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Regular Council #1 - Consent Agenda Meeting Monday, July 6, 2020 - 5:00 PM Electronic Zoom Meeting

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Regular Council #1 - Consent Agenda Meeting Monday, July 6, 2020 - 5:00 PM Electronic Zoom Meeting AGENDA Regular Council #1 - Consent Agenda Meeting Monday, July 6, 2020 - 5:00 PM Electronic Zoom Meeting PRESENT: COUNCIL: Mayor Ginn COUNCILLORS: Anderson, Colquhoun, Lobb, Robinson, Russo and Westerhout STAFF: CAO Steve Doherty, Clerk Kerri Ann O’Rourke, Records Clerk Lacey Bean, Director of Finance Jeff Boyes, Fire Chief Dave Renner, CIC Angela Smith REGRETS: Deputy Mayor Jewitt Page 1. CALL TO ORDER Mayor Ginn 1.1. Confirmation of the Agenda (additions, deletions or corrections) 2. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 3. APPROVAL OF MINUTES 3.1. Minutes of the June 15, 2020 Council Meeting 6 - 14 MOTION: That, the minutes of the June 15, 2020 Council meeting be approved. June 15, 2020 Regular Council Minutes 4. DELEGATIONS / PLANNING MATTERS 4.1. Marty Bedard, North Huron Firechief 15 - 30 Presentation of North Huron Fire Department 2019 Annual Report FDNH 2019 Annual Report 4.2. Darren Alexander, BM Ross & Associates Presentation of Proposed Albert Street Profiles 4.3. Mayor's Comments 5. MONTHLY DEPARTMENT REPORTS CONSENT AGENDA Items 5.1 through 5.5 Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent Agenda items are received in one motion. Council members may request one or more items be removed for further action. 5.1. Treasury 31 - 77 a) Director of Finance Monthly Report (Director of Finance, Jeff Boyes) b) Monthly Cheque Register for the Month of [Month],2020 c) Year to Date Report and Balance Sheet as of d) YMCA Financials Monthly Report - Finance - June 2020 Page 1 of 132 Monthly Report - Accounts Payable Listing - June 2020 Monthly Report - June 2020 Financial Statements Monthly Report - YMCA - June 2020 5.2. Monthly Planning Report (Planner, Monica Walker-Bolton) 78 - 80 July 6 PAC Report 5.3. Joint Health and Safety Committee Report (Firechief, Dave Renner) 5.4. Administration 81 - 87 a) CAO Monthly Report (CAO, Steve Doherty) b) Clerk Monthly Report (Clerk, Kerri Ann O'Rourke) c) Clinton and Central Huron Business Improvement Area d) Community Improvement Coordinator (CIC, Angela Smith) e) County of Huron f) Negotiating/Personnel Committee CAO Monthly Report June_2020 Community Improvement Monthly Report - 2020 June 5.5. Protective Services 88 - 94 a) Central Huron Fire Services Monthly Report (Fire Chief, Dave Renner) b) Central Huron Police Services Board c) North Huron Fire Area - Department Update Report d) Goderich Fire Board e) Bylaw Enforcement Monthly Report (Kepple Creek/Bruce Brockelbank) f) Animal Control Monthly Report (Bob Trick) MOTION: That items 5.1 through 5.5 of the Consent Agenda be approved, less any items requested for separate review and discussion. PSB Minutes Mar 11 2020 BEO June Report Central Huron 2020 (002) Animal Control Monthly Report July 6, 2020 6. PUBLIC COMMENT PERIOD 7. CORRESPONDENCE Correspondence items will be received in one motion. Council members may request one or more items be removed for further action. 7.1. FOR COUNCIL'S INFORMATION/ CONSIDERATION 95 - 115 a) Correspondence received from Mr. Gerard Boon - Tipperary Line Improvement Request b) Town of St. Marys - Requesting support for resolution to consider an order requiring masks c) City of Sarnia - Requesting support for resolution to consider Long Term Care Home Improvements d) Town of Renfrew - Requesting support for resolution to consider fast tracking Investing in Canada Infrastructure Program Grant Applications Page 2 of 132 e) Municipality of Chatham-Kent - Requesting support for resolution to consider taking immediate action to support the well-being of residents in Long Term Care and Retirement Homes f) City of Kingsville - Requesting support for resolution supporting the Rent Assistance Program to include all businesses in a lease agreement g) Correspondence received from Landowners of Melena Drive - Requesting permission to build a seawall for emergency erosion control MOTION: That all correspondence not specifically dealt with by resolution be noted and filed. Boon - Road Improvement Request Town of St. Marys - Order Requiring Masks City of Sarnia - Long Term Care Home Improvements Renfrew County Economic Motion Municipality of Chatham-Kent - LTC Residents Well-being Town of Kingsville Resolution 391-2020 Melena Seawall 8. UNFINISHED BUSINESS 9. BYLAWS 10. NEW BUSINESS 10.1. Formal Report - Holmes Municipal Drain No. 2 - Award Tender 116 - 120 MOTION: That, the report entitled "Holmes Municipal Drain No. 2 - Award Tender" be received, and; That, Council accept the tender from Robinson Farms Drainage Limited in the amount of $60,269.68 (includes HST) for the Holmes Municipal Drain No. 2., and; That, the Mayor and Acting Clerk be authorized to enter into and execute all contract documents pertaining to this matter on behalf of the Municipality of Central Huron. Formal Report - Holmes Drain No. 2 - Award Tender 10.2. Formal Report - Property Tax Deferrals - July 6, 2020 Update 121 - 124 MOTION: That, the report entitled “Property Tax Deferrals – July 6, 2020 Update” be received for information. Formal Report - Property Tax Deferral -July 6, 2020 update Page 3 of 132 10.3. Formal Report - Clinton Library Roof 125 - 126 MOTION: That, the report entitled "Clinton Library Roof" be received for information, and; That Council approve Goliath Roofing Inc. as the contractor. Formal Report - Clinton Library roof 10.4. Formal Report - Self-Cleaning Washrooms 127 - 128 MOTION: That, the report entitled Self-Cleaning Washrooms be received for information. Self-Cleaning Washrooms 10.5. Formal Report - 2020 Donation Fund 129 - 131 MOTION: That, the report entitled 2020 Donation Fund Applications be received, and; That, Council approve the 2020 Donation Fund grants for programs meeting the criteria in the amount of $27,300.00. Formal Report - 2020 Donation Fund 11. NOTICES OF MOTION TO BE FILED FOR NEXT MEETING 12. ANNOUNCEMENTS 12.1. All Meetings are held at the Council Chamber, 23 Albert Street, Clinton, unless otherwise specified. COUNCIL MEETING July 20, 2020 5:00 PM August 4, 2020 5:00 PM 13. PUBLIC QUESTION PERIOD 14. CLOSED MEETING 14.1. In Camera Required MOTION: That Council adjourn to a Committee of the Whole “In Camera” in accordance with the Municipal Act, 2001, Section 239, for the following purpose: [X] (d) labour relations or employee negotiations; MOTION: That Council reconvene into open session. 14.2. Report Out of Camera Page 4 of 132 15. CONFIRMATORY BYLAW 15.1. Bylaw 48-2020 Confirmatory Bylaw 132 MOTION: That Bylaw 48-2020 being a bylaw to confirm the proceedings of the Council be now read for the first and second time this 6th day of July, 2020. MOTION: That Bylaw 48-2020 be now read for the third time and finally passed this 6th day of July, 2020. Bylaw 48-2020 - Confirmatory Bylaw - July 6, 2020 16. ADJOURNMENT 16.1. Adjournment MOTION: That, this meeting stand adjourned at _________ PM. Page 5 of 132 MINUTES Regular Council #2 - Consent Agenda Meeting Monday, June 15, 2020 - 5:00 PM Electronic ZOOM Meeting PRESENT: COUNCIL: Mayor Ginn, Deputy Mayor Jewitt, Councillors Anderson, Colquhoun, Lobb, Robinson, Russo and Westerhout STAFF: CAO Steve Doherty, Records Clerk Lacey Bean, Roads Foreperson Rick Pickett, Facilities Manager Steve Duizer, Utilities Manager Ian Koetsier, Director of Finance Jeff Boyes, CIC Angela Smith, Planner Monica Walker-Bolton, BIA Chair Sandra Garnet REGRETS: Chief Building Official Lesley Adams 1. CALL TO ORDER Mayor Ginn called the meeting to order at approximately 5:00 PM. 1.1 Confirmation of the Agenda (additions, deletions or corrections) CAO Steve Doherty requested to update on the Albert Street Reconstruction project –to be added under New Business. 2. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Councillor Westerhout declared conflict with items 5.2.b and 10.4 – the drain is located on a farm owned by his spouse. Councillor Robinson declare conflict with the Façade Grant discussion – his spouse applies for the Façade Grant. 3. APPROVAL OF MINUTES 3.1 Minutes of the June 1, 2020 Council Meeting Councillor Anderson referred to item 5.4 – she inquired about an update regarding the Kelly Subdivision issue. CAO Doherty explained that the situation is continuing to be reviewed. It seems that it is more complicated than originally thought. The document produced by the community association was a reference plan from the 1950’s that preceded the actual development. What is on paper does not line up with what happened in practice. He added that he is working with BM Ross to establish a report for Council on how to proceed. Mayor Ginn questioned if the residents still have access to the beach currently. CAO Doherty confirmed that they do have access to the beach. Councillor Anderson stated that she received another call from a resident with concerns of being able to access the beach to perform some beach clean up. CAO Doherty stated that motor vehicles are not permitted to go on the trail, but they have access to walk to the beach for clean up. He added that he will be bringing a report back to Council once information is received from the various parties that have been approached for recommendations. Councillor Lobb referred to the item 5.4.d– she questioned Mayor Ginn if the meeting with Lisa Thompson was scheduled where the Staycation idea was discussed. Mayor Ginn advised that had not yet been done, he added that there is a meeting scheduled June 19th with Ms. Thompson and he will ask about the Staycation at that time. RES:258-2020 Moved by Councillor Lobb, seconded by Councillor Colquhoun that the minutes of the June 1, 2020 Council meeting be approved. Carried Page 6 of 132 4. DELEGATIONS AND PRESENTATIONS 4.1 Delegation - Central Huron BIA Central Huron BIA Chair Sandra Garnet was present to speak to Council on behalf of the BIA regarding various issues.
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