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April 2019 at 7.30Pm Monk Fryston Parish Council NOTICE OF MEETING I hereby give notice that a meeting of the Parish Council of the above named Parish will be held at the Church Hall, Church Lane on Wednesday 17 April 2019 at 7.30pm All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting. Dated this 11 April 2019 AGENDA Item Lead 1 To receive apologies for absence 2 To receive declarations of interest 3 Confirmation of Minutes a To confirm the Minutes of the Meeting held on 20th March 2019 4 To receive District Councillor’s update 5 Planning Chair 1) To agree consultation responses to the following planning proposals: a Proposed attached single garage, 8 Abbeystone Gardens, Monk Fryston b Proposed erection of 3No. dwellings, The Stables, Old Vicarage Lane, Monk Fryston 6 Finances Clerk a Authorised payments since last meeting: 1 Clerks SO salary payment 2 HMRC (£192.20 – cheque 1128) b Current Account Current Account as Statement to 1 April 2019 £4632.29 Previous Balance £13565.76 Cash received £00.00 Cheques issued and cleared £8933.47 Cheques not cleared £35.64 Cash available when all cheques cleared £4596.65 c Yorkshire Bank Savings Account Savings Account balance £113,015.30 d Skipton BS Account Account balance £71044.25 Monk Fryston Parish Council Item Lead e Future Commitments / Income Liabilities as set out in Balance Sheet schedule (-) £7431.33 Creditors (+) £3772.78 Total Commitments (-) / Income (+) (-) £3658.55 f Cash Book Cash Book Balance at 7 April 2019 £4596.65 g Current Account / Cash Book Reconciliation The ‘Cash available when all cheques cleared’ (b above) reconciles with the ‘Cash Book balance when all cheques cleared’ (f above) h Expenditure / Budget comparison The comparative expenditure through to the end of March was £30965.57 against a forecast of £28520.00. However the budget included £3000 for Christmas lighting. The end of year Receipts and Payments and Debtors and Creditors statements (issued under separate cover) sets out the PC’s financial position at the financial year end. i Audit Control Councillors to confirm that they are satisfied that the above demonstrates that the PC is maintaining an effective system of audit and control including taking account of commitments and liabilities as required by the annual audit. 7 Clerks Update Clerk a Election 2 May: SDC received six nominations for the seven seats on the Council. All six nominees were elected unopposed and their term of office will commence on 6 May subject to completion of statutory undertakings. b Research is being carried out to establish which powers the PC can invoke to carry out traffic calming measures and / or purchase appropriate equipment. c As required under the enabling statutory legislation the Community Association has provided its written report (issued under separate cover) on the use of the sound equipment donated to it by the PC last year. d The summer planting has been ordered with availability expected in May subject to appropriate weather conditions e Following the meeting with representatives of SDC and NYCC the PC is awaiting NYCC’s deliberations on the two improvements requested for the re-design of the A63 / A162 roundabout. However the timing of the actual delivery of the intended alterations to the roundabout remains ‘at large’. 8 Motions (in bold italic) Various a to make payments in accordance with payments schedule (issued under separate Clerk cover) b To agree a revised budget for the current year (issued under separate cover) c To expend up to £500 to obtain legal advice on the strength of the PC’s case that Cllr BH Monk Fryston Parish Council Item Lead NYCC is responsible for the maintenance of the Church Lane footpath. If agreed engage Elmhirst Parker to deal with this matter. d To consider the application for a grant received from Monk Fryston Pre School Cllr BH and to determine an appropriate award (application issued under separate cover). e To consider the request for a donation received from Age UK and to determine an Cllr SS appropriate award (application issued under separate cover). f To take steps to register ownership of the triangular area of land on The Mount i.e. Cllr BH the one where the bench and waste bin are situated. g To agree the heads of terms received from NYCC for the lease of the Triangle Cllr BH (document issued under separate cover) h To replace the three street lights on Fryston Common Lane with led lamps at an Cllr BH estimated cost of £3000 including utilising the PC’s one remaining previously purchased led light. i To agree if it is appropriate for the Parish Council to become a member of the Cllr BH newly formed Community Association CIO and to pay the membership fee of £1 before the 30th April. j To extend the order for the cleaning of the bus shelters to include the two new Cllr BH ones k To identify any items requiring repair and / or maintenance and to agree action. Cllr BH 9 Discussion Items a Residents issues Cllr BH b Filling the vacant seat on the Council Cllr BH c Loneliness in the locality. Cllr BH d Capital projects working group Cllr BH 10 Updates Various a Burial Committee. Cllr SS b Community Association. Cllr NS c Pedestrian Highway Safety Cllr BH d Village Decoration Cllr BH e MFPC/HPC liaison group. Cllr SS f New bank accounts Cllr BH g Lumby Lane cycle / footway initiative Cllr MJ h Footpath adjacent to Community Centre. Cllr BH i NYCC meeting re Battersby’s roundabout alterations. Clerk j Footpath working party Cllr SW 11 Correspondence POST IN a YLCA membership invoice b Grant application from Preschool Monk Fryston Parish Council Item Lead c Amberol invoice d SDC planning consultation re 8 Abbeystone Gardens e Yorkshire Bank Statement f Zurich Municiple unsolicited mail g Age UK donation request POST OUT a Maypole Manufacturing Ltd. payment b HMRC payment c NYCC payment 12 Items For Next Meeting All a Items to be with Clerk before 26th April for next meeting on 15th May Receipts and Payment Account For the year ended on 31 March, 2019 RECEIPTS 2017.18 2018.19 PAYMENTS 2017.18 2018.19 Current Account £ £ Current Account £203,240.05 £33,602.87 Balance at 01/04/18 179,748.67 4,025.74 Account Transfer 170,000.00 Precept 19,450.00 20,020.00 Asset Purchase 7,742.34 9,295.38 VAT Reclaim 2,527.94 3,612.71 Audit` 561.00 335.00 NYCC for grass cutting 291.07 291.07 Burial Committee Precept 1,249.73 1,335.42 Transfer from YB Savings Account 10,000.00 Christmas Decorations 155.00 CiL Payment 5,248.11 Clerks Salary 3,689.84 3,829.85 SDC contribution to replacement bench cost Cllr Expenses (Church Lane footpath research) 18.80 15.60 Third party payment for valuation 180.00 Consultancy / Professional Sevices 1,182.19 3,412.87 Hillam PC 70.00 Council News Letter 167.50 Donations 110.00 Yorkshire Bank Savings Account Electricity 561.26 640.14 Balance at 01/04/18 13,051.65 113,107.17 Grounds Maintenance 3,421.00 3,005.08 Transfer from Current Account 100,000.00 Insurance 423.53 425.51 Proceeds from sale of Quarry Land 9,800.00 Landscaping and Planting 835.00 1,771.93 Interest 55.52 108.13 Replacement, Repairs and Maintenance 674.82 673.06 Room Hire 175.00 100.00 Skipton BS Account Running Expenses 107.29 532.98 Balance at 01/04/18 0.00 70,000.00 S137 Grants and Payments 230.00 1,153.29 Inteest 70,000.00 1,044.25 Sale of Land 1,269.00 Statutory Grants 1,500.00 3,748.31 Street Lighting 9,140.85 86.41 Subscriptions 376.00 387.00 Traffic Management 1,200.00 1,200.00 Training 41.40 63.54 Balance at 31/03/19 4,025.74 4,596.65 Yorkshire Bank Savings Account Transfer to current account 0.00 10,000.00 Closing Balance at 31/03/19 113,107.17 113,015.30 Skipton BS Account Withdrawals 0.00 0.00 Closing Balance at 31/03/19 70,000.00 71,044.25 TOTAL £390,372.96 £232,259.07 TOTAL £390,372.96 £232,259.07 Signed as properly presenting Signed FROM BREAKDOWN SHEET FROM BUDGET SHEET actual expenditur 'current' e (net) to original 'budget' underspend remaining in end Dec to end Dec to end Dec budget Burial Board £1,128.40 £1,200.00 71.60 £0 Clerks Salary £2,276.80 £2,439.00 162.20 £813 Clerk National Insurance £0.00 0.00 £0 Council News Letter £140.00 140.00 £200 Clerk Use of Facilities £270.00 270.00 £90 Councillor expenses £10.42 £180.00 169.58 £0 DPPO costs £232.00 £400.00 168.00 £0 Electricity for lighting £475.92 £600.00 124.08 £0 Grants £2,794.00 £1,612.50 -1,181.50 £430 Grass Cutting £2,580.00 £2,988.00 408.00 £0 Income £0.00 £0.00 0.00 -£300 Internal and external Audits £156.00 £290.00 134.00 £0 Knotweed Treatment £272.00 £272.00 0.00 £0 Lighting repairs £108.33 £940.00 831.67 £0 Office Running Expenses £135.72 £135.00 -0.72 £45 Op Costs for C A £1,500.00 1,500.00 £0 Plants £561.67 £1,200.00 638.33 £0 Quarry Planning application £500.00 500.00 £500 Renewal of street lights £5,000.00 5,000.00 £2,100 Repair and paint fencing at the triangle £100.00 100.00 £0 Rights of way footpath leaflet £75.00 75.00 £75 Room Hire £176.00 £135.00 -41.00 £45 Statutory Insurance £433.51 £450.00 16.49 £0 Training and Prof Memberships £382.00 £200.00 -182.00 £100 Xmas Trees £140.00 £100.00 -40.00 £75 Unplanned £564.47 -564.47 £820 Total £12,427.24 £20,726.50 8,299.26 4,993.00 Currently projected end of year spending £17,420.24 Originally expected spending £21,792.00 Potential underspend £4,371.76 Quarry Land windfall Income £5,250 DEBTORS AND CREDITORS 31st MARCH 2019 CURRENT ACCOUNT 2017.18 2018.19 LIABILITIES 2017.18 2018.19 Current account statement 31 March 2018 £4,579.58 £11,349.89 unpresented cheque no 1063 £75.00 unpresented
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