Minutes of the Regular Meeting of the Board of Trustees, the Brandon School Division, Held in the J

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Minutes of the Regular Meeting of the Board of Trustees, the Brandon School Division, Held in the J MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES, THE BRANDON SCHOOL DIVISION, HELD IN THE J. L. MILNE BOARDROOM, ADMINISTRATION OFFICE, 1031 - 6TH STREET, BRANDON, MANITOBA, AT 7:00 P.M., MONDAY, OCTOBER 25, 2010. PRESENT: Mr. G. Buri, Chairperson, Mr. D. Karnes, Vice-Chairperson, Mr. P. Bartlette, Ms. R. Coey, Mrs. B. Jolly, Mr. J. Murray, Dr. L. Ross, Mr. M. Snelling. Secretary-Treasurer, Mr. G. Barnes and Recording Secretary, Ms. S. Bailey Senior Administration: Dr. D. M. Michaels, Superintendent, Mr. G. Malazdrewicz, Associate Superintendent, Mr. K. Zabowski, Assistant Secretary-Treasurer. The Chairperson called the meeting to order at 7:00 p.m. and welcomed all visitors to the last meeting of the current sitting Board of Trustees. AGENDA 1.00 AGENDA/MINUTES: 1.01 Reference to Statement of Board Operations 1.02 Approval of Agenda Secretary-Treasurer, Mr. Barnes, requested the addition of Confidential #4 regarding a property sale matter. Superintendent, Dr. Michaels, noted she had a student matter to discuss In-Camera. Trustee Jolly noted she had an item under Trustee Inquiries. Trustee Murray requested a Point of Personal Privilege following approval of the Minutes. Mr. Bartlette and Mr. Snelling That the agenda be approved as amended. Carried. 1.03 Adoption of Minutes of Previous Meetings a) The Minutes of the Regular Board Meeting held October 12, 2010 were circulated. Dr. Ross – Mr. Snelling That the Minutes be received and filed. Carried. Minutes Page 2 October 25, 2010 POINT OF PRIVILEGE: Trustee Murray wished to take a moment to reflect on the last four years and the work of the Brandon School Division Board of Trustees. He noted that Trustee Karnes would continue to represent Ward 2 through acclamation. He also noted Trustees Mayes and Coey would not be returning to the Board as they have chosen to move forward in a different direction; Mr. Mayes, as he has moved to Winnipeg and Ms. Coey as she has chosen to run for City Council. He confirmed the remaining Trustees were seeking re-election on October 27, 2010. He felt the Board of Trustees had worked well together and although they may have had their differences, they never lost sight of why they were there – for the children. Trustees Bartlette, Buri and Jolly had dedicated their life to education while Trustees Ross, Snelling and Murray had been long standing members of the Brandon School Division Board of Trustees. He noted the Board had made some mistakes, but the Board had made more than one decision and dealt with more than one issue. Mr. Murray cited the many positive changes that the Board had brought to the Brandon School Division, including the increased graduation rate, increased literacy and numeracy, the off-campus school, additional HALEP staff, additional resources, additional SmartBoards, library scanners, Workplace Safety & Health Officer, and Support Staff Sub-booking Clerk. Mr. Murray also noted that the past budget saw a 0% tax increase. He thanked the Board Members for their dedication over the past four years and hoped to work with them again as a member of the Brandon School Division Board of Trustees. 2.00 GOVERNANCE MATTERS: 2.01 Presentations For Information Ms. Pam Kelso, Psychologist and Division Learning Disabilities Specialist, provided the Board with information regarding the key understandings of children’s learning differences and disabilities. She also explained her role as it unfolds in the Division and provided some of her key findings. Trustees thanked Ms. Kelso for her presentation and requested clarification regarding how the students she works with are assigned to her, what happens in the schools she is not working with; middle years intervention, and resources used and needed to continue to assist students. Superintendent, Dr. Michaels, noted data collection is currently taking place and an enhancement request would be brought forward for the 2011/2012 budget regarding additional resources that would be required to address the issues identified through this data collection. 2.02 Reports of Committees a) Friends of Education Committee Meeting. The October 13, 2010 written report of the Friends of Education Committee meeting was circulated. Mr. Karnes – Mr. Snelling That the Minutes be received and filed. Carried. Minutes Page 3 October 25, 2010 b) Facilities and Transportation Committee Meeting The October 14, 2010 written report of the Facilities and Transportation Committee meeting was circulated. Trustee Coey had concerns that the catchment area inquiry which had been referred to the Facilities and Transportation Committee from the September 27, 2010 Board Meeting had been misunderstood. She noted the parent was not concerned about her child being bused, but that a small area of the Brookwood neighbourhood was not in the Linden Lanes catchment area, but was in the Riverheights catchment area. She also noted the parent had made an application to attend Linden Lanes under School of Choice and that the application would be reviewed on a yearly basis for the child and did not guarantee that the child’s siblings would be able to attend under School of Choice. Trustee Coey asked that the matter be sent back to the Facilities and Transportation Committee for further discussions. Discussions were held to clarify the request. Secretary-Treasurer, Mr. Barnes, noted the child was given a one year special permission to attend Linden Lanes and not School of Choice as School of Choice guarantees the child can remain at their school of choice without further application. School of Choice for one child does not guarantee the siblings will also be granted school of choice status. He confirmed there must have been a reason at the school level for denying school of choice and instead allowing the child to attend Linden Lanes on a one year basis. Trustee Karnes noted there were currently 71 vacant seats in Linden Lanes School at this point. He felt the matter should be dealt with by the Facilities and Transportation Committee in December when the Committee reviewed the catchment areas. He further noted the child in question had a one year special consideration and so felt the matter could wait until the December Committee meeting. Trustee Coey agreed and asked that the Committee use a common sense approach when reviewing that particular catchment area. Mr. Karnes – Mr. Snelling That the Minutes be received and filed. Carried. c) Finance Committee Meeting. The October 18, 2010 written report of the Finance Committee meeting was circulated. Mr. Buri - Mr. Bartlette That the Minutes be received and filed. Carried. e) Other: NIL Minutes Page 4 October 25, 2010 2.03 Delegations and Petitions Mr. Darren Hardy, President, Brandon Teachers Association, thanked the Board of Trustees for the past four years of governance and wished them luck in the upcoming elections. He felt the Board has grown over the past four years and developed into a flexible Board that takes its work very seriously. He noted that even though there have been differences and disagreements the Board has always been respectful. He looks forward to working with the new Board, whatever that Board may be. He stated the Division is stronger when everyone works together. 2.04 Communications for Action a) Drew Caldwell, MLA Brandon East, September 30, 2010, thanking the Board for their letter inviting him to meet with the Board “regarding the basis of the PSFB decision making process, the priority of the Brandon School Division’s five year capital plan requests and the length of time it takes to receive responses from the PSFB”. Although the meeting was requested prior to the October 27th Trustee elections, he felt it would be inappropriate to meet with the Board until the conclusion of the election period. Also, while he is happy to meet with the Board and has done so on many occasions, he feels the request is more appropriately put to the Minister or the Chair of the PSFB and he would be pleased to attend the meeting with them and is copying the Minister to better assist the Board in making such arrangements. Referred Business Arising. b) Ron Lemieux, Minister, Local Government, October 7, 2010, regarding the Board’s recent letter to The Honourable Greg Selinger, Premier of Manitoba, regarding property taxes on educational properties. He notes that property tax exemptions are established under The Municipal Assessment Act which establishes the framework for property assessment and taxation for all properties in Manitoba. School-owned property up to 4.047 hectares (10 acres) is exempt. Most schools in Manitoba, including those in the Brandon School Division, are fully exempt from property taxes because they are situated on less than 10 acres of land. He notes in 2002 the Province began phasing out property taxes on property owned or used by a university for educational purposes. Beginning in 2007, universities no longer paid property taxes on property used for educational purposes however they continued to be required to pay taxes on other types of property, such as residential and commercial. The phase-out was implemented to ensure competitiveness with other universities across Canada, most of which are not required to pay property taxes. Referred Business Arising. c) BDO Dunwoody LLP, Chartered Accountants, advising that they audited the consolidated statement of financial position of Brandon School Division as at June 30, 2010 and the consolidated statements of revenue, expenditures and accumulated surplus, change in net debt and cash flow for the year then ended; that
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