Bylaws and Constitution of the Utah

Preamble

We, the Utah , are formed to educate our members in the principles of the Constitution, liberty, and conservatism, and to train and activate our members to uphold those principles through advocacy and volunteer efforts. Article I

The name of the organization shall be the Utah Young Republicans (“UTYRs” or “UYRs”)

Article II

A. Objectives 1. To train, educate, and inspire individuals between the ages of 18 and 40 in principles of the US Constitution, liberty, and conservatism. 2. To recruit more members to the cause of furthering our stated principles, and encourage affiliation and participation with the Republican party 3. To help elect Republicans

Article III

A. Membership 1. To be an active member of the UTYRs, a person shall: adhere to the objectives of the UTYRs, be between the ages of 18 and 40, be a resident of the state of Utah, and be registered to vote in Utah as a Republican.

Article IV

A. Local Chapters 1. The UTYRs shall consist of local chapters that may encompass a county, a portion of a county, or multiple counties/portions of counties together in order to be representative of a region of the state. 2. To be an officially recognized chapter of the UTYRs, a chapter shall: a. Submit to the UTYR board a list of at least three founding members, with contact information and designation of one member as a chair b. Submit a list of any other members including name and contact information c. Submit a document summarizing the chapter’s goal, objectives, and strategies for the region it represents, and should include the structure of officers (including at least a chair and vice chair) and terms of service; not to exceed two pages; hereafter referred to as the “chapter strategic plan.” d. The UTYR board shall review the application for chapter status at the earliest board meeting and vote on approval 3. Chapter annual review a. Each chapter shall hold its organizing meeting during the month of June b. During the chapter annual review, the chapter officers shall resubmit the chapter strategic plan to the UTYR board, including any relevant updates on the goal, objectives, or strategies c. The chapter officers shall also submit a full list of current chapter members and officers including name, phone number, and email address

1 4. Official chapter meetings a. Each chapter shall hold official meetings at least quarterly throughout the calendar year in order to maintain official status as a chapter. b. If this provision is not met, the State Chair or Vice Chair may send a letter or email to the chair of the chapter indicating a possible loss of chapter status. If after 60 days the chapter has not remedied the compliance with this provision, the chapter status may be revoked by the Chair, at the Chair’s discretion. 5. Removal of official chapter status a. Any chapter that fails to meet the requirements set forth in the UTYR bylaws may have its official chapter status suspended or revoked by a majority vote of the UTYR board.

B. UTYR Officers 1. The officers of the UTYRs shall be Chair, Vice Chair, National Committeewoman, National Committeeman, Secretary, Finance Director, and the State Chair of the Utah Federation of College Republicans. 2. The officers shall be elected at the UTYR state organizing convention in odd years and take office at the end of said convention, and shall serve a term of two years (this provision does not apply to the State Chair of the College Republicans). 3. Each candidate for office shall be: a. A registered Republican in the State of Utah b. Not over the age of 40 during their term of office 4. In the event of a vacancy of an officer, the office must be filled by a majority vote of the board at an official meeting. 5. An officer may be removed from office for unexcused failure to perform his or her duties of office, by a signed petition in writing to the Secretary from a majority of the board, and by a three fourths vote of the board. 6. The Chair may, at the discretion of the chair and with consent of the board, appoint additional ad-hoc officers to the board including: Technology Director, Communications Director, Policy Director, Parliamentarian, and General Counsel. If appointed and elected, these officers shall serve until the next organizing convention. Ad-hoc officers shall not be voting members of the board. 7. The UTYR board shall consist of the elected UTYR officers, not including any ad-hoc officers.

C. UTYR Coordinating Committee 1. The coordinating committee shall consist of: a. Each UTYR officer and ad-hoc officer b. The chair or the chair’s designee of each of the local chapters

Article V

A. Duties of officers

2 1. Duties of the Chair - the Chair shall preside at all meetings of the UTYRs, at the state convention of the UTYRs, shall have the power to act for and on behalf of the UTYRs with the consent of the board, shall appoint standing and special committees and chairs of the same, shall appoint ad hoc officers at his or her discretion with the consent of the board, shall sign all checks jointly with the Finance Director, shall be a member of all committees, shall act as the liaison between the UTYRs and the Republican Party, shall be responsible to see that all amendments to the bylaws are properly recorded with the Republican Party, and shall perform such additional duties as may be required of the office. 2. Duties of the Vice Chair - the Vice Chair shall perform all duties of the Chair in the absence of the Chair or at the direction of the Chair, shall direct public events at the direction of the Chair and with the consent of the board, and shall perform such other duties as assigned. 3. Duties of the National Committeewoman and Committeeman - The National Committeewoman and National Committeeman shall represent the UTYRs on the Young Republican National Committee and its functions, shall act as official liaisons between the UTYRs and the Young Republican National Federation, and shall perform such other duties as assigned by the Chair or the Board. 4. Duties of the Secretary - the Secretary shall keep minutes of all official meetings of the UTYR board or coordinating committee, maintain a record of minutes including any official actions or votes, shall have custody of the bylaws and all other records not assigned to another office, shall maintain a file of each chapter's strategic plans, and shall perform such other duties as assigned by the state chair or the board. 5. Duties of the Finance Director - the Finance Director shall be responsible for all funds belonging to the UTYRs and keep adequate books of account, shall furnish a full financial report to the board annually, shall sign all checks jointly with the chair, shall primarily direct and implement fundraising efforts at the direction of the chair and the board, and shall perform such other duties as assigned by the chair or the board. 6. Duties of the ad-hoc officers - the duties of the ad-hoc officers, including Technology Director, Communications Director, Policy Director, Parliamentarian, and General Counsel shall be enumerated in official minutes upon the appointment by the chair, and approval by the board. A copy of such duties as outlined in the minutes shall be maintained by the Secretary for the duration of the term of the relevant ad-hoc officer.

B. Duties of the UTYR Board 1. The UTYR board shall serve as the governing body of the UTYRs, shall approve all appointments of the chair by a simple majority vote, shall authorize all funds expended by a simple majority vote (provided that the board may approve a budget for specific or general items of expenditure which approval shall serve as authorization to expend funds), shall have the power to adopt, establish, and enforce the rules necessary to carry out the objectives of the UTYRs so long as it is not in conflict with the bylaws. 2. The board shall meet on the call of the chair or in his or her disability the vice chair, with five days notice to the officers.

3 3. A quorum shall consist of a majority of voting members of the board present at a duly called meeting and said quorum shall have authority to transact any business of the UTYRs by a simple majority vote. 4. Official duly called meetings may be accomplished in person, via phone or video chat, and official votes may be taking by group message including email, text, or other, provided that all officers were given notice of the meeting or vote. 5. The Chair may, in the event of emergency or compelling need, call for a meeting or vote through any of the means listed above, without a notice of five days prior, with the consent of the vice chair, in order to conduct the business of the UTYRS. Any UTYR officer on the board may bring any such votes taken during an emergency meeting back during a duly noticed board meeting, for purposes of reconsidering actions.

Article VI

A. State Convention 1. A state convention shall be held every odd numbered year between September 1 and November 15 to elect the officers and perform other business allowed under the bylaws. The time and place shall be selected by the board. 2. The chair shall notify each chapter at least thirty days prior to the convention. 3. Each chapter is entitled to send up to five delegates to convention, one of which shall be the chair. 4. Each delegate shall be certified by name to the Vice Chair or the Secretary no later than at least 24 hours prior to the start of convention, with any exceptions granted only by the board. 5. The delegates shall be registered voters within the jurisdiction of the local chapter they represent, and shall be active members of the local chapter.

Article VII

A. UTYR Affiliation 1. The UTYRs shall maintain auxiliary status with the 2. The UTYRs may affiliate with the Young Republican National Federation, in so far as the YRNF does not interfere in the relationship between the UTYRs and the Republican Party, and does not inhibit the UTYRs from accomplishing their stated objectives. 3. If the UTYRs are a chartered organization of the YRNF, delegates to the YRNF national convention shall be determined in the following manner and have the following funding priority: a. The state chair is entitled to be a delegate b. The National Committeewoman is entitled to be a delegate c. The National Committeeman is entitled to be a delegate d. If the UTYRs are allowed to have more than three delegates, the state chair may appoint up to three delegates, provided that those delegates are active members and:

4 e. All vacant delegate positions may be filled by an active member through an election in a board meeting for that purpose. An election shall be held for each vacant delegate position. All candidates shall be on the ballot for the first vacant delegate position. The candidate with the most votes shall be declared the winner. The winner’s name shall thereafter be removed from the ballot. Voting shall continue in this manner until all vacant delegate positions have been filled. All active members attending the board meeting may vote. 4. Funding for the National Convention shall be at the direction of the Finance Director and Chair, with the approval of the Board. The UTYRs shall not be required to fund a full delegation.

Article VIII

A. Amendments to bylaws 1. Bylaws may be amended by a two thirds majority vote of the board at a meeting called for that purpose. Amendments may not be made within thirty days prior of a UTYR state convention.

Article IX

A. Endorsing candidates 1. No Republican candidate for any public office shall be publicly endorsed or opposed by the UTYR organization prior to the selection of the final Republican nominee for the general election. 2. No individual challenging any Republican elected official for office shall be endorsed by the UTYR organization

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