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Forging Ahead Together Checklist: Employees Joining Novelis Forging Ahead Together Checklist: Employees Joining Novelis Update your email signature to reflect that Aleris is now part ofNovelis * The legal entity name of your Aleris businesses does not change on day 1, so this will be whatever you currently use as your business name. Update your voice mail message Visit the InsideNovelis intranet to to reflect that Aleris is now part of learn about the company Novelis Aleris employees can access Desktop and mobile phone, if InsideNovelis from the link on AL or applicable directly at https://novelis.sharepoint.com Use Novelis when answering your Send any questions about integration company phone to your local HR business partner or the Integration Management Office “Thank you for calling Aleris – now a at integrationmanagementoffice@ Novelis company. This is NAME. How novelis.com can I help you?” Proceed with work in a business- Familiarize yourself with the Novelis as-usual fashion, unless directed Brand Guidelines otherwise by your manager Available on InsideNovelis > Our Company > Branding > Brand Identity Guidelines 2 Table of Contents CEO Welcome Letter - Forging Ahead Together .......................................................... 4 Day 1: What You Need to Know ................................................................................... 5 Integrated Company Overview ..................................................................................... 7 Our Locations ............................................................................................................... 8 Executive Leadership ................................................................................................... 9 Safety Above All ........................................................................................................... 10 Unifying Framework - Novelis Purpose, Vision, Focused 5 and Cultural Beliefs ......... 12 Focused 5: The Fundamental Drivers of Our Business ............................................... 13 Our Purpose ................................................................................................................ 14 Commitment to Sustainability ...................................................................................... 15 Corporate Social Responsibility (CSR) ........................................................................ 16 Proud Member of the Aditya Birla Group Since 2007 .................................................. 17 3 Forging Ahead Together Dear Colleague, This is one of the most exciting times in the history of Novelis, and I welcome you to the team. Today, we begin a journey to shape this company – our company – into the defining leader of the aluminum industry. Today we begin “Forging Ahead Together.” As part of this journey, we will accelerate our growth, while strengthening our strong traditions of safety, innovation, quality and customer partnership. In doing so, we will deliver more value to our customers, our employees and the communities where we live and work - all while delivering on the Novelis Purpose of “Shaping a Sustainable World Together.” Our integration teams have done an excellent job preparing us for today; yet the work has only just begun. As we start to integrate our culture, processes and systems, it is important to recognize that this is no small task and we’re likely to feel some growing pains along the way. To help support your personal transition and success as a Novelis employee, this guide provides a starting point of things you need to know about the new Novelis. If you have other questions, please ask your manager, your HR business partner, or reference the integration page on InsideNovelis. The months ahead will be fast-paced, yet professionally invigorating, as we work to build the new Novelis. It is a tremendous honor to lead this company-especially at this point in our history-and l look forward to seeing all that we will accomplish together. Regards, Steve Fisher President and Chief Executive Officer, Novelis Inc. Day 1: What You Need to Know In order to make Day 1 a seamless experience, we are minimizing the number of changes employees will experience on this day and in the initial time we are together as one company. This will make the transition period as seamless as possible. As changes do happen, they will be shared with you well in advance and in a thoughtful manner. Here are a few things that are important for you to know: General Company Information Environment, Health & Safety (EHS) • The safety of our employees and those in our facilities is • Novelis is committed to providing safe working paramount. conditions for all employees, contractors and visitors. As part of this commitment, Novelis has in place critical • The Ethics hotline(s) for each company remains the procedures (or absolutes) for life safety – called the same and will continue to be active. Safety Absolutes. • The company name is Novelis. – The Safety Absolutes will stay in place and should • Going forward, all branding materials should use continue to be followed throughout legacy Novelis the Novelis name and adhere to the Novelis brand sites. guidelines. These can be found on InsideNovelis (Path: – Over time, we will roll out the Safety Absolutes to Our Company > Branding). Aleris sites. • Aleris operates as a subsidiary of Novelis. – Aleris sites should continue to follow their previously – With this legal entity structure, the Aleris name/ established safety prosses until directed otherwise. logo will be used on legal documentation (such as • Safety and environmental incidents and near misses invoices, purchase orders (POs) and other official should continue to be reported as they were prior to documents). today. • The company’s fiscal year is April 1 through March 31. • Employees who currently receive incident reports will • InsideNovelis is the official company intranet and also receive reports from the other company. the source for company news and information. Aleris • The Novelis definitions for EHS incidents will be rolled employees will still have access to AL and its links to out to Aleris as soon as possible. These are: various tools and systems will remain accessible for the time being. – Serious Injuries and Fatalities (SIFs) – Days Away From Work (DAFW) – Total Recordable Incident Rate (TRIR) – Minor Environmental Incident (MEI) Have questions or feedback? Reach out to your local HR business partner or email the Integration Management Office at [email protected]. 5 Day 1: What You Need to Know (Cont.) Human Resources (HR) Information Technology (IT) Unless specifically noted below, existing HR policies, Unless specifically noted below, existing IT systems and systems, programs, collective bargaining agreements, logon credentials, as well as IT services and processes company agreements and employee offerings (such as remain in place at both legacy companies and should benefits and holiday schedules) remain unchanged at both continue to be followed. If you need access to a system on legacy companies at this time. If you have any questions, the other legacy company’s network, you can request this please reach out to your HR business partner. through your existing IT Help Desk. The items listed below are impacted now or will be in the For questions, please reach out to your local IT contact. near future: Here are the items you need to know about at this time: • All employees will have the ability to apply for open posted positions in both Novelis and Aleris locations • When Aleris employees send an email to someone (excluding those in Duffel, Lewisport and Madison outside of the company (including to Novelis Heights). If you see a role you are interested in, speak employees), it will appear in the recipient’s Inbox as with your HR business partner on how to apply. being from the @novelis.adityabirla.com domain. However, when the recipient replies to the email, it will Rewards & Recognition come back to the sender’s @aleris.com domain. Both companies take pride in recognizing outstanding • In the near future, IT will merge the @aleris.com and contributions to the business and do so through various @novelis.aditybirla.com domains into a single mailbox. award programs. At this time, all @Aleris.com emails will be retained and remain visible in your mailbox. • The Aleris Recognition program and system, AL*, will continue to be available to Aleris employees as it is today. • The Global Address Book in Outlook will include all email addresses from both companies.* With this, you • Other Aleris corporate rewards and recognition programs, will be able to view calendar availability for employees such as the Chairman’s and Safety awards, will be from both legacy companies for use in scheduling replaced by existing Novelis and Aditya Birla Group meetings. programs. For more information about Novelis’ rewards and recognition programs, visit InsideNovelis (Path: • Employees will continue to use their existing Instant About Us > Culture > Rewards & Recognition). Messaging system (Jabber for Novelis; Skype for Aleris), but will now be able to message individuals from • All existing plant- and regional-based rewards and the other company using their respective system. recognition programs remain as-is for the foreseeable future. • Employees should continue to use their existing web conferencing platform (WebEx for Novelis; Skype for Travel & Expenses (T&E) Aleris). • All company credit cards (T&E cards, purchasing cards, • Employees from both companies will be able to access etc.) will
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