1 ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Hilda Zacarías, President Larry Lahr, Vice President Agenda Jeffery C. Hall Dan Hilker Regular Board Meeting Gregory A. Pensa Tuesday, May 14, 2019 Inri Serrano, Student Trustee Allan Hancock College Closed Session - Captain’s Room, B-102 Open Session - Boardroom, B-100 800 South College Drive, Santa Maria, CA 93454 Teleconference Location Trustee Hilda Zacarías 2983 Tulare Street Fresno, CA 93721 Tent. Page Time 1. Call to Order 5:00 PM 2. Public Comment to Closed Session This section of the agenda is intended for members of the public to address the Board of Trustees on items involving the community college district that are being considered in Closed Session. Please note that Board members are prohibited by the Brown Act from responding to comments made regarding topics not on the official agenda. The leading speaker from the audience on each side of an issue will be limited to five (5) minutes. Additional speakers are limited to two (2) minutes. To address the Board of Trustees, please fill out a Request to Address the Board of Trustees form and provide it to the superintendent/president prior to this part of the agenda. 3. Adjourn to Closed Session 5:00 PM 3.A. Evaluation of the Superintendent/President 3.B. Potential Litigation (3 cases) (Govt. Code §54956.9(b) There are two potential litigation items related to requests for exempt documents and one for alleged violation of labor code. 3.C. Discipline/Dismissal/Release of Public Employee (2 cases) (Govt. Code §54957) 3.D. Conference with Labor Negotiator – (Government Code §54957.6) Agency designated representatives: Dr. Paul Murphy Employee Association: Faculty Association 2 Tent. Page Time Agency designated representative: Dr. Kevin Walthers Employee Association: Part-Time Faculty Association Agency designated representative: Dr. Kevin Walthers Unrepresented Employees: Management Agency designated representative: Dr. Kevin Walthers Unrepresented Employees: Supervisory/Confidential Agency designated representative: Dr. Kevin Walthers Employee Organization: California School Employees Association (CSEA) Chapter #25 4. Reconvene to Open Session 6:00 PM 5. Action Taken in Closed Session 6. Pledge of Allegiance 7. Approval of Agenda as Presented 8. Public Comment The section of the agenda is intended for members of the public to address the board on items involving the school district. Time limits and procedures to address the Board of Trustees, as stated in the Public Comment to Closed Session, apply to this part of the agenda. Public comment not pertaining to specific agenda items is welcome under public comment. Please note that Board members are prohibited by the Brown Act from responding to comments made regarding topics not on the official agenda. Testimony on specific agenda items will be welcome during consideration of the item by the Board of Trustees. When public testimony is completed regarding a specific agenda item, discussion is then confined to board members only. This practice is in accordance with laws governing Board of Trustees public meetings. 9. Approval of Minutes 9.A. Approval of Minutes from the April 9, 2019 regular board meeting. 11 10. Presentation 10.A. Sabbatical Presentation Ms. Mina Yavari, Mathematics professor, will present her sabbatical topic on a no-cost Math 331 Intermediate Algebra course using Open Education Resources. Allan Hancock Joint Community College District Board of Trustees May 14, 2019 3 Tent. Page Time 10.B. Changing the Odds Dr. Walthers will share a Changing the Odds moment. 11. Consent Agenda 6:15 PM Consent Agenda items are consistent with adopted policies and approved practices of the district and are deemed routine in nature. They will be acted upon by roll-call vote in one motion without discussion unless members of the board request an item’s removal from the Consent Agenda. 11.A. Register of Warrants 17 Supplemental Payroll 03/01/19 and Regular Payroll 03/29/19 A recommendation that the board of trustees approve commercial warrants. 11.B. Third Quarter Financial Status Report 19 Staff recommends that the board of trustees accept the third quarter financial status report. 11.C. Authorization to Declare District Property as Surplus 24 Staff recommends that the board of trustees declare the item listed to be surplused and authorize disposal of the item through appropriate procedures. 11.D. Part-time Faculty Appointments, Regular Faculty Overload 25 Assignments and Special Assignments/Stipends A recommendation that the board of trustees approve part-time faculty appointments, regular faculty overload, and special assignments/stipends. 11.E. Equivalency Certification for Faculty 40 A recommendation to approve equivalency certifications for faculty members who have been authorized to teach, as needed, based on equivalency criteria specified in Board Policy 7211 (formerly BP 4105) and as restricted by the equivalency certification document. 11.F. Appointment of Department Chair 43 A recommendation that the board of trustees approve the department Allan Hancock Joint Community College District Board of Trustees May 14, 2019 4 Tent. Page Time chair appointment of Janae Dimick, English, to serve a term of two years, for the academic years 2019-2020 and 2020-2021. 11.G. Short-Term/On-Call, Substitute, and Professional Expert 44 Appointments Exempt from Classified Service A recommendation that the board of trustees approve the short-term, substitute, and professional expert appointments exempt from classified service as presented. 11.H. Appointments, Transfers, and Promotions of Classified Service 45 Employees A recommendation that the board of trustees approve the promotions of Holly Costello, coordinator, student services/administrative assistant V, student services, effective June 1, 2019; and Christina McMillan, administrative assistant II, academic affairs, effective August 1, 2019; and approve the appointment of Brooke Gonzales, police services dispatch technician, campus police, effective May 20, 2019, and contingent upon successful completion of pre-employment and Peace Officer Standards and Training (POST) background clearance requirements. A recommendation may be made that the board of trustees approve the appointments of financial aid analyst, financial aid; auxiliary accounting specialist, auxiliary accounting; CAFYES/CARE specialist, Extended Opportunity and Program Services (EOPS); accountant, business services; and instructional assistant, public safety (2.5 positions). If a recommendation is made, a revised board agenda item will be presented. 11.I. Appointment of Management Employees 47 A recommendation may be made that the board of trustees approve the appointments of director, children’s center; and dean, academic affairs. If a recommendation is made, a revised board agenda item will be presented. 11.J. Appointment of Tenure-Track Faculty Members 48 A recommendation that the board of trustees approve the appointments of Sydney Sorenson, assistant professor, dance, fine arts, effective August 14, 2019; and Nichole Dechaine, assistant professor, music, fine arts, effective August 14, 2019. A recommendation may be made that the board of trustees approve the appointments of assistant professor, counseling, counseling; assistant professor, biology, life and physical sciences; and assistant professor, Allan Hancock Joint Community College District Board of Trustees May 14, 2019 5 Tent. Page Time licensed vocational nurse, health sciences. If a recommendation is made, a revised board agenda item will be presented. 11.K. Out-of-Classification Assignments of Classified Service Employees 50 A recommendation that the board of trustees approve the out-of- classification assignments of Fabiola Cardona, office services technician II – Science, Technology, Engineering and Math (STEM) grant, retroactive to April 1, 2019 through June 30, 2019 and effective July 1, 2019 through September 30, 2019, or earlier per district need; and Harold Ramirez, custodian, facilities, retroactive to February 1, 2019 through April 30, 2019. 11.L. Extra Work Assignments of Classified Service Employees 52 A recommendation may be made that the board of trustees approve the extra work assignments of classified service employees. If a recommendation is made, a revised board agenda item will be presented. 11.M. New Community Services (Fee-Based) Education Courses 53 A recommendation that the board of trustees approve these fee-based classes as proposed and authorize that these classes be repeated as frequently as needed to support the needs of the community. 11.N. Community Services (Fee-Based) Education Courses 54 A recommendation that the board of trustees approve the proposed community services (fee-based) classes for summer 2019. 12. Oral Reports 6:35 PM 12.A. Superintendent/President’s Report 12.B. Board Member Reports 12.C. Association Reports 6:45 PM 1) AHC Foundation 2) Management Association 3) Part-Time Faculty Association 4) Faculty Association 5) Academic Senate 6) California School Employees Association 7) Associated Student Body Government Allan Hancock Joint Community College District Board of Trustees May 14, 2019 6 Tent. Page Time 13. Action Items 7:15 PM 13.A. Acceptance of Grants Approved 56 A recommendation to accept funded proposals. 13.B. Academic Policy and Planning Committee Curriculum Summary 58 A recommendation that the board of trustees adopt the curriculum additions and changes reflected in the summary report of the Academic Policy and Planning Committee.