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States of Sustainability:A Review of State Projects

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States of Sustainability:A Review of State Projects States of Sustainability: A Review of State Projects funded by the National Digital Information Infrastructure and Preservation Program (NDIIPP) May 2012 Christopher A. Lee University of North Carolina at Chapel Hill Lee, Christopher A. “States of Sustainability: A Review of State Projects funded by the National Digital Information Infrastructure and Preservation Program (NDIIPP).” Chapel Hill, NC: University of North Carolina, 2012. Attribution-NonCommercial CC BY-NC Revision History Final review draft distributed to all project partners February 6, 2012 Final report completed March 22, 2012 Final report published April 2, 2012 Final report updated - two sentences revised to clarify PeDALS May 8, 2012 project licensing arrangements and implementation of LOCKSS 1 Contents Executive Summary ........................................................................................................................ 5 Overview of the Four NDIIPP States Projects ................................................................................ 8 Geospatial Multistate Archive and Preservation Partnership (GeoMAPP) ................................ 9 A Model Technological and Social Architecture for the Preservation of State Government Digital Information (MTSA) ....................................................................................................... 9 Multi-State Preservation Partnership (MSPP)........................................................................... 10 Persistent Digital Archives and Library System (PeDALS) ..................................................... 10 Study of the NDIIPP States Projects – Background and Approach.............................................. 10 Observations and Lessons Learned ............................................................................................... 11 Building on a Diverse Set of Strengths ..................................................................................... 12 Building Bridges across Professional Communities ................................................................. 14 Persistence in the Face of Dramatic Changes and Challenges .................................................. 15 Beginning with Prototypes and Building Incrementally ........................................................... 16 Focusing on Specific Content Types ......................................................................................... 16 Adopting Modular and Decomposable Approaches ................................................................. 17 Preparing for Formal Agreements and Flexibility of Arrangements ........................................ 18 Relating State NDIIPP Projects to Library of Congress Goals..................................................... 19 Implications and Recommendations for Other States ................................................................... 20 Recommendation 1 – Adopt Robust Strategies ........................................................................ 20 Recommendation 2 – Continue to Look Outward .................................................................... 21 Recommendation 3 – Pick a Mode of Contribution and Act on It ............................................ 22 Implications and Recommendations for Funding Agencies ......................................................... 23 Acknowledgements ....................................................................................................................... 23 Appendices .................................................................................................................................... 25 A. GeoMAPP – Project Summary ...................................................................................... 26 B. GeoMAPP – Timeline .................................................................................................... 51 C. MTSA – Project Summary ............................................................................................. 59 D. MTSA – Timeline .......................................................................................................... 77 E. KEEP – Project Summary .................................................................................................. 84 F. KEEP - Timeline ................................................................................................................ 98 G. MSPP – Project Summary ............................................................................................ 104 H. MSPP – Timeline ......................................................................................................... 117 I. PeDALS – Project Summary ........................................................................................... 120 J. PeDALS - Timeline ......................................................................................................... 136 2 K. Software Tools and Components Used by Projects ..................................................... 142 ActiveMQ ............................................................................................................................ 142 ArcCatalog ........................................................................................................................... 142 ArchiveThis! ........................................................................................................................ 142 ArcGIS ................................................................................................................................. 143 Auto Todd (Archive Utility To Optimize Transfer Of Digital Documents) ....................... 143 AXAEM (APPX-based Archives Enterprise Manager) ...................................................... 144 BagIt Tools .......................................................................................................................... 145 BizTalk Server ..................................................................................................................... 146 ClamAV ............................................................................................................................... 147 Django ................................................................................................................................. 147 DROID (Digital Record Object Identification) ................................................................... 148 Drools .................................................................................................................................. 148 DSpace ................................................................................................................................. 148 Esri GeoPortal Server .......................................................................................................... 149 eXist ..................................................................................................................................... 150 Fedora (Flexible Extensible Digital Object Repository Architecture) Commons ............... 151 Heritrix................................................................................................................................. 151 JHOVE (JSTOR/Harvard Object Validation Environment) ............................................... 152 Karen’s Directory Printer .................................................................................................... 152 LOCKSS (Lots of Copies Keep Stuff Safe) ........................................................................ 153 Lucene (Apache) .................................................................................................................. 154 MD5deep ............................................................................................................................. 154 MD5 Summer ...................................................................................................................... 154 Merritt Preservation Repository .......................................................................................... 155 Metadata Parser ................................................................................................................... 155 MySQL ................................................................................................................................ 156 New Zealand Metadata Extractor ........................................................................................ 156 OpenOffice .......................................................................................................................... 157 Open States iOS Application ............................................................................................... 157 PeDALS Email Extractor .................................................................................................... 158 PeDALS System .................................................................................................................. 158 Robocopy ............................................................................................................................. 159 Rsync ................................................................................................................................... 160 3 SDB (Safety Deposit Box) .................................................................................................. 160 SQL Server .........................................................................................................................
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