September 14 Regular Council Agenda

Agenda for the 7:00 pm Monday, September 14, 2015, Town of Qualicum Beach Regular Council Meeting to be held in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC Page No. (This meeting may be recorded) 1-4 1. ADOPTION OF THE AGENDA THAT Council adopts the September 14, 2015 regular Council meeting agenda.

2. RECOGNITION (1) Fire Rescue Department Member Service Recognition Mark Watson -25 Year Provincial Service Medal

5-9 3. APPROVAL OF THE MINUTES THAT Council approves the July 13, 2015 regular Council meeting minutes.

4. BUSINESS ARISING FROM THE MINUTES

5. DELEGATIONS (1) Jared Shaw, presenting on the Digital Media Studio - For Information (2) Pat Chern, Qualicum Beach Memorial Golf Course, presenting on the Qualicum Beach Curling Club's 50th anniversary album. 10-55 (3) John Webb, Garry Young, Ron Schuler, presenting on airport noise abatement procedures.

6. CORRESPONDENCE 56-60 (1) Correspondence Log - September 14, 2015 - For Information 61-62 (2) L. MacCallum, President, Qualicum Beach Farmers' Market (20 Jul 2015), requesting permission to allow artisan vendors at the Qualicum Beach Farmers' Market. 63-64 (3) J. Stanhope, Association of Vancouver Island and Coastal Communities (9 Sept 2015), regarding an update on natural gas operating agreement - For Information

7. COMMITTEE & LIAISON REPORTS (1) General Government (Mayor Teunis Westbroek) (2) Arts & Culture (Councillor Barry Avis) (3) Parks & Recreation (Councillor Neil Homer) (4) Protective Services (Councillor Bill Luchtmeijer) (5) Community Development (Councilor Anne Skipsey)

8. STAFF REPORTS (1) Chief Administrative Officer (Daniel Sailland) (a) Monthly Management Update - For Information

(2) Corporate Administrator (Heather Svensen) (a) Announcement of Council Meeting Motions

PAGE Town of Qualicum Beach September 14 Regular Council Meeting Agenda Page 2 of 4

65-68 (b) Vancouver Island University Memorandum of Understanding - Mount Arrowsmith Biosphere Reserve Staff Recommendation: THAT the Memorandum of Understanding between Vancouver Island University and the Town of Qualicum Beach for the Mount Arrowsmith Biosphere Reserve be approved; AND FURTHER THAT Council authorizes the Mayor and Corporate Administrator to enter into the agreement on behalf of the Town, which will exist in perpetuity until either party provides 30 days written notice to the other. 69-72 (c) 2016 Regular Council Meeting Schedule Staff Recommendation: THAT Council establishes the following schedule for the 2016 regular Council meetings to be held on Mondays at 7:00 pm in the Council Chamber, Town Hall, 660 Primrose Street, on: January 11, 2016 July 11, 2016 February 1, 2016 August 15, 2016 February 22, 2016 September 12, 2016 March 14, 2016 October 3, 2016 April 4, 2016 October 24, 2016 April 25, 2016 November 14, 2016 May 16, 2016 December 5, 2016 June 13, 2016

AND FURTHER THAT Council establishes the following schedule for the 2016 Committee of the Whole meetings (if required) to be held on Wednesdays or Thursdays at 10:00 am in the Council Chamber, Town Hall, 660 Primrose Street, on Wednesday, January 27, 2016 Thursday, June 9, 2016 Wednesday, February 17, 2016 Wednesday, July 6, 2016 Thursday, March 10, 2016 Thursday, August 11, 2016 Wednesday, March 30, 2016 Wednesday, September 7, 2016 Wednesday, April 20, 2016 Wednesday, October 19, 2016 Thursday, May 12, 2016 Wednesday, November 30, 2016 (d) Halloween Event, Saturday, October 31, 2015 Staff Recommendation: THAT Council authorizes staff to proceed with hosting the Halloween pumpkin walk and fireworks display on Saturday, October 31,2015 at the Qualicum Beach Civic Centre. Town of Qualicum Beach September 14 Regular Council Meeting Agenda Page 3 of 4

73-74 (e) 2015 Fall Subsidized Rental Applications for the Civic Centre Staff Recommendation: THAT Council approves the St. Stephen's United Church for a one-time subsidy for the use of the Civic Centre on December 12, 2016, for a Community Carol Sing by charging a reduced rate of $379.00, plus applicable taxes, as opposed to the regular rate of $716.00, plus applicable taxes, resulting in a $337.00 subsidy.

THAT Council approves the Qualicum Beach Chamber of Commerce for a one-time subsidy for the use of the Civic Centre on February 17,2016, for their annual Community Awards ceremony by charging a reduced rate of $368.00, plus applicable taxes, as opposed to the regular rate of $576.00, plus applicable taxes, resulting in a $208.00 subsidy.

THAT Council approves the Rotary Sunrise Club of Qualicum Beach for a one-time subsidy for the use of the Civic Centre on March 19, 2016, for their annual dinner and dance by charging a reduced rate of $958.00, plus applicable taxes, as opposed to the regular rate of $1114.17 plus applicable taxes, resulting in a $156.00 subsidy.

THAT Council approves the Rotary Club of Qualicum Beach for a one-time subsidy for the use of the Civic Centre on April 9, 2016, for their annual 'Winefest' by charging a reduced rate of $874.00, plus applicable taxes, as opposed to the regular rate of $1,310.00 plus applicable taxes, resulting in a $436.00 subsidy.

THAT Council approves the Qualicum Beach Chamber of Commerce for a one-time subsidy for the use of the Civic Centre on May 18, 2016, for their annual joint meeting by charging a reduced rate of $312.00, plus applicable taxes, as opposed to the regular rate of $587.00, plus applicable taxes, resulting in a $275.00 subsidy.

(3) Fire Department (Darryl Kohse, Fire Chief) 75-76 (a) Monthly Fire Department Report - For Information

77-82 (4) Financial Administration (John Marsh, Financial Administrator) (a) Monthly Financial Report - For Information

(5) Planning (Luke Sales, Director of Planning) 83-84 (a) Monthly Construction and Building Permit Report - For Information (b) Monthly Bylaw Compliance - Verbal Update PA9E Town of Qualicum Beach September 14 Regular Council Meeting Agenda Page 4 of 4

9. BYLAWS 85-95 (1) Property Permissive Tax Exemption Bylaws 701 & 702 Staff Recommendations: THAT the bylaw entitled "Town of Qualicum Beach 2016 Taxation Exemption Bylaw No. 701, 2015" be introduced and read a first time. THAT the bylaw entitled "Town of Qualicum Beach 2016 Taxation Exemption Bylaw No. 702, 2015 be introduced and read a first time.

10. COMMENTS FROM THE GALLERY (Maximum 2 minutes each for comments only (no questions or dialogue), regarding business discussed by Council at this meeting except public hearings topics)

11. ADJOURNMENT THAT Council adjourns the meeting.

NEXT SCHEDULED REGULAR COUNCIL MEETING: Monday, October 5, 2015 at 7:00 pm DRAFT Minutes of the 7:00 pm Monday, July 13, 2015, Town of Qualicum Beach Regular Council Meeting held in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Neil Horner Councillor Bill Luchtmeijer Councillor Anne Skipsey

ALSO PRESENT: Staff: John Marsh, Financial Administrator, Deputy CAO Bob Weir, Director of Engineering Luke Sales, Director of Planning Heather Svensen, Corporate Administrator Karla Duarte, Office Assistant Rebecca Augustyn, Special Projects Planner

ABSENT: Daniel Sailland, CAO Al Cameron, Superintendent of Public Works, Parks & Buildings

The Mayor called the meeting to order at 7:00 pm

ADOPTION OF THE AGENDA Council adopted, by unanimous consent, the Monday, July 13, 2015 regular Council meeting agenda.

Councilor Avis MOVED and Councillor Horner SECONDED, THAT Council not accept the July 13, 2015 correspondence from LiveWell Cohousing as a late item to the July 13, 2015 Council agenda. CARRIED

APPROVAL OF THE MINUTES Council approved, by unanimous consent, • the June 22, 2015 special Council meeting minutes; • the June 23, 2015 special Council meeting minutes; • the June 24, 2015 special Council meeting minutes; • the June 29, 2015 regular Council meeting minutes; • the July 2, 2015 special Council meeting minutes, as amended, noting Councillor Skipsey's absence; and • the July 9, 2015 special Council meeting minutes, as corrected for spelling and grammar.

DELEGATIONS (1) Janet Thony, Coombs Farmers' Institution, thanked Council for their assistance and support for their NCED funding proposal - For Information PAGE Town of Qualicum Beach July 13, 2015 Regular Council Meeting Minutes - DRAFT Page 2 of 5 PUBLIC INPUT ON EVENING MARKETS - Dave Wood, Qualicum Beach Downtown Business Association (QBDBA) representative, stated that the QBDBA is cancelling the Thursday night market effective immediately.

Wendy Maurer, 215 Elizabeth Avenue, provided a written submission noting her opposition for an additional weekly market in Qualicum Beach and suggested everyone work together to find an effective solution.

Mimi Shewchuk, 579 Sumac Drive, Qualicum Beach Farmers' Market (QBFM) Manager, noted that the QBFM's motivation to request an additional market came from their customers' request for a mid week market to 'top up' on fresh produce.

Mariane Sadik, artisan, spoke about the survey results conducted by the Town noting that 57% of respondents were in support of a Wednesday evening market and she also spoke about the right to an earn an adequate standard of living.

Leona Matte, 355 Dorset Road, also spoke about the survey results conducted by the Town noting that 57% of respondents supported the Wednesday market and further commented that the residents should have access to farm fresh produce.

Bobbie Williams, 1425 Reef Road, Nanoose, spoke in favour of a mid week market and the benefits of direct sales for farmers, cutting out the middle man and the coupon program.

Jean Young, 218 Fifth Avenue West, spoke as a business owner of 17 years in Qualicum Beach noting that there are markets in the region every day. The QBDBA were working to create a venue on Thursday evenings for everyone to participate in. Ms. Young encouraged the farmers to join the Thursday night market.

Lorne MacCallum, Dashwood, President of the QBFM, commented on the success of the Saturday Farmers' Market. Mr. MacCallum also noted that he had been a vendor at the Thursday night market in 2014 and it was not successful for them.

Resident at 822 Memorial Avenue, spoke as a vendor at the Thursday night market in favour of keeping the Thursday night market. The resident also expressed disappointment with the recent decision to not allow dogs at the Farmers' Market.

Connie Kuramoto, 238 Kenmuir Road, spoke about implementing an agriculture plan, the success of the Qualicum Beach Farmers' Market and the promotion of fresh food.

CORRESPONDENCE (1) Correspondence Log - July 13, 2015 - For Information Town of Qualicum Beach July 13, 2015 Regular Council Meeting Minutes - DRAFT Page 3 of 5

COMMITTEE St LIAISON REPORTS (1) General Government (Mayor Teunis Westbroek) Mayor Westbroek commented on: • Attending the following: o Beach Day o Qualicum Beach Lawn Bowling Provincial competition o 30th anniversary of the North Island Wildlife Recovery Centre o Canada Day Legion celebrations o Qualicum Beach Airport Day and Airshow o Council Open House where they heard comments on the dead tree on Primrose in front of the post office; washrooms being closed at 3:30 pm; and golf course sedimentation ponds o Regional District of Nanaimo Committee of the Whole Meeting where they discussed redefining what constitutes a minor amendment o Bard to Broadway official opening (2) Arts SZ Culture (Councillor Barry Avis) Councillor Avis commented on: • Attending the following: o Beach Day on July 3, 2015 o Bard to Broadway official opening o Kwalikum Secondary School community garden o Library Board executive meeting Councillor Avis requested an update from staff on the properties that are ready for development. (3) Parks & Recreation (Councillor Neil Horner) Councillor Horner commented on: • Attending the following: o Oceanside Health and Wellness Network - challenges of retaining and recruiting doctors in the area; complex care with our demographics. Regional approach needed o Oceanside Task Force on Homelessness - health fair and fundraising o 30th anniversary of the North Island Wildlife Recovery Centre (4) Protective Services (Councillor Bill Luchtmeijer) Councilor Luchtmeijer commented on: • Attending the Open House and discussing what residents do in case of an emergency. He cautioned residents to be prepared to care for themselves for the first 72 hours in the event of an emergency. He encouraged residents to sign up for the ReCollect reminder system and become familiar with Emergency BC. (5) Community Development (Councillor Anne Skipsey) Councillor Skipsey commented on: • Attending the following: o Kwalikum Secondary School Community Garden o Qualicum Beach Community Education and Wellness Society monthly meeting o Air show PAGE -71 Town of Qualicum Beach July 13, 2015 Regular Council Meeting Minutes - DRAFT Page 4 of 5 Councilor Skipsey MOVED and Councillor Avis SECONDED, THAT Qualicum Beach Farmers' Market be granted permission to host a food only market from 4pm to 6:30pm on Wednesday evenings for the months of July, August and September at the Veterans' Way location. CARRIED

STAFF REPORTS (1) Acting Chief Administrative Officer (John Marsh) (a) Policy 6000-2 Purchasing and Disposition of Assets Committee of the Whole Recommendation (July 9, 2015) THAT the Committee of the Whole recommends to Council that there be no change to Policy Number 6000-2 Purchasing & Disposition of Assets - General - Purchasing.

Councillor Avis MOVED and Councillor Horner SECONDED, THAT Council instructs staff to amend Town of Qualicum Beach Policy Number 6000-2 Purchasing & Disposition of Assets - General - Purchasing Policy as follows: By deleting the following: Professional services requiring an engineer for the design of projects in excess of $100,000 come under the classification of Proposal Call.

And inserting the following: Professional services requiring an engineer for the detailed design of capital projects expected to be in excess of $100,000 require Council approval. Staff are also required to inform Council of new capital projects that are being carried out that are under the $100,000 threshold. CARRIED

(2) Corporate Administration (Heather Svensen, Corporate Administrator) (a) Qualicum Beach Farmers' Market Wednesday night market Committee of the Whole Recommendation (July 9, 2015) THAT the Committee of the Whole recommends to Council THAT Council directs staff to hold a public forum on Monday, July 13, 2015 at 7:00 pm to provide the business community and farmers' market members an opportunity to discuss the topic of evening markets in Qualicum Beach.

(3) Fire Department (Darryl Kohse, Fire Chief) (a) Monthly Fire Department Report - For Information

(4) Planning (Luke Sales, Director of Planning) (a) Land Use and Subdivision Bylaw options for commercial and residential in the Downtown Core Councillor Avis MOVED and Councillor Horner SECONDED, THAT Council not approve residential use on the ground floor of buildings in the downtown without a zoning amendment. PA)G E CARRIED Town of Qualicum Beach July 13, 2015 Regular Council Meeting Minutes - DRAFT Page 5 of 5

(b) LiveWell Cohousing Developments Committee of the Whole Recommendation (July 9, 2015) Councillor Horner MOVED and Councillor Skipsey SECONDED, THAT Council instructs staff to notify the proponents of the LiveWell Cohousing Development that Council rejects the proposal.

Councillor Homer MOVED and Councillor Skipsey SECONDED, THAT Council amends the motion on the floor by adding the words "as presented" after proposal. CARRIED

MAIN MOTION AS AMENDED: THAT Council instructs staff to notify the proponents of the LiveWell Cohousing Development that Council rejects the proposal, as presented. CARRIED

COMMENTS FROM THE GALLERY • Carol Dowe, 512 Hawthorne Drive, thanked Chief Darryl Kohse for his presentation to the Qualicum Woods residents on fire safety in and around the Heritage Forest.

• Paul Anders, 610 Sumac Drive, expressed his disappointment with Council's rejection of the LiveWell Cohousing proposal.

• Wendy Maurer, 215 Elizabeth Avenue, spoke as a community member commending the developers of the proposed cohousing development for including the community through the process. Ms. Maurer also commented on the length of time spent by the developer on the proposal and Council's unwillingness to let it get to the public input stage.

• Joseph Leskosek, 484 Mill Road, questioned the comments made by Dave Wood regarding the Thursday night market in order to confirm its cancellation.

ADJOURNMENT Councillor Avis MOVED and Councillor Luchtmeijer SECONDED THAT Council adjourns the meeting.

MEETING ADJOURNED: 8:55 pm

Certified Correct:

Heather Svensen Teunis Westbroek Corporate Administrator Mayor PAGE Submission to the Qualicum Beach Town Council on Airport Noise Abatement Procedures September 14th, 2015

We are here this evening on behalf of residents of Qualicum Beach to ask Town Council to (1) reinstate Airport Noise Abatement Procedures in the Canada Flight Supplement for the Qualicum Beach Airport and (2) to consult with residents on airport operations and plans.

The Canada Flight Supplement (CFS) is a catalogue of every aerodrome in Canada and contains data on runways, facilities, communications, regulations and procedures for every airport. The current CFS does not have any Noise Abatement Procedures for Qualicum Beach Airport. The Airport currently has only Night Restrictions for the purpose of restricting landings and takeoffs between 10:00 pm and 6:00 am local time. This means that aircraft can takeoff or land as early as 6:00 am and make noise (ie run-ups) even earlier. "Night Restrictions" are a local regulation and are not enforceable by Canada Aviation Regulations (CARs). "Noise Abatement Procedures" are enforceable through Transport Canada's CARs 602.105. (Attachment A)

In the past, the Qualicum Beach Airport did have Noise Abatement Procedures that restricted landings, takeoffs and noise (ie run-ups) between the hours of 10:00 pm and 7:00 am local time, except Medevac and PPR flights (prior permission required). (Attachment A)

We request that a Noise Abatement Procedure, restricting hours of operation between 10:00 pm and 7:00 am, be reinstated in the CFS as soon as possible. The attached petition of Qualicum Beach residents shows the high level of concern that local residents have about this matter.

The Town of Qualicum Beach has a Noise Control Bylaw #552 which prohibits noise that disrupts community peace and quiet, including a prohibition of construction, maintenance and industrial work noise between 8:00 pm and 7:00 am. (Attachment B). It is reasonable to expect that airport noise be restricted to a 7:00 am start as well. The hundreds of residents living in the area of the airport and under flight paths deserve the same consideration.

The current early morning flights from Qualicum Beach are unique in central Vancouver Island. Other area communities and regional airlines do not have scheduled flights before 7:00 am. (Attachment C) Providing early morning flights for the occasional convenience of a few customers does not warrant the daily disruption of early morning peace and quiet of hundreds of our local residents. Airline passengers have numerous alternatives. And KD Air and Orca can alter their schedules to fit in with those of other regional airlines and communities, and adhere to a 7:00 am restriction. (see Attachment D)

The Qualicum Beach Airport is unusual in that it is located in such close proximity to many residential neighbourhoods. Because of this, it is necessary to include input from area residents on airport operations and noise. For example, in March of this year, Council asked staff to draw up a new Airport Plan (Attachment E). Local residents must be consulted in matters like this. (submission continued on page 2) PAGE 1 Transport Canada suggests airport management consult with community representatives on airport operations, particularly with regard to noise management. (Attachment F). Qualicum Beach needs an Airport Committee so that Council and Airport Management can hear from the nearby residents and not just the Aero Club and aviation and airport businesses.

Industrialization and expansion of airport operations is not in the best interests of Qualicum Beach. Increasing airport hours, operations and businesses may generate some revenue for the Town but it also increases expenses for maintenance, upgrades and services to runway, apron, taxiways, buildings, vehicle parking, lighting, approach and landing systems, security, insurance, administration etc. Airport expansion and industrialization would not benefit our residents' quality of life and it would most likely not benefit the Town economically either. It is in the best interest of the Town of Qualicum Beach and the entire community to have fair and reasonable regulations and guidelines that consider aviation businesses, recreational pilots and local residents.

Today's airport is nothing like the airport of 10 to 20 years ago. Today, the airport has longer hours of operation, expanded facilities, two commercial airlines, three helicopter companies and multiple aviation businesses. Where does it stop?

Council has the authority and, indeed, Council has the responsibility to include residents in plans and decisions on airport operations. We request that Council begin this process with a reinstatement of Airport Noise Abatement Procedures. (see example in Attachment G)

Thank you very much.

Summary:

• Implement a noise abatement restriction of 10:00 pm to 7:00 am local time.

• Employ restrictions and guidelines on low altitude flight and climb-out headings over built up areas.

• Monitor airport operations and noise and enforce regulations.

• Consult local residents on airport operations and facilities by including local residents in an airport committee, so that staff and council get advice and direction from all stakeholders.

PAGE 2 Attachment A

Correspondence from the Transport Canada Civil Aviation Centre explains some of the terminology used in the CFS (Canada Flight Supplement). • Currently, the CFS does not have any Noise Abatement Procedures for Qualicum Beach. • The CFS does list Night Restrictions for Qualicum Beach for the purpose of landings and takeoffs at the airport during the hours 06-14Z or lOpm-6am local time. • Noise Abatement Procedures are pursuant to 602.105 of CARs and are enforceable. • Night Restrictions are a local procedure and are not enforceable by CARs. • Definition of Noise Abatement includes noise from an aircraft whether the aircraft is on the ground or airborne. (pg 29)

Copies of CFS pages on the Qualicum Beach Airport show: • The Qualicum Beach Airport did have Noise Abatement Procedures that restricted landings, takeoffs and noise (ie run-ups) between 10 pm and 7 am local time. • The CFS procedures for Qualicum Beach have been changed to allow earlier aircraft movements and noise at the airport. • The earlier procedures did include take-off and climb-out heading restrictions so as to avoid noise sensitive areas. Current procedures do not.

Note: • Town Bylaw #457.08 of March 8, 2010 on Airport Establishment and Operations states: (1) aircraft landings or takeoffs are not permitted at the Airport between the hours of 2200 and 0600 hours and (2) aircraft engines shall not be run up or tested at the Airport between the hours of 2200 and 0600 hours. • This bylaw appears to differ from the CFS Night Restrictions re aircraft noise on the ground.

PAGE 3 On Jul 28, 2015, at 6:44 AM, Civil Aviation Communications Centre - Centre de communications de l'Aviation civile servicesAtc.qc.ca> wrote:

Good morning,

I am responding to your e-mail regarding CFS terminology.

The current "night restrictions" found in the CFS are there for the purpose of landings and take-offs at the airport during the hours indicated in the CFS (06-14Z).

Only Medevac flights or flights that have received prior permission or "PPR" from the Airport Operator may take-off or land during this time frame.

Furthermore, if the Abbreviated Precision Approach Path Indicator system (APAPI) is unserviceable at night, then night landings at the airport are prohibited entirely.

NOTE: PPR means "prior permission required".

The Qualicum Beach Airport does not currently have "Noise Abatement Procedures" in place.

The difference between the two is, a "restriction" in the CFS is considered to be a "local procedure" and is not made pursuant to a regulation therefore, it is not enforceable by the CARs.

Noise Abatement Procedures are made pursuant to 602.105 of the CARs and are therefore enforceable.

I hope this helps answer your question.

Thank you,

Stephanie L. Program Information Officer /Agente d'information sur les programmes Transport Canada Civil Aviation Communications Centre/ Centre de communications de l'Aviation civile, Transports Canada 1 800 305-2059 Facsimile / Telecopieur 613-957-4208 servicestc.gc.ca TTY / ATS (613) 990-4500 Place de Ville (AARCB), Ottawa ON K1A 0N5 http://vvww.tc.gc.ca/eng/air-menu.htm Government of Canada / Gouvernement du Canada

PAGE 4

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QUALICUM BEACH BC (coed) CAT4 • QIKIQTARJUAO NU RWY DATA Rwy 11(1111/29(291') 3684x75 asphalt Thld 11 dfsp1465' Thld 29 dIspl 200'. fitiry 29 up 0,77% REF N87 3246 W84 01 54 34°W (2014) UTC-6(4) Elev 18' A6039 LO9 01I1 RCR Opr Ltd win meInt '•:: \ CAP LIGHTING 11-(TE ME)AP 4', 213-(TE ME) AP 4,5' ARCAC-71 .8 type K OPR Govt of Nunavut 887-845-8200 Cort COMM MF A-1 CARS ops hrs 011 Phi C-2,4,$ tfo 122,8 5NM 3200 ASL (CAR 802.98) PF TML Comox 123,7 227,8 NOTAM FILE CYVM FLT PLR PRO Rgt hand circuits rwy 11 (CAR 802,98) , FIC Quebec 888-30METE0 or 888-VVXERIEF (Toll free within Canticle) For (FR olnc ate Comox tml 250-339-8115, 10 mmn priorto dep. or 888-541-4105 (Tot free within Avoid overflight of noise seneltiVe areas at less than 1000 AGL, see sketch. Night Canada & USA) restrictions (btwn 08-144) Modem only, or PPR. Night circuit height 1400 ASL. Night ops prohibited when APAPI u/a, CARS 867-927-8792 ltd hrs (seesCOMM) AIRPORT RESTRICTION: pursuant to CAR 802.96(3)(d) aprt use rstd to soft with WX METAR dur CARS hrs 0/T METAR AUTO (see COMM) wingspan less than 49,21ft, Pursuant to OAR 802,98(3) (d) apch to Rwy 29 proh TAF H24, issue titres: 01, 07, 13, 192 When ARAPI We, Dept Fiwy11 and 29, after that track extended rwy centerline, No turns S WxCem blw 400 AS,. • (200 AGL); No fume N blw 1000 AIL (KO AGL) SERVICES call out chg PN, Creoll..,....- Art: Rwy 11 and 29, not below 700 AIL before InterceptIn9111191 JA-1 867-927-8002/8305 14-0124 Mort-Fri axe ho k$ orr FUEL 'J.-, oardeaaceptect, Credit by prior arng 887-845-8400, allow 7 working days CAUTION 100 trees eprx 3000' fr Thld 20, ; ' ,,ttwirt,,fg.tv.i;::.! • .

Only pllota familiar with lo) terfaln should vie thle miiitio*vtkidriafeal, • IT) 3803x100 gravel RWY DATA Ftwy 03(033•T)/21,(213- hr PN CARS ltd hrs OfT Council 807-927-8832 13-2174 Mon-Fri 2 HCR 2.1 type l< RIsfng terrain QUALICUM BEACH (A8Ro8MITH HMI sERvIcE) 00 Nally mu) 03.-AS(TE ME) AP, 21-A8(TE ME) AP ARCAL-12 •LIGHTING/ Penetrates APAPI approach slope spnc 1,5NM from Olds Rwy 03 & Ryry 21, REF N49 18 25 W12,4 24 48 2,28 t r

(see CAUTION) 17°E (2014) UTC-8(7) no/ 292' o A5004 irp COMM apn rdo ltd hrs 0/T tfo 122,1 5NM 5000 ASL (CAR 002,98) OPR Aeroamith Hell Service 250-964-0888

MF h A Mon & Wash 13-2374 Tue; 14-2324 Tnu; Reg PPM APRT ROD Broughton 122,1 (V) 11-2124 13-224Fri & Sat; 11-182* Sun k • OF A-1 0-2,3,4,6,8

AWOS 122,560 Beac P1.T PLN NOTAM FILE CYCD Unmonitored when CARS . BROUGHTON YJI 237 (M) Ne7 33 44 W84 01 as • Fic Kamloops 886-WX9RIEF (Toll free NOB within Caned.) c 886-541-4101 (Toll licum clad. free within Canada & USA) NW edge qf Northern apron bordered by water, Rwy edge Igt installed higher than std (aprX 27 Incheti high loo 6' °aside rwy edge), High Ground pentratea Lake-off & HEL1 DATA FATOrTLOF 85' x 66' CONC Qua

Safety Area 85' x 220' GRASS for approttchlloPeseprx1.6NM from each end of my, Rcrt Opr 250-443-1678 16-0424 try

CAT4 n QUALICUM BEACH BC ATE tfo 122,8 6NM centered on Quallcum Beech AID 1.9NM NE 3200 ASL t-e N49 20 14 W12423 38 1.83 en 17°E (2013) UTC-8(7) Elev 190' Arridep 083' fr hell (H3), day use only. Arr/dep 313° curved to 253° fr hell (H3), day

A5004 L02 HI3 CAP use only. Avoid over-flying bulit-up area on arridep, lem Town 250-752-8921 Cart CAUTION 150 AGL trees WNW ad] to Hell,

Supp

A-1,2 0-3,4,5,6 on.

QUAMICHAN LAKE (RAVEN FIELD) BC CML2 ht

NOTAM FILE CYCD diti Kamloops 888-VfXBRIEF (Toll free REF N48 48 43 W123 39 02 2,7NNE 17°E(2013) UTC-8(7).Alev 13CrN e :TA A6004 Hig . t within Canada) cr 888-541-4101 (Toll free within Canada & USA) OPR John Howroyd 280-889-6770 Reg PPM da ACC For IFR cInc ctc Comox Terminal .PF B-1 C-2,3,4,6,8 ... •. Curren

250-339-8116 before take off. Cana FLT PLN NOTAM FILE CYCD daylight hre SERVICES FIC Kamloops 868-WXBRIEF (Toll free within Canada) or 888-641-4101 (Toll free within FUEL 10OLL, JA • Canada & USA) 52 t• ; ; RWY DATA Rwy 18/34 1800x75 grass Rwy 34 up 5,5% Soft In winter RCR Opr 15-044 No win maint,

+••""ni • Attachment B

(1) The Town of Qualicum Beach has a Noise Control Bylaw #552 which prohibits noise that disrupts community quiet and peace. • This includes a prohibition of construction, maintenance and industrial work between the hours of 8 pm and 7 am.

PAG 7 / Town of Qualicum Beach

NOISE CONTROL BYLAW Bylaw No. 552, 1994

CONSOLIDATED FOR CONVENIENCE ONLY

This is a consolidation of Bylaw No. 552 with the bylaws below. The amending bylaws have been combined with the original bylaw for convenience only. This consolidation is not a legal document. The Corporation does not warrant that the information contained in this consolidation is current. Certified copies of the original bylaws should be consulted to ensure accurate, current bylaw provisions.

Amending Bylaw Date of Adoption Bylaw No. 552.01 August 12, 1996 Bylaw No. 552.03 February 4, 2002

The bylaw numbers in bold in the margin of this consolidation refer to the last bylaw that amended each section of the principal bylaw: "Town of Qualicum Beach Noise Control Bylaw No. 552, 1994".

PAGE / 8

Bylaw No. 552— Noise Control Bylaw Consolidated for Convenience (as at January 2007) to Amendment Bylaw 552.03 Page 2 of 5

TOWN OF QUAUCUM BEACH BYLAW NO. 552

A Bylaw to regulate noise, nuisance and disturbances within the Town of Qualicum Beach.

WHEREAS, under the provisions of Section 932 of the Municipal Act, Chapter 290 of the Revised Statutes of British Columbia 1979, the Council of the Town of Qualicum Beach is empowered to enact a bylaw to:

1. Prevent, abate and prohibit nuisances and provide for the recovery of the cost of abatement of nuisances from the persons causing the nuisance or other persons described in the bylaw;

2. Regulate or prohibit the making or causing of noises or sounds in or on a highway or elsewhere in the Town which disturb, or tend to disturb the quiet, peace, rest, enjoyment, comfort or convenience of the neighbourhood, or of persons in the vicinity or which Council believes are objectionable or liable to disturb the quiet, peace, rest, enjoyment, comfort or convenience of individuals or the public and may make different regulations or prohibitions for different a erf.• areas of the Town. 3. Prevent or prohibit persons from shouting, using megaphones and making other noise in or at or on streets, wharves, docks, piers, railway stations or other public places.

4. Prevent vice, drunkenness, profane swearing or indecent, obscene, blasphemous or grossly insulting language or other immorality and indecency.

NOW, THEREFORE, the Council of the Town of Qualicum Beach, in open meeting assembled, Enacts as follows:

PART 1. - DEFINITIONS 1.1 "Authorized Person" shall include the following: a) a member of the R.C.M.Police b) a Bylaw Enforcement Officer c) a Special Constable d) an Auxiliary Constable e) an Animal Control Officer

1.2 "Council" shall mean the Municipal Council of the Town of Qualicum Beach.

PAGE 9 Bylaw No. 552 — Noise Control Bylaw Consolidated for Convenience (as at January 2007) to Amendment Bylaw 552.03 Page 3 of

1.3 "Tcun" shall mean the Town of Qualicum Beach.

1.4 "Utility" shall include a company which provides water, sewer, electrical, gas, telephone, cable service or other utility services.

PART 2- GENWALRECULtTIONS

2.1 No person shall make or cause, or allow or permit to be made or caused (552.01) in or on, or over, any property, any noise which disturbs or tends to disturb the quiet, peace, rest, enjoyment, comfort, or convenience of any person or persons In the neighbourhood or vicinity.

2.2 No person shall keep or harbour, within the municipal boundaries of the Town, any animal which, by it's calls, cries or any other vocal noise, disturbs the quiet, peace, rest, enjoyment, comfort or convenience of any person or persons in the neighbourhood or vicinity.

2.3 No person shall use or operate any automobile, motorcycle, bus or other vehicle: rb* a) so as to cause the tires to squeal or otherwise make an offensive noise;

b) so as to cause engine retarding doylies, which creates a noise which Council believes to be objectionab:a, to be used within the Municipal boundaries of the Town.

0) so as to create the amplified sound of a radio, television, tape (552.03) player, compact disc player or other sound playback device or amplification equipment, or the sound of a musical instrument that emanates from a vehicle or motor vehicle which can easily be heard by someone outside the vehicle.

2.4 No owner, occupier or tenant of property shall allow or permit or be a party to vice, drunkenness, profane swearing or indecent, obscene, blasphemous or grossly insulting language or other immorality or indecency.

PART 3- EXCEFT

3.1 Nothing in this bylaw shall preclude:

3.1.1 The operation of emergency equipment or any emergency vehicle by an authorized perz on. r"' PAGE

10 Bylaw No. 552- Noise Control Bylaw Consolidated for Convenience (as at January 2007) to Amendment Bylaw 552.03 Page 4 of 5

3.1.2 Any act of maintenance or repair being carried out by employees or contractors of the Town, the Ministry of Transportation and Highways, or any Public or Private Utility.

3.1.3 Snow removal or dust clearing operations, provided that in the case of private parking lots such actions are commenced within thirty (30) minutes after the close of business for the day.

3.1.4 Golf course mowing, between sunrise and sunset, in periods governed by Daylight Saving Time.

3.1.5 Any maintenance or repairs or construction or industrial work, to property by the owner, occupier or their agent between the hours of 7:00 a.m. and 8:00 p.m. of the same day.

3.1.6 The operation of a public transportation system.

3.1.7 The operation of a public address system required under a Building, Fire Code or any bylaw of the Town

3.1.8 Any person from functioning within the limits of a permit issued under the Fire or Traffic bylaws of the Town.

PART 4- RIGHT OF ENTRY

4.1 Every authorized person may enter at all reasonable times on any property that is subject to this bylaw, to ascertain whether the regulations of this bylaw are being observed.

PART 5- PENALTY SECTION

5.1 Every person who violates any of the provisions of this bylaw or who suffers or permits any act or thing to be done in contravention or violation of any of the provisions of this bylaw, or who neglects to do or refrains from doing anything required to be done by any of the provisions of this bylaw is guilty of an offence against this bylaw and liable, upon summary conviction, to a fine not exceeding Two Thousand Dollars ($2000.00).

5.2 Each day that a violation continues to exist shall constitute a separate offence.

PART 6- SEVERABILITY

PAP fr-7- 11 Bylaw No. 552 — Noise Control Bylaw Consolidated for Convenience (as at January 2007) to Amendment Bylaw 552.03 Page 5 of 5

6.1 If any section or lesser portion of this bylaw is held to be invalid by a Court, such invalidity shall not affect the remaining portions of the bylaw.

PART 7- REPEAL

7.1 Town of Qualicum Beach Bylaw No. 206 is hereby repealed.

PART 8- BYLAW NO. 552

8.1 This bylaw may be cited for all purposes as "Town of Qualicum Beach Noise Control Bylaw No. 552, 1994.

READ A FIRST TIME this 7th. day of November 1994.

READ A SECOND TIME this 6th. day of March 1995.

READ A THIRD TIME this 3rd. day of April 1995.

ADOPTED this 24th day of April 1995.

Clerk Mayor

to" PAGE

12 Attachment C

Flight Schedules for regional airlines operating in central Vancouver Island show schedules as posted online. • Note that the only flights departing before 7:00 am are KD Air and Orca flights from the Qualicum Beach Airport.. • Other airlines and communities do not fly such early morning flights. • The 6:00 am "departure" from Port Alberni is ground transport by van to Qualicum Beach. • Many of the passengers on KD Air and Orca's early morning flights come from Port Alberni, not Qualicum Beach.

PAGE 13 I D Air

01 31

From Qualicum Beach to Vancouver flight # departure time arrival time days 411 06:45 07:15 Daily 413 10:00 10:30 Daily 415 13:00 13:30 Daily 417 15:00 15:30 Daily 419 17:55 18:25 Daily From Vancouver to Qualicum Beach flight # departure time arrival time days 412 07:50 08:20 Daily 414 11:00 11:30 Daily 416 13:55 14:25 Daily 418 16:15 16:45 Daily 420 18:40 19:10 Daily

-----,---- 19 14

From Vancouver to Tofino flight # departure time arrival time days 200 11:10 12:00 Daily 202 13:45 14:35 Daily 204 16:10 17:00 Daily 206 18:40 19:30 Daily From Tofino to Vancouver flight # departure time arrival time days 199 09:20 10:10 Daily 201 12:25 13:15 Daily 203 15:00 15:50 Daily 205 17:20 18:10 Daily

PAGE 14

I D Air C:OF!Pag.gi TION

01 31

From Port Alberni to Vancouver Ground transportation from Port Alberni to Qualicum Beach Airport.

flight # departure time arrival time days 411 06:00 07:15 Daily 413 09:15 10:30 Daily 417 14:00 15:30 Daily 419 17:00 18:25 Daily From Vancouver to Port Alberni Ground trans ortation from Qualicum Beach Ai sort to Port Alberni. flight # departure time arrival time days 412 07:50 09:05 Daily 414 11:00 12:15 Daily 416 13:55 15:10 Daily 420 18:40 19:50 Daily

01 31

From Gillies Ba Texada Island to Qualicum Beach departure time arrival time 413 09:30 09:45 Daily 415 12:30 12:45 Daily 419 17:20 17:35 Daily

From Qualicum Beach to Gillies Ba Texada Island flight # departure time arrival time 412 08:30 08:50 Daily 414 11:40 12:00 Daily 418 17:00 17:15 Daily

PAGE .15

C 71 AIRWAYS LTD.

Vancouver South Terminal (YVR) to Qualicum Beach (XQU)

Year Round Depart Arrive Flight Number Days 8:45 AM 9:15 AM 141 DAILY 11:15 AM 143 DAILY 10:45 AM 3:15 PM 3:45 PM 147 DAILY 6:30 PM 149 MIT/WIT 600 PM* 6:30 PM* 7:00 PM 151 F/S/S *also Friday October to May **June to September only

Qualicum Beach (XQU) to Vancouver South Terminal (YVR)

Depart Arrive Flight Number Days 6:45 AM 7:15 AM 140 Mon to Thu 9:45 AM 10:15 AM 142 DAILY 1:45 PM 2:15 PM 146 DAILY 4:45 PM 5:15 PM 148 DAILY 6:45 PM* 7:15 PM 158 FRI *October to May, please inquire about June to September All schedules subject to change without notice.

Vancouver South Terminal (YVR) to Tofino (YAZ) June 5 to September 30 Depart ; Arrive 1Flight Number 10:00 AM 11:00 AM 101 DAILY 12:00 PM 1:00 PM 103 DAILY 2:00 PM 3:00 PM 107 DAILY 4:00 PM 5:00 PM 111 DAILY 6:30 PM 7:30 PM 115* DAILY *may stop at Qualicum Beach Airport adding 30 min to arrival time.

Tofino (YAZ) to Vancouver South Terminal (YVR) June 5 to September 30 Depart Arrive Flight Number Days 9:00 AM 10:00 AM 102 DAILY 11:30 AM 12:30 PM 104 DAILY 1:30 PM 2:30 PM 106 DAILY 3:30 PM 4:30 PM 110 DAILY 5:30 PM 6:30 PM 114 DAILY

PAGE •16 AE:=7PM AIRWAYS LTD.

Victoria Intl (YYJ) to Abbotsford (YXX) Depart Arrive Flight Number Days 7:45 AM 8:10 AM 202 Mon to Fri* 3:30 PM 3:55 PM 206 Mon to Fri* *excluding Satutory holidays

Abbotsford (YXX) to Victoria Intl (YYJ) Depart Arrive !Flight Number !Days 8:30 AM 8:55 AM 201 Mon to Fri* 4:30 PM 4:55 PM 205 Mon to Fri* *excluding Satutory holidays

Victoria Intl (YYJ) to Tofino Airport ('(AZ) May to October* Depart ' Arrive Flight Number ; Days 12:30 PM 1:30 PM 163 Fri/SunNVed Tofino ('(AZ) to Victoria Intl (YYJ) May to October* Depart Arrive 'Flight Number 1 Days 2:00 PM 3:00 PM 164 Fri/Sun/Wed *Please ask about other flight dates. All schedules subject to change without notice. Vancouver South Terminal (YVR) to Port Alberni* (CBS8) Effective September to June Depart Arrive Flight Number Days 8:45 AM 10:00 AM 141P DAILY 11:45 AM 1:00 PM 143P DAILY 2:45 PM 4:00 PM 155P DAILY 5:45 PM 7:00 PM 149P Mon to Fri

Port Alberni* (CBS8) to Vancouver South Terminal (YVR) Effective Mid October to Mid May

Depart Arrive Flight Number Days 6:00 AM 7:30 AM 140P Mon to Thur 8:40 AM 10:15 AM 142P DAILY 12:40 PM 2:15 PM 146P DAILY 3:40 PM 5:15 PM 155P DAILY 5:30 PM 7:15 PM 150P Friday

*Door to door shuttle service between Port Alberni and Qualicum Beach Airport, flight service between Vancouver and Qualicum Beach Airport. All schedules subject to change without notice.

PAGE 17 to

Is land Exyress

Island Express Air Inc. 30440 Liberator Ave., Abbotsford, B.C., V2T 6H5

Departine ' jhts (Nanal:..o - Varrouver)

Departing Arriving Flight Depart Stops Arrive M T W T

Nanaimo Vancouver 801 8:00am 8:15am Nanaimo Vancouver 801 9:00am 9:15am

Nanaimo Vancouver 805 5:30pm 5:45pm w w 9 SIA

Return Flights (Vancouver - Nanairr ,

Departing Arriving Flight Depart Stops Arrive M T W T S S

Vancouver Nanaimo 800 7:30am - 7:45am 0 9 GA 0 9 Vancouver Nanaimo 800 8:30am - 8:45am 9 VA

Vancouver Nanaimo 804 5:00pm - 5:15pm

Weekend and Holiday flight times and routings are subject to change, depending on weather and passenger volumes. Please call 12-24 hours prior to flight to confirm exact flight times.

D-p,rting Flights ,_ Janair u , i. Departing Arriving Flight Depart Stops Arrive M I W T F S

Nanaimo South Van 451 8:00am 8:20am 9 OA 9 9 0

Nanaimo South Van 451 9:00am 9:20am e

Nanaimo South Van 455 5:30pm - 5:50pm 0 a. e e 9

Return Flights (South Van - 11.0y

Departing Arriving Flight Depart Stops Arrive M T W T F S S

South Van Nanaimo 450 7:10am - 7:30am 0 0

South Van Nanaimo 450 8:10am 8:30am

South Van Nanaimo 454 4:40pm - 5:00pm p 0 0 @ V

Weekend and Holiday flight times and routings are subject to change, depending on weather and passenger volumes. Please call 12-24 hours prior to flight to confirm exact flight times.

PAGE IsCand Express

Island Express Air Inc, 30440 Liberator Ave., Abbotsford, B.C., V2T 6H5

Departing Flights (Nanaimo - Victoria

Departing Arriving Flight Depart Stops Arrive M T W T F S Nanaimo Victoria 501 7:40am - 7:55am 0 • 9 Nanaimo Victoria 501 8:40am 8:55am 9 0 Nanaimo Victoria 505 5:10pm - 5:25pm 9 0 9 9 9

Return Flights (Victoria - Nr rne

Departing Arriving Flight Depart Stops Arrive M T W T F. S S

Victoria Nanaimo 500 7:40am - 7:55am 0 0 9 9 Victoria Nanaimo 500 8:40am 8:55am 9

Victoria Nanaimo 504 5:10pm - 5:25pm 0 9 9 0 0 9

Weekend and Holiday flight times and routings are subject to change, depending on weather and passenger volumes. Please call 12-24 hours prior to flight to confirm exact flight times. Departing Flights (Victoria - ncouver)

Departing Arriving Flight Depart Stops Arrive M T W T F S S

Victoria Vancouver 901 8:00am 8:15am 9 Victoria Vancouver 901 9:00am 9:15am

Victoria Vancouver 905 5:30pm 1 5:45pm 9 0 9 9 0

Return Flights (Vancou - Victoria)

Departing Arriving Flight Depart Stops Arrive M T W T F S S

Vancouver Victoria 900 7:30am - 7:45am 9 9 9

Vancouver Victoria 900 8:30am 8:45am g. g

Vancouver Victoria 904 5:00pm 1 5:15pm 0 0 0 0 0 9

Weekend and Holiday flight times and routings are subject to change, depending on weather and passenger volumes. Please call 12-24 hours prior to flight to confirm exact flight times.

PAGE IsCand Exyress

Island Express Air Inc. 30440 Liberator Ave., Abbotsford, B.C., V2T 6H5

Departing Flight., Victoria - south Van

Departing Arriving Right Depart Stops Arrive M T W T F S

Victoria South Van 351 8:00am - 8:20am , 0 0

Victoria South Van 351 9:00am 9:20am 0 CA

Victoria South Van 355 5:30pm 5:50pm • 0 0 0 0 0

Return Flights (South Vi.. - 4 .,:toria) Departing Arriving Flight Depart Stops Arrive M •T W T F S S South Van Victoria 350 7:10am - 7:30am 0 0 South Van Victoria 350 8:10am - 8:30am 9 South Van Victoria 354 4:40pm 5:00pm • 0 9 0

Abbotsford Vancouver 200 7:00am - 7:15am ga Abbotsford Vancouver 200 8:00am 8:15am ,

Abbotsford Vancouver 204 4:30pm 4:45pm 9 0 0 et

Abbotsford Vancouver 204 4:30pm 4:45pm ef 0 9 0 0

Return Flights (Vancouver - Abbotsfordl Departing Arriving Flight Depart Stops Arrive M T W T F S S

Vancouver Abbotsford 201 8:30am 8:45am 0 • Vancouver Abbotsford 201 9:30am - 9:45am

Vancouver Abbotsford 205 6:00pm - 6:15pm 0 9 0 0

Weekend and Holiday flight times and routings are subject to change, depending on weather and passenger volumes. Please call 12-24 hours prior to flight to confirm exact flight times.

PAGE 20:

Is (and Exyress

Island Express Air Inc. 30440 Liberator Ave., Abbotsford, B.C., V2T 6H5 D-parting lights (Abbotsford - S. ith Van

Departing Arriving Flight Depart Stops Arrive •M T W T F S S

Abbotsford South Van 320 7:00am 7:15am 9. 9

Abbotsford South Van 320 8:00am 8:15am 0 0

Abbotsford South Van 324 4:30pm 4:45pm •0 0 9 0 0

Return Flights (South Van - Abbotsfc.-d)

Departing Arriving Flight Depart Stops Arrive M T W T F S

South Van Abbotsford 321 8:30am - 8:45am

South Van Abbotsford 321 9:30am 9:45am 9

South Van Abbotsford 325 6:00pm 6:15pm 9 9 9 9

Weekend and Holiday flight times and routings are subject to change, depending on weather and passenger volumes. Please call 12-24 hours prior to flight to confirm exact flight times.

Departing Flights (Abbotsford - Nanairr )

Departing Arriving Flight Depart Stops Arrive M T W T F S S

Abbotsford Nanaimo 400 7:00am 1 7:45am 9 go 9 Et

Abbotsford Nanaimo 400 8:00am 1 8:45am 9 9

Abbotsford Nanaimo 404 4:30pm i 5:15pm 9 9 0 Et rat

Return Flights (Nanair.. •k - Abbotsford)

Departing Arriving Flight Depart Stops Arrive M T W T F S

Nanaimo Abbotsford 401 8:00am 1 8:45am 9 0 0 0

Nanaimo Abbotsford 401 9:00am 1 9:45am 0 0

Nanaimo Abbotsford 405 5:30pm 1 6:15pm 0 9

Weekend and Holiday flight times and routings are subject to change, depending on weather and passenger volumes. Please call 12-24 hours prior to flight to confirm exact flight times.

PAGE

.21 PACIFIC COASTAL AIREINES

Pacific Coastal Airlines Comox Office at Comox Valley Airport 1250 Knight Rd Comox BC V9M-4H2 250.890.0699

Comox to Vancouver South Terminal 1

Effective July 6th to September 7th, 2015

FLIGHT DAYS OF WEEK DEPARTURE ARRIVAL ROUTING

700 Mon-Sat 0710 0740 non-stop

701 Mon-Sat 0910 0945 non-stop

703 Sun 1005 1040 non-stop

705 Sat 1120 1225 via Campbell River

707 Sun 1//0 1325 via Campbell River

709 Mon-Fri 1430 1505 non-stop

710 Sat 1505 1540 non-stop

711 Sun 1550 1625 non-stop

713 Daily 1735 1810 non-stop

878 Mon-Fri 1555 1630 non-stop

PAGE

22 Attachment D

Record of the observation of early morning flights from the QuaIleum Beach Airport in June 2015.

• Not all days are recorded.

• Intervals between run-ups and takeoffs vary from about 11 to 46 minutes and seem to be related more to convenience than necessity.

The notes reflect just a small sampling of early morning airport activity and noise experienced on a regular basis.

Chart of some of the direct daily flights departing Vancouver Airport.

• This list includes only Air Canada and Westjet direct daily flights to common destinations.

• This sampling shows the wide selection of flight times available on daily direct flights to common domestic and international destinations.

• There is an even greater selection of times available on one-stop and connecting flights.

• With such a wide variety of times and flights available, it is easy to "make a connection" when flying from Qualicum Beach; 6:45 am flights are not necessary.

PAGE 23 Record of early morning run-ups and takeoffs at Qualicum Beach Airport - June 2015

KD Air flies an early flight 7 days a week, Orca is less frequent. Times noted are all am. Not all days were recorded.

DATE RUN-UP TIMES TAKE-OFF TIMES NOTES

JUNE 3 6:16 6:22 6:44 6:46

JUNE 4 6:12 6:16 6:44 6:54

JUNE 5 6:31 6:50

JUNE 7 6:20 6:44

JUNE 8 6:20 6:45 6:54

JUNE 9 6:12 6:14 6:45 6:48

JUNE 10 6:14 6:45

JUNE 13 6:29 6:45 Helicopter flying repeated low altitude circuits, 9:45 and on. * Private jet take-off 3:40pm (exceptionally loud)

JUNE 14 6:36 6:47 Time between run-up and take-off was 11 minutes.

JUNE 15 6:20 6:52 Time between run-up and take-off was 32 minutes. The weather was the same as June 14, so why the earlier run-up? **

JUNE 16 6:21 6:29 6:45

JUNE 17 6:18 6:26 6:39 6:57

JUNE 18 6:12 6:19 6:39 6:41 Helicopter flying low altitude circuits from 9:15am and on.*

JUNE 19 6:11 6:44

June 20 Sky diving incident, emergency chute deployed, main chute drifts over neighbourhood, uncontrolled. ***

JUNE 22 6:15 6:19 6:44 7:05 Loud, steady engine noise from helicopter on tarmac, about lam for 15+ minutes. It wasn't a medivac or search and rescue flight but an air ambulance helicopter stopping to refuel. Why here and why at this time and why did they keep the engine running so long?

JUNE 23 6:30 6:40 6:49 7:05

JUNE 24 6:30 6:41

JUNE 25 6:15 6:24 6:44 6:47

JUNE 27 6:19 6:50

JUNE 28 6:30 6:49

JUNE 29 6:15 6:26 6:35 6:54

* Helicopter circuits are flown at fairly low altitudes and are seriously noisy.

** Run-ups and takeoff intervals vary from about 11 to 46 minutes and seem to be related more to convenience than necessity.

***Apparently there was no damage or injury in this incident but the chute could have fallen into traffic, causing considerable damage and injury.

The above notes reflect just a small sampling of airport activity and noise experienced on a regular basis. PAGE 24 DIRECT FLIGHTS DEPARTING VANCOUVER AIRPORT TO COMMON DESTINATIONS

DESTINATION NUMBER OF EARLIEST NUMBER OF EARLIEST COMBINED AIRPORTS DAILY DIRECT FLIGHT OF DAILY DIRECT FLIGHT OF AIR CANADA FLIGHTS THE DAY FLIGHTS THE DAY AND WESTJET AIR CANADA AIR CANADA WESTJET WESTJET DAILY DIRECT FLIGHTS

TORONTO 17 6:00 am 11 12:15 pm 28

MONTREAL 6 12:05 am 6

CALGARY 16 6:40 am 13 6:30 am 29

EDMONTON 9 7:10 am 8 6:30 am 17

REGINA 2 1:25 pm 1 9:40 am 3

WINNIPEG 3 8:50 am 3 9:00 am 6

SASKATOON 2 4:25 pm 2

FORT STJOHN 3 8:08 am 2 8:20 am 5

KAMLOOPS 5 6:25 am 5

KELOWNA 9 7:00 am 2 7:55 am 11

PRINCE GEORGE 5 8:00 am 4 9:00 am 9

FORT McMURRAY 2 11:29 am 1 1:40 pm 3

LOS ANGELES 6 6:00 am 5 8:05 am 11

LAS VEGAS 1 11:25 am 3 10:15 am 4

SAN FRANCISCO 9 6:00 am 1 7:30 am 10

CHICAGO 3 6:42 am 3

DENVER 3 7:44 am 3

SEATTLE 7 7:50 am 5 6:00 am 12

PORTLAND 4 8:50 am 4

HONOLULA 1 5:45 pm 1 6:10 pm 2

MAUI 1 6:00 PM 1 6:40 pm 2

(August online schedule) • This list includes only Air Canada and Westjet direct daily flights to more common destinations.

• This sampling shows the wide selection of flight times available on daily direct flights to common destinations; there is an even greater selection of times available on one-stop and connecting flights.

• With such a wide variety of times and flights available, it is easy to "make a connection" when flying from Qualicum Beach. PAGE 25 Attachment E

The Town of Qualicum Beach Council asked staff to develop a business plan for the airport in a special meeting on March 30, 2015.

• Note: Transport Canada requests community involvement in discussions and decisions on airport operations; all stakeholders should be part of the process, not just staff.

PAGE 26 3 Town of Qualicum Beach May 11,2015 Regular Council Meeting Minutes Page 4 of 6 • Special Projects Planner - Temporary Position Finance • Property tax and utility bills • New intemet-based property tax search program • Municipal financial reporting for the Provincial Government • Completed Fire Hall Loan Authorization information • Monthly reporting Engineering • Building envelope assessment of Town Hall • Water meter reading and billing • Beach Creek culverts rehabilitation • Training and certifications • Paving contractor on Burnham Road (b) Collaboration and Coordination with Qualicum Beach Community Education and Wellness Society Councillor Skipsey MOVED and Councillor Avis SECONDED, THAT the discussion around options for collaborative work with the Qualicum Beach Community Education & Wellness Society be nferred to the Committee of the Whole meeting on June 3, 2015 CARRIED

(2) Corporate Administrator (Heather Svensen) (a) Announcement of Council Meeting Motions March 30,2015 special meeting motions: (I) THAT Council instructs staff to investigate and provide a report outlining options for natural traffic calming devices in the appropriate areas along Village Way. (2) THAT Council instructs staff to review the safety aspects of roadway and trail connectivity at Laburnum Road and Qualicum Beach Elementary School. (3) THAT Council instructs staff to provide a detailed proposal to complete the works dealing with storm drainage in the Town core to the beachfront that includes East West Crescent and the rain garden. (4) THAT Council instructs staff to develop a business plan for the Qualicum Beach Airport (5) THAT Council instructs staff to request a letter of support from MLA Michelle Stilwell, in order to apply for grant funding to complete the Memorial Avenue upgrade/improvement to include drainage improvements; intersection at Village Way and Memorial Avenue and West Crescent and Memorial Avenue

Councillor Homer MOVED and Councillor Avis SECONDED, THAT Council instructs staff to refer the review of the safety aspects of roadway and trail connectivity at Laburnum Road and Qualicum Beach Elementary School to the Select Committee on Public Safety for comment CARRIED

PAGE 27 Attachment F

The Transport Canada two page Aircraft Noise Management document states that: • airports should establish a noise management committee with air operators, airport tenants as well as civic and citizen representatives. (page 30, paragraph 1)

The Transport Canada Noise Abatement Procedures document details background information on airport noise abatement procedures and noise control measures, including: • Airport Authorities (municipal government owned and operated airports) are responsible for a local noise management committee to deal with mitigating noise from "the take-off, ascent, descent, approach and terminal phases of flight."

The Transport Canada Aerodrome Safety Functional Directive, Appendix A document is a glossary of terms relating to aircraft noise and includes definitions of: • Noise Abatement Procedures • (note that noise abatement restricts noise made by an aircraft that is airborne or on the ground) • Runway Use Restrictions • Noise Control Measures • Noise Management Program

PAGE 28 3 Government of Canada Transport Canada

Aircraft Noise Management

The intention of this section is to provide general information on aircraft noise management.

Noise issues are best handled at the local level. Local representatives and airport-based staff have intimate knowledge of regional matters and are better able to address local concerns.

Transport Canada provides oversight of this system, verifying that the policies and procedures work for the community, for the industry and for travellers. We do this in conjunction with third parties including Health Canada, NAV CANADA and the International Civil Aviation Organization (ICAO). Transport Canada also enforces airport noise abatement procedures and operating restrictions

Noise issues are best handled at the local levet Local representatives and airport-based staff have intimate knowledge of regional matters and are better able to address local concerns.

Noise management is a complex issue with many variables: passengers want shorter flights; pilots want easier access to airports and fewer route limitations; airlines want to reduce fuel consumption and greenhouse gas emissions; and, developing countries need time to bring national fleets up to international aircraft noise standards. These factors must be considered when evaluating noise reduction strategies to benefit residents in areas exposed to aircraft noise.

Transport Canada and other responsible third parties have three principal noise reduction strategies: reducing the noise at the source, managing operational procedures and managing land-use in the vicinity of airports.

Reduction at source

Transport Canada's noise standards and all Canadian aircraft are fully compliant with rigorous international standards. Transport Canada ensures compliance with the noise standards through the aircraft certification process. The ICAO noise standards are adopted into the Canadian Aviation Regulations, which set the standards for aircraft noise levels permitted in Canada.

In 1996, in line with an ICAO resolution,, Canada implemented a regulation that introduced the phase out of older, noisier aircraft Canada completed the phase out in 2002. Since that time, ICAO has introduced stricter noise standards. The airworthiness certification process requires aircraft to be compliant with these noise standards.

Aircraft operational procedures

Local representatives can reduce aircraft noise by modifying aircraft operational procedures, including adding operating restrictions and noise abatement operational procedures. Examples of such activities include controlling the use of runways and routes or adjusting procedures for take-oM approach and landing

These restrictions and procedures help aircraft operations at an airport comply with that airport's surrounding area.

Transport Canada enforces and oversees changes to these restrictions and procedures. Day-to-day operations are handled locally at the airports and through NAV CANADA.

29 Airports should establish a noise management committee (comprised of air operators, airport tenants, as well as civic and citizen representatives) to deal with noise concerns. At major airports, Transport Canada also provides a member to the committee. The committee develops any needed noise abatement proposals after it carries out an extensive consultation process with the local community and aviation stakeholders.

Proposals are then forwarded to regional Transport Canada offices where they are reviewed and forwarded to headquarters (HQ) with a regional recommendation. At HQ, the Domestic Aircraft Noise and Emissions Committee (D- ANEC) studies the proposal. If all affected parties agree with the proposal, instructions are issued to the regional office to proceed with publication of the measure. If a dissenting position is taken, then D-ANEC prepares briefing material and sends it with a recommendation to the Civil Aviation Regulatory Committee, which renders a decision.

Aircraft operators must comply with the noise operating restrictions and noise abatement procedures, which are published by NAV CANADA in the Canada Air Pilot and the Canadian Flight Supplement. Penalties for violated these procedures and restrictions can be as high as $5,000 for an individual and $25,000 for a company, per violation. NAV CANADA updates these publications every 56 days to ensure flights are compliant with the latest operating standards.

Land-use planning and management

Transport Canada helps aviation planners and those responsible for development of lands adjacent to airports to implement smart zoning practices and properly manage land-use in the vicinity of airports.

Transport Canada uses a Noise Exposure Forecast (NEF) system to provide a measurement of the actual and forecasted aircraft noise in the vicinity of airports. This system factors in the subjective reactions of the human ear to specific aircraft noise stimulus: loudness, frequency, duration, time of occurrence, tone, etc.

This metric allows us to predict a community's response to aircraft noise. If the NEF level is greater than 35, complaints are likely to be high. Anything above 25 is likely to produce some level of annoyance. Land planners can use this system to ensure that land use in the vicinity of an airport is compatible with that airport.

Through the system, municipalities and local governments receive a basis for zoning and residents receive details of what may be expected in certain areas. The system prevents future complications.

Transport Canada recommends that where the NEF exceeds 30. new residential development should not proceed. If it does, regardless of this caution, a detailed noise analysis should be conducted and noise reduction practices should be implemented. In this scenario, it is the developer's duty to inform all prospective residents of possible irritants.

In addition, Transport Canada recognizes that often provincial and municipal authorities require projections beyond five years for land-use planning, where conditions are certain to be different from today. For these purposes, Transport Canada uses the Noise Exposure Projection. The NEP projects aircraft movements and other changing variables ten to twenty years ahead, giving authorities a further perspective for zoning.

For further information, please contact:

Civil Aviation Communication Centre 1-800-305-2059 ServicesPtc.ec.ca

PAGE 30 TRANSPORT CANADA

NOISE ABATEMENT PROCEDURE AND NOISE CONTROL MEASURE REVIEW WORKING GROUP TERMS OF REFERENCE

(A glossary of terms can be found in ASD Appendix A)

Background: In 1991, the Air Transport Association of Canada (ATAC) approached Transport Canada with the suggestion that the Government enact a phase out of older noisier jet aircraft in Canada, in a similar manner as was done in the United States. ATAC advised that, as part of a phase out, it was seeking from Transport Canada a commitment to review all proposed new noise-based restrictions at airports.

The negotiated agreement between ATAC and Transport Canada resulted in enactment of a regulation requiring operators to phase out the operation of Chapter 2 aircraft in Canada by April 1, 2002. The phase out regulation was preceded by the introduction of a consultation requirement for implementation of any new noise restrictions proposed by airports. This led to the introduction of the Noise Abatement Checklist that now appears in the Aeronautical Information Pub- lication (AIP). This checklist is the mechanism that ensures consultation on new noise restrictions is carried out with all affected parties and that the cost impacts and benefits, where applicable, of a proposed measure are known. Proposals are subsequently approved at the Part VI Technical Committee of the Canadian Aviation RAgulatory Council meetings.

Transport Canada is the approval authority for the implementation of enforceable noise abatement procedures in Canada. This authority is vested in the Minister by the provisions of the Aer- onautics Act and Canadian Aviation Regulation (CAR) 602.105. The provisions of this regulation stipulate that noise abatement procedures and noise control requirements, if published in the Canada Air Pilot or Canada Flight Supplement, are mandatory.

In response to concerns expressed by air operators and airport management over the perceived shortcomings of the existing Noise Abatement Checklist, it has been decided to convene a government stakeholder working group under the auspices of the Aircraft Noise and Emissions Committee (ANEC) to examine the checklist requirements and the process associated with the implementation of new noise control measures. Furthermore, international activities underway to deal with the development and implementation of more stringent aircraft noise certification requirements may provide increased impetus for this review.

In the wake of the devolution of airports and air navigation services, the relationship between air operators, airport authorities and government have changed fundamentally. Transport Canada's role changed from owner-operator to regulator of airports and air navigation and, to landlord for the 26 national airports.

Municipal Governments now either own and operate airports or they nominate Directors to Air- port Authority Boards. Airport Authorities are responsible for a local noise management committee to deal with mitigating noise from "the take-off, ascent, descent, approach and terminal phases of flight."

PAGE 31 Aerodrome Safety Functional Directive ASD 2000-002 2000.09.15 Appendix A GLOSSARY OF TERMS - AIRCRAFT NOISE

Noise Abatement Procedure: An aircraft operational procedure that is designed to limit the amount of noise emitted by an aircraft as a result of using that procedure. These procedures can occur whether the aircraft is on the ground or airborne.

Runway Use Restriction: A measure that restricts the use of a runway or an airport by designated aircraft types or specified types of operations.

Noise Control Measures: A generic term that includes either or both Noise Abatement Procedures and Runway use Restrictions meanings in addition to any other noise-based measure.

Noise Management Program: The compendium of activities in effect at an airport to address aircraft noise concerns. These include Noise Control Measures and land use activities.

PAGE 32 LI Attachment G

The following chart shows an example of an entry for the Canada Flight Supplement for the Qualicum Beach Airport that would appear under the (PRO) Procedures Section:

• that would specify Noise Abatement Restrictions for takeoff headings to avoid and minimize full throttle engine noise over built up areas, and • that would prohibit noise and aircraft movements between 10:00 pm and 7:00 am local time. • that written as Noise Abatement, the restrictions would be pursuant to Canadian Aviation Regulations and enforceable by Transport Canada.

PAGE 33 Sample CFS entry for Qualicum Beach that would include Noise Abatement Restrictions in the Procedures (PRO) section.

PRO Lft hand circuit rwy 29 Rgt hand circuit rwy 11

NOISE ABATEMENT RESTRICTIONS Pursuant to CAR 602.105, the following restrictions are in effect:

1.noise abatement between 22-07 Id; medevac only or PPR

2. dep rwy 11, climb rwy heading till safe, then climb hdg 140

3. dep rwy 29, climb rwy heading till safe, then climb hdg 250

Explanatory notes: departure and climb headings (to avoid the full throttle noise over built up areas) should be followed unless there is a safety issue. Written as Noise Abatement, it would be easier to enforce heading restrictions and restricted hours.

• when taking off on rwy 1100 a turn to 1400 would keep flights away from farms at the end of rwy 11

• when taking off on rwy 2900 a turn to 2500 would keep flights away from built up areas and town center.

PA 34 PETITION ON QUALICUM BEACH AIRPORT NOISE

This attached petition was done in June and July 2015.

• Several Qualicum Beach neighbourhoods were visited, but none were canvassed completely.

• Parts of Evergreen, Chartwell and other nearby neighbourhood areas were visited.

• The petition is a sampling of residences from a variety of areas, some closer to the airport than others.

The attached map shows the residential areas canvassed.

• A high percentage of the residents visited responded positively to the petition, signatories are marked with asterisks on attached map.

• The petitioners are adversely effected by airport noise and the disruption it causes.

• Aircraft noise on the ground is problematic in areas close to the airport.

• Early morning noise from aircraft on the ground and in the air is especially disruptive.

• Noise from airborne aircraft as they climb to altitude at full throttle is problematic to many residents.

When aircraft take-off rwy 29 and climb-out to the right instead of the left (as in past CFS procedures), the plane is at low altitude and directly overhead the residents of Evergreen, Garden, Hollywood and other built-up residential areas.

PAGE

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We, the undersigned residents of Qualicum Beach, request that the Town of Qualicum Beach change the Airport Noise Abatement restricted hours back to 10:00 pm through 7:00 am local time.

This will ban all airport activity and noise between the hours of 10:00 pm and 7:00 am, except for medivac flights and special, previously approved flights.

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We, the undersigned residents Of Qualicum Beach, request that the Town of Qualicum Beach change the Airport Noise Abatement restricted hours back to 10:00 pm through 7:00 am local time.

This will ban all airport activity and noise between the hours of 10:00 pm and 7:00 am, except for medivac

flights and special, previously approved flights.

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We, the undersigned residents of Qualicum Beach, request that the Town of Qualicum Beach change the Airport Noise Abatement restricted hours back to 10:00 pm through 7:00 am local time.

This will ban all airport activity and noise between the hours of 10:00 pm and 7:00 am, except for medivac flights and special, previously approved flights.

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We, the undersigned residents of Qualicum Beach, request that the Town of Qualicum Beach change the Airport Noise Abatement restricted hours back to 10:00 pm through 7:00 am local time.

This will ban all airport activity and noise between the hours of 10:00 pm and 7:00 am, except for medivac flights and special, previously approved flights.

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Address Date Name (printed) Name (signature) PETITION ON QUALICUM BEACH AIRPORT NOISE

We, the undersigned residents of Qualicum Beach, request that the Town of Qualicum Beach change the Airport Noise Abatement restricted hours back to 10:00 pm through 7:00 am local time.

This will ban all airport activity and noise between the hours of 10:00 pm and 7:00 am, except for medivac flights and special, previously approved flights.

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We, the undersigned residents of Qualicum Beach, request that the Town of Qualicum Beach change the Airport Noise Abatement restricted hours back to 10:00 pm through 7:00 am local time.

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We, the undersigned residents of Qualicum Beach, request that the Town of Qualicum Beach change the

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This will ban all airport activity and noise between the hours of 10:00 pm and 7:00 am, except for medivac

flights and special, previously approved flights.

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PETITION ON QUALICUM BEACH AIRPORT NOISE

We, the undersigned residents of Qualicum Beach, request that the Town of Qualicum Beach change the Airport Noise Abatement restricted hours back to 10:00 pm through 7:00 am local time.

This will ban all airport activity and noise between the hours of 10:00 pm and 7:00 am, except for medivac flights and special, previously approved flights.

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DFn PETITION ON QUALICUM BEACH AIRPORT NOISE

We, the undersigned residents of Qualicum Beach, request that the Town of Qualicum Beach change the Airport Noise Abatement restricted hours back to 10:00 pm through 7:00 am local time.

This will ban all airport activity and noise between the hours of 10:00 pm and 7:00 am, except for medivac flights and special, previously approved flights.

Address Date Name (printed) Name (signature)

/ -- (../exi /s i / 1 t-- , , 7 Lf — i ' r edtkEd i ' II 0 (119 79/ //j/ /i3 /1I PIPIV ,- 'JO ' g // ".(/' Ali1/61IM R&X r i if ell g pa:,

E QUALEF\;11OFBEACH

COUNCIL CORRESPONDENCE LOG embe i q Received for July 7.15 S. Blacklin Regarding aggressive dogs at the Qualicum Beach Farmers' Market information Received for July 7.15 H. & R. Chamulak Regarding concern for grass fire damage near the Hoy Lake Rd detention pond information th Received for July 7.15 J. Chaoliang, Governor Inviting the Mayor to attend the lo China-Northeast of Jilin Province of Asia Expo in Changchun city, Jilin Province information China Referred to July 7.15 M. Sadik, Artisan Food Regarding the Qualicum Beach Farmers' Market and Vendor the Qualicum Beach Downtown Business Association Council meeting Referred to July 7.15 L. Kallai, Chairman, Response to M. Sadik regarding the Qualicum Beach Qualicum Beach Farmers' Market and Qualicum Beach Downtown Council meeting Downtown Business Business Association Association Referred to July 9.15 C. Brownlee Regarding watering restrictions in Qualicum Beach staff to respond Received for July 9.15 E. Clark, President, Forwarding a thank you for the Mayor from Jack CEO, Qualicum Beach Dekens and family in regards to the Qualicum Beach information Chamber of Commerce Airport Referred to July 9.15 R. Turner Regarding watering restrictions in Qualicum Beach staff to respond Referred to July 9.15 B. Dvorchik Regarding watering restrictions in Qualicum Beach staff to respond Referred to July 9.15 R. & P. Rickett & Tyee Regarding traffic noise between Hemsworth Avenue Cres residents junction and the French Creek bridge along Hwy 19A staff to respond Received for July 9.15 A.Westnedge Regarding a letter about the Qualicum Beach Airport management information Received for July 9.15 B. Fleming-Smith Regarding the Aldermuir Compromise Site Plan & Setback Clarification and July 9th Committee of the information Whole meeting Referred to July 9.15 K. Davies, President, Requesting the Town's input as to design, location Qualicum Beach Lawn and cost for new signage staff to respond Bowling Club Received for July 9.15 D.Frederickson, Thanking the Town for community support Program Chair, Ladies information Auxiliary to Branch 49 Mt. Arrowsmith, Royal Canadian Legion July 10.15 P. Bates Regarding the water restrictions in Qualicum Beach Referred to staff tmkrGE Council Correspondence Log September 24, 2015 Page 2 of 5

July 10.15 M. Campbell Regarding the water supply in Qualicum Beach Referred to staff to respond July 13.15 L. Allix Thanking the Town and organizers for Beach Day Received for information July 13.15 F. McKnight Thanking the Town for the flowers Received for information July 13.15 M. Porter Thanking the Town for removing the dry grass from Received for the rear lane information July 13.15 E. & F. McLenahan Supporting The Clarion development Received for information July 13.15 K. Monahan Regarding amendments to support 'Residential on Received for the ground floor in a commercial zone' information July 13.15 G. Mebs Regarding closure of the community forest due to dry Received for conditions information July 13.15 S. Gardner Requesting the closure of the Heritage Forest due to Received for dry conditions information July 13.15 M. Sadik Regarding the Qualicum Beach Farmers' Market Received for letter about vendors information July 13.15 D. & B. Allen Thanking staff for checking water pressure Received for information July 14.15 Cpl. J. Foreman, Thanking the Oceanside volunteers for successful Received for Oceanside RCMP summer events information July 15.15 R. & J. Haynes, Sales Confirming the Mayor's attendance at the Jazz, Tea & Received for 19th Partners, Little Cheesecake Event at Morningstar Farm on July 19 information Qualicum Cheeseworks Ltd. July 16.15 R. Diack, 1st Vice Thanking the Town for the Canada Day ceremonies Received for President, Qualicum information Beach Legion Branch 76 July 16.15 M. Jessen, Hogweed Regarding the Giant Hogweed growth on the French Received for Team Leader, Friends Creek Watercourse 2015 information of French Creek Conservation Society Jul 16.15 T.Smith Regarding the cohousing project and the summer Received for markets information July 16.15 Dr. B. Williams MD, Regarding change to the Urgent Care hours of Received for CCFP, Medical Lead, operation informatiOn Oceanside Health Services, Island Health July 20.15 M. Hooper Thanking the Town for assistance with Airport Received for Appreciation Day information July 20.15 D. Wood, Qualicum Providing a link to the Parksville Qualicum Beach Received for Beach Downtown News article "Wednesday Market Approved" information Business Association http://rbwebnews.com/wednesday-market-approved/ July 20.15 P. Rickett Regarding noise levels on Tyee Crescent Received for information

July 20.15 K.Mackay Regarding water use in Qualicum Beach Referred to staff to respond

July 22.15 L.Nater, Qualicum Regarding pet control at the Farmers' Market Received for Beach Residents' Assoc. inforwtipQ0at nc. tr.! Council Correspondence Log September14, 2015 Page 3 of

Received for July 22.15 G. Jamieson, VIBC Providing a copy of the Vancouver Island Biosphere Steering Committee Centre Pre-design Investigation information Received for Jul 23.15 K. & 0. Richardson Regarding the flight paths over Qualicum Beach information Received for Jul 24.15 B.Martin, Director of Inviting the Mayor to attend the Truck Loggers Communications, The Association Mayoral Forestry Dinner at UBCM information Trucker Loggers Assoc. Received for Jul 24.15 Island Corridor Regarding Island Corridor Foundation announcement Foundation "Province affirms $7 million of E&N Rail Corridor information Received for Jul 24.15 W. Idema, Director of Thanking fire departments for assistance during the Finance, Regional Coombs wildfire on July 9th information District of Nanaimo, on behalf of the RDN Board Members Received for July 24.15 S. Dhaliwal, President, Regarding the Gas Tax Agreement Community Works Union of British Fund Payment information Columbia Municipalities Referred to July 25.15 C. Richardson Regarding changes to the summer water restrictions staff to respond July 26.15 S. Meanwell Regarding changes to the summer water restrictions Referred to staff to respond July 29.15 G. & B. Watkin Regarding speed limit violations on First Avenue West Referred to staff to respond Received for July 29.15 G.Paget, Acting Congratulating the Town on measuring and reducing Assistant Deputy corporate greenhouse gas emissions for the 2014 information Minister, Ministry of reporting year Community Sport and Cultural Development and G. Maclsaac, Executive Director, Union of BC Municipalities July 30.15 P. Veniot, President, Providing a copy of a letter to Prime Minister Harper Received for Vancouver Island regarding Asbestos Awareness and Registries information Building Trades July 31.15 B. Blue, Parksville Regarding "Random Act of Kindness Day on Responded Qualicum Beach November i3th and request for proclamation noting policy Foundation July 31.15 D. Nicholls Providing suggestion for roundabout Received for information Aug 1.15 M. Nerbas Regarding dogs at the Farmers Market Received for information Aug 1.15 M. Lowen Regarding the labour dispute Received for information Aug 4.15 A. Close Regarding Beaufort Squadron fire inspection and oil Received for storage information Aug 5.15 M. Dodds Regarding a plum tree on Town property Referred to staff

PAGE

c-1 Council Correspondence Log September14, 2015 Page 4 of 5

Aug 5.15 N. Rivers, President, Requesting the use of a Town storage facility Referred to Arrowsmith Search & staff Rescue Aug 6.15 N. Waddell, Manager, Providing an update on the Qualicum Beach Museum Received for Qualicum Beach information Museum Aug 7.15 A. Sokyrka Regarding the 893 Beaufort Squadron Air Cadet Received for program information Aug 11- P. Jacobson & L. Nater Regarding tree removal on Town owned land Referred to 18.15 staff to respond Aug 12.15 A. Zink, Community Invitation to attend anniversary celebration and Responded Futures Central Island request for proclamation noting policy Aug 12.15 D. & B. Allen Regarding the lock out Received for information Aug 13.15 B & R Rempel Regarding the labour dispute Received for information Aug 13.15 M. Reeves Regarding the labour dispute Received for information Aug 14.15 D. Bryan Regarding the labour dispute Received for information Aug 17.15 N. Ballantyne, Regarding seismic testing on the site of the new Fire Received for President, Berwick Park Hall information Strata Council Aug 18.1_5 G. Olafsen Regarding the labour dispute Received for information Aug 18.15 D. Campbell Regarding the labour dispute Received for information Aug 18.15 S. Sims Regarding the labour dispute Received for information Aug 18.15 V. Walker Regarding the lock out Received for information Aug 18.15 N. Waddell, Manager, Thanking the Town for support of the annual Received for Qualicum Beach Children's Museum Day information Museum Aug 19.15 C. Lockwood Regarding the labour dispute Received for information Aug 20.15 R. & L Winter Regarding the labour dispute Received for information

Aug 20.15 M. Shore, Thanking Council for attending a celebration Received for Communications information Coordinator, Mount Arrowsmith UNESCO Biosphere Region Vancouver Island University Aug 22.15 D & K Bone Regarding the "Prepare to Survive" disaster Received for simulation on October 3rd and 4th information Aug 22.15 C. Doering Regarding the labour dispute Received for information Aug 22.15 A. Swiercz Regarding the labour dispute Received for infobiAtim p Council Correspondence Log September 14, 2015 Page 5 of 5

Aug 23.3.5 L. Gibson Regarding the labour dispute Received for information Aug 24.15 D. Bluestone Regarding the labour dispute Received for information

Aug 25.15 MLA S. Robinson Inviting Council to attend a meeting during UBCM Received for information

Aug 25.15 A. Wright Regarding the labour dispute Received for information

Aug 25.15 K. Kirkwood Regarding the labour dispute Received for information Aug 26.15 S. Ross, Executive Inviting Council to attend the "Fostering Welcome Received for Assistant, City of and Inclusive Communities" seminar on September information th Parksville 11 Aug 26.15 B. Lapp, Concord Lodge Thanking Council for attending a banquet to Received for No. 79 AF & AM celebrate our centennial information Aug 27.15 L. Eaton Regarding the labour dispute Received for information Aug 27.15 D. & J. Chittick Regarding the labour dispute Received for information Aug 27.15 D. Freeman Regarding the labour dispute Received for information Aug 27.15 A. King Regarding the labour dispute Received for information Aug 29.15 A. Walker Regarding the labour dispute Received for information Sept 1.15 M. Bennett Regarding the labour dispute Received for information

Note: Copies of the correspondence listed on the Council Correspondence Log are available to review in the binder at the Municipal Offices information counter, #201 - 66o Primrose Street, Qualicum Beach, BC. The Correspondence Log contains letters not already on a regular agenda, and does not contain form letters/solicitations and letters that are not routinely releasable.

PAGE Fiona McDonald

From: Heather Svensen Sent: July-20-15 2:26 PM, Q. :Doo -+-e.v-- To: Fiona McDonald Subject: FW: Idea for the Thursday Night Vendors Attachments: Letter to town (wednesday market).mhtdocx /- it 06ivy- 1 1)5 i Please process as mail. PLO' S Thanks.

Heather Svensen I Corporate Administrator 0 14” 9fri afete,e Town of Qualicum Beach www.gyalicumbeach.com direct 250.738.2207 office 250.752-6921 cell: 250.927.5010 e-mail hsvensenPpualicumbeach.com Fax: 250.752.1243

This message and any attachments are intended only for the use of the intended recipient(s), are confidential and may be privileged. If you are not the intended recipient, you are hereby notified that any review, retransmission, conversion to hard copy, copying, circulation or other use of this message and any attachments is strictly prohibited. If you received this message in error, please notify me by return email and delete this message, any attachments and any copy of the message and attachments from your system. Please note that correspondence with any government body, including Town of Qualicum Beach Council and Staff, can be subject to disclosure under the Freedom of Information and Protection of Privacy Act.

From: Lorne & Cindy [mailto:[email protected]] Sent: July-20-15 2:15 PM , , t... v / ,, To: Teunis Westbrdek; BarrOvis; Anne Skipsey; Bill Luchtmeijer; Neil Homer; Heather Svensen Subject: Idea for the Thursday Night Vendors sorry about the last attachment not working, hopefully this sorts it out. Thanks again. Lorne Maccallum

1 PAGE (4) July 20, 2015

Town of Qualicum Beach #201- 660 Primrose Street Qualicum Beach, BC V9K 157

Dear Mayor and Council:

On Behalf of the Qualicum Beach Farmers Market we would like to thank you for your motion to allow the QBFM to hold a Wednesday evening Farmers Market. We truly believe this will benefit the Town of Qualicum Beach and the community.

The unfortunate cancellation of the Thursday night market now has created another situation that we might be able to address. We are quite concerned for the vendors of the Thursday night market, as we are aware that many vendors make their living by attending markets. In light of this cancellation, which I understand was a surprise to the vendors, we would like to ask the council to allow the QBFM Wednesday evening market to have artisans, this allowing the vendors who have lost an opportunity to sell in Qualicum Beach the ability to attend the Wednesday night market. The Market manager has already received calls from four vendors who are searching for another location during the week in Qualicum Beach, hopefully this is a way for us to try and address that situation.

Thanks for your consideration Sincerely

Lorne Maccallum Nourish Farm President, QBFM

PAGE AVICC Members

Chair Joe Stanhope, Past President

August 24, 2015

Update on Natural Gas Operating Agreement

Your Executive is pleased to advise that all agreements with eligible municipalities within AVICC have now been approved by the 8CUC, and that the 3% fee on gas supplied with your municipality will begin to be collected as of September oi, 2015. Revised revenue projections for monies collected in 2015 and to be paid in 2016 are attached.

This marks the successful conclusion of a process initiated over four years ago with the aim of correcting an historic inequity within AVICC that occurred, without consultation, in 1987. This successful conclusion results from the perseverance arid dedication of many parties over the years. In particular, I should like to single out the role played by the City of Nanaimo in leading the charge, and never forgetting what was lost; or ever giving up seeking redress over the decades.

More recently, it has been the cohesiveness and resolve of the entire AVICC membership working towards a shared strategic goal that has resulted in this positive outcome. It shows what can be done with a shared common vision, a well thought out implementation plan and a sustained and focused effort.

•As the lead political appointee on this file, it is my pleasure to have served you and I am proud of what we have collectively accomplished here.

Thank you

Joe Stanhope

PAGE 204 (Courtenay) 1,520,577 45,617 7,982 207 (Duncan) 266,074 213 (Colwood) 633,276 18,998 223 (Port Alberni) 825,517 24,766 234 (Victoria) 6,385,323 191,560 250 (Nanaimo) 4,923,789 147,714 302 (Central Saanich) 764,966 22,949 71.(1 315 (North Cowichan) 1,458,880 43,766 35,240 327 (Langford) 1,174,663 330 (Powell River) 772,338 23,170 13,995 332 (North Saanich) 466,516 336 (Campbell River) 1,816,364 54,491 2,600 344 (Metchosin) 86,669 346 (Sechelt Band) 54,366 1,631 5,484 349 (Sooke) 182,798 3,070 350 (Lantzville) 102,343 ,

29,048 412 (Comox) 968,273 I 16,236 445 (Ladysmith) 541,208 17,594 476 (Sidney) 586,471 5,556 516 (Cumberland) 185,204 1 9,830 524 (Gibsons) 327,680 29,265 559 (Parksville) 975,506 565 (Qualicum Beach) 574,686 (17,241 ____ 21,347 570 (Sechelt) 711,578 $ 33,195,177 $ 995,855

yal, Highlands and .Saanich estimated from June 1. MEMORANDUM OF UNDERSTANDING

MADE EFFECTIVE as of this day of 2015.

BETWEEN:

VANCOUVER ISLAND UNIVERSITY ("VIU")

AND: TOWN OF QUALICUM BEACH ("TQB")

BACKGROUND

Whereas the United Nations Educational Scientific and Cultural Organization (UNESCO) has recognized and designated the Mount Arrowsmith Biosphere Region to ensure environmental, economic and social (including cultural and spiritual) sustainability through: 1. the development and coordination of a worldwide network of places acting as demonstration areas and learning sites with the aim of maintaining and developing ecological and cultural diversity, and securing ecosystem services for human well-being; 2. the development and integration of knowledge, including science, to advance our understanding of interactions between people and the rest of nature, and; 3. building global capacity for the management of complex socio-ecological systems, particularly through encouraging greater dialogue at the science-policy interface; environmental education; and multi-media outreach to the wider community.

And whereas VIU and TQB share similar interests, concerns, expertise, and goals in the nature of:

• Supporting the mandate and goals of the UNESCO Mount Arrowsmith Biosphere Region (MABR) designation, and; • Enhancing the regional benefits that derive from such a designation.

The purpose of this Memorandum of Understanding ("MOU") is to establish a foundation for regional cooperation between VIU and TQB in areas of mutual benefit and interest that pertain to the MABR.

PAGE C 2 Memorandum of Understanding

GOALS

• Promote the Mandate and Goals of the UNESCO designation in general and the MABR in particular; • Explore and promote ways and means of enhancing the role of the MABR within the region; • Promote the cultural, economic, environmental and social health of the region as they pertain to the MABR; • Identify community engagement opportunities and associated research that relate to the mandate of the MABR; • Ensure that the TQB's Plans, Policies and Bylaws frame future discussions of the parties as they relate to the MABR; • Identify potential sources of funding to undertake MABR-related initiatives, including but not limited to communications, community engagement, events, UNESCO liaison, research and travel; • Expand the mutual interests of the Parties to include other MABR partners, including but not limited to First Nations, Regional District, resource users, landowners and other key stakeholders who have an interest in the MABR, and; h of each year. • Prepare a Review of Accomplishments and Revised Action Steps by November 30

FINANCIAL CONSIDERATIONS

Each Party will pay all of its own costs and expenses concerning all activities and matters under this MOU. This MOU does not impose any financial liability or responsibility on either Party with respect to the costs or expenses of the other.

CONFIDENTIAL AND PROPRIETARY INFORMATION

Each Party is responsible for disclosing when information is confidential or proprietary to the other party. Both Parties are responsible for taking reasonable measures to protect the other Party's confidential and proprietary information.

PUBLICITY All publications and publicity, regardless of media, with respect to this MOU requires the expressed written consent of both Parties prior to being issued.

RELATIONSHIP The Parties are entering into this MOU as independent entities. Nothing in this MOU constitutes any Party to be an agent or partner of the other party in any respect and neither Party will have any authority whatsoever with respect to the property or business of the other Party.

This MOU does not preclude either Party from seeking or negotiating other similar arrangements with other entities. PAG E 3 Memorandum of Understanding

LICENSING

No license or conveyance of any rights to either Party under any business contracts, copyrights, or other form of intellectual property is granted or implied by the exchange of any information between the

Parties.

TERM, TERMINATION and AMENDMENT

This MOU is effective from the date written above and will continue until either party provides 30 days written notice to the other.

This MOU will be reviewed, amended or terminated as needed. Any amendment of this MOU must be in writing and signed by both parties.

LEGAL EFFECT

This MOU specifies general areas of potential exchange and cooperation and merely sets out the general basis upon which we intend to proceed. Except for the sections titled Financial Considerations, Confidential and Proprietary Information, and Publicity, this MOU is a non-binding agreement between the Parties and does not commit the Parties to enter into any binding or legal arrangements. The sections entitled Financial Considerations, Confidential and Proprietary Information, and Publicity will each be binding upon us and will be governed as to their interpretation and effect by the law of the Province of British Columbia, Canada.

The Parties will cooperate fully with each other and, should Projects or Initiatives of mutual interest be identified, the Parties will prepare or have prepared a formal Agreement embodying the covenants, terms and conditions that they have negotiated regarding these Projects or Initiatives, forming separate Agreements outside this MOU.

ADMINISTRATION AND NOTICES

We have each assigned an authorized individual to be responsible for the implementation, monitoring and evaluation of this MOU as follows:

Administration and Legal for VIU:

DAVID WITTY, Provost 900 Fifth Street Nanaimo BC V9R 5S5 250-740-6104 I [email protected] Memorandum of Understanding 4

Administration and Legal for TQB:

Heather Svensen, Corporate Administrator #201 - 660 Primrose Street - PO Box 130 Qualicum Beach, BC, V9K 157 Tel: 250-752-6921 I Fax: 250-752-1243 [email protected]

Any notices required to be given by either Party under this MOU will be sent by registered mail, fax, email, or by personal delivery to the Party to the representative identified above. Each Party may change the representative it has identified above by notifying the other Party in writing.

IN WITNESS WHEREOF we have executed this MOU by our duly authorized officers on the effective date above.

SIGNED at British Columbia, Canada on the day of , 2015.

DAVID R. WITTY, Provost Vancouver Island University 900 Fifth Street Nanaimo BC V9R 5S5

SIGNED at British Columbia, Canada on the day of 2015.

TEUNIS WESTBROEK, Mayor Town of Qualicum Beach #201 - 660 Primrose Street - PO Box 130 Qualicum Beach, BC, V9K 1S7

Town of Qualicum Beach MEMORANDUM

September 14, 2015 regular Council meeting TO: Daniel Sailland, CAO FOR: FROM: Heather Svensen, Corporate Administrator SUBJECT: 2016 Regular Council Meeting Schedule RECOMMENDATION: THAT Council establishes the following schedule for the 2016 regular Council meetings to be held on Mondays at 7:00 pm in the Council Chamber, Town Hall, 660 Primrose Street, on:

January 11, 2016 July 11, 2016 February 1, 2016 August 15, 2016 February 22, 2016 September 12, 2016 March 14, 2016 October 3, 2016 April 4, 2016 October 24, 2016 April 25, 2016 November 14, 2016 May 16, 2016 December 5, 2016 June 13, 2016

Committee of the Whole meetings - 10:00 am (if required) - following dates: Wednesday, January 27, 2016 Thursday, June 9, 2016 Wednesday, February 17, 2016 Wednesday, July 6, 2016 Thursday, March 10, 2016 Thursday, August 11, 2016 Wednesday, March 30, 2016 Wednesday, September 7, 2016 Wednesday, April 20, 2016 Wednesday, October 19, 2016 Thursday, May 12, 2016 Wednesday, November 30, 2016

PURPOSE: To establish the 2016 schedule of regular Council meetings and Committee of the Whole meetings (if required).

BACKGROUND: The Community Charter (CC) requires that Council meet regularly in accordance with its Procedure Bylaw. Through its Procedure Bylaw, Council must establish meeting procedures, and provide notice of meetings. According to the CC, the public must also be provided with a schedule of the regular Council meeting and be notified of the availability of the schedule. The Town of Qualicum Beach Council Procedure Bylaw No. 674, 2013, states that Council shall establish annually, by resolution, a schedule of regular Council meetings that shall begin at Town of Qualicum Beach September 14, 2015 Regular Council Meeting —2016 Regular Council Meeting Schedule Page 2 of 3 7:00 pm and be held within Town Hall except when Council resolves to hold meetings elsewhere. The Bylaw also states that Council will prepare annually, on or before January 1, a schedule of regular Council meetings and will give notice annually, on or before December 1st of the availability of the schedule.

The Community Charter establishes that a special Council meeting is a Council meeting other than a regular meeting or an adjourned meeting. Council's practice has been to hold a special Council meeting on the Wednesday morning before the regular Council meeting if there are any items that require closing the meeting to the public, (e.g. land matters, legal matters, labour, etc.) as listed in the CC, and at other times, when required. However, as a special meeting, these dates are not included in the schedule of regular meetings but notice of a special meeting is given in advance or all members of Council must be in attendance to waive notice. The schedule of regular Council meetings currently available to the public shows the meetings for 2015, as approved by Council resolution April 13, 2015 as amended.

PROJECT INFORMATION: Staff have prepared the draft schedule of regular Council meetings for 2016, as listed in the recommendation and on the attached posting schedule, after considering the 2016 schedule for statutory holidays, conference schedules (UBCM and AVICC), and past practice. The draft schedule includes a total of 15 regular meetings in 2016. Additional meetings can be called as special meetings, if required.

In addition, staff has established 12 Committee of the Whole Meetings (if required) throughout 2016. Staff recommend establishing the schedule. Once established, the schedule will be emailed to the Council agenda distribution list, will be available on the Town's website and will be posted on Town bulletin boards. Availability of the schedule will be published in the newspaper. In accordance with the Procedure Bylaw, after Council establishes the schedule: Council can, by resolution, vary the date or time of a meeting or cancel a meeting, provided that two meetings in a row are not cancelled; the Mayor can postpone a meeting to a different date, time or place, provided that the Corporate Administrator is given at least 2 days' written notice. The Corporate Administrator must post a notice, as soon as possible, when any revisions to the schedule are approved.

ALTERNATIVES: 1. Amend the draft schedule of regular Council meetings by adding, deleting or amending meeting dates or meeting locations, and establish the amended draft schedule.

PAGE Town of Qualicum Beach September 14, 2015 Regular Council Meeting —2016 Regular Council Meeting Schedule Page 3 of 3 2. Instruct staff to bring forward for Council consideration, a bylaw to amend the Council Procedure Bylaw to amend the inaugural meeting date or other meeting schedule procedures in the bylaw. 3. Other direction of Council.

Heather Svensen Daniel Sailland,, Corporate Administrator Chief Administrative Officer Concurrence

Attach: Draft 2016 Regular Council Meeting Schedule File: 0570.01

PAGE / Town of Qualicum Beach 2016 COUNCIL MEETING SCHEDULE (Schedule and Location Subject to Change with Notice)

Regular meetings and Committee of the Whole meetings of the Town of Qualicum Beach Council are held in the Council Chamber, Town Hall (unless otherwise indicated) located at 660 Primrose Street, Qualicum Beach. Regular meetings - 7:00 pm - Mondays: January 11, 2016 July 11, 2016 February 1, 2016 August 15, 2016 February 22, 2016 September 12, 2016 March 14, 2016 October 3, 2016 April 4, 2016 October 24, 2016 April 25, 2016 November 14, 2016 May 16, 2016 December 5, 2016 June 13, 2016

Other Meetings and Open House Public Open House (Hosted by the Mayor and 2na Wednesday of each month 10:00 AM Committee Room the Councillor designated as Acting Mayor) 2nd Wednesday of January, May & 2:00 PM Committee Room Select Committee on Public Safety September Select Committee on Parks, Recreation & 3rd Wednesday of each month, as 3:00 PM Committee Room Culture Terms of Reference required Select Committee on Environment & 1st Wednesday of each month, as 3:00 PM Committee Room Sustainability required Special Council Meeting, if topic requires Wednesday before the regular 9:00 AM Committee Room closing the meeting to the public Monday Council meeting Special Council Meeting (and at other times), if 4th Wednesday each month 9:30 AM Council Chamber required Advisory Planning Commission, if application 1st & 3rd Wednesdays each month 2:00 PM Council Chamber 1st Thursday of Feb, May, Sept & 9:00 AM Committee Room Heritage Forest Commission Nov Council Chamber Board of Variance, if application 1st Thursday each month 3:00 PM

The agenda for each meeting is posted at www.qualicumbeach.com and on the Town of Qualicum Beach Public Notice Boards at Town Hall. For further information or questions regarding Council or committee meetings, contact Heather Svensen, Corporate Administrator: [email protected] or 250.738.2207. N:\ 0100-0699 ADMINISTRATION \ 0360 COMMITTEES AND COMMISSIONS \ Council \ 2015 \ 09 14 regular open agenda \ 2016 Council Committee Meeting Dates.docx PAGr Town of Qualicum Beach MEMORANDUM

TO: Daniel Sailland FOR: Sept. 1.4, 2015 Regular Council Meeting

FROM: Heather Svensen, Corporate Administrator

SUBJECT: 2015 FALL SUBSIDIZED RENTAL APPLICATIONS FOR THE CIVIC CENTRE

RECOMMENDATION: THAT Council approves the St. Stephen's United Church for a one-time subsidy for the use of the Civic Centre on December 12, 2016, for a Community Carol Sing by charging a reduced rate of $379.00, plus applicable taxes, as opposed to the regular rate of $716.00, plus applicable taxes, resulting in a $337.00 subsidy.

THAT Council approves the Qualicum Beach Chamber of Commerce for a one- time subsidy for the use of the Civic Centre on February 17, 2016, for their annual Community Awards ceremony by charging a reduced rate of $368.00, plus applicable taxes, as opposed to the regular rate of $576.00, plus applicable taxes, resulting in a $208.00 subsidy.

THAT Council approves the Rotary Sunrise Club of Qualicum Beach for a one- time subsidy for the use of the Civic Centre on March 19, 2016, for their annual dinner and dance by charging a reduced rate of $958.00, plus applicable taxes, as opposed to the regular rate of $1114.17 plus applicable taxes, resulting in a $156.00 subsidy.

THAT Council approves the Qualicum Beach Chamber of Commerce for a one- time subsidy for the use of the Civic Centre on May 18, 2016, for their annual joint meeting by charging a reduced rate of $312.00, plus applicable taxes, as opposed to the regular rate of $587.00, plus applicable taxes, resulting in a $275.00 subsidy.

BACKGROUND The Town policy states that applications will be considered for a specific event that benefits the residents of the Town of Qualicum Beach. Applicants must be locally- based and that their efforts are community-based in nature. If the primary purpose of

PAG "73 Subsidized Rental Applications Page 2 of 2 the event is to raise funds to distribute to the community, the non-profit rate will apply unless this is the first year of the event.

SUMMARY Five applications for subsidy were submitted for use of the Civic Centre. Applications are evaluated based on the current Town policy and budget implications. Staff encourages use of the Civic Centre and Community Hall and makes every effort to accommodate organizations in their events. The above recommendations result in a total of $1,412.00 in subsidies for use of the Civic Centre bringing a diverse range of events and opportunities for our community.

ALTERNATIVES 1. That Council accepts only some of the above recommendations.

Heather Svensen Corporate Administrator Concurrence Report Writer

Attach.

FAG Town of Qualicum Beach FIRE DEPARTMENT

MEMORANDUM

TO: John K. Marsh, Financial Administrator/Deputy CAO FOR: Regular Council, September 14, 2015 FROM: Darryl Kohse, Fire Chief

SUBJECT: Monthly Fire Department Report

PURPOSE To provide Council with the August Fire Rescue Department report.

BACKGROUND The Qualicum Beach Fire Department services the Town of Qualicum Beach and Regional District areas of approximately 34.5 square kilometres with an estimated population of 10,500 in the fire protection area. Fire Rescue services range from structure fires, interface fires, automobile accidents and specialized service.

SUMMARY Between August 1 and August 31, 2015 the department has had a total of 23 calls of service. The following is a breakdown of the incidents. 6 Motor Vehicle Accidents 9 Duty Officers 3 Medical Aids 1 Hydro Related Incident 3 Alarm Activations 1 Brush Fire Incident Staff Hours: 14 hours, 25 minutes Average Response Time: 7.79 minutes TOTAL CALLS OF SERVICE: Calls of Service 2015. There has been a total of 175 responses since December 1, 2014. The following is a breakdown of total incidents in 2015 to date. December 2014 - 11 incidents May 2015 - 24 incidents January 2015 - 13 incidents (11 incidents reported) June 2015 - 24 incidents February 2015 - 18 incidents (16 incidents reported) July 2015 - 30 incidents March 2015 - 17 incidents April 2015- 15 incidents

Incidents recorded for monthly reports may vary due to report submission deadlines.

TRAINING During the month of August, the departiiient completed 6 two hour training sessions. The following is a breakdown of training. 6 Regular Sessions 1 Special Training Session

PAGE 31_

Town of Qualicum Beach Fire Department September 142015 Regular Council Meeting Monthly Fire Department Report, August 2015

APPARATUS/ EQUIPMENT All apparatus and equipment are in good repair and vehicle servicing is up to date.

FIRE STATION The department has completed the move into the new station on the evening of September 10, 2015 making 9/11 our first full day of operation from the new Fire Station.

1 Kohse John K. Marsh, CMA Dar, Fire Chief Concurrence

File : 0640-20-FIRE N: \ 0100-0699 Admin\ 0360 C&C\ Council\ 2015 \ 09 \ 14\ Regular\ Fire Report for August 2015

PAGE Town of Qualicum Beach MEMORANDUM

To: Daniel Sailland, CAO For: Regular Council September 14, 2015

From: John Marsh, CMA Financial Administrator/Deputy CAO

RE: Finance Monthly Report

RECOMMENDATION For Council to receive for information.

REPORT ANALYSIS There are two reports attached. The first is an Unaudited Preliminary Consolidated Statement of Financial Position (Balance Sheet). This essentially lists the Town's assets and liabilities as at July 31, 2015. Please note that there have been no accrual adjustments made for the 2015 balances. For example, the utility bills will be sent out in October for the period May 1 to September 30, 2015. Three months of this bill, May 1 to July 31, 2014, relates to this July 31, 2015 Statement of Financial Position. These types of accrual adjustments are only done at year end.

The second attached report is the Financial Plan report listing revenues and expenditures to July 31, 2015 with a comparison to July 31, 2014.

John K. Marsh, CMA Financial Administrator/Deputy CAO

Attachment file: 0640-20-STAFF

PAGE TOWN OF QUALICUM BEACH UNAUDITED PRELIMINARY CONSOLIDATED STATEMENT OF FINANCIAL POSITION AS AT JULY 31, 2015

Jul 31/15 Dec 31/14 FINANCIAL ASSETS Cash and investments 6,879,915 6,434,697 Deposit 0 0 Accounts receivable 1,627,356 1,267,776 8,507,271 7,702,473 CURRENT LIABILITIES Accounts payable 738,547 1,592,540 Accrued employee benefits 817,536 733,667 Deferred revenue 231,581 996,743 Performance bonds and deposits 223,209 216,703 2,010,873 3,539,653

DEFERRED REVENUE-CAPITAL 1,707,223 1,534,812 LONG TERM DEBT 0 0 CAPITAL LEASE OBLIGATION 0 0 3,718,096 5,074,465

NET FINANCIAL ASSETS 4,789,175 2,628,008

NON FINANCIAL ASSETS Land 34,229,924 33,774,823 Buildings and Structures 25,908,520 22,503,028 Equipment (vehicles) 5,360,484 5,360,484 Infrastructure 107,032,152 106,927,511 Total Tangible Capital Asset Historical Costs 172,531,080 168,565,846 Less amortization -59,204,518 -57,419,518 Total Net Tangible Capital Assets 113,326,562 111,146,328 Inventories 81,306 81,306 Prepaid Expenses 4,540 44,712 113,412,408 111,272,346

ACCUMULATED SURPLUS 118,201,583 113,900,354

Note: Accumulated Surplus Comprised of Tangible Capital Assets Net of Debt 113,326,562 111,146,328 Surpluses and Reserves 2,754,026 2,754,026 Net Cash for balance of the year expenditures 2,120,995 0 118,201,583 113,900,354 PAGE g TOWN OF QUALICUM BEACH FINANCIAL PLAN REPORT - JULY 2015

YTD to Jul 31/15 YTD to Jul 31/14 Budget 15 (compared to budget) Budget 14 (compared to budget)

REVENUES:

PROPERTY VALUE TAXES

Municipal Property Taxation

Municipal Taxation 7,432,272 7,432,124 100.0% 7,108,820 7,106,930 100.0%

Total Municipal Property Taxation 7,432,272 7,432,124 100.0% 7,108,820 7,106,930 100.0%

Other Gov't Taxes (this section nets to nil)

V.I. Regional Library 426,037 436,455 102.4% 400,775 415,639 103.7% Sewer Tax Rate Levy 1,463,217 1,487,379 101.7% 1,415,525 1,429,716 101.0% Other- Regional District 1,976,738 2,032,224 102.8% 1,942,375 1,930,258 99.4% School District #69 4,666,790 4,602,701 98.6% 4,707,825 4,552,883 96.7% Regional Hospital District 460,619 461,954 100.3% 461,250 449,375 97.4% B C Assessment Authority 130,944 126,860 96.9% 132,225 127,749 96.6% Municipal Finance Authority 410 413 100.8% 410 400 97.5%

Sub Total Other Gov't Taxes Collected 9,124,755 9,147,985 100.3% 9,060,385 8,906,019 98.3% Less Taxes Paid To Other Gov'ts -9,124,755 -8,745,456 95.8% -9,060,385 -8,531,702 94.2% Less Accounts Payable Other Gov'ts 0 -402,529 0 -374,317

Total Net Other Gov't Taxes

Grants In Lieu Of Taxes & 1% Utility Tax

Grants in Lieu of Property Taxes 210,477 146,685 69.7% 197,913 146,784 74.2% Grants For 1% Utility Taxes 147,031 140,491 95.6% 143,665 142,288 99.0%

Total Grants In Lieu Of Taxes 357,508 287,176 80.3% 341,578 289,073 84.6%

PARCEL TAXES - WATER & SEWER

Parcel Tax-Water 784,800 788,850 100.5% 783,800 784,850 100.1% Parcel Tax-Sewer 161,200 161,630 100.3% 161,000 160,825 99.9%

TOTAL PARCEL TAXES 946,000 950,480 100.5% 944,800 945,675 100.1%

TOTAL PROPERTY VALUE TAXES 8,735,780 8,669,779 99.2% 8,395,198 8,341,678 99.4%

FEES AND CHARGES

Public Works Services 17,500 27,227 155.6% 27,500 13,894 50.5% Cemetery Services 39,455 24,385 61.8% 38,567 15,050 39.0% Waste Removal Fees 631,531 220,058 34.8% 647,601 211,889 32.7% Water Connections 7,000 25,088 358.4% 12,000 14,365 119.7% Water Rates 1,053,411 224,936 21.4% 969,479 207,335 21.4% Sewer Connections 7,000 15,750 225.0% 12,000 14,250 118.8% Sewer Rates 529,006 176,782 33.4% 496,624 161,137 32.4%

TOTAL FEES AND CHARGES 2,284,903 714,225 31.3% 2,203,771 637,920 28.9% PAGE TOWN OF QUALICUM BEACH FINANCIAL PLAN REPORT - JULY 2015

YTD to Jul 31/15 YTD to Jul 31/14 Budget 15 (compared to budget) Budget 14 (compared to budget)

OWN SOURCES

Licences and Permits 198,125 244,564 123.4% 204,763 169,265 82.7% Leases and Rentals 369,610 237,581 64.3% 378,610 314,610 83.1% Interest on Investments 45,000 24,502 54.4% 45,000 32,176 71.5% Interest and Penalty on Taxes 59,853 46,403 77.5% 58,393 46,885 80.3% Airport Services 149,677 100,833 67.4% 132,022 114,318 86.6% Community Hall 30,182 18,916 62.7% 29,471 17,830 60.5% Civic Centre 122,889 69,173 56.3% 129,282 62,825 48.6% Contributions and Sales 40,000 60,200 150.5% 60,000 45,675 76.1% Miscellaneous Revenues 83,810 45,458 54.2% 81,140 35,683 44.0%

TOTAL OWN SOURCES 1,099,146 847,631 77.1% 1,118,681 839,267 76.0%

GOVERNMENT GRANTS

Revenue Sharing 305,000 489,844 160.6% 305,000 303,324 99.5% Other Government Grants 13,000 15,000 115.4% 163,000 0 0.0% RDN Fire and Other Services 231,494 0 0.0% 218,220 0 0.0% Water and Sewer Grants 278,000 0 0.0% 278,593 0 0.0%

TOTAL GOVERNMENT GRANTS 827,494 504,844 61.0% 964,813 303,324 31.4%

GRAND TOTAL REVENUES 12,947,323 10,736,479 82.9% 12,682,463 10,122,188 79.8%

EXPENDITURES:

DEBT CHARGES

Debt Interest 106,000 11,750 11.1% 83,264 35,724 42.9% Debt Principal 0 0 0.0% 116,000 49,769 42.9%

TOTAL DEBT CHARGES 106,000 11,750 11.1% 199,264 85,493 42.9%

CAPITAL EXPENDITURES

General Capital 1,054,974 584,296 55.4% 4,414,199 404,539 9.2% Fire Hall Capital 4,346,000 3,405,492 78.4% 2,154,000 431,187 20.0% Water Capital 350,000 10,344 3.0% 350,000 21,725 6.2% Sewer Capital 35,300 0 0.0% 50,000 4,890 9.8%

TOTAL CAPITAL EXPENDITURES 5,786,274 4,000,133 69.1% 6,968,199 862,340 12.4%

OTHER MUNICIPAL PURPOSES

General Government

Legislative Services 125,000 75,943 60.8% 125,000 71,653 57.3% Grants in Aid & Tax Exemptions 197,913 115,500 58.4% 196,501 114,625 58.3% Office Maintenance 231,993 142,850 61.6% 201,176 151,060 75.1% Administrative Services 1,164,242 717,284 61.6% 1,242,274 731,256 58.9% Other Services 113,894 56,620 49.7% 112,287 95,561 85.1% Total General Government 1,833,042 1,108,198 60.5% 1,877,238 1,164,155 ONG E 0 TOWN OF QUALICUM BEACH FINANCIAL PLAN REPORT - JULY 2015

YTD to Jul 31/15 YTD to Jul 31/14 Budget 15 (compared to budget) Budget 14 (compared to budget)

Protective Services 56.2% RCMP Police Protection 1,235,894 719,761 58.2% 1,146,566 643,820 Other Protective Services 388,241 212,596 54.8% 351,997 216,933 61.6% Fire Department Services 609,527 333,900 54.8% 561,869 340,138 60.5%

Total Protective Services 2,233,662 1,266,257 56.7% 2,060,432 1,200,891 58.3%

Transportation Services

P/W Administration & Yard 604,439 341,165 56.4% 575,656 313,383 54.4% Roads and Drainage 880,912 386,079 43.8% 911,083 379,223 41.6% Airport Services 143,796 68,963 48.0% 169,693 66,182 39.0% 62.8% Street Lighting 180,000 99,144 55.1% 150,971 94,757 49.0% Equipment Operating 584,061 275,832 47.2% 583,134 285,996

Total Transportation Services 2,393,208 1,171,184 48.9% 2,390,537 1,139,541 47.7%

Environmental And Public Health 55.3% Garbage Removal 150,000 81,469 54.3% 125,363 69,297 Other Environmental Programs 488,608 222,792 45.6% 525,349 249,804 47.6% 64.3% Water Maintenance 989,384 581,494 58.8% 870,726 559,884 Sewer Maintenance 230,415 101,372 44.0% 195,424 127,593 65.3% Public Health (Cemetery) 48,146 19,440 40.4% 46,972 24,055 51.2%

Total Environmental And Public Health 1,906,553 1,006,566 52.8% 1,763,834 1,030,632 58.4%

Community Development

Planning and Zoning 213,173 117,301 55.0% 355,534 227,192 63.9% Community Development - Chamber & DTI- 88,000 32,129 36.5% 85,000 51,714 60.8% Community Development - Museum 37,161 52,161 140.4% 35,544 35,899 101.0% Community Development - Town Functions 436,645 109,698 25.1% 420,374 179,879 42.8%

Total Community Development 774,979 311,289 40.2% 896,452 494,684 55.2%

Parks And Recreation 39.0% Recreation Services 16,714 13,399 80.2% 14,428 5,632 Community Hall 133,446 28,598 21.4% 54,539 42,654 78.2% 57.2% Civic Centre 356,630 198,804 55.7% 346,367 198,010 Parks Building and Washrooms 189,356 75,499 39.9% 184,155 122,146 66.3% Beach Maintenance 66,360 35,948 54.2% 84,741 34,917 41.2% Parks and Landscaping 856,103 458,000 53.5% 842,277 490,668 58.3%

Total Parks And Recreation 1,618,609 810,247 50.1% 1,526,507 894,027 58.6%

Sub Total General Municipal Purposes 9,540,254 4,990,875 52.3% 9,448,850 5,236,453 55.4% Sub Total Water Municipal Purposes 989,384 581,494 58.8% 870,726 559,884 64.3% Sub Total Sewer Municipal Purposes 230,415 101,372 44.0% 195,424 127,593 65.3%

TOTAL OTHER MUNICIPAL PURPOSES 10,760,053 5,673,741 52.7% 10,515,000 5,923,931 56.3%

GRAND TOTAL EXPENDITURES 16,652,327 9,685,623 58.2% 17,682,463 6,871,764 38.9%

TOTAL NET EXPENDITURES -3,705,000 1,050,856 -5,000,000 3,250,424 PAGE TOWN OF QUALICUM BEACH FINANCIAL PLAN REPORT - JULY 2015

YTD to Jul 31/15 YTD to Jul 31/14 Budget 15 (compared to budget) Budget 14 (compared to budget)

NON OPERATING ITEMS AND TRANSFERS

Other Non Operating Items

DCC Transfers 0 0 0.0% 0 0 0.0% Proceeds from Lease 0 0 0.0% 0 0 0.0% Proceeds from Sale Of Assets 19,000 215,327 1133.3% 64,000 340,845 532.6%

Total Other Non Operating Items 19,000 215,327 1133.3% 64,000 340,845 532.6%

Other Non Operating Transfers

Transfer from Reserve - General 0 0 0.0% 1,000,000 0 0.0% Transfer from Reserve - Water 0 0 0.0% 0 0 0.0% Transfer from Reserve - Sewer 0 0 0.0% 0 0 0.0% Proceeds from Debt 3,750,000 0 0.0% 4,000,000 0 0.0% Transfer from Reserve - Land 0 0 0.0% 0 0 0.0% Transfer to Reserve - Land 0 0 0.0% 0 0 0.0% Transfer to Reserve - Funds -14,000 0 0.0% -14,000 3,225 0.0% Transfer to Reserve - Water -50,000 0 0.0% -50,000 0 0.0%

Total Other Non Operating Transfers 3,686,000 0 0.0% 4,936,000 3,225 0.1%

Other Non Cash Items

Developer Contributed Capital 0 0 0.0% 0 0 0.0% Amortization of Assets -3,200,000 0 0.0% -3,200,000 0 0.0% Net Non Cash Items 3,200,000 0 0.0% 3,200,000 0 0.0%

Total Other Non Operating Items 0 0 0.0% 0 0 0.0%

TOTAL ITEMS & TRANSFERS 3,705,000 215,327 5.8% 5,000,000 344,070 6.9%

FINANCIAL PLAN BALANCE 0 1,266,183 0 3,594,493

PAGE TOWN OF QUALICUM BEACH 2015 Construction and Building Permit Report

RESIDENTIALL.. # of # of Units # of SFD Multi Additions and/or Units Sec. Units (new) (new) Renos Totals Permit # Roll # Civic Street Scope of Work SFD Suites Multi $3,000 $8,132,800 Year to Date as at June 30, 2015 19 $809,500 $7,218,800 $101,500 $0

110

5036 1108.000 2410 Island Hwy. W. Accessory Building $29,400

5037 11802.327 757 West Ridge Way Single Family Dwelling 1 $277,500

5038 676.000 371 Dorset Rd. Addition $23,000

5040 586.000 235 Elm Ave. Demoliton

5041 587.110 266 Crescent Rd. W Renovation $5,000

5042 pending 235 Elm Ave. Single Family Dwelling 1 $645,000

5043 214.000 288 Crescent Rd. W Addition $78,600

$136,000 $922,500 0 $1,058,500 $9,191,300 Year to Date as at July 31, 2015 21 $945,500 $8,141,300 $101,500 $0 $3,000 TOWN OF QUALICUM BEACH 2014 Construction and Building Permit Report

RESIDENTIAL # of # of Units # of SFD Muiti Additions and/or Units Sec. Units (new) (0.04) Rerros Totals Permit # Roll # Civic Street Scope of Work.: SFD Suites Multi Year to Date as at June 30, 2014 16 38. $1,541,000 $5,366,000 $3,900,000 $75,000 $0 $0 $10,882,000

VW •11,MM I $5,490,000 4932 130 Rupert Rd. E. Firehall $254,000 4934 1 1 8 02.31 3 738 West Ridge Way Single Family Dwelling 1 $8 3,0 00 4935 1 1 8 02.3 1 3 738B West Ridge Way Carriage house 1 $5 00,00 0 4936 8 82.0 05 793 Memorial Ave. Single Family Dwelling 2 4937 914.017-026 302 Village Way Strata bldg. Repair $24,000 4938 914.007-016 312 Village Way Strata bldg. Repair $24,000 4939 480.000 274 Mill Rd. Detached garage $18,000 4940 1 00 84.016 942 Eaglecrest Dr. Addition $50,000 $247,000 4941 1 1 8 02.3 1 8 718 West Ridge Way Single Family Dwelling 1 $600,000 4942 1 0 0 83.01 8 878 Bluffs Dr. Single Family Dwelling 1 4943 917.015 513 Juniper Dr. Addition $28,000 $83,000 4944 11802.318 7186 West Ridge Way Carriage house 1

$7,401,000 7 0 0 $144,000 $1,767,000 $0 $0 $5,490,000 $18,283,000 Year to Date as at July 31, 2014 23 0 38 $1,685,000 $7,133,000 $3,900,000 $75,000 $5,490,000 Town of Qualicum Beach MEMORANDUM

TO: Daniel Sailland, GAO FOR: Regular Council September 14, 2015 FROM: John Marsh, CMA, Financial Administrator SUBJECT: Property Permissive Tax Exemption Bylaws

RECOMMENDATIONS: (1) THAT the bylaw entitled "Town of Qualicum Beach 2016 Taxation Exemption Bylaw No. 701, 2015" be introduced and read a first time. (2) THAT the bylaw entitled "Town of Qualicum Beach 2016 Taxation Exemption (Places of Worship) Bylaw No. 702,2015" be introduced and read a first time. PURPOSE: To exempt certain properties from municipal property taxes for the 2016 tax year.

BACKGROUND: Section 220 of the Community Charter provides for statutory tax exemptions for a range of properties including those held or used by the province, local governments, libraries, hospitals, schools, cemeteries and places for public worship. For some properties, such as those used for public worship, the statutory exemption is limited to the building and land beneath the building; however, the land surrounding the building and land or ancillary buildings attached to the place of worship, may also be given permissive exemption by Council. Section 224 of the Community Charter provides Council with the authority to grant permissive tax exemptions (PTE) for properties used by a variety of non-profit organizations and for some properties which are additional to the Section 220 statutory exemptions, such as church halls or land around surrounding places for public worship and privately-run schools. Council may exempt a property for a single year or a period of up to ten years, exempting lands or improvements, or both (including portions of lands or improvements) from municipal property taxes, subject to specific conditions and adoption of a bylaw. The decision to grant a PTE is at Council's discretion, provided that the qualifying criteria specified in the Community Charter (s. 224 - 225) is established to Council's satisfaction. There is no obligation to give an exemption. The onus is on each organization requesting a PTE to demonstrate how they meet the eligibility criteria in the Community Charter. Eligible examples include property owned/held by a charitable, philanthropic or other not for profit corporation and used for that purpose; owned/held by a local government or authority and used for that purpose; owned, used or occupied by a religious organization for the purpose of their Church or occupied for public worship; owned/held by an athletic or service club or association for public park, athletic or recreation purposes, etc. PAGE 3) Town of Qualicum Beach September 14, 2015 Regular Council Agenda — Property Tax Exemption Bylaws Page 2 of 3

The Community Charter also requires the Town to publish notice of Council's intention to adopt a PTE bylaw. The notice must identify the property, the proposed exemption, the number of years for which the exemption may be provided, and provide an estimate of the amount of taxes that would be imposed on the property if it were not exempt for the year in which the proposed bylaw is to take effect and the following two years. The bylaw must be adopted by October 31 in the year before which the exemption applies. While Section 224 permits exemption from municipal taxes, there are similar provisions in other taxing authority legislation to extend the exemption to those levies. The Community Charter provides that a PTE bylaw ceases to apply to property, the use or ownership of which no longer conforms to the conditions necessary to qualify for exemption, and after this, the property is liable to taxation. In 2007, section 165 of the Community Charter was amended to include a requirement that municipalities set out their objectives and policies related to the use of the permissive tax exemptions in their annual financial plan. The Town's Financial Plan (2015-2019) Bylaw No. 694, 2014 states: "The Town of Qualicum Beach annually exempts from property taxes those properties that are non-profit in nature and provide a community benefit as determined by Council. Places of public worship are also exempted. These properties are annually advertised and then exempted by bylaw." The Town also publishes a Statement of Property Tax Exemptions in the Annual Report, in accordance with section 98(2)(b) of the Community Charter, listing the properties exempted, the organization benefitting, and the value of the permissive property tax exemption. In 2009, Council adopted Bylaw No. 646 (copy attached), exempting the Island Corridor Foundation properties for ten years (2010-2019), therefore, those properties are not included in the attached bylaws but are included in the Annual Report list of exempted properties and will be until the Town's commitment is fulfilled in 2019. Other municipalities along the rail line have also adopted 10-year tax exemptions for ICF, e.g. City of Parksville adopted Bylaw No. 1474 in 2011, exempting ICF lands from municipal property taxes from 2011 - 2021. Historically, as there has been little change in entities and the list of properties that are included in the exemption bylaws, there is no annual application process. Staff prepare the draft bylaws for Council consideration, after considering any new facilities or operations, requests for amendments, and a review of the prior year's list to confirm that the non-profit entity is still in operation on the site.

PROJECT INFORMATION: Staff has prepared the PTE bylaws required to provide for property tax exemption for one year (2016). If the PTE bylaws are given first reading, the bylaws will be presented for additional readings at subsequent Council meetings, and the statutory notice will be advertised two times before presenting the bylaws to Council for consideration of adoption. Attached is a draft of the notice, detailing the estimated amount of taxes that would be foregone. The two bylaws must be adopted on or before October 31, 2015 to exempt properties from 2016 taxes. PAGE Staff recommend adoption of Bylaws No. 701 and 702. Town of Qualicum Beach September 14, 2015 Regular Council Agenda — Property Tax Exemption Bylaws Page 3 of 3

ALTERNATIVES • Amend the bylaws by adding or deleting properties, or instructing staff to add conditions or other criteria, for example, not providing PTE for a specific class of property • Begin a program of reducing the level of property tax exemptions, by instructing staff to prepare a draft policy to implement an application process and provide guidelines for Council to evaluate applications, prioritize by criteria, or establish a cap. Some of these local governments may also be offering grants-in-aid (which the Town of Qualicum Beach does not) that may offset a reduced level of property tax exemptions. • Other direction of Council.

John Marsh, CMA Sailla Financial AdministratorAdministrator Chief Administrative Officer Report Writer Concurrence

Attach: Bylaws 646, 701 & 702, Draft Notice N: \ 0100-0699 ADMINISTRATION \ 0360 COMMITTEES AND COMMISSIONS \ Council\ 2015 \ 07 14 Regular Open Agenda \ Property Tax Exemption Bylaws 701 & 702.docx

PAGE TOWN OF QUALICUM BEACH BYLAW NO. 646

A BYLAW TO EXEMPT PROPERTY FROM TAXATION

WHEREAS, Section 224(2)(a) of the Community Charter provides that Council may exempt from taxation land or improvements that are owned or held by a charitable, philanthropic or other not-for- profit corporation; AND WHEREAS Section 224(4)(c) states a bylaw does not apply to taxation in a calendar year unless it comes into force on or before October 31 in the preceding year; NOW THEREFORE, the Council of the Town of Qualicum Beach in open meeting assembled, enacts as follows:

1. That the land and improvements on the following described land shall be exempt from taxation for the municipal portion for the taxation ears 2010 to 2019: (a) Roll Number: 19458.020 Lot A, Plan VIP66629, District Lot 78 & 88, Nanoose Land District, Nanoose and Newcastle Districts Mile 99.13 to 100.114 - portion of VIP 66629; MD 024435-232 Island Corridor Foundation [E&N R/W]

(b) Roll Number: 19458.025 Lot A, Plan VIP 66629, District Lot 78 & 88, Nanoose Land District, & Newcastle Land District except there out 0.21 acre lease see Folio 565-01163.100; Mile 100.14 to 101.59 - portion of VIP66629 inside Qualicum Beach - located between Hollywood & First Avenue, VW 70053-70058 73117-73120 - No Adj. Island Corridor Foundation [E&N -R/W]

(c) Roll Number: 1151.000 Lot A, Plan VIP 68672, District Lot 52-78, Newcastle Land District EXCEPT PLAN VIP74072-E & N R/W located in the Town- Mile 101.59 TO 103.297, VIP70059,70060, 70115, 70118, 70119, 70125,70332,70488, 73107-73116 - No Adj.; PID 024-503-436 Island Corridor Foundation [E&N R/W1

(d) Roll Number: 1163.001 & 1163.200 District Lot 52-60, Nanoose Land District, VIA Rail Lease situated on E&N R/W, DL 52 to 60 Incl. & Part of DL 78 within the Town of Qualicum Beach 174 Railway Street - Train Station

This bylaw may be cited for all purposes as "Town of Qualicum Beach 2010 -2019 Taxation Exemption (Island Corridor Foundation) Bylaw No. 646, 2009".

READ A FIRST TIME this 10111 day of August, 2009. READ A SECOND TIME this 14111 day of September, 2009. READ A THIRD TIME this 5111 day of October, 2009. Notice published pursuant to Section 227 of the Community Charter on the 2911 day of August, 2009 and the 5111day of September, 2009. ADOPTED this 21s1 day of October, 2009.

Mary Dn. uilette, Acting Mayor Trudy Coates, Co' porate Administrator PAGE TOWN OF QUALICUM BEACH PUBLIC NOTICE

Pursuant to Section 227 of the Community Charter, notice is hereby given that the Town of Qualicum Beach intends to exempt, by adopting bylaws prior to October 31, 2015, the following properties from municipal property taxes for:

1. The taxation year 2016 for the estimated amount of taxes shown: Lots 2 and 3, Plan 3414, District Lot 101A, Newcastle Land District; 2945/49 Island Highway West (VVelch Park) Estimated taxes for the following years: 2016 $11,914 2017 $12,331 2018 $12,762

Lot 6, Block 10, Plan 1894, District Lot 78, Newcastle Land District; 211 Fern Road West (Rotary Club of Qualicurn Beach - Sunrise) Estimated taxes for the following years: 2016 $4,211 2017 S4,358 2018 S4,511

Lot 1, Plan 27288, District Lot 78, Newcastle Land District; 250 First Avenue West (Kiwanis Housing) Estimated taxes for the following years: 2016 $11,288 2017 $11,683 2018 $12,092

Lot A, Plan 8548, District Lot 78, Newcastle Land District; 110 Second Avenue West (Village Theatre) Estimated taxes for the following years: 2016 $5,548 2017 $5,742 2018 $5,943

Portion of District Lot 101 & 101A, Newcastle Land District, SW PT NE of PL3868; SW PT NE of PL3868; REM SW PT; PT SW of RD; NE PT SW of RD; 2711 Island Highway West (Tourist Bureau) Estimated taxes for the following years: 2016 $1,763 2017 $1,825 2018 $1,889

Portion of Lot B, Plan VIP58293, District Lot 59 & 60, Newcastle Land District, Except Plan VIP59287; 644 Memorial Avenue (Curling Rink) Estimated taxes for the following years: 2016 $3,478 2017 S3,609 2018 $3,735

Portion of Lot 9, Plan 2047, District Lot 78, Newcastle Land District Except Plan 27288,42165, VIP55424, V1P60676; 665 Jones Street (Lawn Bowling Club) Estimated taxes for the following years: 2016 $14,930 2017 $15,453 2018 $15,993

Portion of Lot A, District Lot 124, Nanoose District, Plan 42657 Except That Part in Plan 44330, Lease A3 - 1000 Ravensbourne Lane (Beaufort Squadron © Airport) Estimated taxes for the following years: 2016 $5,392 2017 $5,581 2018 $5,776

Lot A, Plan 16180, District Lot 57, Newcastle Land District, Except PART IN PLAN 3022 RW; 587 Beach Road (Museum) Estimated taxes for the following years: 2016 S5,892 2017 $6,099 2018 $6,312

Lot A, Plan 9145, District Lot 63 and remainder of Plan 1026, DL 57-62, Newcastle Land District; 469 Memorial Avenue (Qualicum. Beach Memorial Golf Club) Estimated taxes for the following years: 2016 $65,028 2017 $67,304 2018 $69,660

Lot 1, Plan 13424, District Lot 57, Newcastle Land District; 210 Crescent Road West - (Valhalla - Hospice) Estimated taxes for the following years: 2016 $14,615 2017 $15,126 2018 $15,656

Lot 2, Plan 43567, District Lot 78, Newcastle Land District; 122 Fern Road West (TOSH Arts Centre) Estimated taxes for the following years: 2016 $19,715 2017 $20,405 2018 $21,119 Town of Qualicum Beach Property Tax Exemption Public Notice Page 2 Strata Lot 1, Plan VIS5454, District Lot 78, Newcastle Land District; 703 Memorial Avenue (Qualicum Beach Seniors'Activity Centre) Estimated taxes for the following years: 2016 $7,245 2017 $7,498 2018 $7,761

Lot 21, Block 8, Plan 1894, District Lot 78, Newcastle Land District; 124 Second Avenue West (Qualicum Beach Chamber of Commerce Office) Estimated taxes for the following years: 2016 $6,689 2017 $6,923 2018 $7,165

Block 5, Plan 1894, DL 78, Newcastle Land District; 180 Veterans' Way (Royal Canadian Legion Branch #76) Estimated taxes for the following years: 2016 $11,650 2017 $12,058 2018 $12,480

Lot A, Plan 19140, District Lot 78, Newcastle Land District; 591 Arbutus Street (Church of Jesus Christ of Latter- Day Saints) Estimated taxes for the following years: 2016 $2,434 2017 $2,520 2018 $2,608

Lot 12, Block 5, Plan 1835, District Lot 53, Newcastle Land District; 423 First Avenue West (Jehovah's Witnesses) Estimated taxes for the following years: 2016 $9,117 2017 $9,436 2018 $9,766

Lot A, Plan 50661, District Lot 58/59, Newcastle Land District; 138 Hoylake Road West (St. Mark's Anglican Church) Estimated taxes for the following years: 2016 S5,540 2017 $5,734 2018 55,934

Lot A, V1P58293, District Lot 60, Newcastle Land District; 150 Village Way (St. Stephen's United Church) Estimated taxes for the following years: 2016 S3,617 2017 53,743 2018 $3,874

Lot 1, Plan 13066, District Lot 122, Nanoose Land District; 825 Village Way (Christian Fellowship Centre) Estimated taxes for the following years: 2016 $17,232 2017 $17,835 2018 $18,460

Plan VIP59287, District Lot 57 & 58, Newcastle Land District, those parts shown as "Road to be Closed"; 600 Beach Road (Qualicum Community Baptist Church) Estimated taxes for the following years: 2016 $6,371 2017 $6,594 2018 $6,825

Heather Svensen Corporate Administrator Town of Qualicum Beach

n:\0100-0699 administration\0360 committees and commissions\counci1\2015\09 14 regular open agenda\2015 tax exempt tifi tkek property tax exemptions bylaws 701 & 702.docx r TOWN OF QUALICUM BEACH BYLAW NO. 701

A BYLAW TO EXEMPT PROPERTY FROM TAXATION

WHEREAS, Section 224(2)(a)(i)(c) of the Community Charter provides that Council may exempt from taxation land or improvements that are owned or held by a charitable, philanthropic or other not-for-profit corporation;

AND WHEREAS, Section 224(2)(i) of the Community Charter provides that Council may exempt from taxation land or improvements owned or held by an athletic or service club or association and used as a public park or recreation ground or for public athletic or recreational purposes;

AND WHEREAS, Section 225(b) of the Community Charter provides that Council may exempt from taxation heritage property;

AND WHEREAS, Section 224(4)(c) states that a bylaw does not apply to taxation in a calendar year unless it comes into force on or before October 31st in the preceding year;

NOW THEREFORE, the Council of the Town of Qualicum Beach, in open meeting assembled, enacts as follows: 1. That the land and improvements on the following described land be exempt from taxation for the taxation year 2016: (a) Lots 2 and 3, Plan 3414, District Lot 101A, Newcastle Land District Roll Numbers: 1024.000 and 1025.000 2945 and 2949 Island Highway West - Rotary Club of Qualicum Beach - Welch Park

(b) Lot 6, Block 10, Plan 1894, District Lot 78, Newcastle Land District Roll Number: 799.000 211 Fern Road West - Rotary Club of Qualicum Beach - Sunrise

(c) Lot 1, Plan 27288, District Lot 78, Newcastle Land District Roll Number: 664.100 250 First Avenue West - Kiwanis Housing

(d) Lot A, Plan 8548, District Lot 78, Newcastle Land District Roll Number: 762.000 110 Second Avenue West - Village Theatre

(e) Lease of portion of parent property (Roll Number 1022.000) being District Lot 101 & 101A, Newcastle Land District, SW PT NE of PL3868; SW PT NE of PL3868; REM SW PT; PT SW of RD; NE PT SW of RD Roll Number: 1022.001 2711 Island Highway West - Tourist Bureau Town of Qualicum Beach Bylaw No. 701 —2016 Property Tax Exemption Page 2

(f) Lease of portion of parent property (Roll Number 409.000) being Lot B, Plan VIP58293, District Lot 59 & 60, Newcastle Land District, Except Plan VIP59287 Roll Number: 409.002 644 Memorial Avenue - Curling Rink

(g) Lease of portion of parent property (Roll Number 664.000) being Lot 9, Plan 2047, District Lot 78, Newcastle Land District Except Plan 27288,42165, V1P55424, V1P60676 Roll Number: 664.001 665 Jones Street - Lawn Bowling Club

(h) Lease of portion of parent property (Roll Number 11920.025) being Lot A, District Lot 124, Nanoose District, Plan 42657 Except That Part in Plan 44330 Roll Number: 11920.036 Lease A3, 1000 Ravensbourne Lane - Beaufort Squadron @ Airport

(i) Lot A, Plan 16180, District Lot 57, Newcastle Land District Except PART IN PLAN 3022 RW Roll Number: 521.000 587 Beach Road - Museum

(j) Lot A, Plan 9145, District Lot 63, and remainder of Plan 1026, DL 57-62, Newcastle Land District Roll Number: 581.000 469 Memorial Avenue - Qualicum Beach Memorial Golf Club

Lot 1, Plan 13424, District Lot 57, Newcastle Land District Roll Number: 221.000 210 Crescent Road West - Valhalla (Hospice)

Lot 2, Plan 43567, District Lot 78, Newcastle Land District Roll Number: 839.026 122 Fern Road West - The Old School House Arts Centre (TOSH)

Strata Lot 1, Plan VIS5454, DL 78, Newcastle Land District Roll Number: 770.105 703 Memorial Avenue - Qualicum Beach Seniors' Activity Centre

Lot 21, Block 8, Plan 1894, District Lot 78, Newcastle Land District Roll Number: 777.000 124 Second Avenue West (Chamber of Commerce) PAGE Town of Qualicum Beach Bylaw No. 701 — 2016 Property Tax Exemption Page 3 (o) Block 5, Plan 1894, DL 78, Newcastle Land District Roll Number: 739.100 180 Veterans' Way - Royal Canadian Legion Branch #76

3. This Bylaw may be cited for all purposes as "Town of Qualicum Beach 2016 Taxation Exemption Bylaw No. 701, 2015".

READ A FIRST TIME this day of , 2015.

READ A SECOND TIME this day of , 2015.

READ A THIRD TIME this day of , 2015.

Notice published pursuant to Section 227 of the Community Charter on the day of and the day of , 2015.

ADOPTED this day of , 2015.

Teunis Westbroek, Mayor Heather Svensen, Corporate Administrator TOWN OF QUALICUM BEACH BYLAW NO. 702

A BYLAW TO EXEMPT PROPERTIES FROM TAXATION

WHEREAS, Section 220(1)(h) of the Community Charter provides that a building set apart for public worship, and the land on which the building stands, is exempt from taxation to the extent indicated;

AND WHEREAS, Section 224(2) (f) & (g) of the Community Charter provides that Council may exempt from taxation land or improvements in relation to property that is exempt under Section 220(1) or land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that Council considers is necessary to land or improvements so used or occupied;

AND WHEREAS, Section 224(4(c) states that a bylaw does not apply to taxation in a calendar year unless it comes into force on or before October 31st in the preceding year;

NOW THEREFORE, the Council of the Town of Qualicum Beach, in open meeting assembled, enacts as follows:

1. That the Class 8 (Rec/Non Profit) land and improvements on the following be exempt from taxation, for the year 2015, pursuant to the Community Charter: (a) Lot A, Plan 19140, District Lot 78, Newcastle Land District Roll Number: 663.400 - 591 Arbutus Street Church of Jesus Christ of Latter-Day Saints

(b) Lot 12, Block 5, Plan 1835, District Lot 53, Newcastle Land District Roll Number: 176.000 - 423 First Avenue West Jehovah's Witnesses

(c) Lot A, Plan 50661, District Lot 58/59, Newcastle Land District Roll Number: 319.000 - 138 Hoylake Road West St. Mark's Anglican Church

(d) Lot A, Plan VIP58293, District Lot 60, Newcastle Land District Roll Number: 406.000 - 150 Village Way St. Stephen's United Church

(e) Lot 1, Plan 13066, District Lot 122, Nanoose Land District Roll Number: 1149.000 - 825 Village Way Christian Fellowship Centre

(f) Plan VIP59287, District Lot 57 & 58, Newcastle Land District, THOSE PARTS SHOWN AS "ROAD TO BE CLOSED" Roll Number: 409.011 - 600 Beach Road Qualicum Community Baptist Church PAGE Town of Qualicum Beach Bylaw No. 702 — 2016 Taxation Exemption (Places of Worship) Page 2

2. This Bylaw may be cited for all purposes as "Town of Qualicum Beach 2016 Taxation Exemption (Places of Worship) Bylaw No. 702, 2015".

READ A FIRST TIME this day of , 2015.

READ A SECOND TIME this day of , 2015.

READ A THIRD TIME this day of , 2015.

Notice published pursuant to Section 227 of the Community Charter on the day of and the day of , 2015.

ADOPTED this day of , 2015.

Teunis Westbroek, Mayor Heather Svensen, Corporate Administrator