Agenda Powhatan County Board of Supervisors Regular Meeting January 19Th, 2021 6:30 Pm Call to Order
Total Page:16
File Type:pdf, Size:1020Kb
AGENDA POWHATAN COUNTY BOARD OF SUPERVISORS REGULAR MEETING JANUARY 19TH, 2021 6:30 PM CALL TO ORDER This meeting is being held in the Village Building Auditorium and is open to the public to attend in person, but several remote options remain available to participate or watch the meeting. If you would like to participate in the meeting, go to https://us02web.zoom.us/j/83998792911 by computer or smartphone with the Zoom app. or by phone, dial 1-301-715-8592 or 1-312-626-6799 or 1-929-205-6099 or 1-253-215-8782 or 1-346-248-7799 or 1-669-900-6833 Type Webinar ID: 839 9879 2911 Or iPhone one-tap : US: +13017158592, 83998792911# or +13126266799, 83998792911# **During the public comment period, you may raise your hand using the zoom controls on your screen or press *9 on your phone. Visit the Zoom Help Center for more information. If you would like to watch in real-time, use this link: http://powhatanva.gov/432/Live- Stream-of-Powhatan-County-Meetings If you would like to watch the meeting at your convenience later use this link: http://powhatanva.gov/433/County-Meetings-and-Workshop-Videos-On-D Public comments may also be submitted to [email protected] or by leaving a voicemail at (804) 598-5612. Any comments received up until 5:00 PM of the day of the meeting shall be entered into the meeting minutes. 1 POWHATAN COUNTY BOARD OF SUPERVISORS REGULAR MEETING JANUARY 19, 2021 1. Call to Order 2. Pledge of Allegiance 3. Invocation 4. Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of Presentation 5. Formal Approval of Agenda 6. Election of Chairman 7. Election of Vice-Chairman 8. Board of Supervisors 2021 Meeting Schedule Pages 5-6 9. County Administrator Updates- Certificates of Appreciation, Special Resolutions, Proclamations and Presentations A. COVID Update B. CARES Act Funding Update 10. Public Comment (time limit 3 minutes per individual/5 minutes per group, 30 minutes total time limit that can be extended by the Board) 11. Consent Agenda A. Minutes September 10, 2020 Special Joint Meeting Pages 7-19 B. Minutes September 28, 2020 Regular Meeting Pages 21-32 C. Minutes October 19, 2020 Regular Meeting Pages 33-38 D. Minutes October 26, 2020 Regular Meeting Pages 39-51 E. Minutes November 23, 2020 Regular Meeting Pages 53-62 2 POWHATAN COUNTY BOARD OF SUPERVISORS REGULAR MEETING JANUARY 19, 2021 F. Tax Relief Request – Disabled Veteran Page 65 G. Resolution R-2021-01 Renewing Local Emergency Pages 67-68 H. Resolution R-2021-02 Appropriating the Third Quarter of the Fiscal Pages 69-72 Year 2021 Operating Budget I. R-2021-03 State Road Acceptance by VDOT for Norwood Creek Road Pages 73-76 J. R-2021-04 Requesting State Road Acceptance by VDOT for the Streets Pages 77-81 within the Norwood Creek Subdivision (Section F) K. Bonded Projects Update Page 83 12. Appointments to Boards, Commissions, Committees, etc. Board of Supervisor member and Staff appointments A. Capital Region Workforce Partnership (one BoS member) Page 85 B. Central Virginia Transportation Authority Technical Advisory Page 87 Committee (two staff members) C. PlanRVA (one BoS member alternate) Page 89 D. Powhatan Community Action Agency Advisory Board (one BoS Page 91 member and one staff member) E. Richmond Regional Transportation Planning Organization Technical Page 93 Advisory Committee (two staff members) Citizen appointments F. Agricultural and Forestal Districts Advisory Committee (four citizen Pages 95-99 members) G. Audit Committee (one citizen member) Page 101 3 POWHATAN COUNTY BOARD OF SUPERVISORS REGULAR MEETING JANUARY 19, 2021 H. Board of Equalization (three citizen members) Pages 103-104 I. Community Transportation Advisory Committee (two citizen Page 105 members) Upcoming Appointments: Agricultural and Forestal Districts Advisory Committee (two citizen positions expire February 28th, 2021) New Business 13. A. Quarterly Financial Report Pages 107-113 14. Public Hearing A. Resolution R-2021-05 Skaggs Road Building Lease Pages 115-131 15. Public Comment (time limit 3 minutes per individual/5 minutes per group, 30 minutes total time limit that can be extended by the Board) 16. County Attorney Comments 17. County Administrator Comments 18. Board Comments 19. Adjournment 4 Draft as of 12/29/20 2021 Powhatan County Board of Supervisors Meeting Schedule As of [DRAFT] JANUARY FEBRUARY MARCH Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 1 2 3 4 5 6 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 910111213 7 8 910111213 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 Board of Supervisors Meeting 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 Planning Commission Meeting 24 25 26 27 28 29 30 28 28 29 30 31 Budget Workshops 31 Holiday Joint BOS SB Meetings APRIL MAY JUNE Special Meeting Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Workshop (if needed) 1 2 3 1 1 2 3 4 5 Cancel/Reschedule 45678910 2345678 6789101112 BOS Meeting Location: 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 The Village Building 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 3910 Old Buckingham Road 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 Powhatan, VA 23139 30 31 Holidays & Observances JULY AUGUST SEPTEMBER January 1 New Year's Day Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat January 18 Martin Luther King Day 1 2 3 1 2 3 4 5 6 7 1 2 3 4 February 15 George Washington Day 4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11 May 31 Memorial Day 11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 June 18 Juneteenth (Observed) 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25 July 5 Independence Day (Observed) 25 26 27 28 29 30 31 29 30 31 26 27 28 29 30 September 6 Labor Day October 11 Columbus Day November 2 Election Day OCTOBER NOVEMBER DECEMBER November 11 Veteran's Day Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat November 24 1/2 Day Holiday 1 2 1 2 3 4 5 6 1 2 3 4 November 25 Thanksgiving Day 3 4 5 6 7 8 9 7 8 910111213 5 6 7 8 91011 November 26 Day after Thanksgiving 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 December 23 Christmas Eve Holiday 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 December 24 Christmas Day (Observed) 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 December 31 New Year's (Observed) 31 5 Draft as of 12/29/20 Notes BOS Regular Meetings- 4th Monday BOS Workshop Meetings- 3rd Tuesday Four (4) Joint Meetings with SB- Mar, Jun, Sept, Dec SB Regular Meetings- 2nd Tuesday PC Regular Meetings- 1st Tuesday Jan. 19: Organizational Meeting FY22 Budget & CIP Dec. 10 ('20); BOS/SB Joint Workshop; CIP Discussion Jan. 25: BOS Workshop; Proposed CIP Presented Feb. 2: PC Regular Meeting; CIP Introducted Feb. 11-12: BOS Budget Workshop; Department Presentations Mar. 1: County Admin.'s Recommended Budget Released Mar. 16: BOS/SB Joint Workshop; Schools Budget Presentation Mar. 22: BOS Regular Meeting; Determine Advertised Rate and Budget Apr. 7 & Apr. 14: Budget Public Hearing Advertised Apr. 19: Budget Public Hearing Apr. 26: BOS Regular Meeting; Budget Adoption 6 VIRGINIA: AT A JOINT MEETING OF THE BOARD OF SUPERVISORS AND THE POWHATAN COUNTY SCHOOL BOARD HELD IN THE POCAHONTAS LANDMARK CENTER, 4290 ANDERSON HIGHWAY IN POWHATAN COUNTY, VIRGINIA, AND REMOTELY BY ELECTRONIC MEANS ON SEPTEMBER 10, 2020, AT 6:30 P.M. Board of Supervisors Present: David T. Williams, District 1, Chairman, present in the Pocahontas Landmark Center Michael W. Byerly, District 3, present in the Pocahontas Landmark Center Bill L. Cox, present in the Pocahontas Landmark Center, District 4 Karin M. Carmack, District 5, Vice Chairman, present in the Pocahontas Landmark Center Board of Supervisors Absent: Larry J. Nordvig, District 2 County Staff Present: Ned Smither, County Administrator Bret Schardein, Assistant County Administrator Tom Lacheney, County Attorney John Wood, Director of Information Technology Karen B. Alexander, Director of Elections and Voter Registration, present in the Pocahontas Landmark Center Powhatan County Public School Rick Cole, District 1, present in the Pocahontas Landmark Board Present: Center Susan Smith, District 2, present in the Pocahontas Landmark Center Valarie Ayers, District 3, present in the Pocahontas Landmark Center Joe Walters, District 4, Chairman, present in the Pocahontas Landmark Center Kim D. Hymel, District 5, Vice Chairman, present in the Pocahontas Landmark Center Powhatan County Public School NONE Board Absent: 1 of 13 POWHATAN COUNTY BOARD OF SUPERVISORS & POWHATAN COUNTY PUBLIC SCHOOL BOARD JOINT MEETING SEPTEMBER 10, 2020 7 Guests Present: Dr.