Tau Beta Pi CA-Alpha The Engineering Honor Society University of California, Berkeley Annual Chapter Report : Fall 2011-Spring 2012 Dear reader, It is with great pride that I present to you this compilation of CA-A’s projects for the 2011-2012 school year. Through the combined efforts of our dedicated officer corps and membership, our impressive class of new initiates, and our faithful alumni, we were able to accomplish truly spectacular things this past year. We held a record-breaking 46 fun/social events and 31 company infosessions, most of which were open to other engineering students, along with numerous professional development events and service activities. But what truly exemplifies the success of the chapter over the past year is the fruitful cultivation of our new, amazing projects. Taking the call of noblesse oblige to heart, the theme of our past year was outreach, both to the College of Engineering and to the surrounding Bay area. CA-A made it our mission to provide opportunities for engineering students and Bay area community members. In the Fall, CA-A unveiled for the first time its College Bound event, an all-day event with the goal of promoting post-secondary STEM education to underrepresented groups. Nearly 200 high school students travelled to the Berkeley campus to hear about student research projects and participate in fun hands-on engineering modules. Then again in the Spring, CA-A rolled out its Engineering Open House, a more focused event to give high school students interested in engineering majors an insider’s look at the life of an engineering student at Berkeley. Both of these events were done in collaboration with multiple other student groups, giving them an opportunity to showcase their projects as well. And, in a targeted outreach effort, CA-A officers visited Galileo High School in San Francisco to hold a QA panel on college life and getting accepted into college. We also saw an expansion of our many student services. For the first time, our professional development committee was able to offer free resume critiquing to any Berkeley student. We also established an inter-societal infosession calendar, so that engineering student groups could coordinate their industrial relation efforts and so the students themselves were always aware of company recruiting on campus. Finally, this year saw an incredible expansion of CA-A’s flagship outreach program, Pioneers in Engineering (PiE). PiE is a seven-week high school robotics competition in which Bay area high school teams are matched with Berkeley student mentors to experience engineering in a hands-on environment. The overarching goal is to encourage STEM education among underprivileged students. This year, PiE was able to support 20 high school teams, doubling in size since the past year. Nearly 200 high school students participated, aided by over 80 Berkeley engineering students. It is my honest belief that PiE represents the true potential of Tau Beta Pi – the ability to bring together a group of dedicated, talented individuals with the goal of inspiring innovation. We hope you enjoy reading about this year’s projects! Sincerely, Hamilton Nguyen President, Spring 2012 – Fall 2012 Tau Beta Pi, California Alpha THE TAU BETA PI ASSOCIATION Chapter Survey 2012 Survey Date: 05/29/2012 For: California Alpha This questionnaire is designed as an annual survey of the activities of our chapters, the conditions under which they operate, and their customs and practices. It covers the current academic year. This effort should be a joint effort by the outgoing and incoming officers. 1a. How many active (See Const. VI, Sec. I) members did your chapter have after your spring initiation this year? Juniors: 65 Seniors: 135 b. How many members and initiates participated in your chapter projects throughout the year? Members: 164 Initiates: 133 c. How many hours did members and initiates contribute to chapter projects throughout the year? Members: 1,217 Initiates: 912 2. Does your chapter set a minimum grade point average? No If yes, what was it? (List as fall/spring) 0 How many candidates were ineligible because of this GPA cutoff? 0 3. How does your chapter secure class rankings? [X] President requests from registrar [ ] Advisor requests from registrar [ ] Registrar may not release information due [ ] School does not rank students to privacy laws 4. What is your chapter’s total initiation fee (including national fee ($32 + $7)? Students: $105.00 Alumni: $0.00 Eminent Engineers: $0.00 5. What does your chapter initiation fee include other than the national fee and the Convention assessment? [X] Initiation Banquet [X] Other Other: Activities fee to cover the cost of food and other event costs. 6. What change has been made to your initiation fee this year? [X] No Change [ ] Raised [ ] Lowered 7a. How do you notify candidates of their eligibility? (choose ALL that apply) [X] Letter [X] Email [ ] Printed Invitation [X] Personally [ ] Facebook or other social networks [ ] University Listserve [X] Other Other description: Posted fliers around campus with eligibility list. b. Does your chapter obtain address information? [ ] No [X] Yes [X] Street [X] Email 8. List all activities required of candidates prior to election? (If projects, include number of hours.) Candidates are required to attend a number of events: 3 general meetings, 2 fun events, 2 service events, 2 professional development events (or 1 EF session instead), 2 House (small group) events, 1 big social, and 1 Bent polishing session. 9. How do you notify electees? (choose ALL that apply) [ ] Letter [X] Email [ ] Printed Invitation [X] Personally [ ] Other Revision 3.31 RHT Page 1 of 4 Document Date: 6/27/2012 THE TAU BETA PI ASSOCIATION Chapter Survey 2012 Survey Date: 05/29/2012 For: California Alpha Other description: 10. What activities do you require electees to perform before initiation? (choose ALL that apply) [X] Write Essay [X] Take Exam [X] Polish Plaque or Monument [ ] Polish and Wear a Bent [ ] Collect Signatures [ ] Other [ ] Work on current Projects Number of hours 0 11. Did your chapter send a letter to candidates/electees/parents from your dean? No If YES, what was the reaction? If NO, why not? We prefer to write our own letter to the candidates. 12. Did your chapter use the invitations available from Headquarters? No If YES, what was the reaction? If NO, why not? We prefer to use our own invitations. 13. Was your chapter able to initiate "just one more" electee than the previous year? Yes If YES, what was the reaction? If NO, why not? Very well-received. The officers recognized that it was a reflection of the growth of our campus presence over the past year. 14. What percentage of electees were initiated... In the fall? 88 In the spring? 89 15. How many meetings did your chapter have this year? Advisory Board: 1 Initiation: 2 Business: 50 Social: 8 16. How many chapter members attend meetings on the average? Advisory Board: 12 Initiation: 85 Business: 35 Social: 80 17. What action does your chapter take against a member for non-attendance? [ ] Fined [ ] Reprimand [X] Declare Inactive [ ] Nothing 18a. How many advisors does your chapter have? 20 b. How informed are your advisors concerning your chapter’s condition and activities? [X] Well [ ] Moderately [ ] Poorly 19. Is the Eligibility Code read at each election meeting of your chapter? Yes 20a. Is a copy of your bylaws given to each of your new members? No b. Is an electronic copy of your bylaws available? Yes 21. Have you kept a catalog card for each new member? Yes 22. Are the minutes of all meetings of this college year in your chapter records? Yes 23. What bookkeeping system do you use? [ ] Tau Beta Pi [ ] One required by the school [X] Neither 24. Does your chapter operate on a budget? Yes Revision 3.31 RHT Page 2 of 4 Document Date: 6/27/2012 THE TAU BETA PI ASSOCIATION Chapter Survey 2012 Survey Date: 05/29/2012 For: California Alpha 25. Do you need a new copy of the Ritual? No 26. Do you need a copy of the President’s Book? (Available in PDF) No 27. How well do the students, faculty, and staff in your engineering school know about Tau Beta Pi? [X] Very [ ] Somewhat [ ] Slightly 28. How well do members of your community know about Tau Beta Pi? [X] Very [ ] Somewhat [ ] Slightly [ ] Not at all 29. How often are projects and programs of your chapter given publicity? [ ] Always [X] Frequently [ ] Sometimes [ ] Never If Never, why not? 30. Are new initiates given public recognition? [ ] Always [ ] Frequently [X] Sometimes [ ] Never If Never, why not? 31a. Did your chapter use any of these TBP image materials: If so, was the reaction? Reaction when Response is Yes Posters… Used Favorable No Response Unfavorable Classic Bent (Gold) [ ] [ ] [ ] [ ] More Than an Honor Society (Yellow) [ ] [ ] [ ] [ ] Diverse Activities (Teal) [ ] [ ] [ ] [ ] Information About Tau Beta Pi (Blue) [ ] [ ] [ ] [ ] E-Invitation [ ] [ ] [ ] [ ] Orientation PowerPoint [ ] [ ] [ ] [ ] Orientation CD [ ] [ ] [ ] [ ] Guest PowerPoint [ ] [ ] [ ] [ ] Electee brochure [ ] [ ] [ ] [ ] Introductory brochure [ ] [ ] [ ] [ ] Chapter brochure [ ] [ ] [ ] [ ] Brochure dispenser [ ] [ ] [ ] [ ] Invitation to orientation [ ] [ ] [ ] [ ] Invitation to electees (formal) [ ] [ ] [ ] [ ] Dean’s letter to parents [ ] [ ] [ ] [ ] Blank bulletin sheet [ ] [ ] [ ] [ ] Revision 3.31 RHT Page 3 of 4 Document Date: 6/27/2012 THE TAU BETA PI ASSOCIATION Chapter Survey 2012 Survey Date: 05/29/2012 For: California Alpha b. How might any of these be improved? They are fine as is. 32. How do retiring officers communicate duties and responsibilities to their successors? [X] Chapter Officer Installation Procedure [ ] Write Letter [ ] Neither 33. Is there an active Tau Beta Pi alumnus chapter in your vicinity? Yes If so, do the two chapters cooperate? Yes 34. Do you communicate with your chapter’s alumni? Yes If so, do you invite local alumni, including faculty, to special chapter functions? Yes 35.