TABLE OF CONTENTS Rules and Regulations ................................................................................ 2 Important Dates and Deadlines ................................................................. 6 School Information .................................................................................... 8 Kelly Critics Program .................................................................................. 9 Jimmy Awards™ Information .................................................................... 10 Judging Criteria ........................................................................................ 12 Gene Kelly Awards Form Examples .......................................................... 20 Page | 1 2018 GENE KELLY AWARDS – RULES & REGULATIONS CONTACT INFORMATION: The school must send all completed forms and requested materials to the Pittsburgh CLO Academy of Musical Theater. All materials must be sent either via e-mail or mail to the information below: E-Mail Materials to: Mail Materials to: [email protected] Gene Kelly Awards Pittsburgh CLO Academy 130 CLO Academy Way Pittsburgh, PA 15222 2018 Gene Kelly Awards Contact Information: Kiesha Lalama, Education Director & Gene Kelly Awards Director Michael J. Cerchiaro, Education Programs Manager Bobby Bertha and Ian Brady, Gene Kelly Awards Coordinators Phone: 412-281-2234 E-mail: [email protected] Social Media: Facebook – Gene Kelly Awards for Excellence in High School Musical Theater Twitter – @gkawards Instagram – @gkawards DEADLINES The school contact person must complete online forms by the due date listed. Access to the forms will become unavailable after the posted due date. This package should include the following examples of forms: Performance Details, Production Budget, School Parking, Best Musical Nominee Information, Finale Participants, Video, Program Photo, Nominee Acceptance, Social Networking Liaison, and the Best Actor/Actress and Best Supporting Actor/Actress forms. All links to the forms are available on pittsburghCLO.org. Click on Education, Programs, Gene Kelly Awards. Page | 2 EVALUATIONS All schools will receive an on-site production evaluation by four members of the judges’ panel. After the on-site visits, these designated judges will complete comprehensive written critiques and scores of the productions. The written evaluations will be mailed to the school contact person after June 1, 2018. JUDGING PROCESS THE SCORES OF THE JUDGES WHO SEE THE ENTIRE LIVE PERFORMANCE WILL BE WEIGHED 65%. THE SCORES OF THE JUDGES WHO SEE ONLY THE VIDEO WILL BE WEIGHED 35%. Four judges will see each show. If a show is double-cast, it will be seen once. The school chooses the cast that will be judged. All scores are calculated and kept sealed by Deloitte until the awards ceremony. Upon the completion of adjudicating your performance, the judge(s) have the option to submit 3-5 recommendations for you to include on your DVD. These recommendations will be sent to you the Monday following the final judged performance. ORCHESTRA/MUSIC 10% of the student orchestra may be professional musicians in addition to the conductor. Schools that use more than one adult/professional musician per nine musicians in the student orchestra are ineligible for the Best Orchestra award. All schools must utilize the talents and resources of their own school. The school must retain the orchestra score until the nominations are announced, so that the Pittsburgh CLO Orchestra can perform the music from the nominated shows in all categories. Arrangements will be made by the Pittsburgh CLO with the various licensing houses for the schools to retain their music through the awards evening without charge. NOMINATIONS The process for announcing the nominations is currently being determined. More information will follow soon. Schools nominated for Best Musical in each budget category must adhere to the following: Each nominated school must submit one, maximum length of 4-MINUTES and 30-SECONDS production number to be performed during the awards ceremony. The production number must be performed in the original format, as written in the script. Only one song is accepted. Due to licensing rights, NO medleys or creative interpretations of any kind are permitted. If necessary, the performance may include up to four spoken lines to segue into the song. The orchestra score must be delivered to the Pittsburgh CLO Academy no later than Friday, May 11, 2018. All necessary cuts, to adhere to the 4-MINUTE, 30-SECOND maximum should be clearly marked in pencil for the selected number. The Pittsburgh CLO reserves the right of final approval of the chosen number given program length and stage logistics. Page | 3 VIDEO FILE IT IS IN YOUR BEST INTEREST TO SUBMIT THE HIGHEST QUALITY FILE POSSIBLE. THIS WILL GIVE EVERY JUDGE AN ACCURATE REPRESENTATION OF YOUR STUDENTS’ EFFORTS. The school is required to upload video files, one week after the closing performance. Schools whose final performance is the weekend prior to, or the week of, the final judges meeting (May 4), must submit a video no later than May 1st, 2018. Any video files submitted after the deadlines as listed above, risk the chance of not being viewed at the final judges meeting. Individual files must highlight the following performance components along with the Video Form provided by the Pittsburgh CLO: Overall Production Highlight (3 minute maximum) o Excerpts from 2-3 full ensemble numbers not to exceed 3 minutes in total length. o Choose highlights that best represent your production o File Name: Production_School Name_Show Title Full Orchestra (1 minute maximum - for eligible schools) o Student orchestra, including brief shots of each section (strings, woodwinds, brass, percussion, etc.) o One full orchestra shot photographed from the conductor’s perspective o File Name: Orchestra_School Name_Show Title Best & Best Supporting Actor/Actress (1 minute maximum per performer) o The school must submit 1-minute video segments of performers who would possibly be considered for the Best Actor/Actress or Best Supporting Actor/Actress Awards categories. (All nominated actors MUST have their own separate file of their performance. Do NOT put all or several nominees on the same clip) o Choose highlights including: strong vocals, acting, and dance. If applicable. o File name: Best Actor/Actress_Last Name, First Name_Role_School Name_Show Title Please adhere to the following video requirements: 1. All segments must be filmed during the actual performance, not staged scenes at a different time. 2. The file MUST be clearly named with your school name, the clip name, and Actor/Actress. 3. The video must be submitted within one week of your final performance date. Schools who’s final performance is the weekend prior to, or the week of, the final judges meeting (May 4), must submit a video no later than May 1st , 2018. Any video files submitted after the deadlines as listed above, risk the chance of not being viewed at the final judges meeting. 4. Do not send a video recording of your entire production. Information on how and where to upload the files will be sent. The right to video your performance was given for the exclusive use by the Pittsburgh CLO Gene Kelly Awards judging process. Any school that is found taping a performance for any other purpose will be disqualified from the event. This includes making DVD/Videos of the production for sale, a violation of copyright laws. Page | 4 BEST ACTOR & ACTRESS WINNERS Upon winning the Gene Kelly Award for Best Actor or Actress, each winner will be awarded a $5,000 cash scholarship generously provided by Point Park University to be applied to any college of their choice and will travel to New York City to participate in the Jimmy Awards on Broadway. SHOW PROGRAM Each school should also send pages from their show program no later than one week after the performance. Programs are used to verify titles, spelling, numbers, etc. Please upload a PDF version of the following pages: o Cover o Title Page (noting author credits, etc.) o Cast & Crew List o Production Team List o Scenes & Songs Program files must be received one week after your final performance and no later than May 1, 2018. Information on where to upload will be sent at a later date. PROGRAM PHOTO Each school should send a color photograph of their production for inclusion into the Gene Kelly Awards playbill and Penn Avenue Poster: The photograph should be uploaded in a .jpg format, 300 dpi resolution. Please title the file: School_Show Title. Photograph must be received by Friday, April 27, 2018. Information on where to upload will be set at a later date. PROGRAM AD The Pittsburgh CLO will provide artwork (via email) to be placed in your school’s musical program. The ad serves to promote the high school as a participant in the Gene Kelly Awards ceremony. Color, black and white, and sized versions of the ad will be available for downloading from pittsburghCLO.org beginning on February 5th. Page | 5 Wednesday, January 17 .................. Participants’ Meeting - Pittsburgh CLO Academy at 5 p.m. Friday, January 26 ........................... Last day for participating schools to drop out Monday, February 5 ........................ Judges’ Meeting - Pittsburgh CLO Academy at 5 p.m. Friday, April 13 ................................ Cash, Ambassadors, and Guild Scholarship nomination forms due March, April & May ........................ Video files uploaded and program pages due one (1) week after your