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Practical Information 2017 PRACTICAL INFORMATION FOR NEW INTERNATIONAL STUDENTS AT AALBORG UNIVERSITY COPENHAGEN TABLE OF CONTENTS Welcome to Aalborg University Copenhagen 4 Planning your stay 6 International Welcome Day at AAU CPH 10 How to register in Denmark for non-EU students 11 How to register in Denmark for EU-Students 12 Living in Denmark 15 How to save money 16 Transportation 19 Learning Danish 22 Services at Aalborg University Copenhagen 23 Study environment 26 Important network 28 The Student Guidance Centre 29 Important contacts 30 WELCOME TO AALBORG UNIVERSITY. WE HOPE YOU WILL ENJOY YOUR STAY! PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 4 FOR INTERNATIONAL STUDENTS 2017 WELCOME TO AALBORG UNIVERSITY COPENHAGEN On behalf of the International Office at AAU CPH, we would like to welcome you to INTERNATIONAL Aalborg University Copenhagen. OFFICE AAU CPH This Practical Information leaflet will help HOW TO CONTACT US? you to prepare your journey and arrival at Aalborg University Copenhagen, so please read the folder carefully and make use of the PHONE +45 99 40 37 75 information already prior to your arrival. The International Office at AAU CPH acts as a E-MAIL [email protected] central service unit for all new international students, where you can get non-academic guidance both prior to your arrival and WEB www.internationaloffice.aau.dk throughout your studies. www.newstudents.aau.dk/ We strive to provide you with our excellent service and look forward to assist you in making your stay a great experience. PLEASE DO NOT Sincerely, HESITATE TO CONTACT US IF YOU HAVE INTERNATIONAL OFFICE AAU CPH QUESTIONS OR NEED ASSISTANCE AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2017 FOR INTERNATIONAL STUDENTS 5 JOIN US! @ InternationalOfficeAalborgUniversity / AAU-CPH International Corner / International Accommodation Office AAU CPH @ aaucph @ aaustudieliv @ aalborguniversitet @ AAUcph @ sesaau PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 6 FOR INTERNATIONAL STUDENTS 2017 PLANNING YOUR STAY - CHECK LIST TO DO REMEMBER TO TAKE BEFORE ARRIVAL WITH YOU Apply for visa and residence Valid passport and ID card permit (non-EU students only) (and 2 photo copies) Arrange for insurances (for Debit card/traveller’s example health/travel/ cheques/Danish currency personal insurance) Travel adopter for electrical Apply for the EU European appliances (220V) Health Insurance Card (the blue card) (EU students only) Mobile phone Make travel arrangements Dictionary, books or other study material Find accommodation Weatherproof clothing Any documents required for your registration in Denmark (see checklist on page 11 and 13) AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2017 FOR INTERNATIONAL STUDENTS 7 PLANNING YOUR STAY RESIDENCE PERMIT & CERTIFICATES NON EU/EEA STUDENTS Non EU/EEA students are As an international student you must apply expected to apply for and receive for a residence permit in Denmark. You their residence permit prior to must apply for both a residence permit/ their arrival in Denmark. certificate and a Civil Personal Registra- tion number (CPR-number). To obtain a residence permit/certificate you must be enrolled and active in a study programme. EU/EEA STUDENTS If this is not the case, the Danish Immigra- EU/EEA students should apply at the tion Service can revoke your residence State Administration, Ellebjergvej permit /certificate. The University is 52, 2450 Copenhagen SV. obliged to inform the Immigration Service, Visit the State Administration within if you are not actively attending the study the opening hours (see p. 12). programme. We recommend you to check the Danish Immigration Service website: NORDIC STUDENTS https://www.nyidanmark.dk/en-us/ to Nordic students do not need learn more about the requirements which a residence certificate or a permit apply to applicants from your country. to reside or study in Denmark. IMPORTANT PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 8 FOR INTERNATIONAL STUDENTS 2017 PLANNING YOUR STAY INSURANCE & HEALTHCARE expenses related to illness, injuries, medical When you have received your residence and dental treatments and usually also permit and live in Denmark, you are cases of theft. entitled to the health insurance services and treatment offered by general practitioners We also recommend you to take out a (GP) and at hospitals. personal accident insurance to cover your stay in Denmark. It is particularly important As an international student staying in for students conducting laboratory work to Denmark for more than three months, insure that their insurance covers accidents you are required by law to apply for a Civil involving laboratory work. Personal Registration Number (CPR number) Please note, since medical treatment is only online at ihcph.kk.dk/indhold/sorting-out- free of charge when you have received you your-paperwork. residence permit, you may want to take out After your registration, you will receive a a personal insurance to cover the first 4 to 6 yellow health insurance card, that allows you weeks of your stay in Denmark. The permit to receive free medical treatment. may take a few weeks to arrive. Always remember to bring the yellow Health Insurance Card when you see your GP or dentist. The name, address and phone HEALTH INSURANCE number of your GP will be printed on the For more information: card. Please note that this card does NOT https://goo.gl/eaDkAL cover the costs of emergency repatriation and personal liability. Before leaving your home country we YELLOW HEALTH therefore encourage you to purchase an INSURANCE additional travel insurance covering the full CARD period of your stay in Denmark. A travel insurance will typically cover the AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2017 FOR INTERNATIONAL STUDENTS 9 ACCOMMODATION Finding accommodation in Copenhagen is a great challenge. The two main offices in Copenhagen KKIK- and CIU - who administer student accommodation in Copenhagen are under pressure as the demand this year far exeeds the number of rooms available. We recommend that you join their waiting lists if you plan to study in Copenhagen for more than one year. Please note, it may take up to 12 months before you receive an offer from them. The International Accommodation Office at AAU CPH exclusively offers guidance on how to search for accommodation on your own. Renting a room in Copenhagen usually costs between DKK 3,000-5,000 per month. You can find more information on how to search for student accommodation and private accommodation at our website: http://www.en.aau.dk/education/apply/international-accommodation-office/ copenhagen/ ALL ROOMS ADMINISTERED BY AAU CPH ARE BOOKED ! We are sorry to inform you that Aalborg University Copenhagen no longer has available rooms for the autumn of 2017. PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 10 FOR INTERNATIONAL STUDENTS 2017 INTERNATIONAL WELCOME DAY AT AALBORG UNIVERSITY COPENHAGEN On your first day you will attend the In order for you to pick it up at the International International Welcome Day on Thursday 31 Welcome Day, you’ll need to order it no later August 2017. than 8 August, 2017 at At this meeting you can pick up your AAU http://www.en.its.aau.dk/instructions/aaucard card, if you have ordered it in advance. IMPORTANT OFFICIAL REGISTRATION IN DENMARK When you arrive in Denmark you need to register your arrival. As EU-student please go to the State Administration to get your residence certificate. Apply online for a CPR-number at ihcph.kk.dk/indhold/sorting-out-your-paperwork. AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2017 FOR INTERNATIONAL STUDENTS 11 HOW TO REGISTER IN DENMARK FOR NON-EU STUDENTS YOU NEED TO OBTAIN A CPR NUMBER, YOU NEED TO HAVE A SCANNED COPY / CLEAR VISA PHOTO OF You need to apply for/ receive your visa BEFORE Your passport or other valid your arrival national ID with photo RESIDENCE PERMIT Valid residence permit You need to apply for/ receive your residence permit Your Danish address BEFORE your arrival (e.g. rental contract / housing confirmation / payment receipt) CIVIL PERSONAL REGISTRATION NUMBER You need to apply online for your CPR-number and make an appointment at the Internatiol House in order to receive your CPR-number. PRACTICAL INFORMATION AALBORG UNIVERSITY COPENHAGEN 12 FOR INTERNATIONAL STUDENTS 2017 HOW TO REGISTER IN DENMARK FOR EU STUDENTS YOU NEED OFFICIAL REGISTRATION RESIDENCE CERTIFICATE IN DENMARK The State Administration (in When you arrive in Denmark you need to register your Danish ‘Statsforvaltningen’) will arrival. The State Administration will have special issue your registration certificate. opening hours for students in August and September Please complete the OD1 form 2017 at Statsforvaltningen, Ellebjergvej 52, “Application for EU-residence 2450 Copenhagen SV. document”. You will find the If you visit Statsforvaltningen within these opening hours, an EU registration form in your Welcome Bag or at certificate can be issued the same day this link: www.statsforvaltningen.dk/ SPECIAL site.aspx?p=6110 OPENING HOURS Thursday 17 August: 8:30 - 10:30 Thursday 24 August: 8:30 - 10:30 CIVIL PERSONAL Friday 25 August: 8:00 - 14:00 REGISTRATION NUMBER Thursday 31 August: 8:30 - 10:30 Please apply online at Friday 1 September: 8:00 - 14:00 www.ihcph.kk.dk/ Friday 8 September: 8:00 - 14:00 Thursday 14 September: 8:30 - 10:30 IMPORTANT Friday 15 September: 8:00 - 14:00 AALBORG UNIVERSITY COPENHAGEN PRACTICAL INFORMATION 2017 FOR INTERNATIONAL STUDENTS 13 1 2 TO OBTAIN A TO APPLY ONLINE FOR A REGISTRATION CPR
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