Practical Information
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2016 PRACTICAL INFORMATION FOR NEW INTERNATIONAL STUDENTS AT AALBORG UNIVERSITY COPENHAGEN TABLE OF CONTENTS Welcome to Aalborg University Copenhagen 4 Planning your stay 6 International Welcome Day at AAU CPH 10 How to register in Denmark for non-EU students 11 How to register in Denmark for EU-Students 12 Living in Denmark 15 How to save money 16 Transportation 19 Learning Danish 22 Services at Aalborg University Copenhagen 23 Study environment 26 Important network 28 The Student Guidance Centre 29 Important contacts 30 WELCOME TO AALBORG UNIVERSITY. WE HOPE YOU WILL ENJOY YOUR STAY! PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 4 FOR INTERNATIONAL STUDENTS 2016 WELCOME TO AALBORG UNIVERSITY COPENHAGEN On behalf of the International Office at AAU CPH, we would like to welcome you to INTERNATIONAL Aalborg University Copenhagen. OFFICE AAU CPH This Practical Information leaflet will help HOW TO CONTACT US? you to prepare your journey and arrival at Aalborg University Copenhagen, so please read the folder carefully and make use of the PHONE +45 99 40 37 75 information already prior to your arrival. The International Office at AAU CPH acts as a E-MAIL [email protected] central service unit for all new international students, where you can get non-academic guidance both prior to your arrival and WEB www.internationaloffice.aau.dk throughout your studies. www.en.aau.dk/International +Students/ We strive to provide you with our excellent service and look forward to assist you in making your stay a great experience. Sincerely, PLEASE DO NOT HESITATE TO CONTACT INTERNATIONAL OFFICE AAU CPH US IF YOU HAVE QUESTIONS OR NEED ASSISTANCE AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2016 FOR INTERNATIONAL STUDENTS 5 JOIN US! FACEBOOK • International Office - Aalborg University FACEBOOK GROUPS • AAU-CPH International Corner • International Accommodation Office AAU CPH PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 6 FOR INTERNATIONAL STUDENTS 2016 PLANNING YOUR STAY - CHECK LIST TO DO REMEMBER TO TAKE BEFORE ARRIVAL WITH YOU Apply for visa and residence Valid passport and ID card permit (non-EU students only) (and 2 photo copies) Arrange for insurances (for Debit card/traveller’s example health/travel/ cheques/Danish currency personal insurance) Travel adopter for electrical Apply for the EU European appliances (220V) Health Insurance Card (the blue card) (EU students only) Mobile phone Make travel arrangements Dictionary, books or other study material Find accommodation Weatherproof clothing Any documents required for your registration in Denmark (see checklist on page 11 and 13) AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2016 FOR INTERNATIONAL STUDENTS 7 PLANNING YOUR STAY RESIDENCE PERMIT & CERTIFICATES NON EU/EEA STUDENTS Non EU/EEA students are As an international student you must apply expected to apply for and receive for a residence permit in Denmark. You their residence permit prior to must apply for both a residence permit/ their arrival in Denmark. certificate and a Civil Personal Registra- tion number (CPR-number). To obtain a residence permit/certificate you must be enrolled and active in a study programme. EU/EEA STUDENTS If this is not the case, the Danish Immigra- EU/EEA students can apply for their tion Service can revoke your residence residence certificate on Interna- permit /certificate. The University is tional Welcome Day between 13:00 obliged to inform the Immigration Service, - 14:00 on Wednesday 31 August at if you are not actively attending the study the State Administration, Ellebjerg- programme. vej 52. Busses will take you there on Wednesday 31 August. We recommend you to check the Danish Immigration Service website: https://www.nyidanmark.dk/en-us/ frontpage.htm to learn more about the NORDIC STUDENTS requirements which apply to applicants Nordic students do not need from your country. a residence certificate or a permit to reside or study in Denmark. IMPORTANT PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 8 FOR INTERNATIONAL STUDENTS 2016 PLANNING YOUR STAY INSURANCE & HEALTHCARE expenses related to illness, injuries, medical When you have received your residence and dental treatments and usually also permit and live in Denmark, you are cases of theft. entitled to the health insurance services and treatment offered by general practitioners We also recommend you to take out a (GP) and at hospitals. personal accident insurance to cover your stay in Denmark. It is particularly important As an international student staying in for students conducting laboratory work to Denmark for more than three months, insure that their insurance covers accidents you are required by law to apply for a involving laboratory work. Civil Personal Registration Number (CPR Please note, since medical treatment is only number) at the Danish National Register / the free of charge when you have received you International House. residence permit, you may want to take out After your registration, you will receive a a personal insurance to cover the first 4 to 6 yellow health insurance card, that allows you weeks of your stay in Denmark. The permit to receive free medical treatment. may take a few weeks to arrive. Always remember to bring the yellow Health Insurance Card when you see your GP or dentist. The name, address and phone HEALTH INSURANCE number of your GP will be printed on the For more information: card. Please note that this card does NOT kortlink.dk/mgxt cover the costs of emergency repatriation and personal liability. Before leaving your home country we YELLOW HEALTH therefore encourage you to purchase an INSURANCE additional travel insurance covering the full CARD period of your stay in Denmark. A travel insurance will typically cover the AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2016 FOR INTERNATIONAL STUDENTS 9 ACCOMMODATION Finding accommodation in Copenhagen is a great challenge. The two main offices in Copenhagen KKIK- and CIU - who administer student accommodation in Copenhagen are under pressure as the demand this year far exeeds the number of rooms available. We recommend that you join their waiting lists if you plan to study in Copenhagen for more than one year. Please note, it may take up to 12 months before you receive an offer from them. The International Accommodation Office at AAU Cph exclusively offers guidance on how to search for accommodation on your own. Renting a room in Copenhagen usually costs between DKK 3,000-5,000 per month. You can find more information on how to search for student accommodation and private accommodation at our website: http://www.en.aau.dk/education/apply/international-accommodation-office/ copenhagen/ ALL ROOMS ADMINISTERED BY AAU CPH ARE BOOKED ! We are sorry to inform you that Aalborg University Copenhagen no longer has available rooms for the autumn of 2016. PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 10 FOR INTERNATIONAL STUDENTS 2016 INTERNATIONAL WELCOME DAY AT AALBORG UNIVERSITY COPENHAGEN On your first day you will attend the up your AAU card, if you have ordered it in International Welcome Day on Wednesday advance. 31 August 2016. At this meeting you can pick IMPORTANT OFFICIAL REGISTRATION IN DENMARK When you arrive in Denmark you need to register your arrival. Please do the registration in the afternoon of the International Welcome Day 31 August, 2016. Residence certificate at the State Administration between 13:00-14:00 CPR number at International House between 16:00 - 18:00 AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2016 FOR INTERNATIONAL STUDENTS 11 HOW TO REGISTER IN DENMARK FOR NON-EU STUDENTS YOU NEED TO OBTAIN A CPR NUMBER, YOU NEED TO BRING TO THE INTERNATIONAL VISA HOUSE You need to apply for/ receive your visa BEFORE your arrival Your passport or other valid ID with photo RESIDENCE PERMIT You need to apply for/ A completed “arrival from receive your residence permit foreign countries” form. Find BEFORE your arrival it in your Welcome Bag / https://www.klxml.dk/KLB/ CIVIL PERSONAL Blanket/Gaelder/fr050.pdf REGISTRATION NUMBER You need to go to the Valid residence permit International House in order to get your CPR number. A Your Danish address bus will drive you there on (e.g. rental contract) Wednesday afternoon 31 August, 2016 PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 12 FOR INTERNATIONAL STUDENTS 2016 HOW TO REGISTER IN DENMARK FOR EU STUDENTS YOU NEED RESIDENCE CERTIFICATE The State Administration (in OFFICIAL REGISTRATION Danish ‘Statsforvaltningen’) will IN DENMARK issue your registration certificate. When you arrive in Denmark you need to register Please complete the OD1 form your arrival. Please do the registration in the “Application for EU-residence afternoon of the International Welcome Day document”. You will find the 31 August, 2016. form in your Welcome Bag or at Residence certificate at the State Administration this link: between 13:00-14:00 CPR number at International House www.statsforvaltningen.dk/ between 16:00 - 18:00 site.aspx?p=6110 CIVIL PERSONAL REGISTRATION NUMBER The International House will issue your CPR number. www.ihcph.kk.dk/ IMPORTANT AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2016 FOR INTERNATIONAL STUDENTS 13 1 2 TO OBTAIN A TO OBTAIN A CPR NUMBER, REGISTRATION YOU NEED TO BRING TO CERTIFICATE YOU NEED TO THE INTERNATIONAL BRING TO THE STATE HOUSE ADMINISTRATION Your passport or other valid ID A completed OD1 form. with photo You will find it in your Welcome Bag or at this link: A completed “arrival from www.statsforvaltningen.dk/site. foreign countries” form. Find aspx?p=6110 it in your Welcome Bag / www.klxml.dk/KLB/Blanket/ Final Confimation letter – you Gaelder/fr050.pdf log-in to STADS DANS in order to get it Valid residence permit, that you got from the State Your passport Administration Two colour photocopies of your Your Danish address original passport. Photo must (e.g. rental contract) be visible One passport photo of yourself PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 14 FOR INTERNATIONAL STUDENTS 2016 ABOUT REGISTRATION If you are unable to complete your registration on International Welcome Day Wednesday 31 August, the State Administration and the International House are open on regular work days.