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501 Safe Work Permit Document Number: 501 Current Rev: 12/7/2020 Prepared by Gregory Thorn Review Cycle 3 years Manager Approval: MOC HSE 20-16 Revision No. Revisions noted in italics Page 1 of 28 HEALTH AND SAFETY PROCEDURE 501 - Work Permit 1.0 PURPOSE Westlake Geismar has developed this Work Permit Program to eliminate potential accidents, injuries, and to enhance employee protection. To provide for maximum personnel safety in the plant, any work performed in the operating areas must have prior approval of Permit Issuer in charge of the area involved before performing work. Permits are issued by a Permit Issuer to the Permit Receiver after performing a risk review and discussion at the jobsite and verifying that appropriate precautions have been taken. 2.0 SCOPE The Work Permit Program applies to servicing and maintenance of process equipment and machinery, including hot work, hot taps, excavation, confined space entry, scaffold erection etc., at Westlake Geismar. Permits will not be required in maintenance shops or designated fabrication areas. Permits are not required when performing work in control rooms, offices, or similar buildings unless electrical work is performed. Permits are required outside unit boundaries where excavations or electrical work is performed. This program does not apply to any operational or maintenance activities conducted by operations personnel. Operations does not permit Operations. Operations manages their activities through Standard Operating Procedures or risk assessments. 3.0 DEFINITIONS 3.1 Affected Employee - Employees impacted by the performance of permitted work which may include hot work 3.2 Authorized Employee - Employees trained and authorized to perform permitted work in the plant 3.3 Cold Work - Any servicing, opening, or maintenance of process equipment and machinery. Cold work does not involve any hot work, hot Printed controlled copy expires 24 hours after 1:12 PM on 7/15/2021. Document Number: 501 Current Rev: 12/7/2020 Prepared by Gregory Thorn Review Cycle 3 years Manager Approval: MOC HSE 20-16 Revision No. Revisions noted in italics Page 2 of 28 HEALTH AND SAFETY PROCEDURE 501 - Work Permit taps, excavations, and/or confined space entry. 3.4 Competent Person - One who is capable of identifying existing and predictable hazards in the surroundings, or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them. 3.5 Craft-specific PPE - PPE required to perform the specific permitted maintenance task and is determined by the personnel performing the task. 3.6 Equipment Owner - The person assigned to an area / department that normally controls and or operates the equipment. 3.7 Hot Tap - (see HSP-506_3 Hot Tap Checklist) 3.8 Hot Work - (see HSP-504 Hot Work) 3.9 Incipient Fire - A fire which is in the initial or beginning stage and which can be controlled or extinguished by a portable fire extinguisher or other simple means. 3.10 Joint Job Walk (JJW) – a meeting that is held by the operator (permit issuer) and the worker (permit recipient) that is conducted at the job location where the work is to be performed. The goal of the JJW is to identify all hazards and perform a detailed review of the work to be performed and mitigate and manage each hazard to avoid an incident during the performance of the task. 3.11 Operator Assisted Work - Work directed by Operations with maintenance assistance. 3.12 Permit Issuer - Westlake employee who has been identified by Unit Manager and completed Work Permit Certification. 3.13 Permit Recipient - Westlake Employee or Contractor who have completed Westlake Geismar’s Permit Recipient Training and have been identified by their company as Permit Recipient. 3.14 Permit Work Area PPE - PPE required by any employee performing the permitted work or any employee who comes in close enough proximity to the permitted work that they would be exposed to the hazards associated with the permitted work. Printed controlled copy expires 24 hours after 1:12 PM on 7/15/2021. Document Number: 501 Current Rev: 12/7/2020 Prepared by Gregory Thorn Review Cycle 3 years Manager Approval: MOC HSE 20-16 Revision No. Revisions noted in italics Page 3 of 28 HEALTH AND SAFETY PROCEDURE 501 - Work Permit 3.15 Stop Work Authority – A critical piece of a successful safety culture that provides employees and contract workers with the responsibility and obligation to stop work when a perceived unsafe condition or behavior may result in an unwanted event. 3.16 Unit Area PPE - PPE required by anyone entering the unit area and is designated by signs and/or line demarcations. 3.17 Work Permit - a multifaceted safety planning tool, to ensure that necessary safety precautions have been addressed prior to beginning work on site 4.0 RESPONSIBILITIES Westlake Geismar has provided a Work Permit Program for employees and is responsible to train employees. Westlake Geismar is also responsible to notify contractors of the Work Permit Program. Specific responsibilities are listed below: 4.1 Health, Safety, & Environmental (HSE) 4.1.1 Train production and maintenance employees on the proper implementation of this program. 4.1.2 Responsible for the certification process for Permit Issuers and a qualification process for recipients. 4.1.3 Ensure that Work Permit procedures are reviewed at least every three years. 4.1.4 Maintain certification records. 4.1.5 Audit Contractor's compliance to this procedure 4.2 Permit Issuer 4.2.1 Maintain certification as Permit Issuer. 4.2.2 Issue appropriate Work Permit to qualified Permit Recipients when requested Printed controlled copy expires 24 hours after 1:12 PM on 7/15/2021. Document Number: 501 Current Rev: 12/7/2020 Prepared by Gregory Thorn Review Cycle 3 years Manager Approval: MOC HSE 20-16 Revision No. Revisions noted in italics Page 4 of 28 HEALTH AND SAFETY PROCEDURE 501 - Work Permit 4.2.3 Perform atmospheric monitoring as required by the permit 4.2.4 Indicate required personal protective equipment necessary for the Unit and permit work area on all permits (Use Appendix C - PPE matrix when necessary) 4.2.5 Conduct a hazard assessment at the Job Site of the work to be performed and the work area to identify all hazards associated with the area and the work to be performed. 4.2.6 Facilitate Joint Job Walk with Permit Recipient 4.2.7 Periodically monitors work area to ensure permit requirements are being followed. 4.2.8 Review work area after the job is complete to ensure work area is clean and safe to be put back in service. 4.2.9 Authorize and document any Verbal Authorization tasks on the Work Authorization Log. 4.2.10 Clearly communicates to permit recipients the right and responsibility for stop work authority. 4.3 Permit Recipient 4.3.1 Complete “Permit Recipient” Training and follow the requirements in this procedure. 4.3.2 Receive the permit from operations 4.3.3 Review the Work Permit with the work crew, verifying their understanding, and ensure all workers are accounted for on the work permit by signature 4.3.4 Conduct Joint Job Walk with crew 4.3.5 Ensure that work crew follows plant requirements, including specifications outlined in the Work Permit. 4.3.6 Ensure work area is clean and safe before turning it over to operations. Printed controlled copy expires 24 hours after 1:12 PM on 7/15/2021. Document Number: 501 Current Rev: 12/7/2020 Prepared by Gregory Thorn Review Cycle: 3 years Manager Approval: MOC HSE 20-16 Revision No. Revisions noted in italics Page 5 of 28 HEALTH AND SAFETY PROGRAM 501 – Work Permit 4.3.7 Meet with operations to close out the permit. 4.3.8 Immediately escalate all incidents or change in conditions to Operations. 4.3.9 Communicate “Stop Work Authority” to crew. 4.3.10 Facilitate a JSA with work crew for work to be performed 4.4 Work Crew 4.4.1 Learn, understand, and follow this program. 4.4.2 Review and document their acceptance by signing the permit legible. 4.4.3 Comply with all permit requirements. 4.4.4 Ensure work area is clean and safe before turning it over to operations. 4.4.5 Immediately report any incident or change in conditions to the Permit Recipient 4.4.6 Utilize “Stop Work Authority” when conditions change to the point to creating unsafe condition or at-risk behavior. 4.4.7 Participate and sign JSA for work to be performed. 5.0 PROCEDURES After checking to see that necessary precautions have been considered and that correct procedures will be followed, Permit Issuer completes the Work Permit and issues it to the personnel performing the work. A quick reference checklist to help explain how to properly fill out the permit is shown in Appendix C. The Work Permit is a multi-faceted permit. This permit is primarily used for routine maintenance and repair work, process opening, and hot work. If additional permits/checklists are required, they will be specified on the Work Permit. Printed controlled copy expires 24 hours after 1:12 PM on 7/15/2021. Document Number: 501 Current Rev: 12/7/2020 Prepared by Gregory Thorn Review Cycle: 3 years Manager Approval: MOC HSE 20-16 Revision No. Revisions noted in italics Page 6 of 28 HEALTH AND SAFETY PROGRAM 501 – Work Permit 5.1 Additional permits/checklists may include but not limited to: 5.1.1 HWPB 5.1.2 Hot tap 5.1.3 Excavation 5.1.4 Confined Space Entry 5.1.5 Energized Equipment 5.2 Documenting PPE It is important to remember when filling out the permit the four different types of PPE classifications and documenting them correctly on the permit.
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