Selection of Consultants Request for Expressions of Interest
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STANDARD PROCUREMENT DOCUMENT Selection of Consultants Request for Expressions of Interest Employer: ILBANK Funds from: Agence Française de Développement (AFD) by delegation of the European Union Facility for Refugees in Turkey May 2021 ope-M2092a - Request for Expressions of Interest – V6 Selection of Consultants – Request for Expressions of Interest 1 TURKEY İLBANK MUNICIPAL SERVICES PROJECT I Design Review, Preparation of Bidding Documents and Construction Supervision Services for Consultancy Services for Design Review, Preparation of Bidding Documents and Construction Supervision Services for Hatay Dörtyol Drinking Water Project, Mersin Akdeniz District Toroslar-Kazanlı and Homurlu Neighborhood Sewerage Project, Mersin Erdemli District Tömük-Arpaçbahşiş Neighborhood Sewerage Network, WWTP and Sea Outfall Project (AFD2-C2) CONSULTING SERVICES Expressions of Interest İLBANK has applied for a financing from Agence Française de Développement ("AFD"), and intends to use part of the funds thereof for payments under the following project Municipal Services Project II (the content of which is further described in the Appendix 1 below). Description of the Services: The Services of the consultant shall consist of design review, preparation of bidding documents, technical assistance during the bidding stage, and work supervision during construction stage and defects liability period (DLP) services for the following drinking water, waste water network, wastewater treatment plant and sea outfall Sub-project investments. I. (Hatay) Dörtyol Drinking Water Project Official 2018 data show that the number of registered Syrian refugees in Hatay is 442,091 (account for 28.07 % of whole Hatay population), which is the one of the highest numbers in Turkey. Population in Dörtyol is estimated to be around 115,000, including 24,000 registered Syrian refugees. The sub-project area is Dörtyol centrum and its adjacent neighbourhoods - Çaylı, Ocaklı and Özerli. Dörtyol is a district of Hatay Province, 88 km away from Hatay city center, with a surface area of 342 km2. Population in Dörtyol is estimated to be around 115,000, including 24,000 registered Syrian refugees. The drinking water network in Dörtyol has reached its economic life span; the non revenue water (NRW) rate in the project’s area is above 50%, and should reach 25% after the project’s implementation, according to HATSU’s estimates. The network currently consists of PVC and cement-asbestos pipes, which frequently burst; some of the transmission lines also need to be replaced. ope-M2092a - Request for Expressions of Interest – V6 Selection of Consultants – Request for Expressions of Interest 2 According to the new drinking water network detailed design approved by ILBANK, the Sub- Project consists of (i) approximately 240 km of distribution lines (ø 90 / ø 700 mm) and 12 km of transmission lines, (ii) around 11,300 house connections (renewals) and (iii) a new water tank with a capacity of 500 m3. The Project Owner will be HATSU. II. (Mersin) Akdeniz District Toroslar-Kazanlı and Homurlu Neighborhood Sewerage Project Mersin is the 11th most populous province of Turkey and a port on the Mediterranean cost of Turkey. This Sub-Project’s area includes the neighbourhoods of Toroslar, Kazanlı and Homurlu, which are located in Mersin’s Akdeniz district. The combined population of these rather rural neighborhoods reached 5,200 people, within a perimeter of about 14.4 km2. Most of the households in the Sub-Project’s area use septic tanks, which are considered to have a leaky structure. As a consequence, a new sewerage network should be constructed based on sound engineering practices, with the objective of connecting approximately 60% of the people in the project’s area by the end of the implementation period (2025). The Sub-Project will consist in the construction of approximately 67km of sewage network, including around 3,000 house connections. The treated effluents will be connected to the existing Karaduvar WWTP. MESKI will be the Project Owner. III. (Mersin) Erdemli District Tömük-Arpaçbahşiş Neighborhood Sewerage Network, WWTP and Sea Outfall Project Mersin is the 11th most populous province of Turkey and a port on the Mediterranean cost of Turkey. The Sub-Project targets two neighborhoods, namely Tömük and Arpaçbahşiş, which are located inside the borders of Erdemli district, and account for a total population of approximately 20,000 people in winter and 65,000 people in summer. Syrian refugees are estimated to account for approximately 12% of the population in Mersin. Two different types of settlements characterize the project area: in the north, there is a rural area where the permanent population lives (using mostly individual septic tanks) and, in the south, there is a more urban area containing secondary houses (where wastewater is removed through large-volume collective septic tanks and package wastewater treatment plant). Only 10% of the project area’s population is connected to the network, but the collected wastewater is discharged without proper treatment in the nearest stream. The Sub-Project aims at the construction of (i) a wastewater network of approximately 50km, including 6 pumping stations and about 1,700 parcel connections, (ii) a WWTP with advanced biological treatment and a capacity of 23,000m3/day as a first stage (2035), (iii) a deep-sea discharge outlet, on the basis of the total capacity projected for stage 2 (2050), with an expected length of 544 m on the coast (between the pumping station and the sea) and 2,000 m in the sea. ope-M2092a - Request for Expressions of Interest – V6 Selection of Consultants – Request for Expressions of Interest 3 The sub-project will thus serve both the permanent and secondary housing population of the project area, allowing to reach a 100% connection rate to a safely managed wastewater service. MESKI will be the Project Owner. All detailed designs and technical specifications will be available in Turkish. Tender documents are expected to be in Turkish as well. Fluency in English and Turkish will be essential (for at least some members of the team) to the completion of the Consultancy. The Consultant’s Services will be implemented over following two main phases: Phase-1 (Lump-Sum): Design Review, Preparation of Bidding Documents and Technical Assistance during the bidding and evaluation period Phase-2 (Time Based): Supervision of construction works and defects liability period (DLP) The estimated duration of the Services is seven (7) months for Phase-1 (Design Review & Bidding Document preparation period is 3 months + Bidding & Evaluation period is 4 months) and thirty-six (36) months for Phase-2 including twelve (12) months of Defects Liability Period (DLP). The total required time input for the Key Experts is estimated at this stage to be 500 person-months. This does not include the required time input from personnel other than the Key Experts, Location of Services Phase 1: For the design and procurement stage, services may be handled from anywhere, provided regular communication is made possible with ILBANK’s representatives (in Ankara) and representatives of the municipalities in coordination with ILBANK’s representatives. However, site visits (in Hatay and Mersin Cities) may be required in the course of design review. Phase 2: Substantial presence will be required on site. The location of phase 2 services will be mainly within the region of Hatay and Mersin Cities and around. İLBANK hereby invites Applicants to show their interest in delivering the Services described above. This Request for Expressions of Interest is open to: Consulting firms Individual consultants Joint Venture between NGO(s) and NGOs consulting firm(s) Eligibility criteria to AFD financing are specified in sub-clause 1.3 of the "Procurement Guidelines for AFD-Financed Contracts in Foreign Countries", available online on AFD’s website: http://www.afd.fr. The Applicant shall submit only one application, either in its own name or as a member of a Joint Venture (JV). If an Applicant (including any JV member) submits or participates in more than one application, those applications shall be all rejected. However, the same Subconsultant may participate in several applications. If the Applicant is a JV, the expression of interest shall include: a copy of the JV Agreement entered into by all members, ope-M2092a - Request for Expressions of Interest – V6 Selection of Consultants – Request for Expressions of Interest 4 or a letter of intent to execute a JV Agreement, signed by all members together with a copy of the Agreement proposal, In the absence of this document, the other members will be considered as Subconsultants. Experiences and qualifications of Subconsultants are not taken into account in the evaluation of the applications. Specific Content of the Application and Evaluation Criteria Interested Applicants must submit an Expression of Interest (EoI) written in English Language and shall provide the following information: (i) Cover Letter, comprising the firm's name, address, contact person, telephone, fax and email if applicable mention the association for this project with a letter of authorization to sign the EoI. (ii) Presentation of firms showing the firm’s main activities, year of establishment, number of permanent staff and part-timers, fields of expertise, yearly turnover for the previous 3 years (2018 – 2020) and client references (name, address, telephone number, email address of client, (presentation max. 3 pages per firm, without brochures)), as well as the list of its ongoing projects (including the name of experts mobilized). In case of an association, it must include clear statements regarding the nature and type of the association as well as the competence and responsibilities of each association member. (iii) Statements and Declarations : - Declaration of Association – presenting the intended contractual arrangement between the joint venture members and/or sub- consultants, nominating the lead consultant and including letters of intent of participating firms (in case of sub-contractors a fax copy of such letter of intent is sufficient) as described above, with regards to JV arrangements.