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Statement of Work Training Delivery of Search Courses & Responder Training

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Statement of Work Training Delivery of Search Courses & Responder Training NATO UNCLASSIFIED STATEMENT OF WORK TRAINING DELIVERY OF SEARCH COURSES & RESPONDER TRAINING Version 0.7 10 Sep 2019 NATO Support and Procurement Agency Support to Operations Directorate NATO UNCLASSIFIED NATO UNCLASSIFIED AMENDMENT RECORD Version Date Page(s) / Para(s) Amendment(s) (a) (b) (c) (d) V0.7 Addressees are responsible for destroying/identifying superseded versions of this document. This document contains NSPA proprietary information. Reproduction or disclosure of any part without prior approval by NSPA is not permitted. ii NATO UNCLASSIFIED NATO UNCLASSIFIED Table of Contents ANNEXES: A. Course Occurrence Sheet. B. Expert Instructor Requirements. iii NATO UNCLASSIFIED NATO UNCLASSIFIED ABBREVIATIONS AFU Armed Forces of Ukraine AQAP Allied Quality Assurance Publication CCA Curriculum Control Authority COE (NATO) Centre of Excellence CPM Contract Project Manager EOD Explosive Ordnance Disposal ERW Explosive Remnants of War HMA Humanitarian Mine Action IED Improvised Explosive Device IEDD Improvised Explosive Device Disposal IMAS International Mine action Standards ISO International Standardization Organization MA Mine Action MOD Ministry of Defence MOI Ministry of Interior MWD Military Working Dogs NATO North Atlantic Treaty Organisation NGU National Guard of Ukraine NMAA National Mine Action Authority NPU National Police of Ukraine NSPA NATO Support and Procurement Agency OF Officer OH&S Occupational Health & Safety OR Other ranks OTS Off the Shelf SAT Systems Approach to Training SESU State Emergency Service of Ukraine SOW Statement of Work SSTS State Security Transport Service of Ukraine UXO Unexploded Explosive Ordnance VNC Voluntary National Contribution WP Work Package SUMMARY OF SUPPORTING REFERENCES & INFORMATIVE SOURCES Ser Document (a) (b) INTERNATIONAL 1 ISO 9001Quality management systems 2 ISO 10015 Quality management –guidelines for training 3 UNMAS UN Test and Evaluation Protocol 09.30/01/2014 EOD Competency Standards 4 T&EP 09.31/01/2018 5 UN IEDD Standards (May 2018) 6 IMAS 08.40 Marking Mine and ERW Hazards 7 IMAS 09.31 Improvised Explosive Device Disposal (First Edition Feb 2019) NATO Agreement between the Cabinet of Ministers of Ukraine and NSPO on Support Cooperation 8 signed in Brussels on 27 April 2015 9 STANAG 2389 Annex D Minimum Standards of Proficiency for an IEDD Operator (UNCLAS) 10 STANAG 2143 Para 7 EOR/EOD Capabilities (UNCLAS) 11 STANAG 2143 Para 7l Evaluate EOD Units, Para 9 Training 12 NATO Term 13 ATP 3.12.1.1 Allied Tactical Doctrine for Military Search (UNCLAS) 14 ATP 3.12.1.2 Military Search Training Requirements (UNCLAS) 15 AQAP 2131 NATO Quality Assurance Requirements for Final Inspection and Test (UNCLAS) 16 Bi-Strategic Command Directive 75 (series) Education and Training iv NATO UNCLASSIFIED NATO UNCLASSIFIED This is not an exhaustive list and NSPA accepts no liability for omissions. The contractor shall be responsible for accessing open source NATO publications material (https://nso.nato.int/nso/nsdd/_CommonList.html). The contractor shall be responsible for the use and application of current amendment or version status. The contractor shall be responsible for the use and application of current amendment or version status. v NATO UNCLASSIFIED NATO UNCLASSIFIED SECTION 1 – GENERAL 1.1. BACKGROUND This Statement of Work (SOW) is part of the Work Packages (WP) within the NATO Trust Fund Project in Ukraine for EOD and Counter IED (C-IED). The project invites participation from the Defence and Security sector including those involved in humanitarian activities. NSPA are the Executing Agent and Project Manager on behalf of the Lead Nation the Slovak Republic. NSPA has been working in Ukraine since 2001 and has an established local office. 1.2 REQUIREMENTS The requirements are Tasks1 that form part of the WPs to develop and enhance the C-IED capability within Ukraine. The general requirements shall be met from Off the Shelf (OTS) courses. Lengthy Training Needs Analysis and formal Course Design processes shall not be conducted. The courses required are: • Task 2.3 Headquarters (HQ) Search Advisor • Task 2.4 Post Bomb Scene Search • Task 3.1 Building and Urban Search Train the Trainer (T3) • Task 3.2 Responder Awareness Train the Trainer (T3) The contractor shall maintain and promote the NATO doctrinal and organisational approaches in delivery. Ukraine terminology often refers to the NATO term ‘EOD’ linguistically as Demining. This is further complicated since 2014 with the international assistance towards Humanitarian Mine Action (HMA). NATO terms and approaches shall be maintained and transliteration avoided. This is not a demining project. 1.2. CONTRACTOR OBJECTIVE The contractor shall deploy the necessary number of international expert instructors adapting OTS courses and deliver to meet the requirement in accordance with this SOW and project timelines. In the performance of the work, the contractor shall observe applicable laws and regulations where applicable governing the use of equipment in training for EOD and C-IED applications taking every reasonable and practical measure to protect against accidents. 1.3. TERMS AND DEFINITIONS For the purposes of this SOW, the terms and definitions shown in Table 1 shall apply. Table 1: Terms and Definitions. Ser Term Definition (a) (b) (c) 1 Contractor The NSPA contract definition shall apply. Indicates a mandatory requirement: it is used to indicate requirements strictly 2 Shall to be followed in order to conform to the document and from which no deviation is permitted. Indicates a recommendation: it is used to indicate that among several possibilities one is recommended as particularly suitable, without mentioning or 3 Should excluding others, or that a certain course of action is preferred but not necessarily required, or that (in the negative form, 'should not') a certain possibility or course of action is deprecated but not prohibited. Indicates permission: it is used to indicate a course of action permissible within 4 May the limits of the document. Indicates possibility and capability: it is used for statements of possibility and 5 Can capability, whether material, physical or casual. 1 The Task Number refers to the project plan and is retained for clarity and tracking. 1 NATO UNCLASSIFIED NATO UNCLASSIFIED SECTION 2 – PROJECT MANAGEMENT 2.1. CONTRACT PROJECT MANAGER (CPM) The contractor shall nominate a CPM who shall be responsible for the performance of the work and act on behalf of the contractor on all contractual matters. The CPM shall deploy with the team to the Ukraine training locations. The CPM shall have responsibility to understand the hazards and necessary precautions in training, and to be responsible for undertaking Risk Assessments, the planning and supervision of all training activities. The CPM shall work with the Host Nation training facility management. For activities provided or undertaken by Ukrainian personnel, the CPM shall retain an oversight responsibility for best practice and safety. The CPM shall have at as a minimum the instructor requirements at Section 3. 2.2. LANGUAGE The contract shall be managed in English. The CPM and instructors shall be able to read, write, speak and understand English to SLP 5555 (Native/bilingual) in accordance with ATrainP-52. Except where otherwise stated the delivery language shall be English. 2.3. QUALITY ASSURANCE The contractor shall be responsible for maintaining effective control of the processes and quality of training materiel and delivery. The contractor shall comply with the requirements of AQAP 2131. For this SOW, the contractor shall demonstrate how the final products, the course delivery and outputs are assured against the Systems Approach to Training (SAT) process. This shall include existing contractor quality or evaluation plans or processes, certifications and/or company accredited memberships of relevant recognised professional bodies. See also Evaluation and Reporting with Tasks at Para 3.9 and Sections 4 to 7. Duplication of systems shall not be required3. 2.4. OCCUPATIONAL HEALTH & SAFETY (OH&S) The contractor shall comply with, as minimum, EU regulations, implementation references and directives, state national, regional and local laws where in force and applicable relating to OH&S. The contractor shall include Risk Assessments within their OTS course and lesson plans where appropriate. RA shall be revised based on information supplied by NSPA or the Host Nation training facility management. 2.5. CONTRACT MEETINGS The contractor shall support by attendance all requested contract meetings. This may be undertaken at their premises or training sites with no cost to NSPA. The Contractor shall organize a Post Award Quality Assurance Meeting as soon as possible and not more than one month after contract award on a date to be agreed. NSPA may launch via email or teleconference and/or extend the period to coincide with other NSPA project activities. This may be convened by NSPA at the training location. 2.6. REPORTING The contractor shall provide NSPA with regular reports when deployed in Ukraine to substantiate the results and progress and to serve as a tracking and record through the process. The Contractor shall provide to NSPA at least the following: 2.6.1 Weekly Report. This management report summarizes the project status of the activities and tasks. The format of the report will be agreed by NSPA with the 2 To provide NATO Forces a language proficiency for the purpose of communication. 3 For example, SAT, ADDIE, Mellor Loop, Plan-Do-Check-Act, DMAIC or similar recognised models with demonstrated evaluation and improvement feedback application. 2 NATO UNCLASSIFIED NATO UNCLASSIFIED Contractor. It may be a covering summary letter via email with attached records of training reports and activities. 2.6.2 Course Occurrence Sheet. The contractor shall complete and maintain the course occurrence sheet in the format and instructions at Annex A. As training shall be delivered across several centres, with differing ministries and personnel, it is essential to prevent misunderstanding therefore all issues closed or open shall be recorded. The occurrence sheet provides a record to NSPA and an assurance to the contractor on their performance.
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