COUNCIL AGENDA
February 4, 2019 4:30 p.m.
1. CALL TO ORDER
Goderich Town Council will meet in regular session on the 4th day of February, 2019.
2. DISCLOSURE OF PECUNIARY INTEREST
3. ADOPTION OF MINUTES AND APPROVAL OF AGENDA
3.1 Adoption of Minutes
Moved by: ______Seconded by: ______That the Town of Goderich Council hereby adopts the January 21, 2019 regular Council Minutes, as printed.
3.2 Approval of Council Agenda
Moved by: ______Seconded by: ______That the town of Goderich Council hereby accepts the February 4, 2019 Council Agenda, as presented.
4. PUBLIC MEETING(S)
5. DEPUTATIONS AND PETITIONS
5.1 Robert Trick, Animal Control Officer - 2018 Animal Control Report - Town of Goderich
5.2 Goderich Recreational Park Revitalization Committee - Chair Leah Noel - Naming The Park 5.3 Larry J. McCabe - Canadian Council for Public Private Partnerships Presentations - Costa Rica and Guatemala
5.4 Mayor's Remarks
5.5 Councillors Remarks
6. FINANCIAL REPORTS
6.1 Accounts
Moved by: ______Seconded by: ______That the accounts for the period ending January 21, 2019 in the amount of $644,748.25 be approved for payment.
7. DEPARTMENTAL REPORTS
Moved by: ______Seconded by: ______That the Departmental Reports be received.
8. CORRESPONDENCE RECEIVED AND COPIED FOR WHICH THE DIRECTION OF COUNCIL IS REQUIRED
8.1 Letter from Brian Burnside, Cindy Migley Productions, regarding a request to hold a circus at the Goderich Memorial Arena on Friday, June 7, 2019
8.2 Memo from Janice Hallahan, Clerk, dated January 2019 regarding Board and Committee Appointments Update
8.3 Email from Mary Lynn MacDonald, dated January 29, 2019 regarding Municipal Representative to the Ausable Bayfield Maitland Valley Source Protection Committee
8.4 Letter from Napier Simpson, dated January 23, 2019 regarding Sale to ERTH
9. CORRESPONDENCE RECEIVED FOR INFORMATION
Moved by: ______Seconded by: ______That the correspondence be received for information.
9.1 Goderich Police Services Board Minutes - December 11, 2018
9.2 Goderich Police Services Board Minutes - January 15, 2019
Agenda Page 2 of 199 9.3 Goderich Recreational Park Revitalization Committee Minutes - January 10, 2019
9.4 Menesetung Bridge Association 2019 Newsletter
9.5 Letter from the Township of Ashfield-Colborne-Wawanosh, dated January 28, 2019 regarding changes to the Physician Services Agreement on rural communities
9.6 2018/2019 Goderich Drinking Water Inspection Report
9.7 Opening Ceremony Sub-Committee Minutes - Goderich Recreational Park Revitalization Committee - January 17, 2019
9.8 Letter from Maitland Conservation, dated January 23, 2019 regarding Director's Attendance at Authority Meetings
9.9 Report from Bill Menzel, Chair, Municipal & Marine Heritage Committee regarding a report on the 2019 Ontario Heritage Conference
9.10 Memo from Deanna Hastie, Treasurer, dated January 30, 2019 regarding Statement of Remuneration and Expenses
9.11 Memo from Deanna Hastie, dated January 30, 2019 regarding Council and Staff expenses to December 31, 2018
10. CORRESPONDENCE RECEIVED AND RECOMMENDED ACTION NOTED
Moved by: ______Seconded by: ______That the correspondence items be received for information and the noted action be approved.
10.1 Letter from Maja Dodds, Huron County Plowmen's Association, dated January 15, 2019 regarding a request for support for the 92nd Annual Huron County Plowing Match
Action: refer to the Community Grant process and budget
10.2 Letter from Jason Moon, dated November 21, 2018 regarding the Dave Mounsey Memorial Fund Run Around the Square
Action: concur and refer to By-Law 17 of 2019
10.3 Mid-Huron Landfill Site 2019 Budget
Action: approve and refer the municipal contributions to budget
Agenda Page 3 of 199 10.4 Mid-Huron Recycling Centre Board 2019 Budget
Action: approve and refer the municipal contributions to budget
10.5 Annual Meeting of Maitland Conservation - February 13, 2019 at Wroxeter Community Hall
Action: all who are able be encouraged to attend
10.6 Letter from the Huron Federation of Agriculture, dated January 18, 2019 regarding annual MPP/MP Local Politician meeting March 1, 2019 at Clinton Legion
Action: all who are able be encouraged to attend
10.7 Letter from the National Eating Disorder Information Centre, dated January 17, 2019 regarding a request to proclaim February 1-7, 2019 as Eating Disorder Awareness Week
Action: proclaim
10.8 Computer and Technology Acceptable Use Policy
Action: concur and refer to By-Law 14 of 2019
10.9 Memo from Chip Wilson, Director of Operations, dated January 31, 2019 regarding NRStor Securities
Action: concur
10.10 Email from Brandon Corriveau, dated January 30, 2019 regarding a request for an exemption to By-Law 14 of 2016, Section 4.2
Action: concur
10.11 Letter from Maitland Valley Conservation Authority, dated January 21, 2019 regarding 2019 Priorities and Draft Budget
Action: refer to budget
11. RESOLUTIONS FROM OTHER MUNICIPALITIES
11.1 Letter from the Town of Georgina, dated January 18, 2019 regarding a request for support of resolution regarding Schedule 10 of Bill 66
11.2 Letter from the Town of Orangeville, dated January 21, 2019 regarding a request for support of resolution regarding Bill 66
Agenda Page 4 of 199 12. UNFINISHED BUSINESS
12.1 Waterfront Concessions - pending
12.2 Harbour Discussion GPMC, Compass Minerals - pending
12.3 Interim Skatepark - pending
12.4 Council Remuneration and Per Diem Allowance - pending
12.5 Email from John Harrison, dated January 7, 2019 regarding the Performance Stage, Court House Park - pending
12.6 Letter from George Blackwell, dated January 15, 2019 regarding the Flea Market - pending
13. BY-LAWS AND AGREEMENTS
Moved by: ______Seconded by: ______That By-Laws 14, 15, 16 and 17 of 2019 be now introduced and read a first time.
Moved by: ______Seconded by: ______That By-Laws 14, 15, 16 and 17 of 2019 be taken as read a first time.
Moved by: ______Seconded by: ______That By-Laws 14, 15, 16 and 17 of 2019 be read a second time.
Moved by: ______Seconded by: ______That By-Laws 14, 15, 16 and 17 of 2019 be taken as read a second time.
Moved by: ______Seconded by: ______That By-Laws 14, 15, 16 and 17 of 2019 be given a third and final reading and the Mayor and the Clerk be and are hereby authorized and instructed to sign the same and place the Corporate Seal thereunto.
Agenda Page 5 of 199 13.1 By-Law 14 of 2019
Being a By-Law to implement a Computer and Technology Acceptable Use Policy
The purpose of this By-Law is to provide a Computer and Technology Acceptable Use Policy for the Town of Goderich
13.2 By-Law 15 of 2019
Being a By-Law to enter into a Rental Agreement between the Corporation of the Town of Goderich and COPA Flight 45 and Sky Harbour Radio-Control Modelers Inc. for the rental of a building at the Goderich Municipal Airport
The purpose of this By-Law is to renew a rental agreement for the Sky Harbour Radio-Control Modelers Inc. for a building at the Goderich Municipal Airport
13.3 By-Law 16 of 2019
Being a By-Law to authorize the Mayor and Clerk to execute an agreement with Sky Harbour Radio-Control Modelers Inc. and the Corporation of the Town of Goderich
The purpose of this By-Law is to authorize the Sky Harbour Radio-Control Modelers to operate model aircraft from time to time at the Goderoich Airport
13.4 By-Law 17 of 2019
Being a By-Law to temporarily stop up traffic on Sunday, May 12, 2019 on Courthouse Square and modification of traffic flow along the planned route, for the purpose of the Dave Mounsey Run Around the Square Event
The purpose of this By-Law is to authorize the Dave Mounsey Run around the Square Event on May 12, 2019
14. MOTIONS AND NOTICE OF MOTIONS
Moved by: ______Seconded by: ______
14.1 Goderich Recreational Park Revitalization Committee - Naming of the Park
Recommendation from the Goderich Recreational Park Revitalization Committee:
Agenda Page 6 of 199 Moved by: ______Seconded by: ______That Agricultural Park be renamed as Bannister Park and that the Chair make a presentation at the appropriate time concerning this recommendation.
15. NEW AND GENERAL BUSINESS
15.1 Upcoming Meetings
February 5, 2019 - Council Budget at 4:30 p.m. in the Council Chambers
February 6, 2019 - Goderich Fire Committee at 4:00 p.m. in the Menesetung Room
February 7, 2019 - Opening Ceremony Sub-Committee (Goderich Recreational Park Revitalization Committee) at 5:00 p.m. in the Menestung Room
February 12, 2019 - Goderich Police Board at 11:00 a.m. in the Galt Room
February 12, 2019 - BIA at 6:00 p.m. in the Menesetung Room
February 13, 2019 - Mid-Huron Landfill Site Board at 3:00 p.m. in the Menesetung Room
February 13, 2019 - Mid-Huron Recycling Centre Board at 3:45 p.m. in the Menesetung Room
February 19, 2019 - Council at 4:30 p.m. in the Council Chambers
16. POSSIBLE CLOSED COUNCIL MEETING MATTERS
In the event that Council enters into a possible Closed Session pursuant to Section 239 (2) of the Municipal Act, Council will reconvene following the Closed Session at which time the public and press may be present.
17. PRESS REPORTERS AND CITIZENS QUESTION & ANSWER PERIOD
18. CONFIRMING BY-LAW
Moved by: ______Seconded by: ______That leave be given to introduce By-Law No. being a By-Law to confirm the proceedings of the Goderich Town Council meeting held on and that it now be read a first, second, and third time, and finally passed this
Agenda Page 7 of 199 19. ADJOURN
Moved by: ______Seconded by: ______That Goderich Town Council does now adjourn at to meet again at the special Council budget scheduled for February 5, 2019
Agenda Page 8 of 199
Council Minutes
January 21, 2019
Present John C. Grace, Mayor Myles Murdock, Deputy Mayor Trevor Bazinet, Councillor Jim Donnelly, Councillor Matthew Hoy, Councillor Stephen Tamming, Councillor Shawn Thomson, Councillor Staff Present Larry McCabe, Chief Administrative Officer Deanna Hastie, Treasurer Chip Wilson, Director of Operations Janice Hallahan, Clerk/Planning Coordinator Andrea Fisher, Deputy Clerk Jason Dykstra, Chief Building Official Tracy Mero, Deputy Treasurer/Payroll & Benefits Administrator Lori Rounds, Deputy Treasurer/Tax Collector Linda Sicoli, Economic Development/Tourism Coordinator Sean Thomas, Operations Manager Staff Absent
Others Present Microage Basics 104.9 The Beach Goderich Signal Star ______
1. CALL TO ORDER Goderich Town Council meets in regular session on the 21st day of January, 2019. 2. DISCLOSURE OF PECUNIARY INTEREST 2.1 Councillor Hoy - By-Law 10 of 2019 His staff use that machine. 2.2 Councillor Bazinet - Truly Nolen Account His employer is hired to do Pest Control for the Town of Goderich. 2.3 Councillor Donnelly - Goderich Little Theatre - 2019 Community Grant Request His Son-In-Law - attending in support of application for Little Theatre grant
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2.4 Councillor Tamming - Letter from Domenico Giuliano, dated January 8, 2019 regarding a request to renew his food establishment at the beach
He is a Rotarian and children work at both Cove Beach Hut and Rotary Beach Hut. 2.5 Councillor Tamming - Email from Trevor Pettit, dated January 21, 2019 regarding Food Pavilion at Goderich Waterfront He is a Rotarian and children work at both Cove Beach Hut and Rotary Beach Hut. 3. ADOPTION OF MINUTES AND APPROVAL OF AGENDA 3.1 Adoption of Minutes Moved By: Deputy Mayor Murdock Seconded By: Councillor Bazinet
That the Town of Goderich Council hereby adopts the January 7, 2019 regular Council Minutes and the January 14, 2019 special Council Minutes, as printed.
CARRIED
3.2 Approval of Council Agenda Moved By: Councillor Tamming Seconded By: Councillor Bazinet That the Town of Goderich Council hereby accepts the January 21, 2019 Council Agenda, as amended.
CARRIED
4. PUBLIC MEETING(S) 5. DEPUTATIONS AND PETITIONS 5.1 Certificate of Recognition Presentation - Retirement - Steve Gardiner, Fire Chief Mayor Grace and CAO McCabe thank Steve Gardiner for his years of service with the Town of Goderich on the Volunteer Fire Department and as Fire Chief. 5.2 Hempsana
Dr. Woo Kim is present to discuss developing a process centre to mass produce CBD oil on Parsons Court. Following discussion; Moved By: Deputy Mayor Murdock Seconded By: Councillor Bazinet That Council approve in principle the Hempsana presentation subject to Health Canada approval, Federal and Provincial and Municipal approvals, that may be required. CARRIED
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5.3 Huron Harp School - 2019 Community Grant Request
Beth Ross is present to discuss the Huron Harp School 2019 Community Grant request. Following discussion; Moved By: Councillor Bazinet Seconded By: Deputy Mayor Murdock That the Huron Harp School 2019 Community Grant request in the amount of $2,500.00, be referred to budget. CARRIED
5.4 Goderich Little Theatre - 2019 Community Grant Request Councillor Donnelly declared a conflict on this item. (His Son-In-Law - attending in support of application for Little Theatre grant)
John Lodge is present to discuss the 2019 Community Grant Request for the Goderich Little Theatre. Following discussion; Moved By: Councillor Bazinet Seconded By: Deputy Mayor Murdock That the Goderich Little Theatre 2019 Community Grant request of $15,000.00 from the Culture Reserve, be referred to budget. CARRIED
5.5 Site Plan Application - Parrish & Heimbecker Limited - Victor Kloeze, Planner - refer to By-Law 13.1 Victor Kloeze, Planner presents the Site Plan Application for Parrish & Heimbecker Limited for a loading tower. Moved By: Councillor Bazinet Seconded By: Councillor Hoy That the Parrish & Heimbecker Site Plan application be referred to By- Laws later in the meeting. CARRIED
5.6 Councillors Remarks 5.7 Mayor's Remarks
Saturday, Mayor CAO and Treasurer are having a meeting with MPP and Minister of Education and Steve Clark from Municipal Affairs for a round table discussion Minister of Infrastructure meeting at ROMA Conference with Mayor, Councillor Tamming, and the Director of Operations for the south harbour road construction.
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6. FINANCIAL REPORTS 6.1 Truly Nolen Account Councillor Bazinet declared a conflict on this item. (His employer is hired to do Pest Control for the Town of Goderich.)
Moved By: Deputy Mayor Murdock Seconded By: Councillor Tamming That the accounts for Truly Nolen for the period ending January 11, 2019 in the amount of $166.11 be approved for payment.
CARRIED
6.2 Accounts Moved By: Deputy Mayor Murdock Seconded By: Councillor Hoy That the accounts for the period ending January 11, 2019 in the amount of $485,442.64 be approved for payment.
CARRIED
6.3 Direct Monthly Payments - December 2018 Moved By: Deputy Mayor Murdock Seconded By: Councillor Hoy That the Direct Monthly Payments - December 2018, be approved.
CARRIED
7. DEPARTMENTAL REPORTS Moved By: Councillor Hoy Seconded By: Deputy Mayor Murdock That the Departmental Reports be received.
CARRIED
7.1 Fire Chief's Report - December 2018 7.2 Goderich Municipal Airport - Month End Report - December 2018 7.3 Goderich Municipal Airport Fuel Sales - December 2018
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8. CORRESPONDENCE RECEIVED AND COPIED FOR WHICH THE DIRECTION OF COUNCIL IS REQUIRED
8.1 Email from John Harrison, dated January 7, 2019 regarding the Performance Stage, Court House Park Following discussion; Moved By: Councillor Bazinet Seconded By: Deputy Mayor Murdock That the email from John Harrison, dated January 7, 2019 regarding the Performance Stag, Court House Park, be referred to the Director of Operations for a report back to Council.
CARRIED
8.2 Letter from Domenico Giuliano, dated January 8, 2019 regarding a request to renew his food establishment at the beach Councillor Tamming declared a conflict on this item. (He is a Rotarian and children work at both Cove Beach Hut and Rotary Beach Hut.)
CAO McCabe explains that Mr. Giuliano has an agreement with the Town and has requested a renewal. The email from Trevor Pettit is a request for a building that requires further information regarding Health Unit approvals, zoning, location and a formal agreement. Consideration should be given to any Rotary Club concerns with regards to another vendor in the beach area.
Moved By: Councillor Bazinet Seconded By: Councillor Donnelly That the agreement with Domenico Giuliano for the operation of a food concession at the beach, be renewed for a further year for the 2019 season.
CARRIED
8.3 Letter from Tanner Steffler Foundation, dated December 31, 2018 regarding a request for a gift of $500.00 to sponsor the guest speakers at the Bell Lets Talk Event on January 30, 2019 at the Goderich Livery Moved By: Councillor Bazinet Seconded By: Deputy Mayor Murdock That the letter from the Tanner Steffler Foundation regarding a request for $500.00 for the Bell Lets Talk Event, be referred to budget.
CARRIED
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8.4 Memo to Council from Deanna Hastie, Treasurer, dated January 16, 2019 regarding Council remuneration survey
Moved By: Deputy Mayor Murdock Seconded By: Councillor Hoy That an outside independent number of citizens be involved to review remuneration expenses of Council for a report back to Council and that the Treasurer be used as a resource, and that an advertisement be placed for interested individuals to serve on a Committee.
CARRIED
8.5 Letter from George Blackwell, dated January 15, 2019 regarding the Flea Market
Moved By: Councillor Tamming Seconded By: Councillor Bazinet That the letter from George Blackwell, dated January 15, 2019 regarding the Flea Market be referred to staff to meet with BIA staff and acquire further information for a report back to Council.
CARRIED
8.6 Email from Trevor Pettit, dated January 21, 2019 regarding Food Pavilion at Goderich Waterfront
Councillor Tamming declared a conflict on this item. (He is a Rotarian and children work at both Cove Beach Hut and Rotary Beach Hut.)
Moved By: Councillor Bazinet Seconded By: Deputy Mayor Murdock That the email from Trevor Pettit, dated January 21, 2019 regarding a request for a food pavillion at the waterfront be referred to staff to review and acquire further information regarding location, staffing, zoning, menu, and that the Rotary Club who have expressed concerns about additional vendors in the beach areas, be consulted, if required.
CARRIED
9. CORRESPONDENCE RECEIVED FOR INFORMATION Moved By: Councillor Bazinet Seconded By: Councillor Tamming That the correspondence be received for information.
CARRIED
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9.1 United Way Perth Huron Community Forum - January 23, 2019, Sky Harbour room, YMCA 9.2 2019 Pitch-In Week April 22-29, 2019 9.3 Report from Sydney Pollock, Goderich Youth Committee, dated January 9, 2019 regarding Kids Christmas Pop-Up Shop 9.4 Memo from Janice Hallahan, Clerk, dated January 11, 2019 regarding Report on the Identification, Removal and Prevention of Barriers that Affect Electors and Candidates with Disabilities during the 2018 Municipal Election 9.5 Email from Mark Romoff, dated January 18, 2019 regarding CCPPP International Travel Opportunity - Larry J. McCabe Chief Administrator Officer McCabe during his ten year tenure on the Canadian Council for Public-Private Partnerships has been requested by that organization to make presentations concerning the status of CCPPP in Canada in Guatemala City and in San Hose, Costa Rico, the week of January 28th. He will also present with regards to the Town of Goderich, P3's and further he advises that the expenses are to be covered by the respective Embassy's and reimbursed accordingly through the Canadian Council for Public-Private Partnerships. 10. CORRESPONDENCE RECEIVED AND RECOMMENDED ACTION NOTED Moved By: Deputy Mayor Murdock Seconded By: Councillor Tamming That the correspondence items be received for information and the noted action be approved.
CARRIED
10.1 Letter from VIcky Culbert, MacKay Centre for Seniors, dated December 18, 2018 regarding a request for the 2019 installment from the Bannister Account Action: concur and fund from reserve 10.2 Memo from Janice Hallahan, Clerk, dated January 11, 2019 regarding Recommended Amendments to Town of Goderich Procedural By-Law No. 22 of 2012 Action: concur 10.3 Memo from Deanna Hastie, Treasurer, dated January 17, 2019 regarding Replacement of HVAC units in Town Hall Action: concur 10.4 Memo from Carla Nell, MPAC, dated December 14, 2018 regarding 2018 Year-End Assessment Report Action: receive and refer to budget 10.5 Huron County Orientation for Council and Staff - February 14, 2019 Action: anyone interested in attending notify the Clerk by February 1, 2019
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10.6 Email from Lisa Thompson, MPP, dated January 18, 2019 regarding invitation to Energy Breakfast with Honourable Greg Rickford, January 25, 2019 at the Best Western in Kincardine at 7:30 a.m. Action: all who are able be encouraged to attend 10.7 Memo from Deanna Hastie, dated January 21, 2019 regarding Town Server Replacement Action: concur 11. RESOLUTIONS FROM OTHER MUNICIPALITIES 11.1 Letter from the City of Hamilton, dated January 3, 2019 regarding a request for support of resolution - Maintaining the Voters' List for Municipal Elections Moved By: Deputy Mayor Murdock Seconded By: Councillor Donnelly That Council support the letter from the City of Hamilton regarding maintaining the Voters list for Municipal elections. CARRIED
11.2 Letter from Mattice Val Cote, dated January 11, 2019 regarding Council resolution - Declaration of Office Moved By: Deputy Mayor Murdock Seconded By: Councillor Donnelly
That the letter from Mattice Val Cote regarding a request for support of resolution regarding declaration of office, be received and filed. CARRIED
12. UNFINISHED BUSINESS 12.1 Harbour Discussion GPMC, Compass Minerals - pending 12.2 Interim Skatepark - pending 12.3 Council Remuneration and Per Diem Allowance - pending - refer to item 8.4 13. BY-LAWS AND AGREEMENTS It is noted that Councillor Hoy declared a pecuniary interest with regards to By- Law 10 of 2019.
Moved By: Deputy Mayor Murdock Seconded By: Councillor Bazinet That By-Law 10 of 2019 be now introduced and read a first time.
CARRIED
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Moved By: Deputy Mayor Murdock Seconded By: Councillor Bazinet That By-Law 10 of 2019 be taken as read a first time. CARRIED
Moved By: Councillor Bazinet Seconded By: Deputy Mayor Murdock That By-Law 10 of 2019 be read a second time.
CARRIED
Moved By: Deputy Mayor Murdock Seconded By: Councillor Bazinet That By-Law 10 of 2019 be taken as read a second time. CARRIED
Moved By: Deputy Mayor Murdock Seconded By: Councillor Thomson That By-Law 10 of 2019 be given a third and final reading and the Mayor and the Clerk be and are hereby authorized and instructed to sign the same and place the Corporate Seal thereunto. CARRIED
Moved By: Deputy Mayor Murdock Seconded By: Councillor Tamming That By-Laws 9, 11 and 12 of 2019 be now introduced and read a first time. CARRIED
Moved By: Deputy Mayor Murdock Seconded By: Councillor Thomson That By-Laws 9, 11 and 12 of 2019 be taken as read a first time. CARRIED Moved By: Deputy Mayor Murdock Seconded By: Councillor Thomson That By-Laws 9, 11 and 12 of 2019 be read a second time.
CARRIED
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Moved By: Deputy Mayor Murdock Seconded By: Councillor Bazinet That By-Laws 9, 11 and 12 of 2019 be taken as read a second time.
CARRIED
Moved By: Deputy Mayor Murdock Seconded By: Councillor Tamming That By-Laws 9, 11 and 12 of 2019 be given a third and final reading and the Mayor and the Clerk be and are hereby authorized and instructed to sign the same and place the Corporate Seal thereunto. CARRIED
13.1 By-Law 9 of 2019 Being a By-Law to authorize a Site Plan Control Agreement between the Corporation of the Town of Goderich and Parrish & Heimbecker Limited The purpose of this By-Law is to enter into a Site Plan Agreement with Parrish & Heimbecker to perform renovations to the existing industrial grain elevator facility, specifically by removing one existing loading tower and constructing a new loading tower with a slightly different location to facilitate a new grain loading mechanism and process 13.2 By-Law 10 of 2019 Being a By-Law to authorize the Mayor and Clerk to execute and affix the Corporate Seal to a Type Service Agreement Renewal between the Corporation of the Town of Goderich and Getinge for the purpose of a Washer Disinfector at the Maitland Valley Medical Centre that the Town owns The purpose of this By-Law is to enter into an agreement for maintenance services on equipment owned by the Town at the Medical Centre. Councillor Hoy declared a conflict on this item. (His staff use that machine.)
13.3 By-Law 11 of 2019 Being a By-Law to authorize an Agreement between the Corporation of the Town of Goderich and Darren Doak for the position of a Volunteer Fire Chief The purpose of this By-Law is to hire a Volunteer Fire Chief for a two year term for the Town of Goderich 13.4 By-Law 12 of 2019 Being a By-Law to authorize the Mayor and Clerk to execute and affix the Corporate Seal to an Unattended Credit Card Fees Contract between the Corporation of the Town of Goderich and Petrodata Services Ltd. for the purpose of the Airport Fuel Sales System at the Goderich Municipal Airport
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The purpose of this By-Law is for the processing of credit card charges at the Airport for fuel. 14. MOTIONS AND NOTICE OF MOTIONS 15. NEW AND GENERAL BUSINESS 15.1 Upcoming Meetings January 23, 2019 - Mid-Huron Landfill Site Board at 3:00 p.m. in the Menesetung Room January 23, 2019 - Mid-Huron Recycling Centre Board at 3:45 p.m. in the Menesetung Room February 4, 2019 - Council at 4:30 p.m. in the Council Chambers February 5, 2019 - Council budget at 4:30 p.m. in the Council Chambers February 6, 2019 - Fire Committee at 4:00 p.m. in the Council Chambers
16. POSSIBLE CLOSED COUNCIL MEETING MATTERS In the event that Council enters into a possible Closed Session pursuant to Section 239 (2) of the Municipal Act, Council will reconvene following the Closed Session at which time the public and press may be present. 17. PRESS REPORTERS AND CITIZENS QUESTION & ANSWER PERIOD 18. CONFIRMING BY-LAW Moved By: Councillor Tamming Seconded By: Councillor Donnelly
That leave be given to introduce By-Law No. 13 of 2019 being a By-Law to confirm the proceedings of the Goderich Town Council meeting held on January 21, 2019 and that it now be read a first, second, and third time, and finally passed this 21st day of January, 2019. CARRIED
19. ADJOURN Moved By: Councillor Thomson Seconded By: Councillor Hoy That Goderich Town Council does now adjourn at 7:10 p.m. to meet again at the regular meeting of Council scheduled for February 4, 2019.
CARRIED ______MAYOR, John C. Grace
______CLERK, Janice Hallahan
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CINDY MIGLEY PRODUCTIONS
“SUPER CIRCUS”
2250 GULF GATE DR UNIT “B”
SARASOTA FLORIDA U.S.A.
34233
CONTACT: BRIAN BURNSIDE 905-318-1789 21-1161 CONCESSION 4 WEST WATERDOWN ON L8B 0X3
MAYOR JOHN C. GRACE AND GODERICH TOWN COUNCIL
I AM CONTACTING YOU TO OBTAIN PERMISSION FOR OUR CIRCUS PERFORMING AT THE GODERICH MEMORIAL ARENA ON FRIDAY JUNE 7TH FOR TWO PERFORMANCES, TO USE HORSES AND DOGS IN OUR PERFORMANCES.
ALL OUR ANIMALS HAVE CURRENT HEALTH CERTIFICATES AND USDA LISCENSES.
WE IN THE PASTHAVE BEEN TO MANY VENUES THROUGHOUT ONTARIO WITH THESE ACTS AND HAVE BEEN INSPECTED AND APPROVED AS TO THE HEALTH AND WELL BEING OF THE ANIMALS.
IT IS OUR SINCERE HOPE THAT YOU WILL APPROVE THE USAGE OF THE ANIMLAS IN THE SHOWS, SO THAT WE CAN PRESENT AN ENJOYABLE EVENING TO THE PUBLIC OF GODERICH.
THANK YOU!
BRIAN BURNSIDE CANADIAN AGENT SUPER CIRCUS
Agenda Page 46 of 199 Memo
TO: Mayor Grace and Members of Council FROM: Janice Hallahan, Clerk, Planning & HR Coordinator DATE: January 29, 2019 RE: Board and Committee Appointments Update
PURPOSE
To provide Council with an update on the Town of Goderich Committee and Board Appointments.
RECOMMENDATION
THAT Goderich Town Council determine what Boards/Committees/Liaisons of Council will carry on, merge or discontinue for the 2018 – 2022 term;
FURTHER THAT the attached Environmental Action Committee Terms of Reference (TOR), be approved by Council for the 2018 – 2022 term; and
FURTHER THAT Goderich Town Council advertise the 2018-2022 Committees and Boards. Applications will be made available on-line as well as at the Town Hall front counter.
BACKGROUND
To date, Council has not determined if the following Boards/Committees/Liaisons will carry on, merge or discontinue, and subsequently appoint a Council member or a Senior Management Team member for the 2018 – 2022 term for said Board/Committee/Liaison.
AMGH Community Quarterly meetings on Thursdays from 5:00-6:30 p.m. at the AMGH – dinner Advisory Committee included. Next meeting is March 21, 2019. BIA Board of Mayor Grace + one more councillor Management Second Tuesday of each month at 6:00 p.m. (no meeting in August) Bluewater Recycling 2019 General Meetings – April 18 and October 17 at 7 PM - 415 Canada Ave., Huron Association Park Coalition for Huron The Coalition is a community-based partnership working to prevent injuries and Injury Prevention (CHIP) deaths on our roads. Monthly meetings – 8:30 – 11:30 AM or 7 – 9 PM, the 2nd Wednesday of each month at the Huron County Health Unit office. Next meeting is February 13 at 7 PM. Municipal & Marine 1st Thursday of each month Heritage Committee Administration & Finance Liaison Parks & Waterfront Liaison Agenda Page 47 of 199 Public Works Liaison Active Transportation Committee Economic Development & Tourism Committee Environmental Action Committee Communities In Bloom Project
Respectfully submitted,
Reviewed by:
Larry McCabe Chief Administrative Officer
Page 2
Agenda Page 48 of 199 Town of Goderich Environmental Action Committee
Terms of Reference
Established by Council: Regular Review Timeframe: Annually - first committee meeting of the year Date Committee Ends: November 14, 2022
1. REPORTING STRUCTURE
While it is the legislative mandate of Goderich Town Council to make the final decision on all matters that affect the municipality, the role of the Environmental Action Committee (EAC) is to provide recommendations, advice and information to Council on those specialized matters which relate to the purpose of the EAC.
2. MANDATE
The EAC’s mandate is to:
To make recommendations to Council on various issues related to the Committee’s objectives; To serve as an advisory, resource and information support group to the citizens of Goderich and Council; To encourage and promote sustainable and achievable programs; Discuss new or changing environmental legislation or regulations Research new and relevant environmental issues; and Enhance the quality of life in the Town
3. OBJECTIVES
The objective of the EAC for the 2018 – 2022 term is to prepare a four-year Work Plan that identifies priority environmental issues and actions in cooperation with Town staff to be approved by Council. At the beginning of each year, the EAC will update the Work Plan and present an annual progress report to Council.
The Work Plan will include:
Waste reduction, reuse and recycling programs; The protection, conservation, and enhancement of natural systems (water, wastewater, Goderich’s shoreline and energy conservation measures); Greenhouse gas reduction; Maintaining the health of our ecosystem; Involvement with other environmental issues or initiatives; and Implementation of the Work Plan will include; Public engagement and public education initiatives; Evaluation of specific Goderich environmental initiatives/projects; and
Agenda Page 49 of 199 Monitoring outcomes to ensure they achieve a positive environmental impact and contribute to broader efforts to address climate change.
The EAC’s Work Plan shall be accomplished within its allocated annual budget.
The Work Plan status will be a standing EAC Agenda item.
The EAC will prepare, by September 15th of each year, a projected budget and work program for the succeeding year to the Treasurer.
4. Term of Appointment
The Term of Office for the EAC members (with the exception of the youth representative) shall run concurrent with the term of Council.
Student(s) shall be appointed for one (1) year.
A member may resign from the Committee at any time by advising of this intention in writing to the Chair of the Committee.
A Committee member may be re-appointed by Town Council for an additional term(s).
5. Qualification
Members shall be chosen for their special expertise, experience, dedication and commitment to the mandate of the Committee.
6. Composition of Committee Members
The EAC shall be composed of one (1) member of Council, three (3) Council appointed citizen members, four (4) representatives from a broad range of environmental stakeholders (e.g. Lake Huron Centre for Coastal Conservation, Huron Stewardship Council, Maitland Valley Conservation Authority, Goderich BIA and/or Huron Chamber of Commerce that represents the interest of industrial and commercial businesses), and one (1) youth representative from GDCI/St. Anne’s Catholic Secondary School that is passionate about the environment.
All Committee members shall be selected by Town Council. If a Committee member is unable to complete the term as set in Section 4 above, a new Committee member will be selected by Town Council.
EAC Committee members shall serve without remuneration.
7. Recruitment of Citizen Appointments
Recruitment of citizens to be appointed to the EAC will be placed in an ad for the Recruitment of Citizen Appointments to Boards and Committees in the Goderich Signal Star, on the Town’s website and Facebook page.
Agenda Page 50 of 199 8. Staff Appointment to the Committee
The Town’s Environmental Coordinator or designate will serve as the Committee Secretary and will provide support for the activities of the EAC.
9. Advisory Staff
From time to time, the Committee may request the advice or participation of individuals or organizations (Veolia and BM Ross staff) with a particular area of expertise. The Committee Secretary will coordinate, through consultation with the Chair, the request made by the Committee.
10. Quorum
Quorum shall be reached with the presence of a majority of the appointed members, at a time no later than fifteen (15) minutes past the time for which the beginning of meeting was scheduled and so noted on the agenda or notice of the meeting.
The issuance of an Agenda for a meeting of this Committee will be considered as notice of that meeting.
11. Frequency and Location of Meetings
The EAC will meet approximately ten (10) times per year, the second Wednesday of every month (no meetings in July and August) at 2 PM, or as determined by the Committee at the call of the Chair and held in the Menesetung Room at Town Hall. Length of meetings shall vary depending on the agenda.
Any member of the Committee who misses three consecutive meetings, without being excused by the Committee, may be removed from the Committee and Council shall advertise for the vacant position.
All meetings shall be open to the public, in accordance with the Town of Goderich’s Procedural By-Law and the Municipal Act. A meeting of the Committee may only be closed to the public, if the subject matter being considered meets the criteria established in Section 239 of the Municipal Act. The Committee shall maintain a record of the Closed meeting with the Town Clerk.
12. Agendas and Minutes
A copy of the Agenda shall be prepared by the Committee Secretary and provided to the Clerk’s office at the same time it is provided to Committee members. The Clerk’s office will post the agenda on the Town’s website.
Minutes of all meetings of the Committee shall be forwarded to the Clerk’s office no later than one week after the meeting. The Clerk’s office will electronically circulate the meeting minutes to all members of Council in the next Council Agenda package for their information and post the meeting minutes on the Town’s website. The EAC Secretary shall circulate the preceding minutes in the Agenda package.
Agenda Page 51 of 199 13. Selection of the Chair and Vice-Chair
The Chair and Vice-Chair shall be selected by the Committee at the first meeting. The Chair and Vice- Chair shall not be the member of Council.
14. Role of the Chair and Vice-Chair
The role of the Chair is to:
Preside at the meetings of the EAC using the Town’s Procedural By-Law, and keep discussion on topic; Provide leadership to the EAC to encourage that its activities remain focused on its mandate as an advisory committee of Council; Recognize each Member’s contribution to the Committee’s work; Liaise with the Town’s Chief Administrative Officer, the Director of Operations and the Environmental Coordinator on a regular basis; and Make deputations, presentations, etc. before Council
In the absence of the Chair, the Vice-Chair will chair the meetings and act for the Chair as necessary.
15. Role of Committee Members
The role of Committee members is to:
Work collaboratively with Town staff to develop a four-year Work Plan and prepare annual progress reports. The Work Plan will ensure workload is manageable and appropriately shared between EAC members and staff; Assist in presenting annual progress reports to Council on behalf of the EAC; Ensure that the mandate of the EAC is being fulfilled; Engage the community in environmental action and be a community role model by participating in outreach opportunities that increase community knowledge/education; Conduct research to help inform environmental programs, outreach campaigns, by-laws, etc. that support the environmental direction outlined in the EAC Work Plan; Help build community partnership opportunities and leverage community networks to increase local environmental action; Provide the Chair with agenda items; Advise on any controversial or significant environmental issues; Comply with the: Town of Goderich’s Code of Conduct; Town of Goderich’s Accountability and Transparency Policy; Town of Goderich’s Procedural By-Law; Town of Goderich’s Social Media Policy; Other applicable Town by-laws and policies; Municipal Act Municipal Freedom of Information and Protection of Privacy Act Municipal Conflict of Interest Act Notify the Town’s Environmental Coordinator within 24 hours of the EAC meeting if they are unable to attend to ensure that quorum will be available for all meetings.
Agenda Page 52 of 199 No individual member or the Committee as a whole has the authority to make direct representations of the Town to Federal or Provincial Governments.
Members shall abide by the rules outlined within the Municipal Conflict of Interest Act and shall disclose the pecuniary interest to the Secretary and absent him/herself, for the duration of the discussion at that meeting, and voting (if any) with respect to that matter.
16. Purchasing Policy
This Committee has no purchasing or procurement responsibilities.
17. Insurance
The Town of Goderich’s General Liability Policy and Errors and Omissions Liability Policy will extend to the Committee and its members provided that the Committee is under the control of, answerable to, or the responsibility of the Town of Goderich and Council. The applicable insurance policies extend to Committee members while in the performance of his/her duties and to those activities authorized by the Town of Goderich and Council. Members must adhere to the policies and procedures of the Town of Goderich and Council, including the Terms of Reference.
Committee members are not entitled to any benefits normally provided by the Town of Goderich, including those provided by the Workplace Safety and Insurance Board of Ontario (WSIB) and are responsible for their own medical, disability or health insurance coverage.
18. Expulsion of Member
The Committee may recommend to Council the expulsion of a member or Council may remove a member for reasons as listed, but not limited to, the member being in contravention of the Municipal Act, the Municipal Freedom of Information and Protection of Privacy Act, the Provincial Offences Act, the Municipal Conflict of Interest Act; disrupting the work of the Committee or other legal issues.
19. Terms of Reference
Any responsibilities not clearly identified within these Terms of Reference shall be the responsibility of the Town of Goderich. Council may, at its discretion, change the Terms of Reference for this Committee at any time. Any changes proposed to these Terms of Reference by the Committee shall be recommended to Council via the Clerk through a report to Council.
At the discretion or upon the mandate of the Committee being fulfilled, the Committee may be dissolved by resolution of Council.
Agenda Page 53 of 199 From: Janice Hallahan To: Larry McCabe; Andrea Fisher Subject: FW: Municipal Representative to the Ausable Bayfield Maitland Valley Source Protection Committee Date: January-29-19 4:13:13 PM Attachments: Clerks_Jan 29_2019_Municipal_Reps.pdf
From: Mary Lynn MacDonald [mailto:[email protected]] Sent: January-29-19 3:49 PM To: '[email protected]'
Hello,
Following a teleconference with the Minister of Environment, Conservation and Parks and the provincial Source Protection Committee Chairs last week, there has been no indication of any changes to the make-up of the Source Protection Committees in the near future. Therefore, please see the attached letter and let me know if you have any questions regarding determining a municipal representative for the North Municipal Grouping – Township of Huron-Kinloss, Township of Ashfield-Colborne-Wawanosh, Town of Goderich, Town of South Bruce.
Kind regards,
Mary Lynn
Mary Lynn MacDonald Co-DWSP Program Supervisor/Risk Management Official Ausable Bayfield Maitland Valley Source Protection Region 71108 Morrison Line, RR 3 Exeter, ON N0M 1S5 (t)519-235-2610 (f)519-235-1963 www.sourcewaterinfo.on.ca
Please note my normal office days are Monday, Tuesday and Thursday. In my absence contact Donna Clarkson at 519-335-3557 ext. 224 or at [email protected].
Agenda Page 54 of 199 Agenda Page 55 of 199 Agenda Page 56 of 199 Agenda Page 57 of 199 Agenda Page 58 of 199 Agenda Page 59 of 199 GODERICH POLICE SERVICES BOARD MINUTES
Meeting #10 –December 11, 2018-11:00 a.m.
1. ORDER:
PRESENT: John Grace, Valerie Petrie, Acting Staff Sergeant Dave Sinko and Secretary Larry J. McCabe
ALSO PRESENT: Tony Denomme
ABSENT:
Moved by: John Grace Seconded by: Valerie Petrie
That Valerie Petrie be appointed Chair of the meeting. CARRIED
2. MINUTES:
Moved by: John Grace Seconded by: Valerie Petrie
That the Minutes of the last regular meeting of November 13, 2018 be adopted as printed. CARRIED
3. DECLARATION OF PECUNIARY INTEREST:
4. DEPUTATIONS:
5. CORRESPONDENCE:
a) Letter from Minister Sylvia Jones, dated December 6, 2018 regarding welcome letter
Received
b) Court Security
c) Presentation on Community Safety and Well Being Planning in Ontario
6. ACCOUNTS:
The Accounts ending December 31, 2018
$ 2,123,516.37-Police Service $ 6,110.43-Police Services Board
1 Agenda Page 60 of 199 GODERICH POLICE SERVICES BOARD MINUTES
Meeting #10 –December 11, 2018-11:00 a.m.
Moved by: John Grace Seconded by: Valerie Petrie
The Accounts ending December 31, 2018
$ 2,123,516.37-Police Service $ 6,110.43-Police Services Board
CARRIED
7. FINANCIAL STATEMENT
8. DETACHMENT COMMANDER REPORT:
Moved by: Valerie Petrie Seconded by: John Grace
That the November 2018 Detachment Commander Report, be received. CARRIED
9. UNFINISHED BUSINESS:
a. Court Security Payment – previously handled
b. 2019 Committee Meetings
Moved by: Valerie Petrie Seconded by: John Grace
That the Police Services Board meetings for 2019 be as follows and the necessary ad be placed:
January 15 February 12 March 12 April 16 May 14 June 11 September 10 October 15 November 12 December 10
All meetings will be at 11:00 a.m. in the Galt Room, Townhall.
10. NEW & GENERAL BUSINESS:
11. POSSIBLE CLOSED COMMITTEE OF THE WHOLE SESSION
2 Agenda Page 61 of 199 GODERICH POLICE SERVICES BOARD MINUTES
Meeting #10 –December 11, 2018-11:00 a.m.
12. NEXT MEETING: January 15, 2019 at 11:00 a.m. in the Galt Room
13. ADJOURN
Moved by: John Grace Seconded by: Valerie Petrie
That there being no further business, the meeting adjourn at 11:25 a.m. CARRIED
______VALERIE PETRIE
______SECRETARY, LARRY J. McCABE
3 Agenda Page 62 of 199 GODERICH POLICE SERVICES BOARD MINUTES
Meeting #1 –January 15, 2019-11:00 a.m.
1. ORDER:
PRESENT: Chair Tony Denomme, Mayor John C. Grace, Valerie Petrie, Brad Coulbeck, Acting Detachment Commander, Kevin Adams, Staff Sergeant, Janice Hallahan Clerk and Larry J. McCabe, Secretary
ALSO PRESENT:
ABSENT:
2. MINUTES:
Moved by: John Grace Seconded by: Tony Denomme
That the Minutes of the last regular meeting of December 11, 2018 be adopted as printed. CARRIED
3. DECLARATION OF PECUNIARY INTEREST:
4. DEPUTATIONS:
5. CORRESPONDENCE:
a) Motion of Goderich Town Council to appoint Mayor John Grace to the Goderich Police Services Board
Received for information
b) Motion of Goderich Town Council to appoint Tony Denomme to the Goderich Police Services Board
Received for information
6. ACCOUNTS:
The Accounts ending December 31, 2018
$ 194,615.94 -Police Service $ 2,296.39-Police Services Board
Moved by: John Grace Seconded by: Tony Denomme
The Accounts ending December 31, 2018
$ 194,615.94 -Police Service $ 2,296.39-Police Services Board
CARRIED
1 Agenda Page 63 of 199 GODERICH POLICE SERVICES BOARD MINUTES
Meeting #1 –January 15, 2019-11:00 a.m.
7. FINANCIAL STATEMENT
8. DETACHMENT COMMANDER REPORT:
Moved by: John Grace Seconded by: Valerie Petrie
That the December 2018 Detachment Commander Report, be received. CARRIED
9. UNFINISHED BUSINESS:
10. NEW & GENERAL BUSINESS:
a) 2019 Budget – Following discussion;
Moved by: Valerie Petrie Seconded by: John Grace
That the Goderich Police Services Board approve the 2019 Police Budget and Board Budget and forward to Council, as presented. CARRIED
b) Coverage – Presence of Officer – There is coverage in the office but occasionally on a Wednesday, Administrative staff may be off.
c) Janice Hallahan provides an update on Bill 175 – Community Safety & Well Being Plan.
11. POSSIBLE CLOSED COMMITTEE OF THE WHOLE SESSION
12. NEXT MEETING: February 12, 2019 at 11:00 a.m. in the Galt Room
13. ADJOURN
Moved by: John Grace Seconded by: Valerie Petrie
That there being no further business, the meeting adjourn at 11:35 a.m. CARRIED
______CHAIR, TONY DENOMME
______SECRETARY, LARRY J. McCABE
2 Agenda Page 64 of 199 GODERICH RECREATIONAL PARK REVITALIZATION COMMITTEE
MINUTES
January 10, 2019 - 5:00 p.m.
ORDER:
PRESENT: Chair Leah Noel (Committee and Finance Committee), Deputy Mayor Myles Murdock, Councillor Trevor Bazinet (Committee and Finance Committee), Jamie Stanley, Darren Scholl, Adam Moore, Peter Shephard (Committee and Finance Committee) Director of Operations Chip Wilson, Treasurer Deanna Hastie and Secretary Larry J. McCabe
Pat Conlon and Ray Hurd (Finance Committee)
ABSENT:
BUSINESS:
1. Review of Minutes from Previous Meeting – December 13, 2018
Moved by: Peter Shephard Seconded by: Trevor Bazinet
That the Goderich Recreational Park Revitalization Committee December 13, 2018 be approved as amended. CARRIED
2. Finance Sub Committee
a) Treasurer’s Update
The Treasurer advises that $1,268,788.00 in pledges have been made and cash has been received in the amount of $911,488.00.
b) Business Organization and Individual Ask Update
It is noted that UNIFOR $10,000.00 has been received. With regards to further fundraising, the asks are complete.
c) Fundraising Update
The asks are complete as noted above.
3. Construction Update
Director of Operations advises that nothing has changed since the last update.
4. Correspondence
a) Letter from Peggy Cook, Dianne Leddy and Barb O’Brien, dated November 30, 2018 regarding naming of the Park
Received for information
b) Email from Don Edward, dated December 19, 2018 regarding naming of the Park
Received for information
5. Other Business
a) Grand Opening Discussion
The Committee discuss the Opening Ceremony and accordingly appoint a Committee of:
1 Agenda Page 65 of 199 GODERICH RECREATIONAL PARK REVITALIZATION COMMITTEE
MINUTES
January 10, 2019 - 5:00 p.m.
Leah Noel Jamie Stanely Myles Murdock Ray Hurd Steve Hewitt
The Sub-Committee will meet at January 17, 2019 at 5:00 p.m. A number of dates are discussed being June 29, July 1, July 6, for various events to be finalized. b) 2019 Meeting Dates
Second Thursday of each month at 5:00 p.m. in the Menesetung Room
6. Unfinished Business a) Outstanding Items from Review of Committee Meeting Minutes
Advertising at the Park
Chair Leah Noel and staff will meet with YMCA staff to further discuss signage and the responsibility for the same, and collection of funds, concerning advertising at the Park.
Permanent Name Recognition
It is noted that letters have gone out to the Donors for the permanent plaques and staff are awaiting replies.
Public Process – Renaming the Park
The survey is complete and the suggested names listed in the Minutes of December 13, 2018. At this time further discussion occurs regarding the naming of the park. Each member of the Committee including finance Committee members place the top three choices concerning a name. Following discussion;
Moved by: Peter Shephard Seconded by: Trevor Bazinet
That the Committee recommend to Goderich Town Council that Agricultural Park be renamed as Bannister Park and that the Chair make a presentation at the appropriate time concerning this recommendation. CARRIED
8. Next Meeting: February 12, 2019 at 5:00 p.m. in the Menesetung Room
9. Adjournment
Moved by: Peter Shephard Seconded by: Adam Moore
That being no further business, the meeting adjourn at 6:05 p.m. CARRIED
______CHAIR, Leah Noel SECRETARY, Larry J. McCabe
2 Agenda Page 66 of 199 Agenda Page 67 of 199 Agenda Page 68 of 199
January 28, 2019
Heather Watt Chief of Staff Ministry of Health and Long-Term Care Hepburn Block 10th Floor 80 Grosvenor St. Toronto, ON M7A 1E9
Ms. Watt,
Please be advised that at their January 22nd meeting, The Council of the Township of Ashfield- Colborne-Wawanosh passed the following resolution:
WHEREAS family physicians are key to the success of the Family Health Team model that provides quality and specialized healthcare to communities in rural Ontario and to the residents of Ashfield-Colborne-Wawanosh;
AND WHEREAS the Ontario Medical Association (OMA) and the Ontario Ministry of Health and Long-Term Care (MOHLTC) are currently in arbitration regarding the Physician Services Agreement;
AND WHEREAS the current position of the MOHLTC will adversely affect rural communities by creating physician shortages and loss of medical services to the public;
NOW THEREFORE the Council of the Township of Ashfield-Colborne-Wawanosh supports the review and modification of the position of the MOHLTC in the ongoing arbitration of the Physician Services Agreement in order to consider and take into account the impact it will have on rural communities.
Background:
Family physicians provide the bulk of all aspects of medical care in small towns and rural areas (primary care clinics, hospitals, nursing homes, hospice, etc), including acting as coroners, and participating in the education of physicians and other health providers.
In compliance with provincial policy, medical care in these areas is currently comprehensive and collaborative with physicians working through Family Health Organization or Family Health Network (FHO/FHN) delivery models. 82133 Council Line, RR#5 Goderich, Ontario N7A 3Y2 519-524-4669 [email protected] Agenda Page 69 of 199
Adoption of these models allowed Family Health Teams (FHTs) to be created. FHTs brought additional resources and access to specialized care from practitioners such as such as dietitians, social workers, psychologists, adolescent/child councillors, diabetes educators, nurses and nurse practitioners. As a result, these previously inaccessible resources are available in small towns and rural areas.
The Ontario Medical Association (OMA) and the Ontario Ministry of Health and Long-Term Care (MOHLTC) are currently in arbitration regarding the existing Physician Services Agreement. The MOHLTC arbitration position towards primary care is problematic for small and rural areas. Along with a reduction in physician compensation there would be mandated hours physicians have to spend in the office during the week, plus evening and weekend office hours. To comply with the MOHLTC requirements these physicians would not be able to work anywhere other than their medical office, greatly limiting or eliminating their ability to staff hospitals, nursing homes, or hospices. These physicians will not be able to staff the ER, care for admitted in-patients, provide anesthesia and surgical assistance in the operating room or with deliveries. They will not be available to fulfill administrative duties at these facilities, or to be on call for or work extra evenings and weekends in any of these facilities when already mandated to work one evening a week and every 3rd weekend in a medical clinic.
With the MOHLTC position, the very feasibility of FHO/FHN models is in question and with it the services and resources provided by FHTs.
In short, the MOHLTC primary care arbitration position is particularly problematic for small towns and rural areas. Its negative effects will disproportionately impact these areas, almost immediately creating physician shortages and loss of medical services to the public.
The Council of the Township of Ashfield-Colborne-Wawanosh respectfully asks that the MOHLTC primary care arbitration position be reviewed and modified, and its impact on small towns and rural areas be considered.
Sincerely,
Trevor Hallam Deputy Clerk Township of Ashfield-Colborne-Wawanosh
Copied: Lisa Thompson, MPP Huron-Bruce All Huron County Municipalities
Agenda Page 70 of 199 From: Larry McCabe To: Janice Hallahan; Andrea Fisher; Chip Wilson; Kim Demerling; Deanna Hastie Subject: Fw: 2018/2019 Goderich Drinking Water Inspection Report Date: January-24-19 12:29:50 PM Attachments: Goderich 2018 Final Inspection Report 1-JG212.pdf
Sent from my BlackBerry — the most secure mobile device — via the Rogers Network From: [email protected] Sent: January 24, 2019 12:01 PM To: [email protected] Cc: [email protected]; [email protected]; [email protected]; [email protected] Subject: 2018/2019 Goderich Drinking Water Inspection Report
Good morning, Please find attached the 2018/2019 inspection report for the Goderich Drinking Water System.
As part of the Ontario government’s green print strategy, the Drinking Water and Environmental Compliance Division distributes electronic copies of inspection reports instead of printing paper copies. This significantly reduces the amount of paper used to distribute these reports, which improves the environmental impact of our activities.
The attached report is in Portable Document Format. To properly view all elements of the report you should use Adobe Acrobat Reader.
Please contact me if you have any questions or concerns regarding this report.
Regards, Rhonda Shannon Water Inspector Ministry of the Environment, Conservation and Parks Owen Sound District Office 519.376.8522
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MEMORANDUM
TO: Clerks of Municipalities in the Watershed
FROM: Danielle Livingston, Administrative/Financial Services Coordinator
DATE: January 23, 2019
SUBJECT: Directors’ Attendance at Authority Meetings
Enclosed you will find a summary of the meetings that have been attended by your representative or representatives in 2018 and the remuneration paid by the Authority.
If you have any questions regarding the enclosed information, please do not hesitate to contact this office.
Agenda Page 109 of 199
DIRECTORS ATTENDANCE AT AUTHORITY MEETINGS
Director's Attendance at Authority Meetings
2018
NAME: Deb Shewfelt
MUNICIPALITY: Town of Goderich
Meetings Meetings Held Per Diem Meetings Attended Paid
Board of Directors Meetings 11 $66.00 10 $660.00 Special Meetings 3 $66.00 3 $198.00
14 13 $858.00
Total per diem paid for 2018 $858 .00
Agenda Page 110 of 199 As Council knows, over May 30 to June 1 of this year, the Towns of Goderich and Bluewater will host the 2019 Ontario Heritage Conference. This is an annual conference that takes place across Ontario hosted by towns and cities. In 2018 the conference was held in Sault Sainte Marie.
We expect between 200 to 250 people will attend our conference. The theme of the conference will be “Understanding the Impacts of Heritage”. This will allow us the explore sub-themes including the impacts of heritage tourism, industrial heritage, natural heritage and heritage farms, all of which make up Huron County.
The conference venues will be split between Goderich and Bluewater. The central location for registration and all the sessions including the keynote speaker Friday morning and the gala dinner Friday night will be at the Knights of Columbus Hall in Goderich. Lunch on the Friday will take place out of The Livery to ensure that participants can enjoy our historic downtown. The Thursday evening Opening Reception will take place at Hensall Heritage Hall and lunch on Saturday, after a morning of sessions in Goderich, will be a Hessenland followed by bus and walking tours of the Bluewater community towns and farms historic features. The conference ends following the tours of Bluewater.
Agenda Page 111 of 199 Memo
TO: Mayor Grace and Members of Council FROM: Deanna Hastie, Treasurer DATE: January 30, 2019 RE: Statement of Remuneration and Expenses – Members of Council - 2018
Please find attached the Statement of Remuneration and Expenses for Members of Council for 2018, as required pursuant to Section 284(1)(2) of the Municipal Act, as amended.
All of which is respectfully submitted,
Deanna Hastie
Memo Reviewed by:
Larry McCabe Chief Administrative Officer Janice Hallahan Clerk, Planning & HR Coordinator
Agenda Page 112 of 199 STATEMENT OF REMUNERATION AND EXPENSES PAID TO MEMBERS OF GODERICH TOWN COUNCIL FOR YEAR ENDED DECEMBER 31, 2018 PURSUANT TO SECTION 284(1) (2), MUNICIPAL ACT 2001, as amended
Member Remuneration Per Diem Total Remuneration Expenses Total
Mayor Morrison $ 20,942.97 $ 129.00 $ 21,071.97 $ 12,065.06 $ 33,137.03
Deputy-Mayor Donnelly $ 13,808.09 $ 13,808.09 $ 13,808.09
Councillor Bazinet $ 9,842.82 $ 516.00 $ 10,358.82 $ 1,388.06 $ 11,746.88
Councillor Elliott $ 5,976.00 $ 5,976.00 $ 5,976.00
Councillor Hansen $ 9,312.82 $ 717.00 $ 10,029.82 $ 1,878.87 $ 11,908.69
Councillor Hoy $ 9,842.82 $ 9,842.82 $ 9,842.82
Councillor Murdock $ 10,068.49 $ 2,985.00 $ 13,053.49 $ 6,685.15 $ 19,738.64
After Election
Mayor Grace $ 1,191.87 $ 273.00 $ 1,464.87 $ 334.28 $ 1,799.15
Councillor Tamming $ 530.00 $ 530.00 $ 207.08 $ 737.08
Councillor Thomson $ 530.00 $ 129.00 $ 659.00 $ 291.92 $ 950.92
$ 82,045.88 $ 4,749.00 $ 86,794.88 $ 22,850.42 $ 109,645.30
Deanna Hastie, Treasurer Jan 30/19
Authorizing By-Laws: 21-2009 and 55-2015
Agenda Page 113 of 199 Memo
TO: Mayor Grace and Members of Council FROM: Deanna Hastie, Treasurer DATE: January 30, 2019 RE: Council and Staff expenses report
Please find attached the report of expenses for Council and Staff for the period January 1 to December 31, 2018.
Provided for information.
All of which is respectfully submitted,
Deanna Hastie
Treasurer
Larry McCabe Chief Administrative Officer Janice Hallahan Clerk, Planning & HR Coordinator
Agenda Page 114 of 199 EXPENSES 2018 January - December A B C D E F G H I
Travel Expense (mileage/parking/tr Allowance - 1 Registration Fee Accomodations ain/plane/taxi) Meals etc Per Diem Total for 2018 2 3 Council: 4 5 Mayor Kevin Morrison 6 ROMA conference $ 610.56 $ 884.77 $ 152.64 $ 87.51 $ 129.00 $ 1,864.48 7 OGRA conference $ 681.79 $ 767.85 $ 398.12 $ 31.77 $ 1,879.53 8 OSUM conference $ 507.79 $ 419.50 $ 283.32 $ 17.95 $ 1,228.56 9 AMO conference $ 773.38 $ 927.08 $ 713.68 $ 207.08 $ 2,621.22 10 Huron County Roads $ 20.66 $ 20.00 $ 40.66 11 Great Lakes & St Lawrence Cities Conference $ 356.16 $ 303.25 $ 222.12 $ 10.67 $ 892.20 12 FCM Conference & Trade Show $ 875.09 $ 967.75 $ 1,282.45 $ 200.41 $ 3,325.70 13 Municipal Officers Day $ 60.26 $ 60.26 14 Bay City Michigan - March $ 132.15 $ 132.15 15 United Way 2018 Celebration $ 49.00 $ 64.14 $ 113.14 16 Fanshawe Graduation $ 18.08 $ 18.08 17 Wardens Banquet $ 18.08 $ 18.08 18 19 Total $ 3,853.77 $ 4,270.20 $ 3,365.70 $ 575.39 $ 129.00 $ 12,194.06 20 Deputy Mayor Jim Donnelly 21 $ - 22 $ - 23 Total $ - $ - $ - $ - $ - $ - 24 Councillor Trevor Bazinet 25 OGRA conference $ 681.79 $ 673.80 $ 32.47 $ 516.00 $ 1,904.06 26 27 Total $ 681.79 $ 673.80 $ - $ 32.47 $ 516.00 $ 1,904.06 28 Councillor Luke Elliott 29
30 31 Total $ - $ - $ - $ - $ - $ - 32 Councillor Michele Hansen 33 OSUM conference $ 507.78 $ 419.50 $ 314.34 $ 61.11 $ 387.00 $ 1,689.73 34 Mayors Luncheon $ 31.51 $ 31.51 35 Rural to Rural Conference $ 400.00 $ 144.63 $ 330.00 $ 874.63 36 37 Total $ 907.78 $ 419.50 $ 458.97 $ 92.62 $ 717.00 $ 2,595.87 38 Councillor Matt Hoy 39 $ - 40 Total $ - $ - $ - $ - $ - $ -
Agenda Page 115 of 199 EXPENSES 2018 January - December A B C D E F G H I
Travel Expense (mileage/parking/tr Allowance - 1 Registration Fee Accomodations ain/plane/taxi) Meals etc Per Diem Total for 2018 41 Councillor Myles Murdock 42 OGRA conference $ 681.80 $ 673.80 $ 313.61 $ 32.55 $ 459.00 $ 2,160.76 43 OSUM conference $ 507.78 $ 419.50 $ 360.42 $ 43.85 $ 387.00 $ 1,718.55 44 Economic Development meeting $ 18.94 $ 72.00 $ 90.94 45 Sustainable Huron Mtg $ 14.20 $ 72.00 $ 86.20 46 Huron County Municipal Officers Mtg $ 62.85 $ 30.00 $ 129.00 $ 221.85 47 Water Protection Steering Committee Mtg $ 15.07 $ 72.00 $ 87.07 48 Source Water Proctection Mtg $ 72.00 $ 72.00 49 Coastal Conservation Conference $ 46.52 $ 129.00 $ 175.52 50 Mayors Luncheon $ 31.52 $ 31.52 51 Is the Coast Clear Conference $ 225.00 $ 225.00 52 AMDSB municipal update $ 31.90 $ 72.00 $ 103.90 53 Huron Manufacturing AGM $ 30.00 $ 30.00 54 AMO Conference $ 793.73 $ 899.56 $ 764.96 $ 151.97 $ 645.00 $ 3,255.22 55 Rural to Rural Conference $ 400.00 $ 53.17 $ 258.00 $ 711.17 56 Water Protection Steering Committee Mtg $ 13.29 $ 129.00 $ 142.29 57 Fanshawe Graduation $ 18.51 $ 72.00 $ 90.51 58 Reducing Plastics in Great Lakes $ 18.94 $ 72.00 $ 90.94 59 Huron Chamber Awards $ 12.91 $ 72.00 $ 84.91 60 Kitchen Conversations re social welfare $ 72.00 $ 72.00 61 Council Orientation $ 18.80 $ 129.00 $ 147.80 62 7 Acres Tour $ 72.00 $ 72.00 63 64 Total $ 2,638.31 $ 1,992.86 $ 1,764.09 $ 289.89 $ 2,985.00 $ 9,670.15 65 Mayor John Grace (Nov/Dec only) 66 Meet with MPP Lisa Thompson $ 29.99 $ 57.21 $ 129.00 $ 216.20 67 Tour 7 Acres $ 72.00 $ 72.00 68 Coastal Action Plan Forum $ 72.00 $ 72.00 69 Mayors Breakfast - Employment Presentation $ 40.01 $ 40.01 70 County Candidate Information Session $ 124.54 $ 82.54 $ 207.08 71 72 Total $ 124.54 $ - $ 29.99 $ 179.76 $ 273.00 $ 607.29 73 Councillor Shawn Thomson (Nov/Dec only) 74 County Candidate Information Session $ 124.54 $ 84.84 $ 82.54 $ 129.00 $ 420.92 75 76 Total $ 124.54 $ - $ 84.84 $ 82.54 $ 129.00 $ 420.92 77 Councillor Stephen Tamming (Nov/Dec only) 78 County Candidate Information Session $ 124.54 $ 82.54 $ 207.08 79 80 Total $ 124.54 $ - $ - $ 82.54 $ - $ 207.08 81 82 Total Council Expenses From January 1 - December 31/18 $ 8,455.27 $ 7,356.36 $ 5,703.59 $ 1,335.21 $ 4,749.00 $ 27,599.43
Agenda Page 116 of 199 EXPENSES 2018 January - December A B C D E F G H I
Travel Expense (mileage/parking/tr Allowance - 1 Registration Fee Accomodations ain/plane/taxi) Meals etc Per Diem Total for 2018 83 Municipal Staff: 84 85 CAO, Larry McCabe 86 ROMA Conference $ 610.56 $ 487.00 $ 301.06 $ 137.61 $ 1,536.23 87 OGRA Conference $ 681.79 $ 415.76 $ 266.37 $ 53.79 $ 1,417.71 88 OSUM Conference $ 507.78 $ 629.25 $ 330.92 $ 30.36 $ 1,498.31 89 AMO Conference $ 773.38 $ 1,062.56 $ 864.63 $ 149.63 $ 2,850.20 90 OSUM Committee meeting $ 168.77 $ 261.39 $ 64.49 $ 494.65 91 AMO/OSUM meeting - January $ 207.88 $ 237.63 $ 445.51 92 CAMA meeting $ 766.35 $ 1,104.59 $ 766.77 $ 228.22 $ 2,865.93 93 AMO meeting/Pilotage Meeting - March 21-23 $ 511.86 $ 273.21 $ 20.55 $ 805.62 94 Bay City Michigan Trip $ 327.09 $ 83.63 $ 410.72 95 Huron County Municipal Officers Mtg $ 30.00 $ 30.00 96 AMO Board/OSUM meeting $ 323.62 $ 196.28 $ 79.70 $ 599.60 97 Meeting Lunch with Legal Rep $ 36.59 $ 36.59 98 Travel Town Golf Day Prize $ 26.14 $ 26.14 99 Airport Feasability Study $ 21.74 $ 21.74 100 Erie Thames Hydro Merger Meeting $ 102.02 $ 102.02 101 McNain Communications Annual Function $ 100.72 $ 100.72 102 MFIPPA Seminar $ 75.00 $ 19.05 $ 94.05 103 Clerks & Treasurers Mtg-Integrity Commissioner $ 17.22 $ 17.22 104 Marine Conference - Ottawa $ 210.60 $ 617.45 $ 56.68 $ 884.73 105 OMAA 2018 Fall Workshop $ 544.42 $ 447.74 $ 368.04 $ 26.99 $ 1,387.19 106 AMO/Osum meeting - Sept $ 259.28 $ 251.04 $ 23.30 $ 533.62 107 2018 P3 Conference $ 1,007.42 $ 505.86 $ 340.71 $ 68.17 $ 1,922.16 108 AMO/OSUM board meeting $ 264.28 $ 222.25 $ 22.81 $ 509.34 109 AMCTO Finance Forum $ 172.63 $ 18.09 $ 190.72 110 111 Total $ 4,996.70 $ 6,599.05 $ 6,084.36 $ 1,100.61 $ - $ 18,780.72 112 Treasurer - D. Hastie 113 Citywide Asset Training $ 452.83 $ 105.83 $ 558.66 114 Mayors Luncheon $ 31.50 $ 31.50 115 Asset Management Seminar $ 16.35 $ 16.35 116 117 Total $ 452.83 $ - $ 122.18 $ 31.50 $ - $ 606.51 118 Director of Operations, Chip Wilson 119 Chamber of Marine Commerce $ 210.60 $ 666.46 $ 53.48 $ 930.54 120 OGRA Conference $ 681.79 $ 767.85 $ 159.39 $ 21.56 $ 1,630.59 121 Huron County Roads $ 20.00 $ 20.00 122 Mayors Luncheon $ 31.51 $ 31.51 123 Annual Joint Association meeting $ 15.00 $ 15.00 124 AMCTO - Asset Management $ 394.83 $ 394.83 125 126 Total $ 1,091.62 $ 978.45 $ 825.85 $ 126.55 $ - $ 3,022.47 Agenda Page 117 of 199 EXPENSES 2018 January - December A B C D E F G H I
Travel Expense (mileage/parking/tr Allowance - 1 Registration Fee Accomodations ain/plane/taxi) Meals etc Per Diem Total for 2018 127 Clerk/Planner - J Hallahan 128 Municipal Contracts 101 $ 394.83 $ 394.83 129 Bill 148 Seminar $ 100.00 $ 100.00 130 Huron County Municipal Officers Mtg $ 30.00 $ 30.00 131 Marijuana in the workplace training $ 315.46 $ 266.28 $ 581.74 132 Mileage - January - May $ 126.71 $ 126.71 133 Mayors Luncheon $ 31.52 $ 31.52 134 AMO Conference $ 773.38 $ 790.54 $ 688.80 $ 65.36 $ 2,318.08 135 Mileage - June - December $ 204.64 $ 204.64 136 County Candidate Information Session $ 124.53 $ 82.54 $ 207.07 137 MFIPPA Session $ 75.00 $ 75.00 138 139 Total $ 1,813.20 $ 790.54 $ 1,286.43 $ 179.42 $ - $ 4,069.59 140 Deputy Clerk -H. Moore 141 Municipal Contracts 101 $ 315.46 $ 18.07 $ 333.53 142 Social Media in an Emergency $ 76.32 $ 76.32 143 AMCTO Zone 2 Spring Meeting $ 50.00 $ 114.50 $ 164.50 144 Emergency Managers Meeting $ 19.79 $ 19.79 145 EMO Consultation Session $ 103.31 $ 103.31 146 AMCTO Conference $ 553.02 $ 619.65 $ 25.09 $ 1,197.76 147 Mayors Luncheon $ 31.52 $ 31.52 148 Spring Bruce Sector Meeting $ 62.03 $ 62.03 149 $ - 150 Total $ 994.80 $ 619.65 $ 317.70 $ 56.61 $ - $ 1,988.76 151 Deputy Clerk - A. Fisher 152 Huron County Roads Mtg - A. Fisher $ 20.00 $ 20.00 153 Municipal Contracts 101 - A. Fisher $ 315.46 $ 315.46 154 Mayors Luncheon - A. Fisher $ 31.52 $ 31.52 155 MFIPPA Session $ 75.00 $ 75.00 156 $ - 157 Total $ 390.46 $ - $ - $ 51.52 $ - $ 441.98 158 Deputy Treasurer/Payroll & Benefits - T. Mero 159 Municipal Accounting and Finance Program $ 525.00 $ 525.00 160 Municipal Tax Administration Program Unit 2 $ 433.20 $ 433.20 161 Disability Administration Workshop $ 101.02 $ 101.02 162 OMERS Training $ 116.08 $ 116.08 163 AMCTO MAFP Unit 2 $ 525.00 $ 525.00 164 OMERS Form 119 Annual Reconciliation $ 92.39 $ 92.39 165 $ - 166 Total $ 1,483.20 $ - $ 309.49 $ - $ - $ 1,792.69
Agenda Page 118 of 199 EXPENSES 2018 January - December A B C D E F G H I
Travel Expense (mileage/parking/tr Allowance - 1 Registration Fee Accomodations ain/plane/taxi) Meals etc Per Diem Total for 2018 167 Deputy Treasurer/Tax Collector - L. Rounds 168 AMCTO Conference $ 753.02 $ 619.65 $ 155.07 $ 31.02 $ 1,558.76 169 AMCTO Election Training $ 350.30 $ 182.15 $ 92.55 $ 625.00 170 Huron County Municipal Officers Mtg $ 30.00 $ 62.03 $ 92.03 171 Citywide Asset Training $ 452.83 $ 117.52 $ 96.59 $ 666.94 172 First Aid/CPR training $ 120.00 $ 120.00 173 County Election Working Group Mtg $ 17.99 $ 17.99 174 Mayors Luncheon $ 31.52 $ 31.52 175 MFOA Conference $ 941.28 $ 163.28 $ 171.72 $ 24.32 $ 1,300.60 176 Clerks/Treasurers Mtg - Sept (Rounds/Hastie) $ 31.01 $ 31.01 177 Huron County Candidates Open House $ 18.61 $ 18.61 178 Huron County Election Working Group Mtg $ 18.52 $ 18.52 179 180 Total $ 2,647.43 $ 1,082.60 $ 664.09 $ 86.86 $ - $ 4,480.98 181 Economic Development/Tourism - L. Sicoli 182 First Aid & CPR training $ 120.00 $ 120.00 183 Mayors Luncheon $ 31.52 $ 31.52 184 EDAC Year 2 Certificate Program $ 1,317.79 $ 606.55 $ 239.14 $ 2,163.48 185 Business Retention & Expansion Training $ 55.00 $ 55.00 186 Airfield Workshop $ 50.00 $ 50.00 187 County Networking $ 41.65 $ 41.65 188 EDCO Strategic Planning $ 194.57 $ 194.57 189 G2G Meeting - Elmira $ 104.56 $ 104.56 190 Wayfinding Meeting $ 24.81 $ 24.81 191 2018 Ontario Tourism Summit $ 568.84 $ 492.12 $ 227.28 $ 24.63 $ 1,312.87 192 MFIPPA Session $ 75.00 $ 75.00 193 $ - 194 Total $ 2,186.63 $ 492.12 $ 1,199.42 $ 295.29 $ - $ 4,173.46 195 Works/Parks/Cemetery/Airport Supervisor -S. Thomas 196 OGRA Workshops $ 932.02 $ 313.22 $ 149.43 $ 1,394.67 197 ISAO Conference $ 470.13 $ 372.12 $ 130.18 $ 972.43 198 Parks Education Forum $ 165.00 $ 165.00 199 Bill 148 Seminar $ 100.00 $ 100.00 200 Huron County Roads $ 20.00 $ 20.00 201 First Aid & CPR training $ 120.00 $ 120.00 202 Airfield Workshop $ 50.00 $ 50.00 203 CAGO Annual Meeting $ 175.00 $ 315.18 $ 35.60 $ 525.78 204 Annual Joint Association meeting $ 15.00 $ 15.00 205 206 Total $ 2,027.15 $ 1,000.52 $ - $ 335.21 $ - $ 3,362.88
Agenda Page 119 of 199 EXPENSES 2018 January - December A B C D E F G H I
Travel Expense (mileage/parking/tr Allowance - 1 Registration Fee Accomodations ain/plane/taxi) Meals etc Per Diem Total for 2018 207 Child Care Director - J. Melick 208 Jan - March mileage $ 119.24 $ 119.24 209 Safe Food Handling Course $ 50.00 $ 50.00 210 Apr - June Mileage $ 126.77 $ 126.77 211 June - December Mileage $ 194.57 $ 194.57 212 MFIPPA Session $ 75.00 $ 75.00 213 214 Total $ 125.00 $ - $ 440.58 $ - $ - $ 565.58 215 CBO - J. Dykstra 216 OBA Annual Meeting $ 711.30 $ 711.30 217 Energy Advisor Workshop $ 636.00 $ 404.65 $ 70.96 $ 72.44 $ 1,184.05 218 2018 Builders Forum $ 45.00 $ 45.00 219 O.A.C.A. Conference $ 550.00 $ 455.30 $ 254.71 $ 1,260.01 220 OBOA Training $ 714.35 $ 61.29 $ 31.87 $ 807.51 221 MFIPPA Session $ 75.00 $ 75.00 222 223 Total $ 2,017.30 $ 1,574.30 $ 386.96 $ 104.31 $ - $ 4,082.87 224 Asset Management/Environmental -J. Feere 225 Citywide Asset Training $ 452.83 $ 452.83 226 AMO Train the Trainer $ 101.76 $ 101.76 227 Asset Data Collection & Condition Evaluation $ 3,663.36 $ 783.62 $ 4,446.98 228 Mayors Luncheon $ 31.52 $ 31.52 229 AMCTO - Asset Management $ 394.83 $ 394.83 230 231 Total $ 4,612.78 $ - $ 783.62 $ 31.52 $ - $ 5,427.92 232 233 Fire Chief - S. Gardiner 234 Chiefs Meeting $ 107.71 $ 107.71 235 236 Total $ - $ - $ - $ 107.71 $ - $ 107.71 237 Fire Staff 238 Standard First Aid - 2 Day course $ 131.27 $ 131.27 239 Mental Health Awareness Training $ 300.00 $ 300.00 240 OAFC Trade Show-M. Warnholtz $ 172.18 $ 172.18 241 Flashover training - 3 firefighters $ 1,297.44 $ 24.81 $ 1,322.25 242 NFPA 1001 Training - 2 firefighters $ 864.96 $ 136.97 $ 1,001.93 243 Minister of Finance - NFPA training $ 130.00 $ 130.00 244 $ - 245 Total $ 2,723.67 $ - $ 333.96 $ - $ - $ 3,057.63
Agenda Page 120 of 199 EXPENSES 2018 January - December A B C D E F G H I
Travel Expense (mileage/parking/tr Allowance - 1 Registration Fee Accomodations ain/plane/taxi) Meals etc Per Diem Total for 2018 246 Works/Parks Dept Staff 247 OGRA Workshop - K. Williams $ 932.02 $ 313.22 $ 149.43 $ 1,394.67 248 Parks Education Forum - N. Faegan $ 165.00 $ 165.00 249 Huron County Roads - C. Sloetegraaf $ 20.00 $ 20.00 250 Gardening & Landscaping Course-N. Feagan $ 695.00 $ 695.00 First Aid/CPR - Slotegraaf, Teed, Fisher, Leddy, 251 Austin, Plante $ 720.00 $ 720.00 First Aid/CPR Glenn/Haddock/Kuik/Hastie/Donnelly/McLeod/ 252 McLeod/Johnston $ 960.00 $ 960.00 253 Chainsaw Safety $ 2,009.76 $ 2,009.76 254 Splash Pad Course - N. Feagan $ 403.80 $ 296.67 $ 30.69 $ 731.16
255 Huron County - Truck Rodeo Participant Training $ 200.00 $ 200.00 256 Chainsaw Safety - works and parks dept $ 4,473.33 $ 4,473.33 Airport operations procedures & Radio 257 Communication Training - 9 staff members $ 675.00 $ 675.00
258 Flower Trails - Feagan/Freeman/Mcleod/Hastie $ 69.99 $ 69.99 259 Working at Heights Training - Johnston $ 193.34 $ 193.34 260 Winter Maintenance School - 3 students $ 2,121.70 $ 2,121.70 261 262 Total $ 13,548.95 $ 609.89 $ - $ 270.11 $ - $ 14,428.95 263 Child Care Staff 264 Mental Health First Aid - K. Kyle $ 148.59 $ 94.70 $ 26.79 $ 270.08 265 Mileage - L. Erb $ 10.98 $ 10.98 266 Jan/Feb 2018 Mileage - K. Kyle $ 300.03 $ 300.03 267 First Aid/CPR-Menchenton, Proctor, Scramm, Beattie $ 480.00 $ 480.00 268 Mileage - P. Jenkins - Aug/17 - May/18 $ 21.96 $ 21.96 269 Mileage-M. Beattie - Jan-Apr $ 71.89 $ 71.89 270 Mileage - K. Kyle - March/April $ 271.62 $ 271.62 271 Mental First Aid - M. Beattie $ 165.00 $ 27.31 $ 192.31 272 Nobody's Perfect Training - K. Kyle/M. Beattie $ 200.00 $ 200.00 273 Mileage May/June - K. Kyle $ 289.19 $ 289.19 274 Mileage May/Aug - M. Beattie $ 150.42 $ 150.42 275 Mileage June/Aug - G. Vanaltena $ 77.54 $ 77.54 276 Mileage July/Aug - K Kyle $ 283.12 $ 283.12 277 Mileage May - November - P. Jenkins $ 114.50 $ 114.50 278 Mileage - March - G. Vanaltena $ 55.96 $ 55.96 279 Mileage - Sept/Oct - K. Kyle $ 339.63 $ 339.63 280 Mindfulness for Caregivers Workshop x 4 $ 160.00 $ 160.00 281 Mileage - June - L. Blake $ 115.79 $ 115.79 282 Mileage - Sept - Dec - M Beattie $ 62.68 $ 62.68 283 First Aid Training-Regier/Hubbard/Hoggart/Blake $ 488.45 $ 488.45 284 Mileage - K. Kyle - November/December $ 223.13 $ 223.13 285 Mileage - P. Jenkins - Nov/Dec $ 53.29 $ 53.29 286 Agenda Page 121 of 199 287 Total $ 1,642.04 $ - $ 2,536.43 $ 54.10 $ - $ 4,232.57 EXPENSES 2018 January - December A B C D E F G H I
Travel Expense (mileage/parking/tr Allowance - 1 Registration Fee Accomodations ain/plane/taxi) Meals etc Per Diem Total for 2018 288 Misc Staff 289 Bill 148 Seminar - P. Costello $ 100.00 $ 100.00 290 CIB registration - B. Allen $ 415.00 $ 415.00 291 First Aid Training - H. Vance/M. Spence $ 240.00 $ 240.00 292 Municipal Law Training - C. Basden $ 701.13 $ 291.05 $ 8.99 $ 29.64 $ 1,030.81 293 2018 Heritage Conference-W.Menzel $ 306.16 $ 466.94 $ 48.93 $ 822.03 294 First Aid Training - W. Keith, K. Talbot $ 240.00 $ 240.00 295 Municipal Licensing & Law Forum $ 417.22 $ 415.95 $ 39.62 $ 22.98 $ 895.77 296 2018 Heritage Conference-V. Culbert $ 305.73 $ 498.28 $ 607.88 $ 35.66 $ 1,447.55 297 DZ License - J. Dobie $ 113.25 $ 113.25 298 Winterfest event trailer deliveries W. Keith $ 23.68 $ 23.68 299 Mileage - Festival of Lights - W. Keith $ 10.13 $ 10.13 300 301 Total $ 2,838.49 $ 1,672.22 $ 690.30 $ 137.21 $ - $ 5,338.22 302
303 304 Municipal Staff Total January 1 - December 31/18 $ 45,592.25 $ 15,419.34 $ 15,981.37 $ 2,968.53 $ - $ 79,961.49 305 306 Total Council & Staff January 1 - December 31/18 $ 54,047.52 $ 22,775.70 $ 21,684.96 $ 4,303.74 $ 4,749.00 $ 107,560.92
307
308 309 January 30, 2019
Agenda Page 122 of 199 Agenda Page 123 of 199 Agenda Page 124 of 199 Agenda Page 125 of 199 Agenda Page 126 of 199 Agenda Page 127 of 199 Agenda Page 128 of 199 Agenda Page 129 of 199 Agenda Page 130 of 199 Agenda Page 131 of 199 Agenda Page 132 of 199 Agenda Page 133 of 199 From: Larry McCabe To: Andrea Fisher; Janice Hallahan Subject: FW: Maitland Conservation - Annual Meeting on Feb. 13th Date: January-23-19 7:58:00 AM
From: Jayne Thompson [mailto:[email protected]] Sent: January-22-19 5:51 PM To: Larry McCabe
Good Afternoon,
The Annual Meeting of Maitland Conservation is scheduled for Wed. Feb. 13th. The meeting is being held at the Wroxeter Community Hall located at 1094 Centre St. in Wroxeter. The meeting begins at 1:00 p.m.
On behalf of Maitland Conservation, I would like to invite the Council of the Town of Goderich to attend the Annual Meeting.
A detailed meeting agenda will be posted shortly on our website at www.mvca.on.ca .
Please feel free to extend the invitation to municipal staff and partners who may be interested in the meeting.
To ensure we have enough packages prepared, please email [email protected] or call 519-335-3557 ext.222 to let us know how many of your Councillors and staff are planning to attend. We hope to see you at the meeting. Thank you,
-- Jayne Jayne Thompson, Communications & GIS-IT Coordinator Maitland Conservation 519-335-3557 ext. 226
Agenda Page 134 of 199 Agenda Page 135 of 199 1
President: Ethan Wallace
Office Administrator: Lori Gordon
P.O. Box 429, Clinton, ON N0M 1L0 519-482-9642/1-800-511-1135 ph 519-482-1416 fax [email protected] www.hcfa.on.ca
January 18th, 2018
To the Town of Goderich
We have scheduled the annual MPP/MP/Local Politician meeting for Friday March 1st, 2019 at the Clinton Legion commencing at 10 a.m. and concluding at approximately 2 p.m..
The format will be similar to last year with the commodity groups and HCFA committees presenting their briefs for discussion. Both Lisa Thompson and Ben Lobb have confirmed their attendance and they have been invited to present briefs.
Please reply if someone from your municipality will be present by Friday February 18th . Two reps are welcome to attend.
Sincerely,
Lori Gordon
Office Administrator, Huron County Federation of Agriculture
“The Huron County Federation of Agriculture will work collaboratively towards a profitable, sustainable future for local farmers”
Agenda Page 136 of 199 From: Nedic1 To: Andrea Fisher Subject: Proclamation Date: January-17-19 10:39:51 AM Attachments: Proclamation - Goderich.docx
Town of Goderich
57 West Street
Goderich, Ontario N7A 2K5
Thursday, January 17, 2019
To whom it may concern:
I am writing to request a proclamation from Goderich to recognize the week of February 1st to February 7th 2019 as Eating Disorder Awareness Week (EDAW). EDAW has been commemorated across Canada since 1988 by established eating disorder organizations, education and public health institutions, and concerned members of the public. It draws attention to the causes, prevalence and impact of eating disorders.
Eating disorders are the number one cause of death among all psychiatric illnesses and are the third most common cause of death in teenage girls. In fact, approximately 1,000,000 Canadians – almost the population of Saskatchewan – meet the diagnostic criteria for an eating disorder. Eating disorders can develop in anyone, regardless of age, ethno-racial background, socioeconomic status, gender or ability. Unfortunately, stigma and secrecy still surround eating disorders, causing many people who are suffering to refrain from seeking help, and to struggle in silence.
We know that through open, supportive dialogue, we can help break the shame and silence that affect Canadians that are living with a diagnosed eating disorder and the millions of others who are struggling with unhealthy food and weight preoccupation. EDAW is a time to increase awareness about eating disorders, their impact and to shed light on the dangerous and pervasive myths that surround them. It is a time of year when Canadians can learn more about eating disorders and about the resources that are available for individuals and family members who are impacted by them.
Municipal recognition of EDAW would help to affirm the experiences of those with a friend, family member, or important person in their life who is dealing with this life-threatening mental illness, and draw attention to the need for eating disorder prevention, research, treatment, and resources. Attached is a document outlining the stated goals of Eating Disorder Awareness Week 2019.
Please proclaim EDAW in Goderich and help raise awareness and hope among the many who are impacted by this illness.
For more information about Eating Disorder Awareness Week and this request, please contact me.
Agenda Page 137 of 199 Thank You.
Kind Regards,
Alex Krstonosic
Education & Outreach Team Member
National Eating Disorder Information Centre www.nedic.ca 200 Elizabeth Street, 7ES-420, Toronto ON M5G 2C4 E. [email protected] | T. 416-340-4156 | F. 416-340-4736 Charitable Registration Number: 12386 4068 RR 0001
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Agenda Page 138 of 199
Town of Goderich 57 West Street Goderich, Ontario N7A 2K5
Thursday, January 17, 2019
To whom it may concern:
I am writing to request a proclamation from Goderich to recognize the week of February 1st to February 7th 2019 as Eating Disorder Awareness Week (EDAW). EDAW has been commemorated across Canada since 1988 by established eating disorder organizations, education and public health institutions, and concerned members of the public. It draws attention to the causes, prevalence and impact of eating disorders.
Eating disorders are the number one cause of death among all psychiatric illnesses and are the third most common cause of death in teenage girls. In fact, approximately 1,000,000 Canadians – almost the population of Saskatchewan – meet the diagnostic criteria for an eating disorder. Eating disorders can develop in anyone, regardless of age, ethno-racial background, socioeconomic status, gender or ability. Unfortunately, stigma and secrecy still surround eating disorders, causing many people who are suffering to refrain from seeking help, and to struggle in silence.
We know that through open, supportive dialogue, we can help break the shame and silence that affect Canadians that are living with a diagnosed eating disorder and the millions of others who are struggling with unhealthy food and weight preoccupation. EDAW is a time to increase awareness about eating disorders, their impact and to shed light on the dangerous and pervasive myths that surround them. It is a time of year when Canadians can learn more about eating disorders and about the resources that are available for individuals and family members who are impacted by them.
Municipal recognition of EDAW would help to affirm the experiences of those with a friend, family member, or important person in their life who is dealing with this life-threatening mental illness, and draw attention to the need for eating disorder prevention, research, treatment, and resources. Attached is a document outlining the stated goals of Eating Disorder Awareness Week 2019.
Please proclaim EDAW in Goderich and help raise awareness and hope among the many who are impacted by this illness.
For more information about Eating Disorder Awareness Week and this request, please contact me.
Thank You.
Kind Regards,
Alex Krstonosic
Education & Outreach Team Member
Agenda Page 139 of 199
Proclamation
Eating Disorder Awareness Week (EDAW) February 1st- 7th 2019
WHEREAS: Eating Disorder Awareness Week will be from February 1 – 7, 2019; and
WHEREAS: Eating disorders have the highest mortality rate among all psychiatric illnesses and can develop in anyone, regardless of age, ethno-racial background, socioeconomic status, gender or ability; and
WHEREAS; Stigma, secrecy and stereotypes still surround eating disorders, causing many people who are suffering to refrain from seeking help; and
WHEREAS; Open supportive dialogue can help break the shame and silence that affect nearly 1 million Canadians living with diagnosable eating disorders and the millions of others who are struggling with food and weight preoccupation; and
WHEREAS; Eating Disorder Awareness Week seeks to raise awareness of eating disorders, shed light on dangerous and pervasive myths, and promote prevention. It is also a time of year for Canadians to learn about available resources and appropriate services for themselves and/or loved ones; and
WHEREAS, Eating Disorder Awareness Week aims to teach Canadians that eating disorders are not a choice, and that eating disorders are a serious and dangerous mental illness.
Agenda Page 140 of 199 Memo
TO: Mayor Grace and Members of Council FROM: Janice Hallahan, Clerk, Planning & HR Coordinator DATE: January 30, 2019 RE: Computer and Technology Acceptable Use Policy
PURPOSE
To create a formal set of rules governing computer, network and data usage that can help limit the Town’s exposure to data breaches, minimize cyber risks and protect the Town’s reputation.
RECOMMENDATION
THAT Goderich Town Council adopt By-Law No. 14 of 2019, a By-Law to implement a Computer and Technology Acceptable Use Policy; and
FURTHER THAT By-Law No. 94 of 2007 – A By-Law to Implement Policies and Procedures for Proper Use of Email and Internet Access be repealed.
BACKGROUND
The Town of Goderich provides employees, elected officials and other organizations and individuals with access to computer and network services, including internet use and email, to be used for legitimate business purposes in serving the interests of the Town. These technologies are valuable tools that enable authorized users to effectively carry out the Town’s business. As such, they must be used in a responsible, ethical and legal manner.
Developing and implementing a Computer and Technology Acceptable Use Policy is one of the first steps in creating a Town-wide culture of technology risk management.
The attached Computer and Technology Acceptable Use Policy applies to all Town of Goderich employees, elected officials, volunteers, and other authorized organizations and individuals. It does not apply to the members of the public using publicly available Wi-Fi or internet access.
Respectfully submitted,
Larry McCabe Chief Administrative Officer Agenda Page 141 of 199
Page 2
Agenda Page 142 of 199 Computer and Technology
Acceptable Use Policy
1. POLICY STATEMENT
The Town of Goderich provides employees, elected officials and other organizations and individuals with access to computer and network services, including internet use and email, to be used for legitimate business purposes in serving the interests of the Town. These technologies are valuable tools that enable authorized users to effectively carry out the Town’s business. As such, they must be used in a responsible, ethical and legal manner.
2. PURPOSE
This policy outlines the Town’s expectations regarding the use of these computer and network services and sets clear parameters for authorized users to ensure clarity surrounding the use of this corporate resource. The use of this corporate resource is not a right but a privilege and is subject to the terms of this Policy.
3. SCOPE
This policy applies to all Town of Goderich employees, elected officials, volunteers, and other authorized organizations and individuals. It does not apply to the members of the public using publicly available Wi- Fi or internet access.
4. DEFINITIONS
4.1. “Authorized Users” includes all Town employees (including full-time, part-time, temporary, seasonal and contract), elected officials, volunteers and other authorized organizations or individuals.
4.2. “Computer and Network Services” means all: (i) computer software, data processing, hardware and equipment owned and/or leased by the Town, including desktop, laptop, tablet, notebook, server or handheld computers/cell phones (such as BlackBerry or IPhones), including traditional phones, scanners, printers and fax machines and peripheral devices and removable media associated with the computer (such as USB memory sticks, CDs, etc.); and
(ii) transmission methods and services employed by the Town’s computer hardware and equipment, including wired, wireless and cellular networks, whether accessed from within the Town’s premises or elsewhere.
4.3. “Non-public Information” means information that is exempt or is potentially exempt from disclosure under the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c M.56 or the Personal Health Information Protection Act, 2004, S.O. 2004, c. 3, Schedule A, or that is otherwise deemed confidential.
Agenda Page 143 of 199 5. ACCESS
5.1 Authorized users have access to the Town’s Computer and network services.
5.2 Access to these Computer and network services enables authorized users to conduct Town business, to perform assigned duties, to research and obtain information relevant to the Town’s business and to provide information to residents, businesses and business prospects of the Town of Goderich.
6. TOWN PROPERTY
6.1 All files and electronic communications, including email, internet and web content systems, created on, generated by or transmitted through the Town’s Computer and network services are deemed to be the property of the Town of Goderich.
6.2 Upon retirement, layoff, resignation or termination of employment contract the users must promptly return (without duplicating or summarizing), any and all electronic records pertaining to the Town of Goderich’s business as well as all electronic devices issued by or paid for by the Town of Goderich, including but not limited to laptops, cellphones, portable hard-drives, memory sticks, etc. If the device is to remain with the employee as a gift, the device must have all Town related information cleaned from it before the employee receives it.
7. MONITORING
7.1 All authorized users should be aware that the Town’s Computers and Network Services create activity records, including but not limited to, every internet site visited and every message sent.
7.2 While the Town of Goderich respects the privacy of authorized users, it still reserves the right to monitor use of its Computer and network services, including any email labeled “private”. Authorized users should be aware that they have no right of ownership or expectation of privacy with regards to their use of the Town’s Computer and network services and use will be monitored for appropriateness and to assist in protecting and maintaining security. The Town reserves the right to take action, including accessing any files, information and equipment, without notice. Municipal information must be stored on the server or each computers personal drive. Information cannot be stored on the hard drive.
8. PASSWORD PROCEDURES
8.1 Passwords are an important aspect of computer security. They are the front line of protection for user accounts. A poorly chosen password may result in the compromise of the Town’s entire corporate network. As such, all Town users are responsible for taking the appropriate steps, as outlined below, to select and secure their passwords:
All passwords should be changed at least every three (3) months and should be unique. Passwords for all devices and all programs shall be written on a piece of paper and sealed in an envelope with the users name on it. The envelopes will be stored in a locked location.
Agenda Page 144 of 199 8.2 Passwords are used for various purposes at the Town. Some of the more common uses include: web accounts, email accounts, screen saver protection, voicemail password and software logins. Since very few systems have support for one-time tokens (i.e. dynamic passwords which are only used once), everyone should be aware of how to select strong passwords.
Poor, weak passwords have the following characteristics:
The password is a single word found in a dictionary The password is a common usage word such as: Names of family, pets, friends, co-workers, fictional characters etc. The word “Goderich” or any derivative Birthdays and other personal information such as addresses and phone numbers Word or number patterns like aaabbb, 123321 etc. Any of the above spelled backwards Any of the above preceded or followed by a digit (e.g., secret1, 1secret)
Strong passwords have the following characteristics:
Contain both upper and lower case characters (e.g., a-z, A-Z) Contain digits and punctuation characters as well as letters (e.g., 0-9, !@#$%^&*()_+?><) Are at least nine characters long Passwords should never be written down or stored on-line. Try to create passwords that can be easily remembered such as a song title, affirmation, or other phrase Password phrases are better and easier to remember. For example: “My new car is RED!” or L0ve RED cars$” or some other variation. NOTE:Do not use either of these examples as passwords!
8.3 Password Protection Standards
Do not use the same password for Town accounts as for other non-Town access (e.g. personal bank account, option trading, benefits, etc.). Where possible, do not use the same password for various Town access needs.
Here is a list of “do nots”: Do not reveal a password over the phone to anyone Do not reveal a password in an email message Do not reveal a password to anyone other than required for municipal IT support Do not talk about a password in front of others Do not hint at the format of a password (e.g. ”my family name”) Do not reveal a password on questionnaires or security forms Do not share a password with family members
If an account or password is suspected to have been compromised, report the incident to the Chief Administrative Officer (CAO) and change all passwords.
Agenda Page 145 of 199 9. USAGE
9.1 The Town’s Computer and network services, including internet and email systems, are corporate resources. The primary use of the Computer and network services is for business purposes.
9.2 Limited, occasional or incidental use of the Town’s Computer and network services for personal activities is acceptable, provided the privilege is not abused. Personal uses involving substantial expenditures of time, uses for profit or uses that would otherwise violate any Town policy are not permitted. Any inappropriate, excessive or abusive usage may result in an Authorized User’s access privileges being limited or revoked, and Town employees may also be subject to disciplinary measures up to and including dismissal.
9.3 During a User’s working hours, usage of Town Issued Mobile Devices for personal purposes should be limited and not used excessively; nor interfere with productivity or work performance.
9.4 Users may be held responsible for costs related to repairs to or replacement of damaged Town issued mobile devices as a result of their reckless or negligent actions.
9.5 The Town reserves the right to filter and quarantine both inbound and outbound electronic content, including but not limited to email and web content in order to ensure the availability, reliability and security of the Computer and network services.
9.6 The Town retains the right to report any illegal violations to the appropriate authorities.
9.7 The Towns existing corporate and human resources policies, including “Code of Conduct”, “Health and Safety Policy”, “E-mail and Internet Access Policy”, “Social Media Policy” and “Accountability and Transparency Policy” also apply to conduct while using the Town’s Computer and network services.
9.8 Authorized users are expected to adhere to the following:
9.8.1 Authorized users shall not distribute outside of the Town’s internal network any non- public information.
9.8.2 Authorized users shall conduct email messaging in the same manner as they would other business correspondence, being mindful of the fact that email transmissions over the Internet are not secure and may be intercepted, and that email is subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act. Authorized users are responsible for all email sent from their individual user name and should take appropriate precautions to ensure that their password is changed regularly (Section 8) and is not shared with anyone, except within the terms of this Policy.
9.8.3 Authorized users shall not, in any way, attempt to access confidential information to which they have not been previously granted access.
9.9 Social networking sites such as Facebook are recognized as useful tools for communicating and collaborating with the public in appropriate circumstances. Authorized users should use these sites primarily for Town business purposes as per the Town’s Social Media Policy.
Agenda Page 146 of 199 9.10 Authorized users must comply with copyright and licensing restrictions on any information which has been downloaded. Material which is viewed, copied, scanned, downloaded or saved from the internet should be primarily related to Town business.
9.11 Authorized users must abide by vendor license agreements. Use of applications and/or data is subject to the vendor’s license agreement and may not be reproduced in any form without permission from the vendor.
9.12 Authorized users must protect proprietary information, including computer software and documentation belonging to the Town, its customers, or vendors, in accordance with contractual restrictions and Town policies.
9.13 Authorized users may not offer goods or services over the Internet or on the Town’s network for personal use, nor may the send “for sale or wanted to buy” messages on the internet or by email.
9.14 Authorized users who are permitted to access the Town’s Computer and network services remotely (e.g. from home) using a VPN connection and their personal computer must ensure that their personal computer is safe to use, including the use of a personal firewall and an up-to-date anti-virus scanner.
9.15 Authorized users are required to report any damage to or loss of Town property covered by this policy to their Supervisor immediately. The Town is not responsible for any misuse of the Computer and network services. Person found to be misusing the Town’s resources will be responsible for any costs or damages sustained by the Town or a third party, and will be obligated to indemnify the Town for any claims against the Town.
9.16 Acceptable and appropriate usage includes, but is not limited to the following list:
9.16.1 Participating in professional, work-related research 9.16.2 Distributing work-related correspondence, minutes, agendas and reports. 9.16.3 Responding to public inquiries. 9.17.4 Accessing work-related distance learning opportunities. 9.17.5 Creating work-related information resources 9.17.6 Participating in work-related mailing lists or forums 9.17.7 Communicating with staff, elected officials, and appropriate outside bodies such as other levels of government, businesses, Town partners, citizen groups and residents.
9.17 Unacceptable and inappropriate usage includes, but is not limited to, the following list:
9.17.1 Accessing sites or transmitting material which violates any Canadian federal or provincial law or Town by-law or directive, such as defamatory, discriminatory or obscene material or sites which, in the opinion of management, are inappropriate.
9.17.2 Accessing, displaying or storing email messages, graphics or images on the Town’s Computer and network services that are obscene, harassing or fraudulent or that are offensive and conducive to a poisoned work environment. (Inadvertently accessing an inappropriate site or receiving an email with an unacceptable attachment will not be considered
Agenda Page 147 of 199 a violation of this Policy. Printing, scanning, saving or forwarding inappropriate material, except as properly authorized, shall be considered a violation of this Policy.)
9.17.3 Distributing to members of the public, non-public information such as draft reports, confidential information or information without proper authorization and, where necessary, property protection.
9.17.4 Installing and using software banned for security reasons.
9.17.5 Downloading or storing on the Town’s network servers any non-work-related photo, music or video files.
9.17.6 Sending chain letters, junk mail or broadcast transmissions unless approved by Administration. Participating in internet chat groups or mailing lists that are not work-related.
9.17.7 Using the internet to access personal email accounts, including those provided by your personal internet service provider and web-based email systems.
9.17.8 Storing games, game-related data or personal web site material on any Town network server.
9.17.9 Sending anonymous messages or accessing the internet under another person’s network identification.
9.17.10 Allowing others who are not authorized users to access and utilize the Town’s Computer and network services.
9.17.11 Sharing Town accounts or passwords with any other person except as authorized by Administration.
9.17.12 Changing the configuration of the Town’s Computer and network services. No user may disable the virus protection software installed on the Town’s workstations or laptops as it automatically scans for viruses.
9.17.13 Circumventing Town computer security measures, attempting to gain access to a Town system for which proper authorization has not been given, probing the security at any computer site or accessing sites or tools dedicated to computer/network hacking.
9.17.14 Connecting unauthorized devices (including personal or vendor laptops) to the Town’s network without obtaining prior approval from Administration.
9.17.15 Leaving Town computers logged on or unlocked when leaving the workplace for any extended period.
9.17.16 Deliberately propagating any virus, worm, Trojan horse, or trapdoor program code into the network.
Agenda Page 148 of 199 10. AUDITING
10.1 Where there are reasonable grounds to suspect that an Authorized User has abused or contravened this Policy, an audit of the Authorized User’s usage may be undertaken, with or without notice to the Authorized User.
10.2 Usage audits of Town employees may be requested by a member of the Town’s Senior Management Team. They may also be requested by law enforcement officials. In the event of such a request, records required for the audit will be collected and provided to law enforcement as required by law or otherwise authorized by legislation.
11. COMPLIANCE
11.1 Failure to comply with this Policy may result in the Authorized user’s access privileges being limited or revoked and the Town employees may also be subject to disciplinary measures up to and including dismissal.
12. ADMINISTRATION
12.1 This Policy is administered by the Clerks Department.
Agenda Page 149 of 199 Memo
TO: Mayor Morrison and Members of Council FROM: Chip Wilson, Director of Operations DATE: January 31, 2019 RE: NRStor Release of Securities
PURPOSE
To update Council on the request from NRStor to release securities for the install of the sewer and watermain on Mill Road.
RECOMMENDATION
THAT Goderich Town Council approve the release of $247,500.00 and retain $31,500.00 as a maintenance holdback for outstanding work to be completed.
BACKGROUND
The Town of Goderich and NRStor (Hydrostor) entered into an agreement in 2017 (By- Law 85 of 2017) for the install of water and sanitary services on Mill Road to service their CAES project. The installation of the noted serviced have been completed to the satisfaction of the Town and the Town’s Engineer. BM Ross has provided a breakdown of the securities and securities to remain. Attached is the letter from NRStor requesting the release of securities and the calculation of security requirements.
Respectfully submitted,
Memo Reviewed by:
Larry McCabe Chief Administrative Officer Janice Hallahan Clerk, Planning & HR Coordinator
Agenda Page 150 of 199 Agenda Page 151 of 199 Agenda Page 152 of 199 From: Janice Hallahan To: Andrea Fisher Subject: FW: Deckhands Annual Hockey Tournament February 14-17 2019 Date: January-30-19 3:37:03 PM
CA please.
Janice
From: Brandon Corriveau [mailto:[email protected]] Sent: January-30-19 3:36 PM To: Janice Hallahan
Honorary Councillors:
The Goderich Deckhands Hockey Club is gearing up to present the 40th Annual Deckhands Oldtimers Hockey Tournament on the weekend of Feb 14-17 2019.
The Goderich Deckhands are petitioning for the service of beer from a can. In order to qualify, we are asking for an exemption from By-law No. 14 of 2016 Sec 4.2 Safe Environment Bullet 1 stating:
“All drinks to be served in plastic or paper cups and all bottles and cans to be retained in the bar area. Exception: Private events by invitation only.”
This exemption would benefit in three ways: Major reduction (up to 60%) in wastes being generated from plastic cup service Cost savings on the purchase of plastic cups Benefit to the groups that The Goderich Deckhands support due to savings in cost ie: Goderich Minor Sports, Goderich Hospital, YMCA Strong Kids
All hard liquor and mixed drinks will continue be served in plastic beverage cups.
Regards,
Brandon Corriveau SOP Permit Holder / Event Organizer Goderich Deckhands Hockey Club
Agenda Page 153 of 199
January 21, 2019
Town of Goderich 57 West St. Goderich, ON N7A 2K5
Dear Mayor John Grace:
Re: 2019 Priorities and Draft Budget
I am writing to you at this time to outline the Maitland Valley Conservation Authority’s (MVCA) priorities for 2019 along with our draft budget and levy.
Over the last few years the MVCA has been restructuring its services to focus on doing important things well. The Conservation Authority plans to continue to focus on strengthening our Flood and Erosion Safety Services due to the amount of development and land in the watershed that is at risk from flooding and/or erosion.
We also plan to continue to strengthen our Watershed Stewardship Extension Services due to the amount of agricultural land there is in the Maitland and Nine Mile River watersheds. This service is focussed on helping landowners to keep soil and nutrients on the land and out of watercourses.
MVCA’s third priority is to stabilize our operating budget so that we can afford to provide effective services and maintain the essential infrastructure and equipment associated with our core services.
The MVCA considers its conservation areas to be of significant value to the municipalities and citizens in the Maitland and Nine Mile River watersheds. We want to ensure that they are maintained so that they may continue to be enjoyed by the public.
We have enclosed additional information on the conservation work that we will be undertaking in 2019.
We have also attached a copy of MVCA’s draft budget and levy for 2019. The budget includes a levy increase of $58,000 for 2019. The apportionment of the levy is based upon each municipality’s assessment in the watershed. The assessment schedule is developed by the Ministry of Natural Resources and Forestry.
Agenda Page 154 of 199 MVCA’s members plan to vote on the 2019 work plan, budget and levy on Wednesday March 20, 2019. If your municipality has any comments regarding the draft priorities, work plan or budget, please forward your comments to the Chair and your Member by March 13, 2019.
Yours sincerely;
Jim Campbell Chair Maitland Valley Conservation Authority
Agenda Page 155 of 199 2019 UPDATE for the Town of Goderich
Maitland Conservation is jointly owned by its member municipalities. Conservation Authorities are established by the provincial government at the request of municipalities.
The activities of Maitland Conservation are driven by municipalities, landowners and community partners. We are committed to providing effective community-based conservation services in a cost efficient manner.
Maitland Conservation is working to protect and enhance water, forests and soils in the Maitland and Nine Mile River watersheds. We are focussing our services on mitigating the impacts of a rapidly changing climate.
Agenda Page 156 of 199 Watershed Stewardship Services
Key Functions:
Assist municipalities and landowners to manage rural stormwater and develop conservation systems (reforestation, grassed waterways, berms, etc.) that build resiliency. The goal is to reduce soil and nutrient loss from farmland and to protect municipal drainage infrastructure.
Agenda Page 157 of 199 2019 Stewardship Services Priorities
Identification of areas in the watershed where cover crops, rural stormwater management and reforestation are needed. Development of a stewardship strategy to support the adoption of these conservation systems. This strategy will be developed as part of Healthy Lake Huron’s priorities over the next five years. Delivery of Huron County Clean Water Project and Wellington Rural Water Quality Program. Middle Maitland Headwaters Restoration Project - work with landowners to restore floodplain and river valley lands and plant buffer strips. Garvey-Glenn Watershed Restoration Project - continue to work with landowners to create buffer strips, implement rural stormwater management measures and plant cover crops. Continue to monitor the impact of the restoration work on water quality. Scott Municipal Drain Restoration Project - restore the downstream section of the drain and incorporate the existing conservation measures into the municipal drainage report so that they will be maintained over the long term.
Agenda Page 158 of 199 Flood and Erosion Safety Services
Key Functions:
Regulation of activities in hazardous areas to prevent loss of life and to reduce property damage due to flooding and erosion; flood forecasting; assisting municipalities with flood and erosion emergency preparedness.
Agenda Page 159 of 199 2019 Flood & Erosion Safety Services Priorities
Harriston Flood Damage Reduction Support - technical Support to be provided to the Town of Minto to assist with selecting the most appropriate option(s) for reducing the potential for flood damages in the community. Supporting the Town of Minto’s advocacy efforts for Federal/Provincial funding for a flood damage reduction project. Flood Forecasting System Improvements - completion of improvements identified in the June 2017 flood including backup alarming and revampingRW iver atch p rogram. Municipal Flood and Erosion Emergency Planning Support - support municipal officials with flood emergency planning within their communities. Erosion Damage Reduction Education - provide information to shoreline associations and municipalities. Flood and Erosion Infrastructure Agreements - develop agreements on the cost sharing of maintenance and repairs of flood and erosion control infrastructure. North Perth - Listowel Flood Control Infrastructure, McGuffin Gully Stabilization Project, Goderich Bluffs Stabilization Project. Flood mapping update for North Huron and Morris-Turnberry for the areas in and around Wingham - hydraulic modelling of floodplain using newly acquired LiDAR. Data collection for Listowel and Lucknow hydrology projects - water level and rating curve development for the future flood forecast model
Agenda Page 160 of 199 Conservation Areas Services
Falls Reserve Conservation Area
Key Functions:
Management of 28 Conservation Areas (1,862 ha); showcase good examples of soil, forest, floodplain and wetland conservation practices.
Agenda Page 161 of 199 2019 Conservation Areas Priorities
Naftel’s Creek Conservation Area
Implement best management practices on conservation lands - replant trees on marginal farmland at Saratoga Swamp Tract and develop a “low maintenance” landscape at Maitland Conservation’s Administration Centre. Maintain conservation areas for safe public use - removal of hazardous ash trees due to the emerald ash borer and repair a section of trail at Naftel’s Creek Conservation Area. Development of an agreement with the Maitland Mills Group regarding future use of the Gorrie and Brussels Mill buildings. Gorrie Dam and Conservation Area - Identification of future direction for the structure and associated lands working with the Township of Howick. Development of agreements related to the cost sharing of maintenance and repairs to recreational dams (Municipality of Huron East- Brussels Dam, Township of Morris- Turnberry- Bluevale Dam). Galbraith Conservation Area - determine if municipalities in the County of Perth and City of Stratford would like to lease the conservation area. Falls Reserve Conservation Area - replacement of septic systems in the lower river valley with a new MOECP approved system in approved location. Carbon Footprint Reduction Strategy - continue to identify ways to reduce the Authority’s use of fossil fuels in its motor pool and to plant trees to sequester carbon on Maitland Conservation’s properties.Agenda Page 162 of 199 For more information
2018 Members
For additional information contact your Maitland Conservation member or:
[e] [email protected] [t] 519-335-3557 [w] mvca.on.ca
Maitland Conservation information is also available on our Facebook page and through our Twitter account: @maitlandvalley
Agenda Page 163 of 199 Dec 12/18 2019 Draft Operating Budget Summary - Maitland Valley Conservation Authority Table 1 Reserve Funding ITEM Service Area Revenue GRANTS LEVIES Program Expenditures NET COST Working Forest FRCA/ Surplus/ Capital Management WPCA Deficit General Donations Admin/Op Other General Special Flood Safety Services Flood Control Structures 7,034 7,034 7,034 Erosion Control Structures 2,930 2,930 2,930 Flood Forecasting and Warning 227,780 227,780 55,297 172,483 Ice Management 788 788 788 Hazard Prevention 22,340 22,340 8,507 13,833 Natural Hazard Information 106,830 106,830 106,830 Regulations 170,777 100,000 70,777 70,777 Total 538,479 100,000 438,479 74,556 363,923 Watershed Stewardship Services Watershed Monitoring and Reporting 86,409 2,000 2,500 81,909 81,909 Extension Services 121,133 121,133 121,133 Forestry Services 97,169 94,000 3,169 3,169 Stewardship Outreach 67,336 67,336 67,336 Total 372,047 96,000 2,500 273,547 270,378 3,169 Conservation Areas Management Services Falls Reserve Conservation Area 610,992 429,350 200 181,442 15,000 166,442 Wawanosh Park Conservation Area 14,987 13,000 200 1,787 1,787 Management/Development/Operations 178,671 4,000 174,671 174,671 Motor Pool 22,940 52,687 -29,747 -29,747 Total 827,590 499,037 400 328,153 15,000 174,671 168,229 -29,747 Corporate Services Administration 307,424 27,179 280,245 280,245 Financial Management 88,311 88,311 88,311 Governance 20,370 20,370 20,370 Services Areas Support 57,048 57,048 57,048 Communications and IT 180,826 500 2,500 177,826 139,103 38,723 Total 653,979 27,679 2,500 623,800 585,077 38,723 Net Operating Budgets 2,392,095 722,716 5,400 1,663,979 74,556 15,000 1,394,049 38,723 3,169 168,229 -29,747
Agenda Page 164 of 199 Dec 12/18 2019 Project Budget Summary - Maitland Valley Conservation Authority Table 2 Reserve Funding
ITEM Service Area Revenue GRANTS LEVIES Program Expenditures NET COST Working Forest Deferred Motor Pool Surplus/ Capital Management General Donations Admin/Op Other General Special Deficit Flood Safety Services Projects Flood Control 15,500 15,500 15,500 Lucknow Hydrology 6,500 6,500 6,500 Total 22,000 22,000 22,000 Watershed Stewardship Services Projects Garvey Glenn Coordination 77,520 77,520 85,720 -8,200 Garvey Glenn Demos 10,500 10,500 Middle Maitland Headwaters Restoration 99,368 63,000 36,368 26,368 10,000 Huron Clean Water Project 400,000 400,000 400,000 Nutrient Management Monitoring MOE 3,497 3,453 44 3,285 -3,241 Carbon Footprint Initiative 503 503 503 Watershed Stewardship Projects 76,600 76,600 76,600 Total 667,988 3,453 73,500 591,035 400,000 192,476 10,000 -11,441 Special Projects Drinking Water Source Protection Transition up to Mar 31/19 5,000 5,000 Total 5,000 5,000 Conservation Areas Management Services Projects Forestry Management 14,000 500 13,500 13,500 Vehicle/Equipment Replacement 30,000 30,000 30,000 Marginal Farmland Reforestation 2,500 2,500 1,250 1,250 MVCA Carbon Offset 600 600 600 Footprints to Forests Carbon Offsetting 1,000 1,000 1,000 George Taylor Improvements 1,500 1,500 Wawanosh Valley Conservation Area 1,000 1,000 Naftel's Conservation Area 1,000 1,000 Naturalization Project 5,000 5,000 5,000 Total 56,600 4,000 52,600 1,250 1,000 30,600 19,750 Corporate Services Projects Admin Centre Repairs 11,000 11,000 11,000 Computer Equipment/Hardware/Software/Database 35,800 35,800 35,800 Total 46,800 46,800 46,800 Net Project Budgets 798,388 8,453 77,500 712,435 401,250 68,800 192,476 11,000 30,600 19,750 -11,441
Agenda Page 165 of 199 DRAFT Schedule of General Levies for 2019
December 12/18
% of 2018 CVA Based 2019 2018 Increase Municipality Municipality CVA (modified) Apportionment Draft Approved In Watershed in Watershed Percentage General General $ Levy Levy Ashfield-Colborne-Wawanosh Twp. 100 $ 1,091,062,982 12.38 $ 182,431 $ 173,397 $ 9,035 Central Huron Municipality 76 $ 873,971,244 9.91 $ 146,133 $ 142,153 $ 3,980 Goderich Town 100 $ 1,016,811,605 11.53 $ 170,017 $ 169,988 $ 29 Howick Twp. 92 $ 381,660,087 4.33 $ 63,816 $ 58,479 $ 5,337 Huron East Municipality 72 $ 913,840,819 10.37 $ 152,798 $ 144,254 $ 8,544 Huron-Kinloss Twp. 43 $ 569,985,901 6.47 $ 95,305 $ 93,378 $ 1,927 Mapleton Twp. 5 $ 76,337,258 0.87 $ 12,764 $ 12,063 $ 700 Minto Town 64 $ 603,579,838 6.85 $ 100,922 $ 98,784 $ 2,139 Morris/Turnberry Municipality 95 $ 441,815,912 5.01 $ 73,873 $ 68,847 $ 5,027 North Huron Twp. 100 $ 526,734,525 5.97 $ 88,073 $ 86,161 $ 1,912 North Perth Municipality 98 $ 1,872,959,435 21.25 $ 313,168 $ 297,141 $ 16,026 Perth East Twp. 9 $ 156,980,087 1.78 $ 26,248 $ 24,677 $ 1,571 South Bruce Municipality 1 $ 6,291,553 0.07 $ 1,052 $ 1,018 $ 34 Wellington North 16 $ 242,608,887 2.75 $ 40,566 $ 39,263 $ 1,303 West Perth Municipality 3 $ 41,164,368 0.47 $ 6,882 $ 6,446 $ 436 $ 8,815,804,501 100.00 $ 1,474,049 $ 1,416,049 $ 58,000
Agenda Page 166 of 199 From: Janice Hallahan To: Larry McCabe; Andrea Fisher Subject: FW: Bill 66 - Restoring Ontario"s Competitiveness Act Date: January-18-19 12:16:25 PM Attachments: image001.png Bill 66 Resolution, January 16, 2019.pdf
From: Carolyn Lance [mailto:[email protected]] Sent: January-18-19 10:46 AM To: Conmee
Agenda Page 167 of 199
Agenda Page 168 of 199 [email protected]; [email protected]; 'McKellar'
Agenda Page 169 of 199 [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; 'Dianne Quinn'
Agenda Page 170 of 199 Subject: Bill 66 - Restoring Ontario's Competitiveness Act
Good morning.
Please be advised that Town Council for the Town of Georgina considered Bill 66 – Restoring Ontario’s Competitiveness Act, 2018, and respectfully request your consideration of the attached resolution indicating Council’s position strongly recommending that Schedule 10 of Bill 66 be immediately abandoned or withdrawn by the Ontario Government.
Thank you.
Carolyn Lance Council Services Coordinator Clerk’s Division | Town of Georgina 26557 Civic Centre Road, Keswick, ON | L4P 3G1 905-476-4301 Ext. 2219 | georgina.ca Follow us on Twitter and Instagram, like us on Facebook
Agenda Page 171 of 199 26557 Civic Centre Road Keswick, Ontario L4P 3G'1 905-476-4301
GEORGINA
Council Resolution Januarv 16,2019
Moved by Councillor Neeson, Seconded by Councillor Harding
RESOLUTION NO. C -2019 -0021 WHEREAS the Provincial Government introduced Bil¡ 66 entitled "Restoring Ontario's Competitiveness Act" on the final day of sitting in the 2018 Ontario Legislature, December 6th, 2018 and;
WHEREAS significant concerns have been communicated regarding schedule 10, among other schedulel contained therein by residents, community leaders, legal and environmental organizations such as the Canadian Environmental Law Association (CELA), EcoJustice, EÑ¡ronmental Defence Canada, Ontario Nature, South Lake Simcoe Naturalists, The Simcoe County Greenbelt Coalition, The David Suzuki Foundation, AWARE-Simcoe, Lake Simcoe Watch and the North Gwillimbury Forest Alliance that provisions within Bill 66 will weaken environmental protection, undermine democratic processes and potentially endanger public health and;
WHEREAS provisions of B¡ll 66 allow for an "Open for Business" bylaw, which may be approved without any public consultation of the citizens of the Town of Georgina and;
WHEREAS provisions of Bill 66 allow an "Open for Business Bylaw" which would permit major development in the Town of Georgina which most notably would no longer have to have any legislative regard for certain sections of: o The Planning Act o The Provincial Policy Statement o The Clean Water Act o The Great Lakes Protection Act o The Greenbelt Act o The Lake Simcoe Protection Act . The Oak Ridges Moraine Conseruation Act and;
WHEREAS the Town of Georgina remains committed to source water protection, The Lake Simcoe Protection Acf, the integrity of the Greenbelt and it understands the benefits for protecting these features in support of our local economy and quality of life, and
WHEREAS notwithstanding the potential future adoption of Bill 66, that the Town of Georgina will continue to remain committed to making sound decision regarding resource and environmental preservation that remain consistent with the Glean Water Act, 2006, the provincial Policy Statement and other legislative tools which provide for good planning, while balancing the nêed for economic development and providing environmental and public health protection;
georgina.ca Agenda Page 172 of 199 nÐo@D NOW THEREFORE BE lT RESOLVED THAT the Town of Georgina strongly recommends that schedule 10 of Bill 66 be immediately abandoned or withdrawn by the Ontario Government and;
BE lT FURTHER RESOLVED THAT The Town of Georgina declares that notwithstanding the potentialfuture adoption of Bill66, the Town of Georgina's Councilwill not exercise the powers granted to it in schedule 10 or any successor schedules or sections to pass an "open for business planning bylaw" without a minimum of two (02) public meetings which shall be advertised twenty (20) days in advance in the Georgina Advocate or its successor, and also shall be advertised in any other local media resource that is widely available to the public in the Town of Georgina, by way of bylaw and;
BE lT FURTHER RESOLVED THAT staff be directed to draft such a bylaw for Council's consideration should Bill 66 be given royal assent and be given force and effect and;
BE lT FURTHER RESOLVED THAT the Town of Georgina requests the Province of Ontario to release draft criteria and draft regulations, and to provide a commenting period in advance of consideration by the legislature, and;
BE lT FURTHER RESOLVED THAT a copy of this motion be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Steve Clark, Minister of Municipal Affairs, Andrea Honruath, MPP and Leader of the Official Opposition and the Ontario NDP Party, MPP John Fraser, lnterim Leader of the Ontario Liberal Party, MPP and Leader of the Green Party of Ontario, Mike Schreiner, the Honourable Caroline Mulroney, MPP York-Simcoe, Attorney General and Minster Responsible for Francophone Affairs and;
BE lT FURTHER RESOLVED THAT a copy of this motion be sent to the Association of Municipalities Ontario (AMO), all MPP's in the Province of Ontario and all Municipalities in Ontario for their consideration.
A recorded vote was requested; the Deputy Clerk recorded the vote as follows:
NAY Mayor euirk F Councillor Waddington X Councillor Neeson X Councillor Sebo X Councillor Harding X Regional Councillor Grossi X Councillor Fellini X Yea-S Nay-2
Carried.
Agenda Page 173 of 199 From: Janice Hallahan To: Larry McCabe; Andrea Fisher Subject: Fw: Town of Orangeville Resolution Date: January-21-19 12:21:37 PM Attachments: resolution.pdf
Sent from my BlackBerry - the most secure mobile device - via the Rogers Network From:[email protected] Sent:January 21, 2019 12:20 PM To:[email protected]; [email protected]; [email protected]; [email protected]; [email protected] Cc:[email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected];
Agenda Page 174 of 199 [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; mdaigneault@alfred- plantagenet.com; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; hsoady- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected];
Agenda Page 175 of 199 [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; kwallace@wellington- north.com; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Subject:Town of Orangeville Resolution
Good afternoon,
Please find attached hereto a resolution passed by the Council of the Town of Orangeville at the Council meeting on January 14, 2019.
Regards,
Tracy Macdonald| Administrative Assistant | Corporate Services Town of Orangeville | 87 Broadway | Orangeville ON L9W 1K1 519-941-0440 Ext. 2239 | Toll Free 1-866-941-0440 Ext. 2239 [email protected] | www.orangeville.ca
Tread lightly… please consider the environment before printing this e-mail
Confidentiality Notice The content of this e-mail and any attachments should be treated as confidential and the property of The Corporation of the Town of Orangeville. This e-mail message is for the sole use of the intended recipient. If you are not the intended recipient, or a person responsible for delivering it to the intended recipient, you have received this e-mail in error. Please destroy all copies of this e-mail and notify the sender immediately.
Agenda Page 176 of 199 Town of Orangeville qr,g!]sHIII?^mffiæ'È.,, 87 Broadway, Orangeville, Ontario, Canada L9W 1K1 Tel: 519-941-0440 Fax: 519-941-9569 Toll Free: 1-800-941-0440 wrüw.orangeville. ca
Corporate Services
January 17,2019
Via Email
The Honourable Doug Ford, M.P.P., Premier of Ontario, [email protected] The Honourable Christine Elliott, M.P.P., Deputy Premier of Ontario, Minister of Health and Long Term Care, [email protected] The Honourable Steve Clark, M.P.P., Minister of MunicipalAffairs and Housing, steve. clark@pc. ola. org The Honourable Sylvia Jones, M.P.P., Minister of Community Safety and Correctional Services, sylvia.jones@pc. ola. org Andrea Horwath, M.P.P., [email protected]
Dear Sir/Madam
At the Town of Orangeville Council Meeting on January 14,2019 Council passed the following resolution:
Whereas the protection of the integrity of the Green Belt is a paramount concern for our residents;
And whereas the continued legislative protection of our water - groundwater, surface water and waterways - is vitally important for the current and future environmental health of our community;
And whereas significant concerns have been raised by residents, community leaders and environmental organizations such as the Canadian Environmental Law Association (CELA), that provisions within Bill 66 will weaken environmental protections as ff enable municipalities to pass "open-for busrness" zoning by-laws that do not have to comply with ..." important provincial e nv i ro n me nta I statute s;
And whereas an "Open for Business" by-law may be approved without public consultation;
And whereas provisions within Bill 66 may allow exemptions from municipal Official Plans;
And whereas the Town of Orangeville's Official Plan represents not only a significant investment of taxpayer resources but reflects our community's collective vision for current and future planning;
And whereas our Official Plan clearly designates land that is environmentally protected;
And whereas our Official PIan also provides clearly designated land to meet future employment land needs;
Visit our Website at y,tuw.orangeville.ca Agenda Page 177 of 199 Now therefore be it hereby resolved
1 That Orangeville Town Council opposes planned changes to the Planning Act in the proposed Bill 66 that may allow for an "open for business" planning by-law.
2 That the Government of Ontario be requested to reconsider the proposed changes to the Planning Act included in Bill 66 which speak to the creation of the open-for- business planning by-law.
3 That notwithstanding the future adoption of Bill 66, the Town of Orangeville will not exercise the powers granted to it in Schedule 10 or any successor sections or schedules to pass open-for-business planning by-laws.
4 That a copy of this resolution be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Steve Clark, Minister of MunicipalAffairs and Housing, the Honourable Christine Elliott, Deputy Premier of Ontario, the Honourable Sylvia Jones, Minister of Community Safety and Correctional Services, MPP Dufferin-Caledon and Andrea Honruath, MPP, Leader of the New Democratic Party.
5 That a copy of this resolution be sent to the Association of Municipalities óf Ontario (AMO) and all Ontario municipalities for their consideration.
ours truly,
Susan Greatrix lClerk Town of Orangeville | 87 Broadway I Orangeville, ON LgW 1K1 519-941-0440 Ext. 2242 l Toll Free 1-866-941 -0440 lxt 2242 l Cell 519-278-4948 [email protected] I www.oranqeville.ca
TM cc The Honourable François-Philippe Champagne, M.P., Minister of lnfrastructure and Communities, [email protected] The Honourable Patricia A. Hajdu, M.P., Minister of Employment, Workforce Development and Labour, Patty. Hajdu@parl. gc. ca The Honourable Lawrence MacAulay, M.P., Minister of Agriculture and Agri-Food, lawrence. macaulay@parl. gc. ca The Honourable Catherine McKenna, M.P., Minister of Environment and Climate Change, Catherine. McKenna@parl. gc.ca The Honourable Amarjeet Sohi, M.P., Minister of Natural Resources, [email protected] David Tilson, M. P., Dufferin-Caledon, david.tilson.cl @parl. gc. ca Association of Municipalities of Ontario (AMO) All Ontario Municipalities
Visit our Website af www.orangeville.ca Agenda Page 178 of 199
THE CORPORATION OF THE TOWN OF GODERICH BY-LAW NO. 14 OF 2019
A BY–LAW TO IMPLEMENT A COMPUTER AND TECHNOLOGY ACCEPTABLE USE POLICY
WHEREAS it is desirable for the Corporation of the Town of Goderich to provide employees, elected officials and other organizations and individuals with access to computer and network services, including internet use and email, to be used for legitimate business purposes in serving the interests of the Town. These technologies are valuable tools that enable authorized users to effectively carry out the Town’s business. As such, they must be used in a responsible, ethical and legal manner;
AND WHEREAS the purpose of the policy is to outline the Town’s expectations regarding the use of these computer and network services and sets clear parameters for Authorized Users to ensure clarity surrounding the use of this corporate resource. The use of this corporate resource is not a right but a privilege and is subject to the terms of this Policy;
AND WHEREAS this policy applies to all Town of Goderich employees, elected officials, volunteers, and other authorized organizations and individuals. It does not apply to the members of the public using publicly available Wi-Fi or internet access;
AND WHEREAS the policy also educates all Town of Goderich employees, elected officials, volunteers, and other authorized organizations and individuals on the characteristics of a strong password as well as to provide recommendations on how to securely maintain and manage passwords ;
NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWN OF GODERICH ENACTS AS FOLLOWS:
1. Adopt the attached policy concerning the implementation of a Computer and Technology Acceptable Use Policy; and
2. That By-Law No. 94 of 2007 – A By-Law to Implement Policies and Procedures for Proper Use of Email and Internet Access be hereby repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF FEBRUARY, 2019.
MAYOR, John C. Grace
CLERK, Janice Hallahan
Agenda Page 179 of 199
Computer and Technology Acceptable Use Policy 1. POLICY STATEMENT
The Town of Goderich provides employees, elected officials and other organizations and individuals with access to computer and network services, including internet use and email, to be used for legitimate business purposes in serving the interests of the Town. These technologies are valuable tools that enable authorized users to effectively carry out the Town’s business. As such, they must be used in a responsible, ethical and legal manner.
2. PURPOSE
This policy outlines the Town’s expectations regarding the use of these computer and network services and sets clear parameters for authorized users to ensure clarity surrounding the use of this corporate resource. The use of this corporate resource is not a right but a privilege and is subject to the terms of this Policy.
3. SCOPE
This policy applies to all Town of Goderich employees, elected officials, volunteers, and other authorized organizations and individuals. It does not apply to the members of the public using publicly available Wi-Fi or internet access.
4. DEFINITIONS
4.1. “Authorized Users” includes all Town employees (including full-time, part-time, temporary, seasonal and contract), elected officials, volunteers and other authorized organizations or individuals.
4.2. “Computer and Network Services” means all: (i) computer software, data processing, hardware and equipment owned and/or leased by the Town, including desktop, laptop, tablet, notebook, server or handheld computers/cell phones (such as BlackBerry or IPhones), including traditional phones, scanners, printers and fax machines and peripheral devices and removable media associated with the computer (such as USB memory sticks, CDs, etc.); and
(ii) transmission methods and services employed by the Town’s computer hardware and equipment, including wired, wireless and cellular networks, whether accessed from within the Town’s premises or elsewhere.
4.3. “Non-public Information” means information that is exempt or is potentially exempt from disclosure under the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c M.56 or the Personal Health Information Protection Act, 2004, S.O. 2004, c. 3, Schedule A, or that is otherwise deemed confidential.
5. ACCESS
5.1 Authorized users have access to the Town’s Computer and network services.
5.2 Access to these Computer and network services enables authorized users to conduct Town business, to perform assigned duties, to research and obtain information relevant to the Town’s business and to provide information to residents, businesses and business prospects of the Town of Goderich.
Agenda Page 180 of 199 6. TOWN PROPERTY
6.1 All files and electronic communications, including email, internet and web content systems, created on, generated by or transmitted through the Town’s Computer and network services are deemed to be the property of the Town of Goderich.
6.2 Upon retirement, layoff, resignation or termination of employment contract the users must promptly return (without duplicating or summarizing), any and all electronic records pertaining to the Town of Goderich’s business as well as all electronic devices issued by or paid for by the Town of Goderich, including but not limited to laptops, cellphones, portable hard-drives, memory sticks, etc. If the device is to remain with the employee as a gift, the device must have all Town related information cleaned from it before the employee receives it.
7. MONITORING
7.1 All authorized users should be aware that the Town’s Computers and Network Services create activity records, including but not limited to, every internet site visited and every message sent.
7.2 While the Town of Goderich respects the privacy of authorized users, it still reserves the right to monitor use of its Computer and network services, including any email labeled “private”. Authorized users should be aware that they have no right of ownership or expectation of privacy with regards to their use of the Town’s Computer and network services and use will be monitored for appropriateness and to assist in protecting and maintaining security. The Town reserves the right to take action, including accessing any files, information and equipment, without notice. Municipal information must be stored on the server or each computers personal drive. Information cannot be stored on the hard drive.
8. PASSWORD PROCEDURES
8.1 Passwords are an important aspect of computer security. They are the front line of protection for user accounts. A poorly chosen password may result in the compromise of the Town’s entire corporate network. As such, all Town users are responsible for taking the appropriate steps, as outlined below, to select and secure their passwords:
All passwords should be changed at least every three (3) months and should be unique. Passwords for all devices and all programs shall be written on a piece of paper and sealed in an envelope with the users name on it. The envelopes will be stored in a locked location.
8.2 Passwords are used for various purposes at the Town. Some of the more common uses include: web accounts, email accounts, screen saver protection, voicemail password and software logins. Since very few systems have support for one-time tokens (i.e. dynamic passwords which are only used once), everyone should be aware of how to select strong passwords.
Poor, weak passwords have the following characteristics:
The password is a single word found in a dictionary The password is a common usage word such as: Names of family, pets, friends, co- workers, fictional characters etc. The word “Goderich” or any derivative Birthdays and other personal information such as addresses and phone numbers Word or number patterns like aaabbb, 123321 etc. Any of the above spelled backwards Any of the above preceded or followed by a digit (e.g., secret1, 1secret)
Strong passwords have the following characteristics:
Contain both upper and lower case characters (e.g., a-z, A-Z) Contain digits and punctuation characters as well as letters (e.g., 0-9, !@#$%^&*()_+?><) Are at least nine characters long
Agenda Page 181 of 199 Passwords should never be written down or stored on-line. Try to create passwords that can be easily remembered such as a song title, affirmation, or other phrase Password phrases are better and easier to remember. For example: “My new car is RED!” or L0ve RED cars$” or some other variation. NOTE: Do not use either of these examples as passwords!
8.3 Password Protection Standards
Do not use the same password for Town accounts as for other non-Town access (e.g. personal bank account, option trading, benefits, etc.). Where possible, do not use the same password for various Town access needs.
Here is a list of “do nots”: Do not reveal a password over the phone to anyone Do not reveal a password in an email message Do not reveal a password to anyone other than required for municipal IT support Do not talk about a password in front of others Do not hint at the format of a password (e.g. ”my family name”) Do not reveal a password on questionnaires or security forms Do not share a password with family members
If an account or password is suspected to have been compromised, report the incident to the Chief Administrative Officer (CAO) and change all passwords.
9. USAGE
9.1 The Town’s Computer and network services, including internet and email systems, are corporate resources. The primary use of the Computer and network services is for business purposes.
9.2 Limited, occasional or incidental use of the Town’s Computer and network services for personal activities is acceptable, provided the privilege is not abused. Personal uses involving substantial expenditures of time, uses for profit or uses that would otherwise violate any Town policy are not permitted. Any inappropriate, excessive or abusive usage may result in an Authorized User’s access privileges being limited or revoked, and Town employees may also be subject to disciplinary measures up to and including dismissal.
9.3 During a User’s working hours, usage of Town Issued Mobile Devices for personal purposes should be limited and not used excessively; nor interfere with productivity or work performance.
9.4 Users may be held responsible for costs related to repairs to or replacement of damaged Town issued mobile devices as a result of their reckless or negligent actions.
9.5 The Town reserves the right to filter and quarantine both inbound and outbound electronic content, including but not limited to email and web content in order to ensure the availability, reliability and security of the Computer and network services.
9.6 The Town retains the right to report any illegal violations to the appropriate authorities.
9.7 The Towns existing corporate and human resources policies, including “Code of Conduct”, “Health and Safety Policy”, “E-mail and Internet Access Policy”, “Social Media Policy” and “Accountability and Transparency Policy” also apply to conduct while using the Town’s Computer and network services.
9.8 Authorized users are expected to adhere to the following:
9.8.1 Authorized users shall not distribute outside of the Town’s internal network any non-public information.
9.8.2 Authorized users shall conduct email messaging in the same manner as they would other business correspondence, being mindful of the fact that email transmissions over the Internet are not secure and may be intercepted, and that email is Agenda Page 182 of 199 subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act. Authorized users are responsible for all email sent from their individual user name and should take appropriate precautions to ensure that their password is changed regularly (Section 8) and is not shared with anyone, except within the terms of this Policy.
9.8.3 Authorized users shall not, in any way, attempt to access confidential information to which they have not been previously granted access.
9.9 Social networking sites such as Facebook are recognized as useful tools for communicating and collaborating with the public in appropriate circumstances. Authorized users should use these sites primarily for Town business purposes as per the Town’s Social Media Policy.
9.10 Authorized users must comply with copyright and licensing restrictions on any information which has been downloaded. Material which is viewed, copied, scanned, downloaded or saved from the internet should be primarily related to Town business.
9.11 Authorized users must abide by vendor license agreements. Use of applications and/or data is subject to the vendor’s license agreement and may not be reproduced in any form without permission from the vendor.
9.12 Authorized users must protect proprietary information, including computer software and documentation belonging to the Town, its customers, or vendors, in accordance with contractual restrictions and Town policies.
9.13 Authorized users may not offer goods or services over the Internet or on the Town’s network for personal use, nor may the send “for sale or wanted to buy” messages on the internet or by email.
9.14 Authorized users who are permitted to access the Town’s Computer and network services remotely (e.g. from home) using a VPN connection and their personal computer must ensure that their personal computer is safe to use, including the use of a personal firewall and an up-to-date anti-virus scanner.
9.15 Authorized users are required to report any damage to or loss of Town property covered by this policy to their Supervisor immediately. The Town is not responsible for any misuse of the Computer and network services. Person found to be misusing the Town’s resources will be responsible for any costs or damages sustained by the Town or a third party, and will be obligated to indemnify the Town for any claims against the Town.
9.16 Acceptable and appropriate usage includes, but is not limited to the following list:
9.16.1 Participating in professional, work-related research 9.16.2 Distributing work-related correspondence, minutes, agendas and reports. 9.16.3 Responding to public inquiries. 9.17.4 Accessing work-related distance learning opportunities. 9.17.5 Creating work-related information resources 9.17.6 Participating in work-related mailing lists or forums 9.17.7 Communicating with staff, elected officials, and appropriate outside bodies such as other levels of government, businesses, Town partners, citizen groups and residents.
9.17 Unacceptable and inappropriate usage includes, but is not limited to, the following list:
9.17.1 Accessing sites or transmitting material which violates any Canadian federal or provincial law or Town by-law or directive, such as defamatory, discriminatory or obscene material or sites which, in the opinion of management, are inappropriate.
9.17.2 Accessing, displaying or storing email messages, graphics or images on the Town’s Computer and network services that are obscene, harassing or fraudulent or that are offensive and conducive to a poisoned work environment. (Inadvertently accessing an inappropriate site or receiving an email with an unacceptable attachment will not be considered a violation of this Policy. Printing,
Agenda Page 183 of 199 scanning, saving or forwarding inappropriate material, except as properly authorized, shall be considered a violation of this Policy.)
9.17.3 Distributing to members of the public, non-public information such as draft reports, confidential information or information without proper authorization and, where necessary, property protection.
9.17.4 Installing and using software banned for security reasons.
9.17.5 Downloading or storing on the Town’s network servers any non- work-related photo, music or video files.
9.17.6 Sending chain letters, junk mail or broadcast transmissions unless approved by Administration. Participating in internet chat groups or mailing lists that are not work-related.
9.17.7 Using the internet to access personal email accounts, including those provided by your personal internet service provider and web-based email systems.
9.17.8 Storing games, game-related data or personal web site material on any Town network server.
9.17.9 Sending anonymous messages or accessing the internet under another person’s network identification.
9.17.10 Allowing others who are not authorized users to access and utilize the Town’s Computer and network services.
9.17.11 Sharing Town accounts or passwords with any other person except as authorized by Administration.
9.17.12 Changing the configuration of the Town’s Computer and network services. No user may disable the virus protection software installed on the Town’s workstations or laptops as it automatically scans for viruses.
9.17.13 Circumventing Town computer security measures, attempting to gain access to a Town system for which proper authorization has not been given, probing the security at any computer site or accessing sites or tools dedicated to computer/network hacking.
9.17.14 Connecting unauthorized devices (including personal or vendor laptops) to the Town’s network without obtaining prior approval from Administration.
9.17.15 Leaving Town computers logged on or unlocked when leaving the workplace for any extended period.
9.17.16 Deliberately propagating any virus, worm, Trojan horse, or trapdoor program code into the network.
10. AUDITING
10.1 Where there are reasonable grounds to suspect that an Authorized User has abused or contravened this Policy, an audit of the Authorized User’s usage may be undertaken, with or without notice to the Authorized User.
10.2 Usage audits of Town employees may be requested by a member of the Town’s Senior Management Team. They may also be requested by law enforcement officials. In the event of such a request, records required for the audit will be collected and provided to law enforcement as required by law or otherwise authorized by legislation.
Agenda Page 184 of 199 11. COMPLIANCE
11.1 Failure to comply with this Policy may result in the Authorized user’s access privileges being limited or revoked and the Town employees may also be subject to disciplinary measures up to and including dismissal.
12. ADMINISTRATION
12.1 This Policy is administered by the Clerks Department.
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