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FEDLINK Preservation Basic Services Ordering

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FEDLINK Preservation Basic Services Ordering SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER RATING PAGE OF PAGES DPAS (15 CFR 700) 1 115 2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NO. G SEALED BID (IFB) S-LC04017 G NEGOTIATED (RFP) 12/31/2003 7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7) The Library of Congress OCGM/FEDLINK Contracts 101 Independence Avenue, S.E. Washington, DC 20540-9414 NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder” SOLICITATION 9. Sealed offers in original and copies for furnishing the supplies or services in the Schedu.le will be received at the place specified in Item 8, or if handcarried, in the depository located in Item 7 until __2pm______ local time __Tues., February 4, 2004_. CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation. 10. FOR A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS INFORMATION CALL: Deborah Burroughs AREA CODE NUMBER EXT. [email protected] 202 707-0460 11. TABLE OF CONTENTS ( ) SEC. DESCRIPTION PAGE(S) ( ) SEC. DESCRIPTION PAGE(S) PART I - THE SCHEDULE PART II - CONTRACT CLAUSES A SOLICITATION/CONTRACT FORM 1 I CONTRACT CLAUSES 91-97 B SUPPLIES OR SERVICES AND PRICE/COST 3-23 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH. C DESCRIPTION/SPECS./WORK STATEMENT 24-77 J LIST OF ATTACHMENTS 98-100 D PACKAGING AND MARKING 78 PART IV - REPRESENTATIONS AND INSTRUCTIONS E INSPECTION AND ACCEPTANCE 79 K REPRESENTATIONS, CERTIFICATIONS 101-108 F DELIVERIES OR PERFORMANCE 80 AND OTHER STATEMENTS OF OFFERORS G CONTRACT ADMINISTRATION DATA 81-89 L INSTRS., CONDS., AND NOTICES TO OFFERORS 109-114 H SPECIAL CONTRACT REQUIREMENTS 90 M EVALUATION FACTORS FOR AWARD 115 OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period. 12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated 13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS (See Section I, Clause No. 52.232-8) 14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated): 15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN AND OFFER (Type or print) ADDRESS OF OFFEROR 15B. TELEPHONE NUMBER G 15C. CHECK IF REMITTANCE 17. SIGNATURE 18. OFFER DATE AREA CODE NUMBER EXT. ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE. AWARD (To be completed by Government) 19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION 22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified) G 10 U.S.C. 2304(c) ( ) G 41 U.S.C. 253(c)( ) 24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE 26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE (Signature of Contracting Officer) IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice. AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (Rev. 9-97) Previous edition is unusable Prescribed by GSA – FAR (48 CFR) 53.214(c) PRESERVATION SERVICES FOR LIBRARY AND ARCHIVAL COLLECTIONS Table of Contents (Section Headings are Hyperlinked) PART I Section B Supplies or Services and Prices/Costs Section C Statement of Work C.2 Scope of Work C.3 LOT 1 - Conservation of Rare Books and Other Bound Rare Library and Archival Materials (Including Protective Enclosures) C.4 LOT 2 - Conservation of Flat Paper and Other Unbound Rare Library and Archival Materials (Including Protective Enclosures) C.5 LOT 3 - Preservation Photocopying/Scanning of Books C.6 LOT 4 - Preservation Microfilming C.7 LOT 5 - Preservation Duplication of Photographs and Negatives C.8 LOT 6 - Preservation Consultation and Training C.9 Glossary (All lots) Section D Packaging and Marking Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Section H Special Contract Requirements PART II Section I Contract Clauses PART IV Section K Representation, Certifications, and Other Statements of Offerors Section L Instructions, Conditions, and Notices to Offerors Section M Evaluation Criteria Document Title: Document No.: Page: FEDLINK Preservation Services S-LC04017 3 of 115 PART I - THE SCHEDULE SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS CONTRACTOR COST PROPOSAL The contractor shall furnish the services not otherwise provided by the Government under the terms of this agreement to provide a variety of preservation services for FEDLINK member agencies. Services shall be performed in accordance with section C, Statement of Work, as well as by individual task orders which shall be set forth for all services to be performed. The contractor may bid on all or any lots or parts of lots. Services and prices may be offered on a fixed basis for all customers and/or may be further defined and negotiated for individual customers by Library of Congress (LC) FEDLINK Contracting Officers. The service categories listed in this section represent the most common preservation services. Other services described in the contractor’s response may be appended to this list either in the spaces provided or on additional pages. Quantities, units, and unit prices requested in this section may be given as estimated ranges. Actual prices for some services may be based on a quote for time and materials after examination of items to be treated or duplicated and may be so indicated. Prices, services, terms and conditions found in catalogs or brochures do not apply to the extent that they modify or conflict with the prices, services, terms and conditions of this Basic Ordering Agreement. NOTE: For examination, evaluation and providing cost estimate, travel and per diem rates shall not exceed government rate identified in the Joint Travel Regulations (JTR). CLIN SUPPLIES/SERVICES B.1. LOT 1 -CONSERVATION OF RARE BOOKS AND OTHER BOUND RARE LIBRARY AND ARCHIVAL MATERIALS (Section C.3.) Actual prices for services may be based on a quote for time and materials after examination of items to be treated. Contractor may supply prices for labor or protective enclosures, or both. Contractor shall supply cost for examination, evaluation, and providing cost estimate if also providing cost for Labor. CLIN SUPPLIES/SERVICES QUANTITY UNIT PRICE RANGE B.1.1. LABOR (hourly rate) includes treatment processes and materials 1001 Principal Conservator 1002 Conservator 1003 Conservation Technician Document Title: Document No.: Page: FEDLINK Preservation Services S-LC04017 4 of 115 CLIN SUPPLIES/SERVICES QUANTITY UNIT PRICE RANGE B.1.2. PROTECTIVE ENCLOSURES B.1.2.1. Clamshell boxes, buckram 1004 Single wall, up to 10" in height and 2" in depth 1005 Single wall, up to 12" in height and 2" in depth 1006 Single wall, up to 14" in height and 2" in depth 1007 Double wall, up to 16" in height and 2" in depth 1008 Double wall, up to 20" in height and 2" in depth 1009 Double wall, up to 24" in height and 2" in depth 1010 Double wall, up to 30" in height and 2" in depth 1011 Other buckram clamshell box (describe) B.1.2.2. Clamshell boxes, linen 1012 Single wall, up to 10" in height and 2" in depth 1013 Single wall, up to 12" in height and 2" in depth 1014 Single wall, up to 14" in height and 2" in depth 1015 Double wall, up to 16" in height and 2" in depth 1016 Double wall, up to 20" in height and 2" in depth 1017 Double wall, up to 24" in height and 2" in depth 1018 Double wall, up to 30" in height and 2" in depth 1019 Other linen clamshell box (describe) B.1.2.3. Phase boxes 1020 Single wall, up to 10" in height and 2" in depth 1021 Single wall, up to 12 in height and 2" in depth 1022 Single wall, up to 14" in height and 2" in depth 1023 Double wall, up to 16" in height and 2" in depth 1024 Double wall, up to 20" in height and 2" in depth 1025 Double wall, up to 24" in height and 2" in depth 1026 Double wall, up to 30" in height and 2" in depth 1027 Other phase box (describe) Document Title: Document No.: Page: FEDLINK Preservation Services S-LC04017 5 of 115 CLIN SUPPLIES/SERVICES QUANTITY UNIT PRICE RANGE B.1.2.4. Machine-made boxes 1028 Single wall, up to 10" in height and 2" in depth 1029 Single wall, up to 12" in height and 2" in depth 1030 Single wall, up to 14" in height and 2" in depth 1031 Double wall, up to 16" in height and 2" in depth 1032 Double wall, up to 20" in height and 2" in depth 1033 Double wall, up to 24" in height and 2" in depth 1034 Double wall, up to 30" in height and 2" in depth 1035 Other machine-made box (describe) B.1.2.5. Pamphlet binders 1036 7" x 9" 1037 8" x 10" 1038 9" x 12" 1039 Other pamphlet binder (describe) B.1.2.6.
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