Phase 1 Standards

Kos-GIRO Standards 1 Kosovo GIRO Document Standards CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 2 Kosovo GIRO Document v.1.3 CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 3 Table of Contents 1. Introduction Page 4 2. The Form Page 4 2.1 Format Page 4 2.2 Face Side Layout Page 6 2.3 Counterfoil Layout Page 7 2.4 Reverse Side Layout Page 8 2.5 Standard Combination Forms Page 9 3. Specifications for Printing the GIRO Page 10 3.1 OCR-B and Bar Code for Automated Processing Page 10 3.2 OCR-B Page 10 3.3 Line Thickness Page 10 3.4 Character Spacing Page 10 3.5 Code line position Page 10 3.6 Tips for Ensuring a Good Quality OCR-B Typeface Page 12 3.7 Colour Scheme Page 12 3.8 Font to be changed for offset printing of blank invoices Page 13 4. OCR-B Page 13 4.1 The OCR-B Code line Page 13 4.2 Check digit Page 14 4.3 Payment Reference Page 15 4.4 From Account Page 15 4.5 Amount Page 15 4.6 Unique Identification Number Page 15 4.7 Form Code Page 15 4.8 Relation between Code Line, Barcode and Body Page 15 5. Barcode Data Page 17 5.1 Barcode 128 and 128B Page 17 5.2 Kosovo GIRO Barcode Description Page 18 5.3 PTK Barcode Sample Page 19 5.4 KEK Barcode Sample Page 20 Appendix 1. Dimensions Page 21 Appendix 2. Standard structure of Kosovo bank account numbers Appendix 3. Description of modulus algorithms Appendix 4. Additional guidance on the standard document Kos Giro (barcode 128) Appendix 5. Additional clarification on the application for the licensee or printing of Kos Giro Invoices Appendix 6. Company identification number in Kos Giro scheme CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 4 1. Introduction This text contains the document standards for the Kosovo GIRO project hereinafter referred to as „GIRO‟. The GIRO is a product of the CBK and the combined banks This document is intended for use as a reference for offset printers and financial institutions to highlight the document standards in use. 2. The Form The copyright on the Kosovo GIRO is held by CBK. 2.1 Format The GIRO is a standardized document made up of two parts: the submittal section and the counterfoil. The submittal section is available in only one format. The counterfoil is available as a thin counterfoil attached to the left side of the submittal section. The barcode is located in the upper right of the submittal section. The OCR text line is found on the bottom of the submittal section. This part is for automated processing of payment information. The GIRO has been designed to be used by collectors, payers and the financial institutions. Special attention has been paid to large-scale automated processing, particularly by the financial institutions. Large-scale automated processing places particular demands on the form, especially the submittal section. This section is available in only one standardized format. CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 5 1 - Invoice section 2 - body 3 - OCR reader strip 4 - counterfoil CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 6 2.2 Face Side Layout for the Submittal Section A Amount field; suitable for handwriting and typescript. B Payer Bank account field; suitable for handwriting and typescript. C Space for payer name, address and place of residence or business; suitable for typescript (4 lines) The dimensions and position are designed for mailing in a window envelope. D Space for name of the biller, address, place of business and the collector‟s unique identification number. This space can be used by the collector for standard and/or variable payment details (text and/or boxes). E Space for payer‟s signature. F Bar code G Utility A/C No. H Customer/Payment Reference Number and Date I Reader strip for printing payment information in OCR-B typeface. Code line made up of OCR-B characters, grouped in fields, for the automated processing of payment information by the financial institutions. CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 7 2.3 Counterfoil Section Layout The counterfoil allows the collector to display a summary of the information on the submittal section. When a deposit is made, the payer then has access to the information relevant for him with regard to the payment. A Amount transferred or deposited. B The collector‟s unique identification number, account number and name & address information. C The Customer/payment reference number. The Kosovo format consists of a thin counterfoil attached to the left side of the submittal section. The format is derived from the A4 width format; submittal section + counterfoil is 210 mm. The thin counterfoil on the left side of the submittal section is the standard format of the financial institutions. Counterfoil Section CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 8 2.4 Reverse Side Layout (Future) The reverse side of the GIRO is also standardised. A Standard instructions for use are printed on the reverse side of the counterfoil. Font 5.5 B The space for use by the collector is indicated on the reverse side of the submittal section. The collector can use this space to provide information about the payment to the payer, for example. The space below of the lines must be kept entirely free. Font 7 A Udhëzime për përdorim: Me këtë B formular ju mund të paguani shumën përmes transferit ose në para të gatshme. Transferi: Gjithmonë e nënshkruani dhe nëse është e nevojshme shënoni xhirollogarinë tuaj, shumën, emrin dhe adresën tuaj. Dorëzojeni këtë formular në bankën tuaj pa pjesën e shkëputur. Para të gatshme: Ju mund të paguani në para të gatshme në çdo bankë. Kolonën e bashkangjitur në faturë mos e shkëputni; ajo do t‟ju jepet si dëshmi për pagesë. Upustvo za korišcenje: Ovim obrascem vi možete platiti iznos pomocu transfera ili u gotovom. Transfer: Uvek potpišite i ako je neophodno napišite broj racuna vaše banke, iznos, ime i vašu adresu. Kompletan obrazac prilozite u vasoj banci (bez iseckanog dela). Keš: Vi možete platiti u gotovom u svakoj banci. Nemojte ukloniti obrazac; vi cete dobiti iseckan deo nazad kao podvrdu da ste platili. Instructions for use: With this form Ju lutem mos shkruani në hapësirën më poshtë you can pay the amount by transfer Molimo vas nemojte pisati u niže navedenom prostoru or in cash. Please do not write in the space below Transfer: Always put your signature and if necessary your bank A/C number, the amount, your name and address. Submit the form without the stub to your bank. Cash: You can pay at any bank in cash. Leave the stub attached to the form; you will get the stub back as proof of payment. CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 9 2.5 Standard Combination Forms Standard combination forms, as used in Kosovo are GIROs attached to a standard invoice that can be provided by the financial institutions. Name & address information, standard invoice details, tracings and logo can be offset-printed on the invoice section according to the collector‟s instructions. CBK, 33 Garibaldi Street, Pristina, Kosovo, Phone: +381 38 222 055 Fax: +381 38 243 763 Web: www.bqk-kos.org Kos-GIRO Standards 10 3. Specifications for Printing the GIRO 3.1 OCR-B and Bar Code for Automated Processing The Kosovo GIRO includes 2 technologies for automated, optical reading of payment details: Bar Code 128B (in the body) OCR-B (in the reader strip) For optimum data processing with Optical Character Recognition (OCR reading), high demands are placed on the OCR-B typeface and the bar code. Most of the data encoded in the OCR-B text and the bar code are the same. 3.2 OCR-B The financial institutions have chosen OCR-B typeface with font size 1 for processing the GIRO. The >, < and + characters are field separation characters and may only be printed in the allocated spaces. 3.3 Line Thickness The line thickness of the printed characters is nominally 0.35 mm, with a maximum tolerance of 0.08 mm. The minimum line thickness is 0.27 mm and the maximum line thickness is 0.43 mm. 3.4 Character Spacing The characters in the reader strip are grouped in fields. The characters have a fixed spacing of 0.1 inch = 2.54 mm. This is the distance between two centre lines. 3.5 Code line position The position of the code line is calculated precisely and has a very small tolerance. The distance from the bottom side of the cut or torn form to the bottom of the code line is 8.5 mm. The distance from the blue separating line between the body and the reader strip to the bottom of the code line is 9 mm.

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