corridor on the N22 route.

Inputs: Financial Inputs: Funding for the project was received from the Department of Transport.

Human Inputs: The staff working on the project include consulting engineering staff, contract staff and in house project team of council staff.

System Inputs: Integra- A Financial Management system for issuing payments and recoupment of grant monies from the Department of Transport.

Activities: The preparation of the Constraint Study and Route Corridor Selection Study. The preparation of the Preliminary Design and Environmental Impact Statement. The application for Planning Approval and Compulsory Purchase Order (CPO) Confirmation. The process of acquiring land on foot of the CPO. The appointment of Technical Advisors, Employer’s Representative and Site Supervisory Staff. The preparation and updating of Project Appraisal Deliverables at appropriate project milestones. The preparation of the Specimen Design and Contract Documents. The preparation and assessment of tenders. Contract administration, monitoring and supervision of the delivery of the works, cost management and environmental management. Financial administration by payment of invoices and recoupment of grant funding.

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Outputs: Economy

The proposed road development will improve access from the hub towns of Killarney and Tralee to the Gateway City of Cork. The improved access will facilitate business development in the areas as the road will no longer be a barrier to trade. The reduction in traffic volume will provide significant relief to the town of Macroom and will allow for urban renewal of the urban area. The road development will serve to reduce journey times thus bringing markets closer together which will in time bring considerable benefits to the local economies, which in turn will translate into benefits to the national economy. It is an objective of the scheme to reduce journey times on the N22 between Baile Bhuirne and Macroom. The proposed N22 road development will also increase journey time certainty by removing traffic congestion and remedying capacity deficiencies. It is expected that the proposed road development will have a positive long-term effect by efficiently channeling national traffic away from the town center of Macroom while retaining sufficient access to Macroom, thus improving road transport infrastructure between and within regions. This will have the effect of reducing the imbalance in regional development.

Safety

The existing N22 from Baile Bhuirne to east of Macroom is a mixture of single carriageway widths, with many access points for individual dwellings and farms, many at grade junctions which have inadequate sight distances, sections of village streets, and a busy town centre. This sub-standard geometry of the existing road has led to numerous accidents recorded in recent years. The completion of the N22 road development will serve to reduce road traffic collisions. The proposed dual carriageway with the

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addition of grade-separated junctions and median barrier will reduce the risk of collisions. The transfer of a large volume of traffic, especially HGVs, from the existing town center will reduce congestion and thus lower collision rates in the town.

Environment

The first condition attached to the An Bord Pleanála consent states that the mitigation measures defined in the Environmental Impact Statement and the Schedule of Mitigation Measures shall be carried out in full. Cork County Council appointed an Employers Representative, whose purpose is to monitor the construction activities and ensure that the works are constructed in accordance with the work requirements and the contract, and the commitments associated with the Environmental Impact Assessment and Oral Hearing. Receptors currently located within Macroom, Baile Bhuirne and Baile Mhic Íre will experience a reduction in road traffic related noise and air pollution. Access to Cork is made difficult at present for traffic from Killarney and Tralee due to the congestion primarily in Macroom and to a lesser extent the twin villages of Baile Bhuirne and Baile Mhic Íre. Accessibility to community and business facilities in these locations suffers at present due to the congestion. The proposed scheme will address the congestion by providing an alternative route by-passing the town and villages. This will also allow the town of Macroom to focus on sustainable transport policies for shorter commutes within the town and to develop safe pleasant pedestrian routes for the benefit of locals and tourists.

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Accessibility and Social Inclusion

The proposed road development will facilitate improved access to/from the rural areas and thus reduce social isolation which results in depopulation and a decline in services. This is in line with the social inclusion objectives of Cork County Development Board to bring about better coordination and closer integration in the delivery of services to remote rural population.

Integration

The proposed road development will represent a significant contribution towards the Governments objectives of developing critical mass of regional population centers capable of competing with the Greater Dublin Region for future investment and delivering an appropriate balance in the delivery of jobs, services and opportunities.

Outcomes: The main works contract was awarded in October 2019, with construction commencing in December 2019. The project is currently expected to be complete by Q4 2023.

Section B - Step 2: Summary Timeline of Project/Programme

The following section tracks the N22 Baile Bhuirne to Macroom Road Development from inception to conclusion in terms of major project/programme milestones.

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 1999-2000: McCarthy Hyder Consultants Ltd. (MHC) appointed to provide engineering and environmental Services for the N22 Ballyvourney-Macroom-Ballincollig Road Project.

 October 2001: Constraints Study Report produced.

 December 2002: Route Selection Report.

 May 2007: Route Corridor Alignment Deviation Report.

 December 2008: Phase 4 Preliminary Design – Design Report Volume 1.

 February 2009: Phase 4 Project Appraisal Deliverables (McCarthy Hyder Consultants).

 October 2009: Environmental Impact Statement Volume 1.

 October 2009: Compulsory Purchase Order published.

 October 2009: Preliminary Design and Environmental Impact Statement submitted to An Bord Pleanála.

 May 2010: An Bord Pleanála Oral Hearing.

 April 2011: Scheme Approval and Compulsory Purchase Order Confirmation received from An Bord Pleanála.

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 October 2011: Arup appointed as Technical Advisors Phase 5 to develop Specimen Design and Main Contract Documents.

 November 2016: Notice to Enter served on lands subject to CPO, series of advance works contracts commence incl. archaeology, site clearance, site investigation, advance environmental works.

 September 2017: Prior information Notice published inviting potential tenderers to engage in the Market Consultation process.

 March 2018: Mott MacDonald Ireland Ltd. appointed as Technical Advisors for TII Project Management Guidelines Phases 5 (Part 2 Tender), Phases 6 & 7.

 April 2018: Pre-Qualification Process for N22 Baile Bhuirne to Macroom Road Development commenced.

 December 2018: Tender Documents issued to the four short listed candidates.

 June 2019: Tender details and commencement of Tender Assessment Process.

 October 2019: Project Appraisal Deliverables updated and submitted for approval to the Department of Transport.

 October 2019: N22 Baile Bhuirne to Macroom Road Development Design & Build Contract awarded to Jons Civil Engineering – John Craddock JV Ltd.

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Section B - Step 3: Analysis of Key Documents

The following section reviews the key documentation relating to appraisal, analysis and evaluation for the N22 Baile Bhuirne to Macroom Road Development.

Project/Programme Key Documents

Title Details

Describes the principal constraints which will have a bearing on the route Constraints Study Report selection process and the choice of the preferred route. The purpose of this report was to assess potential routes for the N22 road Route Selection Report development so that a preferred route corridor may be identified. The purpose of this report was to outline the route corridor deviation for the Route Corridor Alignment Deviation Report N22 Ballyvourney to Macroom scheme that was necessary as a result of the notice to designate Cascade Wood as a candidate Special Area of Conservation. This report identified a deliverable road scheme together with the landtake Preliminary Design Report required to build and maintain the route. Appraisal of the project prior to proceeding through the Statutory Processes to assess whether it meets the required standard, that there is a justification for Phase 4 Project Appraisal Deliverables the proposed project, that it is affordable within funding constraints and that it is a high priority relative to competing proposals.

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The EIS documents the impact that the road development would have on the Environmental Impact Statement (EIS) environment should it proceed. The Compulsory Purchase Order authorises the local authority to acquire Compulsory Purchase Order compulsorily the land described in the Schedule for the purposes of construction of the N22 Baile Bhuirne to Macroom Road Development. Reassess the assumptions underpinning the Project Appraisal Deliverables and reconsider the findings emerging with detail now known relating to costs, Phase 5: Project Appraisal Deliverables benefits, risks, delivery and affordability. Appraisal of the project prior to proceeding to construction.

Key Document 1: Constraints Study Report In October 2001, McCarthy Hyder Consultants Ltd produced a Constraints Study report for Cork County Council for the N22 Ballyvourney- Macroom-Ballincollig Road project. The study point had a start point on the proposed N22 Ballincollig Bypass east of Ovens, a finish point on the existing N22 west of Ballyvourney and was approximately 37km long and up to 1km wide. The Executive Summary describes the principal constraints, which will have a bearing on the route selection process and the choice of a preferred route. There were approximately 250 townlands, 3100 properties, 770 farms, a number of shops and businesses and tourism and amenity sites identified with the Study Area.

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Key Document 2: Route Selection Report The Route Selection Report for the N22 Ballyvourney-Macroom-Ballincollig Road project was prepared in December 2002 by McCarthy Hyder Consultants. The purpose of the report was to determine the most economically feasible route between a given set of termini that combines the need of the travelling with the interests of the local area in a manner that is environmentally, socially and politically responsive.

Key Document 3: Route Corridor Alignment Deviation Report In May 2007 McCarthy Hyder Consultants produced the route Corridor Alignment Deviation Report. This report outlined the route corridor deviation for the N22 Ballyvourney to Macroom Scheme that was necessary as a result of the notice to designate Cascade Wood as a candidate Special Area of Conservation. The designation of the Wood could change the basis of the assessment of the proposed scheme. The report aimed to present the assessment in investigating a potential realignment of the scheme to avoid Cascade Wood.

Key Document 4: Preliminary Design Report In December 2008 McCarthy Hyder Consultants produced the Preliminary Design Report which investigated early construction of a section of the project route which formed in the main a bypass of Macroom. As a result the Baile Bhuirne to Coolcour section was identified as being suitable for early progression and further scheme development was carried out. The Preliminary Design Report looked at the following but was not limited to:

 Specific scheme objectives.  Collision history and records.

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 Design speed calculations.  Route Options Considered.  Constraints on the scheme.  Existing and proposed geometric details.

 Junction treatments.

 Drainage details.  Preliminary design drawings.

Key Document 5: Project Appraisal Deliverables Appraisal of the project prior to proceeding through the Statutory Processes to assess whether it meets the required standard, that there is a justification for the proposed project, that it is affordable within funding constraints and that it is a high priority relative to competing proposals.

Key Document 6: Environmental Impact Statement (EIS) The EIS documents the impact the road development would have on the environment should it proceed. This includes consideration of the effects on:

 Planning  Socio-Economics  Agricultural Land

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 Landscape and Aesthetics  Surface Water Quality and Drainage  Ecology  Cultural Heritage  Air Quality  Noise and Vibration  Non Agricultural Land Use and Amenities  Geology  Hydrogeology

The EIS is prepared following consultation with statutory and non-statutory bodies as well as local interest groups and the public. Public consultation is conducted throughout all stages of the road development from the identification of environmental constraints to the selection of the preferred route corridor in order to give the public the opportunity to highlight aspects of local concern or special interest to be taken into account in the planning and design of the road development.

Key Document 7: Compulsory Purchase Order (CPO) The Compulsory Purchase Order authorises the local authority to acquire compulsorily the land described in the Schedule for the purposes of construction of the N22 Baile Bhuirne to Macroom Road Development. The CPO comprised of 191 hectares and entailed the acquisition

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of 347 pieces of land. The road development also included the extinguishment of 30 public rights of ways. Acquiring the land for the road development by Compulsory Purchase Order allows Cork County Council to:

 Secure the acquisition of all lands for the road development.  Facilitate the acquisition within a reasonable time scale.  Permit Cork County Council to implement the road construction programme for the road development in the knowledge that the land required will be available.  Permit Cork County Council to acquire proper title to unregistered land.

Key Document 8: Phase 5 Project Appraisal Deliverables The appraisal of a project occurs over a number of project phases. The set of deliverables required from the appraisal process is dictated by the requirements of the Department of Transport. Appraisal is used throughout these various project phases to inform the following:

 Support the decision making process.  Assess the worth of a project.  Identify if the project will yield benefits and to whom and  Understand if the project is meeting the set objectives.

The five key documents produced in accordance with TII Project Appraisal Guidelines were:

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1. The Project Brief 2. The Project Appraisal Balance Sheet 3. The Business Case 4. The Traffic Modelling Report 5. Cost Benefit Analysis Report

The Project Brief identifies the need for the scheme and sets out the project objectives. The Project Appraisal Balance Sheet reports on all of the impacts of the scheme under the Governments key appraisal criteria including:

 Economy  Environment  Safety  Accessibility and Social Inclusion  Integration and  Physical Activity.

The Traffic Modelling Report describes what techniques have been used to model the various scenarios both existing and in the future, and what the forecasted impact of the scheme is. The Detailed Business Case brings together the Project Brief, the Traffic Modelling Report and the Project Appraisal Balance Sheet to form a complete statement documenting the rationale behind and justification of the project. The Cost Benefit Analysis Report describes the costs and benefits associated with the N22 Baile Bhuirne to Macroom Road Development.

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The following software is used to assess the project; COBA-LT which analyses the accident benefits of the scheme and TUBA which analyses the costs, time savings and vehicle operating costs. The scheme is forecast to reduce the number of collisions casualties on the highway network. Over a 30-year appraisal the benefits of the scheme are over twice the cost of the scheme. The majority of the benefits are from time savings for business commuting and other trips.

Section B - Step 4: Data Audit

The following section details the data audit that was carried out for the N22 Baile Bhuirne to Macroom Road Development. It evaluates whether appropriate data is available for the future evaluation of the project/programme.

Data Required Use Availability Monthly Progress Reports Details of progress and programme; Yes Financial Reporting; Claims Register and Risk Register. Project Execution Plan Document updated at stages during Yes life cycle of project, setting out project information and processes. Business Case Evaluate the project against scheme Yes objectives

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Tender Assessment Report Reports on the tender assessment Yes and evaluation carried out by Cork County Council. Cost Benefit Analysis Report Describes the costs and benefits of Yes the N22 scheme.

Environmental Impact Statement Sets out the practice and procedures for environmental protection during Yes construction.

Financial Data/Invoices Consultants fees Integra and PRS software used on Yes project to track payments.

Data Availability and Proposed Next Steps

The main objectives of this project is to improve the sub-standard geometry of the existing road that has led to numerous accidents recorded in recent years and improve journey times and journey times certainty. Internal Audit is satisfied that the information in the table above was readily available and provided on request.

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Section B - Step 5: Key Evaluation Questions

The following section looks at the key evaluation questions for the based on the N22 Baile Bhuirne to Macroom Road Development findings from the previous sections of this report.

Does the delivery of the project/programme comply with the standards set out in the Public Spending Code? (Appraisal Stage, Implementation Stage and Post-Implementation Stage)

This project is currently under construction and the stages undertaken so far are in compliance with the Public Spending Code. Note that the project is currently under construction and therefore pre-mature to assess Post-Implementation Stage.

Is the necessary data and information available such that the project/programme can be subjected to a full evaluation at a later date?

All the necessary data to date on the project is available on file for review.

What improvements are recommended such that future processes and management are enhanced?

The government public health measures put in place in response to the presence of Covid 19 could lead to programme and cost over-runs. There may be opportunity for a greater allowance for programme-wide risk, over and above the risk amounts included in the total scheme budget for risk level associated with capital projects of this nature.

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Section C: In-Depth Check Summary

The following section presents a summary of the findings of this In-Depth Check on the N22 Baile Bhuirne to Macroom Road Development .

Summary of the In-Depth Check

This project involves the design and construction of an approximately 22km upgrade to the main N22 Cork-Tralee road by means of a Type 2 dual carriageway to be constructed offline. The design and construction of the road development incorporates a number of both grade-separated and at grade interchanges, river bridges, local road re-alignments, road bridges, accommodation underpasses and culverts, environmental mitigation and traffic management, all in close proximity to environmentally sensitive sites and sites of historical and cultural significance. As a National Road Project funded by TII, the project is being managed in accordance with the TII Project Management Guidelines and is currently at Phase 6 of those guidelines. The proposed road development will improve access from the hub towns of Killarney and Tralee to the Gateway City of Cork. The improved access will facilitate business development in the areas as the road will no longer be a barrier to trade. The reduction in traffic volume will provide significant relief to the town of Macroom and will allow for urban renewal of the urban area. All projects seeking capital funding from TII must follow a number of guidance documents including the TII Project Management Guidelines and the TII Project Appraisal Guidelines. These guidelines are appropriately aligned and consistent with the requirements of the Public Spending Code and EU and National Procurement Rules. Based on the findings of the Indepth Review on the N22 Baile Bhuirne to Macroom Road Development Internal Audit are of the opinion that the project is broadly compliant with the requirements of the Public Spending Code.

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Step 5 – Summary Report

Cork County Council considers that it complies with Public Spending Code requirements.

In terms of future progress:

 Cork County Council is committed to continue to build on existing Public Spending Code knowledge and experience to further improve practitioners application of its principles and practices.

 Cork County Council has recently undertaken a governance review and is currently considering the Capital Projects Governance systems and procedures including the establishment of a Capital Projects Governance Committee. These measures will assist with the embedding of best practice in project management, efficient implementation of the Public Spending Code and promote corporate learning from past experiences.

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