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ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES
Hilda Zacarías, President Larry Lahr, Vice President Agenda Jeffery C. Hall Dan Hilker Regular Board Meeting Gregory A. Pensa Tuesday, May 14, 2019 Inri Serrano, Student Trustee
Allan Hancock College Closed Session - Captain’s Room, B-102 Open Session - Boardroom, B-100 800 South College Drive, Santa Maria, CA 93454
Teleconference Location Trustee Hilda Zacarías 2983 Tulare Street Fresno, CA 93721
Tent. Page Time
1. Call to Order 5:00 PM
2. Public Comment to Closed Session
This section of the agenda is intended for members of the public to address the Board of Trustees on items involving the community college district that are being considered in Closed Session. Please note that Board members are prohibited by the Brown Act from responding to comments made regarding topics not on the official agenda. The leading speaker from the audience on each side of an issue will be limited to five (5) minutes. Additional speakers are limited to two (2) minutes. To address the Board of Trustees, please fill out a Request to Address the Board of Trustees form and provide it to the superintendent/president prior to this part of the agenda.
3. Adjourn to Closed Session 5:00 PM
3.A. Evaluation of the Superintendent/President
3.B. Potential Litigation (3 cases) (Govt. Code §54956.9(b)
There are two potential litigation items related to requests for exempt documents and one for alleged violation of labor code.
3.C. Discipline/Dismissal/Release of Public Employee (2 cases) (Govt. Code §54957)
3.D. Conference with Labor Negotiator – (Government Code §54957.6)
Agency designated representatives: Dr. Paul Murphy Employee Association: Faculty Association 2
Tent. Page Time
Agency designated representative: Dr. Kevin Walthers Employee Association: Part-Time Faculty Association
Agency designated representative: Dr. Kevin Walthers Unrepresented Employees: Management
Agency designated representative: Dr. Kevin Walthers Unrepresented Employees: Supervisory/Confidential
Agency designated representative: Dr. Kevin Walthers Employee Organization: California School Employees Association (CSEA) Chapter #25
4. Reconvene to Open Session 6:00 PM
5. Action Taken in Closed Session
6. Pledge of Allegiance
7. Approval of Agenda as Presented
8. Public Comment
The section of the agenda is intended for members of the public to address the board on items involving the school district. Time limits and procedures to address the Board of Trustees, as stated in the Public Comment to Closed Session, apply to this part of the agenda. Public comment not pertaining to specific agenda items is welcome under public comment. Please note that Board members are prohibited by the Brown Act from responding to comments made regarding topics not on the official agenda. Testimony on specific agenda items will be welcome during consideration of the item by the Board of Trustees. When public testimony is completed regarding a specific agenda item, discussion is then confined to board members only. This practice is in accordance with laws governing Board of Trustees public meetings.
9. Approval of Minutes
9.A. Approval of Minutes from the April 9, 2019 regular board meeting. 11
10. Presentation 10.A. Sabbatical Presentation
Ms. Mina Yavari, Mathematics professor, will present her sabbatical topic on a no-cost Math 331 Intermediate Algebra course using Open Education Resources.
Allan Hancock Joint Community College District Board of Trustees May 14, 2019 3
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10.B. Changing the Odds
Dr. Walthers will share a Changing the Odds moment.
11. Consent Agenda 6:15 PM Consent Agenda items are consistent with adopted policies and approved practices of the district and are deemed routine in nature. They will be acted upon by roll-call vote in one motion without discussion unless members of the board request an item’s removal from the Consent Agenda.
11.A. Register of Warrants 17 Supplemental Payroll 03/01/19 and Regular Payroll 03/29/19
A recommendation that the board of trustees approve commercial warrants.
11.B. Third Quarter Financial Status Report 19
Staff recommends that the board of trustees accept the third quarter financial status report.
11.C. Authorization to Declare District Property as Surplus 24
Staff recommends that the board of trustees declare the item listed to be surplused and authorize disposal of the item through appropriate procedures.
11.D. Part-time Faculty Appointments, Regular Faculty Overload 25 Assignments and Special Assignments/Stipends
A recommendation that the board of trustees approve part-time faculty appointments, regular faculty overload, and special assignments/stipends.
11.E. Equivalency Certification for Faculty 40
A recommendation to approve equivalency certifications for faculty members who have been authorized to teach, as needed, based on equivalency criteria specified in Board Policy 7211 (formerly BP 4105) and as restricted by the equivalency certification document.
11.F. Appointment of Department Chair 43
A recommendation that the board of trustees approve the department
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chair appointment of Janae Dimick, English, to serve a term of two years, for the academic years 2019-2020 and 2020-2021.
11.G. Short-Term/On-Call, Substitute, and Professional Expert 44 Appointments Exempt from Classified Service
A recommendation that the board of trustees approve the short-term, substitute, and professional expert appointments exempt from classified service as presented.
11.H. Appointments, Transfers, and Promotions of Classified Service 45 Employees
A recommendation that the board of trustees approve the promotions of Holly Costello, coordinator, student services/administrative assistant V, student services, effective June 1, 2019; and Christina McMillan, administrative assistant II, academic affairs, effective August 1, 2019; and approve the appointment of Brooke Gonzales, police services dispatch technician, campus police, effective May 20, 2019, and contingent upon successful completion of pre-employment and Peace Officer Standards and Training (POST) background clearance requirements. A recommendation may be made that the board of trustees approve the appointments of financial aid analyst, financial aid; auxiliary accounting specialist, auxiliary accounting; CAFYES/CARE specialist, Extended Opportunity and Program Services (EOPS); accountant, business services; and instructional assistant, public safety (2.5 positions). If a recommendation is made, a revised board agenda item will be presented.
11.I. Appointment of Management Employees 47
A recommendation may be made that the board of trustees approve the appointments of director, children’s center; and dean, academic affairs. If a recommendation is made, a revised board agenda item will be presented.
11.J. Appointment of Tenure-Track Faculty Members 48
A recommendation that the board of trustees approve the appointments of Sydney Sorenson, assistant professor, dance, fine arts, effective August 14, 2019; and Nichole Dechaine, assistant professor, music, fine arts, effective August 14, 2019. A recommendation may be made that the board of trustees approve the appointments of assistant professor, counseling, counseling; assistant professor, biology, life and physical sciences; and assistant professor,
Allan Hancock Joint Community College District Board of Trustees May 14, 2019 5
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licensed vocational nurse, health sciences. If a recommendation is made, a revised board agenda item will be presented.
11.K. Out-of-Classification Assignments of Classified Service Employees 50
A recommendation that the board of trustees approve the out-of- classification assignments of Fabiola Cardona, office services technician II – Science, Technology, Engineering and Math (STEM) grant, retroactive to April 1, 2019 through June 30, 2019 and effective July 1, 2019 through September 30, 2019, or earlier per district need; and Harold Ramirez, custodian, facilities, retroactive to February 1, 2019 through April 30, 2019.
11.L. Extra Work Assignments of Classified Service Employees 52
A recommendation may be made that the board of trustees approve the extra work assignments of classified service employees. If a recommendation is made, a revised board agenda item will be presented.
11.M. New Community Services (Fee-Based) Education Courses 53
A recommendation that the board of trustees approve these fee-based classes as proposed and authorize that these classes be repeated as frequently as needed to support the needs of the community.
11.N. Community Services (Fee-Based) Education Courses 54
A recommendation that the board of trustees approve the proposed community services (fee-based) classes for summer 2019.
12. Oral Reports 6:35 PM 12.A. Superintendent/President’s Report 12.B. Board Member Reports 12.C. Association Reports 6:45 PM 1) AHC Foundation 2) Management Association 3) Part-Time Faculty Association 4) Faculty Association 5) Academic Senate 6) California School Employees Association 7) Associated Student Body Government
Allan Hancock Joint Community College District Board of Trustees May 14, 2019 6
Tent. Page Time
13. Action Items 7:15 PM
13.A. Acceptance of Grants Approved 56
A recommendation to accept funded proposals.
13.B. Academic Policy and Planning Committee Curriculum Summary 58
A recommendation that the board of trustees adopt the curriculum additions and changes reflected in the summary report of the Academic Policy and Planning Committee.
13.C. Vision for Success Goals 62
A recommendation that the board of trustees to approve the Vision for Success goals.
13.D. 2018-2019 Revised Adopted Budget 65
A recommendation that the board of trustees adopt revisions to the 2018-2019 district budget.
13.E. Establish New Bank Account 77
A recommendation that the board of trustees approve the request to establish a new account called PCPA Money Market Account.
13.F. Revised Termination Notice of Nontenure-Track Faculty 78
A recommendation that the board of trustees authorize a revised notification that nontenure-track employment with the district will terminate effective the date herein designated: Kathy Beckelhymer, temporary, nontenure-track basic skills faculty/coordinator, effective May 22, 2019; and Katherine Garcia, temporary, nontenure-track noncredit vocational education faculty/coordinator, effective May 22, 2019.
13.G. New and/or Revised Management Job Description 79
A recommendation that the board of trustees approve the new educational management job description, director, learning assistance program (DSPS), student health services and veteran success center, as presented.
Allan Hancock Joint Community College District Board of Trustees May 14, 2019 7
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13.H. Equal Employment Opportunity Fund Multiple Method Allocation 83 Certification Form, Fiscal Year 2018-2019
A recommendation that the board of trustees approve the Equal Employment Opportunity Multiple Method Fund Allocation Form, as presented.
13.I. Privileges of the Student Trustee 96
A recommendation that the board of trustees consider whether to afford the student member privileges as noted in Ed Code. 72023.5.
13.J. Resolutions 19-03 through 19-22 Honoring Retiring Employees 97
A recommendation that the board of trustees adopt resolutions 19-03 through 19-22 honoring 2018-19 retirees.
13.K. Resolutions 19-23 through 19-25 in Memory of Susan Farley, Janet 118 Hooghuis and Annette Chapman.
A recommendation that the board of trustees adopt resolutions 19-23 through 19-25 in memory of Susan Farley, Janet Hooghuis, and Annette Chapman.
13.L. Resolution 19-26, Honoring Student Trustee 121-B
A recommendation that the board of trustees adopt Resolution 19-26 honoring Student Trustee Inri Serrano for his exemplary service.
14. Information 7:30 PM 14.A. Grant Proposals Submitted 122
A report on grant proposals submitted.
14.B. Student Health Fee Increase 124
Notification of a one dollar increase to the student health fee effective fall 2019.
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14.C. Employee Resignations and Retirements 125
The superintendent president has accepted the resignations of Cody Dill, technical support specialist I, information technology services,
effective May 4, 2019; Dave Corey, winery operations, life and physical sciences department, effective April 23, 2019; and Jessica Blazer, director, business services, effective June 1, 2019; and the retirement of Marla Allegre, English instructor, effective June 1, 2019.
14.D. First Reading: Revised Board Policy 3550, Drug Free Environment 126 and Drug Prevention Program
A recommendation to review revised Board Policy 3550, Drug Free Environment and Drug Prevention Program.
14.E. First Reading: New Administrative Procedure 3570, Smoking on 129 Campus
A recommendation to review new Administrative Procedure 3570, Smoking on Campus.
14.F. First Reading: New Board Policy 3810, Claims Against the District 132 and new Administrative Procedure 3810, Claims Against the District
A recommendation to review new Board Policy 3810, Claims Against the District and new Administrative Procedure 3810, Claims Against the District.
14.G. First Reading: Revised Board Policy 3950, Sustainability 137
A recommendation to review revised Board Policy 3950, Sustainability.
14.H. First Reading: New Board Policy and Administrative Procedure 4230, 139 Grading and Academic Record Symbols
A recommendation to review new Board Policy and Administrative Procedure 4230, Grading and Academic Record Symbols.
Allan Hancock Joint Community College District Board of Trustees May 14, 2019 9
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14.I. First Reading: New Administrative Procedure 4610, Instructional 144 Service Agreements
A recommendation to review new Administrative Procedure 4610, Instructional Service Agreements.
14.J. First Reading: Revised Board Policy 6301, Cash Receipts 148
A recommendation to review revised Board Policy 6301, Cash Receipts.
14.K. First Reading: Revised Board Policy 6310, Accounting for Funds 150
A recommendation to review revised Board Policy 6310, Accounting for Funds.
14.L. First Reading: New Administrative Procedure 6322, Employee 152 Indemnity Bonds
A recommendation to review new Administrative Procedure 6322, Employee Indemnity Bonds.
14.M. First Reading: New Administrative Procedure 6365, Contracts- 154 Accessibility of Information Technology
A recommendation to review new Administrative Procedure 6365, Contracts-Accessibility of Information Technology.
14.N. First Reading: Revised Board Policy 6520, Security for District 156 Property and new Administrative Procedure 6520, Security for District Property
A recommendation to review revised Board Policy 6520, Security for District Property and new Administrative Procedure 6520, Security for District Property.
14.O. First Reading: Revised Board Policy 6530, District Vehicles and 161 revised Administrative Procedure 6530, Vehicle Accident Reports
A recommendation to review revised Board Policy 6530, District Vehicles and revised Administrative Procedure 6530, Vehicle Accident Reports.
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14.P. First Reading: New Administrative Procedure 6535, Use of District 165 Equipment
A recommendation to review new Administrative Procedure 6535, Use of District Equipment.
14.Q. First Reading: Revised Board Policy 6541, Reporting Injuries 167
A recommendation to review revised Board Policy 6541, Reporting Injuries.
14.R. First Reading: Revised Board Policy 6750, Parking and Traffic 169 Control on College District Properties
A recommendation to review revised Board Policy 6750, Parking and Traffic Control on College District Properties.
14.S. First Reading: New Administrative Procedure 7310, Favoritism 171
A recommendation may be made that the board of trustees review the new administrative procedure 7310, Favoritism.
14.T. First Reading: New Board Policy and Administrative Procedure 7910, 173 Administrator Emeritus Status
A recommendation may be made that the board of trustees review the new board policy and administrative procedure 7910, Administrator Emeritus Status.
14.U. Monthly Report, Associate Superintendent/Vice President, 177
Academic Affairs
14.V. Monthly Report, Associate Superintendent/Vice President, Student 178
Services
14.W. Monthly Report, Vice President, Institutional Effectiveness 179
14.X. Monthly Report, Executive Director, College Advancement 180
14.Y. Monthly Report, Associate Superintendent/Vice President, Finance 181
and Administration
14.Z A Monthly Report on the Year-to-Date Financial Data for Various 182
Funds.
Allan Hancock Joint Community College District Board of Trustees May 14, 2019 10 - B
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15. New Business 7:55 PM
16. Calendar 204
17. Adjournment
The next regular meeting of the board of trustees will be held on Tuesday, June 11, 2019. Closed session begins at 5:00 p.m. Open session begins at 6:00 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the President’s Office at (805) 922-6966 ext. 3245. Please make requests 48 hours prior to the meeting in order to make reasonable arrangements to ensure accessibility to this meeting.
Kevin G. Walthers, Ph.D. Secretary to the Board of Trustees
Allan Hancock Joint Community College District Board of Trustees May 14, 2019 11
ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES
Minutes Hilda Zacarías, President Regular Board Meeting Larry Lahr, Vice President Tuesday, April 9, 2019 Jeffery C. Hall Dan Hilker Gregory A. Pensa SANTA YNEZ VALLEY UNION HIGH SCHOOL Inri Serrano, Student Trustee Distance Learning Conference Room – Closed Session Boardroom – Open Session 2975 East Highway 246, Santa Ynez, California 93460
1. Call to Order Trustee Zacarías called the meeting to order at 5:05 p.m. with the following trustees present: Hall, Hilker, Lahr, Pensa, Zacarías
Trustees absent: None
2. Public Comment to Closed Session
No public comment was made.
3. Adjourn to Closed Session
Trustee Zacarías adjourned the meeting to closed session at 5:05 p.m.
4. Reconvene to Open Session
Trustee Zacarías reconvened the meeting to open session at 6:01 p.m.
5. Action Taken in Closed Session
Trustee Zacarías reported the board of trustees formed an Ad Hoc committee to review a complaint by a former employee.
6. Pledge of Allegiance
Rolando Rendon, vice president of finance for Student Body Government, led the audience in the pledge of allegiance.
7. Approval of Agenda as Presented
On a motion by Trustee Pensa, seconded by Trustee Lahr, the Board approved the agenda on a roll-call vote as follows: Ayes: Hall, Hilker, Lahr, Pensa, Zacarías Noes: None
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Abstentions: None Concur: Student Trustee
8. Public Comment
Liz Pompa, president of Alpha Gamma Sigma, thanked the board of trustees for supporting the club. She said 30 students were able to attend conference. She mentioned Mary Alice Majoue was received the best advisor of the year award. She went to share how having an instructor that looked like her made a positive difference in her life.
Azhane Griggs thanked the board of trustees and Dr. Walthers for supporting their trip to the conference.
Maricruz Belford discussed the benefits of attending the convention with students across California. She feels the convention has had a positive impact in her life.
Mary Alice Majoue, Alpha Gamma Sigma advisor noted this is the largest group that attended the convention. She gave examples of how students have served the community and has helped the become leaders in the community. It has helped them understand the power they have to change the world. She thanked Dr. Walthers and Associate Superintendent Ornelas for helping students attend the conference.
9. Approval of Minutes
9.A. Approval of Minutes from the March 12, 2019 regular board meeting.
On a motion by Trustee Hilker, seconded by Trustee Pensa, the Board voted unanimously to approve the minutes for the March 12, 2019 regular board meeting as submitted. (Ayes: Hall, Hilker, Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)
10. Presentation
10.A. PCPA Program
PCPA Artistic Director/Associate Dean Mark Booher gave an update on PCPA’s Career Technical Education. He said there are two two-year programs: professional acting and technical theatre. He went over professional acting requirements to get a certificate. He reviewed the make up of the diverse advisory council and how they assist students. He gave an overview of the recruiting process for the professional acting program and the technical theatre training. He shared student retention and success percentages and the relationship between scholarships
10.B. Changing the Odds
Dr. Walthers shared a Changing the Odds moment. He shared a student’s story on how EOPS program staff helped him overcome his own difficulties in attending college.
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11. Consent Agenda
On a motion by Trustee Lahr, seconded by Trustee Pensa, the Board voted to approve the consent agenda on a roll-call vote as follows: Ayes: Hall, Hilker, Lahr, Pensa, Zacarías Noes: None Abstentions: None Concur: Student Trustee
12. Oral Reports
12.A. Superintendent/President’s Report
Dr. Walthers reported he, Trustee Lahr, and Eric Smith met with bond consultants in New York and noted the college received an AA+1 bond rating. He also gave a brief overview on steps taken to increase candidate applications for various positions
12.B. Board Member Reports
Trustee Hilker attended the swearing in of Hancock’s new police Sergeant Ken Reed. He noted the police department is doing well.
Trustee Lahr attended the monthly schools meeting hosted by Hancock College. He enjoyed a recent Bulldog Bound event and was impressed with its organization. He was also able to attend a Governance Institute of Student Success meeting with five other colleges.
Trustee Zacarías was asked to speak at the Latina Leadership Conference. She, David Hernandez, and others were honored with a Latino Legacy Award.
Trustee Pensa attended the state trustee conference and the Governance Institute of Student Success meeting. He noted there were a lot of interesting ideas exchanged.
Trustee Hall went to a joint meeting between Santa Ynez High School District and the Lompoc Union School District regarding charter schools. He hosted trustee open hour and met with students who gave good reports regarding Dr. David Hernandez.
Student Trustee Serrano and other leadership class students attended a leadership conference in Washington D.C. to learn leadership skills. He gave a brief overview of recent ASBG activities.
12.C. Association Reports
1) Management Association
Dr. Mahon briefly explained how Guided Pathways coordinates all the programs. Petra Gomez shared examples of how management helps students including Allan Hancock Joint Community College District Board of Trustees April 9, 2019
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addressing their career and food insecurity needs. She noted administrators will support students when they come to Hancock to register for classes.
2) Part-Time Faculty Association
Monique Segura thanked Ruben Ramirez and Dr. Curry for their help with associate faculty status concerns. She gave an update from the annual conference and noted part-time faculty was honored with three awards.
3) Faculty Association
No report was given.
4) Academic Senate
No report was given.
5) California School Employees Association
No report was given.
6) Associated Student Body Government
Frankie Maldonado gave an overview of student government recent activities and noted elections will be held soon. He reported he had the opportunity to meet with Congressman Carbajal and tour the state capitol.
7) AHC Foundation
No report was given.
13. Action Items
13.A. Acceptance of Grants Approved
On a motion by Trustee Lahr, seconded by Trustee Pensa, the Board accepted funded proposals. (Ayes: Hall, Hilker, Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)
13.B. Authorization to Solicit Bids for Building N Boiler Replacement
On a motion by Trustee Pensa, seconded by Trustee Hall, the Board authorized solicitation of bids for the Building N Boiler Replacement project. (Ayes: Hall, Hilker, Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)
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13.C. Prop 39 Lompoc Valley Center Solar Project, Notice of Completion
On a motion by Trustee Lahr, seconded by Trustee Hilker, the Board approved filing a notice of completion for Elevated Solar Performance for the Prop 39 Lompoc Valley Center Solar Project. (Ayes: Hall, Hilker, Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)
13.D. Self Insurance Program for Employees (SIPE) Rebate
On a motion by Trustee Hilker, seconded by Trustee Pensa, the Board accepted the SIPE rebate amount of $848,511.89 and authorized the transfer of this amount to the capital outlay fund. (Ayes: Hall, Hilker, Lahr, Pensa, Zacarías; Noes: None; Absent: None; Student Advisory Vote: Concur)
14. Information Items
14.A. Grant Proposals Submitted
Executive Director Hooten gave a report on the grant proposals submitted.
14.B1. First Reading: New Board Policy 6911 Student Housing Partnerships The board of trustees did not suggest changes to the new board policy 6911 Student Housing Partnerships.
14.B2. First Reading: New Administrative Procedure 7336, Certification of Freedom From Tuberculosis
The board of trustees did not suggest changes to the new administrative procedure 7336, Certification of Freedom from Tuberculosis.
14.C. First Reading: Revised Administrative Procedure 7330, Communicable Disease
The board of trustees did not suggest changes to the revised administrative procedure 7330, Communicable Disease.
14.D. Employee Resignations, Retirements and Separation from Service.
Dr. Walthers acknowledged the retirements and separation from services as reported.
14.E. Monthly Report, Associate Superintendent/Vice President, Academic Affairs
Dr. Curry shared details regarding the MESA Engineering student trip on March 16, 2019, legislative trip for Young Farmers and Ranchers and CTE Junior Day. He invited everyone to the upcoming Friday Night Science.
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14.F. Monthly Report, Associate Superintendent/Vice President, Student Services
Associate Superintendent Ornelas thanked Information Technology staff for their support. She shared details regarding the Promise Program and Puente Program.
14.G. Monthly Report, Vice President, Institutional Effectiveness
Dr. Murphy reviewed a handout depicting the different goals that may cause confusion for the Visions for Success and Student Equity goals. He said the college is on target to meet goals.
14.H. Monthly Report, Executive Director, College Advancement
Executive Director Hooten shared details of the planning efforts for the Centennial Celebration. He said a new college billboard has been installed on the side of the 101 freeway before the riverbed.
14.I. Monthly Report, Associate Superintendent/Vice President, Finance and Administration
Associate Superintendent Smith explained how the student centered formula is going to affect the college and the need to relocate utilities in preparation for the Fine Arts Complex.
14.J. A Monthly Report on the Year-to-Date Financial Data for Various Funds.
Associate Superintendent Smith pointed out the fund expenditures are on target.
15. New Business
No new business was reported.
16. Calendar
Dr. Walthers shared events from the calendar.
17. Adjournment
Trustee Zacarías adjourned the meeting at 7:42 p.m.
Kevin G. Walthers, Ph.D. Secretary to the Board of Trustees
Allan Hancock Joint Community College District Board of Trustees April 9, 2019
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CONSENT ITEM To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Subject: Register of Warrants Item 11.A. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 2 Goal: quality programs and services. Full Warrant Register online
BACKGROUND:
The following summary is submitted for board of trustees approval. The full warrant register will be posted on the district’s website in the electronic board agenda for review prior to the board meeting.
GENERAL FUND 9410 INVOICE WARRANTS $ 2,480,412.46 PAYROLL 3/1/19 – 3/31/19 5,232,213.22 TOTAL GENERAL FUND $ 7,712,625.68 CHILD DEVELOPMENT FUND 9433 INVOICE WARRANTS 4,887.57 PAYROLL 3/1/19 – 3/31/19 63,888.09 TOTAL CHILD DEVELOPMENT FUND 68,775.66 GO BOND CLEARING FUND 9446 INVOICE WARRANTS 0.00 TOTAL GO BOND CLEARING FUND 0.00 GO BOND BUILDING FUND 9447 INVOICE WARRANTS 832.80 TOTAL GO BOND BUILDING FUND 832.80 CAPITAL OUTLAY PROJECTS FUND 9441 INVOICE WARRANTS 80,262.27 TOTAL CAPITAL OUTLAY PROJECTS FUND 80,262.27 SELF INSURANCE DENTAL FUND 9461 INVOICE CHECK 69,403.00 TOTAL SELF INSURANCE DENTAL FUND 69,403.00 STUDENT CENTER FEE TRUST FUND 9473 INVOICE WARRANTS 0.00 TOTAL STUDENT CENTER FEE TRUST FUND 0.00 SELF INSURANCE HEALTH FUND 9462 INVOICE WARRANTS 300.00 TOTAL SELF INSURANCE HEALTH FUND 300.00 SELF INSURANCE PROPERTY/LIABILITY FUND 9463 INVOICE WARRANTS 3,232.49 TOTAL SELF INSURANCE PROPERTY/LIABILITY FUND 3,232.49
GRAND TOTAL ALL FUNDS $ 7,935,431.90
RECOMMENDATION: Staff recommends that the board of trustees approve commercial warrants 25007021 through 25007771 for a subtotal of $2,639,330.59, and payroll warrants in the amount of $5,296,101.31, for a grand total of $7,935,431.90.
Administrator Initiating Item: Final Disposition: Eric D. Smith
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ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT 03/01/2019 - 03/31/2019 Payroll
General Fund 10 100 Academic Salaries 1100A Academic Salaries Full Time 1,505,837.76 1100B Administrators (Cert.) Non Teaching 171,497.88 1100D Part Time Faculty 805,668.94 SUB TOTAL $2,483,004.58 200 Classified Salaries 2000A CSEA 1,060,947.30 2000B Confidential/Supervisory 141,961.60 2000C Classified Administrators 157,135.23 2000E Classified Hourly 126,376.96 2000F Student Workers 166,726.64 SUB TOTAL $1,653,147.73 300 Employee Benefits 3000A STRS 321,656.91 3000B PERS 251,711.02 3000C OASDHI-FICA 134,657.73 3000D Health & Welfare 352,302.18 3000E EDD-SUI 1,854.83 3000F Workers Comp 33,878.24 SUB TOTAL $1,096,060.91 TOTAL FUND 10 $5,232,213.22 Child Development Fund 33 100 Academic Salaries 1100A Academic Salaries Full Time 12,015.94 1100D Part Time Faculty 3,729.72 SUB TOTAL $15,745.66 200 Classified Salaries 2000A CSEA 5,718.83 2000E Classified Hourly 6,787.50 2000F Student Workers 29,370.62 SUB TOTAL $41,876.95 300 Employee Benefits 3000A STRS 2,105.39 3000B PERS 624.95 3000C OASDHI-FICA 587.66 3000D Health & Welfare 2,454.82 3000E EDD-SUI 12.73 3000F Workers Comp 479.93 SUB TOTAL $6,265.48 TOTAL FUND 33 $63,888.09 TOTAL DISTRICT PAYROLL $5,296,101.31 18-2 18-3 18-4 18-5 18-6 18-7 18-8 18-9 18-10 18-11 18-12 18-13 18-14 18-15 18-16 18-17 18-18 18-19 18-20 18-21 18-22 18-23 18-24 18-25 18-26 18-27 18-28 18-29 18-30 18-31 18-32 18-33 18-34 18-35 18-36 18-37 18-38 18-39 18-40 18-41 18-42 18-43 18-44 18-45 18-46 18-47 18-48 18-49 18-50 18-51 18-52 18-53 18-54 18-55 18-56 18-57 18-58 18-59 18-60 18-61 18-62 18-63 18-64 18-65 18-66 18-67 18-68 19
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Third Quarter Financial Status Report 11.B. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 5 Goal: quality programs and services.
BACKGROUND
The third quarter financial status report is a routine report which must be submitted to the State Chancellor's Office on a quarterly basis. It is used to monitor the financial health of a district both as to cash flow and fiscal solvency.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees accept the third quarter financial status report.
Administrator Initiating Item: Final Disposition: Eric D. Smith 20 21 22 23 24
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Authorization to Declare District Property as Surplus 11.C. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 1 Goal: quality programs and services.
BACKGROUND District personnel have determined the following property can no longer be used by college programs. This process is utilized to ensure the college does not dispose of any item that still has value to the district. Education Code Section §81450 allows for the sale of district property not required for school purposes. Below is a list of district property to be declared surplus.
Description Quantity Condition 2000 Ford Ranger Pick-up Truck, multiple issues with heads blown. Cost 1 inoperable prohibitive to repair based on miles and condition.
Education Code Section §81452 (a) provides for the sale of district property at private sale without advertising if the governing board, by a unanimous vote of those members present, finds that the property, whether one or more items, does not exceed in value the sum of $5,000.
FISCAL IMPACT Total proceeds are dependent on the auction and/or private sale participation level.
RECOMMENDATION Staff recommends that the board of trustees declare the item listed to be surplused and authorize disposal of the item through the appropriate procedures.
Administrator Initiating Item: Final Disposition: Eric D. Smith
25
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Part-time Faculty Appointments, Regular Faculty Overload Assignments Item Subject: 11.D. and Special Assignments/Stipends Number: Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 15 Goal:
BACKGROUND
Credit and noncredit instruction and non-instructional assignments for part-time faculty and overload and special assignments/stipends for regular full-time faculty are recommended for the time periods designated on the attached list, as per the California Education Code, Section 87482.5.
FISCAL IMPACT
Budgeted for the 2018-2019 fiscal year.
RECOMMENDATION
Staff recommends that the board of trustees approve the attached list of part-time faculty appointments and regular faculty overload and special assignments/stipends.
Administrator Initiating Item: Final Disposition: Robert Curry
26 FULL-TIME FACULTY OVERLOAD ASSIGNMENTS SPRING 2019
INSTRUCTOR CRN COURSE COURSE NAME FTE COOPERATIVE WORK EXPERIENCE Campos, Lainey 41980 CWE 149 Coop. Work Exp. Occupational .016 Campos, Lainey 41981 CWE 149 Coop. Work Exp. Occupational .064 Campos, Lainey 42361 CWE 149 Coop. Work Exp. Occupational .024 Campos, Lainey 42035 CWE 302 Coop. Work Exp. General .024
27 PART-TIME FACULTY ASSIGNMENTS - CREDIT SPRING 2019
INSTRUCTOR CRN COURSE COURSE NAME FTE COOPERATIVE WORK EXPERIENCE Lindahl, Alexa 42249 CWE 149 Coop. Work Exp. Occupational .008 Lindahl, Alexa 42252 CWE 302 Coop. Work Exp. General .008 Lindahl, Alexa 42253 CWE 302 Coop. Work Exp. General .008 Mahon, Cynthia 42350 CWE 149 Coop. Work Exp. Occupational .008 Navarrette, Krystle 42356 CWE 149 Coop. Work Exp. Occupational .008 Navarrette, Krystle 42357 CWE 149 Coop. Work Exp. Occupational .008 Navarrette, Krystle 42363 CWE 302 Coop. Work Exp. General .008
FIRE TECHNOLOGY Baker, David 40393 FT 308 Firefighter 1 Academy 1B .150 Burch, William 40393 FT 308 Firefighter 1 Academy 1B .147 Camacho, Jeremy 40393 FT 308 Firefighter 1 Academy 1B .088 Cocks, Arthur 40393 FT 308 Firefighter 1 Academy 1B .235 Crotty, John 40393 FT 308 Firefighter 1 Academy 1B .159 D’Andrea, Dana 40393 FT 308 Firefighter 1 Academy 1B .059 Dickson, Douglas 40393 FT 308 Firefighter 1 Academy 1B .252 Dodds, Kyle 40393 FT 308 Firefighter 1 Academy 1B .091 Gonzales, Richard 40393 FT 308 Firefighter 1 Academy 1B .180 Hart, Stanley 40393 FT 308 Firefighter 1 Academy 1B .210 Janatsch, Bruce 40393 FT 308 Firefighter 1 Academy 1B .061 Markley, John 40393 FT 308 Firefighter 1 Academy 1B .206 Martinez, Christopher 40393 FT 308 Firefighter 1 Academy 1B .147 Martinez, Essex 40393 FT 308 Firefighter 1 Academy 1B .177 McLeod, Derek 40393 FT 308 Firefighter 1 Academy 1B .237 McMann, Scott 40393 FT 308 Firefighter 1 Academy 1B .029 McMann, Scott 40393 FT 308 Firefighter 1 Academy 1B .059 Montejo, Vincent 40393 FT 308 Firefighter 1 Academy 1B .029 Montejo, Vincent 40393 FT 308 Firefighter 1 Academy 1B .029 Owen, Jack 40393 FT 308 Firefighter 1 Academy 1B .017 Paige, Brandon 40393 FT 308 Firefighter 1 Academy 1B .100 Paige, Brandon 40393 FT 308 Firefighter 1 Academy 1B .159 Shay, Kevin 40393 FT 308 Firefighter 1 Academy 1B .059
LAW ENFORCEMENT Abbas, Hussein 41558 LE 320 Basic Law Enforcement Academy .050 Alvarez, Gabriel 41558 LE 320 Basic Law Enforcement Academy .044 Buck, Vincent 41558 LE 320 Basic Law Enforcement Academy .022 Callahan, Kenneth 40966 LE 330 Core Custody Academy .079 Camarena, Juan 40966 LE 330 Core Custody Academy .121 Cassetta, Richard 40614 LE 421 Complaint Dispatcher .050 Cox, Corey 41558 LE 320 Basic Law Enforcement Academy .236 Cox, Corey 40966 LE 330 Core Custody Academy .033 Dague, Jean 41558 LE 320 Basic Law Enforcement Academy .017 Dague, Jean 40614 LE 421 Complaint Dispatcher .224 Day, Alan 41558 LE 320 Basic Law Enforcement Academy .191 Day, Alan 42261 LE 329 State Hospital Peace Officer .059 Dickel, Jason 41558 LE 320 Basic Law Enforcement Academy .059 Dickel, Jason 42210 LE 425 PC 832 Firearms .100 Dickel, Jason 40614 LE 421 Complaint Dispatcher .033 Dillard, Bryan 41558 LE 320 Basic Law Enforcement Academy .247
28 PART-TIME FACULTY ASSIGNMENTS - CREDIT SPRING 2019
INSTRUCTOR CRN COURSE COURSE NAME FTE Douglas, Jeremy 42209 LE 424 PC 832 Arrest .033 Douglas, Jeremy 40614 LE 421 Complaint Dispatcher .067 Garrett, William 41558 LE 320 Basic Law Enforcement Academy .125 Garrett, William 42261 LE 329 State Hospital Peace Officer .059 Gerber, Sonny 41558 LE 320 Basic Law Enforcement Academy .121 Gotschall, Christopher 41558 LE 320 Basic Law Enforcement Academy .132 Gotschall, Christopher 40966 LE 330 Core Custody Academy .033 Hollis, Michael 41558 LE 320 Basic Law Enforcement Academy .257 Hollis, Michael 42210 LE 425 PC 832 Firearms .067 Huddle, Kevin 41558 LE 320 Basic Law Enforcement Academy .066 Huddle, Kevin 40614 LE 421 Complaint Dispatcher .067 Hutton, Trevor 41558 LE 320 Basic Law Enforcement Academy .099 Lammer, Shawn 40966 LE 330 Core Custody Academy .058 Lemaire, Neal 40966 LE 330 Core Custody Academy .004 Linver, Solomon 41558 LE 320 Basic Law Enforcement Academy .037 Lopez, Joe 42209 LE 424 PC 832 Arrest .150 Lopez, Joe 40614 LE 421 Complaint Dispatcher .017 Lopez, Joe 40966 LE 330 Core Custody Academy .067 Lopez, Joe 41558 LE 320 Basic Law Enforcement Academy .099 Lovato, Chris 41558 LE 320 Basic Law Enforcement Academy .132 Martinez, Alison 41558 LE 320 Basic Law Enforcement Academy .040 Martinez, Alison 41558 LE 320 Basic Law Enforcement Academy .050 Martinez, Michael 41558 LE 320 Basic Law Enforcement Academy .158 McBeth, Jerald 41558 LE 320 Basic Law Enforcement Academy .037 Miller, Cristofer 41558 LE 320 Basic Law Enforcement Academy .017 Miller, Deandre 42261 LE 329 State Hospital Peace Officer .029 Miller, Steven 41558 LE 320 Basic Law Enforcement Academy .191 Miller, Steven 42261 LE 329 State Hospital Peace Officer .059 Miller, Steven 40966 LE 330 Core Custody Academy .033 Neumann, Timothy 41558 LE 320 Basic Law Enforcement Academy .308 Neumann, Timothy 42261 LE 329 State Hospital Peace Officer .059 Olmstead, Brian 41558 LE 320 Basic Law Enforcement Academy .141 Olmstead, Brian 40966 LE 330 Core Custody Academy .033 Owen, Jack 40614 LE 421 Complaint Dispatcher .033 Perkins, Michael 41558 LE 320 Basic Law Enforcement Academy .283 Perkins, Michael 40966 LE 330 Core Custody Academy .025 Peuvrelle, Christopher 41558 LE 320 Basic Law Enforcement Academy .037 Purcell, Mark 41558 LE 320 Basic Law Enforcement Academy .066 Purcell, Mark 42261 LE 329 State Hospital Peace Officer .059 Purcell, Mark 40966 LE 330 Core Custody Academy .033 Rauchhaus, Kristina 41558 LE 320 Basic Law Enforcement Academy .050 Reid, Robert 41558 LE 320 Basic Law Enforcement Academy .092 Reid, Robert 42261 LE 329 State Hospital Peace Officer .059 Reid, Robert 40966 LE 330 Core Custody Academy .033 Reyes, Geronimo 42209 LE 424 PC 832 Arrest .042 Reyes, Geronimo 42210 LE 425 PC 832 Firearms .067 Ruth, Ross 41558 LE 320 Basic Law Enforcement Academy .114 Rylant, Chuck 41558 LE 320 Basic Law Enforcement Academy .335 Rylant, Chuck 40966 LE 330 Core Custody Academy .021 Smith, Ryan 41558 LE 320 Basic Law Enforcement Academy .100 Sullivan, Ruth 40966 LE 330 Core Custody Academy .154 Vasquez, Frank 41558 LE 320 Basic Law Enforcement Academy .037 29 PART-TIME FACULTY ASSIGNMENTS - CREDIT SPRING 2019
INSTRUCTOR CRN COURSE COURSE NAME FTE Vega, Woodrow 41558 LE 320 Basic Law Enforcement Academy .050 Waits, Jared 40966 LE 330 Core Custody Academy .030 Waits, Jared 41558 LE 320 Basic Law Enforcement Academy .070
30 PART-TIME FACULTY ASSIGNMENTS - NONCREDIT SPRING 2019
INSTRUCTOR CRN COURSE COURSE NAME FTE ADULT BASIC SKILLS Halderman, Anthony 41881 BASK 7015 Reading and Writing Lab .006
OLDER ADULTS Messina, Michael 41803 OLDR 7301B Digital Photography, Level 2 .027 Messina, Michael 41804 OLDR 7300B Digital Photography, Level 1 .081
SHORT-TERM VOCATIONAL Messina, Michael 41320 VOCE 7203B Digital Photography, Level 3 .108 Messina, Michael 41668 VOCE 7204B Phonetography .054
31 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Adams, Kate This workshop will focus on instruction in the multi-level $150.00 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Aleman, Florentino 3E Bulldog Bound - Pi Pugs workshop for 7th-8th $250.00 graders at the Lompoc Valley Campus (2/1/19). Appel, Jeffrey Participate in C6 California Central Coast Community $100.00 College Collaborative Kick-off meeting, provide input into the planning process (1/25/19 - 1/25/19). Aro, L. Diana This workshop will focus on instruction in the multi-level $268.44 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Ashbaugh, John Stipend for large class: spring 2019, HIST 102, CRN $1,014.00 40434 had 73 students as census. $338 per unit x 3 units = $1014 per part-time faculty agreement 12.14. (3/25/19 - 5/22/19). Astacio, Jaime Advisor/mentor for faculty intern Uyen Dihn (Math 123); $680.81 this is Ms. Dinh's first semester. Load is .056 (1/22/19 - 5/22/19). Astacio, Jaime Participate in C6 California Central Coast Community $100.00 College Collaborative Kick-off meeting, provide input into the planning process (1/25/19 - 1/25/19). Auten, Diane As part of the Zero Textbook Cost Grant, research, $1,500.00 select, and implement Open Educational Resources (OER) in the classroom, update syllabus, SLOs, Canvas shell, and attend key OER PD/training events in the spring 2019 semester for SPC 110 (3/11/19 - 5/22/19). Auten, Diane As part of the Zero Textbook Cost Grant, research, $1,500.00 select, and implement open educational resources (OER) in the classroom, update syllabus, SLOs, Canvas shell, and attend key OER PD/training events in the spring 2019 semester for SPC 103 (1/29/19 - 5/22/19). Auten, Diane As part of the Zero Textbook Cost Grant, research, $700.00 select, and implement open educational resources (OER) in the classroom, update syllabus, SLOs, Canvas shell, and attend key OER PD/training events in the spring 2019 semester (1/29/19 - 5/22/19). Avila, Alberto Participation in professional development for CTE $224.22 faculty; one-day (6-hr.) workshop entitled "Best Practices in Community College Teaching" led and facilitated by Karen Miles, MA (2/23/19). Ayres, Amanda Writing Center faculty orientation/training (1/24/19). $84.02
32 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Bartley, Kymba This workshop will focus on instruction in the multi-level $255.66 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Becker, David To provide extra help for advanced music theory students $407.37 (1/23, 1/28, 1/30, 2/4, 2/6, & 2/11/19). Beres, Casey Rubric creation for SLO development for noncredit $74.94 programs (11/30/18). Bergstrom-Smith, Joan Participation in professional development for CTE $187.35 faculty; one-day (6-hr.) workshop entitled "Best Practices in Community College Teaching" led and facilitated by Karen Miles, MA (2/23/19). Brackett, Ashley Develop a tool for students using a student's educational $1,250.00 and career goals for self-guided placement into the appropriate English, Math and ESL course(s) (1/22/19 - 5/24/19). Brackett, Ashley CMAPS venting, HD student survey and administration, $1,750.00 and template venting and development (1/7/19 - 5/2/19). Braun, Doug Facilitate professional development session entitled $167.32 "Pairing Wine & Food" for the administration team (3/8/19). Britten, Benjamin Successnet Early Alert Implementation Group Lead $2,250.00 (1/17/19 - 5/17/19). Brunet, Melanie Participated in the Writing Center's growth mindset $70.72 professional development training (2/27/19). Brunet, Melanie Writing Center faculty Growth Mindset workshop $70.72 (1/30/19). Brunet, Melanie Writing Center faculty orientation/training (1/24/19). $70.72 Bucquoy, Frank Inquiry groups were formed from English faculty to $485.88 discuss and evaluate sample classroom materials/activities for corequisite classes (10/31/18 - 11/14/18). Byrne, Jean Writing Center faculty orientation/training (1/24/19). $90.16 Camarena, Juan Provide Defensive Driver training for CalOES.Evoc not- $492.48 for-credit via contract education (3/28/19). Camarena, Juan Delivered not-for-credit training via contract education $984.96 (EVOC. 40) (2/27 & 3/1/19). Carroll, Christopher This workshop will focus on instruction in the multi-level $242.94 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Chaudhari, Rajni Stipend for large class: spring 2019, GEOG 102, CRN $858.00 40074 had 63 students at census. $286 per unit x 3 units = $858. Per part-time faculty agreement 12.14. (1/22/19 - 5/22/19).
33 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Chaudhari, Rajni Stipend for large class: winter 2019, GEOG 102, CRN $1,014.00 30035 had 71 students at census. $338 per unit x 3 units= $1,014. Per part-time faculty agreement 12.14. (12/17/18 - 1/18/19). Chaudhari, Rajni Stipend for large class: winter 2019, GEOG 101, CRN $1,014.00 30019 had 78 students at census. $338 per unit x 3 units= $1,014. Per part-time faculty agreement 12.14. (12/17/18 - 1/18/19). Claverie, Kellie 3E Bulldog Bound- Dance Dogs workshops for fifth and $500.00 sixth graders. Santa Maria campus: 10/26/18 and LVC for seventh and eighth graders (2/8/19). Cope, Ken 3E Bulldog Bound: Cartoon Canines workshop for fifth $500.00 and sixth graders on the Santa Maria campus (fall: 10/26/18 & spring: 3/15/19). Crotty, John Design of S-200 simulations working with staff and host $418.30 agency personnel. Coordination with additional instructors on role playing and communications for simulations and course delivery. Fact finding on resource use and identifiers to tailor class specifics to the needs of the host agency (1/1/19 - 1/31/19). Dal Bello, Dominic Principal Investigator, National Science Foundation $5,400.00 Louis Stokes Alliance for Minority Participation project: "C6: California Central Coast Community College Collaborative." Organize the project, a multi-community college district alliance that is writing an LSAMP Bridge to Baccalaureate grant. Plan, host, and execute alliance meetings. Travel to Washington to meet with NSF and other LSAMP program directors. Monitor finance grant budget - $920/month stipend or this position (1/1/19 - 6/30/19). Dal Bello, Dominic Serve as the MESA Program Faculty Sponsor for spring $500.00 2019 per the grant requirements (1/22/19 - 5/23/19). Dal Bello, Dominic Project Director for ESTEEM Grant (NSF/UCSB). $6,000.00 Create, advertise, process, and read applications. Contact awardees and interface with financial aid to process scholarships. Plan, organize, and execute semester orientations meetings and workshops. Plan and execute field trips to UCSB each term. Monitor scholar academic progress. Mentor up to ten students per year (five meetings per year). Meet with partner institutions (UCSB, SBCC, Ventura, and Oxnard Colleges). Report on project to NSF, UCSB, and AHC. Facilitate student surveys conducted by UCSB. Attend conferences to report on project (7/1/18 - 4/30/19). Day, Alan To deliver not-for-credit EVOC training via contract $2,046.40 education (1/29/19 - 2/1/19). DeGroot, David Development of half of the degree/certificate sorting $2,500.00 cards, 15 hours and development of PowerPoint presentations, five hours (1/7/19 - 5/24/19).
34 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Dickel, Jason Provide Defensive Driver training to CalOES via $467.60 Contract Education. EVOC not-for-credit contract education (3/28/19). Dimick, Janae Participated in the Writing Center's growth mindset $100.00 professional development training (2/27/19). Dimick, Janae To provide a Writing Center workshop for students. $150.00 Includes research and presentation (2/28/19). Dodds, Kyle Assist in instruction and assistance for the Ropes course $2,124.80 not-for-credit (5/20/19 - 5/24/19). Douglas, Jeremy Instructional: lecture for AICC Course, not-for-credit: $2,387.20 spring 2019 (4/8/19 - 4/12/19). Frazier, Yvon As project director for the CCAMPIS grant; implement $4,000.00 grant objectives including the development of the Lompoc Valley Children's Center expansion and indirect oversight of the CCAMPIS enrollment and eligibility (spring 2019). Frazier, Yvon Provide support to the interim children's center director $1,000.00 in preparation for the end-of-year report. The financial study will take about six hours and the California Department of Education (CDE) Program Self- Evaluation will take about 14 hours. The CDE final report is due June 1, 2019 (3/26 - 5/23/19). Garrett, William Delivered not-for-credit training via contract education $909.28 (EVOC.40) (2/21/19 - 2/22/19). Gerrity, John Facilitate six weekly, four-hour Friday evening $877.44 fabrication workshops for local high school robotics competition team members (1/4/19 - 2/8/19). Guido Brunet, Melanie To provide a writing center workshop. Assignment $106.08 includes research and preparation of materials (2/5/19). Guido Brunet, Melanie This workshop will focus on instruction in the multi-level $219.36 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Halderman, Anthony This workshop will focus on instruction in the multi-level $270.48 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Halderman, Anthony Inquiry groups were formed from English faculty to $541.00 discuss and evaluate sample classroom materials/activities for corequisite classes (10/31/18 - 11/14/18). Hamilton, Dawn This workshop will focus on instruction in the multi-level $210.36 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19).
35 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Hammill, Marc To deliver not-for-credit EVOC training via contract $529.84 education (2/1/19). Hammill, Marc To deliver not-for-credit EVOC training via contract $529.84 education (1/18/19). Harmon, Colleen This workshop will focus on instruction in the multi-level $237.72 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Harmon, Colleen This workshop will show participants how to help $158.48 students overcome their resistance to learning and improve their college readiness by using Habits of Mind skills to cultivate hope, mindset, and grit. Participants will learn how to use the habits as a bridge to connect with their lessons (1/16/19). Harris, Laura Workshop presenter (non-credit faculty) Introduction to $1,057.75 Growth Mindset and Habits of Mind as a tool for students' success at Allan Hancock College; in depth hands-on workshop for implementing in non-credit instruction (4/4/19 - 4/22/19). Harris, Laura Research and prepare content for Inner $423.10 Coach/Metacognition self-talk practice and Habits of Accuracy and applying knowledge. Set-up and present A.I.M. student/Habits of Mind workshops (3/18/19 - 4/12/19). Harris, Laura Prepare content and setup for Growth Mindset and $507.72 Neuroscience academic success, Grit/Resilience, Habits of Mind workshop for ARC students. Upload content to Canvas Campus Community and order/pick-up materials for all three workshop presentations (2/26/19 - 4/5/19). Harris, Laura Research/prepare content for Design Nesting, prepare, $423.10 writing center for Growth Mindset/Habit of Mind workshop presentation #2, set-up/present Habits of Mind Design Nesting workshop writing center #2, and add workshop faculty and content files to Canvas (2/19/19 - 2/28/19). Harris, Laura Research and prepare content for Time Management, $423.10 connection to Growth Mindset, Metacognition, and Habits of Mind #5. Order/pick up materials for workshop presentation. A.I.M. students/Habits of Mind workshop (2/12/19 - 3/1/19). Harris, Laura Workshop presenter: Peer Tutoring "Asking Questions, $380.79 Study Skills, and Time Management" Introduction to Growth Mindset and Habits of Mind as a tool for student success for peer tutors and tutees in the ARC Tutorial Center; and in-depth hands-on workshops (2/1/19).
36 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Harris, Laura Workshop presenter: Writing Center Faculty $550.03 "Developing Better Writers and Better Writing" Introduction to Growth Mindset and Habits of Mind as a tool for student success in the writing center at AHC and in-depth hands-on workshops (1/30/19). Harris, Laura A.I.M. students/Habits of Mind workshops (1/28/19 - $423.10 2/8/19). Harris, Laura Workshop presenter: "Developing College Readiness in $1,988.57 Math" Introduction to Growth Mindset and Habits of Mind as a tool for math students at AHC and in-depth hands-on workshops (1/17/19). Harris, Laura This workshop will focus on instruction in the multi-level $148.09 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Harris, Laura Workshop presenter: (English and All Faculty) $1,269.30 "Developing College Readiness" Introduction to Growth Mindset and Habits of the Mind as a tool for students success at AHC and in depth hands-on workshops (1/16/19). Headtke, Kathy Staffing LVC Library and Tutorial for summer 2019 $2,986.30 (6/10/19 - 8/1/19). Hendricks, Karin Additional assignment for team taught course. (4/12/19 - $564.34 4/18/19). Heredia-Vital, Horacio Choreograph for celebration dance concert (10/14/19 - $1,500.00 11/15/19). Hidinger, Matthew This workshop will focus on instruction in the multi-level $255.66 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Hiramatsu, Glenn Mr. Hiramatsu will provide supervision for an open $511.32 access lab on March 29 and April 5 (3/29/19 - 4/5/19). Horstmann, Jay Participation in professional development for CTE $215.28 faculty; one-day (6-hr.) workshop entitled "Best Practices in Community College Teaching" led and facilitated by Karen Miles, MA (2/23/19). Jacoby, Richard 3E Bulldog Bound- Spike-O-Grams workshops for fifth $500.00 and sixth graders. Santa Maria campus (12/7/18 & 3/15/19). Jorstad, Robert Serve as an ESTEEM faculty member for one ESTEEM $100.00 scholars, spring 2019. Each mentee is allotted five hours per year, three hours in fall and two hours in spring. Thus, for spring 1 x 2 = 2 hrs. (2/15/19 - 5/15/19). Jo Ward, Nancy Curriculum Development per article 18.12.1.2. New $1,200.00 course development for GRPH 129, GRPH 121, GRPH 125 and course modifications of GRPH 115, GRPH 120, MMAC 127 per article 14.8.9 (1/5/17 - 12/15/17).
37 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Jo Ward, Nancy The employee has been requested to work an additional $1,500.00 assignment for the following reasons: completion of 2017-2018 six-year comprehensive program review for: Graphics (7/1/17 - 12/30/17). Jozwiak, Jennifer Inquiry groups were formed from English faculty to $600.00 discuss and evaluate sample classroom materials/activities for corequisite classes (10/31/18 - 11/14/18). Kelly, Chad Inquiry groups were formed from English faculty to $600.00 discuss and evaluate sample classroom materials/activities for corequisite classes (10/31/18 - 11/14/18). Kopecky, Susannah To provide a writing center workshop for students. $150.00 Including research and presentation (3/13/19). Kopecky, Susannah Participated in the writing center's Growth Mindset $100.00 professional development training (2/27/19). Kozel, Mark As part of the Zero Textbook Grant, research, select, and $1,516.32 implement open educational resources (OER) in the classroom, update syllabus, SLOs, and Canvas shell, and attend key OER PD/training events in the spring 2019 semester (1/22/19 - 5/22/19). Krier, Erin 3E Bulldog Bound- Agriculture Workshops for fifth $1,250.00 through eighth graders. Santa Maria campus: 12/7/18 & 3/15/19, Santa Ynez Valley campus: 3/1/19, and LVC: 11/16/18 & 2/8/19. Lemaire, Neal Neal is stepping in temporarily to serve as the interim $11,780.64 AOT coordinator as well as finishing up the CORE Custody Academy (6/10/19 - 8/16/19). Lemaire, Neal Neal is stepping in temporarily to serve as the interim $6,454.08 AOT coordinator (2/1/19 - 5/31/19). Lemaire, Neal 3E Bulldog Bound-PAWS for Police workshops for fifth $1,000.00 and sixth graders. Santa Maria campus: 12/7/18 & 3/15/19, Santa Ynez Valley campus: 3/1/19, and LVC: 11/16/18. LeSage, Paul 3E Bulldog Bound-Sports for Spike workshops for fifth $1,500.00 through eighth graders. Santa Maria campus: 10/26/18, 12/7/18, & 3/15/19, Santa Ynez Valley campus: 3/1/19, and LVC: 11/16/18 & 2/8/19. Loomis, Sherry Writing center faculty orientation/training (1/24/19). $94.66 Loomis, Sherry This workshop will focus on instruction in the multi-level $255.66 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Loomis, Sherry Inquiry groups were formed from English faculty to $511.32 discuss and evaluate sample classroom materials/activities for corequisite classes (10/31/18 - 11/14/18).
38 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Loomis, Sherry Participants will be trained to teach corequisite classes. $1,393.60 Participants will focus on corequisite instruction mandated by AB 705 including best practice design principles and the instructional cycle. Participants will work in teams to develop a single-theme course and work together to select challenging relevant thinking-oriented course material (8/15, 8/16, 8/20, & 8/21/18). Lopez, Joe To deliver not-for-credit EVOC training via contract $2,147.84 education (1/29/19 - 2/1/19). Lopez, Joe To deliver not-for-credit EVOC training via contract $268.48 education (1/16/19). Lovell, Ronald Plan and instruct Culinary Makerspace activities (7/1/18 - $1,550.00 2/1/19). Lovell, Ronald 3E Bulldog Bound Culinary Arts workshops for fifth and $1,000.00 sixth graders. Santa Maria campus: 12/7/18 & 3/15/19, LVC: 11/16/18, LVC for seventh and eighth graders: 2/8/19. Mabry, Robert Plan and instruct Makerspace/Maker Matic internship $2,050.00 activities (2/21/19 - 3/14/19). Mabry, Robert Plan and instruct Makerspace activities (7/1/18 - 5/1/19). $22,650.00 Maltagliati, Frank Assist with all operations of football program (2/1/19 - $3,500.00 5/31/19). Mann, F. Shandy Choreographer for Dance Spectrum (1/22/19 - 3/17/19). $1,500.00 Manzo, Fred This workshop will focus on instruction in the multi-level $328.32 101 classroom. Participants will review best practices for instruction including college expectations, reading strategies, classroom management, Canvas use, and the evaluation of student performance (1/17/19). Martinez, Christopher To provide not-for-credit safety training (heat illness and $562.02 bloodborne pathogens) to Santa Barbara County Public Works employees via contract education. Agreed upon payment per the faculty agreement: $59.16 x 9.5 hours = $562.02 (4/11/19 to 4/24/19). Martinez, Christopher To provide not-for-credit safety training (heat illness and $650.76 bloodborne pathogens) to Santa Barbara County Public Works employees via contract education. Agreed upon payment per the faculty agreement: $59.16 x 11 hours = $650.76 (4/2/19 to 4/5/19). Miller, Steve Provide Perishable Skills training via contract education $255.80 not-for-credit (4/5/19). Mitchem, Derek Collaborative efforts to prepare college for AB 705 $1,000.00 implementation, with special reference to Math 123 (spring 2019). Muscio, Michael Lead a makerspace workshop of students from $431.64 community education: three hours of instruction and one hour of prep for three weeks, a total of 12 hours (3/29/19 - 4/12/19). Nickason, Scott Additional duties due to the resignation of another $1,366.00 assistant coach (1/1/19 - 5/31/19).
39 FACULTY ASSIGNMENTS FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT Nishimori, Melinda Annual program update for credit ESL spring semester $250.00 (3/27/19 - 4/10/18). Nouri, Dustin Large class: CHEM, CRN 40323, linked with CRNs $1,856.00 40421 and 40422, which had 92 students total at census. Per agreement between District and Faculty Assoc. Article 14.6.2 Class Size Stipend, $464 x 4 units = $1856 (1/22/19 -5/22/19). Omidsalar, Alejandro To provide a writing center workshop for students. $150.00 Includes research and presentation (3/28/19). Patrick, Fred Stipend for large class: spring 2019, POLS 103, CRN $1,230.00 40578 had 82 students at census. $410.00 per unit x 3 units= $1230.00. Per faculty agreement 14.6.5. (3/25/19 - 5/22/19). Perkins, Mike Provide Perishable Skills training via contract education $511.60 not-for-credit (4/11/19). Reed, Christine Intake and orient new MESA students for fall 2019, $4,245.36 DegreeWorks SEP development or update for new and existing MESA students (6/3/19 - 6/27/19). Reid, Robert Non-instructional: Coordination and scheduling for $2,449.28 Perishable Skills program. (not-for-credit classes), spring 2019. Coordinate training dates with agency training managers, schedule, and perishable skills course (4/3/19 - 4/30/19). Reid, Robert Provide Perishable Skills training via contract education $968.00 (4/5/19 - 4/11/19). Rock, Sabrina Faculty evaluated: Roberto Rodriguez spring 2019 $105.00 semester (1/1/19 - 5/31/19). Romo, Alina To provide a writing center workshop for students. $100.62 Includes research and presentation (4/10/19). Romo, Alina To provide a writing center workshop for students. $100.62 Includes research and presentation (4/3/19). Romo, Alina To provide a writing center workshop for students. $100.62 Includes research and presentation (3/6/19). Sutter, Wendy Collaborative efforts to prepare college for AB 705 $4,750.00 implementation, with special reference to Math 123 (spring 2019). Ying Hood, Chellis To research, develop, and present a writing center $100.00 workshop for all Allan Hancock College faculty regarding strategies for responding to student writing (4/4/19).
40 Revised
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Equivalency Certification for Faculty 11.E. Number: Strategic Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 5 Goal:
BACKGROUND
In accordance with California Code of Regulations Title 5, Division 6, Chapter 4, Subchapter 4, Article 2, Section 53410, and Allan Hancock College’s Board Policy 7211 (formerly 4105), those who have equivalent qualifications to the state minimum qualifications as established by the Board of Governors can teach classes within their designated discipline areas.
Attached are equivalency certifications for faculty members who have been authorized to teach credit or noncredit classes, as needed, at Allan Hancock College based on equivalency criteria specified in Board Policy 7211 and as restricted by the equivalency certification document.
Regular Equivalency Certification Name Discipline
Andrew Domingues History Eric Shiers Earth Science
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees approve the attached equivalency certifications for faculty members who have been authorized to teach, as needed, based on equivalency criteria specified in Board Policy 7211 and as restricted by the equivalency certification document.
Administrator Initiating Item: Final Disposition: Robert Curry 41 Revised
ALLAN HANCOCK COLLEGE I Equivalencv Aoproval Date: V u\ q\ rä NotApproved Dâte:
EQU IVALENCY CERTIFICATION FOR DISCIPLINES REQUIRING THE MASTER'S DEGREE (For Credit Courses)
NAME:Andrew Domingues DIVISION: Academic Affairs DEpARTME¡I.Liberal AÍs - Arts and Humanities DISCIpLINE' History 1O1 l1O2 (World Cívilizations)
Master's degree in any discipline; plus 24 units of course work in the discipline of the assignment. At least 18 of these units must be graduate or upper division. (The 24 units may have been either included in or taken in addition to the maste/s degree.)
I Maste/s degree in any discipline plus two years of professional experience related to the discipline of the assignment or two years of successful experience teaching a range of courses in the discipline of the assignment.
Completion of the coursework equivalent to a master's degree in the discipline or a related discipline, including at least 24 graduate semester units, when the candidate is enrolled in a Ph,D. program that does not award the master's degree.
Bachelor's degree in the discipline or related discipline, including at least 18 semester units in the discipline of the assignment, 12 of which must be upper division; plus six years of professional experience directly related to the discipline of the assignment or six years of experience teaching a range of courses in the discipline of the assignment.
ln rare cases, recognized accomplishments which demonstrate expertise and skill in the field of study beyond that normally achieved through formal education. Candidate must provide conclusive evidence of attaining coursework or experience equal to the components of the required degree, including general education requirements as outlined in Title 5 section 55063, ln no case will recognized accomplishments be the sole criterion for granting equivalency, (See Administrative Procedures 7211.)
NOTE: Teaching and professional experience may be combined to total the required number of years.
NOTE: Official copies of transcripts are required for all coursework being submitted for equivalency.
NOTE: An Allan Hancock College Verification of Employment (VOE) form is required for all employment being submitted for equivalency.
Page'12 of 15 42-1 Revised
RATIONALE: Explain how your qualifications meet the selected guidelines. Qualifications must be verified with appropriate documentation. Please refer to Professional Standards Guidelines and Checklist for outline format. (Signature block on the reverse side of this form,) Masters Degree in any discipline; plus two years of successful teaching experience in the discipline of the assignment.
Master of Education, Emphasis in Teaching, National University - School of Education [March 16th,20141
2014-2019: High School Social Studies Teacher, Righetti High School - Santa Maria, California
Responsibilities: Taught various disciplines including Advanced Placement World History, Modern World History, United States History and United States Economics.
I hereby certify that all information submitted above is true and conect,
Srgnature 0l uandrdate: Date: A*L 'ry- 311Bl19
I have reviewed all documentation and recommend approval of regular equivalency certifìcation.
or Student Services Vice President:
a\r*\rq
Page 13 of 15
j
I t 42-2 Revised 42-3 Revised 43
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Appointment of Department Chair 11.F. Number: Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 1 Goal:
BACKGROUND
The following regular full-time faculty members are recommended by their department and the associate superintendent/vice president, academic affairs and superintendent/president, to serve as department chair for the specified term:
NAME DEPARTMENT TERM OF OFFICE Janae Dimick English Janae Dimick was elected to serve a term of two years, for the academic years 2019-2020 and 2020-2021.
FISCAL IMPACT
The estimated cost to the unrestricted general fund is approximately $23,780 for the 2019-2020 fiscal year, which will include department chair stipends, additional contract days, and backfill. Department chair stipends, additional contract days, and backfill for reassigned time for various departments are budgeted for each fiscal year.
RECOMMENDATION
Staff recommends that the board of trustees approve the department chair appointment of Janae Dimick, English, for the terms stated.
Administrator Initiating Item: Final Disposition: Robert Curry
44-1 Revised
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Short-Term/On-Call, Substitute, and Professional Expert Appointments Item Subject: 11.G. Exempt from Classified Service Number:
Strategic Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 2 Goal:
BACKGROUND
The college hires short-term/on-call employees, substitutes, and professional experts exempt from classified service per Education Code Section 88003. The following appointments are contingent upon availability of funding and the ending date could change based on district need.
Short-Term: Name Position Title Dates Duties/Responsibilities Hourly Rate Berry, Tommi Program Assistant V 4/15/19 – 6/30/19 Support recruitment, human $25.00 resources Copeland, Shannon Program Assistant III 6/10/19 – 6/30/19 Lifeguard, kinesiology, $15.59 recreation & athletics Veloz, Sarah Program Assistant III 6/10/19 – 6/30/19 Lifeguard, kinesiology, $15.59 7/1/19 – 6/30/20 recreation & athletics
Substitute: Name Position Title Dates Duties/Responsibilities Hourly Rate Reed, Arianna Accounting Services 5/1/19 – 6/30/19 Substitute for employee on $20.10 Technician II leave, business services
(Continued)
FISCAL IMPACT Assignments for the 2018-2019 fiscal year are included in the 2018-2019 fiscal year budget. Assignments for the 2019-2020 fiscal year will be included in the 2019-2020 fiscal year budget.
RECOMMENDATION Staff recommends that the board of trustees approve the short-term/on-call, substitute, and professional expert appointments exempt from classified service as presented.
Administrator Initiating Item: Final Disposition: Ruben Ramirez
44-2 Revised Revisions/Additions
Substitute: Name Position Title Dates Duties/Responsibilities Hourly Rate Maratas, Ivana Accountant 4/26/19 – 6/30/19 Substitute for vacant $26.63 7/1/19 – 8/30/19 position, up to 100 days
Short-Term: Name Position Title Dates Duties/Responsibilities Hourly Rate Coleman, Terri Lee Program Assistant 5/15/19 – 6/30/19 Event coordination, $35.00 VI 7/1/19 – 10/31/19 Viticulture & Enology Program
Short-Term/On-Call:
EMS, Fire, Law Enforcement Programs Police and Fire Academy tactical officers, program assistants, and program specialists are limited in the number of days they are eligible to work. The number of hours is limited by the budget for the program—one tactical officer may work a 40-hour workshop in 5 days, but another may work in a one-hour session on 40 different days. The academy needs flexibility to schedule tactical officers as they are available; for instance, if a fire officer is scheduled to work in a class on a certain day but is called to fight a fire that day, another officer is called to fill in. There is no way to accurately predict how many hours each officer may work during the academic year. The total available budget for tactical officers, divided by the hourly rate, is the maximum number of hours which can be worked by the entire group of tactical officers.
Fire, Safety and EMS, Law Enforcement Programs: Positions: Hrly Rate Max Hrs Max Days Instructional Aide I $12.00 Not more than 40 hours/weekly 170 days within the Fiscal Year Instructional Aide II $14.00 and/or Instructional Aide III $15.59 999 hours fiscally Instructional Aide IV $18.81 Instructional Aide V $25.00 Instructional Aide VI $35.00
On-Call: Program Assistant I, III, IV, V, and VI: Name Position Title Dates Duties/Responsibilities Riffe, Michaela Instructional Aide IV 5/15/18 – 6/30/19 See Short-Term/On-Call Appointments – EMS, Fire, Law Enforcement Programs
45 Revised
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Appointments, Transfers, and Promotions of Classified Service Item Subject: 11.H. Employees Number:
Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 2 Goal: BACKGROUND
The following personnel actions are recommended: Promotions
1. Holly Costello, FROM administrative assistant V, institutional effectiveness, full time, 12 months, 37 hours weekly, range 29-E, classified bargaining unit salary schedule 55 TO coordinator, student services/administrative assistant V, student services, full time, 12 months, 37 hours weekly, range 31-E, classified bargaining unit salary schedule 55, effective June 1, 2019.
Reason: Ms. Costello will fill the vacancy, due to the transfer of Espie Valenzuela, effective February 5, 2019.
FISCAL IMPACT
1. The cost to the unrestricted general fund is approximately $10,562 for the 2018-2019 fiscal year. 2. The cost to the unrestricted general fund is approximately $60,019 for the 2019-2020 fiscal year. 3. The cost to the unrestricted general fund is approximately $5,234 (50%) and the cost to the parking fee fund is approximately $5,234 (50%) for a total cost of approximately $10,468 for the 2018-2019 fiscal year. 4. The cost to Board Financial Assistance Programs (BFAP) is approximately $8,608 for the 2018-2019 fiscal year. 5. The cost to the unrestricted general fund is approximately $6,998 for the 2018-2019 fiscal year. 6. The cost to the unrestricted general fund is approximately $6,998 for the 2018-2019 fiscal year. 7. The cost to the unrestricted general fund is approximately $1,933 for the 2018-2019 fiscal year. 8. The cost to the unrestricted general fund is approximately $8,385 for the 2018-2019 fiscal year.
The costs for the 2018-2019 fiscal year are included in the 2018-2019 fiscal year budget. The costs for the 2019-2020 fiscal year will be included in the 2019-2020 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the promotions of Holly Costello, coordinator, student services/administrative assistant V, student services, effective June 1, 2019; and Christina McMillan, administrative assistant II, academic affairs, effective August 1, 2019; and approve the appointments of Brooke Gonzales, police services dispatch technician, campus police, effective May 20, 2019, and contingent upon successful completion of pre-employment and Peace Officer Standards and Training (POST) background clearance requirements; Jaclyn Banaga, financial aid analyst, financial aid, effective June 1, 2019, and contingent upon continued funding; Thomas Moore Jr., instructional assistant, public safety, effective June 1, 2019; Randy McCarty, instructional assistant, public safety, effective June 1, 2019; Cayla Cavalletto, instructional assistant, public safety, effective June 1, 2019; and Janelle Cardona, accountant, business services, effective June 1, 2019.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 46 Revised
2. Christina McMillan, FROM office services assistant I, counseling, full time, 12 months, 37 hours weekly, range 11-D, classified bargaining unit salary schedule 55 TO administrative assistant II, academic affairs, full time, 10 months, 37 hours weekly, range 17-B, classified bargaining unit salary schedule 55, effective August 1, 2019.
Reason: Ms. McMillan fills the vacancy of Cynthia Nunn, who retired, effective April 1, 2019.
Appointments
3. Brooke Gonzales, police services dispatch technician, campus police, full time, 12 months, 37 hours weekly, range 20-C, classified bargaining unit salary schedule 55, effective May 20, 2019, contingent upon successful completion of pre-employment and Peace Officer Standards and Training (POST) background clearance requirements.
Reason: Ms. Gonzales fills the vacancy of Jessica George, who resigned, effective April 30, 2016.
4. Jaclyn Banaga, financial aid analyst, financial aid, full time, 12 months, 37 hours weekly, range 26-D, classified bargaining unit salary schedule 55, effective June 1, 2019, and contingent upon continued funding.
Reason: New position
5. Thomas Moore Jr., instructional assistant (emergency medical services, EMS), public safety, full time, 10 months, 37 hours weekly, range 20-B, classified bargaining unit salary schedule 55, effective June 1, 2019.
Reason: Mr. Moore fills the vacancy of Christopher Feliz, who transferred to instructional assistant (fire), public safety, effective February 4, 2019.
6. Randy McCarty, instructional assistant (law enforcement), public safety, full time, 10 months, 37 hours weekly, range 20-B, classified bargaining unit salary schedule 55, effective June 1, 2019.
Reason: Mr. Mc Carty fills the vacancy of Derrick Miller, who transferred to equipment specialist II, public safety, effective April 10, 2019.
7. Cayla Cavalletto, instructional assistant, public safety, part time, 10 months, 19.5 hours weekly, range 20-B (pro-rated at .5270), classified bargaining unit salary schedule 55, effective June 1, 2019.
Reason: Ms. Cavalletto fills the vacancy of Kevin Good, who transferred to instructional assistant (full time position), public safety, effective April 10, 2019.
8. Janelle Cardona, accountant, business services, full time, 12 months, 37 hours weekly, range 28-B, classified bargaining unit salary schedule, effective June 1, 2019.
Reason: Ms. Cardona fills the vacancy of Regina Smith, who resigned, effective October 13, 2018.
New appointments are contingent upon successful completion of pre-employment requirements. 47 Revised
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Appointment of Management Employees 11.I. Number:
Strategic Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 1 Goal:
BACKGROUND
The following personnel action is recommended:
Appointment
Maria Suarez, director, children’s center, full time, 12 months, range 18-B, management salary schedule, effective July 1, 2019.
Ms. Suarez earned a Master of Arts at Chapman/Brandman University; a Bachelor of Science degree at University of LaVerne; and an Associate of Science degree at Allan Hancock College. Ms. Suarez is currently attending Walden University working toward earning a doctoral degree in early childhood studies. Ms. Suarez has been a part-time faculty at Allan Hancock College from 2018 to present; she has been the ECE University Supervisor at Brandman University from 2016 to present; and she has been the program manager at Community Action Commission in Santa Maria from July 2014 to present. Ms. Suarez was the site supervisor at Community Action Commission, Santa Maria, California from July 2008 to July 2014; she was the lead teacher at Community Action Commission, Santa Maria, California from August 2006 to July 2008; and she was the lead teacher at Easter Seals, Santa Maria, California from May 2004 to August 2006.
Reason: New position.
FISCAL IMPACT
The cost to the unrestricted general fund is approximately $127,257 for the 2019-2020 fiscal year and will be included in the 2019-2020 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the appointment of Maria Suarez, director, children’s center, effective July 1, 2019.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 48 Revised
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Appointment of Tenure-Track Faculty Members 11.J. Number:
Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 2 Goal:
BACKGROUND
The following personnel actions are recommended:
Appointments
1. Sydney Sorenson, assistant professor, dance, fine arts, full time, 10 months, 175 days, tenure-track faculty, column III Step 5, full-time faculty salary schedule, effective August 14, 2019.
Reason: This revision corrects the salary placement from step 8 to step 5. Ms. Sorenson replaces Dianne McMahon, who is retiring, effective June 1, 2019.
Ms. Sorenson earned a Bachelor of Fine Arts in Dance from University of Utah, Salt Lake City, Utah; and she earned a Master of Fine Arts in Dance from New York University – Tisch School of the Arts, New York, New York. Ms. Sorenson has trained at Utah Regional Ballet, Lindon, Utah; Alonzo King LINES Ballet, San Francisco, California; Ririe-Woodbury Step UP Program, Salt Lake City, Utah; The Vibe Performing Arts, Orem, Utah; Ballet West, Salt Lake City, Utah; and Ririe-Woodbury Dance, Salt Lake City, Utah. Ms. Sorenson has been an adjunct instructor at Texas Tech University, Lubbock, Texas from 2017 to 2019; and she has been an adjunct instructor at West Texas A&M University, Canyon, Texas from 2018 to 2019. Ms. Sorenson was a dance instructor at Ballet Lubbock, Lubbock, Texas from 2016 to 2018; she was a dance instructor and choreographer at Dance Expression, Salt Lake City, Utah from 2011 to 2016; and she was a ballet instructor at The Vibe Performing Arts, Orem, Utah from 2008 to 2010. From 2012 to 2019 she created choreographies; and she has been a live performer from 2009 to 2019. (Continued) FISCAL IMPACT
1. The cost to the unrestricted general fund is approximately $101,129 for the 2019-2020 fiscal year. 2. The cost to the unrestricted general fund is approximately $109,870 for the 2019-2020 fiscal year. 3. The cost to the unrestricted general fund is approximately $106,837 for the 2019-2020 fiscal year. 4. The cost to the unrestricted general fund is approximately $101,129 for the 2019-2020 fiscal year.
These costs will be included in the 2019-2020 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the appointments of Sydney Sorenson, assistant professor, dance, fine arts, effective August 14, 2019; Nichole Dechaine, assistant professor, music, fine arts, effective August 14, 2019; Luke Blacquierre, assistant professor, biology, life and physical sciences, effective August 14, 2019; and Jennifer Morris, assistant professor, biology, life and physical sciences, effective August 14, 2019. Administrator Initiating Item: Final Disposition: Ruben Ramirez 49 Revised
2. Nichole Dechaine, assistant professor, music, fine arts, full time, 10 months, 175 days, tenure-track faculty, Column V Step 5, full-time faculty salary schedule, effective August 14, 2019.
Reason: This revision corrects the salary placement from step 8 to step 5. Ms. Dechaine replaces Ann Lucas, who is retiring, effective July 1, 2019.
Ms. Dechaine earned a Bachelor of Music at the University of Redlands, Redlands, California; and she earned a Master of Music and a Doctor of Musical Arts at the University of California, Santa Barbara, Santa Barbara, California. Ms. Dechaine has been the north county chorus director for the Santa Barbara Symphony, Santa Barbara, California from 2018 to present; choir director at Santa Ynez Valley Union High School, Santa Ynez, California from 2018 to present; choir director at Westmont College, Montecito, California from 2015 to present; women’s choir director at Santa Barbara City College, Santa Barbara, California from 2016 to present; director of opera and musical theater scenes, Santa Barbara City College, Santa Barbara, California from 2012 to present; and instructor of voice at Santa Barbara City College, Santa Barbara, California from 2009 to present. She instructed vocal pedagogy at Westmont College, Montecito, California from 2008 to present; she was an instructor of voice at Westmont College, Montecito, California from 2005 to present; and a music history and music survey instructor at Westmont College, Montecito, California from 2007 to 2009.
3. Luke Blacquiere, assistant professor, biology, life and physical sciences, full time, 10 months, 175 days, tenure-track faculty, Column IV Step 5, full-time faculty salary schedule, effective August 14, 2019.
Mr. Blacquiere earned a Master of Science at California State University, Fullerton, California; he earned a Master of Arts at Western New Mexico University, Gallup, New Mexico; and he earned a Bachelor of Science at Calvin College, Grand Rapids, Michigan. Mr. Blacquiere has been an adjunct professor at Mt. San Antonio College, Walnut, California from 2015 to present; an adjunct professor at Chaffey College, Rancho Cucamonga, California from 2018 to present; and he has been an adjunct professor at Cerritos College, Norwalk, California from 2019 to present. Mr. Blacquiere was a science teacher and master content teacher at California Prep Academy from 2016 to 2018; he was an adjunct professor at California State University, Fullerton, CA in 2016; an adjunct professor at University College at Azusa Pacific University, Azusa, California from 2014 to 2015; and he was a science and mathematics teacher at Ontario Christian High School, Ontario, California from 2005 to 2016.
Reason: Mr. Blacquiere fills the vacancy of Tammy Brannon, who is retiring, effective June 1, 2019.
4. Jennifer Morris, assistant professor, biology, life and physical sciences, full time, 10 months, 175 days, tenure-track faculty, Column III Step 5, full-time faculty salary schedule, effective August 14, 2019.
Ms. Morris earned a Master of Science at California Polytechnic State University, San Luis Obispo, California; she earned a Secondary Teaching Credential in Biology at California Polytechnic State University, San Luis Obispo, California; and she earned a Bachelor of Arts at Pacific Lutheran University, Tacoma Washington. Ms. Morris has been a part-time faculty at Allan Hancock College from January 2008 to present; she was a full-time temporary faculty at Allan Hancock College from January 2012 through May 2012 and from August 2018 through December 2018. Ms. Morris was a science teacher at Lompoc Unified School District, Lompoc, California from August 2007 to June 2008; she was a teaching associate at California Polytechnic State University, San Luis Obispo, California from September 2004 to December 2006; she was an agricultural technician for the California Department of Food and Agriculture at various times between November 2003 to September 2006; she was an Environmental Planning Student Assistant for the California Department of Transportation from July 2005 to April 2006; and she was an Agricultural Biologist 1 for the County of Santa Barbara Agricultural Commissioner’s Office from March 2002 to December 2002 and from March 2004 to September 2004.
Reason: Ms. Morris fills the vacancy of Mary Perry, who retired, effective June 1, 2018.
These appointments are contingent upon successful completion of pre-employment requirements. 50 Revised
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Out-of-Classification Assignments of Classified Service Employees 11.K. Number:
Strategic Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 5 Goal:
BACKGROUND
Special Note: Pursuant to Government Code 20480 effective January 1, 2018, employees may be limited to 960 hours of out-of-classification pay in a fiscal year.
The following personnel actions are recommended (see page 2):
FISCAL IMPACT (see pages 4 and 5)
RECOMMENDATION
Staff recommends that the board of trustees approve the out-of-classification assignments of Fabiola Cardona, office services technician II (grants), retroactive to April 1, 2019 through June 30, 2019 and effective July 1, 2019 through September 30, 2019, or earlier per district need; Harold Ramirez, custodian, facilities, retroactive to February 1, 2019 through April 30, 2019; Kelsie Pike, tutorial/open access computer laboratory technician, learning resources, retroactive to January 1, 2019 through June 30, 2019, or earlier per district need; Mary Jean Abatti, laboratory assistant, tutorial/open access computer lab (OACL), learning resources, retroactive to May 1, 2019 through June 30, 2019, or earlier per district need; Janet McGee, administrative assistant III, academic affairs, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need; Cheryl Hamlin, accounting services technician II, business services, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need; Keri Common, payroll technician, business services, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need; Maria Lopez-Pacheco, payroll technician, business services, retroactive to May 1, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need; Stephanie Gonzales, payroll technician, business services, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need; Paulette Blackburn, accounting supervisor, business services, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need; Diane Bergantz, payroll supervisor, business services, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need; David McMillan, custodian (day), facilities, retroactive to February 1, 2019 through April 30, 2019; James Harvey, interim director, facilities, effective July 1 2019 through June 30, 2020, or earlier per district need; and Bridget Tate, interim maintenance supervisor, facilities , effective July 1, 2019 through June 30, 2020, or earlier per district need.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 51-1 Revised Out-of-Classification Assignments
1. Fabiola Cardona, FROM office services technician II (grants), part time, 10 months, 19 hours weekly, range 15-E (pro-rated at .5135), classified bargaining unit salary schedule 55 TO office services technician II (grants), part time, 10 months, 19 hours weekly, range 15-E (pro-rated at .5135) plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to April 1, 2019 through June 30, 2019 and effective July 1, 2019 through September 30, 2019, or earlier per district need.
Reason: Ms. Cardona is performing duties to support placement of agriculture students as Cal Poly summer research interns. Ms. Cardona will return to her regular assignment effective October 1, 2019, or earlier per district need.
2. Harold Ramirez, FROM custodian, facilities, full time, 12 months, 37 hours weekly, range 12-E, classified bargaining unit salary schedule 55 TO custodian, facilities, full time, 12 months, 37 hours weekly, range 12-E plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to February 1, 2019 through April 30, 2019.
Reason: Mr. Ramirez was performing some of the duties of the mail courier while an employee was on leave.
3. Kelsie Pike, FROM laboratory assistant, tutorial/open access computer lab (OACL), learning resources, part time, 10 months, 19 hours weekly, range 13-D (pro-rated at .51351), classified bargaining unit salary schedule 55 TO tutorial/open access computer laboratory technician, learning resources, part-time, 10 months, 19 hour weekly, range 19-B (pro-rated at .51351), classified bargaining unit salary schedule 55, retroactive to January 1, 2019 through June 30, 2019, or earlier per district need.
Reason: Ms. Pike has been performing additional duties outside of her job description in the tutorial center. Ms. Pike will return to her regular assignment effective July 1, 2019.
4. Mary Jean Abatti, FROM laboratory assistant, tutorial/open access computer lab (OACL), learning resources, full time, 10 months, 37 hours weekly, range 13-E, classified bargaining unit salary schedule 55 TO laboratory assistant, tutorial/open access computer lab (OACL), learning resources, full time, 10 months, 37 hours weekly, range 13-E plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to May 1, 2019 through June 30, 2019, or earlier per district need.
Reason: Ms. Abatti is performing duties outside of her job description providing support to the ARC coordinator with the day-to-day operations of the ARC due to changing demands of AB 705. Ms. Abatti will return to her regular assignment effective July 1, 2019, or earlier per district need.
5. Janet McGee, FROM administrative assistant III, academic affairs, full time, 12 months, 37 hours weekly, range 25-B, classified bargaining unit salary schedule 55 TO administrative assistant III, academic affairs, full time, 12 months, 37 hours weekly, range 25-B plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need.
Reason: Ms. McGee is performing additional duties outside of her job description assisting with accountant duties due to vacancies. Ms. McGee will return to her regular assignment effective September 1, 2019, or earlier per district need.
(Continued) 51-2 Revised 6. Cheryl Hamlin, FROM accounting services technician II, business services, full time, 12 months, 37 hours weekly, range 18-E, classified bargaining unit salary schedule 55 TO accounting services technician II, business services, full time, 12 months, 37 hours weekly, range 18-E plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need.
Reason: Ms. Hamlin has been performing additional duties outside of her job description assisting with accountant duties due to vacancies. Ms. Hamlin will return to her regular assignment effective September 1, 2019, or earlier per district need.
7. Keri Common, FROM payroll technician, business services, full time, 12 months, 37 hours weekly, range 30-E, classified bargaining unit salary schedule 55 TO payroll technician, business services, full time, 12 months, 37 hours weekly, range 30-E plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need.
Reason: Ms. Common has been performing additional duties outside of her job description assisting with accountant duties due to vacancies. Ms. Common will return to her regular assignment effective September 1, 2019, or earlier per district need.
8. Maria Lopez-Pacheco, FROM payroll technician, business services, full time, 12 months, 37 hours weekly, range 30-E, classified bargaining unit salary schedule 55 TO payroll technician, business services, full time, 12 months, 37 hours weekly, range 30-E plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to May 1, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need.
Reason: Ms. Lopez-Pacheco has been performing additional duties outside of her job description assisting with accountant duties due to vacancies. Ms. Lopez-Pacheco will return to her regular assignment effective September 1, 2019, or earlier per district need.
9. Stephanie Gonzales, FROM payroll technician, business services, full time, 12 months, 37 hours weekly, range 30-E, classified bargaining unit salary schedule 55 TO payroll technician, business services, full time, 12 months, 37 hours weekly, range 30-E plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need.
Reason: Ms. Gonzales has been performing additional duties outside of her job description assisting with accountant duties due to vacancies. Ms. Gonzales will return to her regular assignment effective September 1, 2019, or earlier per district need.
10. Paulette Blackburn, FROM accounting supervisor, business services, full time, 12 months, 40 hours weekly, range 3-E, supervisory/confidential employees salary schedule 40 TO accounting supervisor, business services, full time, 12 months 40 hours weekly, range 3-E plus ten (10) percent, supervisory/confidential employees salary schedule 40, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need.
Reason: Ms. Blackburn is providing essential coverage during position vacancies while the district pursues permanent recruitment and onboarding. Ms. Blackburn will return to her regular assignment effective September 1, 2019.
(Continued)
51-3 Revised 11. Diane Bergantz, FROM payroll supervisor, business services, full time, 12 months, 40 hours weekly, range 6-D, supervisory/confidential employees salary schedule 40 TO payroll supervisor, business services, full time, 12 months, 40 hours weekly, range 6-D plus ten (10) percent, supervisory/confidential employees salary schedule 40, retroactive to April 17, 2019 through June 30, 2019 and effective July 1, 2019 through August 31, 2019, or earlier per district need.
Reason: Reason: Ms. Bergantz is providing essential coverage during position vacancies while the district pursues permanent recruitment and onboarding. Ms. Bergantz will return to her regular assignment effective September 1, 2019.
12. David McMillan, FROM custodian (day), facilities, full time, 12 months, 37 hours weekly, range 11-E, classified bargaining unit salary schedule 55 TO custodian (day), facilities, full time, 12 months, 37 hours weekly, range 11-E plus five (5) percent, classified bargaining unit salary schedule 55, retroactive to February 1, 2019 through April 30, 2019.
Reason: Mr. McMillan was performing some of the duties of the mail courier while an employee was on leave.
13. James Harvey, FROM maintenance supervisor, facilities, full time, 12 months, 40 hours weekly, range 3-E, supervisory/confidential salary schedule 40 TO interim director, facilities, full time, 12 months, 40 hours weekly, range 10-E, management salary schedule, effective July 1, 2019 through June 30, 2020, or earlier per district need.
Reason: This is a continuation of the out-of-classification out of bargaining unit temporary interim management appointment approved by the board of trustees at the regular meeting on October 9, 2018. Mr. Harvey will continue to fill the vacancy of Rex Vandenberg, director, facilities, who retired, effective October 1, 2018.
14. Bridget Tate, FROM maintenance lead worker – LVC, facilities, full time, 12 months, 37 hours weekly, range 32-C, classified bargaining unit salary schedule 55 TO interim maintenance supervisor, facilities, full time, 12 months, 40 hours weekly, range 3-B, supervisory/confidential salary schedule 40, effective July 1, 2019 through June 30, 2020, or earlier per district need. This is an FLSA exempt position.
Reason: This is a continuation of the out-of-classification out of bargaining unit temporary interim appointment approved at the regular board of trustees meeting on October 9, 2018. Ms. Tate will continue to temporarily fill the vacancy of James Harvey, maintenance supervisor, who is temporarily replacing Rex Vandenberg, who retired, effective October 1, 2018.
FISCAL IMPACT
1. The increased cost to the DSN – Agriculture, Water, & Environmental Technology grant is approximately $331 for the 2018-2019 fiscal year and the cost is approximately $331 for the 2019-2020 fiscal year. 2. The increased cost to the unrestricted general fund is approximately $724 for the 2018-2019 fiscal year. 3. The increased cost to the unrestricted general fund is approximately $987 for the 2018-2019 fiscal year. 4. The increased cost to the unrestricted general fund is approximately $433 for the 2018-2019 fiscal year. 5. The cost to the unrestricted general fund is approximately $650 for the 2018-2019 fiscal year and the cost is approximately $531 for the 2019-2020 fiscal year. 6. The cost to the unrestricted general fund is approximately $625 for the 2018-2019 fiscal year and the cost is approximately $510 for the 2019-2020 fiscal year. 7. The cost to the unrestricted general fund is approximately $924 for the 2018-2019 fiscal year and the cost is approximately $754 for the 2019-2020 fiscal year. 8. The cost to the unrestricted general fund is approximately $754 for the 2018-2019 fiscal year and the cost is approximately $754 for the 2019-2020 fiscal year.
(Continued)
FISCAL IMPACT Continued 51-4 Revised
9. The cost to the unrestricted general fund is approximately $947 for the 2018-2019 fiscal year and the cost is approximately $773 for the 2019-2020 fiscal year. 10. The cost to the unrestricted general fund is approximately $2,395 for the 2018-2019 fiscal year and the cost is approximately $2,299 for the 2019-2020 fiscal year. 11. The cost to the unrestricted general fund is approximately $2,299 for the 2018-2019 fiscal year and the cost is approximately $1,877 for the 2019-2020 fiscal year. 12. The increased cost to the unrestricted general fund is approximately $706 for the 2018-2019 fiscal year. 13. The cost to the unrestricted general fund is approximately $172,977 for the 2019-2020 fiscal year. 14. The cost to the unrestricted general fund is approximately $127,143 for the 2019-2020 fiscal year.
The costs for the 2018-2019 fiscal year are included in the 2018-2019 fiscal year budget. The costs for the 2019-2020 fiscal year will be included in the 2019-2020 fiscal year budget.
52 Revised
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Extra Work Assignments of Classified Service Employees 11.L. Number: Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 1 Goal:
BACKGROUND
Regular classified staff members who work less than twelve months each year can be scheduled for an extra work assignment at their request. These assignments are scheduled in accordance with article 9, section 9.17, of the district’s agreement with the California School Employees Association Allan Hancock College Chapter #251. The following employees have accepted an assignment, and the following schedule is recommended:
Name Title Employment Maximum Maximum Hourly Period Hours Days/Weeks Salary 1. Mathieu, Dorine Mesa Support 7/1/19 – 7/31/19 37 31 $24.44 Specialist 2. Brickey, Kristine Administrative 6/1/19 – 6/30/19 20 12 $23.79 Assistant II 7/1/19 – 8/1/19 20 20
FISCAL IMPACT
1. The increased cost to the MESA grant is approximately $5,272 for the 2019-2020 fiscal year. 2. The increased cost to the unrestricted general fund is approximately $1,732 for the 2018-2019 fiscal year and approximately $2,887 for the 2019-2020 fiscal year.
The cost for the 2018-2019 fiscal year is included in the 2018-2019 fiscal year budget. The costs for the 2019-2020 fiscal year will be included in the 2019-2020 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the extra work assignments of Dorine Mathieu, mesa support specialist, mathematical sciences, effective July 1, 2019 through July 31, 2019, or earlier per district need, and contingent upon continued funding; and Kristine Brickey, administrative assistant II, academic affairs, effective June 1, 2019 through June 30, 2019 and July 1, 2019 through August 1, 2019, or earlier per district need.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 53
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: New Community Services (Fee-Based) Education Classes 11.M. Number: Strategic Goal IE1: To identify the institutional capacity to fulfill the college Enclosures: Page 1 of 1 Goal: mission
BACKGROUND
One fee-based classes is proposed. The required review process was completed.
Class Name: Intro Japanese Lang/Culture (CSPD 8096)
Description:
Learn to speak Japanese at a basic level. This course will introduce the Japanese writing system and basic Japanese grammar. Students will understand the basic mechanics of the Japanese writing system, including hiragana, katakana, and an introduction to kanji. Basic aspects of the Japanese culture are also incorporated in this entry-level class. AGES: 16+
Textbook and workbook recommended prior to first class meeting. See Class Search and click on CRN.
FISCAL IMPACT
Community Service (fee-based) classes are self-supporting.
RECOMMENDATION
Staff recommends that the board of trustees approve these fee-based classes as proposed and authorize that these classes be repeated as frequently as needed to support the needs of the community.
Administrator Initiating Item: Final Disposition: Robert Curry
54
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Community Services (Fee-Based) Education Courses 11.N. Number: Strategic Goal IE1: To identify the institutional capacity to fulfill the college Enclosures: Page 1 of 2 Goal: mission
BACKGROUND
The following pages list the proposed community services and College for Kids (fee-based) classes for summer 2019.
FISCAL IMPACT
There is no fiscal impact to the district. Fees collected from students support these classes.
RECOMMENDATION
Staff recommends that the board of trustees approve the proposed community services (fee-based) classes for summer 2019.
Administrator Initiating Item: Final Disposition: Robert Curry
55 COMMUNITY SERVICES (FEE-BASED) EDUCATION CLASSES SUMMER 2019
Date Class Instructor Fee 6/10-6/26 Arts & Crafts Workshop Ages: 7-11 Staff $108 6/10-7/15 CFK Introduction to Hip-Hop & Jazz Funk Ages: 4-5 Andrade, Cecelia $36 6/10-7/17 CFK Beginning Hip-Hop/Jazz Ages: 6-9 Andrade, Cecelia $96 6/10-7/17 CFK Beginning Hip-Hop/Jazz Ages: 10-14 Andrade, Cecelia $96 6/10-7/31 Physical Fitness Lab Dutra, Kris $46 6/10-7/31 Football Techniques Ages: 16+ Dutra, Kris $20 6/10-7/31 Sports Techniques Ages: 16+ Staff $20 6/10-7/31 Swim Lab Stevens, Chris $46 6/11-6/27 Creative Art Journaling Ages: 12-14 Staff $108 6/11-7/16 CFK Introduction to Ballet Ages: 4-5 Yolar- Groppetti, Madison $36 6/11-7/18 CFK Beginning Ballet I/ Beg. Ballet II Ages: 6-9 Yolar- Groppetti, Madison $88 6/11-7/18 CFK Intermediate Ballet I/ Int. Ballet II Ages: 10-18 Yolar- Groppetti, Madison $88 6/12-7/17 Beginning Yoga Mann, Shandy $36 6/13-7/18 CFK Introduction to Ballet Ages: 4-5 Yolar- Groppetti, Madison $30 6/14-7 Beginning Yoga Mann, Shandy $36 6/14-7 Beginning Tai Chi Mann, Shandy $36 6/14-7 Beginning Tai Chi Mann, Shandy $36 6/15-8/3 Beginning Tennis Ages: 7-17 Ortiz, Patrick $48 6/15-8/3 CFK Intermediate Tennis Ages: 7-17 Ortiz, Patrick $48 7/15-7/19 CFK Math Camp 2: Physics & Math Ages: 10-16 Machin, Muriel $36 7/15-7/25 A Taste of Spanish Ages: 2nd, 3rd or 4th grade Rivera, Griselda $96 7/15-7/25 A Taste of Spanish Ages: 2nd, 3rd or 4th grade Rivera, Griselda $96 7/23-7/25 BAR Smog Update Training Leonard, Richard $250 7/25-8/2 Sewing for Kids Ages: 9-13 D'Atri, Maria $72 7/29-7/31 Cooking for Kids Ages: 9-12 Andrews-Scott, Julie $54 7/8-7/24 Arts & Crafts Workshop Ages: 7-11 Staff $108 7/8-8/2 STEAM Fun! Ages: 10-13 Staff $108 7/9-7/11 CFK Chemistry in the Kitchen Ages: 10-16 Machin, Muriel $30 7/9-7/25 Creative Art Journaling Ages: 15-17 Staff $108 8/5-8/9 CFK Math Camp 1: The BIG Review Ages: 10-15 Machin, Muriel $36
56 ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Acceptance of Grants Approved 13.A. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 2 Goal: quality programs and services.
The office of institutional grants has been notified of the funding for the following grants in the amount of $466,874.67.
BACKGROUND:
1. California Community College Chancellor’s Office: Partnership Resource Team Seed Grant ($200,000)
The college has been awarded funding to help expedite implementation of the Innovation and Effectiveness Plan. The goal of this initiative is to help advance California Community Colleges’ institutional effectiveness, and in the process significantly reduce the number of accreditation sanctions and audit issues, and most importantly, enhance the system’s ability to serve students effectively. An important focus of the initiative is to draw on the exceptional expertise and innovation from within the system in advancing best practices and avoiding potential pitfalls. No matching funds are required.
The project period is July 2019 – June 2020. (Submitted by Kevin Walthers, Ph.D., Superintendent/ President) (continued)
FISCAL IMPACT:
1. California Community College Chancellor’s Office: Partnership Resource Team Seed Grant, in the amount of $200,000. No matching funds are required.
2. Blue Sky Center: Noncredit English as a Second Language (ESL) short term course, in the amount of $2,033. No matching funds are required.
3. California Community College Chancellor’s Office: Deputy Sector Navigator: Industry Sector Projects in Common augmentation, in the amount of $30,000. A 1:1 match is required and will be provided by regional Strong Workforce funds.
4. State of California, Governor’s Office of Planning and Research: California Education Learning Lab, in the amount of $234,841.67. No matching funds are required.
RECOMMENDATION:
Staff recommends that the board of trustees accept these contracts for a total of $466,874.67 in restricted funds to the district.
Administrator Initiating Item: Final Disposition:
Jon Hooten 57
2. Blue Sky Center: Noncredit English as a Second Language (ESL) short term course in Spring 2019 ($2,033)
The college has been awarded funding to support a fee-based, noncredit ESL short term course to be offered in Spring 2019 in the Cuyama Valley. No matching funds are required.
The project period is April 15, 2019 – May 23, 2019. (Submitted by Dr. Sofia Ramirez-Gelpi)
3. California Community Colleges Chancellor’s Office: Deputy Sector Navigator: Industry Sector Projects in Common augmentation ($30,000)
The college has been awarded augmentation funding to perform a regional agriculture workforce development survey for San Luis Obispo, Santa Barbara, Ventura and Northern Los Angeles counties. A 1:1 match is required and will be provided by regional strong workforce funds.
The project period is April 1, 2019 – January 31, 2020. (Submitted by Holly Nolan-Chavez)
4. State of California, Governor’s Office of Planning and Research: California Education Learning Lab ($234,841.67)
The college has been awarded a sub-award with California Polytechnic State University, San Luis Obispo, serving as the lead for a California Education Learning Lab grant. “The Mechanics of Inclusion and Inclusivity in Mechanics” establishes an interdisciplinary partnership across the California Community College, the California State University, and the University of California systems. This project seeks to eliminate equity and performance gaps in mechanics courses by (a) developing a suite of adaptive web-based tools that incorporate videos that illustrate why a topic is relevant to diverse professionals in the real world and adaptive tests, while (b) leveraging those cognitive tools and affective interventions to establish a sense of belonging, a strong STEM identity, and deep conceptual understanding. No matching funds are required.
The project period is June 1, 2019 – May 31, 2021. (Submitted by Dominic Dal Bello) 58
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Academic Policy and Planning Committee Curriculum Summary 13.B. Number: Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 4 Goal:
BACKGROUND
The curriculum report for the period February 21, 2019 to March 28, 2019 is attached for consideration of the board of trustees. This report includes a summary of new courses, modifications to existing courses, and courses to be removed from the catalog, which are no longer offered. New program proposals for five new programs are also included in this report as is required for board review and approval of new credit programs:
FISCAL IMPACT
The cost for additional library materials for new and modified curricula is estimated at $255.00.
RECOMMENDATION
Staff recommends that the board of trustees adopt the curriculum additions and changes reflected in the summary report of the Academic Policy and Planning Committee for the period.
Administrator Initiating Item: Final Disposition: Robert Curry
59
ACADEMIC POLICY AND PLANNING COMMITTEE CURRICULUM REPORT for the period February 21, 2019 – March 28, 2019
May 14, 2019
Larry Manalo, Committee Chair Dave DeGroot, Vice Chair, TRC Chair Christine Bisson, Applied Behavioral Sciences Brent Darwin, Business Lydia V. Maxwell, Counseling Kate Adams, English Adrienne Allebe, Fine Arts Sheri Bates, Kinesiology, Recreation and Athletics Mary Pat Nelson, Health Sciences Patrick McGuire, Industrial Technology Andrea Sanders, Languages & Communication Kellye Cohn, Academic/Student Services Wendy Hadley, Life and Physical Sciences Derek Mitchem, Mathematical Sciences Kristy Treur, Public Safety Thomas VanderMolen, Social & Behavioral Sciences Associated Student Body Government (vacant) Stephen Bernardo and Josie Cabanas, Admissions & Records Representative (non-voting) Kathy Beckelhymer, Non-Credit Education (non-voting) Dave DeGroot, Articulation Officer (non-voting) Robert Curry, Vice President, Academic Affairs (non-voting) Rebecca Andres, Curriculum Specialist (non-voting)
Approved by Academic Senate: President, Academic Senate Date Allan Hancock College
Adopted by Board of Trustees: President, Board of Trustees Date Allan Hancock Joint Community College District
60
NEW COURSES RECOMMENDED FOR ADOPTION This section lists all new courses including credit, noncredit, experimental, and special topics.
NEW Credit Courses: Effective summer/fall 2020 and pending Chancellor’s Office approval and publication of course details. Catalog year 2020-21.
Course Prefix Course Title Units GEOG 115 Physical Geography 1 This new lab course is being created in preparation of a proposal for a new transfer degree program in geography.
NEW TOPIC: Effective summer 2019
Course Prefix Course Title Units THEA 199N Exploration of Gent’s Guide and Adams Family 1
COURSE REVIEW To meet accreditation standards, one year prior to a scheduled program review, discipline faculty review all course outlines in the discipline for currency of course content and materials, appropriate prerequisites and learning outcomes, general education status, and articulation status. Modifications may include but are not limited to course units, hours, prerequisites, co-requisites, advisories, and enrollment limitations. Specific modifications are identified below.
COURSE MODIFICATIONS: Effective 2020-21 and pending publication of course details.
Course Prefix Course Title Units ART/MMAC 115 Introduction to Animation 3 Minor language revisions and updated textbook.
COS 302 Beginning Cosmetology 9 Prerequisite: COS 301 COS 303 Intermediate Cosmetology 9 Prerequisite: COS 302 COS 304 Advanced Cosmetology 9 Prerequisite: COS 303
GRPH 116 Digital Portfolio for Web and Social Media 3 Formerly Digital Portfolio. Based on recommendations from the program advisory committee the course content, description and course title have been updated to current industry standards.
GRPH 118 User Interface Design 3 Advisories: GRPH 112 or GRPH 113 Formerly Introduction to Web Graphics. The course title, description, and some content is being update to align with industry standards and similar courses at other community colleges.
61
MUS 117 Electronic Music MIDI Recording 3 The course outcomes, evaluation methods, and textbook have been updated.
PE 106 Sports Officiating 3
PE 120 Beginning and Intermediate Swimming 1
MAJOR COURSE MODIFICATIONS not resulting from Course Review. Modifications include but are not limited to course units, hours, prerequisites, co-requisites, advisories, and enrollment limitations. Specific modifications are listed below. Course Prefix Course Title Units & No. GEOG 110 Introduction to Weather and Climate 3 Advisory: GEOG 101 and MATH 311 Formerly Introduction to Meteorology. The course has been modified in preparation of new program proposal in geography.
MISCELLANEOUS MODIFICATIONS (effective 2019-2020)
Course Prefix Modification Type and No. Course Title Units Request for DL GEOG 110 Introduction to Weather and Climate 3 SPCH 101 Public Speaking 3 Textbook Changes ART 101 Art Appreciation 3
COURSE DROPS (effective 2020-21 catalog) Effective Course Course Title Units 2020-21 FTPrefix 120 and Fire Command 2A 2.5 FTNo. 131 Fire Management 2A: Organizational Leadership 2.5 FT 323 Fire Prevention 1B 2 FT 328 Fire Investigation 1B 2 FT 329 Fire Prevention 1C 2 FT 330 Fire Investigation 2A 2
62
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Vision for Success Goals 13.C. Number: Strategic Goal IE1: To identify the institutional capacity to fulfill the college Enclosures: Page 1 of 3 Goal: mission
BACKGROUND
The board of trustees received a presentation on the Vision for Success Goals at the February 2019 board meeting. The board learned at the February meeting that in July 2018, the Governor and Legislature established legislation requiring that districts adopt college level performance goals aligned with the system-wide goals in the Vision for Success. The Vision framework states that the California Community College System should strive to achieve the following goals by 2022: 1. Completion: System-wide, increase by at least 20 percent the number of CCC students annually who acquire associate degrees, credentials, certificates or specific job skill sets that prepare them for in-demand jobs by 2021-22. 2. Increase by 35 percent the number of CCC students transferring annually to a UC or CSU.
3. Decrease the average number of units accumulated by CCC students earning associate’s degrees, from approximately 87 total units (the most recent system-wide average) to 79 total units—the average among the quintile of colleges showing the strongest performance on this measure. 4. Increase the percent of exiting CTE students who report being employed in their field of study, from the most recent statewide average of 60 percent to an improved rate of 76 percent—the average among the quintile of colleges showing the strongest performance on this measure and ensure the median earning gains of the exiting students are at least twice the statewide consumer price index 5. Reduce equity gaps across all of the above measures through faster improvements among traditionally underrepresented student groups, with the goal of cutting achievement gaps by 40 percent within 5 years and fully closing those achievement gaps within 10 years. (continued) FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees approve the Vision for Success Goals developed and vetted through the college consultative process.
Administrator Initiating Item: Final Disposition: Paul M. Murphy
63
In response to these system goals, the Chancellor’s Office provided colleges with local data aligned to each of the goal areas. These data were released in late January and rereleased with numerous revisions into the month of May (with anticipated future revisions to come). Early discussions about the data and goal setting processes started in the fall with the Institutional Effectiveness Council (IEC). Participants at the annual planning retreat brainstormed actual goals as they reviewed recent historical data and discussed factors that would either enhance college opportunities or present challenges. For example, a key consideration for an increase in degrees and certificates is the promise program, which enhanced enrollments of first-time students in the prime degree-earning age group. AB 705 is anticipated to lower unit accumulation as students will be more likely to start math and English coursework at college (transfer) level. After the February 22 planning retreat, IEC reviewed the range of goals and key considerations identified during the planning retreat. One important observation is that while colleges are expected to set goals from baseline data in a particular year (in most cases 2016-17), some data show considerable variation from year to year. For example, consider this chart of student degree completions:
Student Degree Completions
1,055 991 943 910
2014-15 2015-16 2016-17 2017-18
Colleges are asked to set a goal from the base year of 2016-17. But in doing so, Allan Hancock would be starting from a baseline well above the four-year average of 975 completions. Since year to year completions can fluctuate with prior year enrollments, IEC supported the recommendation made at the planning retreat to use a four-year average of the data included in the Vision goal setting process when appropriate. The Vision Goals recommended by IEC were then forwarded to College Council and Academic Senate for review and approval. Following are the goals developed through these processes. Colleges are only required to set one sub-goal per goal area that fit institutional priorities. Goal 1. Completion – Increase by at least 20 percent the number of CCC students annually who acquire associate degrees, credentials, certificates or specific job skill sets that prepare them for in-demand jobs by 2021-22. Goal 1A. Increase All Students Who Earn an Associate Degree: 1,121 students Goal 1B. Increase All Students Who Earn an Approved Chancellor’s Office Approved Certificate: 772 Students
Goal 1C. Increase All Students Who Attain the Vision Goal Completion Definition: 1,306 Students Goal 2. Transfer – Increase by 35 percent the number of CCC students transferring annually to a UC or CSU. Goal 2A. Increase All Students Who Earn an Associate Degree for Transfer: 320 students
Note: Goal 2B (increase the number of transfers to the CSU and UC) was not adopted because of enrollment impactions at many four-year institutions and geographic limitations for our students. Goal 3. Unit Accumulation – Decrease the average number of units accumulated by CCC students earning associate’s degrees, from approximately 87 total units (the most recent system-wide average) to 79 total units by 2021-22. Goal 3A. Decrease Average Number of Units Accumulated by All Associate Degree Earners: 81 units. 64
Goal 4. Workforce – Increase the percent of exiting career education students who report being employed in their field of study, form the most recent statewide average of 69 percent to 76 percent by 2021-22. Goal 4C. Increase All Students with a Job Closely Related to Their Field of Study: 78%
Note: Goal 4A (increase median annual earnings) and Goal 4B (increase students who attain the living wage) were not chosen because the college has less control over these outcomes. Goal 5. Equity – Reduce equity gaps across all of the above measures through faster improvements among traditionally underrepresented student groups, with the goal of cutting achievement gaps by 40 percent within 5 years and fully closing those achievement gaps within 10 years. Goal 5. Reduce disproportionate impact in the impacted groups by 100%.
Disproportionately impacted groups Black or African American: Goal 1A and 1B White: Goal 2A
Veterans: Goal 1B
65 ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: 2018-2019 Revised Adopted Budget 13.D. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 12 Goal: quality programs and services.
BACKGROUND Subsequent to the September 2018 adoption of the 2018-2019 budget, a number of factors have affected expenditures and resources available to the district. Title 5, Section 58307, requires that the board of trustees adopt revisions to the annual budget: therefore, this revised budget reflects changes in revenue and expenditures is presented to the board. The most significant factors are identified by fund as follows.
General Fund - Unrestricted As of the April revision, the Chancellor’s Office intends to apportion each district at least their 2017-18 total computational revenue, adjusted by the 2018-19 COLA of 2.71%. This one-time backfill will result in our current year apportionment approximating what was included in the board adopted 2018-19 budget. The current projected appropriation for contingencies of $10,344,632 represents a 15.30 percent reserve level. The following factors have been taken into consideration:
General Fund - Unrestricted Total income has increased by $3,430,353. Major changes include: Adjustments to Income Net of Current Year Apportionment Less One-Time Backfill 198,625 Prior Year Apportionment Adjustment 1,343,357 SIPE Insurance Rebate 848,512 Apprenticeships 55,526 Interest 250,000 Full Time Faculty Hiring Funds 380,790 Non-resident Tuition (65,000) Parking Citations 30,000 Miscellaneous 36,043 Inter-fund Transfers: From Capital Projects Fund for Vehicle Replacement 200,000 From Capital Projects for IT Consulting 152,500 Total Income $3,430,353
FISCAL IMPACT (continued)
No fiscal impact. Budgets are revised to more accurately reflect available funding. RECOMMENDATION Staff recommends that the board of trustees adopt revisions to the 2018-2019 district budget.
Administrator Initiating Item: Final Disposition: Eric D. Smith 66 Expenditures: Total expenditures have increased by $2,747,269. Major changes include: Adjustments to Expense
IT Consulting 200,000 Vehicle Replacement 152,500 Utility Expense 127,305 Inter-fund Transfer from General Fund to Capital Outlay Fund 848,512 Miscellaneous 60,745 Reallocated One-time Contingency Funds: Salaries (AB 705, out of class, temporary assignments) 112,054 Supplies and Materials 20,078 Other Operating Expenses (Banner, A/R write offs, election cost) 1,070,374 Capital Outlay (F&E for IT/Media Services) 89,264 Other Outgo 66,437 Total Expense $2,747,269
General Fund - Restricted Major revisions include funding for the various federal, state, and categorical programs due to changes in allocations and new or augmented grants approved subsequent to budget adoption in September. Expenditures have been adjusted to reflect these changes in allocations and new or augmented grants.
General Obligation Bond Building Fund Major revisions include funding from the receipt of Measure I, Series E funds in May of this year and corresponding expenditures.
Student Financial Aid Trust Fund The original adopted budget reflected the initial grant allocation per the U.S. Department of Education statement of account for the 2018-2019 award year. Income and expenditure budgets have been revised to reflect current allocation levels.
Capital Outlay Projects Funds The capital outlay projects funds are used to account for the accumulation of money for the acquisition of capital outlay items or construction. Major revisions include the receipt of the SIPE Rebate for deferred maintenance, State funded scheduled maintenance, and miscellaneous capital expenditures.
(continued)
67 68 69 70 71 72 73 74 75 76 77
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Establish New Bank Account 13.E. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 1 Goal: quality programs and services.
BACKGROUND
The district is reviewing existing business practices in conjunction with our annual audit and making modifications necessary to ensure a clean audit. The standard deposit insurance coverage limit is $250,000 per depositor, per Federal Deposit Insurance Corporation (FDIC)-insured bank, per ownership category. Deposits held in different ownership categories are separately insured, up to at least $250,000, even if held at the same bank. Based on cash balance, there is a need to establish a new bank account associated with Auxiliary Programs Corporation for PCPA.
FISCAL IMPACT
No fiscal impact.
RECOMMENDATION
Staff recommends that the board of trustees approve the request to establish a new money market account called PCPA Money Market Account.
Administrator Initiating Item: Final Disposition: Eric D. Smith
78
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Revised Termination Notice of Nontenure-Track Faculty 13.F. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 1 Goal: quality programs and services.
BACKGROUND
Termination Notice of Nontenure-Track Faculty was submitted to the Board of Trustees at their regular meeting on February 12, 2019. This notice is to revise the termination effective date from May 17, 2019 to May 22, 2019 for both Kathy Beckelhymer and Katherine Garcia.
Pursuant to California Education Code Section 87470 the governing board has authority to hire categorically funded nontenure-track faculty members on a temporary basis. The following nontenure-track appointments have been made for the 2018-2019 fiscal year (or a portion of the fiscal year) and will terminate effective the date herein designated:
Kathy Beckelhymer, temporary, nontenure-track basic skills faculty/coordinator, effective August 15, 2018 through May 22, 2019, and contingent upon continued funding. This appointment was made pursuant to California Education Code Section 87470.
Katherine Garcia, temporary, nontenure-track noncredit vocational education faculty/coordinator, effective August 15, 2018 through May 22, 2019, and contingent upon continued funding. This appointment was made pursuant to California Education Code Section 87470.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees authorize a revised notification that nontenure-track employment with the district will terminate effective the date herein designated: Kathy Beckelhymer, temporary, nontenure-track basic skills faculty/coordinator, effective May 22, 2019; and Katherine Garcia, temporary, nontenure-track noncredit vocational education faculty/coordinator, effective May 22, 2019.
Administrator Initiating Item: Final Disposition: Ruben Ramirez
79 ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: New Management Job Description 13.G. Number: Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 4 Goal:
BACKGROUND
After review by the appropriate administrators, the following new educational management job description is presented for approval:
New
Director, Learning Assistance Program (DSPS), Management – Range 16 Student Health Services and Veteran Success Center
(Continued)
FISCAL IMPACT
To be determined when the position is filled.
RECOMMENDATION
Staff recommends that the board of trustees approve the new educational management job description, director, learning assistance program (DSPS), student health services and veteran success center, as presented.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 80
Allan Hancock College Management Human Resources Range 16
DIRECTOR, LEARNING ASSISTANCE PROGRAM (DSPS), STUDENT HEALTH SERVICES AND VETERAN SUCCESS CENTER
DEFINITION
Implement Title 5 policies and procedures as well as guidelines established by the California Community College Chancellor’s Office to plan, organize, direct, supervise, and coordinate the Learning Assistance Program (also known as DSPS), Student Health Services and Veteran Success Center of the college; to supervise support personnel; and value and promote the mission and vision of the college.
CLASS CHARACTERISTICS
This is an academic administrative position. An incumbent in this position reports directly to the Dean, Student Services. An incumbent in this position will independently perform professional work involving independent judgment in the interpretation and application of Federal, State and institutional policy and procedures. Incumbents have a high frequency of contact with administrative and professional staff, students and other public/private agencies requiring tact and good communication skills.
EXAMPLES OF DUTIES
Plan, organize, manage, and direct the LAP operations and activities for eligible students; provide overall direction and guidance of day-to-day operations; Plan, develop, direct, and evaluate Student Health Services programs and services to meet student health and wellness needs; Plan, organize, coordinate and manage the operations and activities of the Veterans Success Center to ensure compliance with applicable State and federal laws and regulations, and Veterans Administration policies and regulations. Prepare and administer LAP, Student Health Services and Veterans Success Center budgets; prepare federal, state, and district reports, applications for funds and grants, and institutional program reviews; Monitor Student Health Services, LAP and Veteran Success Center policy and procedures manual and documents to ensure district compliance with federal and state regulations; Represent Learning Assistance Program, Student Health Services and Veteran Success Center by serving on appropriate campus, community and state committees; Supervise, evaluate, and participate in the selection of personnel directly involved in Learning Assistance Program, Student Health Services and Veterans Success Center; Oversee Student Accident Insurance program to ensure compliance and processing of claim forms; review contracts with Student Health Services medical providers Coordinate and participate in the development of new programs and services sensitive to the needs of a diverse student body; Schedule and chair regular department meetings and advisory committees; Perform other related duties as required
Page 1 of 3 81
MINIMUM QUALIFICATIONS Knowledge of: Operations, services, and activities of comprehensive LAP (DSPS), Veterans and Student Health Services programs in higher education. The Americans with Disabilities Act, Rehabilitation Acts 504 and 508, Title V Regulations governing LAP and other disability related programs; FERPA and HIPPA Health and wellness programs and services in higher education or public health agency Methods and techniques of leadership and management Principles of communicating and collaborating effectively with diverse students, faculty, staff and administration. Community resources, organization and functions. Accounting, budgeting and fiscal record keeping and reporting practices. Office organization and management. Computerized information systems. Grant application and administration procedures.
Demonstrated ability to: Develop and administer program budgets. Analyze, interpret and apply laws, regulations, policies and procedures. Prepare technical correspondence, reports and documents. Communicate clearly and concisely, both orally and in writing Work effectively and collaboratively with a variety of individuals. Supervise, train and evaluate staff in accordance with collective bargaining agreements.
Education and Experience: Educational Administrator Minimum Qualifications (1) Master’s degree from an accredited college or university and one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment; AND (2) Two years full-time experience or the equivalent within the last four years in one or more of the following fields: Instruction or counseling or both in a higher education program for students with disabilities; Administration of a program for students with disabilities in an institution of higher education; Teaching, counseling, or administration in secondary education, working predominantly or exclusively in programs for students with disabilities; or
Administrative or supervisory experience in industry, government, public agencies, the military, or private social welfare organizations, in which the responsibilities of the position were predominantly or exclusively related to persons with disabilities.
Page 2 of 3 82
Preferred Qualifications:
Master’s degree in the category of disability, special education, education, psychology, educational psychology, or rehabilitation counseling; OR
Fifteen or more semester units in upper division or graduate level course work specifically related to people with disabilities; OR Completion of six semester units, or the equivalent of a graduate-level counseling practicum or counseling field work courses, in a post-secondary Disabled Students Programs and Services (DSP&S) Program or in a program dealing predominantly or exclusively with people with disabilities; OR Counseling for students with disabilities; OR Counseling in industry, government, public agencies, military or private social welfare organizations in which the responsibilities of the position were predominantly or exclusively for persons with disabilities, or the equivalent.
Other Requirements:
A valid California driver’s license and ability to qualify for district vehicle insurance coverage.
Working Conditions:
May be required to work a flexible workweek which includes day and evening hours and occasional weekend assignments and may be assigned to any district location. Duties are primarily performed in an office environment, at a desk. or at a computer terminal. The incumbent will experience interruptions while performing normal duties during the regular workday. The incumbent will have contact, in person or on the telephone, with executive, management, supervisory, academic and classified staff and the general public. Work requires travel to other offices or locations to attend meetings or conduct work.
Physical Demands:
Typically may sit for extended periods of time. Operates a computer keyboard Communicates over the telephone and in person. Regularly lifts, carries and/or moves objects weighing up to 10 pounds.
Special Qualification:
Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
Page 3 of 3 83
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Equal Employment Opportunity Fund Multiple Method Allocation Item Subject: 13.H. Certification Form, Fiscal Year 2018-2019 Number: Strategic Goal G1: To sustain a college-wide culture that values qualitative and Enclosures: Page 1 of 13 Goal: quantitative data in the decision making process.
BACKGROUND
The Chancellor’s Office determines the Equal Employment Opportunity Fund allocation to each district based on compliance with legal Equal Employment Opportunity (EEO) requirements to provide our students with the educational benefits of a diverse workforce.
The attached multiple methods report is due to the Chancellor’s Office on June 1, 2019. Following Board approval, a signed copy of the document will be forwarded to the Chancellor’s Office.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees approve the Equal Employment Opportunity Multiple Method Fund Allocation Form, as presented.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 84
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019
District Name: Allan Hancock College Does the District meet Method #1 (District has EEO Advisory Committee, EEO Plan, and submitted Expenditure/Performance reports for prior year) (All mandatory for funding). X Yes No The district met at least 6 of the remaining 8 Multiple Methods? (Please mark your answers.) X Yes X Method 2 (Board policies and adopted resolutions) X Method 3 (Incentives for hard-to-hire areas/disciplines) X Method 4 (Focused outreach and publications) X Method 5 (Procedures for addressing diversity throughout hiring steps and levels) X Method 6 (Consistent and ongoing training for hiring committees) X Method 7 (Professional development focused on diversity) X No Method 8 (Diversity incorporated into criteria for employee evaluation and tenure review) X Method 9 (Grow-Your-Own programs)
I CERTIFY THAT THIS REPORT FORM IS COMPLETE AND ACCURATE. Please attach meeting agenda showing district EEO Advisory Committee’s certification of this report form.
Chair, Equal Employment Opportunity Advisory Committee
Name: Ruben Ramirez & Sofia Ramirez-Gelpi Title: Co-Charis, EEO-Diversity Committee
Signature: Date:
Chief Human Resources Officer
Name: Ruben Ramirez Title: Director, Human Resources
Signature: Date:
Chief Executive Officer (Chancellor or President/Superintendent)
Name: Dr. Kevin G. Walthers Title: Superintendent/President
Signature: Date:
President/Chair, District Board of Trustees Date of governing board’s approval/certification: Tuesday, May 14, 2019
Name: Hilda Zacarias Title: President/Chair, Board of Trustees
Signature: Date:
PAGE 1 85
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019
This form requires districts to report the various activities that they are implementing to promote Equal Employment Opportunity for each of the 9 Multiple Methods.
When providing explanation(s) and evidence of your district’s success in implementing the Multiple Methods, please keep narrative to no more than one page per Multiple Method. If you reference an attachment, please ensure it is attached to your submittal.
Nine (9) Multiple Methods Mandatory for Funding 1. District’s EEO Advisory Committee, EEO Plan, and submittal of Expenditure/Performance reports for prior year.
Pre-Hiring 2. Board policies & adopted resolutions 3. Incentives for hard-to-hire areas/disciplines 4. Focused outreach and publications
Hiring 5. Procedures for addressing diversity throughout hiring steps and levels 6. Consistent and ongoing training for hiring committees
Post-Hiring 7. Professional development focused on diversity 8. Diversity incorporated into criteria for employee evaluation and tenure review 9. Grow-Your-Own programs
Does District meet Multiple Method #1 (District has EEO Advisory Committee, EEO Plan, and submitted Expenditure/Performance reports for prior year)? X Yes No
Under the Multiple Method allocation model, districts must minimally have an operational district EEO Advisory Committee, and an updated EEO Plan. Additionally, districts are required to annually report on the use of EEO funds. In order to qualify for receipt of the EEO Fund, districts are required to submit a board-adopted EEO plan every three years to the Chancellor’s Office. (Title 5, section 53003). EEO Plans are considered active for three years from the date of when the district’s Board of Trustees approved the plan. The districts are required to establish an EEO Advisory Committee to assist in the development and implementation of the EEO Plan. (Title 5, section 53005). The districts are required to annually submit a report on the use of Equal Employment Opportunity funds. (Title 5, section 53034).
PAGE 2 86
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019
Please provide an explanation and evidence of meeting this Multiple Method, #1. The District’s EEO Advisory Committee established in 2010. The committee meets once a month and consists of a representative from each constituency group with two co-chairs. The committee reviews the EEO plan, professional development trainings, Title 5, EEO Expenditure and Performance reports, recruitment, outreach, job fairs, board policies, and diversity. Agenda and notes from the committee are on the AHC website. The District’s EEO Plan was revised and approved April 11, 2017 by the Board of Trustees. The EEO plan is on the HR website along with our Diversity Statement. The board commits the district to active promotion of campus diversity, including recruitment and selection of qualified employees from a wide variety of backgrounds and equal employment opportunities in all aspects of employment, including assignments, promotions, and transfers. Allan Hancock College submitted the EEO Fund, District Performance Report for the fiscal year 2017-2018 on September 18, 2018. Board Policy 3420, Equal Employment Opportunity and Staff Diversity was revised and approved July 14, 2015 by the Board of Trustees. The policy recognizes that diversity in the academic environmental foster cultural awareness, mutual understanding and respect, harmony and creativity, while providing images for all students. Evidence: provide the EEO plan, EEO Fund & District Performance Report, Diversity statement, EEO agenda and BP 3240
To receive funding for this year’s allocation amount, districts are also required to meet 6 of the remaining 8 Multiple Methods.
Does the District meet Method #2 (Board policies and adopted resolutions)? X Yes No
Please provide an explanation and evidence of meeting this Multiple Method, #2.
PAGE 3 87
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019 Board Policy 3420, Equal Employment Opportunity and Staff Diversity was approved July 14, 2015 by the Board of Trustees. The policy recognized that diversity in the academic environment fosters cultural awareness, mutual understanding and respect, harmony and creativity, while providing images for all students. The board commits the district to the active promotion of campus diversity, including recruitment and selection of qualified employees from a wide variety of backgrounds and equal employment opportunities in all aspects of employment, including assignments, promotions, and transfers. Board Policy 7120, Faculty Hiring was revised and approved March 21, 2006 by the Board of Trustees. The board recognizes that to be effective, a staff diversity/equal employment opportunity program must be fully institutionalized to the extent that all members and employees of the District have roles and responsibilities to achieve staff diversity and equal employment opportunities. Board Policy 7230, Employment and Classification provides for application and offer of employment guidance for classified staff. Mission Statement: Allan Hancock College provides quality educational opportunities that enhance student learning and the creative, intellectual, cultural, and economic vitality of our diverse community. At The President’s Leadership Academy, the District’s board of trustees were in attendance and received training in various topics such as: Student Equity and Success, Leading through Dissent: The Role of Educational Leaders in Creating Equitable Learning Environments, Campus Culture and Inclusion & Title IX, and The Hancock Promise. The District maintains updated curricula, texts, and/or course descriptions through our Institutional Effectiveness Council. The Institutional Effectiveness Council functions as a shared governance entity that monitors and improves institutional effectiveness via program review and integrated planning. It also ensures compliance with accreditation standards. The catalog is published annually and is available on line and at the campus. Allan Hancock College has developed their shared governance process in 2008 to foster open communication throughout the campus.
The Councils and Committees Pathways to Decisions is intended to strengthen the college’s long standing history of commitment to shared governance, foster an environment of open communication, and enhance processes in the spirt of continuous improvement. Each constituency group is represented on the councils and committees to promote inclusion in a transparent and collaborative fashion. College surveys are also distributed to encourage transparent communication and feedback. The Academic Policy and Planning Committee (AP&P) provides recommendations through the Academic Senate to the District Board of Trustees regarding courses and instructional programs. AP&P is the vehicle through which curriculum development takes place and is one of four standing committees established in 1968 and approved by the Academic Senate. The committee’s functions is: curricula, proposed changes and revisions, academic standards, future curriculum planning, the coordination and organization of instructional planning and practices as they relate to the teaching faculty. Evidence: provide BP 3420, 7100, 7120 & 7230, mission statement, leadership agenda, CCPD, surveys, catalog
PAGE 4
88
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019
Does the District meet Method #3 (Incentives for hard-to-hire areas/disciplines)? X Yes No
Please provide an explanation and evidence of meeting this Multiple Method, #3.
The relative isolation of the District within the state (a three hour drive from any major metropolitan area) has impeded the District’s ability to attract applicants for positions in competitive disciplines. The District provides up to $600 for travel expenses during the interview process as well as assisting the new employee in relocation/moving expenses when appropriate. This incentive has increased our application pools and has become a valuable incentive in the hiring process. The District is exploring additional incentives for hard-to-hire areas/disciplines.
Evidence: provide reimbursement form
PAGE 5 89
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019
Does the District meet Method #4 (Focused outreach and publications)? X Yes No
Please provide an explanation and evidence of meeting this Multiple Method, #4.
In February, Human Resources went live with an on-line applicant tracking system, Cornerstone. HR staff worked long hours to implement the on-line applicant system to increase the applicant pool prior to the faculty recruitments. In these past few months, HR has seen an increased in all applicant pools and in turn has increased our diversity in applicants. The Human Resources web page displays the Mission and Diversity Statement. It is also displayed on the TV monitor in the HR department along with current employment opportunities. Job descriptions and announcements are reviewed for accuracy on an ongoing basis to ensure they meet the current job needs before any job posting. Board Policy 7120- Faculty Hiring – All faculty and administrative members of the screening and interview committee must have completed staff diversity/EEO training within the last three (3) years before they can participate in the interviews. The EEO monitor on each hiring committee reviews The District advertises in a variety of publications, including: AHC website, CCC Registry, Edjoin, org, Higher Ed Jobs, Asians In Higher Ed, Blacks in Higher Ed, Hispanics in Higher Ed, Women And Higher Ed, Veterans in Higher Ed, Native Americans in Higher Ed, LGBT in Higher Ed, Disabled in Higher Ed, Craig’s list (SLO, LA, SB, SF & Bakersfield), Santa Maria Times, SLO Tribune, Career Builder, Indeed.com, Zip Recruiter,LinkedIn, Monster.com, Calpoly, joinandshake, edjoin, CASBO.org, NCAA. Org, Zero to Three.Org, CAEYC.org, Commercial Trucking, Central Coast Careers.com, and EDD. Staff attended the Registry job fair in Los Angeles this year in order to recruit diverse applicants to faculty and management vacancies specifically. HR staff also attended Veteran Employment & Transition Toolkit workshop, Why Hiring Veterans Makes Sense, The Santa Maria Valley Chamber of Commerce Job Fair, and the Career Exploration Day held at Allan Hancock College. The District provides annual diversity training that is offered to the campus community. Human Resources in conjunction with the faculty, has developed a Diversity Resource Specialist (DRS) “Toolkit”. The toolkit consists of the history of the DRS at Allan Hancock College; it defines diversity, the role of the DRS, faculty demographics, faculty board policy and the role of the EEO. This toolkit was overwhelming acknowledged by faculty and has become institutionalized in the training of the Diversity Resources Specialist (DRS). The District conducts surveys on a regular basis, and reviews and implements measures drawn from the surveys. This facilitates staff to share their opinions in a shared governance environment. Evidence: provide the DRS toolkit, proof of travel to job fair, Job Elephant, diversity training, job description, and surveys, Cornerstone
PAGE 6 90
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019
Does the District meet Method #5 (Procedures for addressing diversity throughout hiring steps and levels)? X Yes No Please provide an explanation and evidence of meeting this Multiple Method, #5.
PAGE 7 91
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019 Board Policy 7120- Faculty Hiring- All faculty and administrative members of the screening and interview committee must have completed staff diversity/EEO training within the last three (3) years before they can participate in the interviews. The hiring committee must demonstrate diversity through gender and ethnicity. The Diversity Resource Specialist (DRS) is selected by the department chair in consultation with HR from a pool of trained DRS faculty. In the initial committee orientation, HR along with the DRS, discuss the role of the committee and review staff diversity/equal employment opportunity principles and practices with committee members. When the position closes, the DRS and the EEO officer review the ethnic summary to determine if the application pool has diversity. If the District determines that a particular monitored group is significantly underrepresented with respect to one or more job categories, the District shall take the following steps: review its recruitment procedures, review job announcements, advertisement, etc. At the final screening meeting, the EEO officer and the DRS will review the slate of applicants to be interviewed and recommend additional applicants. The diversity statements (which is part of the faculty application process) submitted by the applicants are carefully studied. Interview questions, role play, written exercise, and the teaching demo are finalized and to confirm they reach a diverse audience. On the day of the interviews, the EEO officer will reinforce best practices and principles to the committee. The district maintains the hiring calendar to promote an efficient process and to ensure large, diverse pool of qualified applicants.
Board Policy 3420 – EEO- The board commits the district to the active promotion of campus diversity including recruitment and selection of qualified employees from a wide variety of backgrounds and equal employment opportunities in all aspects of employment, including assignments, promotions, and transfers. HR shall assure that a proper job analysis is performed for every job and each job description shall provide a general statement of job duties, responsibilities and minimum qualifications. All recruitment must be conducted actively within and outside of the District. Screening, selecting, and interviewing candidates for all positions shall include thorough and fair procedures that are sensitive to issues of diversity. Each hiring committee will have gender balance and at least one voting staff member will be an ethnic minority.
The District conducts exit interviews and forwards the survey to HR. The HR Director reviews the data for patterns and utilizes this information to implement measures if needed.
Board Policy 3430- Prohibition of Harassment - The District is committed to providing an academic work environment that respects the dignity of individuals and groups. Board Policy 3410 – Nondiscrimination – The District is committed to equal opportunity in employment and all access to institutional programs and activities. The HR Director thoroughly investigates all complaints filed. The District has implemented a tracking report on applicants that decline job interviews and job offers. The District will analyze the data to determine if there is a common trend. Evidence: Diversity statement, diversity questions, diversity training, Board Policy 7100, 7120, 3420, 3410 & 3430, exit interview, complaint form, tracking report
PAGE 8 92
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019 Does the District meet Method #6 (Consistent and ongoing training for hiring committees)? X Yes No
Please provide an explanation and evidence of meeting this Multiple Method, #6
In all recruitments, the EEO monitor provides ongoing training for all hiring committees. This includes training at the orientation meeting, final screening meeting, the interviews, and during deliberations. Members of the screening and interview committee must have completed staff diversity/equal employment opportunity training within the last three (3) years before they can screen and participate in interviews. The EEO and Staff Diversity Committee receives training on the following: Title 5 regulations and stated and federal nondiscrimination laws; the educational benefits of workforce diversity; the identification and elimination of bias in hiring decision; and the role of the committee in carrying out the District’s EEO Plan. HR staff recently attended a training on Minority Faculty/Staff Recruitment and Retention. The focus of the training was on addressing unconscious bias in your institution. Staff is applying this training to all hiring committees and has been received well by faculty and staff. HR staff implemented an Unconscious Bias training to each hiring committee. At the President’s Leadership Academy 2018 staff presented Embracing Difference and Leading through Dissent: The Role of Educational Leaders in Creating Equitable Learning Environments. Evidence: EEO board policy 3420, conference agenda, President’s leadership agenda, Unconscious Bias, Diversity & Inclusion
PAGE 9 93
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019 Does the District meet Method #7 (Professional development focused on diversity)? X Yes No
Please provide an explanation and evidence of meeting this Multiple Method, #7.
The District continues to offer numerous professional development opportunities for staff and faculty throughout the year. Examples of the course offerings are: Guided Pathways-Roadmap to Success; Undocumented Students; Student Learning Outcomes; Black History Celebration; Hispanic Heritage Celebration; Best Practices in Community College Teaching Methods; Keeping Students Engaged; Improving College Readiness: Cultivating Hope, Growth Mindset and Grit; ProSlo Measurement Tool; Assessment Based Instruction; Mandated Reported Training; Sexual Harassment/Discrimination Prevention Training;“Stop the Stigma” Presentation; How to find Open Educations Resources (OER); Zero Textbook Cost & Open Educational Resources Workshop; Teaching the Holocaust as Critical Thinking; Successnet Event; International Women’s Say Celebration; Hancock Hello, and Agent of Change: Student Equity Summit. HR staff also attended the Academic Network Conference, ACRO conference and the President’s Leadership Academy. In Spring, HR staff presents, Best Practices in Interviewing, Changing Lanes, and Diversity Resource Training. The District maintains a variety of programs to support newly-hired faculty and administrators through mentoring, professional development, and leadership opportunities. The District serves as consultants to colleagues at other districts in the area by assisting with job descriptions, EEO monitoring and best hiring practices Evidence: professional training, new faculty and administrator training, President’s Leadership Academy.
PAGE 10 94
Equal Employment Opportunity Fund Multiple Method Allocation Certification Form
Fiscal Year 2018-2019
Does the District meet Method #8 (Diversity incorporated into criteria for employee evaluation and tenure review)? Yes X No
Does the District meet Method #9 (Grow-Your-Own programs)? X Yes No
Please provide an explanation and evidence of meeting this Multiple Method, #9.
The President’s Leadership Academy evolved in 2015 by our Superintendent/President, Dr. Kevin Walthers. It has become a very successful training and tool for staff and faculty. The purpose of the academy is to provide growth and leadership for employees from all constituency groups who have demonstrated leadership abilities or interest in advancement. Various speakers and presentations are conducted for the three (3) day academy. The next Academy will be held this August 2018. The District has developed a variety of programs to support newly-hired faculty and administrators in mentoring, professional development, and leadership opportunities. HR will provide a “Changing the Lane” professional development for faculty and staff. The training will offer ways to assist in navigating “changing the lane” from part-time to full-time and/or promotions. The training includes directions on completing a full-time application, full-time duties as a faculty member, what to include in your cover letter, diversity statement, the interview process (the do’s and don’ts), and things to remember. HR staff presented a professional workshop on “Interviewing on Campus” in March 2018. The workshop focused on: the job announcement; completing the application; the art of interviewing; what the interview committee is looking for; best practices & biggest mistakes to avoid, and the four (4) most dreaded questions you will be asked. This workshop was presented twice in the fall and was well received by all staff. The EEO Committee created a tailored video called “Start Here, Work Here”. The purpose of the video is to encourage current students of AHC to continue with their education, return and work here. The video is displayed is several areas for students to view: HR Department, Student Center, Job Placement and Admissions & Records. HR Staff attends the Career Exploration Day to promote the “Start Here, Work Here” incentive. At our Campus Police Department, several campus safety officers have been sent to the Police Academy for training and are now successful police officers. Evidence: Leadership agenda, new faculty and administrator training, changing lanes and interviewing on campus, https://vimeo.com/195891414 link for “Start Here, Work Here”, Career Exploration Day
PAGE 11 95 Equal Employment Opportunity Fund Multiple Method Allocation Certification Form Fiscal Year 2018-2019
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PAGE 12 96
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Privileges of the Student Trustee 13.I. Number: Strategic Goal SLS8: Value student contributions Enclosures: Page 1 of 1 Goal:
BACKGROUND Board policy 2015, Student Member addresses how many semester units the student trustee must maintain, required grade point average, and mileage reimbursement. The policy also specifies that on or before May 15 of each year, the board of trustees shall consider whether to afford the student member the privileges referenced in Education Code 72023.5.
The board of trustees currently grants the student member the privilege to make and second motions; receive compensation for meeting attendance at a level of $250 (in bookstore supplies) per semester; serve a term commencing on June 1; and the privilege to cast an advisory vote. The advisory vote shall not be included in determining the vote required to carry any measure before the board of trustees.
FISCAL IMPACT The estimated expense is $500 to be included in the budget in fiscal year 2019-2020.
RECOMMENDATION
Staff recommends that the board of trustees maintain the college’s current practice.
Administrator Initiating Item: Final Disposition: Kevin G. Walthers
97
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Resolutions 19-03 through 19-22 Honoring Retiring Employees 13.J. Number: Strategic Goal IE1: To identify the institutional capacity to fulfill the college Enclosures: Page 1 of 21 Goal: mission
BACKGROUND Twenty staff and faculty members announced their retirement from Allan Hancock College during the 2018-19 academic year. All were loyal and dedicated employees whose contributions to the success of the college were many. Resolutions 19-03 through 19-22 acknowledge these retirees for their exemplary service and contributions to the college.
Honored Retirees:
1. Marla Allegre – instructor, English 2. Patti Bonner – administrative assistant II, Academic Affairs 3. Tammy Brannon – biology professor, life and physical sciences 4. David Brown – coordinator, instructional technology, Learning Resources 5. Teresa Duran – athletic equipment manager, kinesiology, recreation and athletics 6. Blake English – counselor/professor, Student Success and Support Program 7. Marna Lombardi – public information specialist, Public Affairs 8. Steven Lopez – maintenance specialist - electrician, Facilities 9. Ann Lucas – music instructor, fine arts 10. Robert Mabry – machine technology instructor, industrial technology 11. Toni McCracken – advancement officer, Allan Hancock College Foundation 12. Dianne McMahon – dance program coordinator/instructor, fine arts 13. Cynthia Nunn – administrative assistant II, Academic Affairs 14. Rob Parisi – dean, Student Services 15. Linda Shelby – purchasing supervisor, Business services 16. Margaret Shigenaka – counselor, Student Success and Support Program 17. Deborah Strance – mathematics professor, mathematical sciences 18. Holly Stromberg – registered nursing (RN) instructor, health sciences 19. Rex Van Den Berg – director, Facilities 20. Cynthia Wheeler – administrative assistant II, summer & evening, Academic Affairs
FISCAL IMPACT None
RECOMMENDATION Staff recommends that the board of trustees adopt resolutions 19-03 through 19-22 honoring 2018-19 retirees.
Administrator Initiating Item: Final Disposition: Kevin G. Walthers
98 RESOLUTION 19-03 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. MARLA ALLEGRE ON HER RETIREMENT
Whereas, Marla Allegre dedicates her time and effort not only to the English department, but all AHC faculty; and
Whereas, Marla Allegre has dedicated countless hours to improving shared governance processes in District decision-making; and
Whereas, Marla Allegre’s leadership in Academic Senate has helped foster intellectual and personal growth for many faculty; and
Whereas, Marla Allegre has earned the respect of faculty through her commitment and dedication to innovative approaches to learning; and
Whereas, Marla Allegre has stayed current with State Academic Senate policies, curriculum and initiatives and brought those insights back to the college; and
Whereas, Marla Allegre was always a consummate diplomat with an amazing ability to listen and work with a diverse constituency; and
Whereas, throughout her many years of service, Marla has served the people of this college with fairness, integrity, and dedication; and
Whereas, Marla Allegre has impeccable taste and class, which she displays in the beautiful outfits she wears from head to toe on a daily basis; and
Whereas, Marla not only imparted knowledge to her students, she gave them an example of tenacity and perseverance; and
Whereas, in every conversation, Marla Allegre emanates eloquence and sophistication; and
Whereas, with Marla’s departure, after thirty plus years of dedicated service, so goes a rich supply of Allan Hancock College history;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Marla Allegre for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
99 RESOLUTION 19-04 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. PATTI BONNER ON HER RETIREMENT
Whereas, Patti Bonner always greeted us with a cheerful smile, regardless of the workload or chaos of the day; and
Whereas, Patti Bonner enthusiastically tasted every food and beverage created by our culinary arts and nutrition students for “Food Share Because We Care” and for special events; and
Whereas, Patti Bonner shared a heartfelt appreciation for really good chocolate; and
Whereas, Patti Bonner sent countless reminder emails to keep absent-minded professors on track and ahead of deadlines; and
Whereas, Patti Bonner was the glue (and duct tape, and staples, and every other sticky thing) that held together the department; and
Whereas, Patti Bonner became the pretzel bite smuggler to all of us that went to the movies with her; and
Whereas, Patti Bonner skillfully juggled our budget requests to help us make the best use of our resources for students; and
Whereas, Patti Bonner was here so long that she knew where instructors were located just based on the time of day; and
Whereas, Patti Bonner has great taste and loves a great bargain, she now has more time to shop; and
Whereas, Patti Bonner has a great sense of humor and friendly personality, which she used to keep her workplace a happy and upbeat place;
Whereas, Patti Bonner enjoyed daily walks around campus, which she used to get some exercise, breathe in the fresh air and interact with people she saw along the way; and
Whereas, since 2010 Patti Bonner has been a professional, wise, respectful and much-loved member of the Allan Hancock College family, who wish her all the best while knowing we will miss her very much;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Patti Bonner for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019 100 RESOLUTION 19-05 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. TAMMY BRANNON ON HER RETIREMENT
Whereas, Ms. Brannon's work ethic comes through in the passion she has for teaching, as she is the first one in every morning to make sure she has her labs ready for her classes; and
Whereas, Ms. Brannon’s level of organization is something to which all faculty should aspire in their efforts to impart knowledge to students; and
Whereas, Ms. Brannon’s office is always a welcoming place for students and staff who need to talk, and where the candy bowl is always full, and her passion for helping students always overflowing; and
Whereas, Ms. Brannon has demonstrated through countless field trips that the mud flats of Morro Bay must be experienced first-hand by frolicking Homo sapiens searching for the likes of Protothaca staminea and Neotrypaea californiensis. Said Homo sapiens of course should be properly hosed off in freezing cold water at the Bayside Cafe parking lot before allowing reentry into an AHC vehicle; and
Whereas, Ms. Brannon could always be relied on to provide DNA for Friday Night Science; and
Whereas, Ms. Brannon always had the best tide pool field trips; and
Whereas, Ms. Brannon is an excellent teacher and wonderful colleague; and
Whereas, people that you work with all have their own personal share of good times and hard times—it is an integral part of being human—but, throughout these years we have always been greeted by Ms. Brannon with a smile first. How many people do that? She is a very special person; and
Whereas, Ms. Brannon has introduced thousands of students to the mysteries and intricacies of biology while holding them to a very high academic standard; and
Whereas, Ms. Brannon has consistently created a learning atmosphere that engages students and encourages them to do their best; and
Whereas, since August 1990, Tammy Brannon has been a professional, wise, respectful and much-loved member of the Allan Hancock College family, we wish her all the best while knowing we will miss her very much;
Now therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Tammy Brannon for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019 101 RESOLUTION 19-06 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MR. DAVID BROWN ON HIS RETIREMENT
Whereas, David Brown has used his abundant artistic talents in the creation of hundreds of flyers, posters, presentations, handouts, charts, graphs and other items to assist (and in some cases save the day) for many grateful and less visually gifted faculty and staff; and
Whereas, David is retiring the “server” will be permanently down; and
Whereas, Mr. Brown will no longer have to attempt to design instructional technology for faculty (who have various opinions on what is needed); but will instead be able to design technology at home for family (who have various opinions on what is needed); and
Whereas, TTIP funding has $40,000 what would you like to buy… what $40,000; and
Whereas, David Brown's retirement will now open the field to other Library/Learning Resources faculty and staff, finally giving them a chance to win the "Most Beautiful Ornament" contest at the annual holiday party; and
Whereas, David has experienced Network Frustration he now has a digital hangover and has to retire; and
Whereas, David is retiring because he wasn’t sure if it was a Want or Need; and
Whereas, when David was looking for retirement instructions, he turned to google to find the answer: You Just slip out the back, Jack Make a new plan, Stan You don't need to be coy, Roy Just get yourself free Hop on the bus, Gus You don't need to discuss much Just drop off the key, Lee And get yourself free; and
Whereas, there is no there there until there is;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks David Brown for his exceptional service, congratulates him upon his retirement from Allan Hancock College, and wishes him the best in her future endeavors.
Dated this 14th day of May, 2019
102 RESOLUTION 19-07 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. TERESA DURAN ON HER RETIREMENT
Whereas, Ms. Duran has served as a prompt, loyal and dedicated employee to Allan Hancock College and its women athletics program for over 44 years; and
Whereas, Teresa Duran has always sincerely and genuinely cared about her student workers, as students, and as individuals, helping them to successfully navigate life with the expectation they be punctual, honest, and respectful; and
Whereas, Teresa Duran went above and beyond her job responsibilities to ensure things worked well for programs, students, and colleagues; and
Whereas, Teresa Duran had the best of alarm clocks, arriving at work every day before most people even wake up, is now quite happy to never have to set another alarm; and
Whereas, Teresa Duran has an amazing sense of humor and impressive collection of one liners, which she uses to keep her workplace a lively and spirited place; and
Whereas, Teresa Duran has always been there for her family, through good times and the most challenging of times, a caregiver for family; and
Whereas, Teresa Duran was a trend setter in the 1980’s and 90’s for lunch-time personal development activities by organizing the first “Walking with Colleagues” events on the AHC track. It is estimated that she led us in circles while dodging stray baseballs, footballs, sprinters, and hurdlers for an average of 480 miles per year; sometimes allowing for the occasional treat of lunch at the Swiss Chalet; and
Whereas, Teresa Duran always showed holiday spirit by dressing silly for every occasion and is known for being the fastest paced walker when it was time to go home; and
Whereas, since 1975 Teresa Duran has been a professional, wise, respectful and much-loved member of the Allan Hancock College family, who wish her all the best while knowing we will miss her very much;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Teresa Duran for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
103 RESOLUTION 19-08 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MR. BLAKE ENGLISH ON HIS RETIREMENT
Whereas, Blake would surf before coming to work, advise and teach students the finer points of setting and achieving career goals in order to live a filling and prosperous life, and then surf until the sun set over Rincon Point; and
Whereas, Blake chose to become a counselor and served with distinction for all these years; and
Whereas, Blake always did his prep time while paddling his board at Pismo Beach; and
Whereas, Blake is compassionate, a great joke teller and a great listener, who makes every person who comes to the Career Center feel completely at ease; and
Whereas, Blake was so dedicated to AHC that he camped with his family while looking for a place to live in Arroyo Grande; and
Whereas, Blake could say that he was Zac Efron’s counselor; and
Whereas, Blake can now travel to Puerto Vallarta and Italy to buy expensive shoes he never shared with this coworkers; and
Whereas, Blake knows the secrets of a long and happy marriage to his wife Karen, and will be able to visit his beautiful and successful sons Robbie and Jackson more often; and
Whereas, since 1994 Blake English has been a professional, wise, respectful and much-loved member of the Allan Hancock College family, who wish him all the best while knowing we will miss him very much;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Blake English for his exceptional service, congratulates him upon his retirement from Allan Hancock College, and wishes him the best in his future endeavors.
Dated this 14th day of May, 2019
104 RESOLUTION 19-09 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. MARNA LOMBARDI ON HER RETIREMENT
Whereas, Marna Lombardi is known at Hancock for her tenacity, passion, and tireless love and support for Hancock students; and
Whereas, she is an ever-flowing fountain of energy, enthusiasm, and encouragement for students, staff and faculty; and
Whereas, she is known for sending long emails at 4 a.m., creating her own graphics and design products with construction paper and tape, and for single handily redefining and owning the phrase ‘office clutter’; and
Whereas, Marna loves to send thoughtful greeting cards but hates her handwriting, so she types out her message, then cuts out and glues it into the card; and
Whereas, though her emails are long, they are always thorough, informative, and solution-oriented; and
Whereas, when Marna enters the room, everyone better look busy; and
Whereas, if you made any plans with her, you knew that every detail would be planned for you; and
Whereas, if you’re having a bad day, Marna can fix that; and
Whereas, Bulldog Bound was just a puppy in the window when Marna brought it home, and now it’s a pack of Great Danes galloping across Hancock; and
Whereas, thousands of kids have been introduced to college, thanks to her passion, persistence, and impeccable planning; and
Whereas, Spike has never had a more zealous proselytizer for Bulldogs and Future Bulldogs; and
Whereas, she is a tireless mentor and advisor to all around her; and
Whereas, if you are a student who looks lost, not only will Marna take you to your class, she will help you plan your career path on the way; and
Whereas, she always “stays in her lane,” because the whole world is her highway; and
Whereas, Marna is a whirlwind of energy and enthusiasm, blowing through the halls and campus, touching lives daily, and changing the odds for students from the elementary level up through college;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Marna Lombardi for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her all the best in her next adventure.
Dated this 14th day of May, 2019 105 RESOLUTION 19-10 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MR. STEVEN LOPEZ ON HIS RETIREMENT
Whereas, Mr. Steven Lopez joined the Hancock College family in January 1980, proudly working as a custodian promoting into the electrician position; Steve proudly served the District for 38 years; and
Whereas, Steve was early to work every day and brought his dedication and work ethic to Hancock College that he learned as a young man growing up; and
Whereas, Steve had the seniority designation for many years in the Facilities department while his knowledge of the history of Allan Hancock College was and still is invaluable; and
Whereas, Steve could be seen every Monday morning cleaning his work truck in preparation for the work week, he was always known for having the cleanest vehicles; and
Whereas, Steve spent many of his break times in deep discussion with his friends here at the college about life and keeping spirits high; and
Whereas, Steve was known on the radio as Maintenance 3, and some days you would hear Maintenance 3 called out over and over and over; and
Whereas, Steve’s work was always neat, clean, accurate and professional paying a lot of attention to not only function but appearance as well; and
Whereas, Steve has shown a dedication to his wife and family and will now have more time to spend traveling and sharing his life with family and friends; and
Whereas, Steve is a proud veteran serving his country as a Marine as a young man and coming to Allan Hancock College right out of the Marine Corp and becoming a part of the Hancock family; and
Whereas, Steve is and will always be, a valued member of the Allan Hancock College family, we wish him well in his retirement;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Steven Lopez for his exceptional service, congratulates him upon his retirement from Allan Hancock College, and wishes him the best in his future endeavors.
Dated this 14th day of May, 2019
106 RESOLUTION 19-11 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING DR. ANN LUCAS ON HER RETIREMENT
Whereas, Ann has lifted the spirits of countless students and community members through song; and
Whereas, as an accomplished pianist, Ann has mesmerized audiences during All Staff Day and faculty recitals; and
Whereas, Ann has dedicated countless hours to giving students a voice through opportunities to perform and be part of our community; and
Whereas, Ann through her graciousness and positive attitude is a role model to students and faculty; and
Whereas, Ann will never hesitate to articulately describe the “mood of her universe”; and
Whereas, Ann will have to find a new exercise program to replace her many laps around the Hancock campus on a daily basis; and
Whereas, Ann will be remembered for always writing her emails in all lowercase except when she was celebrating the completion of her program review which garnered ALL CAPS; and
Whereas, Ann will be remembered for 20 years of stirring choir performances; and
Whereas, Dr. Lucas can compose a melody as sharply as she dresses; and
Whereas, you can take the girl out of Texas...... but never, ever cut in front of Dr. Lucas on the freeway; and
Whereas, Dr. Lucas uses terms such as “A Cappella”, Decrescendo”, and “Crescendo poco a poco” in the same sentence as “Darn tootin” and “Not plum but pert near; and
Whereas, Ann offers up Texan colloquialisms that make Dan Rather look like an amateur; and
Whereas, Ann has always had the “Git-R-Done” attitude;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Professor Ann Lucas for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
107 RESOLUTION 19-12 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MR. ROBERT MABRY ON HIS RETIREMENT
Whereas, Mr. Mabry has spearheaded the growth and development of the machining and manufacturing technology program, culminating in the award of 47 A.S. degrees and certificates through fall 2018; and
Whereas, Mr. Mabry has served as a dedicated SkillsUSA advisor who has coached students to compete at regional, statewide, and even national levels of competition; and
Whereas, Mr. Mabry debuted the first online course in the history of the industrial technology department in fall 2014, namely MT 301, Introduction to Safety; and
Whereas, Mr. Mabry has taken many college students on field trips to give them experiences they might not otherwise have had -- and without losing a single student on any of those trips; and
Whereas, Mr. Mabry has instructed hundreds of students to excel with proven and highly marketable skillsets as they launched careers in advanced manufacturing throughout our community and beyond; and
Whereas, Mr. Mabry has encouraged and mentored several former students and industry professionals to become staff and part-time faculty members and part of the industrial technology family; and
Whereas, Mr. Mabry has successfully led three successive Makerspace grants, totaling in excess of $715,000; and
Whereas, Mr. Mabry has a passion for the Maker movement and the regional community it serves. His unique sense of turning anything into a “Makerspace” has been inspiring, visionary, and truly unforgettable; and
Whereas, Mr. Mabry co-authored “Santa Maria’s Central Coast Makerspace Collaborative: A Network of Internal and External Partners,” a paper presented at the International Symposium on Academic Makerspaces (ISAM) at Stanford University in August 2018; and
Whereas, since 2009 Mr. Mabry has been a professional, wise, respectful and much-loved member of the Allan Hancock College family, who wish him all the best while knowing we will miss him very much;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Robert Mabry for his exceptional service, congratulates him upon his retirement from Allan Hancock College, and wishes him the best in all future endeavors.
Dated this 14th day of May, 2019
108 RESOLUTION 19-13 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. TONI McCRACKEN ON HER RETIREMENT
Whereas, Ms. McCracken began her career at Allan Hancock College in 1976 as a part-time clerk typist—as our nation celebrated the bicentennial, Hancock was celebrating the arrival of Toni McCracken. (We didn’t know what a firecracker she would be over the next 42 years!); and
Whereas, after her arrival, she transitioned to her “forever” Hancock home and career working for the Foundation, collaborating alongside long-time Dean Emeritus Agnes Grogan and Superintendent/President Ann Foxworthy Lewellen to build one of the most successful community college scholarship programs in the state; and
Whereas, for more than four decades, Toni was the scholarship program at Hancock. Her dedication to students, peppy demeanor, positive attitude and personal style ensured that our students were supported and inspired to continue on their journey to success; and
Whereas, if you talk to anyone in town and mention the Hancock Foundation, chances are great they will share a story about Toni. Loved by many, she ensured that our community connected with the college in a meaningful way; and
Whereas, Toni was able to visualize from tiny details to the big picture keeping the Foundation on track, through more than five executive directors. Board members gravitated to her and counted on her. Faculty joined the scholarship committee to work alongside her; and
Whereas, when others cringed when it came to the idea of planning an event for 800 attendees, Toni was ready to jump in and handle it all. Her master schedule, volunteer assignment list, and well-organized seating chart for the annual scholarship banquet kept all our heads spinning; and
Whereas, Toni was organized, dedicated and a force to be reckoned with. She was also known for her high heels, putting in long work hours, her extensive world travels and sense of adventure, and love for her husband Mike and her family. Toni exudes warmth, compassion, and sincerity to all; and Whereas, when Toni left Hancock last December to “finally retire,” she did so with style—working hard to ensure that her institutional knowledge stayed with the college, by mentoring the new Foundation staff and introducing the community, and our donors to our new team; and
Whereas, it is with great honor that we salute Toni, Advancement Officer extraordinaire. She helped a multitude of scholarship students over the years become “Rising Stars” with a Foundation scholarship. We can’t help but feel that’s exactly what Captain G. Allan Hancock had in mind when he said that education should be attainable to everyone;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, thanks Toni McCracken for her exceptional service, congratulates her upon her retirement from the Allan Hancock College Foundation, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019 109 RESOLUTION 19-14 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. DIANNE MCMAHON ON HER RETIREMENT
Whereas, Dianne has been a sincere friend and colleague to everyone within the fine arts department; and
Whereas, Dianne has dedicated countless hours to building a “world-class” dance program; and
Whereas, Dianne has directed numerous dance productions that required late night and weekend rehearsals; and
Whereas, Dianne served as fine arts department chair and endured many councils and committees meetings; and
Whereas, Dianne has been a tireless advocate and mentor for students who love and commonly refer to her as “Mama D.”; and
Whereas, Dianne has opened her home to countless students in need of shelter and food; and
Whereas, Dianne has influenced generations of students by encouraging them to succeed and to be the best that they can be; and
Whereas, Dianne will be remembered for whipping her beautiful scarves to the side for no reason. It’s not even winter!; and
Whereas, Dianne will never drive at night, direct shows, attend meetings, or cry without her sunglasses; and
Whereas, her laughter and the clanking of her heeled shoes will always resonate the halls of F, D and B buildings; and
Whereas, Dianne has thrown some raging parties and will undoubtedly throw many more; and
Whereas, when you hear the clank of boots coming down the hall you know it will be followed with a Jersey Smile;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Dianne McMahon for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
110 RESOLUTION 19-15 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. CYNTHIA NUNN ON HER RETIREMENT
Whereas, Ms. Nunn was a wealth of administrative information and was always willing and happy to answer questions and support those in need; and
Whereas, Cynthia has spent a lifetime working towards the retirement goal, she will now be able to travel to her heart’s content; and
Whereas, Ms. Nunn has demonstrated great patience and civility for faculty members and students asking the same questions every semester for well over a decade; and
Whereas, Ms. Nunn always had the chair’s back, always knew who was in what room when, always had great cat stories to share, and was a great teammate; and
Whereas, when a student called or visited the department office with a question or concern, Ms. Nunn always gave that student her full attention; and
Whereas, Ms. Nunn is most often able to produce from memory and is always ready when needed to chase down an answer to any obscure question about college policy or procedures; and
Whereas, a high standard of performance can be informed by asking, “What Would Cynthia Do?”; and
Whereas, our years here with Ms. Nunn were filled with... "let me help you", "I can find that for you", "let me do that for you” (or for the students), never saying "no"; and
Whereas, Ms. Nunn is polite, tactful, and above all she was always willing to listen to people that felt the need to talk to someone; and
Whereas, Ms. Nunn displayed an extraordinary talent for selecting just the right birthday card; and
Whereas, since April 2005, Cynthia Nunn has been a professional, wise, respectful and much-loved member of the Allan Hancock College family, who wish her all the best while knowing we will miss her very much;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Cynthia Nunn for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
111 RESOLUTION 19-16 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING DR. ROBERT PARISI ON HIS RETIREMENT
Whereas, Rob is a thorough and methodical decision maker; if you want a quick answer, it’s a “no”; and
Whereas, Rob doesn’t consume sugar or red meat but still managed to participate in many potlucks; and
Whereas, Dr. Parisi is mild-mannered until called to action and then, like Clark Kent, transforms into an administrative superhero who supports departments by thinking outside the box to provide services that support student needs; and
Whereas, Dr. Parisi is a team player taking on responsibilities as Financial Aid Director, LAP Director, Dean of Student Services, and Interim Vice President of Student Services when called upon; and
Whereas, Dr. Parisi is a patient listener who provides feedback that is thoughtful and encouraging; and
Whereas, under the leadership of Dr. Parisi, Financial Aid and A&R have had zero-finding audits; and
Whereas, Dr. Parisi is a great teacher and respectful colleague who has taught many that doing the right thing, is rarely the easy way out; and
Whereas, Dr. Parisi is dedicated to student success and guides a discipline process that gives students tools, skills and opportunity to continue to work toward their academic goals; and
Whereas, Dr. Parisi is a great mentor who has taught others that every student with a problem, is not a problem student and deserves to be looked at individually and that there is no one size fits all answer; and
Whereas, since 1990 Robert Parisi has been a professional, wise, respectful and much-loved member of the Allan Hancock College family, who wish him all the best while knowing we will miss him very much;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Dr. Robert Parisi for his exceptional service, congratulates him upon his retirement from Allan Hancock College, and wishes him the best in his future endeavors.
Dated this 14th day of May, 2019
112 RESOLUTION 19-17 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. LINDA SHELBY ON HER RETIREMENT
Whereas, Linda Shelby has a sense of humor and kindness who has enriched those fortunate enough to have worked with her; and
Whereas, Linda has a unique sense of culinary combinations, having introduced many staff members to delectable Maui onion dip and the wonders of Italian cuisine; and
Whereas, Linda is the master of policing inappropriate purchase requisitions; and
Whereas, Linda provided invaluable service to the college during construction projects to ensure interior finishes were perfect; and
Whereas, Linda has been a truly great mentor and friend, which is hard to find, difficult to part with, and impossible to forget; and
Whereas, Linda can regularly be seen coming back from Trader Joes with a bouquet of flowers for her office; and
Whereas, Linda has been known to whistle a certain tune when the mood strikes her; and
Whereas, Linda has regularly gone above and beyond to help others by seeking solutions and finding a way to make things happen; and
Whereas, Linda can now be found tending her garden where she finds joy growing Mr. Lincoln roses; and
Whereas, Linda looks forward to painting in her she-shed during her golden retirement years; and
Whereas, Linda, after wrapping up a fulfilling and successful career in purchasing, is heading off to new adventures that include interior decorating and international travel;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Linda Shelby for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
113 RESOLUTION 19-18 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. MARGARET SHIGENAKA ON HER RETIREMENT
Whereas, Margaret is a sincere person, the ultimate friend, who makes the people in her life feel special and important; and
Whereas, Margaret can now stop supporting the company Papermate by buying 0.5 lead for her mechanical pencil that has written countless paper student education plans for the Financial Aid Department; and
Whereas, Margaret can now watch The Ellen DeGeneres Show and not have to DVR it and also watch her guilty pleasure of cooking shows on the Food Network channel especially now since Rachael Ray is coming back with her cooking show; and
Whereas, Margaret will be found more than ever on the golf course trying to perfect her golf swing and beating the love her life Tony one day in a round of golf; and
Whereas, Margaret knows the secrets of staying young, healthy and will manage to find a dish to cook for her family where she can use her Instant Pot; and
Whereas, Margaret has an amazing sense of humor and collection of countless shoes, just ask Veronica; and
Whereas, Margaret aka Shig, Shiggie, Shigmeister, Shiglets will be found shopping away at her favorite stores such as William Sonoma, Sur La Table, and Bed Bath and Beyond with a coupon that she found and adding to her kitchen collection; and
Whereas, Margaret was a constant symbol of poise, optimism and knowledge to those aspiring to be as humble as she; and
Whereas, since 1989, Margaret Shigenaka has been a professional, wise, respectful and much-loved member of the Allan Hancock College family, who wish her all the best while knowing we will miss her very much;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Margaret Shigenaka for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
114 RESOLUTION 19-19 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. DEBBIE STRANCE ON HER RETIREMENT
Whereas, Debbie Strance is a passionate advocate to support the math student, both in her classes, during office hours and in the Math Center; and
Whereas, Debbie has served with distinction as Developmental Math Lead and has empowered many students to continue on with their education and finish their degrees; and
Whereas, Debbie has demonstrated tireless patience and endless encouragement while working many late nights to provide a thoughtful education for countless students; and
Whereas, Debbie Strance taught some of the more challenging classes from basic skills math to statistics and calculus, including Algebra 1 at the prison; and
Whereas, Mrs. Strance attended many conferences to stay current on the latest in math education in addition to sharing the up-to-date information with math colleagues; and
Whereas, Debbie Strance possesses an innovative and creative spirit that will be sorely missed by the college as evidenced by her leadership on creating an accelerated math course and AB 705 courses; and
Whereas, Debbie and her husband Dan have visited xn countries on four continents; we wish them continued happy adventures; and
Whereas, Mrs. Strance will soon be substituting walks around the grounds of the state capitol for walks on the central coast’s beaches; and
Whereas, Debbie has generously hosted several department holiday gatherings in her home; and
Whereas, Debbie Strance has been a professional, wise, respected and much-loved member of the Allan Hancock College family and the Mathematical Sciences Department;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Debbie Strance for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
115 RESOLUTION 19-20 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. HOLLY STROMBERG ON HER RETIREMENT
Whereas, Ms. Stromberg instills the standards of professional nursing practice in every nursing class she ever conducted. She provided indelible learning experiences to a long generation of nurses in the community. She holds every student nurse, and every nurse for that matter, to the highest standards of care. She believes that, above all, patients come first; and
Whereas, Ms. Stromberg has bridged Allan Hancock College nursing program to Marian Regional Medical Center. She continues to have input in both institutions regarding relevant matters that affect nursing practice; and
Whereas, Ms. Stromberg has been dubbed as the “intelligent one” that students appreciate her expertise and knowledge and in certain instances, may find intimidating yet reassuring. She authored a nursing textbook to top it all; and
Whereas, Ms. Stromberg is a champion of simulation in nursing education. Through the lean years, as well as in years of plenty, she persisted in providing simulated learning experiences. She focused on the requisite and critical practice needs of the entry-level registered nurse; and
Whereas, Ms. Stromberg is the “nurse with the broom.” She does not shy away from “cleaning up” both literally in the skills laboratory and metaphorically. She gets it done (or patiently waits until everything is eventually done); and
Whereas, Ms. Stromberg provides insightful evaluation of students. She uses her expertise in guiding students to do better, if not make better choices. She may respond to “Snuggles” since she never lets her high standards deter expressions of compassion and well-meaning; and
Whereas, Ms. Stromberg provided the Learning Outcomes & Assessment Committee (LOAC) with savvy technological assistance by fixing projector issues and with several great ideas and countless moments of humor by always speaking her mind; and
Whereas, Ms. Stromberg looks forward to moving geographically closer to her children and grandchildren and embarking on new adventures. She is bound to begin another chapter in her story; and
Whereas, since 1999 Holly Stromberg is a professional, wise, respectful and much-loved member of the Allan Hancock College family, who wish her all the best while knowing we will miss her very much;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Holly Stromberg for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019 116 RESOLUTION 19-21 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MR. REX VAN DEN BERG ON HIS RETIREMENT
Whereas, Mr. Rex Van Den Berg joined the Allan Hancock College Family in November of 2007, as Director of Plant Services dedicating 12 years of professional service to the Hancock College family; and
Whereas, Rex has been a professional and dependable leader and has consistently worked to the highest degree of excellence and performed in a professional manner; and
Whereas, Rex’s baking skills were always welcomed and appreciated bringing fresh baked goods to hiring committee orientation meetings to the enjoyment and appreciation of the committee; and
Whereas, Rex has always been a team player, always willing to help his Facilities team whenever needed, he worked side by side with his staff at many events and time sensitive jobs; and
Whereas, Rex’s experience and knowledge with plants and design is evident in the beauty of the Allan Hancock College campus and areas he has designed making them beautiful for future generations; and
Whereas, Rex is a devoted family man and always enjoyed his vacations making cross country trips to visit family and friends across the U.S. almost every year; and
Whereas, Rex grew up in South Dakota working on the family farm developing his work ethic, personality, skills and tolerance for extreme temperatures; and
Whereas, Rex is a Military Veteran serving his country proudly in the National Guard as a heavy equipment operator his service will always be appreciated by everyone for his dedication to our country; and
Whereas, Rex has always been well respected by his peers and has been acknowledged and recognized as true leader to the Facilities Department and the Hancock College family; and
Whereas, Rex is and will always be, a valued member of the Allan Hancock College family, we wish him well in his retirement; and
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Rex Van Den Berg for his exceptional service, congratulates him upon his retirement from Allan Hancock College, and wishes him the best in his future endeavors.
Dated this 14th day of May, 2019
117
RESOLUTION 19-22 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. CYNTHIA WHEELER ON HER RETIREMENT
Whereas, Cyndi Wheeler will always be known as the Queen of Department Protocol; and
Whereas, Cyndi was our go-to-girl for helping us all with Banner, Astra, and every new program we were required to know; and
Whereas, Cyndi will always be remembered for her great stories and sense of humor; and
Whereas, Cyndi Wheeler was our “Information Guru”, always quick to google what we didn’t know or remember; and
Whereas, Cyndi is a “Textbook VIRGO”, especially with her attention to detail, organizational skills, and smooth approach to solving problems; and
Whereas, Cyndi will always be remembered for her great advice and heart of gold; and
Whereas, Cyndi will always be remembered for her courageous spirit in overcoming life’s obstacles; and
Whereas, Cyndi will always be remembered for deeming Bakersfield as “retirement worthy”, although we strongly suspect her grandchildren had something to do with it; and
Whereas, with Cyndi’s departure so goes a rich supply of Hancock history; and
Whereas, Cyndi was unfailingly patient and kind when answering the same question asked multiple times by forgetful professors; and
Whereas, Cyndi will always be remembered for holding down the fort for our many evening faculty and students;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, thanks Cynthia Wheeler for her exceptional service, congratulates her upon her retirement from Allan Hancock College, and wishes her the best in her future endeavors.
Dated this 14th day of May, 2019
118
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Resolutions 19-23 through 19-25 in Memory of Susan Farley, Item Subject: 13.K. Janet Hooghuis, and Annette Chapman Number: Strategic Goal IE1: To identify the institutional capacity to fulfill the college Enclosures: Page 1 of 4 Goal: mission
BACKGROUND
Resolutions 19-23 through 19-25 acknowledge Susan Farley, Janet Hooghuis, and Annette Chapman for their exemplary service and contributions to the college.
Susan Farley was employed with the District as an instructor in the English department since August 16, 2005, with 15 years of service.
Janet Hooghuis was employed with the District as an admissions and records technician II, Admissions and records since March 1, 1991, with 27 years of service.
Annette Chapman was employed with the District as an accountant, Business Services since August 3, 1998, with 21 years of service.
FISCAL IMPACT None
RECOMMENDATION Staff recommends that the board of trustees adopt resolutions 19-23 through 19-25 in memory of Susan Farley, Janet Hooghuis and Annette Chapman.
Administrator Initiating Item: Final Disposition: Kevin G. Walthers
119 RESOLUTION 19-23 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. SUSAN FARLEY
Whereas, Susan dedicated her time and energy into supporting students in their learning; and
Whereas, Susan had an affinity for learning, as evidenced by her study of "brainology", snippets of which she shared with us at department meetings multiple times; and
Whereas, Susan had a wicked sense of humor and always knew how and when to interject it into a serious department discussion; and
Whereas, Susan was a loving mother and grandmother, she doted on the three special girls in her life and was elated to share pictures, videos and their most recent accomplishments with anyone she came in contact with; and
Whereas, Susan took on thankless jobs like developmental coordinator; and
Whereas, Susan Farley had an amazing sense of humor and an abundance of stories to tell, which she used to keep her workplace an entertaining and interesting place; and
Whereas, Susan was compassionate, thoughtful and generous, she made every person she came in contact with feel special and completely at ease;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, remembers Susan Farley for her exceptional service, and offers hope for peace to her family.
Dated this 14th day of May, 2019
120 RESOLUTION 19-24 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
HONORING MS. JANET HOOGHUIS
Whereas, Janet Hooghuis demonstrated extreme patience with College Now Students and their parents upon submission of petitions for enrollment; and
Whereas, Janet Hooghuis considered her colleagues her family and treated everyone as a distant cousin, sister, brother, mother, grandmother and dear Auntie; and
Whereas, Janet loved her “boys” Stephen and Nathan and referred to them as her sons; and
Whereas, Janet Hooghuis had an amazing memory and impressive collection of trivia, which she used to keep her coworkers amazed and entertained; and
Whereas, Janet was known for making “borderline” inappropriate comments and to this day her coworkers affectionately refer to inappropriate comments as “borderline”; and
Whereas, Janet had a wicked sense of humor and laugh; and
Whereas, Janet’s love of Allan Hancock College and students was evident by students coming back and specifically requesting her help; and
Whereas, Janet Hooghuis was a mother and friend to her A&R family, she will not be forgotten as reminders of her talent and work ethic are everywhere and when stumped, her coworkers think, WWJD?;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, remembers Janet Hooghuis for her exceptional service, and offers hope for peace to her family.
Dated this 14th day of May, 2019
121-A RESOLUTION 19-25 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT HONORING MS. ANNETTE CHAPMAN
Whereas, Annette Chapman would go above and beyond to help anyone in need of assistance; and
Whereas, Annette loved her morning coffee and creamer; and
Whereas, Annette was a subject matter expert in all grant and categorical funding; and
Whereas, Annette was very talented in crafts and always created decorations which made the office feel festive and warm; and
Whereas, Annette was one of the most kind and humble person. Her bubbly spirit will remain in our hearts; and
Whereas, Annette would love to infuse humor into an otherwise quiet day, popping around a corner to bring a bit of laughter; and
Whereas, Annette was a beloved daughter, sister, mother, and wife who would leap tall buildings in a single bound to help those that she loved; and
Whereas, Annette would often say when returning to work, "Lucy, I'm home", an homage to one of her favorite shows; and
Whereas, Annette would jokingly say “Rut Ro” when she found something wrong or unusual, which of course brought a smile to your face; and
Whereas, Annette would show her love for the 49er’s every football season sporting red and gold nail polish; and
Whereas, Annette Chapman would assign code words just to insight a smile, such as pp alert, for pink paper in the copier; and
Whereas Annette’s laughter was truly infectious; and
Whereas, Annette would share many conversations on the love of her dogs, oak trees, kid stories, quilting, crochet and crafts, finished and unfinished projects, shooting competitions, patterns, books, camping and cows. Most of all, her sweet smile, gentle disposition, and the ability to make you laugh whether you wanted to or not;
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees, along with the entire college community, remembers Annette Chapman for her exceptional service, and offers hope for peace to her family.
Dated this 14th day of May, 2019 121-B
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Resolution 19-26, Honoring Student Trustee 13.L. Number: Strategic Goal SLS5: Nurture students Enclosures: Page 1 of 2 Goal:
BACKGROUND The student trustee is elected by the Associated Student Body Government to serve as the student member on the Allan Hancock Joint Community College District Board of Trustees. Inri Serrano was elected to serve as the student trustee for the 2018-2019 academic year and has served in this capacity in an outstanding manner.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees adopt Resolution 19-26 honoring Student Trustee Inri Serrano for his exemplary service.
Administrator Initiating Item: Final Disposition: Kevin G. Walthers 121-C
RESOLUTION 19-26
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT COMMENDING STUDENT TRUSTEE INRI SERRANO
Whereas, the provisions of Assembly Bill 591, enacted in 1978, established that a student serve as a non-voting member of the board of trustees of each California community college for an academic year; and
Whereas, the Associated Student Body Government of Allan Hancock College elected Inri Serrano as the official student representative to serve on the Allan Hancock College Board of Trustees for the 2018-2019 academic year; and
Whereas, Inri Serrano carried on a family value by serving as an Associated Student Body Government officer on campus; and set himself apart by also becoming a student ambassador where he was an essential part of the team; and
Whereas, Inri Serrano has faithfully and diligently performed the duties of the student trustee during his term of office; and has been a passionate advocate for the students of Allan Hancock College; and
Whereas, Inri Serrano has chaired and organized many events put on by the Associated Student Body Government over the past two years; and
Whereas, Inri Serrano was one of the driving forces for a campus Dream Center; and
Whereas, Inri Serrano had excellent attendance for board of trustee meetings, only missing when he was in Washington, D.C. and competing in Skills USA; and managed to sit still for long periods of time, although not without fidgeting often; and
Now, therefore, be it resolved that the Allan Hancock College Board of Trustees commends Inri Serrano for his outstanding service performed as student trustee and campus leader during the 2018-2019 academic year. 122
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Grant Proposals Submitted 14.A. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 2 Goal: quality programs and services.
BACKGROUND
The Office of Institutional Grants has submitted the following grant applications for a total of $2,883,612.67 in requested funds:
1. California Community College Chancellor’s Office: Partnership Resource Team Seed Grant ($200,000)
The college has submitted a letter of intent for funding to help expedite implementation of the Innovation and Effectiveness Plan. The goal of this initiative is to help advance California Community Colleges’ institutional effectiveness, and in process significantly reduce the number of accreditation sanctions and audit issues, and most importantly, enhance the system’s ability to serve students effectively. An important focus of the initiative is to draw on the exceptional expertise and innovation from within the system in advancing best practices and avoiding potential pitfalls. No matching funds are required.
The project period is July 2019 – June 2020. (Submitted by Kevin Walthers, Ph.D., Superintendent/President)
2. Blue Sky Center: Noncredit English as a Second Language (ESL) short term course in spring 2019 ($2,033)
The college has submitted a letter of intent for funding to support a fee-based, noncredit ESL short term course to be offered in spring 2019 in the Cuyama Valley. No matching funds are required.
The project period is April 15, 2019 – May 23, 2019. (Submitted by Dr. Sofia Ramirez-Gelpi)
3. United States Department of Education: College Assistance Migrant Program ($2,107,046)
The college has submitted an application for funding for the College Assistant Migrant Program. The purpose of CAMP is to assist migrant and seasonal farmworkers and members of their immediate family to complete their first academic year of college and to continue in postsecondary education. No matching funds are required.
The project period is July 2019 – June 2024. (Submitted by Yvonne Teniente-Cuello)
(continued)
Administrator Initiating Item: Final Disposition: Jon Hooten
123
4. State of California, Governor’s Office of Planning and Research: California Education Learning Lab ($234,841.67)
The college has submitted a sub-recipient agreement form with California Polytechnic State University, San Luis Obispo, serving as the lead for a California Education Learning Lab grant. “The Mechanics of Inclusion and Inclusivity in Mechanics” establishes an interdisciplinary partnership across the California Community College, the California State University, and the University of California systems. This project seeks to eliminate equity and performance gaps in mechanics courses by (a) developing a suite of adaptive web-based tools that incorporate videos that illustrate why a topic is relevant to diverse professionals in the real world and adaptive tests, while (b) leveraging those cognitive tools and affective interventions to establish a sense of belonging, a strong STEM identity, and deep conceptual understanding. No matching funds are required.
The project period is June 1, 2019 – May 31, 2021. (Submitted by Dominic Dal Bello)
5. California Virtual Campus, a project by the California Community Colleges Chancellor’s Office: Improving Online CTE Pathways ($339,692)
The college has submitted an application for funding for the Improving Online CTE Pathways grant. Allan Hancock College is proposing two online additions to current CTE Pathway services: Fire Technology Internships and an online format for work-based learning and career placement college-wide. Our goal, through these two changes, is to enhance both the Fire technology and Career work-experience placements by providing enhanced online participation opportunities and 24-hour accessibility. No matter where our students reside, these two additions will improve existing online programs. The Fire Technology will adapt a 16- week, face-to-face certification course, into a hybrid course requiring only four Saturdays for training and testing. In addition, industry recognized certifications will be developed, taught, and obtained through a newly created online format. The Career Center will purchase software to adapt services normally offered Monday – Friday, from 8:00 a.m. – 4:30 p.m., to a 24-hour work-based learning placement center, available to all AHC students for job-placement, job-shadowing, internships, and entry level employment. No matching funds are required.
The project period is July 1, 2019 – June 30, 2020. (Submitted by John Ceceña and Tom Lamica)
124
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Student Health Fee Increase 14.B. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 1 Goal: quality programs and services.
BACKGROUND
Board Policy 5200, Student Health Services, states that the district will charge the maximum allowable fee as approved by the Chancellor’s Office in accordance with the Education code. The policy further requires notifying both the board of trustees and the Associated Student Body Government prior to implementation of an increase.
The maximum allowable fee was last increased by the Chancellor’s Office on February 24, 2017. In compliance with Board Policy 5200, the district’s student health fee was increased, effective winter 2017, from $19 to $20 per semester, and from $16 to $17 for summer session and for each intersession of at least four weeks.
On March 22, 2019, the Chancellor’s Office again authorized colleges to raise the student health fee by one dollar. Therefore, effective fall 2019 for winter and spring registration; the student health fee will be increased from $20 to $21 per semester, and from $17 to $18 for winter and summer session and for each intersession of at least four weeks.
Administrator Initiating Item: Final Disposition: Eric D. Smith
125 Revised INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Employee Resignations and Retirements 14.C. Number:
Enclosures: Page 1 of 1
BACKGROUND:
The superintendent/president has accepted the following:
Resignations:
1. Cody Dill, technical support specialist I, information technology services, effective May 4, 2019.
Mr. Dill has been employed with the district since May 21, 2018.
2. Dave Corey, winery operations, life and physical sciences department, effective April 23, 2019.
Mr. Corey has been employed with the district since April 23, 2018.
3. Jessica Blazer, director, business services, effective June 1, 2019.
Ms. Blazer has been employed with the district since March 7, 2016.
4. Ricardo Balderas, custodian, facilities, effective July 1, 2019.
Mr. Balderas has been employed with the district since October 27, 2008.
5. Ulises Serrano-Valenzuela, student success outreach/retention specialist, student success and support program, effective June 1, 2019. Mr. Serrano-Valenzuela has been employed with the district since July 1, 2018.
Retirement:
6. Marla Allegre, English instructor, effective June 1, 2019.
Ms. Allegre has been employed with the district since September 9, 1988.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 126
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: Revised Board Policy 3550, Drug Free Environment and Item Subject: 14.D. Drug Prevention Program Number: Strategic Goal IR4: To provide a safe, attractive, and accessible physical Enclosures: Page 1 of 3 Goal: environment that enhances the ability to teach, learn, and work.
BACKGROUND Revised board policy 3550, Drug Free Environment and Drug Prevention Program, is legally required. The updates include language regarding the possession, use, or distribution of illicit drugs and alcohol by student and employees while participating in all district activities. The revisions to the policy have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith
127
BP 3550
Allan Hancock Joint Community College District Board Policy Chapter 3 – General Institution
BP 3550 DRUG-FREE ENVIRONMENT AND DRUG PREVENTION PROGRAM
The District is committed to providing its employees and students with a drug-free workplace and campus environment. The District shall be free from the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees.
The Allan Hancock College substance abuse program emphasizes prevention and intervention through education. The dissemination of current and accurate information enables the students, officers, and employees to be better informed. Educational programs shall provide relevant courses, seminars, and lectures, and student services shall focus on providing guidance and referral for those affected by alcohol or substance abuse. Coordination shall be effected with educational agencies and with appropriate community organizations.
The unlawful manufacture, distribution, dispensing, possession or use of alcohol or anya controlled substance is prohibited inon Allan Hancock College property, during any college-sponsored field trip, activity or workshop, and in any facility or vehicle operated by the college all District facilities and activites.
The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in all facilities under the control and use of the District. All staff and students must adhere to these standards while participating in all district activities.
Any student or employee who violates this policy will be subject to disciplinary action (consistent with local, state, or federal law), which may include referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
The District Superintendent/President shall assure that the District distributes annually distribute to each student and employee the information required by the Drug-Free Schools and Communities Act Amendments of 1989 and complies with other requirements of the Act.
As a condition of employment, employees must notify the District within five (5) days of any conviction for violating a criminal drug statute while in the workplace. The District is 128
required to inform any agencies which require this drug-free policy within 10 days after receiving notice of a workplace drug conviction.
References: Drug Free Schools and Communities Act, 20 U.S. Code Section 1145g; 34 Code of Federal Regulations Sections 86.1 et seq.; Drug Free Workplace Act of 1988, 41 U.S. Code Section 702
Adopted: 6/16/87 (8992) Revised: 6/16/89 (3140) Revised: 11/21/89 Revised: 8/21/90 Revised: 9/10/96 Revised: 6/13/17
129
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: First Reading: New Administrative Procedure 3570, Smoking on Campus 14.E. Number: Strategic Goal IR4: To provide a safe, attractive, and accessible physical Enclosures: Page 1 of 3 Goal: environment that enhances the ability to teach, learn, and work.
BACKGROUND New administrative procedure 3570, Smoking on Campus, is legally required. The procedure addresses smoking and tobacco regulations and procedures on district property. This procedure is required by the California Community College League’s policy and procedure services and has been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith 130
AP 3570
Allan Hancock Joint Community College District Administrative Procedure Chapter 3 – General Institution
AP 3570 SMOKING ON CAMPUS
Smoking is prohibited within 250 feet of a main exit, entrance, or operable window of any campus building.
Smoking is prohibited inside any indoor area of any campus building, except for covered parking lots and residential space.
“Covered parking lot” means an area designated for the parking of vehicles that is enclosed or contains a roof or ceiling, but does not include lobbies, lounges, waiting areas, stairwells, and restrooms that are a structural part of the parking lot or a building to which it is attached.
“Residential space” means a private living area, but does not include common areas such as lobbies, lounges, waiting areas, elevators, stairwells, and restrooms that are a structural part of a multi-complex building such as a dormitory.
Smoking is prohibited in any enclosed place of employment on campus, including lobbies, lounges, waiting areas, stairwells, and restrooms that are a structural part of any building that is a place of employment.
Smoking includes tTobacco products, including cigarettes, cigars, little cigars, chewing tobacco, pipe tobacco, snuff, and an electronic device that delivers nicotine or other vaporized liquids to a person inhaling from the device (e.g., e-cigarettes and vaporizers.) may not be used within 250 feet of a youth sports event. A youth sports event is any practice, game, or related activity organized by any entity at which athletes up to 18 years of age are present.
Designated Ssmoking Aareas are identified on the campus maps.
Reference: Government Code Sections 7596, 7597, 7597.1, and 7598; Labor Code Section 6404.5; Health and Safety Code Section 104495; Title 8 Section 5148 131
Approved:
(This is a new procedure)
132
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: New Board Policy 3810, Claims Against the District and Item Subject: 14.F. new Administrative Procedure 3810, Claims Against the District Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 5 Goal: quality programs and services.
BACKGROUND New board policy and new administrative procedure 3810, Claims Against the District, are legally required. The policy and procedure provide the process when a claim is filed against the District, time limitations, notice of claim insufficiency, and action on a claim. Both policy and procedure are recommended by the California Community College League’s policy and procedure services and have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith 133
BP 3810
Allan Hancock Joint Community College District Board Policy Chapter 3 – General Institution
BP 3810 CLAIMS AGAINST THE DISTRICT
Any claims against the District for money or damages, which are not governed by any other statutes or regulations expressly relating thereto, shall be presented and acted upon in accordance with Title I, Division 3.6, Part 3, Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of the California Government Code.
Claims must be presented according to this policy and related procedures as a prerequisite to filing suit against the District.
Claims that are subject to the requirements of this policy include, but are not limited to, the following: Claims by public entities: claims by the state or by a state department or agency or by another public entity. Claims for fees, wages, and allowances: claims for fees, salaries or wages, mileage, or other expenses and allowances.
References: Education Code Section 72502; Government Code Sections 900 et seq. and 910
NOTE: The red ink signifies language that is legally required and recommended by the Policy and Procedure Service and its legal counsel (Liebert Cassidy Whitmore). This policy was revised by the Policy and Procedure Service in February 2003. Adopted:
(This is a new policy)
134
AP 3810
Allan Hancock Joint Community College District Administrative Procedure Chapter 3 – General Institution
AP 3810 CLAIMS AGAINST THE DISTRICT
Any and all claims for money or damages against the District must be presented to, and acted upon, in accordance with the following procedures. Compliance with these procedures is a prerequisite to any court action, unless the claim is governed by statutes or regulations which expressly relieve the claimant from the obligation to comply with this policy and the claims procedures set forth in Government Code 900 et seq.
If a claim, amendment to a claim, or application for leave to present a late claim is presented or sent by mail, or if any notice regarding a claim or application is given by mail, the claim, amendment, application, or notice shall be deposited in the United States mail, in a sealed envelope, properly addressed, with postage paid. Any period of notice and any duty to respond after receipt of service of a claim, amendment application, or notice set forth in this Board Policy is extended five days upon service by mail, if the place of address is within the State of California, 10 days if the place of address is within the United States, and 20 days if the place of address is outside the United States. Proof of mailing may be made in the manner prescribed by Section 1013a of the Code of Civil Procedure. (Government Code Section 915.2)
Time Limitations Claims for money or damages relating to a cause of action for death, injury to a person or personal property, or damage to growing crops, shall be presented to the Board not later than six months after the accrual of the cause of action. (Government Code Sections 905 and 911.2)
Claims for money or damages as authorized in Government Code Section 905 that are not included in 2.1 shall be filed not later than one year from the date the cause of action accrues. (Government Code Sections 905, 911.2, and 935)
Late Claims Claims under “Time Limitations” paragraph, which are filed outside the specified time limitation must be accompanied by an application to file a late claim. Such claim and application to file a late claim must be filed not later than one year after the accrual of the cause of action. If a claim under the time limitations paragraph is filed later than six months after the accrual of the cause of action and is not accompanied by the application, 135
the Board or Chief Business Officer, may, within 45 days, give written notice that the claim was not filed timely and that it is being returned without further action.
The application shall state the reason for the delay in presenting the claim. The Board shall grant or deny the application within 45 days after it is presented. By mutual agreement of the claimant and the Board, such 45-day period may be extended by written agreement made before the expiration of such period. If the Board does not take action on the application within 45 days, it shall be deemed to have been denied on the 45th day unless such time period has been extended, in which case it shall be denied on the last day of the period specified in the extension agreement.
If the application to present a late claim is denied, the claimant shall be given notice in the form set forth in Government Code Section 911.8. (Government Code Sections 911.3, 911.4, 911.6, 911.8, 912.2, and 935)
Delivery and Form of Claim A claim, any amendment thereto, or an application for leave to present a late claim shall be deemed presented when delivered to the Chief Business Officer or deposited in a post office, sub-post office, substation, or mail chute or other like facility maintained by the U.S. Government in a sealed envelope properly addressed to the District Office with postage paid. (Government Code Sections 915 and 915.2)
Claims shall be submitted on the District’s approved claim form, which may be obtained in the Office of the Associate Superintendent/Vice President, Finance and Administration, or in the Physical Plant\Facilities Office on the college campus, shall provide all of the information required by Government Code Section 910 and shall be signed by the claimant or a person acting on the claimant’s behalf. Any claim not presented using the form may be returned to the person presenting it. A claim returned for failure to use the form may be resubmitted using the appropriate form within the time in which a claim may be presented. (Government Code Sections 910, 910.3, 910.4, and 911.2)
Notice of Claim Insufficiency The Finance and Administration office, shall cause to have all claims reviewed for sufficiency of information. The Associate Superintendent/Vice President of Finance and Administration or designee may, within 20 days of receipt of claim, either personally deliver or mail to claimant a notice stating deficiencies in the claim presented. If such notice is delivered or sent to claimant, the Board shall not act upon the claim until at least 15 days after such notice is sent. (Government Code Sections 910.8 and 915.4)
Amendments to Claim Claims may be amended within the above time limits or prior to final action by the Board, whichever is later, if the claim, as amended, relates to the same transaction or occurrence which gave rise to the original claim.
Action on Claim 136
Within 45 days after the presentation or amendment of a claim, the Board shall take action on the claim. This time limit may be extended by written agreement before the expiration of the 45-day period or before legal action is commended or barred by legal limitations. The Superintendent/President or designee shall transmit to the claimant a notice of action taken. If no action is taken by the Board, the claim shall be deemed to have been rejected. (Government Code Section 912.4)
Retroactivity This procedure shall apply retroactively to any causes of action or claims for money or damages that accrued prior to adoption of this procedure.
Also see BP/AP 6540 Insurance
References: Education Code Section 72502; Government Code Sections 900 et seq. and 910 et seq.
NOTE: The red ink signifies language that is suggested as good practice/optional by the Policy and Procedure Service and its legal counsel (Liebert Cassidy Whitmore). This procedure was updated/revised by the Policy and Procedure Service in February 2003 and June 2013.
Approved:
(This is a new procedure)
137
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: First Reading: Revised Board Policy 3950, Sustainability 14.G. Number: Strategic Goal IR4: To provide a safe, attractive, and accessible physical Enclosures: Page 1 of 2 Goal: environment that enhances the ability to teach, learn, and work.
BACKGROUND Revised board policy 3950, Sustainability, is legally required. The updates are grammatical with no specifics changing the policy. The revisions have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith
138
BP 3950
Allan Hancock Joint Community College District Board Policy Chapter 3 – General Institution
BP 3950 SUSTAINABILITY
Sustainability is defined as meeting our needs today while ensuring that future generations can continue to meet their needs. Sustainability means long-term cultural, ecological and economic health and vitality. Environmental Sustainability is a process that maintains and enhances economic opportunity and community well-being for every segment of society while protecting and restoring the natural and social environment upon which people and economies depend.
As a member of the greater Santa Barbara County community, the Allan Hancock Joint Community College District plays a critical role in the educational and economic health of the region. As part of this responsibility, the district recognizes the importance of addressing sustainability in its daily operations to provide stewardship of the environment, and to provide students, employees, and visitors with knowledge that is intended to promote environmentally responsible behavior.
In order to continue the legacy of leadership in sustainability in all areas of the college, including instruction, operations, construction, facilities, land use, energy conservation, and environmental integrity; the board delegates to the Ssuperintendent/Ppresident the authority to develop practices and an Energy and Sustainability Pplan as part of the Ddistrict’s Eeducational and Ffacilities Mmaster Pplan.
NOTE: This policy is unique to Hancock College. The language in black ink is from current AHC Board Policy 8350 titled Sustainability adopted on 8/20/13.
Adopted: 8/20/13 Revised:
(Replaces Board Policy 8350)
139 INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: New Board Policy and Administrative Procedure 4230, Item Subject: 14.H. Grading and Academic Record Symbols Number:
Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 5 Goal:
BACKGROUND
New board policy and administrative procedure 4230, Grading and Academic Record Symbols, are legally required. Courses shall be graded using the grading system established by Title 5. The new board policy and administrative procedure are recommended by the California Community College League’s policy and procedure services and have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Robert Curry 140
BP 4230
Allan Hancock Joint Community College District Board Policy Chapter 4 – Academic Affairs
BP 4230 GRADING AND ACADEMIC RECORD SYMBOLS
Courses shall be graded using the grading system established by Title 5.
The grading system shall be published in the college catalog(s) and made available to students.
Reference: Title 5 Section 55023
Adopted:
(This is a new policy)
141
AP 4230
Allan Hancock Joint Community College District Administrative Procedure Chapter 4 – Academic Affairs
AP 4230 GRADING AND ACADEMIC RECORD SYMBOLS
Grades from a grading system shall be averaged on the basis of the point equivalencies to determine a student’s grade point average using only the following evaluative symbols:
Evaluative Symbols: A – Excellent (Grade Point = 4) B – Good (Grade Point = 3) C – Satisfactory (Grade Point = 2) D – Less than satisfactory (Grade Point = 1) F – Failing (Grade Point = 0) P – Passing (At least satisfactory – units awarded not counted in GPA) NP – No Pass (Less than satisfactory, or failing – units not counted in GPA) SP – Satisfactory Progress towards completion of the course (Used for noncredit courses only and is not supplanted by any other symbol)
Non-Evaluative Symbols: I – Incomplete: Incomplete academic work for unforeseeable, emergency and justifiable reasons. The condition for the removal of the “I” shall be stated by the instructor in a written record. The record shall contain the conditions for the removal of the “I” and the grade assigned in lieu of its removal. The record must be given to the student with a copy on file with the registrar until the “I” is made up or the time limit has passed. A final grade shall be assigned when the work stipulated has been completed and evaluated, or when the time limit for completing the work has passed. The “I” may be made up according to the following:
DEADLINE FOR COMPLETION: For summer session, the deadline is the last day of instruction of the following fall semester, or earlier. For fall semester, the deadline is the last day of instruction of the following spring semester, or earlier For the winter intersession, the deadline is the last day of instruction of the following spring semester, or earlier For the spring semester, the deadline the last day of instruction of the following fall semester, or earlier. 142
If the deadline is less than outlined above, the completion date is indicated by the instructor on the Incomplete contract.
It is the instructor’s responsibility to submit a grade if the above deadline has or has not been met. Once the above outlined date has passed, incomplete grades will automatically change from an “I” to the default grade listed above. If the student completes the work, it is the instructor’s responsibility to submit his / her copy of the Incomplete Contract with the grade earned to the Admissions & Records office.
The “I” symbol shall not be used in calculating units attempted nor for grade points.
IP – In Progress: The “IP” symbol shall be used only in courses which extend beyond the normal end of an academic term. It indicates that work is “in progress,” but that assignment of an evaluative symbol (grade) must await its completion. The “IP” symbol shall remain on the student’s permanent record in order to satisfy enrollment documentation. The appropriate evaluative symbol (grade) and unit credit shall be assigned and appear on the student’s permanent record for the term in which the course is completed. The “IP” symbol shall not be used in calculating grade point averages. If a student enrolled in an “open-entry, open-exit” course is assigned an “IP” and does not re- enroll in that course during the subsequent term, the appropriate faculty will assign an evaluation symbol (grade) to be recorded on the student’s permanent record for the course.
RD – Report Delayed: The “RD” symbol may be assigned by the registrar only. It is to be used when there is a delay in reporting the grade of a student due to circumstances beyond the control of the student. It is a temporary notation to be replaced by a permanent symbol as soon as possible. “RD” shall not be used in calculating grade point averages.
W – Withdrawal: The “W” symbol may be used to denote withdrawal in accordance with the requirements of Title 5 Section 55024.
MW – Military Withdrawal: The “MW” symbol may be used to denote military withdrawal in accordance with Title 5 Section 55024.
EW – Excused Withdrawal: The “EW” symbol may be used to denote withdrawal from a course(s) to due to specific events beyond the student’s control and based upon verifiable documentation. Such reasons include, but are not limited to, the following:
* Job transfer outside the geographical region; * Illness in the family where the student is the primary caregiver; * An incarcerated student in a California State Prison or County Jail is released from custody or involuntarily transferred before the end of the term (In the case of an incarcerated student, an excused withdrawal cannot be applied if the failure to complete the course(s) was the result of a student's behavioral violation or if the student requested and was granted a mid-semester transfer); 143
* The student is the subject of an immigration action; * Death of an immediate family member; * Chronic or acute illness; * Verifiable accidents; or * Natural disasters directly affecting the student.
Verifiable documentation can include, but is not limited to, a note from a doctor stating the student is not currently able to complete the work due to illness, employment verification of a new job, a booking report, police report of an accident, or any other documentation that proves the student’s completion of a course is impractical. The Chancellor’s Office defines impractical as impossible due to reasons beyond the student’s control. The determination shall be made by the Director, Admissions and Records.
An EW symbol may be requested by the student at any time during the semester and no later than the date when the district/college policy allows a grade change.
Reference: Title 5 Section 55023, 55024
Approved:
(This is a new procedure)
144 INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: New Administrative Procedure 4610, Instructional Service Item Subject: 14.I. Agreements Number:
Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 4 Goal:
BACKGROUND
New administrative procedure 4610, Instructional Service Agreements, is legally advised. The district may enter into an Instructional Service Agreement (ISA) with a public or private agency for the purpose of providing instruction or training. The responsibilities of the district and the agency under an ISA shall be set forth in a written agreement which shall be reviewed and approved by the associate superintendent/vice president of Academic Affairs and the associate superintendent/vice president of Finance and Administration prior to execution. The new administrative procedure is recommended by the California Community College League’s policy and procedure services and has been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Robert Curry 145
AP 4610
Allan Hancock Joint Community College District Administrative Procedure Chapter 4 – Academic Affairs
AP 4610 INSTRUCTIONAL SERVICE AGREEMENTS
The District may enter into an Instructional Service Agreement (ISA) with a public or private agency for the purpose of providing instruction or training. The responsibilities of the District and the Agency under an ISA shall be set forth in a written agreement which shall be reviewed and approved by the Associate Superintendent/Vice President of Academic Affairs and the Associate Superintendent/Vice President of Finance and Administration prior to execution.
ISAs are different from contract education, in which a contractor pays the full cost of instruction in a closed course setting and the District does not receive apportionment. ISAs are mutually beneficial because the instructional costs are shared and students can receive college credit.
Departments offering ISA curricula will provide an annual audit in June to the Vice President, Academic Affairs summarizing 1) the FTES generated, 2) the costs associated with all ISA course offerings during the previous academic year, and 3) any other data necessary to evaluate the impact of the program on college resources.
All ISAs shall include the procedures, terms, and conditions related to: 1) enrollment period, 2) student enrollment fees, 3) the number of class hours sufficient to meet the stated performance objectives, 4) supervision and evaluation of students, 5) withdrawal of students prior to completion of a course or program, and 6) terms and conditions relating to cancellation and termination of the agreement.
Instruction claimed for apportionment under, an ISA shall be under the immediate supervision and control of an employee of the District who has met the minimum qualifications for instruction within the relevant discipline.
Where the instructor is not a paid employee of the District, the District shall have a written agreement with each instructor conducting instruction. The agreement shall state that the District has the primary right to control and direct the instructional activities of the instructor.
146
The District shall list the minimum qualifications for instructors teaching courses under an ISA and ensure that the qualifications are consistent with requirements in other similar District courses.
All courses offered under an ISA must be held at facilities which are clearly identified as being open to the general public. Enrollment must be open to any person who has been admitted to the District and has met any applicable prerequisites. The District policy on open enrollment must be published in the district catalogue, schedule of classes, and any addenda to the schedule of classes, along with a description of the course and information about whether the course is offered for credit and is transferable.
Advanced public safety courses offered under an ISA, including in-service training courses, shall not list public safety employment or possession of a basic course diploma as a prerequisite. Appropriate health and safety prerequisites or enrollment limitations can include the requirement to pass a California Department of Justice Live Scan, or other additional requirements that comply with the law.
A sufficiently detailed list of prerequisites that are directly related to the content of advanced public safety courses, including in-service courses, shall be noted in all course outlines so that all prospective students can be assessed for enrollment eligibility. Prerequisites may not be established or construed to prevent academically qualified persons not employed in public safety agencies from enrolling in and attending courses. A student may request an evaluation of his/her previous experience and coursework to determine if it is equivalent to the listed requirements. A student found not to meet the prerequisite requirements may challenge the prerequisites through the District’s prerequisite appeal process. The District must maintain documentation that demonstrates these processes for assessing student eligibility for enrollment were followed.
District publications shall inform students regarding the method by which they may seek an evaluation for equivalent enrollment eligibility for advanced public safety courses, District publications, including the course outlines and syllabi, shall include a notification that approval of equivalent enrollment eligibility is not a guarantee that state regulatory or licensing agencies will also grant equivalency for licensure or employment purposes.
Degree and certificate programs must have been approved by the California Community Colleges Chancellor’s Office and courses that make up the programs must be part of the approved programs, or the District must have received delegated authority to approve those courses locally.
The courses of instruction are specified in the agreement, the course outlines of record for such courses and are approved by the District curriculum committee as meeting Title 5 course standards, and the courses shall have been approved by the District Board of Trustees.
Procedures used by the District must assure that faculty teaching different sections of the same course teach in a manner consistent with the approved course outline of record for 147
that course and that faculty covered under the agreement and students are held to a comparable level of rigor.
Records of student attendance and achievement shall be maintained by the District. Records will be open for review at all times by officials of the District and submitted on a schedule developed by the District.
It is agreed that both contractor and the District shall insure that ancillary and support services are provided for the students.
The District must certify that it does not receive full compensation for the direct education costs of the course from any public or private agency, individual, or group.
The District is responsible for obtaining certification verifying that the instructional activity to be conducted will not be fully funded by other sources.
The District shall comply with the requirements of Title 5 Sections 55230-55232 concerning approval by adjoining high school or community college districts and use of non-district facilities, if classes are to be located outside the boundaries of the District.
References: Education Code Section 78015 and 84752; Title 5 Sections 51006, 53410, 55002, 55003, 55005, 55300-55302, 55600 et seq., 55805.5, 58051(c) – (g), 58051.5, 58055, 58056, 58058(b), and 58102-58108
Approved:
(This is a new procedure)
148
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: First Reading: Revised Board Policy 6301, Cash Receipts 14.J. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 2 Goal: quality programs and services.
BACKGROUND Revised board policy 6301, Cash Receipts, contains grammatical updates with no specifics changing the policy. The revisions to the policy have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith
149
BP 6301
Allan Hancock Joint Community College District Board Policy Chapter 6 – Business and Fiscal Affairs
BP 6301 CASH RECEIPTS
All cash received by authorized offices will be deposited as directed by the Associate Superintendent/Vice President Finance and AdministrationDean of Administrative Services as soon as possible. A receipt will be issued for each transaction.
Each numbered receipt must be accounted for. Should an error be made on a receipt, the receipt must be voided, and all copies of that receipt will be retained by the appropriate business office the Administrative Services Office and attached to cash summary for the day.
Adopted: No date Revised:
(Replaces Board Policy 8940)
150
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: First Reading: Revised Board Policy 6310, Accounting for Funds 14.K. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 2 Goal: quality programs and services.
BACKGROUND Revised board policy 6310, Accounting for Funds, contains grammatical updates with no specifics changing the policy. The revisions to the policy have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith
151
BP 6310
Allan Hancock Joint Community College District Board Policy Chapter 6 – Business and Fiscal Affairs
BP 6310 ACCOUNTING FOR FUNDS
The Associate Superintendent/Vice President Dean of Finance and Administrativeion Services will be responsible to the Superintendent/ President for the proper accounting of all District, and auxiliary accountingCafeteria, and Student Association funds.
District monies will be received, recorded and accounted for in the Administrative Services appropriate oOffice.
The Student Association Accountant will be responsible to the Dean of Administrative Services for the accounting of all Bookstore and Student Association funds. All Cafeteria monies will be received, recorded and accounted for in the Administrative Services Office.
An annual audit of the books and all accounts of the District, including Auxiliary accounting Student Association and Cafeteria funds and accounts, and any other funds under the control of the District, will be ordered by the Board of Trustees; and the cost of the audit will be a charge against the funds of the District.
Adopted: No date Revised:
(Replaces Board Policy 8900)
152
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: New Administrative Procedure 6322, Employee Indemnity Item Subject: 14.L. Bonds Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 2 Goal: quality programs and services.
BACKGROUND New Administrative Procedure 6322, Employee Indemnity Bonds, is suggested as good practice. The governing board of every community college district may require each employee of the district, whose duty it is to handle funds or property may be bonded under a suitable bond indemnifying the district against loss. The procedure is recommended by the California Community College League’s Policy and Procedure Services and has been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith
153
AP 6322
Allan Hancock Joint Community College District Administrative Procedure Chapter 6 – Business and Fiscal Affairs
AP 6322 EMPLOYEE INDEMNITY BONDS
Each employee of the District whose duty it is to handle District funds, shall be bonded under a suitable bond indemnifying the District against loss.
At the discretion of the Associate Superintendent/Vice President, Finance and Administration,Associate Superintendent/Vice President, Finance and Administration, employees of the District whose duty it is to handle District property and funds may be required to be bonded to indemnify the District against loss.
Reference: Title 5 Section 58318
NOTE: The red ink signifies language that is suggested as good practice and recommended by the Policy and Procedure Service and its legal counsel (Liebert Cassidy Whitmore).
Approved: (This is a new procedure recommended by the Policy and Procedure Service)
154
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: New Administrative Procedure 6365, Contract- Item Subject: 14.M. Accessibility of Information Technology Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 2 Goal: quality programs and services.
BACKGROUND New Administrative Procedure 6365, Contract-Accessibility of Information Technology, is legally required. The procedure outlines vendor compliance pertaining to district contracts for the purchase, development, procurement, maintenance or use of any electronic or information technology. This procedure is required by the California Community College League’s Policy and Procedure Services and has been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith 155
AP 6365
Allan Hancock Joint Community College District Administrative Procedure Chapter 6 – Business and Fiscal Affairs
AP 6365 CONTRACTS – ACCESSIBILITY OF INFORMATION TECHNOLOGY
Whenever the District enters into a contract for the purchase, development, procurement, maintenance or use of any electronic or information technology, the vendor shall certify that it complies with the requirements of Section 508 of the Rehabilitation Act of 1973 and its related regulations. This requirement shall apply to software applications, operating systems, web-based intranet and internet information and applications, telecommunications products, video or multimedia products, self-contained closed products such as copiers, and desktop and portable computers.
Each contract with such a vendor shall contain the following provision:
"The vendor hereby warrants that the products or services to be provided under this agreement comply with the accessibility requirements of Section 508 of the Rehabilitation Act of 1973, as amended, and its implementing regulations. Vendor agrees to respond promptly to and resolve any complaints regarding accessibility of its products or services that are brought to its attention. Vendor further agrees to indemnify and hold harmless the District from and against any claim arising out of its failure to comply with these requirements. Failure to comply with these requirements shall constitute a breach and be grounds for termination of this agreement."
References: Section 508 of the Rehabilitation Act of 1973 (29 U.S. Code Section 794d); 36 Code of Federal Regulations Sections 1194.1 et seq.; Government Code Section 11135; Title 5 Sections 59300 et seq.
NOTE: The red ink signifies language that is legally required and recommended by the Policy and Procedure Service and its legal counsel (Liebert Cassidy Whitmore).
Approved: (This is a new procedure recommended by the Policy and Procedure Service)
156
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: Revised Board Policy 6520, Security for District Property Item Subject: 14.N. and New Administrative Procedure 6520, Security for District Property Number: Strategic Goal IR4: To provide a safe, attractive, and accessible physical Enclosures: Page 1 of 6 Goal: environment that enhances the ability to teach, learn, and work.
BACKGROUND Revised board policy and new administrative procedure 6520, Security for District Property, are legally required. The revisions in the policy are grammatical with no specifics changing the policy. The new procedure assures safe and sufficient physical resources at all locations where the district offers courses, programs and learning support services. Both policy and procedure are recommended by the California Community College League’s Policy and Procedure Services and have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith 157
BP 6520
Allan Hancock Joint Community College District Board Policy Chapter 6 – Business and Fiscal Affairs
BP 6520 SECURITY FOR DISTRICT PROPERTY
The Superintendent/President shall establish procedures necessary to manage, control, and protect the assets of the District, including but not limited to, ensuring sufficient security to protect property, equipment, and information from theft, loss, or significant damage.
District property and assets are for use by the college in meeting its educational mission. An employee of the District is not permitted to use college facilities, services, and equipment for a separate business activity, unless authorized by the Ssuperintendent/Ppresident on the basis that there is benefit to the District.
For the purpose of this procedure, college facilities and services include, but are not limited to, vehicles, equipment, facilities, and services such as purchase cards, mail delivery, telephone, and computer systems technology.
Business enterprises may lease or rent District facilities if they comply with the provisions of District board policy 8000 6700 Civic Center and Other Facilities Use and administrative procedure 8000.01 6700 Civic Center and Other Facilities Use which include rental/lease payments. District employees with prior approval from the Superintendent/President may use selected services if the cost of service is reimbursed to the Ddistrict.
Employees engaged in business activities outside of their employment responsibility to the college are considered to be an external business entity for the purposes of this policy.
References: Education Code Sections 81600 et seq.; WASC/ACCJC Accreditation Standard III.B.1
Adopted: 6/21/94 Revised:
(Replaces Board Policy 8010)
158
AP 6520
Allan Hancock Joint Community College District Administrative Procedure Chapter 6 – Business and Fiscal Affairs
AP 6520 SECURITY FOR DISTRICT PROPERTY
District property and facilities security, surveillance, and patrolling is performed by Allan Hancock College Police department safety and sworn officers. This includes all sports fields, grounds, facilities, parking lots, and adjacent areas on Lompoc and Santa Maria campuses.
Campus Police department works with the designated campus fire and burglar alarm Systems Company to ensure the system is maintained and tested on a regular schedule to ensure the systems are operational and in compliance.
Campus Police respond to all alarms to ensure that buildings are evacuated and the students and employees are assembling in safe or designated areas. They also are responsible to release the building to be occupied after the alarms and buildings are cleared for occupancy.
The Facilities department is responsible to ensure all district fire extinguishers and fire suppression systems are tested and maintained in good working order.
The Facilities department makes every effort to ensure the campus lighting and landscape is maintained and operational to provide safe access for staff and students.
Access to building‘s is provided through requests made on the district Key/Access code requisition forms. These forms are filled out and requested for issuing which requires approval by the administrator in charge. Once approved by administrator they are forwarded to the Facilities Department Maintenance supervisor who approves for issuing. When special requests or master keys are requested they go to the Director of Facilities for approval. Any building alarm systems access requested requires approval from the Campus police department and are requested on the same document.
If denied, the approving administrator is contacted to provide an opportunity for clarification. Once approved, the request is forwarded to the District locksmith who completes the request or programs the locks. The form and keys are given to Campus police for issuance. When picking up keys or codes from Campus police an ID and signature are required.
159
The person who signs for the key/access control device assumes responsibility. Any lost or stolen key/access control device must be reported to Campus Police immediately and a report filed. Fees due to lost/stolen/missing keys/access control devices may be applied and will be collected from the department approving the request before issuing of replacement keys. In the case of employee separation from the District, all keys/access control devices must be returned to Campus Police and then turned over to the Facilities department locksmith. Appropriate fees may be assessed for all unreturned keys/access control devices.
Part-time faculty shall turn keys/access control devices in to Police and Safety Services at the end of each semester (if not returning the subsequent semester).
Each District key and access code belongs to the District and shall not be duplicated. Access codes are for individual use and are not intended to be shared. Audits of lock systems are used to provide information to campus police for access obtained into the building and will be accessed in case of theft or vandalism. Any unauthorized duplication of a District keys is a violation of Penal Code Section 469 and is punishable with a fine or imprisonment.
Efforts to secure and retrieve lost or stolen campus computers and electronic notebooks both portable and desk top using internal and external markings for identification and the use of tracking resources available to the college will be utilized. In classroom and training areas where laptops are provided by the district locking carts will be provided. Technology hardware is inventoried on an annual basis and all new equipment is added to the inventory list after being purchased and marked by the district.
As areas are identified with safety hazards or work is being performed every effort will be made to mark, isolate, fence or secure the area with barricades or caution tape to designate the area as unsafe.
Campus emergency notification systems is performed through the campus phone system, emails or the Rave emergency notification texting system. These notifications are put out through the public affairs office or Campus Police.
District assets are inventoried upon purchase, named and installed, and tracked via software. Laptops and tablets are engraved with laser markings indicating AHC property. Portable units are also secured via locking cables or locking cabinets. Computer lab units are secured to the desks via cables and locks. Units leaving the college inventory system are declared as either surplus or trash and then recycled or repurposed.
References: WASC/ACCJC Accreditation Standard III.B.1; Penal Code Section 469
160
NOTE: The red ink signifies language that is required by accreditation and recommended by the Policy and Procedure Service and its legal counsel (Liebert Cassidy Whitmore).
Approved: (This is a new procedure recommended by the Policy and Procedure Service)
161
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: Revised Board Policy 6530, District Vehicles and Revised Item Subject: 14.O. Administrative Procedure 6530, Vehicle Accident Reports Number: Strategic Goal IR4: To provide a safe, attractive, and accessible physical Enclosures: Page 1 of 4 Goal: environment that enhances the ability to teach, learn, and work.
BACKGROUND Revised board policy 6530, District Vehicles, outlines the timeline to submit a district travel request when using a District-owned vehicle. Administrative procedure 6530, Vehicle Accident Reports, has new updates regarding the contact information when reporting an accident involving a district-owned vehicle. The revisions have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith 162
BP 6530
Allan Hancock Joint Community College District Board Policy Chapter 6 – Business and Fiscal Affairs
BP 6530 DISTRICT VEHICLES
Transportation of Students on College-Sponsored Activities Travel by District-owned automotive equipment will be submitted for approval to a manager designated by the Superintendent/President. Requests will be submitted at least two weeks in advance of the date of the proposed trip on the District Travel Request form and will include account code to be charged.
District-owned or chartered vehicles will be used for field trips, athletic trips, and other activity trips where attendance of students is required. All chartered or rental vehicles will be scheduled by the departments utilizing the service.
All trips involving students on District-owned or chartered automotive equipment will be supervised by a staff member in each vehicle, when practical. In all cases, a staff member will be in charge of the activity.
Employees use and driving of District owned or rented vehicles The Allan Hancock College Campus police monitor driver Licenses of district employees to confirm they are current and valid Employees required to ensure that each person required by their job description to drive a District-owned or rented vehicle is maintaining must maintain a valid drivers licensea safe driving record. An employee’s continuing compliance with such procedures shall be a condition of continued employment in any position requiring the driving of District vehicles.
Also see BP/AP 4300 titled Field Trips and Excursions
References: Insurance Code Section 11580.1(b); Title 13, California Code of Regulations, Division 1, Chapter 1
NOTE: This policy is unique to Hancock College. The language in black ink is from the current AHC BP 6530 titled Transportation (renumbered from BP 8960) adopted on 8/16/94. The language in green ink is included for consideration.
Adopted: 8/16/94 Revised: 163
AP 6530
Allan Hancock Joint Community College District Administrative Procedure Chapter 6 – Business and Fiscal Affairs
AP 6530 VEHICLE ACCIDENT REPORTS
In case of an accident involving a District-owned vehicle, the following procedure will be used:
• Call 911 or ext. 3911 if there are injuries.
• Exchange Secure the names and addressnames, address, telephone number, driver’s license number es of other parties concerned.
• Obtain and the vehicle identification number and license plate number of any other vehicle involved.
• Give your name and address. Provide your name, driver’s license number, and telephone number.
• Take photos of all property involved.
• State that the car is owned by the Allan Hancock College District, whose address is 800 South College Drive, Santa Maria, California.
• Admit no liability or fault.
• Complete automobile loss reports and submit them to the Administrative Services Office as soon as possible.
• If an the accident occurs makes the car inoperable or if there is an injury to any person, get in touch with a manager immediately.
Approved: No date Revised: (Replaces Administrative Procedure 8980.01)
164
(Replaces Board Policy 8960)
165
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: New Administrative Procedure 6535, Use of District Item Subject: 14.P. Equipment Number: Strategic Goal IR4: To provide a safe, attractive, and accessible physical Enclosures: Page 1 of 2 Goal: environment that enhances the ability to teach, learn, and work.
BACKGROUND New Administrative Procedure 6535, Use of District Equipment, is suggested as good practice. The procedure outlines the process when district equipment is lost or stolen. This procedure is recommended by the California Community College League’s policy and procedure services and has been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith 166
AP 6535
Allan Hancock Joint Community College District Administrative Procedure Chapter 6 – Business and Fiscal Affairs
AP 6535 USE OF DISTRICT EQUIPMENT
Each member of the District staff shall be responsible for equipment under his/her control. Loss of equipment and unauthorized removal of equipment should be reported immediately to the appropriate administrator.
Equipment that is lost or stolen may be replaced upon submission of a request through the appropriate administrative office. The request must include an explanation about the loss or theft of the equipment and a justification that replacement is essential to the activity served.
District equipment shall not be loaned to persons not employed by or enrolled in the District.
Equipment shall only be removed from campus with proper authorization(s).
Reference: Education Code Section 70902
NOTE: The red ink signifies language that is suggested as good practice and recommended by the Policy and Procedure Service and its legal counsel (Liebert Cassidy Whitmore).
Approved: (This is a new procedure recommended by the Policy and Procedure Service)
167
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: First Reading: Revised Board Policy 6541, Reporting Injuries 14.Q. Number: Strategic Goal IR4: To provide a safe, attractive, and accessible physical Enclosures: Page 1 of 2 Goal: environment that enhances the ability to teach, learn, and work.
BACKGROUND Revised board policy 6541, Reporting Injuries, is legally required. The updates address the process for district employees and students when reporting an injury. The revisions to the policy have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith 168
BP 6541
Allan Hancock Joint Community College District Board Policy Chapter 6 – Business and Fiscal Affairs
BP 6541 REPORTING INJURIES
All student injuries will be immediately reported on District Accident Report Forms by the instructor, or if the student is sent to the Health Office, by the Nurse. The report will be turned in to the Human Resources Administrative Services Office or the Health Office immediately.
All injuries to District employees, student workers, and volunteers will report the incident to their supervisor who will report the incident while in a duty status will be reported immediately to the Human Resources. Administrative Services Office.
Adopted: No date Revised:
(Replaces Board Policy 8980)
169
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
First Reading: Revised Board Policy 6750, Parking and Traffic Control on Item Subject: 14.R. College District Properties Number: Strategic Goal IR4: To provide a safe, attractive, and accessible physical Enclosures: Page 1 of 2 Goal: environment that enhances the ability to teach, learn, and work.
BACKGROUND Revised board policy 6750, Parking and Traffic Control on College District Properties, is legally required. The revisions in the policy eliminate language currently outlined in administrative procedure 6750, Parking and Traffic Control on College District Properties. The revisions to the policy have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Eric D. Smith
170
BP 6750
Allan Hancock Joint Community College District Board Policy Chapter 6 – Business and Fiscal Affairs
BP 6750 PARKING AND TRAFFIC CONTROL ON COLLEGE DISTRICT PROPERTIES
The District shall establish such administrative procedures regarding vehicles and parking on campus as are necessary for the orderly operation of the instructional program. No person shall drive any vehicle or leave any vehicle unattended on the campus except in accordance with such procedures.
The Allan Hancock Joint Community College District endeavors to provide safe and adequate facilities for vehicular movement and parking on District campuses. The responsibility for establishing rules and regulations relating to vehicular traffic and parking fees and fines on District properties is vested in the Board of Trustees. As such, the Board of Trustees has authorized a permit-parking program to include the collection of fees and fines for the District. The Allan Hancock College Police Department shall have the primary responsibility for administering the parking program and regulating vehicular travel on District properties.
Parking fees may be established in accordance with these board policies. (See BP 5030 Fees.)
References: Education Code Section 76360; 72330 Vehicle Code Sections 21113 and 40220
Adopted: Revised: (Replaces Board Policy 8992) 171
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: First Reading: New Administrative Procedure 7310, Favoritism 14.S. Number:
Strategic Goal IE1: To identify the institutional capacity to fulfill the college Enclosures: Page 1 of 2 Goal: mission
BACKGROUND
New administrative procedure 7310, Favoritism is legally advised. The administrative procedure establishes that the district will make reasonable efforts to minimize any adverse impact on supervision, safety, security, morale, or personnel decisions.
The new administrative procedure is recommended by the California Community College League’s policy and procedure services and has been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 172
AP 7310
Allan Hancock Joint Community College District Administrative Procedure Chapter 7 – Human Resources
AP 7310 FAVORITISM
The District will allow flexibility in the application of its favoritism policy where the employment of relatives (as defined by United States Title 5 Section 3110) or domestic partners (as defined by Family Code Sections 297 et seq.), or those in other relationships may have the potential for impacting the workplace.
The District shall reasonably ensure:
1. That employees or trustees do not exploit their authority or position to unfairly benefit or disadvantage another employee, prospective employee, or community partnership. 2. That favoritism is not the basis for employment and personnel decisions or awarding of contracts.
Where favoritism is found to exist in the workplace, the District shall make reasonable efforts to reassign or delegate supervisory responsibilities or otherwise mitigate the issue by seeking the least disruptive solution.
Where a relationship poses an immediate threat to the safety, security, or working conditions of other employees the District retains the right to reassign or transfer employees as deemed necessary.
Family Code Sections 297 California Government Code 12940(3)(A) United States Title 5 Section 3110 Approved:
(This is a new procedure)
173
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: First Reading: New Board Policy and Administrative Procedure 7910, 14.T. Administrator Emeritus Status Number:
Strategic Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 4 Goal:
BACKGROUND
New board policy and administrative procedure 7910, Administrator Emeritus Status is presented by the Management Association for approval. The board policy and administrative procedure establishes the guidelines and process for Administrator Emeritus Status.
The new board policy and administrative procedure have been vetted through the shared governance process.
Administrator Initiating Item: Final Disposition: Ruben Ramirez 174
BP 7910
Allan Hancock Joint Community College District Board Policy Chapter 7 – Human Resources
BP 7910 ADMINISTRATOR EMERITUS STATUS
Emeritus status is an honorary title awarded for distinguished service to the college community. The Board of Trustees shall grant Administrator Emeritus Status to all qualified full-time administrators upon retirement who:
Complete employment with the District in good standing, and Are employed as full-time administrators with the District for at least ten years of consecutive service, Are recommended by the procedures that accompany this policy.
An administrator who retires after employment in the District for fewer than ten years may be considered for Emeritus status in cases of exemplary service to the District; however, conferral to Emeritus status in such a case is regarded as an exception. Emeritus status may be awarded posthumously.
The granting of administrator emeritus status shall include, but not necessarily be limited to, the following privileges, benefits and courtesies available upon request:
1. An official document certifying emeritus status of the respective administrative member endorsed by the President of the Board of Trustees, and Superintendent/ President.
2. An identification card which indicates status as an emeritus administrator at Allan Hancock College and business cards.
3. Listing with the administrators in all appropriate campus and staff directories and in all College catalogs with Emeritus status indicated.
4. A complimentary District staff parking sticker.
5. A library card, allowing full use of library and Learning Resource Center services at any of the District facilities.
175
6. Complimentary or reduced price admission to athletic, dramatic, film, lecture, musical, graduation ceremonies or other events at Allan Hancock College as provided to other Allan Hancock College members.
7. Option to participate in Allan Hancock College commencement ceremonies and artistic exhibits.
8. Use of an Allan Hancock College email address as provided to other administrative members.
References: Education Code Sections 66700, 70901 and 70902
Adopted:
(This is a new Board Policy)
176
AP 7910
Allan Hancock Joint Community College District Administrative Procedure Chapter 7 – Human Resources
AP 7910 ADMINISTRATOR EMERITUS STATUS
The procedures for determining and granting administrator emeritus status are as follows:
1. The Chief Executive Officer will provide the Management Association Executive Board of Allan Hancock College with names of eligible administrators to determine recommendations for emeritus status.
2. Once approved, the recommendations will be forwarded by the Superintendent/ President for inclusion on the next Board of Trustees agenda.
3. The Board of Trustees will review the recommendations and will normally accept the recommendations for approval. If the Board does not approve an administrator member from the list, the Board or its sole designee, the Superintendent/President, must submit a written explanation of their rationale within a reasonable time limit.
4. Once approved by the Board, the Superintendent may announce the new administrator emeriti for recognition during Spring Commencement.
5. Emeritus status and/or the privileges, benefits and courtesies associated therewith may be revoked by the Board upon the recommendation of the Superintendent/ President, in consultation with the Management Association.
References: Education Code Sections 66700, 70901 and 70902;
Approved:
(This is a new Administrative Procedure)
177 INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Monthly Report, Associate Superintendent/Vice President, Academic Item Subject: 14.U. Affairs Number:
Strategic Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 1 Goal:
BACKGROUND
The Associate Superintendent/Vice President of Academic Affairs will report on the items listed below in regards to academic affairs:
Athletics (Goal SLS8: Value student contributions.) Athletics sent three golfers, Jeff Rugg, Eddie Aldridge, and Daniel Nelson to the Southern California Regionals where they saw their memorable 2019 seasons end.
Izzy Fraire finished as a state champion in the 200-yard breaststroke and was named the Western State Conference’s Co-Swimmer of the Year. Diver, Kailey Roux, finished sixth in the state on the three meter board and eight in the state on the one meter board.
Track athlete Davina Valerio finished eleventh in the pole vault and concluded her season.
Academic Faculty/Staff Transitions (Goal SLS2: To support student access, achievement, and success.) With a large contingent of academic faculty and staff retirements this year, our faculty, staff, and administrators have been investing a great deal of their time and expertise serving on hiring committees this spring. We are appreciative of their efforts, and while we look forward to welcoming new faculty and staff in the fall, we also are grateful for the many decades of service provided by those who are leaving us, for the valuable and lasting contributions they have made to this institution, and for the positive impact they have had in the lives of the many thousands of students they have served.
Administrator Initiating Item: Final Disposition: Robert Curry 178
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Monthly Report, Associate Superintendent/Vice President, Student Item Subject: 14.V. Services Number: Strategic Goal IE1: To identify the institutional capacity to fulfill the college Enclosures: Page 1 of 1 Goal: mission
BACKGROUND
The Associate Superintendent/Vice President of Student Services will report on the items listed below in regards to student support services and special programs, and/or other matters affecting student success:
Commencement (Goal SLS2: To support student access, achievement, and success.) The planning process for commencement is underway. Commencement is scheduled for Friday, May 24, 2019.
AIM/Dream Center (Goal SLS2: To support student access, achievement, and success.) Space for AIM/Dream Centers has been identified at both the Santa Maria campus and Lompoc Valley Center. The spaces will include a private office to allow for confidential conversations, legal consultation, and counseling sessions. Additionally, the spaces will have an area for students to gather, including a space for computer use. A space at the Lompoc Valley Center was identified in building 2 rooms 2-111 and 2-112. A space at the Santa Maria campus was identified as building K, room 11.
High School Signing Days ( Goal SLS2: To support student access, achievement, and success.) The first week in May, the Career Center Team hosted six High School Signing Day events at local high schools for our future Bulldogs, 2019 Promise students. Approximately 700 students were served and benefited from these events. Students gained knowledge about their future at Allan Hancock College.
Hancock Handshake ( Goal SLS2: To support student access, achievement, and success.) On Friday, May 3, the Career Center Team hosted the first ever Hancock Handshake hiring event. Four local manufacturing companies interviewed several Industrial Technology st udents to fill current full time vacancies. Students were able to apply their education/skills and be considered for positions within tihe r career choice.
Career and Technical Education Junior Day ( Goal SLS2: To support student access, achievement, and success.) On Friday, May 10, the Career Center hosted the first Career and Technical Education Junior Day with Lompoc High School Automotive Technology program. Seventeen students were bussed to the college, where they participated in a career workshop and visited the Automotive Technology department for planned activities. This event showcased the departments and provided students with insights about the services the departments offer.
Administrator Initiating Item: Final Disposition: Nohemy Ornelas 179
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: Monthly Report, Vice President, Institutional Effectiveness 14.W. Number: Strategic Goal IE2: Provide valid and reliable assessment of institutional processes Enclosures: Page 1 of 1 Goal: in a consistent and timely manner.
BACKGROUND
Student Voices (Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.) As part of Allan Hancock College’s activities to support the guided pathways initiative, a focused effort is in place to solicit student voices. In April 2018, the annual convening of the Student Success Summit included methods to solicit student input, results from a local survey of student challenges, and input from a student panel. In fall 2018 the office of Institutional Effectiveness partnered with the Research and Planning Group (RP Group) of California to conduct focus groups at the Santa Maria Campus and Lompoc Valley Center to hear about students’ experiences that shape their impressions about the college.
The findings from the focus groups resulted in sixteen recommendations anchored around the four pillars of guided pathways: • Clarifying the Path • Helping Students Enter a Path at AHC • Helping Students Stay on the Path • Ensuring Students are Learning
On May 1, 2019, the RP focus group facilitator returned to the college to lead two planning sessions where 46 participants identified activities currently in place and new initiatives in response to prioritized recommendations. The College’s Roadmaps to Success steering committee will assess and monitor progress on the initiatives developed during the workshops
Data Access (Goal IE1: To identify the institutional capacity to fulfill the college mission.) Staff in the Institutional Effectiveness office met with representatives from Ferrilli Higher Education Technology Consultants on April 24, 2019 to develop key deliverables in support of improved data access. The primary scope of work includes development of aggregated data views to enhance reporting and analysis functions.
Administrator Initiating Item: Final Disposition: Paul M. Murphy
180
INFORMATION ITEM
To: Board of Trustees Date:
From: Executive Director, College Advancement May 14, 2019
Item Subject: Monthly Report, Executive Director, College Advancement 14.X. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 1 Goal: quality programs and services.
BACKGROUND
Summer/Fall Enrollment Campaign. (Goal I1: Community Integration ): The summer/fall enrollment marketing campaign is underway. The campaign theme is “Change Your Odds” and features a recent AHC alumna who graduated from Cornell University. The campaign includes TV and radio advertisements, movie theater ads, digital and social media targeted reaches, and traditional advertising methods like posters and hard-copy schedule-at-a-glance mailed to all households in the district.
Transfer Signing Day. (Goal SLS6: Engage students): The Public Affairs & Communications Department organized the 2019 Transfer Signing Day on May 2. Attended by more than 100 students, the event celebrates the achievements of students planning to transfer to UC’s, CSU’s, and private and out-of-state universities. The event attracted great media coverage for our transfer program.
Campus Graphics Improves Efficiency. (Goal G3: To refine a committee/process improvement initiative, across campus, to improve coordination, communication, and effectiveness.) Campus Graphics (CG) recently completed an improvement process for new outreach design work. The impetus for the project became apparent when a date- sensitive design job did not make it through the Public Affairs and Communications and Campus Graphics approval process in time for the piece to be effective. Campus Graphics examined the current process and made improvements and implementations for a new system by automating the process through creating email notifications and online approvals via CG’s online ordering software. The result: what used to take 72 hours now takes only four, a 94% improvement on throughput that translates to a savings in staff salary/benefits of $8,600 per year.
Administrator Initiating Item: Final Disposition: Kevin G. Walthers 181
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Monthly Report, Associate Superintendent/Vice President, Finance and Item Subject: 14.Y. Administration Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 1 Goal: quality programs and services.
The Associate Superintendent/Vice President of Administrative Services will report on the items listed below in regards to administrative services:
BACKGROUND Measure I Series E General Obligation Bond Issuance (Goal IR4: To provide a safe, attractive and accessible physical environment that enhances the ability to teach, learn and work.) On April 16, we priced $23 million in Measure I general obligation bonds, allowing the college to move forward on plans to construct the new Fine Arts Complex. Morgan Stanley received more than $46 million in orders for $23 million in bonds. During the process, the district received strong credit ratings from both Moody’s Investors Service (Aa2) and Standard & Poor’s (AA). The bonds sold with a net interest cost of 3.40 percent.
Resource Allocation Committee (Goal IR2: To develop district financial resources adequate to support quality programs and services.) The Resource Allocation Committee (RAC) held its first meeting on April 29. The charge of the committee is to align resources with institutional objectives, integrate categorical funding sources, and review budget augmentation requests.
ACBO Spring Conference ( Goal IR2: To develop district financial resources adequate to support quality programs and services.) Eric D. Smith, associate superintendent/vice president, Finance and Administration, will attend the Association of Chief Business Officials (ACBO) Spring Conference May 20-22, 2019. The Governor’s May revise and state economic outlook is the focus of the conference.
Administrator Initiating Item: Final Disposition: Eric D. Smith
182
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President May 14, 2019
Item Subject: A Monthly Report on the Year-to-Date Financial Data for Various Funds 14.Z. Number: Strategic Goal IR2: To develop district financial resources adequate to support Enclosures: Page 1 of 22 Goal: quality programs and services.
BACKGROUND
Attached are copies of financial statements for the following funds:
General Fund - Unrestricted General Fund - Restricted Child Development Fund PCPA Fund Capital Outlay Projects Fund General Obligation Bond Building Fund Dental Self-Insurance Fund Health Exams Fund Property and Liability Self-Insurance Fund Post-Employment Benefits Fund Other Post-Employment Benefits (OPEB) Trust Summary Associated Students Trust Fund Student Representation Fee Trust Fund Student Body Center Fee Trust Fund Student Financial Aid Trust Fund Scholarship and Loan Trust Fund District Trust Fund Student Clubs Agency Fund Foundation Agency Fund AHC Viticulture & Enology Foundation Agency Fund
The statements reflect year-to-date budgets and financial data.
Administrator Initiating Item: Final Disposition: Eric D. Smith
183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204
ALLAN HANCOCK COLLEGE MAY 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 12:00 p.m. 6:00 p.m. 2:00 p.m. A Gentleman’s College Signing Friday Night Folklorico Dance Guide to Love and Day Rabobank Science Performance Murder through Student Center Severson Theatre May 12 Marian Theatre 7:00 p.m. Magical Moments 7:00 p.m. Aladdin Folklorico Dance Dance recital Performance Ethel Pope through May 4 Auditorium Severson Theatre
5 6 7 8 9 10 11 2:00 p.m. 11:10 a.m. 7:00 p.m. 5:30 p.m. Magical Moments Stress That’s It MESA, STEM, Aladdin Management AHC Singers BTTB, Esteem Dance recital Workshop Spring Concert Recognition Ethel Pope Rabobank Student United Methodist G106
Auditorium Center Church 7:00 p.m. Santa Maria 45th Annual Student Film Festival Forum C-40 12 13 14 15 16 17 18 12:00 p.m. 6:00 p.m. Conservatory 10:00 a.m. ASBG Year End Board of Repertory Fire Academy Banquet Trustees Meeting Severson Theatre Graduation G-106 through May 18 Public Safety Training Complex 2:00 p.m. LVC Retirements & Recognitions 5:00 p.m. Celebration Noncredit Recognition 6:30 p.m. Ceremony CAN Recognition G-106 19 20 21 22 23 24 25 10:00 a.m. 1:00 p.m. EMS Graduation Commencement Commons 6:00 p.m. Scholarship Awards Banquet Gym
26 27 28 29 30 31 Memorial Day College Closed 205
ALLAN HANCOCK COLLEGE JUNE 2019 Sun Mon Tue Wed Thu Fri Sat 1
2 3 4 5 6 7 8 10:00 a.m. Law Enforcement Graduation
9 10 11 12 13 14 15 Summer 6:00 p.m. A Gentleman’s 10:00 a.m. Classes Begin Board of Guide to Love CORE Graduation 6 & 8 Week Trustees Meeting and Murder LVC Sessions through June 30 Solvang Festival Theatre
16 17 18 19 20 21 22 Million Dollar Quartet through June 29 Marian Theatre
23 24 25 26 27 28 29
30