Hamlet of Glen Williams Scoped Secondary Plan Review Terms of Reference
4.0 Project Terms of Reference departments) conditions to receive final approval. 4.1 Project Summary The other sites are the subject of applications that are either currently in process or have proceeded The Town of Halton Hills requires the services of a to the pre-consultation stage. qualified consultant to prepare the Glen Williams Scoped Secondary Plan Review. The Hamlet of Glen In June 2017, Council approved a Glen Williams Williams is located directly north of Georgetown in Work Plan comprised of two distinct phases. Phase the Town of Halton Hills. 1 – the Glen Williams Mature Neighbourhood Study - was recently completed with the adoption The existing Secondary Plan for the Hamlet of Glen of OPA 34 and the related implementing Zoning By- Williams was adopted by the Town of Halton Hills law 2019-0018. Phase 2 – was identified as a Council on July 7, 2003 and approved by the Region scoped review of the Secondary Plan and targeted of Halton on July 29, 2005. However, the Secondary for initiation in 2019. Plan only came into full force and effect in 2007, once all appeals were settled at the Ontario 4.1.1 Scope and Objectives of the Secondary Municipal Board. Plan Review
The planning horizon for the existing Glen Williams The Hamlet of Glen Williams Secondary Plan Secondary Plan is 2021. A planned population of preceded a number of provincial and regional approximately 2,000 persons for the Hamlet was plans, which have revised policy directions for established based on a limited amount of growth. growth and development in Ontario. This will maintain the Hamlet’s scale and character In addition, Town staff and the Glen Williams without exceeding the 2,600 population equivalent Community Association (i.e. GWCA-HGWRA) have that the Region had reserved in the Georgetown identified a number of local issues that require Wastewater Treatment Plant for the three Hamlets further review and consideration as part of this of Glen Williams, Norval and Stewarttown. Growth Review. A scoped review of the Hamlet of Glen was to be largely accommodated on six Williams Secondary Plan is timely and will enable development sites by way of the plan of subdivision the Town to appropriately respond to these (see Appendix B). To date, only one of the six planning considerations. The Scoped Secondary developments (Intracorp – 91 lots) is fully built out. Plan Review will ensure: The Eden Oak-Creditview subdivision was draft approved by the Ontario Municipal Board in 2017, Conformity to Provincial and Regional and is in the process of working to clear the various Plans agencies’ (e.g. Town departments, Region
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Confirmation that the goals and and those that are still pending. The review will objectives of the Secondary Plan identify additional transportation policies which remain relevant could be included in the secondary plan to address That Hamlet Design policies and the main concerns identified in the Transportation guidelines are updated to reflect best Study final report. In addition, the Project practices which are sensitive to the consultant will consider the following issues: community context, including best practices for the design of stormwater - Community core parking requirements and management ponds to minimize associated pedestrian flow impacts on adjacent Neighbourghoods - Student access to the Glen Williams Public That natural heritage and School environmental policies are updated to conform to provincial and regional Other key items that will be considered through policy while acknowledging the this review include an examination of the Hamlet existing community context of Glen buffer policy framework and an evaluation of Williams (e.g., a Hamlet that provides parkland, trails and usable open space to ensure transition between the Georgetown connectivity of areas of the Hamlet. Urban Area and the Surrounding agricultural and rural landscape). At the end of the Review through a recommendations report, the Project Consultant will identify additional policies and procedures of The Secondary Plan must: other Town Departments that need to be modified Articulate the vision for the Hamlet of Glen to implement the Secondary Plan. Williams Define the Town’s intended policy direction The review will be a community-integrated process for residential, commercial, institutional, that is shaped by input from the public and key recreational and natural areas within the stakeholders, as defined in Section 4.4 Hamlet (Consultation Strategy). Ensure that the natural, cultural, and 4.1.2 Study Area heritage character of the Hamlet is retained and enhanced The 367-hectare study area is reflective of the Ensure the character of the various existing boundary of the Hamlet of Glen Williams neighbourhoods in the Hamlet is enhanced (see appendix A). and retained. The varied topography and natural heritage in and The community has raised a number of traffic around the hamlet of Glen Williams are some of its concerns particularly related to speeding and cut- most noticeable and valued characteristics. A flood through traffic. The Town completed a detailed plain runs through the heart of the hamlet Transportation Study in 2009 and implementation following the line of the Credit River. The Greenbelt is ongoing as projects are identified in the capital surrounds the hamlet apart from a small area to forecast. Other initiatives such as the update to the the south west which borders Georgetown. Transportation Master Plan (TMP), which is to begin in 2020, will consider broader traffic flow 4.2 Study Approach and Timelines concerns. For the purpose of the Secondary Plan Review, the Project Consultant will complete a The Hamlet of Glen Williams Secondary Plan scoped review of the recommendations listed in Review will be completed between fall of 2019 and the detailed Transportation Study (2009) and spring of 2021. The Study will be defined by the identify the initiatives that have been implemented following key phases:
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Phase 1: Background and Policy Options (fall o Imagine Halton Hills 2013 2019 ─ winter 2020) (Integrated Community Sustainability Strategy) Phase 1 involves a comprehensive background and o The Town of Halton Hills Strategic policy options review, which includes an analysis of Plan the current policy context of the Secondary Plan o The Town of Halton Hills Private and identified issues of local concern. The Tree Management Strategy framework of provincial, regional, and local (currently being developed) planning policy is inclusive of, but not limited to: The Town of Halton Hills Active Transportation Master Plan(currently being developed) Provincial Policy Framework o The Town of Halton Hills Climate o The Greenbelt Plan 2017 Emergency Resolution 2019 o A Place to Grow (Growth Plan for the Greater Golden Horseshoe - Other Agencies 2019) o Credit Valley Conservation policies, o The Provincial Policy Statement regulations, and mapping 2014 (including Subwatershed Studies Regional Policy Framework 11, 12, and 14) o Halton Region Official Plan ROPA The review of the Background and Policy Options 38 will culminate in a Draft Background and Policy Municipal Policy Framework Options Report, which: o The Town of Halton Hills Official
Plan Consolidated in 2017, Identifies and analyzes provincial, regional, o The Hamlet of Glen Williams and local planning policies pertinent to the Secondary Plan 2007 (including Hamlet of Glen Williams Hamlet Design and Heritage Discusses implications of the policy Protection Guidelines and Terms of framework on the Glen Williams Secondary Reference for Environmental Plan Implementation Reports) Identifies objectives, policies, schedules, or o The Glen Williams Traffic Study- appendices of the existing Secondary Plan Final Report (2009) that require revision in order to conform to o Green Development Standards, the policy framework 2014 (currently being updated) o The Town of Halton Hills Recommends revisions to the existing Transportation Master Plan 2011 Secondary Plan in response to provincial, o The Town of Halton Hills regional, or local policy direction. The Draft Recreation and Parks Strategic Background and Policy Options Report will Action Plan 2007 (currently being be presented to the Technical Advisory and updated) Steering Committees, and any subsequent o The Town of Halton Hills Cycling revisions or recommendations will be Master Plan 2010 addressed or accommodated in a Final o The Glen Williams Mature Report Neighbourhood Study o The Town of Halton Hills Deliverables: Comprehensive Zoning By-law
2010-0050 Deliverables required in Phase 1 of the Secondary
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Plan Review include: Attending a kickoff meeting with the Summarizes and categorizes public Planning Management Team to discuss comments and feedback into an issues the Project goals, milestones and matrix introduce the consulting team Analyzes comments and feedback, and Preparing a Public Engagement and identifies major themes Consultation Plan Indicates which of the above issues and Creation of Draft Background and themes are subject to provincial, regional, Policy Options Report. Two revisions of and local policy directions the report will be required: revision Addresses questions and concerns of one considering Planning Staff residents and stakeholders comments, and a final iteration Recommends revisions to the existing capturing comments from the Secondary Plan in response to public input Technical Advisory Committee and Steering Committee Deliverables: Presentation of Draft Background and Policy Options Report to the Technical Deliverables required in Phase 2 of the Secondary Advisory Committee Plan Review include: Presentation of Draft Background and Policy Options Report to the Steering Facilitation of Public Open House; Committee Presentation of Final Background and Creation of Final Background and Policy Policy Options Report at Public Open Options Report House Attending approximately two (2) Creation of Public Consultation Report─ coordination meetings in person or via Community Vision conference call with the Project Attending approximately two (2) Manager to review the scope and coordination meetings in person or via required timelines. conference call with the Project Manager to review the project scope Phase 2: Community Vision (winter ─ spring and required timelines 2020) Phase 3: Policy Formulation (summer ─ fall Reflecting on the Final Background and Policy 2020) Options Report of Phase 1, Phase 2 involves the engagement of the Glen Williams community. Guided by the Final Background and Policy Options The Final Background and Policy Options Report Report of Phase 1 and the Public Consultation will be presented to the public at a Public Open Report─ Community Vision of Phase 2, Phase 3 House, which will be the first community involves the revision of the existing Secondary Plan, engagement event of the Secondary Plan Review in the culmination of a Draft Hamlet of Glen and provide residents and stakeholders with an Williams Secondary Plan, which: opportunity to be engaged in the Review process. The intent of the Public Open House is to collect Integrates necessary revisions to the vision community input on the vision for the Secondary and objectives as recommended by the Plan, within the defined policy framework. Final Background and Policy Options Report and the Public Consultation All input received at the Public Open House will be Report─ Community Vision included in a Public Consultation Report─ Integrates necessary revisions to the Community Vision, which: direction, intent, and implementation of
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policies as recommended by the Final Deliverables required in Phase 3 of the Secondary Background and Policy Options Report and Plan Review include: the Public Consultation Report─ Community Vision Creation of Draft Hamlet of Glen Integrates necessary revisions to the Williams Secondary Plan. Three schedules and appendices of the existing revisions of the Draft Hamlet of Glen Secondary Plan as recommended by the Williams Secondary Plan will be Final Background and Policy Options required: revision one capturing the Report and the Public Consultation comments of Planning Staff, revision Report─ Community Vision two considering comments from the Technical Advisory Committee and The Draft Hamlet of Glen Williams Secondary Plan Steering Committee and a final will be presented to the Technical Advisory and iteration capturing the comments Steering Committees, and any subsequent revisions recorded in the Public Consultation or recommendations will be addressed. Report Presentation of Draft Hamlet of Glen Once revised, the Draft Hamlet of Glen Williams Williams Secondary Plan to Technical Secondary Plan will be presented to Town of Advisory Committee Halton Hills Council, in order to seek authorization Presentation of Draft Hamlet of Glen for the formal release of the Plan for public Williams Secondary Plan to Steering comment. Committee Presentation of Draft Hamlet of Glen Once approval has been granted by Town Council, Williams Secondary Plan to Town the Draft Hamlet of Glen Williams Secondary Plan Council will be presented to the public at a second Public Facilitation of Public Open House; Open House in order to verify findings and Presentation of Draft Hamlet of Glen recommendations, and collect community input. Williams Secondary Plan at Public Open House All input received at the Public Open House will be Attending approximately two (2) included in a Public Consultation Report─ Policy coordination meetings in person or via Formulation, which: conference call with the Project
Manager to review the scope and Summarizes and categorizes public required timelines comments and feedback into an issues matrix
Analyzes comments and feedback, and identifies major themes Phase 4: Recommendation (winter ─ spring Indicates which of the above issues and themes are subject to provincial, 2021) regional, and local policy directions Addresses questions and concerns of Continuing with the Draft Hamlet of Glen Williams residents and stakeholders Secondary Plan and Public Consultation Report─ Recommends detailed revisions to the Policy Formulation of Phase 3, Phase 4 involves Draft Hamlet of Glen Williams final policy revision in the culmination of the Final Secondary Plan Hamlet of Glen Williams Secondary Plan, which:
Deliverables: Integrates detailed revisions to the vision and objectives as recommended
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by the Public Consultation Report─ Attending approximately two (2) Policy Formulation coordination meetings in person or via Integrates detailed revisions to the conference call with the Project direction, intent, and implementation Manager to review the scope and of policies as recommended by the required timelines Public Consultation Report─ Policy Formulation Integrates detailed revisions to the 4.3 Consultation Strategy schedules and appendices of the existing Secondary Plan as The Hamlet of Glen Williams Secondary Plan recommended by the Public Review will be a highly consultative process that is Consultation Report─ Policy guided by advisory committees and community Formulation engagement. This consultative approach will assist Town staff in the research and evaluation of social, economic, environmental, and cultural issues Once revised, the Final Hamlet of Glen Williams pertinent to the Secondary Plan, and Secondary Plan will be presented to the public at a recommendation of effective and equitable Statutory Public Meeting, as mandated by the solutions. Planning Act. All input received at the Statutory Public Meeting will be included in a Statutory 4.3.1 Committees Public Meeting Report. The Secondary Plan Review will be guided by a The Final Hamlet of Glen Williams Secondary Plan Technical Advisory Committee and a Steering and Statutory Public Meeting Report will be Committee. The role of these committees is to presented to the Town of Halton Hills Council, in provide comments and data input during the study order to seek adoption of the Plan. process, assist with the identification and resolution of issues, and liaise with respective Deliverables: organizations to ensure consistent and accurate input. Deliverables required in Phase 4 of the Secondary Plan Review include: The Technical Advisory Committee will be comprised of key representatives of: Creation of Final Hamlet of Glen Williams Secondary Plan. Two Pertinent Town of Halton Hills departments revisions of the Final Hamlet of Glen The Region of Halton Williams Secondary Plan will be Credit Valley Conservation required capturing the comments of Other public agencies, as determined Planning Staff and a final iteration appropriate capturing the comments from the The Steering Committee will be comprised of Statutory Public Meeting selected members of: Presentation of Final Hamlet of Glen Town of Halton Hills Council Williams Secondary Plan at Statutory Town of Halton Hills Advisory Committees Public Meeting Town of Halton Hills Staff Creation of Statutory Public Meeting Report Region of Halton Staff Presentation of Final Hamlet of Glen Glen Williams Community Association Williams Secondary Plan and Statutory (GWCA-HGWRA) representatives, Local Public Meeting Report to Town Council
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residents, landowners, and business and supervise the Hamlet of Glen Williams Scoped owners. Secondary Plan Review, with the responsibility of: Ensuring compliance with the Terms of The respective committees will meet on a regular Reference basis to monitor progress throughout the Ensuring financial resources are well Secondary Plan Review as indicated under each of managed the Project Phases identified under Section 4.2 - Securing and providing existing Study Approach and Timelines. information to the consultant; 4.3.2 Community Engagement Ensuring participation and co- ordination of all stakeholders; Community engagement and public and Coordinating and conducting individual stakeholder participation will form a large stakeholder meetings component of the Scoped Secondary Plan Review. Coordinating a Technical Advisory Committee Stakeholders to be involved in the Review include: Coordinating a Steering Committee; The Glen Williams Community Association Serving as Chair of Technical Advisory (GWCA-HGWRA),residents, land owners and Steering Committees and businesses owners within the study Liaising with Technical Advisory and area Steering Committees Appropriate Town of Halton Hills Advisory Coordinating the community Committees engagement program and events; Credit Valley Conservation; Coordinating any other pertinent The Region of Halton studies Town of Halton Hills staff Coordinating all project Town of Halton Hills Council communications Meeting regularly with the consultant; The Scoped Secondary Plan Review will combine Answering all consultant questions; formal and informal consultation. Formal Approving in-progress deliverables community engagement will occur throughout the submitted by the consultant Review process as specified under the Project Updating the project information page Phases identified in Section 4.2-Study Approach on the Town website and coordinating and Timelines. online consultation activities on Let’s Talk Halton Informal community engagement will be Preparing and submitting status and conducted by Town staff, consisting of individual staff reports to the Planning, Public stakeholder meetings as requested and online Works and Transportation Committee engagement opportunities using Let’s Talk Halton and Council Hills, the Town’s online engagement platform. A project information page on the Town website will The consulting team’s Project Manager will also be created to ensure that information on the manage, coordinate, and supervise the Hamlet of Study is widely available and to advertise Glen Williams Scoped Secondary Plan Review opportunities to participate through the Secondary technical work, with the responsibility of: Plan Review process. Ensuring compliance with the Terms of 4.4 Accountabilities Reference Ensuring financial resources are well Under direction of the Manager of Planning Policy, managed a Senior Policy Planner will manage, coordinate,
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Overall supervision of project activities including public consultations as required Coordinating deliverables with other technical experts from the consulting team Ensuring that quality control is completed on all deliverables Delivering reports and other project activities on time 4.5 Digital Information
All digital information required as part of this review is to be provided in accordance with the following:
Data, sketches, drawings and reports generated by the Project Consultant for the purpose of this study shall become the property of the Town of Halton Hills Digital copies of the written reports are to be provided in both MS Word 2010 (or any other original format) and PDF format 4.6 Budget
The Hamlet of Glen Williams Secondary Plan Review is to be completed within 18 months of approval of the Terms of Reference, within a budget of ninety-five thousand ($95,000).
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Appendix A
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Appendix B
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