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THE CORPORATION of the TOWN of GEORGINA EQUITY & DIVERSITY ADVISORY COMMITTEE AGENDA Wednesday, February 10, 2015 4:30 P.M

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THE CORPORATION of the TOWN of GEORGINA EQUITY & DIVERSITY ADVISORY COMMITTEE AGENDA Wednesday, February 10, 2015 4:30 P.M GEDAC Agenda 1 2016-02-10 THE CORPORATION OF THE TOWN OF GEORGINA EQUITY & DIVERSITY ADVISORY COMMITTEE AGENDA Wednesday, February 10, 2015 4:30 p.m. Committee Room, second floor 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTION OF ADDENDUM ITEMS 4. APPROVAL OF AGENDA 5. DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 6. ADOPTION OF MINUTES Pages 1-6 (1) Tuesday, January 12, 2015. 7. DELEGATIONS/SPEAKERS (1) Request from Sandgate Women’s Shelter of York Region. Samantha Lindsay, Human Resources and Volunteer Program Coordinator for Sandgate, has emailed regarding their position on the previous GEDAC Committee. Committee Services Coordinator, Sarah Brislin advised that the Committee’s Terms of Reference had been changed to reduce the number of members. Sandgate is still very interested in participating and would like the Committee to request Council reinstate a designate member from their organization. 8. PRESENTATIONS 9. CONSIDERATION OF REPORTS ON THE AGENDA (1) Multi-Cultural Reference Group. Phil Rose-Donahoe, Manager of Cultural Services, to provide a verbal update if available. (2) York Region Refugee Sponsorship Info Fair, February 2, 2015. 10. COMMUNICATIONS GEDAC Agenda 2 2016-02-10 Pages 7-8 (1) Investing in Ontario's Community Agencies Pages 9-10 (2) Ontario Formally Recognizing Black History Month. Pages 11-12 (3) Ontario Helping Northern Rural and Remote Communities Address Violence Against Women Pages 13-4 (4) Ontario Increasing Wages For Early Childhood Educators Pages 15-16 (5) Ontario Investing $53 5 Million in Non-Profit Organizations Pages 17- 19 (6) Province Completes Design of the Ontario Retirement Pension Plan Pages 20-21 (7) Three Young Leaders Receive Lincoln M Alexander Award 11. OTHER BUSINESS Page 22 (1) Music in the Streets festival June 25, 2016. Email from staff member Cathy Tustin, Human Resources Generalist, with a list of potential businesses to approach. (2) Phil Rose-Donahoe, Manager of Cultural Services, to present refreshed Diversity PDF (GEDAC Flyer) if available. (3) Welcome Campaign quote - pull up banner, posters other formats. Phil Rose-Donahoe, Manager of Cultural Services, to provide a verbal update if available (4) Personality Test. Committee members were polled to determine the best date. 6 of the 9 invited participants responded. Based on responses the following dates are deemed to be the best options: April 6, 2016 May 10, 2016 September 13, 2016 October 11, 2016 Members were given options of 4:30, 5:00, or 7:00 p.m. Respondents indicated 4:30 p.m. would be the best time for the test to begin. 12. CLOSED SESSION, IF REQUIRED GEDAC Agenda 3 2016-02-10 13. MOTION TO ADJOURN GEDAC Minutes 1 2016-01-12 THE CORPORATION OF THE TOWN OF GEORGINA EQUITY & DIVERSITY ADVISORY COMMITTEE MINUTES Tuesday, January 12, 2016 4:30 p.m. Council Chambers 1. CALL TO ORDER The meeting was called to order, at 4:38 p.m. 2. ROLL CALL The following Committee members were present: Courtney Baumhard Karen McGill Heather Kemp Jeanne Faria The following staff members were in attendance: Sarah Brislin, Committee Services Coordinator Cathy Tustin, Human Resources Generalist Phil Rose-Donahoe, Manager of Cultural Services (arrived at 5:00 p.m.) The following Committee members were absent: Regional Councillor Danny Wheeler Alicia Lauzon Diversity, Equity and Inclusion Specialist, YRP 3. INTRODUCTION OF ADDENDUM ITEMS - None 4. APPROVAL OF AGENDA Moved by Courtney Baumhard, Seconded by Jeanne Faria RESOLUTION NO. GEDAC-2016-0001 That the January 12, 2016 Georgina Equity and Diversity Advisory Committee meeting agenda be approved as presented. Carried. 5. DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None Page 1 of 22 GEDAC Minutes 2 2016-01-12 6. ADOPTION OF MINUTES Tuesday, December 1, 2015. Moved by Courtney Baumhard, Seconded by Heather Kemp RESOLUTION NO. GEDAC-2016-0002 That the minutes for the Georgina Equity and Diversity Advisory Committee for December 1, 2015 meeting be adopted. Carried. 7. DELEGATIONS/SPEAKERS - None 8. PRESENTATIONS - None 9. CONSIDERATION OF REPORTS ON THE AGENDA (1) Multi-Cultural Reference Group. Phil Rose-Donahoe, Manager of Cultural Services, to provide a verbal update if available regarding the meeting that was held on December 14, 2015. Phil Rose-Donahoe, Manager of Cultural Services, reported that he was unable to attend the meeting held December 14, 2015. Phil advised he would circulate the minutes when he received them. 10. COMMUNICATIONS (1) Gathering Information Refugee Support Planning Poster from the Georgina Public Library. (2) Nominations Open for Premier's Awards for Accepting Schools. (3) Joint Statement on the Truth and Reconciliation Commission's Final Report. (4) Help Develop Ontario's Budget (http://www.ontario.ca/page/pre-budget- consultations). (5) Joint Statement from President of the Treasury Board and Minister of Community Safety and Correctional Services. (6) Joint Statement on the National Inquiry into Missing and Murdered Indigenous Women and Girls. Page 2 of 22 GEDAC Minutes 3 2016-01-12 (7) Ontario Improving Employment Opportunities for People Facing Barriers. (8) Ontario Passes Métis Nation of Ontario Legislation. Moved by Courtney Baumhard, Seconded by Jeanne Faria RESOLUTION NO. GEDAC-2016-0003 That the Georgina Equity and Diversity Advisory Committee receive communication items (1) to (8). Carried. 11. OTHER BUSINESS (1) Chair, Karen McGill, for the Georgina Equity and Diversity Advisory Committee shared the presentation of the former Inclusivity Action Plan (IAP) sub-committee’s results with Council on December 9, 2015. Chair, Karen McGill reported to the Committee that following the presentation, at the request of Council, Committee Services Coordinator, Sarah Brislin, forwarded the survey, Experiences and Perceptions of Discrimination in Georgina. (2) Music in the Streets. Previously Committee Chair, Karen McGill, offered to connect with Mr. Connors and provide more detail with respect to his expectations for the Committee. Chair, Karen McGill met with Mr. Connors regarding GEDAC’s participation in the Music in the Streets festival. Committee members discussed the logistics including the following; GEDAC will have use of 2 sections The sizes of the sections have not yet been determined The Committee would like to have a dance, food and music component The possibility of rotating groups through-out the day Groups would bring what they need. Mr. Connors can provide electricity Groups usually bring a tent Seeking migrant workers and cultural groups in Georgina Committee members submitting suggestions to Committee Services Coordinator, Sarah Brislin Moved by Jeanne Faria, Seconded by Courtney Baumhard Page 3 of 22 GEDAC Minutes 4 2016-01-12 RESOLUTION NO. GEDAC-2016-0004 That the Georgina Equity and Diversity Advisory Committee request: 1. Karen McGill will email Committee Services Coordinator confirming the date of Music in the Streets. 2. Members and staff take shifts at the festival. 3. Canada Day event be discussed next meeting. Carried. (3) Phil Rose-Donahoe, Manager of Cultural Services to present refreshed Diversity PDF (GEDAC Flyer). The Committee discussed their flyer and how it could be improved. Moved by Courtney Baumhard, Seconded by Jeanne Faria RESOLUTION NO. GEDAC-2016-0005 That the Georgina Equity and Diversity Advisory Committee request the following suggestions be forwarded to communications for further revision: 1. On the first page inside under Report of Committee Initiatives and Programs item number 6 be changed from “Undertook a public logo contest to select” to “Undertook a public logo contest”. 2. On the second page inside the Gender circle inside the Diversity Circle on the second page be changed to state “Gender and Gender Identity”, which aligns with the Ontario Human Rights Commission policy. 3. The colors of the diversity wheel on the second page inside the flyer be changed to reflect different contrasting colors rather than different shades of one colour. 4. On the back page - GEDAC objectives are stated twice, at the top and in the two circles. The Committee suggests only stating objectives once and making font larger. 5. Throughout Flyer, the Committee request replacing the photos used if there are any photos on hand that have been taken in the Town and represent diversity. Page 4 of 22 GEDAC Minutes 5 2016-01-12 Carried. (4) Welcome Campaign quote - pull up banner, posters other formats. Moved by Jeanne Faria, Seconded by Courtney Baumhard RESOLUTION NO. GEDAC-2016-0006 That the Georgina Equity and Diversity Advisory Committee request staff member Phil Rose-Donahoe get additional quotes for posters and the roll up banner. Carried. (5) Personality Test (http://www.personalitydimensions.com/) Chair, Karen McGill offered to arrange a test for the Committee. The Committee discussed the potential benefits. Moved by Courtney Baumhard, Seconded by Jeanne Faria RESOLUTION NO. GEDAC-2016-0007 That Committee Services Coordinator send a schedule of potential meeting dates available for the personality dimensions test and that member Karen McGill arrange services Seneca College. Carried. (6) Alternative meeting date options to accommodate member Alicia Lauzon Possible February dates: Wednesday, February 10, 2016, or Thursday, February 11, 2016 Possible April dates: Wednesday, April 6, 2016, or Thursday, April 7, 2016 Moved by Courtney Baumhard, Seconded by Jeanne Faria RESOLUTION NO. GEDAC-2016-0008 That Georgina Equity and Diversity Advisory Committee schedule the following general meetings: Page 5 of 22 GEDAC Minutes 6 2016-01-12 1. Wednesday, February 10, 2016 2. Wednesday, April 6, 2016 Carried. 12. CLOSED SESSION - None 13. MOTION TO ADJOURN Moved by Courtney Baumhard, Seconded by Jeanne Faria RESOLUTION NO. GEDAC-2015-0043 That the Georgina Equity and Diversity Advisory Committee January 12, 2016 meeting be adjourned at 5:23 p.m. Carried. ________________________ Karen McGill Chair ________________________ C. Sarah A. Brislin Committee Services Coordinator Page 6 of 22 Sarah Brislin From: Ontario News <[email protected]> Sent: January-12-16 12:50 PM To: Sarah Brislin Subject: Investing in Ontario's Community Agencies Right-click here t Right-click here t pictures.
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