TABLE OF CONTENTS
Rules and Regulations ...... 2
Important Dates and Deadlines ...... 6
School Information ...... 8
Kelly Critics Program ...... 9
Jimmy Awards™ Information ...... 10
Judging Criteria ...... 12
Gene Kelly Awards Form Examples ...... 20
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2018 GENE KELLY AWARDS – RULES & REGULATIONS
CONTACT INFORMATION: The school must send all completed forms and requested materials to the Pittsburgh CLO Academy of Musical Theater. All materials must be sent either via e-mail or mail to the information below:
E-Mail Materials to: Mail Materials to: [email protected] Gene Kelly Awards Pittsburgh CLO Academy 130 CLO Academy Way Pittsburgh, PA 15222
2018 Gene Kelly Awards Contact Information: Kiesha Lalama, Education Director & Gene Kelly Awards Director Michael J. Cerchiaro, Education Programs Manager Bobby Bertha and Ian Brady, Gene Kelly Awards Coordinators
Phone: 412-281-2234 E-mail: [email protected]
Social Media: Facebook – Gene Kelly Awards for Excellence in High School Musical Theater Twitter – @gkawards Instagram – @gkawards
DEADLINES The school contact person must complete online forms by the due date listed. Access to the forms will become unavailable after the posted due date. This package should include the following examples of forms: Performance Details, Production Budget, School Parking, Best Musical Nominee Information, Finale Participants, Video, Program Photo, Nominee Acceptance, Social Networking Liaison, and the Best Actor/Actress and Best Supporting Actor/Actress forms.
All links to the forms are available on pittsburghCLO.org. Click on Education, Programs, Gene Kelly Awards.
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EVALUATIONS All schools will receive an on-site production evaluation by four members of the judges’ panel. After the on-site visits, these designated judges will complete comprehensive written critiques and scores of the productions. The written evaluations will be mailed to the school contact person after June 1, 2018.
JUDGING PROCESS THE SCORES OF THE JUDGES WHO SEE THE ENTIRE LIVE PERFORMANCE WILL BE WEIGHED 65%. THE SCORES OF THE JUDGES WHO SEE ONLY THE VIDEO WILL BE WEIGHED 35%. Four judges will see each show. If a show is double-cast, it will be seen once. The school chooses the cast that will be judged. All scores are calculated and kept sealed by Deloitte until the awards ceremony. Upon the completion of adjudicating your performance, the judge(s) have the option to submit 3-5 recommendations for you to include on your DVD. These recommendations will be sent to you the Monday following the final judged performance.
ORCHESTRA/MUSIC 10% of the student orchestra may be professional musicians in addition to the conductor. Schools that use more than one adult/professional musician per nine musicians in the student orchestra are ineligible for the Best Orchestra award.
All schools must utilize the talents and resources of their own school. The school must retain the orchestra score until the nominations are announced, so that the Pittsburgh CLO Orchestra can perform the music from the nominated shows in all categories.
Arrangements will be made by the Pittsburgh CLO with the various licensing houses for the schools to retain their music through the awards evening without charge.
NOMINATIONS The process for announcing the nominations is currently being determined. More information will follow soon.
Schools nominated for Best Musical in each budget category must adhere to the following:
Each nominated school must submit one, maximum length of 4-MINUTES and 30-SECONDS production number to be performed during the awards ceremony. The production number must be performed in the original format, as written in the script. Only one song is accepted. Due to licensing rights, NO medleys or creative interpretations of any kind are permitted. If necessary, the performance may include up to four spoken lines to segue into the song. The orchestra score must be delivered to the Pittsburgh CLO Academy no later than Friday, May 11, 2018. All necessary cuts, to adhere to the 4-MINUTE, 30-SECOND maximum should be clearly marked in pencil for the selected number. The Pittsburgh CLO reserves the right of final approval of the chosen number given program length and stage logistics.
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VIDEO FILE IT IS IN YOUR BEST INTEREST TO SUBMIT THE HIGHEST QUALITY FILE POSSIBLE. THIS WILL GIVE EVERY JUDGE AN ACCURATE REPRESENTATION OF YOUR STUDENTS’ EFFORTS.
The school is required to upload video files, one week after the closing performance. Schools whose final performance is the weekend prior to, or the week of, the final judges meeting (May 4), must submit a video no later than May 1st, 2018. Any video files submitted after the deadlines as listed above, risk the chance of not being viewed at the final judges meeting.
Individual files must highlight the following performance components along with the Video Form provided by the Pittsburgh CLO:
Overall Production Highlight (3 minute maximum) o Excerpts from 2-3 full ensemble numbers not to exceed 3 minutes in total length. o Choose highlights that best represent your production o File Name: Production_School Name_Show Title
Full Orchestra (1 minute maximum - for eligible schools) o Student orchestra, including brief shots of each section (strings, woodwinds, brass, percussion, etc.) o One full orchestra shot photographed from the conductor’s perspective o File Name: Orchestra_School Name_Show Title
Best & Best Supporting Actor/Actress (1 minute maximum per performer) o The school must submit 1-minute video segments of performers who would possibly be considered for the Best Actor/Actress or Best Supporting Actor/Actress Awards categories. (All nominated actors MUST have their own separate file of their performance. Do NOT put all or several nominees on the same clip) o Choose highlights including: strong vocals, acting, and dance. If applicable. o File name: Best Actor/Actress_Last Name, First Name_Role_School Name_Show Title
Please adhere to the following video requirements: 1. All segments must be filmed during the actual performance, not staged scenes at a different time. 2. The file MUST be clearly named with your school name, the clip name, and Actor/Actress. 3. The video must be submitted within one week of your final performance date. Schools who’s final performance is the weekend prior to, or the week of, the final judges meeting (May 4), must submit a video no later than May 1st , 2018. Any video files submitted after the deadlines as listed above, risk the chance of not being viewed at the final judges meeting. 4. Do not send a video recording of your entire production.
Information on how and where to upload the files will be sent.
The right to video your performance was given for the exclusive use by the Pittsburgh CLO Gene Kelly Awards judging process. Any school that is found taping a performance for any other purpose will be disqualified from the event. This includes making DVD/Videos of the production for sale, a violation of copyright laws.
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BEST ACTOR & ACTRESS WINNERS Upon winning the Gene Kelly Award for Best Actor or Actress, each winner will be awarded a $5,000 cash scholarship generously provided by Point Park University to be applied to any college of their choice and will travel to New York City to participate in the Jimmy Awards on Broadway.
SHOW PROGRAM Each school should also send pages from their show program no later than one week after the performance. Programs are used to verify titles, spelling, numbers, etc. Please upload a PDF version of the following pages: o Cover o Title Page (noting author credits, etc.) o Cast & Crew List o Production Team List o Scenes & Songs
Program files must be received one week after your final performance and no later than May 1, 2018. Information on where to upload will be sent at a later date.
PROGRAM PHOTO Each school should send a color photograph of their production for inclusion into the Gene Kelly Awards playbill and Penn Avenue Poster:
The photograph should be uploaded in a .jpg format, 300 dpi resolution. Please title the file: School_Show Title.
Photograph must be received by Friday, April 27, 2018. Information on where to upload will be set at a later date.
PROGRAM AD The Pittsburgh CLO will provide artwork (via email) to be placed in your school’s musical program. The ad serves to promote the high school as a participant in the Gene Kelly Awards ceremony. Color, black and white, and sized versions of the ad will be available for downloading from pittsburghCLO.org beginning on February 5th.
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Wednesday, January 17 ...... Participants’ Meeting - Pittsburgh CLO Academy at 5 p.m.
Friday, January 26 ...... Last day for participating schools to drop out
Monday, February 5 ...... Judges’ Meeting - Pittsburgh CLO Academy at 5 p.m.
Friday, April 13 ...... Cash, Ambassadors, and Guild Scholarship nomination forms due
March, April & May ...... Video files uploaded and program pages due one (1) week after your final production. No later than May 1, 2017
Friday, April 20 ...... Best Musical Nominee Selection form due
Friday, April 27 ...... Program photo from each school due
Friday, May 4 ...... Judges’ Final Meeting - Deloitte at 5 p.m.
Week of May 7 ...... Schools notified of nominations. Group ticket order form sent to all schools via e-mail.
Day After Nominations...... Schools can begin to submit completed group ticket order forms to Pittsburgh CLO. Ticket orders are granted on a first come, first serve basis at 9 a.m.
Friday, May 11...... Nominee Acceptance Form due Best Actor/Actress & Best Supporting Actor/Actress Information Forms due Finale Participants Form due Orchestra scores from each nominated: Best Production (no medleys) Best Actor (song to be selected by GKA Music Director) Best Actress (song to be selected by GKA Music Director)
Sunday, May 13 …………………………….Lead nominees audition for industry professionals
Monday, May 14 ...... Deadline for Group Ticket Orders.
Friday, May 18...... Tickets Go on Sale to the Public Please Note: It is very rare that tickets are available for public sale. Please encourage purchasing tickets through a participating school whenever possible. To purchase tickets call 412-456-6666 or go to pittsburghclo.org
May 20, 21, 24...... Mandatory Opening Number Rehearsal for Best Supporting Actor/Actress
May 20, 21, 22, 23, 24 ...... Mandatory Finale participants’ rehearsals Pittsburgh CLO Academy Best Actor/Actress and Medley Rehearsals
May 26 ...... Gene Kelly Awards rehearsal and show
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2018 GENE KELLY AWARDS LIST OF PARTICIPATING SCHOOLS
Avonworth Baldwin Bishop Canevin Central Catholic/Oakland Catholic Chartiers Valley Deer Lakes Elizabeth Forward Hampton Keystone Oaks Moon* North Hills Northgate Our Lady of the Sacred Heart Pine-Richland Pittsburgh Allderdice Pittsburgh Barack Obama Academy Pittsburgh Brashear Pittsburgh CAPA Plum Senior Propel Braddock Hills Redeemer Lutheran Riverview Sewickley Academy Springdale Jr-Sr St. Joseph Steel Valley Sr* West Allegheny Westinghouse Arts Academy Winchester Thurston* Woodland Hills
*Indicates school is participating on an individual level only
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2018 GENE KELLY AWARDS SCHOOL MUSICALS AND DATES
School Show Performance Dates Avonworth 1776 April 13, 14, 20, 21 Baldwin Honeymoon in Vegas April 11, 12, 13, 14 Bishop Canevin Working April 26, 27, 28 Central/Oakland Catholic A Chorus Line March 22, 23, 24 Chartiers Valley Legally Blonde March 7, 8, 9, 10 Deer Lakes The Little Mermaid April 13, 14, 15 Elizabeth Forward Legally Blonde April 12, 13, 14, 15 Hampton Nice Work If You Can Get It April 13, 14, 20, 21 The 25th Annual Putnam County Keystone Oaks April 12, 13, 14, 15 Spelling Bee Moon Wizard of Oz March 15, 16, 17, 18 Northgate Cinderella April 7, 13, 14 North Hills Dames at Sea March 8, 9, 10, 15, 16, 17 Our Lady of the Sacred Heart Beauty and the Beast March 2,3, 4, 9, 10 Pine-Richland Oklahoma! March 9, 10, 16, 17 Pittsburgh Allderdice The Addams Family April 19, 20, 21, 22 Pittsburgh Barack Obama Dreamgirls April 19, 20, 21, 26, 27, 28 Pittsburgh Brashear Footloose April 12, 13 ,14 Pittsburgh CAPA Les Miserables April 20, 21, 22, 27, 28, 29 Plum Annie April 12, 13, 14 Propel Braddock Hills Shrek the Musical April 6, 7 Redeemer Lutheran Disney’s Beauty and the Beast April 20, 21 Riverview Monty Python's Spamalot April 6-8, 13,14 Sewickley Academy The Sound of Music March 1, 2, 3 Springdale The Pajama Game April 5, 6, 7 St. Joseph Children of Eden April 12, 13, 14, 15 Steel Valley Sr Mary Poppins March 8, 9, 10, 11 West Allegheny The Drowsy Chaperone April 6, 7, 8, 13, 14 Westinghouse Arts Academy Crazy For You March 23, 24 Winchester Thurston Back to the 80’s April 26, 27, 28, 29 Woodland Hills Drowsy Chaperone April 27, 28, May 3, 4, 5
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2018 GENE KELLY AWARDS KELLY CRITICS PROGRAM
To reach as many students as possible, the Pittsburgh CLO created the Kelly Critics program in partnership with Dr. Christopher Rawson, Senior Theater Critic of the Pittsburgh Post-Gazette and long- time member of the University of Pittsburgh English Department. It provides an opportunity for students in Kelly Awards schools to enjoy and write about musical theater.
Each participating school chooses no more than two student Kelly Critics and an adult coordinator, someone DIFFERENT from the Gene Kelly Awards representative. The coordinator serves as liaison between the Kelly Critics, the CLO, and Dr. Rawson, helping to make sure the students see the shows and submit their reviews
Kelly Critics CANNOT be involved in the musical. Otherwise, they can be any students, although juniors or seniors are preferable.
Students are invited to an optional one-time seminar at the Post-Gazette, where Dr. Rawson introduces them to theater reviewing. A brief tour of the Post-Gazette is included. This year’s seminar is to be determined.
Each Kelly Critic is assigned by the Gene Kelly Awards staff to review two musicals by other Gene Kelly schools. For each show, they are given two tickets so that a friend or parent can accompany them. Each school in the Kelly program agrees to provide up to four pairs of tickets for Kelly Critics from other schools.
Kelly Critics e-mail their reviews to Dr. Rawson within a week of seeing the performance. He provides feedback, does some light editing and posts them on the High School Musicals section of the Post-Gazette’s website, www.post-gazette.com, under the A&E / Theater & Dance tab.
Each year one Kelly Critic is recognized with a Gene Kelly Award and a cash scholarship. No school is obligated to participate in the Kelly Critics program, but since other schools’ students will be reviewing your shows, why not give your students a chance to do the same, learn something about reviewing and see their work published on the Post-Gazette website?
If interested, please contact Bobby Bertha and Ian Brady ([email protected]) with the name, e-mail address, and phone number of the teacher who will coordinate your two Kelly Critics. Teacher information needs to be submitted ASAP.
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2018 JIMMY AWARDS™ NATIONAL HIGH SCHOOL MUSICAL THEATER AWARDS™ INFORMATION SHEET
Once again, the Gene Kelly Awards will be participating in the National High School Musical Theater Awards™! This exciting program, co-founded by Nederlander Productions and the Pittsburgh CLO, was successful, educational and inspiring to everyone involved. The NHSMTA™ provides an opportunity of a lifetime for students that have a passion for musical theater!
Goal: To gain national recognition for those exceptional students across the country who participate in their local high school musicals and to expose these promising young artists to career opportunities within the performing arts industry.
Strategy: To invite the winners of the best actor and actress categories from high school musical theater awards from around the country, to New York City for a six-day event at New York University, Tisch School of the Arts, culminating with a live performance and awards ceremony on the Broadway stage of the Minskoff Theatre.
Process: Ten-day event includes: learning an opening and closing number, performing a medley with other participants, master class workshops, private coaching, and a selection process before a panel of professional judges with nominees narrowed down for a Best Actor and Best Actress.
When: Events at New York University, Tisch School of the Arts, will run Sunday, June 17, 2018 through Tuesday, June 26, 2018. The awards ceremony at the Minskoff Theater is to be held on Monday, June 25, 2018.
Where: Rehearsals, master classes, and private coaching will take place in New York City at New York University, Tisch School of the Arts. One Best Actor and one Best Actress, accompanied by one chaperone will be provided accommodations, travel and meals. The final performance and award ceremony will take place on the Broadway stage at the Minskoff Theatre in Times Square.
More Information: Please visit www.nhsmta.com or call Kiesha Lalama at 412-281-2234 x102.
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PITTSBURGH CLO – 2018 NHSMTA SPONSOR Gene Kelly Awards and Mancini Awards Participants
The Pittsburgh CLO will sponsor the Pittsburgh CLO Gene Kelly Awards and the Lincoln Park Henry Mancini Awards Best Actor and Best Actress winners to participate in the 2018 National High School Musical Theatre Awards, the Jimmy’s. Each of the participating programs will select six Best Actor and six Best Actress nominees. All lead category nominees will participate in an audition process for an independent panel of industry professionals. The panel will identify four winners, one Best Actor and one Best Actress from each of the Gene Kelly Awards and Mancini Awards. The winners will represent their respective program at the national competition. Schedule - February through May 4, 2018: High School musical theater production adjudications
- Friday, May 4, 2018: Gene Kelly Awards Judges’ meeting and nomination round -Six Best Actor and Six Best Actress nominees will be selected
- Saturday, May 5, 2018: Mancini Awards Judges’ meeting and nomination round -Six Best Actor and Six Best Actress nominees will be selected
-Week of May 7, 2018: Public announcement of all nominees for both programs
-Sunday, May 13, 2018: All 24 Lead nominees audition for industry professionals -Six Best Actor and Six Best Actress nominees from Kelly’s -Six Best Actor and Six Best Actress nominees from Mancini’s -Kelly’s Best Actor and Best Actress will be identified -Mancini’s Best Actor and Best Actress will be identified
-Sunday, May 20, 2018: Lincoln Park Mancini Awards Ceremony -Formally Announce Best Actor and Best Actress
-Saturday, May 26, 2018: Pittsburgh CLO Gene Kelly Awards Ceremony -Formally Announce Best Actor and Best Actress
-Monday, May 28, 2018: NHSMTA welcome meeting with all four winners and parents at the Academy
-Tuesday, May 29, 2018: Coaching begins for NHSMTA participants
Nominee Audition Details: Date: Sunday, May 13, 2018 Time: 6:00pm – 9:00pm Location: Pittsburgh CLO Academy Process: Each nominee will prepare and perform the following: -One complete solo from their 2018 nominated role (up-tempo or ballad) -One 32 bar selection NOT from the 2018 nominated role or production -Qualifying songs must be a musical theater song Page | 11
2018 GENE KELLY AWARDS JUDGING CRITERIA
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2018 GENE KELLY AWARDS CATEGORIES
Best Actor
Best Actress
Best Supporting Actor
Best Supporting Actress
Best Ensemble
Best Crew/Technical Execution
Best All-Student Orchestra
Best Execution of Choreography
Best Execution of Direction
Best Execution of Music Direction
Best Scenic Design*
Best Costume Design*
Best Lighting Design*
Best Musical*
*AWARDS GIVEN IN THREE BUDGET CATEGORIES
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2018 GENE KELLY AWARDS JUDGING CRITERIA RUBRIC FOR LEAD AND SUPPORTING ROLES
Ratings will be calculated according to the point scale below, and applied to a scoring sheet which may or may not include comments from the respondents. These rubrics will be made available to schools after their critique sessions. Program Directors will have the choice whether or not to share scoring sheets with their students. These ratings are meant to help students evaluate their work and are for educational purposes only.
1 or 2 or 3 4 or 5 or 6 7 or 8 or 9 10 CRITERIA Emerging = Rarely Developing = Sometimes Proficient = Often Excellent = Always
The actor rarely knew their relationships The actor sometimes knew their The actor often knew their relationships The actor always knew their to the other characters, to the world, to relationships to the other characters, to to the other characters, to the world, to relationships to the other characters, to the period, social status, and the the world, to the period, social status, the period, social status, and the the world, to the period, social status, environment with effective emotional and the environment with effective environment with effective emotional and the environment with effective transitions. Dialogue and words were emotional transitions. Dialogue and transitions. Dialogue and words were emotional transitions. ACTING rarely clearly understood with proper words were sometimes clearly often clearly understood with proper Dialogue and words were always clearly pronunciation and articulation for each understood with proper pronunciation pronunciation and articulation for each understood with proper pronunciation character. Actor rarely presented and articulation for each character. character. Actor often presented natural and articulation for each character. natural ability, characterization or strong Actor sometimes presented natural ability, characterization or strong speech Actor always presented natural ability, speech and voice. ability, characterization or strong speech and voice. characterization or strong speech and and voice. voice.
Actor rarely sang with emotional Actor sometimes sang with emotional Actor sometimes sang with emotional Actor always sang with emotional understanding, adequate volume, understanding, adequate volume, understanding, adequate volume, understanding, adequate volume, proper diction, correct pitch and tone, proper diction, correct pitch and tone, proper diction, correct pitch and tone, proper diction, correct pitch and tone, supported breathing and dramatic supported breathing and dramatic supported breathing and dramatic supported breathing and dramatic SINGING expression. The actor rarely delivered expression. The actor sometimes expression. The actor sometimes expression. The actor always delivered each song through believable delivered each song through believable delivered each song through believable each song through believable characterizations with strong vocal tone, characterizations with strong vocal tone, characterizations with strong vocal tone, characterizations with strong vocal tone, rhythm, intonation and projection rhythm, intonation and projection rhythm, intonation and projection. rhythm, intonation and projection
Dancing rarely enhanced and Dancing sometimes enhanced and Dancing often enhanced and Dancing always enhanced and complemented the content of the show. complemented the content of the show. complemented the content of the show. complemented the content of the show. DANCING Dancer rarely knew the routines, Dancer sometimes knew the routines, Dancer often knew the routines, Dancer always knew the routines, demonstrated technique, energy and demonstrated technique, energy and demonstrated technique, energy and demonstrated technique, energy and style throughout the performance. style throughout the performance. style throughout the performance. style throughout the performance.
2018 GENE KELLY AWARDS JUDGING CRITERIA RUBRIC FOR OVERALL CATEGORIES
Ratings will be calculated according to the point scale below, and applied to a scoring sheet which may or may not include comments from the respondents. These rubrics will be made available to schools after their critique sessions. Program Directors will have the choice whether or not to share scoring sheets with their students. These ratings are meant to help students evaluate their work and are for educational purposes only.
1 or 2 or 3 4 or 5 or 6 7 or 8 or 9 10 CRITERIA Emerging = Rarely Developing = Sometimes Proficient = Often Excellent = Always Execution of direction rarely displayed a Execution of direction sometimes Execution of direction often displayed a Execution of direction always displayed creative, original vision into the overall displayed a creative, original vision into creative, original vision into the overall a creative, original vision into the overall performance. The performance rarely the overall performance. The performance. The performance often performance. The performance always seemed organized, fluid and cohesive performance sometimes seemed seemed organized, fluid and cohesive seemed organized, fluid and cohesive throughout. Production rarely organized, fluid and cohesive throughout. Production often throughout. Production always comprehended the objectives, obstacles throughout. Production sometimes comprehended the objectives, obstacles comprehended the objectives, obstacles and text (script) of the piece. The cast comprehended the objectives, obstacles and text (script) of the piece. The cast and text (script) of the piece. The cast EXECUTION OF rarely knew their relationships to the and text (script) of the piece. The cast often knew their relationships to the always knew their relationships to the DIRECTION other characters, to the world, to the sometimes knew their relationships to other characters, to the world, to the other characters, to the world, to the period, social status, and the the other characters, to the world, to period, social status, and the period, social status, and the environment with effective emotional the period, social status, and the environment with effective emotional environment with effective emotional transitions. The production rarely environment with effective emotional transitions. The production often transitions. The production always created a unified, harmonious transitions. The production sometimes created a unified, harmonious created a unified, harmonious environment considering: casting, created a unified, harmonious environment considering: casting, environment considering: casting, creativity, fluidity, tempo and overall. environment considering: casting, creativity, fluidity, tempo and overall. creativity, fluidity, tempo and overall. creativity, fluidity, tempo and overall.
Pace and rhythm rarely supported the Pace and rhythm sometimes supported Pace and rhythm often supported the Pace and rhythm always supported the actors’ understanding of the piece the actors’ understanding of the piece actors’ understanding of the piece actors’ understanding of the piece throughout the performance; the story throughout the performance; the story throughout the performance; the story throughout the performance; the story played out and music delivery rarely played out and music delivery played out and music delivery often played out and music delivery always EXECUTION OF enhanced the mood and atmosphere of sometimes enhanced the mood and enhanced the mood and atmosphere of enhanced the mood and atmosphere of the play. The musical climaxes were atmosphere of the play. The musical the play. The musical climaxes were the play. The musical climaxes were MUSIC DIRECTION rarely developed. The cast rarely climaxes were sometimes developed. often developed. The cast often always developed. The cast always delivered each song through believable The cast sometimes delivered each song delivered each song through believable delivered each song through believable characterizations with strong vocal tone, through believable characterizations characterizations with strong vocal tone, characterizations with strong vocal tone, rhythm, intonation and projection. with strong vocal tone, rhythm, rhythm, intonation and projection. rhythm, intonation and projection. intonation and projection.
Dancing rarely showed originality or Dancing sometimes showed originality Dancing often showed originality or Dancing always showed originality or creativity; formations and combinations or creativity; formations and creativity; formations and creativity; formations and of steps were rarely visually effective combinations of steps were sometimes combinations of steps were often combinations of steps were always EXECUTION OF and appropriately synchronized. The visually effective and appropriately visually effective and appropriately visually effective and appropriately dancing rarely developed the story line synchronized. The dancing sometimes synchronized. The dancing often synchronized. The dancing always CHOREOGRAPHY or made good use of cast talent, music developed the story line or made good developed the story line or made developed the story line and made dynamics, level changes, and floor use of cast talent, music dynamics, good use of cast talent, music good use of cast talent, music space. level changes, and floor space. dynamics, level changes, and floor dynamics, level changes, and floor space. space.
2018 GENE KELLY AWARDS JUDGING CRITERIA RUBRIC FOR OVERALL CATEGORIES cont’d
1 or 2 or 3 4 or 5 or 6 7 or 8 or 9 10 CRITERIA Emerging = Rarely Developing = Sometimes Proficient = Often Excellent = Always The costuming rarely represented the The costuming sometimes represented The costuming often represented the The costuming perfectly represented idea(s) of the play and demonstrated a the idea(s) of the play and idea(s) of the play and demonstrated a the idea(s) of the play and meaningful, unified production demonstrated a meaningful, unified meaningful, unified production demonstrated a meaningful, unified concept. production concept. concept. production concept.
COSTUME DESIGN Costumes were rarely appropriate Costumes were sometimes Costumes were often appropriate to Costumes were always appropriate to represent time and place, appropriate to represent time and represent time and place, establish to represent time and place, establish character, enhance theme place, establish character, enhance character, enhance theme and mood establish character, enhance theme and mood, and create dramatic theme and mood and create and create dramatic environments. and mood and create dramatic environments. dramatic environments. environments.
The lighting rarely represented the The lighting sometimes represented The lighting often represented the The lighting perfectly represented the idea(s) of the play and demonstrated a the idea(s) of the play and idea(s) of the play and demonstrated a idea(s) of the play and demonstrated a meaningful, unified production demonstrated a meaningful, unified meaningful, unified production meaningful, unified production concept. production concept. concept. concept.
LIGHTING Lighting was rarely appropriate and Lighting sometimes appropriate The lighting often appropriate and Lighting was always appropriate and DESIGN applied the functions of lighting to and applied the functions of lighting applied the functions of lighting to applied the functions of lighting to represent time and place, establish to represent time and place, represent time and place, establish represent time and place, establish character, enhance theme and mood establish character, enhance theme character, enhance theme and mood character, enhance theme and mood and create dramatic environments. and mood and create dramatic and create dramatic environments. and create dramatic environments. environments.
The stage arrangement rarely The stage arrangement sometimes The stage arrangement often The stage arrangement perfectly represented the idea(s) of the play and represented the idea(s) of the play and represented the idea(s) of the play and represented the idea(s) of the play and demonstrated a meaningful, unified demonstrated a meaningful, unified demonstrated a meaningful, unified demonstrated a meaningful, unified production concept. production concept. production concept. production concept.
SET DESIGN Theatrical settings and design Theatrical settings and design Theatrical settings and design Theatrical settings and design elements were rarely appropriate to elements were sometimes elements were often appropriate to elements were always appropriate represent time and place, establish appropriate to represent time and represent time and place, establish to represent time and place, character, enhance theme and place, establish character, enhance character, enhance theme and mood establish character, enhance theme mood and create dramatic theme and mood and create and create dramatic environments. and mood and create dramatic environments. dramatic environments. environments.
2018 GENE KELLY AWARDS JUDGING CRITERIA RUBRIC FOR OVERALL CATEGORIES cont’d
1 or 2 or 3 4 or 5 or 6 7 or 8 or 9 10 CRITERIA Emerging = Rarely Developing = Sometimes Proficient = Often Excellent = Always The actors rarely listened to each other The actors sometimes listened to each The actors often listened to each other The actors always listened to each and reacted accordingly. Rarely other and reacted accordingly. and reacted accordingly. Often other and reacted accordingly. Always demonstrated effective group dynamics Sometimes demonstrated effective demonstrated effective group dynamics demonstrated effective group dynamics and awareness. group dynamics and awareness. and awareness. and awareness.
ENSEMBLE There was rarely a smoothness of There was sometimes a smoothness There was often a smoothness of There was always a smoothness of action which indicated plenty of of action which indicated plenty of action which indicated plenty of action which indicated plenty of rehearsal and cooperation among the rehearsal and cooperation among rehearsal and cooperation among the rehearsal and cooperation among actors, musicians and production the actors, musicians and actors, musicians and production the actors, musicians and team. production team. team. production team.
The appropriateness of the musical The appropriateness of the musical The appropriateness of the The appropriateness of the musical rarely showcased the diverse talents sometimes showcased the diverse musical often showcased the always showcased the diverse talents of the performers and produced talents of the performers and diverse talents of the performers of the performers and produced elements of quality musical theater. produced elements of quality and produced elements of quality elements of quality musical theater. PRODUCTION The theme was rarely evident musical theater. The theme was musical theater. The theme was The theme was always evident through the music, movements, sometimes evident through the often evident through the music, through the music, movements, props, and costumes. music, movements, props, and movements, props, and costumes. props, and costumes. costumes. Stage crew rarely performed cues and Stage crew sometimes performed cues Stage crew often performed cues and Stage crew always performed cues and technical responsibilities seamlessly and technical responsibilities seamlessly technical responsibilities seamlessly technical responsibilities seamlessly CREW according to established theatrical according to established theatrical according to established theatrical according to established theatrical practice and standards of safety. practice and standards of safety. practice and standards of safety. practice and standards of safety. The instrumental ensemble rarely The instrumental ensemble sometimes The instrumental ensemble often The instrumental ensemble always demonstrated each student’s skills in demonstrated each student’s skills in demonstrated each student’s skills in demonstrated each student’s skills in music performance, leadership or music performance, leadership or music performance, leadership or music performance, leadership or musicianship. musicianship. musicianship. musicianship. ORCHESTRA The synchronicity between the music, The synchronicity between the The synchronicity between the music, The synchronicity between the acting and dance elements were music, acting and dance acting and dance elements were often music, acting and dance rarely developed. elements were sometimes developed. elements were always developed. developed.
Judges’ forms can be found and submitted online at http://www.pittsburghclo.org/pages/gene-kelly-awards
2018 GENE KELLY AWARDS PERFORMANCE CRITIQUES
School: Date of Show:
Show:
In your critique, please be constructive and helpful. These critiques are designed to help the schools make improvements in their productions. Critiques will be given to each school after the awards unattributed. Please return your critique from each school you have visited, along with your Judging Sheets ASAP!
Please keep in mind: Set design Light design Choreography Costume design Direction Orchestra Crew Overall production
What did you enjoy most about the production?
What were the show’s strongest points?
What could be improved?
Other comments:
Judge’s Signature:
2018 Gene Kelly Awards JUDGING SHEET
School: Date:
Show Director: Judge:
Score each category on a 1 - 10 scale, with (1) being the lowest and (10) being the highest score possible. Thus, a score (1) = Low (10) = Perfection
*Type refers to Male Actor(MA), Female Actor(FA), Male Supporting(MS), or Female Supporting(FS) Acting Singing Dancing/ Overall OFFICE Movement Performance USE
(out of 10 pts) ONLY Actor Name Role Type* Natural Charac- Speech/ Vocal Rhythm & Intonation/ Tech- Energy Style Ability terization Vocal Tone Musicianship Projection nique
Please Refer to the character sheet in your packet
Please return 3-5 days after performance
2018 GENE KELLY AWARDS FORMS
**ALL FORMS MUST BE COMPLETED ONLINE**
Visit: www.pittsburghclo.org/gene-kelly-awards.
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Due: February 9, 2018
Form will ONLY be accepted via online submission.
2018 GENE KELLY AWARDS – SOCIAL NETWORKING LIAISON
Congratulations on being nominated to feature YOUR school musical through social networking for the 2018 Gene Kelly Awards!
Your friends, family and all of Pittsburgh need to experience the amount of dedication and hard work that goes into your high school’s musical production. As a social networking student liaison, you will have the opportunity to boost the excitement and represent your high school musical in the best way possible!
The responsibilities of a social networking liaison include, but are not limited to: . Posting daily rehearsal photos, show photos, and videos of your current production to the Gene Kelly Awards Facebook page. . Getting as many people as possible to “like” the Gene Kelly Awards page . Creating "stories of the day" that feature YOUR school musical and all of the preparation! . Posting the same or similar material onto your twitter page . Using the hashtag, #GKA2016 for all posts . Creating a Facebook Fan Page for your high school’s current musical . Tagging all of your posts to the Gene Kelly Award Facebook page (Gene Kelly Awards for Excellence in Musical Theater) and twitter account (@GKAwards)
How much will it take for you to outshine the rest? We want to see everyone getting excited for the Gene Kelly Awards! Throughout the process, the Gene Kelly Awards’ staff will be watching your daily Facebook and twitter activity involving your production.
There will be a Mandatory Liaison Meet and Greet on Friday, February 23, 2018 at 5:00PM at the CLO Academy (130 Academy Way, Downtown Pittsburgh). If you cannot attend this meeting, please do not accept the Social Networking Liaison position. We thank you in advance for all of your efforts and help to spread the word about your high school musical and the Gene Kelly Awards!
Please fill out the form below, which can be submitted online at www.pittsburghclo.org/gene-kelly- awards, or detached and sent via mail to: CLO Academy, 130 CLO Academy Way, Pittsburgh, PA 15222.
SOCIAL NETWORKING LIAISON INFORMATION: DUE FEBRUARY 9, 2018
Name: Grade:
Home Phone: Address:
Cell Phone:
E-Mail: School:
Due: April 20, 2018 Best Musical Nominee Information
Form will ONLY be accepted via
online submission.
2018 GENE KELLY AWARDS – BEST MUSICAL NOMINEE INFORMATION Due: Friday, April 20, 2018
Please Print
School: Contact:
Name of Show:
How many students will be participating in the production number?
Men: Woman:
How many students are on stage at the top of the production number?
Of the ten (10) available wireless microphones, how many will be utilized?
Print the names of the students and their character name (if applicable) who will be using microphones:
Student Character Student Character
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.
Please attach ALL of the lyrics used in your production number.
**NOTE: If your school is nominated for Best Musical and will perform at the Gene Kelly Awards, your school is allowed 4 minutes and 30 seconds for this performance. The performance must be only ONE musical number – NO dialogue unless it is written within the musical number. Thank you for your cooperation.
Due: April 20, 2018 Page 1 of 1
Due: One (1) Week after your FINAL performance date DVD Form
Form will ONLY be accepted via online submission. Further details will be given in February.
2018 GENE KELLY AWARDS – VIDEO FORM Due: One (1) Week after your FINAL performance date Schools with final performance the weekend or week of, May 4th, must submit NO LATER than May 1st, 2018
Please adhere to the due date noted above. Please attach extra sheets when necessary.
School: Contact:
Videos are mandatory. VHS tapes and DVDs will NOT be accepted. Please do not send a recording of the entire production. To ensure the best viewing of your school’s performance, remember to use the highest quality. All judges will see the segments that directly correspond to nominations. These segments may be used in the May show. All videos become the property of the Pittsburgh CLO.
Use this form to record exact times and counter numbers (minutes: seconds). The segments on your video recording MUST follow the order below.
EXAMPLE: Title: Counter: Length: Production_Baldwin_BigFish 00:03-03:03 3 minutes
FILE 1: Production Number (3 minutes)
Title: Production_School Name_Show Title Counter: Length:
FILE 2: Full Orchestra (1 minute) – See Rules and Regulations to determine eligibility
Orchestra: Orchestra_School Name_Show Title Counter: Length:
Due: One (1) Week after your FINAL performance date Page 1 of 2 Due: One (1) Week after your FINAL performance date DVD Form
FILE 3: Best Actor/Actress (1 minute each)
Best Actor: BestActor_Last Name, First Name_Role_School Name_Show Title
Actor/Role: Counter: Length:
Best Actress: BestActress_Last Name, First Name_Role_School Name_Show Title
Actress/Role: Counter: Length:
FILE 4: Best Supporting Actor/Actress (1 minute each)
Best Supporting Actor: SupportingActor_Last Name, First Name_Role_School Name_Show Title
Actor/Role: Counter: Length:
Best Supporting Actress: SupportingActress_Last Name, First Name_Role_School Name_Show Title
Actress/Role: Counter: Length:
Due: One (1) Week after your FINAL performance date Page 2 of 2 Due: May 11, 2018 Finale Participants
Form will ONLY be accepted via
online submission.
2018 GENE KELLY AWARDS – FINALE PARTICIPANTS Due: Friday, May 11, 2018
Please adhere to the due date noted above. No late submissions will be accepted.
School: Contact:
Select two students to participate in the Finale Production for the Gene Kelly Awards on Saturday, May 26, 2018.
These two students MUST attend ALL rehearsals in order to perform (see the schedule below). The Gene Kelly Awards Choreographer and Musical Director will make final approval. Students will perform in their schools’ musical performance costume.
MANDATORY REHEARSAL DATES AND TIMES May 20: TBD May 21 22, 23, 24: TBD
All rehearsals take place at the Pittsburgh CLO Academy on Penn Avenue & CLO Academy Way, Downtown. Use the CLO Academy Way entrance located in the alley of the Highmark/Rite Aid Drug Store Building. Parking is available at the Sixth and Penn Avenue garage. Parking tickets are validated at the Academy to reduce the parking cost to $3.00.
STUDENT INFORMATION:
Name: Grade:
Home Phone: Address:
Cell Phone:
E-Mail:
Name: Grade:
Home Phone: Address:
Cell Phone:
E-Mail:
Due: May 11, 2018 Page 1 of 1 Due: May 11, 2018 Nominee Acceptance
Form will ONLY be accepted via
online submission.
2018 GENE KELLY AWARDS – NOMINEE ACCEPTANCE Due: Friday, May 11, 2018
Please copy the second page of this form for any additional nominations (if applicable).
School: Contact:
We do not permit any adults to accept any awards, as this is a student event. Nominees for all categories will be required to attend a rehearsal. Date TBA
NOMINEE ACCEPTANCE INFORMATION:
We are nominated for: Accepting this award will be: (please include budget category if applicable)
Nomination: Name:
Budget Category: Email:
Phone:
Nomination: Name:
Budget Category: Email:
Phone:
Nomination: Name:
Budget Category: Email:
Phone:
Due: May 11, 2018 Page 1 of 2 Due: May 11, 2018 Nominee Acceptance
Nomination: Name:
Budget Category: Email:
Phone:
Nomination: Name:
Budget Category: Email:
Phone:
Nomination: Name:
Budget Category: Email:
Phone:
Nomination: Name:
Budget Category: Email:
Phone:
Nomination: Name:
Budget Category: Email:
Phone:
Nomination: Name:
Budget Category: Email:
Phone:
Nomination: Name:
Budget Category: Email:
Phone:
Due: May 11, 2018 Page 2 of 2 Due: May 11, 2018 Best Actor/Actress Information
Form will ONLY be accepted via
online submission.
2018 GENE KELLY AWARDS – BEST ACTOR/ACTRESS INFORMATION Due: Friday, May 11, 2018
NOMINEE INFORMATION:
Name: Grade:
Home Phone: Address:
Cell Phone:
E-Mail:
School:
Show Name:
Character Name:
Please list several moments in your production where this nominee gave their best performance. The nominee will be contacted in regards to which song the Gene Kelly Awards Music Director has chosen for them to perform.
Due: May 11, 2018 Page 1 of 1 Due: May 11, 2018 Best Supporting Actor/Actress Information
Form will ONLY be accepted via online submission.
2018 GENE KELLY AWARDS – BEST SUPPORTING ACTOR/ACTRESS INFORMATION Due: Friday, May 11, 2018
NOMINEE INFORMATION:
Name: Grade:
Home Phone: Address:
Cell Phone:
E-Mail:
School:
Show Name:
Character Name:
Due: May 11, 2018 Page 1 of 1