MINNEAPOLIS PUBLIC LIBRARY

&

INFORMATION CENTER

ANNUAL REPORT OF THE DIRECTOR

ANNUAL REPORTS

OF

DEPARTMENTS AND COMMUNITY LIBRARIES

ATHENAEUM

1985

Volume I CONTENTS

VOLUME I

ADMINISTRATION

CENTRAL LIBRARY SERVICES

ATHENAEUM

1985

Director of the Library .•••.•.....•...... •..••.••..... 1

Associate Director . . • . . • . • • . • • . . • . . . . • . . . . . • • . • • • • • . • • • 5 Accounting Office • . • • . • ...... • . . . . • ...... 8 Building Staff • . • • . . • ...... • ...... • ...... 9 INFORM . • . • . • • ...... • . . • . . • • . . • . . • ...... • . . . . • • • • . . • 15 Interlibrary Loan • . • • • . • . • • . • • . • ...... • • • • . • • . • • . • 20 Personnel Off ice . . . • • • • • . . • . . • . • . . . . • • . • • • • • . • • . • . . • 24 Public Relations Office ..•..••.••....•..•...•.•..... 36

Chief of Central Library Services ..••••...•..•..••..•.. 41 MARS Advisory Committee .•...... •...... •... 45 Central Library Book Selection Office ••...... 50 Subject Departments Art, Music, Films ...... 58 Business and Economics .•.•..••.•...... •...••.••.• 67 Children' s Room • . . • . • • . • • . • . . • . . • . . • . • • . • . • • • . . • . 7 7 Government Documents • . . . . . • . • • . . • • • . . • • . . . . • . . . . . 85 Municipal Information Library .•••.•...... • 91 History and Travel . . • . . . . . • . . • . • . . • • . . . . • . . • . . • . • 94 Minneapolis History Collection ...... •.. 102 Literature . . . . . • . • • ...... • . . • . • . . • ...... 106 Sociology . • . . . . • ...... • ...... • ...... 113 Technology and Science . • . • • . • . . • . . . . • ...... • . • . . • 120 Shelving . . . . • • . . • . . . . • . • . • • • . . . . • . . . . . • . . • . • . . . . . • • . 136

Chief of Technical Services ...... •...... 139 Acquisitions/Electronic Data Processing Department .. 147 Catalog Department ...... 160 Circulation Department •••.••.•.•••.•..•...... 172 Inventory Conversion Specialist .••..••..•...... •.. 179 Preparations Department ••••••...••...•.•....•..••.•• 181

Athenaeum ...... 189 ANNUAL REPORT

ASSOCIATE DIRECTOR 1985

The year began auspiciously with many outstanding programs commemora­ ting the Centennial of the Minneapolis Public Library. Beginning with the well-attended "One Hundred Years of Enlightenment" birthday party celebra­ tions in all the community libraries and at the Central Library on March 2, to highlights such as the 'dinner of the century' with the Librarian of Congress, Daniel Boorstin, as speaker, or the censorship exhibit and programs featuring author Anthony Burgess, the year was filled with noteworthy events creating awareness and appreciation of the Library.

Parallel with the public festivities, major behind-the-scenes activities which promise to influence operations include implementation of the automated circulation control system (MAX), reorganization for greater emphasis on children's services, continued discussion with the City Council for financial assistance relating to the proposed Central Library site development, partici­ pation in the city-wide classification (pay equity) study, and preparation of procedures for statewide borrowing reciprocity.

With the completion of the computer site in January, the Geac computer and peripherals were installed and staff trained in its operation. In October the interface between the Library's online cataloging service and (MAX) became operational, inaugurating the online inventory of new books. Online circula­ tion at Webber Park, the test site, is expected to begin early in 1986.

Plans were finalized to establish a Children's Services Department, with staff complement commensurate with other Central Library subject departments, designed to coordinate and enhance services to children. The new reorganiza­ tion also requires a children's librarian in each of the four district libraries where there is currently only two.

In mid-year, the Library Board received City Council approval to establish guidelines and criteria for the proposed real estate development on the site of the Central Library with the Joint Venture group of Bor-Son Investment Properties, Inc. and Thorbeck and Lambert, Inc. Architects. Late in the year the Board approved an agreement with Laventhol and Horwath, in association with Dick Bergner, for financial consultation on the project for the sum of $47,500 to be paid from the Walker Library Segregated Fund.

In March, the Board authorized an expenditure of $15,000 to participate in the city-wide classification study by the firm of Mercer-Meidinger. To assist in completing the questionnaires, which all employees were required to submit, several sessions of instruction wre conducted under the direction of the Personnel librarian. Job evaluation committees, representing all city departments, were established to review and assess the questionnaires. Work is expected to be completed in 1986.

-5- Meetings arranged by the Office of Library Development and Services were attended by the Associate Director, representatives from MELSA and other regional library systems to hammer out procedures for MELSA partici­ pation in a statewide borrowing reciprocity agreement. This program, tenta­ tively scheduled to begin in July, 1986, on a two-year experimental basis grants borrowing privileges to anyone in the state of Minnesota with a library card from their home library.

Disposal of the Library's museum inventory was finally completed. As per agreement, the Minnesota Geological Survey (MGS) inventoried the rock and mineral collection submitting a 39-page catalog of some 2,000 items listing identification, description and approxiamte value of each entry. The Library Board approved the donation and transfer of this collection as well as certain metal and wood display cases to MGS in March. Similar Board action, the same day, donated the vertebrate and invertebrate collection to the James Ford Bell Museum. In May, the Board donated the fossil collection to the Geology Depart­ ment of Macalester College following receipt of a catalog of the specimens in the same format as provided by the other institutions. The space created by the transfer of the museum collection is to be used by the Friends of the Minneapolis Public Library. Planning began in the fall for remodeling of the area whereby the Friends' offices and book sorting area could be moved from the third floor.

Library Board policy No. 5100.3, relating to protection of privacy of patrons, was challenged for the first time by an officer of the Minneapolis Police Department in September when a customer of the Meadows Restaurant in the Radisson University Hotel departed leaving a sizeable restaurant bill and a Minneapolis Public Library book. To locate the individual, the police officer requested a search of our circulation files since the book contained the transaction card. This information was refused by the Associate Director pursuant to Board policy and the state Government Data Practices Act, requiring a search warrant granted as a Court Order to authorize disclosure. Such a Court Order was served and the information then released. Interestingly enough, this incident occurred during the Library's Censorship exhibit and lecture by Anthony Burgess.

Claudia Korsun, cafeteria operator, served notice of termination of her contract, effective in December. Rather than solicit for another operator to provide on-site food preparation which ultimately always became a mutually unsatisfactory arrangement, a decision was made to provide only vending machine service. On December 18, the Board approved an agreement with the Department of Jobs and Training, State Services for the Blind, under their Business Enterprises Program for vending service which will begin early in January.

The Accounting Office, under the competent supervision of Laura Dahlen, streamlined many activities with the relocation of the IBM PC into that office and the use of the Lotus 1-2-3 software. Monthly financial statements, trust statements, stock inventory, etc. are now generated much more efficiently. Another major accomplishment was the issuing of a long-overdue updated Stock Room Supply Catalog -- a project involving Building Maintenance, Accounting Office and Public Relations staff. With the new catalog came revised requisitioning procedures designed to save everyone time and frustration.

-6- Frances H. Naftalin was elected Board President for the eighth consecutive year at the annual meeting in January and Richard Rapson was elected as the Board's representative on the Board of Estimate and Taxation. Other action of the Board during the year included:

--Approval of participation in the Youth Coordinating Board. --Approval of a contract with OCLC in the amount of $347,000 from capital funds for the conversion of retrospective catalog records from 1890-1967. --Approval of a one-year labor agreement with Local 70 of the Inter­ national Union of Operating Engineers. --Renewal of a two-year lease for the Pierre Bottineau Library. --Adoption of new policy regarding the installation of plaques in library buildings. --Approval of CLIC requests for 1986 in the amount of $991,076.

A 1986 operating budget of $11,734,920 was approved in December with estimated revenues of $11,919,290 and authorized appropriations in the amount of $8,697,889 for personnel service and $3,037,031 for other than personnel service with an anticipated carryover balance on December 31, 1986 of $184,370.

The Trust Fund investment account had interest and income of $63,634, representing a $7,636 increase over last year. The Board authorized reinvest­ ment of this income with provision it be withdrawn by staff as needed to re­ plenish Account #300-0036 at National City Bank.

Early in the year came notification that the Library was named one of five beneficaries in the will of Leone G. Schatzkin. The Library's share of this sizeable estate is expected to be approximately $500,000, with distribu­ tion of the bequest anticipated in 1986.

Information on capital projects and greater detail of the year's activities can be found in the annual reports of the Chiefs, those reporting directly to the Associate Director, and minutes of the Library Board. It was a remarkably busy, exciting year for MPLIC and again the dedication, commitment, expertise and enthusiasm of the staff was demonstrated repeatedly. I am appreciative and grateful for their continued support.

Respectfully submitted,

Zella Shannon Associate Director

-7- ANNUAL REPORT ACCOUNTING OFFICE

1985 has been a year of celebration for the Minneapolis Public Library. The Accounting Office was proud to be a part of the excite­ ment by maintaining the financial records for the various Centennial programs. All of the programs throughout the year provided a challenge for us.

During the year, a part-time Clerk Typist I was assigned to the Accounting Office, in contrast with our having to share a full-time Clerk Typist with the Administrative Office. This has increased the efficiency in our office, since we now have a set schedule for the part-time staff and can plan accordingly.

For the first time, the financial statements for the annual audit were prepared by the Accounting Office. However, we did not see the cost savings that we anticipated. We feel that part of the inefficiency resulted from working with a State Auditor who was not familiar with our records. This is fairly normal when auditors are auditing a client for the first time. We do, however, expect to see the cost savings in 1986.

Starting with the relocation of the IBM PC into the Accounting Office, a tremendous amount of time has been saved by using the Lotus 1-2-3 software. A variety of our statements and worksheets have been programmed using the software, such as our monthly financial statement (the biggest timesaver), trust statement (monthly and annual), budget sheets, and the stock inventory.

Revenues came in close to the projected amounts. Some of the rev­ enue items that exceeded our expectations by coming in above the budget­ ed amounts were delinquent property taxes, telephone commissions, films desk fees, interlibrary loans, vending machine commissions, sale of used equipment, and parking lot fees.

Although a great many improvements have already been made that benefit the Accounting Office, we know there is still more potential for change and look eagerly to the future.

Res.pectfully umitted, I ~~ /J1, ~,-'-

Laura M. Dahlen Accountant

-8- ANNUAL REPORT

Building Staff

1985

The year was one of much activity, with several major projects completed, several upcoming major projects being planned and the ongoing basic re­ sponsibililty of the maintenance and repair of the Library's buildings and grounds involving a great deal of time.

The construction of the rooms for the new computer center was completed in late January. The special power distribution unit was installed in late February and the EDP department was moved from their old location, in the basement, to the new area so that the installation of MAX could begin.

As the installation of MAX was going on in the computer center, the first group of remote sites had to be prepared. Building staff installed the necessary data cables between the computer center and the Catalog De­ partment, Preparations and mezzanine. The mezzanine location was later changed to the subba~ement, and the building staff changed the data cable run from the mezzanine to the subbasement. Cable was also installed by an electrical contractor between the computer center, Information Desk and Circulation Department.

In preparation for the remote terminals at the community libraries, Ruth Johnson, Chief of Community Libraries, and Terry Veth, Acquisitions De­ partment Supervisor, surveyed a group of three community libraries to select the best working location at each site for the service terminal(s) and determine the terminals need at each site for bar coding. That in­ formation was forwarded to this department, and each location was re­ viewed for the best method of installing the data cable. The available electrical power was also reviewed and, if needed, the method for supply­ ing additional power was formulated. This information was then discussed with the electrical contractor who did the actual on-site work for electri­ cal and data cable installation. The site preparation at WP, NR, SU, HO, WN, WA, NE, LH, FR, and PB were completed in 1985, with only NK, SE and RO remaining to be completed in early 1986.

Weather again caused problems during the year, not only with regular main­ tenance of the buildings but with equipment problems. Snow falls on March 4, of 16 inches, with another 14 inches on March 31 caused only minor problems when they occurred, but a very unseasonable period of high temperatures and rapid snow melt caused roof leaks at HO, LH, NK, NE, RO, SU and WP with continuing building leaks at Walker. Roof leaks at HO, NK, NE and WP were patched and temporary repairs to other buildings were made by department staff. Specifications for the roof replacement at RO were written and the contract let in October. Work began on-site at RO in early November, but an early major snow storm in late November caused a delay in the project -- the project was completed in mid-December.

-9- At Sumner, specifications for the needed brick and roofing repairs were written and the project awarded in October, but unseasonably cold tempera­ tures in late October and early November, followed by the November snow storm, forced the project to be postponed until Spring of 1986.

At Linden Hills, the roof leaks were occurring above the window bay on the east side of the building. The roof above these windows was a small section of flat roofing, surrounding the building on one side, and a parapet wall on the other sides. To permanently prevent the problem of water collecting in this area and causing future problems, this area was framed in at the top of the parapet wall and a metal roof installed over it.

North Regional was the site of many major projects during the past year. In April the area of carpet in front of the service desk and the carpet along two sides of the desk were replaced with a quarry tile. Carpeting behind the service desk was also replaced with new carpet.

In May, North Regional was closed for two weeks for carpet replacement. Shelving staff removed all the materials from the shelving in the adult side of the building. Building staff (janitorial staff from Central and the janitor-engineers from all the community libraries) moved all the shelving and furniture from the area and disconnected all floor outlets, telephones, etc. Additional electrical and telephone service was needed with the new furniture layout, so the slab was cut open and an additional 40 feet of duct installed to provide the new electrical and telephone wiring before the new carpeting was installed. After the adult side was completed, and all materials reshelved, the same procedure was followed so that the carpet in the children's side of the building could be replaced. Following the re­ placement of the children's area carpet, new carpeting was installed in the second floor lobby area and the meeting room.

In September, the section of the parking lot under the bridge at North Regional was replaced. This area had been patched many times in the past, but because the parking lot drains into the catch basin located in this area and forms pools, pot-holes quickly develop. To improve the drainage of the lot a 75' x 16' section, in the center of the parking lot under the bridge, was cut out and a new four-inch layer installed. Where the new bituminous ended, a 25' overlay of bituminous was applied over the old one to improve the pitch of the lot and direct the drainage to the catch basin.

Nokomis had several major problems during the past year. In mid-April the sump pumps, that pump sewage from the building into the main sewer, both failed requiring a temporary pump installation. The repaired pumps were installed in early June.

During the spring several deep sinkholes developed in the yard at Nokomis. These holes in the general area of an eight inch storm drain ran between the building and the street storm sewer. In June when the storm drain was uncovered a break in the pipe was discovered at the point the pipe entered the catch basin at the street. This break was causing the water to wash back around the pipe, washing away the dirt from the pipe and causing the sinkholes. The pipe was repaired and the holes filled.

-10- The building leaks at Walker continued. In the spring the contractor poured a new door in the generator area, over the old slab, to insure water drainage from that area. He also caulked several areas. This provided temporary suspension of the leaks, but they reappeared later in the year. In October, the contractor dug up the planters in the upper courtyard and found that they had been improperly filled, and when tested found they also leaked. The planters were rewaterproofed and refilled, but a short period of warm weather in December revealed that there were still areas of leaks in the building that would have to be corrected in the spring.

At Walker it was noted that the hot water heating boiler was not operating as efficient as possible because the controls and type of gas valves in­ stalled did not permit the burner to fully shut off when the building was not calling for heat, even during the summer months when the air condition­ ing was running. To improve the operating efficiency of the unit the gas valves and operating controls were replaced, in August, with positive shut­ off modulating gas valves and a burner control system that regulates the heating water temperature by sensing the outside temperature (as the out­ side temperature decreases or increases, the circulating water temperature increases or decreases) with positive burner shut-off if the water tempera­ ture reaches the set-point, or if the outside temperature is above 75 degrees F. This modification should increase operating efficiency and reduce gas consumption with a pay-back in the first year.

At Linden Hills the crumbling pipe covering on the steam pipes in the boiler room was removed and the pipes not recovered. Because of the age of this building there was a strong possibility that the old pipe covering contained asbestos, so a company experienced in asbestos handling was contacted in April and the building surveyed. They found that the pipe covering did contain asbestos, and their tests showed there was no health hazard from air-borne asbestos. They then replaced all areas of missing pipe insulation, with a non-asbestos product, and re-encapsulated all areas of damaged pipe insulation.

Asbestos-covered pipes at Franklin were also inspected. No areas of exposed asbestos were found and tests showed no trace of air-borne asbestos in the building.

During the year there were several major break-downs of air-conditioning equipment at the community libraries. The 100-ton Trane chilling unit at Southeast was repaired with a completely rebuilt valve assembly.

In May, the main air conditioning compressor at East Lake failed because of a broken oil pump. A new pump was installed and the compressor rebuilt. In June the system developed a leak. It was repaired the following day and 130 pounds of refrigerate replaced. At Linden Hills an electrical short in the control system occurred in June, which was quickly repaired. At North Regional the unit supplying the meeting rooms was not cooling normally in August, so a defective contactor was replaced with a limited amount of down time of the unit. The painting program in the community libraries this year involved work at SU, WN, NK, NR and LH.

-11- Other projects completed at the community libraries included: repairing the interior skylight at SU, installing new sign faces at SE, LH, and FR, replacement of a broken toilet at WA, repairing a broken parking lot drain pipe at SE, replacing several areas of sidewalk at EL, replacing two broken garage door springs at NR, replacing the air compressor pump at NK, making and installed a chair rail on the meeting room wall at WN, installing a rain diverter on the roof above the front doors at WP, installing a new rear door at WP, installing electrical outlets at WP for roof heating cables above the front doors, replacing the HVAC motor starter at WN, re­ moving a large tree at NE, and installing two quartz parking lot lights at SE to provide lighting for the parking lot, after two of the three pole lights were stolen.

At Central, the specifications for upfitting the public elevators were written and sent out for bid. Three bids were received; but, because of the great range of the bids (over $20,000 difference between the low and high bids) and the difference between the types of equipment each bidder proposed, all the bids were rejected, specifications rewritten and rebid. The new specifications contained greater detail as to type of equipment that would be acceptable and also asked for bids for upfitting both the public elevator and the freight elevator. These bids were received and the contract let with Lagerquist Elevator in December to upfit both elevators. Because the equipment has to be special-ordered for each project, on-site work is scheduled to begin in June, 1986.

At Central a 12-inch and 10-inch valve, which shut off water to the air­ conditioning chiller during the heating season, were leaking past the valves allowing heating water to enter the chiller during the off season. This leaking also prevented the chiller from being opened up for regular off season cleaning, so both valves wre replaced in November.

The painting program at Central involved painting the Planetarium and Heritage Hall lobby, Classroom III, Rooms 253A and 310, and the new print shop.

Other projects completed at Central included: moving the print shop from the fourth floor to the former EDP area in the basement, installing addi­ tional electrical outlets in Technology/Science, Personnel Office, and the Copy Center, replacing a broken arcade door, and installing new carpet in the entry/exit gates.

In June, architect Jeff Scherer was contracted to develop, with Library staff, working plans and specification for physically consolidating the Art/Music/Films department. As one of the Library staff involved with this planning, we met many times to develop this project and review the drawings and specifications. Problems with communications between the Library and architect caused delays in the project, and by year's end a final, accep­ table set of working drawings and bid specifications had not been received.

In anticipation of the creation of a Special Collections Department, to be located on the third floor, planning was begun on relocating the Friends'

-12- office and work areas to the former museum area. Following approval by the Friends of the work plan and layout I proposed, cost estimates for remodel­ ing were underway at year's end. Last spring, the responsibility of main­ taining the physical inventory of the Library was assigned to Bill Brazil, Central Janitorial Supervisor. To update the existing inventory, Bill and his staff completed a survey of all the Library's physical inventory at Cen­ tral and all community libraries. All items not bearing an inventory tag were tagged and reported on the inventory. This information was then given to the Accounting Office for pricing and to EDP for entry into the inventory listings. As a result of Bill and his staff's efforts, the Library now has the most complete record of its physical inventory that it has ever had.

In 1984 Orville Heggestad, Stock Clerk, and I worked on updating the Stock Room Supply Catalog (the last revision of the catalog was in 1975). We completed the revision in December, 1984, and then submitted it to Laura Dahlen, Accounting Supervisor, for sections on requisition procedures and a flowchart. It was printed and distributed to the staff in April, 1985.

The distribution of the new supply catalog and requisitioning procedures added some additional duties and responsibilities on the stock clerk, but the changes should help reduce purchasing costs through more timely ordering from a more complete inventory.

In the spring, capital budget requests for several projects were developed. Those requests included the complete replacement of the motorstairs at Central, the major remodeling of SU, and building an addition to WN. A color slide presentation was created to visibly show what the projects in­ volved. This presentation was shown to the CLIC Applications Human Develop­ ment Task Force on May 30. On July 30, the presentation was shown to Steve Ristuben of the Mayor's office. After the presentation, Mr. Ristuben was given a tour of the areas shown in the presenation, and also several other community libraries at which 1986 operating funds were being requested for general improvements or repairs. Later in the year the Library was informed that funds for the motorstairs and part of the proposed remodeling at SU were approved for the 1986 general revenue bond sale.

Re~ctfu~1f") s~bmitted, ~l~Mf' 1 · Alex Wakal · Superintendent of Library Buildings

-13- Building Department Staff

1985

Alex Wakal Superintendent of Buildings Orville Heggestad Stock Clerk Jim Weatherly Delivery Worker Richard Payetter Janitor-Engineer, Central Dennis Hanson Janitor-Engineer, Central Vern DeKeuster Janitor-Engineer, EL Phil Epstein Janitor-Engineer, FR John Fairbanks Janitor-Engineer, HO Robert Smith Janitor-Engineer, LH Leo Jenkins Janitor-Engineer, NK Raymond Franceen Janitor-Engineer, NR Richard Olson Janitor-Engineer, NE Dan Swenson Janitor-Engineer, SE Gary Crooks Janitor-Engineer, SU Kalin Neumann Janitor-Engineer, WA Dave Kirk Janitor-Engineer, WN Jerry Nedry Janitor-Engineer, WP & PB Dick Wynsteker Janitor-Engineer, RO .5 Jim Tanberg Janitorial Worker, NR Jose Herrera Custodial Helper, WA .5 John Sanko Chief Operating Engineer Arthur McNaughton Operating Engineer Daniel Drebenstedt Operating Engineer Lester Shaffer Operating Engineer Kirk Williams Operating Engineer Ken Shaur Operating Engineer Bill Brazil Supervisor, Janitorial-Central Bill Houston Janitorial Worker Erling Almlie (to 7/23) Janitorial worker Fran Johnson Janitorial Worker Tom Seaman Janitorial Worker Colleen Murphy (to 10/15) Janitorial Worker Gary Bohler Janitorial Worker Bev Richter (permit to 6/28) Janitorial Worker Mark Corbecky Janitorial Worker Ron Allard (2/4 to 7/6) Janitorial Worker Mark Gallager (started 2/4) Janitorial Worker Bruce Thompson (started 7/24) Janitorial Worker Benjamin Allenson (started 8/20) Janitorial Worker Joe LaFreniere (started 11/4) Janitorial Worker Lois Karjala Custodial Worker Laverne Morneau (to 3/30) Custodial Worker

-14- INFORM Annual Report 1985

1985 was a high performance year for INFORM which saw growth in many areas beyond the record-setting levels of 1984. An 18% increase in new clients enabled INFORM to service over 400 clients. Although billed hours dropped nearly 8% the number of searches rose over 14% indicating a trend toward more searches shorter in length and, hopefully, more efficient searching. A price increase to $45 per hour may have influenced this trend. Patent photocopying fees remained unchanged and the number of patents copied doubled. Total billings for search time were up nearly 3%. Three statistical analyses of INFORM's performance were conducted during the year. The first two, based on data from the second half of 1984, described INFORM's search activities. A typical search required 45 minutes and over a third of the time utilized online searching. More than one third of a client's bill for a computer-assisted search went to cover online charges. Another interesting finding was that INFORM billed five times as many search hours to clients from around the county than to clients from outstate Minnesota. The third study was a cost analysis for 1984 which compared personnel costs with revenues from billings for search time. Three models were examined based on different sets of assumptions about costs. The results confirmed that INFORM is essentially a break-even operation as intended. For the first time in many years, staffing remained stable in the department. Joan Murray and Susan Lair are to be commended on their ability to handle the ever-increasing workload of searches while providing helpful and friendly service. A major project barely underway at year's end was the automation of INFORM's billing, accounting and record-keeping functions. Roger Hurd began designing the system with R:base 5000 software on the IBM PC. For the third consecutive year, INFORM has continued its expansion, providing more clients with more searches than ever before. As clients are demanding more efficient searching to meet their information needs, INFORM will utilize current technology not only in searching activities but also in the management of its information service. Respectfully submitted, r?~ Roger A. Hurd INFORM

-15- INFORM Staff Complement 1985 (2.45 FTE)

Roger Hurd Librarian II January 1 - December 31

Susan Lair Clerk-Typist II (.45) January 1 - December 31

Joan Murray Administrative Aide January 1 - December 31

-16- Roger Hurd

Memberships American Library Association Special Libraries Association Minnesota Online Users' Group Supervisor's Subcommittee of MPLIC Affirmative Action Committee

Continuing Education Sexual Harassment Workshop - January 28 Job Classification/Evaluation Meeting - July 19 Wilsonline Training (online databases) - August 22 Tour of Minneapolis Star & Tribune Library - October 18 Dialog Update (online searching conference) - October 24 and 25 Job Evaluation Focus Group - November 6 MAX Training - December 12

Joan Murray

Memberships MPLIC Centennial Decorating Committee MPLIC Staff Association

Continuing Education Tour at Hill Reference Library - January 15 Fee-Based Research Services Meeting - September 19 Red Cross CPR Training and Certification - October Tour at Control Data Corp. Business Advisors - October 17

Presentations To Metropolitan State University group on MPLIC & library research - September 19 and December 4

-17- INFORM Statistics for 1985

Clients 401 New clients 316 Hours 1,372.25 Searches 1369 Hours multiplied by hourly rate $61,210.00 Average hours per month 114.4 Average searches per month 114 Hours billed to each of the three most active clients l ) 260 2) 75.5 3) 36 Number of online searches 637 U.S. Patents photocopied 706 Hours for Patent photocopying 108.25 Patent photocopying hours multiplied by hourly rate $4,330.00

1976 1977 1978 1979 1980 Hours 1,196.25 1,218.25 1,436.75 1,288.5 1,284.0 Searches 913 l ,045 779 770 817 ------1981 1982 1983 1984 1985 Hours 1,374.75 l , 122. 0 1,213.75 l ,489. 25 1,372.25 Searches l ,045 905 972 l , 197 l ,369

-18- INFORM Recap of Hours/Searches

Searches Hours January 132 107.5 February 118 126 .0 March 121 119. 75 April l 00 122.25 May 127 141 . 75 June 121 101. 5 July 135 126.75 August l 01 115 .5 September 87 93.5 October 132 123. 75 November 80 75.0 December 115 119.0 Totals 1369 1,372.25

Monthly average 114 114.4

-19- Interlibrary Loan Annual Report 1985

In 1985, the Interlibrary Loan Department showed significant growth in key service areas while sustaining the high levels of 1984 in others. Glenee Salmon, in the newly upgraded position of Clerical Supervisor, provided leadership in coordinating interlibrary loan, catalog information and information desk services. Interlibrary loan activity reached 58,577 processed requests, a 1.2% increase over 1984. Of the transactions handled by the department, 50% were loans to community libraries, 41% were loans to other libraries and 9% were requests to borrow from other libraries. As the demand for photocopies continued to rise, ILL photocopying was up nearly 13%. Significant growth was achieved in two key service areas for MPLIC patrons. First, items requested from other libraries for our patrons reached an all-time high of 4,044, a 13% increase over 1984. The number of photocopies requested rose 27%. Second, more central library materials were sent to the community libraries than ever before. The 10,107 loans constituted an 18% increase and represented a fill rate of 47 1/2% or 7% better than last year. One highlight was the installation of a MAX terminal at the catalog information desk in December. The employee performance appraisal process was found to be rewarding in identifying training needs, setting goals for individual employees and formalizing departmental work standards. Although the staff was relatively stable, considerable training was needed as it was a 11 rookie 11 year for all but two full-time employees. Glenee Salmon assumed supervisory control of the department in January when Tom Grund was detailed as Administrative Clerk. After Maribeth Boyce was promoted to a position in the bindery Joy Wallin transferred into the department from Art, Music and Films. ILL continues in its role of providing the public with information on library programs, services and resources. In addition, the department generated $45,714.84 in receipts as a documents supplier. Respectfully submitted,

~~!~Interlibrary Loan

-20- Interlibrary Loan Staff Complement 1985 (6.5 FTE)

Betty Berman Library Aide I ( . 5) January 1 - December 31 (leave without pay May 11 - August 9) Maribeth Boyce Library Aide I January 1 - March 27 John Haag Library Aide I January 1 - December 31 Craig Lindquist Clerk Typist I January 1 - December 31 Ron Manguson Library Aide I January 1 - December 31 Glenee Salmon Clerical Supervisor January 15 - December 31 Julie Sedlak Library Aide I January 1 - December 31 Joy Wall in Library Aide I April 1 - December 31

-21- John Haag Memberships MPLIC Centennial Committee for the Library Game Continuing Education Emergency Medicine Week Seminar at Hennepin County Medical Center MAX Training

Craig Lindquist Continuing Education MAX Training

Glenee Salmon Memberships MELSA Interlibrary Loan Committee MPLIC Automated Circulation Task Force MPLIC Staff Association, Secretary Continuing Education MAX Training

Julie Sedlak Memberships MPLIC Staff Association MPLIC Centennial Decorating Committee Continuing Education Stress Management Workshop MAX Training

Joy Wallin Memberships Local 99, Chief Steward MPLIC Staff Association, Ways and Means Committee Chair MPLIC Centennial Decorating Committee Bookies, MPLIC Softball Team

-22- MINNEAPOLIS PUBLIC LIBRARY AND INFOll."lATION CENTER INTERLIBRARY LOAN ANNUAL REPORT 1985

ILLs reg,uested fr0111 HPLIC Items Sent Request• Request• received ovned ~ Photocopies Total

Hennepin Co. Libruy 4,797 4,213 2,830 346 3,176

MELSA 5,989 4,485 2,380 1,064 3,444

PI>.?:ET 5,003 3,619 2,353 82 2,435 MINITEX 15,606 11,808 2,522 5,787 8,309 Other ILL 1,839 1,666 92 127 219

TOTA!. ILL 33,234 25,791 10,177 7,406 17,583

Intra-System.Loan• 21,299 20,467 10,107 1 10,108 (Community Libraries) TOTA!. 54,533 46,258 20,284 7,407 27,691 ILL• ISL ---·····-----······-·······---····--···------·-----··------ILLs reg,uested by HPLIC

Reguesta Reguesta filled

Loana Photocopies !2!!! Loans Photocopies ~

MELSA 230 98 328 126 73 199 MINITEX 1,081 1,094 2,175 504 821 1,325

Other IU 538 235 773 341 120 461 (Cancelled 768 requests)

torAL 1.849 1,427 4,044 971 1,014 1,985 requeatecl l»y IIPLIC IU. request• placed vith HPLIC •1 HELSA patrOIUI llvln& outalde Hpla: 102

-23- ANNUAL REPORT PERSONNEL OFFICE

The main event of 1985 was the Pay Equity/Classification Study. Many hours were spent in Project Management Committee meetings and working with the Mercer-Meidinger consultants. By the end of the year questionnaires had been filled out for all the City, including Library, positions and job evaluation committees had been established with the Library providing four of the 42 committee members and one of the 18 alternates.

The City's Affirmative Action program was decentralized to provide more responsibility and input for each department. At the Library an Affirmative Action Advisory Committee was appointed with the Personnel Officer as EEO Coordinator and committee facilitator. Attached is the committee's annual report.

In response to a staff survey, the name of this office was changed back to Personnel Office and the Human Resources Officer's title changed to Personnel Officer. A request was sent to Civil Service to change the Payroll Clerk II's title to Personnel/Payroll Services Assistant.

An employee assistance program provided by d.o.r. began February 1. An introductory training session was provided for supervisors.

The new performance appraisal system, begun in late 1984, was in place for the entire year, so each employee who had worked for at least one year should have had a goals/objectives setting session.

The staff total was up slightly over 1984, mainly due to MAX. Turn­ over was down substantially. Appointments plus separations totaled only 80 for 1985, compared to 128 for 1984 and 97 in 1983. Part of the decrease could be attributed to the hiring freeze. From May 2 to June 27 only temporary positions could be filled. The freeze on Civil Service grades I - VI was lifted on June 27, and the freeze on Librarian II and IV positions was lifted on December 18. The 1985 turnover involved even fewer changes, when it is noted that eight out of ten full time clerical hires and two out of three Librarian hires were from temporary staff. One implication is that Affirmative Action goals could be difficult to attain if there is not sufficient minority representation on the temporary staff.

The new City payroll system, many years in planning, became operational in August. The changeover was smooth for the Library, due in large part to Mrs. Karsh's carefull preparations. Later in the year a terminal was leased to allow changes and corrections to be made directly into the payroll system.

There were two all-staff update sessions, one in February and one in July. One supervisor attended the City's Zenger-Miller supervisor

-24- training sessions. Seven staff members received approval for tuition reimbursement for courses beginning in 1985, 21 staff took part in workshops arranged by Civil Service, and 11 staff received approval for Hennepin County supervisory workshops.

A one-year contract, with 5% salary increase, was negotiated with Local 70, Operating Engineers, to bring them in line with other locals whose contracts expire June 30, 1986.

Three of seven retirees were eligible for severance pay. The unused sick leave payroll was $48,771 for 62 staff members. Unemployment compensation payments for 1985 totaled $96.88 for five former staff members.

During the year there were 15 leaves of absence and 10 returns from leave. The total amount paid in salaries was $6,862,082, (including Library Board members and worker's Compensation, but excluding unused sick leave payroll), covering January 1 through December 31, an increase of $293,319 over 1984.

The added burden of the classification study and the significant change in the payroll system made 1985 a difficult year, but the cooperation and assistance of Mrs. Shannon and Mrs. Karsh, as well as Mrs. Raether and Mr. Grund made it possible to persevere.

Statistics and salary schedules are attached.

Respectfully submitted,

Elizabeth Shelver, Personnel Officer

-25- Total Staff From Payroll of December 8 - December 21, 1985

Permanent Temporary Full Part-time Part-time Total Total Time Number FTE Number FTE Number FTE

Professional 70 8 4.3 9 3.0 87 77 .3 Clerical 170 31 16.6 17 6.8 218 193.4 Building 35 2 1.0 0 .o 37 36.0 TOTALS 275 41 21. 9 26 9.8 342 306.7

Professional Staff by Services

Administration 3 0 .o 0 .o 3 3.0 Central 35 2 1.1 3 .8 40 36.9 Technical 5 0 .o 0 .o 5 5.0 Communicty 25 6 3.2 6 2.2 37 30.4 Special Services 2 0 .0 0 .0 2 2.0 TOTALS 70 8 4.3 9 3.0 87 77. 3

Classified Staff by Services

Administration 9 1 .5 0 .o 10 9.5 Central 60 7 4.0 7 2.8 74 66.8 Technical 52 6 3.0 3 1. 9 61 56.9 Community 38 16 8.6 6 1. 7 60 48.3 Building 35 2 1.0 0 .o 37 36.0 Special Services 11 1 .5 1 .4 13 11. 9 TOTALS 205 33 17.6 17 6.8 255 229.4

Total Staff by Services

Administration 12 1 .5 0 .o 13 12.5 Central 95 9 5.1 10 3.6 114 103.7 Technical 57 6 3.0 3 1. 9 66 61. 9 Community 63 22 11. 8 12 3.9 97 78.7 Building 35 2 1.0 0 .0 37 36.0 Special Services 13 1 .5 1 .4 15 13.9 TOTALS 275 41 21. 9 26 9.8 342 306.7

*Substitute staff members are not included in these figures. Salary schedules attached.

-26- Appointments Separations

1984 1985 1984 1985

Clerical, full-time 16 10 17 8 Clerical, part-time permanent 9 5 5 4 Clerical, temporary 20 20 11 5

Building staff, full-time 6 5 8 4 Building staff, part-time permanent 4 0 1 0 Building staff, temporary 4 1 1 1

Librarian, full-time 4 3 6 1 Librarian, part-time permanent 1 0 0 0 Librarian, temporary 11 6 2 6

Library Assistant, full-time 0 0 0 1 Library Assistant, part-time permanent 0 0 0 0

Library Assistant, temporary 2 0 0 0

TOTALS 77 50 51 30

Promotions Transfers Full-time Full-time 1984 1985 1984 1985

Clerical 11 11 9 20 Building Staff 4 0 5 1 Professional 1 5 9 8

TOTALS 16 16 23 29

Reasons given for separation of full-time staff members:

Classified Professional

Domestics 2 0 Another position 2 1 Retirement 6 1 Further education 0 0 Leaving city 0 0 Discharge 0 0 Discontent 0 0 Illness 0 0 Other (death, military service, travel) 2 0

TOTALS 12 2

-27- AFFIRMATIVE ACTION ADVISORY COMMITTEE

Annual Report

1985

AREA OF REVIEW COMMENTS, RECOMMENDATIONS

1. Representation of protected clas­ 1. The minority to white male ratio ses on the permanent staff: As is much better than the minority of 12-6-85 = 9.4%. 93 White to white female ratio, which needs males, 16 Minority Males, 195 addressing. Percentage of minorities white females, 14 Minority fe­ did not increase. Particular atten­ males. tion needs to be given to under-re­ presentation of Hispanics, Asian and By race: 23 Black American Indian, as well as continued 2 Hispanic attention to Black representation. 2 Asian Supervisory training should address 3 American Indian this.

2. Representation of protected 2. Hired 4 minorities, but 3 minorities classes in hiring, promotions, separated. and separations:

Hiring: 5 White males Should check into the ratio of White 3 Minority males versus minority females hired. Check 14 White females with Civil Service on applicant pool 1 Minority female and applicant flow. Should do a similar check on promotions. Check Promotions: 5 White males both classified and unclassified 1 Minority male in both areas. Perhaps exit inter­ 10 White females views would be of help. 0 Minority females

Separations: 5 White males 1 Minority male 10 White females 2 Minority females

3. Representation of protected clas­ 3. Check on publicity, supervisory en­ ses in training: The number of couragement, and whether classes are persons whose requests to attend offered in areas of interest and classes were approved: need.

18 White males 4 Minority males 38 White females 1 Minority female

-28- 4. Grievances (AAAC) 4. AAA Committee member counseled with both parties. There have been no 1 Racial repeat complaints. Supervisors' training should include dealing with problems and monitoring progress.

5. Activities during the quarter: 5. Civil Service's publicity includes use of radio, TV and print. There 6/11/85 Mary Ann Stark from are budget restraints, but, in re­ Civil Service spoke on gard to the Library, we should find protected class re­ out the needs to see if we can cruiting and what our address some ourselves. The rule of committee and the three and expanded certification Library could do to helps. We can place recruiting help. materials in the branches.

6/14/85 Completed writing Affir­ There is much left to do to accom­ mative Action Objectives. plish all the objectives. Super­ visors need to understand the impor­ 7/17/85 Library Board reaffirmed tance of reflecting the general equal opportunity and population on our staff, if we are affirmative action pol­ to serve all groups effectively. icies.

7/30/85 Developed an internal grievance/complaint procedure.

8/9/85 Identified under-repre­ sented protected classes.

8/23-24 Participated in the all­ J. R. Lampley staff program, introduc­ ing committee and giving overview of purpose, in­ cluding grievance pro­ cedure.

9/6/85 Reviewed orientation, suggesting a letter for new staff and billfolld card with policy and committee members.

9/27/85 Billfold cards distribu­ ted to all staff members.

10/11/85 Decided where to post policy statements.

-29- 10/11/85 Accommodations and Su­ Vi Carpenter (Accommodations) pervisory Sub-Committees Grace Belton (Supervisory) appointed.

10/11/85 Reviewed job postings and suggested addition­ al places at Central.

11/8/85 Prepared letter for new staff.

11/8/85 Appointed a contact per­ Isabelle Eubanks son for the City Affir­ mative Action Office.

11/22/85 Zella Shannon reported on Women/Minority Busi­ ness Enterprise.

11/22/85 Completed updated ob­ Upward mobility is one example jectives - decided a that must wait for the classifica­ number of items cannot tion study. be done until classifi­ cation study is com­ pleted. (Projected for April 30.)

12/13/85 Developed form for sup­ The numbers still need to be addressed. ervisors to use in re­ commending appointments.

12/13/85 Provided turnover infor­ Watch for trends. mation for Supervisory sub-committee.

12/13/85 Developed poster and Fran Johnson logo.

-30- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CEIITER Salary Schedules for the following Promotional Lines: Accounting and Fiscal Planning. Adaintstrattve Services, Art and Related Bindery. Ccaaunications, Data Processing. Staff Assistance July 1. 1985 - 51 or 4°' per hour increase. whichever ts greater Adopted by the Library loan! April s. 1984 Annual eamings shown are bh1eetly ntes x 2fi

July 1. 1985 July 1. 1985 Title Ste Biwtl Annual Title LOCAL 99 Book Preparation Aide 1 575 14,950 ACCOUNTING & FISCAL PLANNING LINE Clerk Typist II 2 601 15,626 Dup. Mach. Oper. II 3 656 17,056 Account Clerk I 1 575 14,950 Library Aide II 4 683 17,758 (Fin. Records Clk.) 2 601 15,626 (IV) 5 708 18,408 (III) 3 656 17,056 6 737 19,162 4 683 17,758 7 765 19,890 5 708 18,408 6 737 19,162 Dup. Mach. Oper. I II 1 625 16,250 .7 765 19,890 Lib. Contin. Clerk 2 666 17,316 (V) 3 730 18,980 Account Cl erk II 1 667 17,342 4 762 19,812 (Fin. Records Clk.) 2 711 18,486 5 793 20,618 (V) 3 789 20,514 6 827 21,502 4 821 21,346 7 862 22,412 5 858 22,308 6 890 23,140 -Circulation Dept. Clerk 1 667 17,342 7 928 24,128 Library Technician 2 711 18,486 Conrnunity Libraries Clk. 3 789 20,514 (V) 4 821 21,346 ADMINISTRATIVE SERVICES LINE 5 858 22,308 6 890 23,140 Library Page I 1 417 10,842 7 928 24,128 (I) 2 439 11,414 3 462 12,012 Acquisitions Clerk 1 740 19,240 4 485 12,610 Biblio. Control Clerk 2 793 20,618 5 500 13,000 Clerical Supervisor 3 881 22,906 6 517 13,442 (VI) 4 918 23,868 7 536 13,936 5 954 24,804 8 553 14,378 6 998 25,948 7 1040 27,040 Clerk Typist I 1 507 13,182 Library Aide I 2 526 13,676 ART & RELATED LINE Bindery/Processing Aide 3 563 14,638 Clerk I 4 582 15,132 Display Aide (Graphic 1 686 17,836 (II) 5 601 15,626 Artist) 2 732 19,032 6 624 16,224 (V) 3 779 20,254 7 648 16,848 4 825 21,450 5 874 22,724 Audio Visual Aide I 1 537 13,962 6 909 23,634 Library Page II 2 570 14,820 7 949 24,674 (III) 3 624 16,224 8 988 25,688 4 648 16,848 s 669 17,394 6 694 18,044 7 723 18,798

-31- MINN£APOLIS PUBLIC LIBRARY AJID INfORMATJOII CENTER Salary Schedules for the following Proaotional Lines: Accounting and Fiscal Planning. Administrative Services. Art and Related Bindery, Coonunications. Data Processing. Staff Assistance July 1. 198!, - SS or 40( per hour increase, whichever is greater Adopted by the Library Board Aprils. 1984 Annual eamings shllWI ue biweetly rates x 26 Page 2 July I. 198!, July 1. 198!, Title Step Biwtly Annual Title Step Biwt.ly Annual LOCAL 99 (Cont'd) BIN DERY LINE Computer Operator I 1 575 14.950 (IV) 2 601 15,626 Bindery Worker I 1 537 13,962 3 656 17,056 (III) 2 570 14,820 4 683 17,758 3 624 16,224 5 708 18,408 4 648 16,848 6 737 19,162 5 669 17,394 7 765 19,890 6 694 18,044 7 723 18,798 Data Entry Oper. II 1 585 15,210 (IV) 2 622 16,172 Bindery Worker II 1 575 14,950 3 686 17,836 (IV) 2 601 15,626 4 712 18,512 3 656 17,056 5 742 19,292 4 683 17,758 6 771 20,046 5 708 18,408 7 803 20,878 6 737 19,162 7 765 19,890 Computer Oper/Progranrner 1 674 17,524 (V) 2 720 18,720 Bookbinder 1 667 17,342 3 798 20,748 (V) 2 711 18,486 4 833 21,658 3 789 20,514 5 866 22,516 4 821 21,346 6 902 23,452 5 858 22,308 7 941 24,466 6 890 23,140 7 928 24,128 library Computer Spec. 1 876 22,776 {VI) 2 940 24,440 COMMUNICATIONS LINE 3 979 25,454 4 1023 26,598 Telephone Operator I 1 537 13,962 5 1067 27,742 (Ill) 2 570 14,820 6 1112 28,912 3 624 16,224 7 1163 30,238 4 648 16,848 5 669 17,394 STAFF ASSISTANCE LINE 6 694 18,044 7 723 18,798 Administrative Aide 1 667 17,342 {V) 2 711 18,486 DATA PROCESSING LINE 3 789 20,514 4 821 21,346 Data Entry Operator I 1 540 14,040 5 858 22,308 2 562 14,612 6 890 23,140 3 597 15,522 7 928 24,128 4 619 16,094 5 638 16,588 6 662 17,212 7 688 17,888

-32- NJIINE.APOI.IS PUBLIC LIBRARY AND INFORMATICJI CEJITER Salary Schedules for the following Pro1111tlonal Lines: Adllfnhtrathe Services. Attendant. Custodial and Service, Equtpaent Operation. Plant Operation and llllfntenance .July 1. 1985 - SS or ~ per hour Increase. llhlchever ts greater Adopted by the Library Board April s. 1984 Annual eamfngs sholln are biM!t!kly rates :11 26 Page 3 .July 1. 1985 .July 1. 1985 Title Ste Blwl:1 Annual Title Ste Btwl:1 Annual LOCAL 99 (Cont'd) ADMINISTRATIVE SERVICES LINE EQUIPMENT OPERATOR LINE Per Hr. Stock Clerk II 1 585 15.210 (V) 2 622 16,172 Delivery Worker 1 9.30 19,344 3 686 17,836 (III) 2 9.96 20. 717 4 712 18,512 3 10.61 22,069 5 742 19,292 4 11.24 23,379 6 771 20,046 5 11.87 24,690 7 803 20,878 6 12.56 26,125 ATTENDANT, CUSTODIAL & SERVICE LINE PLANT OPERATION & MAINTENANCE LINE Custodial Helper 1 417 10,842 Janitorial Eng.-Central 1 681 17,706 (I) 2 439 11.414 (IV) 2 723 18.798 3 462 12.012 3 767 19,942 4 485 12,610 4 814 21.164 5 500 13,000 5 851 22,126 6 517 13,442 6 887 23,062 7 536 13,936 7 926 24,076 8 553 14,378 Janitorial Engineer-Conm. 1 711 18,486 Custodial Worker 1 574 14,924 (IV) 2 758 19.708 (III) 2 606 15,756 3 803 20,878 3 637 16,562 4 851 22,126 4 669 17.394 5 887 23,062 5 693 18,018 6 926 24,076 6 720 18,720 7 967 25.142 7 743 19.318 Plus $.30 per hour for LOCAL 34 second and third shifts PLANT OPERATION & MAINTENANCE LINE Janitorial Worker 1 613 15,938 Per Hr. (III) 2 648 16,848 3 683 17.758 Oper. Maintenance Engineer 1 13.30 27.664 4 721 18,746 (V) 5 750 19,500 6 779 20,254 Plus $.15 per hour for 7 806 20,956 second shift and $.20 Plus $.30 per hour for per hour for third shift second and third shifts (As of 7/1/84)

-33- MINNEAPOLIS PUBLIC LIBRARY AIID INfORMAlJON CElflER SIilery Schedules for the following Proaotfonal lines: Supervisory Unit and Confidential Unft A<:counting I Fiscal Planning, Adllllinistratiye Services, Bindery July l, 1985 - 51 or 4°' per hour fncreaSA!, llhichner 1s greater Adopted by the library Board April 5, 1984 Annual earnings showi are biweekly ntes x 26 Page 4 July 1, 198S July 1, 198S Title Ste lliwll Annual Title Ste lliw\1 Annual ACCOUNTING & FISCAL PLANNING PLANT OPERATION &.MAINTENANCE Accountant I 1 986 25,636 Chief Operating Engineer 1 1241 32,266 {VIII) 2- 1062 27,612 {IX) 2 1295 33,670 3 1114 28,964 3 1350 35,100 4 1174 30,524 5 1237 32,162 Supt. of Library Buildings 1 1319 34,294 6 1302 33,852 and Grounds 2 1420 36,920 7 1371 35,646 (XI) 3 1494 38,844 4 1574 40,924 ADMINISTRATIVE SERVICES 5 1660 43,160 6 1749 45,474 Supervisor, Shelving 1 793 20,618 7 1843 47,918 {VI} 2 881 22,906 3 918 23,868 4 954 24,804 LACE 5 998 25,948 6 1040 27,040 ADMINISTRATIVE SERVICES 7 1085 28,210 Clerk Stenographer II 1 625 16,250 Supervisor, Circulation 1 967 25,142 {V) 2 666 17,316 {VII} 2 1007 26,182 3 730 18,980 3 1051 27,326 4 762 19,812 4 1096 28,496 5 793 20,618 5 1143 29,718 6 827 21,502 6 1193 31,018 7 862 22,412 7 1243 32,318 Secretary 1 740 19,240 BINDERY Library Admin. Clerk 2 793 20,618 Payro 11 Cl erk II 3 881 22.906 Supervisor. Libr. Prep. 1 967 25.142 {VI) 4 918 23,868 (VII) 2 1007 26,182 5 954 24,804 3 1051 27,326 6 998 25,948 4 1096 28,496 7 1040 27,040 5 1143 29,718 6 1193 31,018 7 1243 32,318

ATTENDANT 2 CUSTODIAL & SERVICES Supervisor, Janitorial & 1 1065 27,690 Custodial 2 1108 28,808 3 1152 29,952

-34- MINNEAPOLIS PUBLIC LIBRARY AID INFORMATIOII CEITER Salary Schedules for the follD1111ng Pniaotion1l Lines: Unclasstfted Salaries July 1. 1985 - 51 Increase Adopted by the Library Board April 5. 1984 Page 5

.July 1. 1985 .July 1. 1985 Title Ste 8iwltl Annua Title

Library Assistant I 1 756 19.656 Librarian IV 1 1255 32.630 2 788 20,488 2 1308 34,008 3 819 21,294 3 1364 35,464 4 853 22,178 4 1423 36,998 5 886 23,036 5 1482 38,532 6 921 23,946 6 1545 40,170 7 957 24,882 7 1610 41,860 8 995 25.870 9 1036 26,936 Librarian V 1 1369 35,594 {10) X 1078 28.028 2 1428 37,128 3 1487 38.662 Library Assistant II 1 800 20,800 4 1551 40,326 2 833 21,658 5 1616 42,016 3 865 22,490 6 1685 43,810 4 900 23,400 7 1754 45,604 5 936 24,336 6 973 25,298 Librarian VI 1 1466 38,168 7 1012 26,312 2 1541 40,066 8 1053 27,378 3 1617 42,042 9 1095 28,470 4 1698 44,148 5 1784 46,384 Librarian II l 900 23,400 6 1872 48,672 2 936 24,336 7 1967 51,142 3 973 25,298 4 1012 26,312 . Librarian VII 1 1639 42,614 5 1053 27,378 2 1721 44,746 6 1095 28,470 3 1807 46,982 7 1139 29,614 4 1897 49,322 8 1184 30,784 5 1993 51,818 9 1232 32,032 6 2093 54,418 10 1281 33,306 7 2198 57,148 ' Librarian III 1 1108 28,808 Librarian VIII 1 2011 52,286 2 1154 30,004 2 2112 54,912 3 1204 31,304 3 2218 57,668 4 1255 32,630 4 2329 60,554 5 1308 34,008 5 2444 63,544 6 1364 35,464 6 2566 66,716 7 1423 36,998 TEMPORARY POSITIONS - HOURLY Librarian IIIA 1 1152 29,952 2 1198 31,148 Library Assistant Librarian II 3 1248 32,448 1 9.71 1 11.05 4 1299 33,774 2 10.10 2 11.49 5 1352 35,152 3 10.51 3 11.95 6 1408 36,608 4 10.93 4 12.42 7 1467 38,142 5 11.37 5 12.93 6 11.82 6 13.44 (X Top step for staff already at this rate)

-35- PUBLIC RELATIONS OFFICE ANNUAL REPORT 1985 The Centennial celebration was the focal point of 1985 in the Public Relations Office, with staff heavily involved in working with Centennial Consultant Ruth Humleker and in planning and producing programs, printed materials, publicity and exhibits. A major p.ccom­ plishment of 1985 was the April relocation of the Print Shop from the fourth floor to the basement of Central Library, adjacent to the Display Shop, a move that proved effective in terms of combining similar functions and sharing the workload. Two new pieces of equip­ ment purchased in 1985 aided the work in printing and graphics: an A.B. Dick platemaker and the Merlin Electronic Lettering System. The year was also marked by extended illness of two department staff members. Graphic Artist Robert Williams was out from March 11 to May 1 with heart problems. No sooner did he return than Library Technician Mary Forman became ill May 6 and missed work through June 14, then returned for a few months, then had bypass surgery and was out from August 9 until November 18, when she returned on a part time basis. Despite these problems, and thanks to the willingness of others in the department to fill in the voids, PRO output remained high. . The year began with the final stages of the "Read ... By All Means" campaign, the year­ long series of free programs on the importance, value and pleasure of reading planned to lead into the Centennial celebration. A total of 80 programs, including lectures, workshops, per­ formances, dramatizations, films and author talks, were presented between February 14, 1984 and February 13, 1985, attracting a total attendance of 6,122. Total program expenses were $7,585.00, and costs for outside printing and advertising for the campaign totalled $11,507.50. The program met its goal of attracting public attention to the Library and the cause of literacy. Twenty-five local notables from the media and sports worlds spoke on behalf of reading at library programs, concluding with author Garrison Keillor speaking and reading to an overflow crowd in Heritage Hall. "Read ...By All Means" won the outstanding program award from the Minnesota Association for Continuing Adult Education. Close on the heels of R. .. BAM came the Centennial birthday parties on Saturday, March 2. Mary Forman chaired the planning committee for the Central Library party, and PRO staff prepared signs, posters and flyers for the celebrations at all agencies. An estimated 3,000 people attended the Central Library party, and excellent press and media coverage resulted from the event and from the 4' x 6' "cake" model of the old library that garnered much attention. Staff continued to be involved in preparations for the other elements of the three month celebration, particularly in preparing printed materials. The Public Relations Representative worked with outside designers and suppliers in the production of posters, buttons, balloons, bus shelter ads, bus front ads, and banners for Nicollet Mall. In-house, the Print Shop produced more than 225 printed pieces, over 50 of which were related to the Centennial. Other notable printing jobs were materials for the summer reading program, productions for the Friends of MPL, for which the Library was reimbursed, and a 12 page booklet listing "Books to Buy and Borrow for Children."

-36- Arcade exhibits for the year, planned to relate to the Centennial, presented the following: - March 15: The Library Book March 20 - May 8: Fine Press Publishing May 13 - July 3: 100 Years of Acquisitions July 8 - September 4: Minneapolis Past: The Paintings of Anthony D. Hughes September 9 - October 21: Banned Books October 23 - December 19: 19th Century New England Authors December 23 - : Minnesotans Dig: 100 Years of Classical .Archaeology PRO continued to work on marketing and monitoring sales of The Library Book: Centennial History of the Minneapolis Public Library, published November 1984. With sales very gradual over the course of the year, the decision was made to reduce the retail price from $19. 95 to $10.00 effective September 3, 1985. Coincidentally, the book received a very favorable review in the October 1985 Library Quarterly, calling it "second only to Phyllis Dain 's monumental study of the New York Public Library as the best history of an American public library yet penned." The reviewer, Michael H. Harris, gave permission to excerpt the review for advertising, so we quoted it on a bookmark prepared to advertise the new price, and also in a paid advertisement on the book page of the Star & Tribune Sunday, Decem- ber 8, the cost of which was shared by MPL and the Friends. At year's end a total of 1,905 copies of The Library Book had been sold or given away. Since the dissolution of the Library Programs Office in 1978, the task of coordinating special programs has usually fallen to PRO, and 1985 was no exception. Programs arranged and publicized by PRO this year included IRS tax workshops, a live broadcast of WCCO Radio's afternoon program from Central Library April 15, a Polish Family Festival with guest storyteller Anne Pellowski April 27, Food Preservation Workshops cosponsored by Hennepin County Agricultural Extension, two concerts for children with the Sylmar Chamber Ensemble, a Sherlock Holmes evening cosponsored with the Norwegian Explorers, and a holiday film program cosponsored with the Downtown Council. Special displays inside and outside the Library were given particular attention this year. PRO staff arranged for MPL displays at the Capitol for Library Legislative Day, at the Forum All Association Conference, and at the Peace Child Festival at Peavey Plaza (where we had the book van parked for two days). For the third year in a row, Mary Forman prepared decorations for an MPL float for the Aquatennial Grande Day parade, this year featuring "one hundred years of enlightenment" and a tiered cake bearing flags with the names of each MPL agency. Unusual in-Library displays arranged by PRO this year were an exhibition of winning essays and posters by high school students on living with nuclear weapons, a display of "Between Friends/Entre Amis," a Canadian photo essay, along with the Telidon computer terminal presenting information about Canada as part of the Aquatennial, and an exhibition of the photo documentary work of Minneapolis College of Art and Design students that was shown at four Community Libraries plus the Minneapolis History Collection. Other accomplishments of the department were revisions to the Stock Room Supply Catalog explaining requisition procedures, a new design for MPL plastic book bags, pro­ duction of a brochure and poster on MAX, and an updated edition of the MPL Pocket Fact Book. PRO also began work on signage and investigated methods of in-house production to continue implementation of the signage program.

-37- PRO assisted with Centennial programs for the fall planned by Ruth Humleker, preparing publicity materials and invitations for the censorshop programs and the Helene Hanff Tea. The announcement in November of plans for a two-week amnesty period November 18-30 called for quick publicity efforts. PRO called a press conference and the news was released on Thursday, November 14. The print and electronic media took notable interest in the Amnesty and a good deal of positive publicity was generated. Martin-Williams Advertising also took an interest in the Amnesty and volunteered to design and place ads in newspapers, with MPL paying only the typesetting and production charges, about $250.00. Public relations-wise, the amnesty was an appropriate way to wrap up a year that enhanced the public image of MPL and celebrated one hundred years of enlightenment.

Respectfully submitted, t:-{_;~,;r:;,' #~ Kristi Gibson Public Relations Representative

-38- PUBLIC RELATIONS OFFICE STAFF ACTIVITIES Mary Forman Community Outreach Presentations Rosemount High School 80 North High School, North St. Paul 25 Plymouth Junior High, Robbinsdale School District 22 Metropolitan State University September 19, 1985 17 December 4, 1985 20 (both presented by Joan Murray, INFORM) Staff Orientation, April 11, 1985 21 TOTAL 185

Memberships and Committees Chair, Downtown Library Centennial Birthday Party Committee Cafeteria Smoking Regulations Committee Friends Volunteer Committee United Way Volunteer Recognition Awards Committee Multiple Sclerosis "Family Reading Roundup" Committee American Business Woman's Association, Viking Chapter Guild Press Poetry Writers Twin Cities Golf Club Minneapolis Park Board Golf Association Starlight Bowling League Minnesota Black Networking System Greater Minneapolis Girl Scout Council

Kristi Gibson Memberships and Committees Minnesota Library Association Minnesota Association of Government Communicators MLA Public Relations Committee MELSA Public Information Committee Director's Advisory Council

Workshops MELSA Sign Workshop Forum II All Association Conference

Suzanne Thompson Workshop MELSA Sign Workshop

Volunteer Friends of MPL Newsletter production

-39- PUBLIC RELATIONS OFFICE STAFF COMPLEMENT 1985

Gerald Anderson Duplicating Machine Operator III Detail January 1 - June 16 Certified June 17 - December 31

Mary Forman Library Technician January 1 - December 31

Kristi Gibson Public Relations Representative January 1 - December 31

Doris Peterson Duplicating Machine Operator II January 1 - December 31

Suzanne Thompson Administrative Aide (detail) January 1 - April 24 Graphic Artist April 25 - December 31

Robert Williams Graphic Artist .5 (detail) January 1 - December 31

-40- CHIEF OF CENTRAL LIBRARY SERVICES ANNUAL REPORT 1985 Perhaps the most far-reaching decision of Centennial 1985 for the Central Library was the universal weeding directive of May l. With the mandate to weed the collection in preparation for barcoding, all other objectives for Central departments took on an immediate second priority status. Realizing that it made sense to weed prior to barcoding, as barcoding would result in the creation of a type of shelflist/inventory, department heads embarked on a full scale weeding project with a deadline of March 31, 1986. The objective was to eliminate from the collection those items which were no longer wanted, thereby substantially reducing the amount of inappropriate additions to the final inventory. This action was accompanied by the preparation of the collection development policy statement. Drafted by the department heads, the policies reflected the unique nature of particular departmental collections. The issue of collection development was discussed by the Chief with each department head, and in February the Library Director met with all Central Subject Department Heads and the Chief to discuss his views. At that meeting, the Director confirmed his intent that Central Library remain a research collection, using a 60/40 split as a guideline. Department heads referred to the shift in the indicated needs of the public, i.e., toward seemingly more popular interests, but were directed to attempt to satisfy the somewhat schizophrenic personality of the institution. While this is an increasingly difficult task, the group was encouraged by the Director's position. All departmental drafts were completed by November. The equitable distribution of the materials budget, through the years, had been based on instinct rather than on cognitive decision. In late 1985 the Materials Budget Committee, comprised of Mary Lawson, Edythe Abrahamson, Dorothy Thews, and chaired by Elizabeth Fugazzi, developed a distribution plan based upon data gathered from sales and production figures available through Publishers Weekly. Using trends in the pub­ lishing world, the committee established a formula which provided a rational methodology for the allocation of funds per department; while this formula resulted in a severe departure from traditional sums to which the departments have become accustomed, it was felt that it was an­ other in a series of diligent attempts to meet the public need by pro­ vision of adequate funds in areas of expressed interest. Trust funds and the Chief's discretionary account were set aside to ensure the acquisition of long-range singular titles of an important research nature. This was a most significant departure from previous funding patterns and, while it was an intelligent and bold step, it will, no doubt, require a great deal of adjustment for each department and collection.

-41- As the Athenaeum Librarian, Richard Hofstad provided direction to Central Library collections, guiding the library through the world of rare books, incunabula, fine bindings and small presses. He served for seven years in that capacity and, as such, directed the library to its recognition, in 1985, of the need for a Special Collections Department. In January, Mr. Hofstad's recommendation to combine, geographically and philosophically, the various special collections in the library system was submitted at the request of the Chief of Central Library in the form of a report. In July the Library Administration accepted his recommenda­ tions and determined the following: a) a Special Collections Department was to be created in 1986, b) the Minneapolis History Collection would be a significant part of that new department, c) the department would provide increased public access to previously ''quarantined" library collections and d) the responsibility for the Book Selection Room was not to be a part of the Special Collections Department. In recognition of the Centennial Year, the facsimile edition of Les Tres Riches Heures du Due de Berry, considered by many bibliophiles t~ be the most beautiful of all books ever produced, was purchased by Mr. Hofstad, at the request of the Library Director, through special trust funds. As is always the case with an institution the size of Central Library, the people within it determine its personality and profile. Among those who contributed so significantly to the collection was Dorothy Burke, who, as head of the Minneapolis History Collection, singlehandedly acquired most of the local archival treasures which this community will enjoy in the years to come. Ms. Burke was widely known throughout Minneapolis as she provided guidance to writers, photographers, cartographers, planners, re­ searchers, and bibliophiles of all possible interests. As the MHC Lib­ rarian, she was undaunted in her pursuit of facts and artifacts and had a knack for putting people and places together which will long serve the less imaginative in their reconstruction of local history. 1985 opened with a commitment to redesign both the space and the services offered by the Art/Music/Films Department. Martita Schwarz, the Department Head, her staff, and the Chief of Central Library spent many hours in the discussion of objectives and intents, with the ultimate goal of a more efficient and effective delivery of service to the patron. In May, the architectural firm of Meyer, Scherer, and Rockcastle was selected to: 1) relocate the Films Desk, staff and storage area; 2) redesign and merge the two service desks in the Art and Music area; 3) create a listening/viewing center for slides, videocassettes, 16mm films, and recordings; 4) relocate the Copy Center; 5) provide adequate soundproofing for area housing the Oberhoffer grand piano. Jeff Scherer, the project architect, met with library staff throughout the summer and, in December, presented his final proposal to the library. At that point, estimated costs of the project had more than doubled and the library was left with the problem of finding additional funds in the face of an im­ pending budget cut. The project was carried over into 1986.

-42- A second reorganizational commitment was in the direction of service to children. Kathleen Johnson's report, submitted in November 1984, was accepted by the administration in 1985. In September 1985 the formation of a Children's Services Department was announced. Kathleen Johnson was appointed department head in December, the other positions and programs would be determined in 1986. The departmental emphasis was to be directed toward early childhood education, attention to caregivers, training of staff to work with children, and a strong combination of Central and Community Library staff working together toward the delivery of measurable, quality service. The identified scope of the new department did not in­ clude teens or young adults and was not intended to do so. After three long and arduous years, the design of signage for the library as a system was completed. Prototypes in Business and Economics Department at Central and the Walker Library in the Community Library system were in place and the entryway at Central (the Information Desk, Circulation and the Return Desk and the Check-out Desks) was redesigned to fit within the framework. The design and implementation process was a complex and difficult one, exacerbated by the inability of various vendors/suppliers to meet standards and deadlines. Consideration will be given to handling the system-wide adaptation of the design through a method of in-house fabrication. The continued commitment on the part of Central Department Heads to further increase accessibility to the collection was evidenced on several exciting fronts. Computer software collections, in both the Children's Room and in the Technology and Science Department, were cataloged and circulated through traditional circulation schemes, thus eliminating the need for tedious and offensive special permit paperwork at the subject desks. Some 2,605 persons utilized the Foundation Collection in the Sociology Department as staff in that department presented numerous public lectures in the use of the materials. In Technology and Science, the Minnesota Intellectual Property Association provided a computer terminal, monitor, and printer for public access to the collection of U.S. Patents and, by year's end, the department was the most heavily accessed patent depository library in the country. Communicatin9 with other libraries through the use of the computer (electronic mail), the department was able to effectively dispose of patents no longer wanted in the collection. The History Department conducted an experiment which mirrored activity in the Community Libraries, i.e., to shelve only that material which cir­ culates on the open shelf, in an effort to determine need and content of the contemporary collection. "Books on Tape" gained increased popularity in the Literature Department, as staff responded to current demands and trends on the part of the listening/reading public. Mary Lawson's chair­ manship of the MLA Ad Hoc Economic Vitality Committee took the Business and Economics collection to business and commercial sectors where it had not previously been mentioned. Government Documents staff kept the Library community apprised of possible restrictions on availability of government information. In November, staff met with Stan Gabriel of the

-43- City's Management Information Systems Department to begin initial dis­ cussions toward a more efficient delivery of the Minneapolis Tribune Index on-line. The Popular Library continued to increase the number of copies of popular titles purchased and to expedite the acquisition and accession processes for getting the materials into the building with minimal delay to the patron. Two individuals should be singled out as particularly responsible for maintaining a sense of well-being and orderliness for the staff at Central Library. Ms. Judy Thompson, the secretary to the Chief of Central from May 23, 1983 to August 5, 1985, and Ms. Diane Pfeifer, who holds that position at the writing of this report, are each, in her own way, indis­ pensable to the operation of this cost center. Each has her own unique sense of balance, timing, appropriateness and perspective that is to be envied. This office is grateful, once again, for the cooperation of the staff at Central Library. I know of no other public institution which exemplifies such a relentless and continual spirit of service, often in the light of significant obstacles. Respectfully submitted, -g~ 6 ¥7".rU Elizabeth B. Fugazzi Chief, Central Library Services

-44- MARS ADVISORY COMMITTEE ANNUAL REPORT 1985 In 1985 the MARS Advisory Committee was again not officially active, however, Darryl Barrett agreed to continue as Acting Chairperson of the MARS Advisory Committee. The tasks of compiling the monthly statistics for MELSA and checking the billing were taken over in 1985 by the secretary for the Chief of the Central Library, thereby relieving the Acting Chairperson of these additional duties. The Apple Ile minicomputer was in use during 1985 for online search­ ing, and most MARS searchers made use of this facility. Using this machine became slightly easier towards the end of the year, as the Apple Ile minicomputer was reprogrammed to increase its internal memory capacity, thereby virtually eliminating one of the major frustrations of using the machine -- the dropping of citations when printing the results of a complicated search due to the machine's originally more limited internal memory capacity. In 1985 the Technology/Science Department was fortunate to receive a WYSE 50 terminal, a Case-Rixon modem, and an Epson printer, generously purchased by the Minnesota Intellectual Law Association, in order to provide public access to the CASSIS system. Approximately 2,132 queries were made by the patrons and staff of the Technology/Science Department on the CASSIS system in 1985. A secondary benefit of having this terminal/modem/printer equipment in the Technology/Science Department was that the staff was also able to use this terminal for DIALOG, etc. online searching when the public was not using the terminal. While the total number of MARS searches (excluding the CASSIS statistics) decreased slightly in 1985 from the previous year, this decrease was thought, in part, to be due to the difficulty of access to the Apple Ile minicomputer by the MARS searchers, particularly if they were working in a department quite physically removed from the Online Room where the Apple Ile is housed. At the MARS Searcher's Meeting in October, 1985, several searchers expressed the opinion that there were a lot of reference questions which they encountered in their day-to-day reference service at the public desks which could have been more efficiently, quickly, and easily answered using online databases if a computer or terminal were more accessible.

-45- Therefore, a decision was made in late 1985 to purchase two Digital Corporation Correspondent Terminals, one to be housed in the History Department, and the other to be housed in the Sociology Department. These terminals have already arrived in the Central Library and are awaiting activation of the dedicated phone lines. The Art/Music/Films Department was also fortunate to be able to purchase a used Texas Instruments Silent 700 Terminal for an extremely nominal amount from Norwest Audit Services. This terminal will allow the department in the future to conduct its own online searches directly from the department. WILSONLINE and DATANET were two new online database services which were added to the MARS service in 1985. DATANET has offered to conduct an in-house workshop at MPLIC in early 1986 for all interested MPLIC searchers. With an increased number of terminals and increased access to these terminals, the MARS service at MPLIC in 1986 should be greatly enhanced, enabling the various subject departments at MPLIC to improve the quality of their reference services in serving the public.

Respectfully submitted, )d!vY'~ Darryl Barrett, Acting Chairperson MARS Advisory Committee

-46- MARS Statistics 1985 Table 1. Number of Questions by Department by Vendor

Dialog soc Wilsonline BRS Pergamon Datanet Total Sociology 493 1 0 0 0 0 494 Art/Music/Films 120 0 2 0 0 0 122 Technology/Science 482 4 1 0 6 0 493 Hi story 50 0 0 0 0 0 50

Business/Economics 153 0 0 0 0 l 154 Government Documents 33 0 0 0 0 1 34 Literature 76 0 3 0 0 0 79 MIL 37 0 0 0 0 0 37 MARS 5 0 0 0 0 0 5 Administrative

TOTALS 1449 5 6 0 6 2 1468

-47- MARS Statistics 1985 Table 2. Number of Questions by Library System and Month

ACL CCL DCL HCL RCL SPPL SCL WCL MPL OTHER TOTAL Jan 2 0 5 22 5 3 0 0 76 8 121 Feb 0 0 2 36 1 8 0 2 92 2 143 Mar 2 1 3 43 0 8 0 3 77 2 139 Apr 0 2 3 29 0 14 0 0 88 1 137 May 2 0 0 38 0 19 1 0 85 6 151 Jun 0 0 5 13 5 7 1 l 62 1 95 Jul 0 0 3 18 3 8 0 0 56 5 93 Aug l 0 l 11 1 9 0 0 54 1 78 Sep 0 0 5 12 5 3 0 3 56 0 84 Oct 3 0 l 19 6 9 1 2 69 5 115 Nov 1 3 0 36 3 5 l 0 105 11 165

Dec -2 0 -6 37 -7 - 7 -1 0 82 -5 147 Totals 13 6 34 314 36 100 5 11 902 47 1468

Notes AGL - Anoka County Library CCL - Carver County Library DCL - Dakota County Library HCL - Hennepin County Library RCL - Ramsey County Library SPPL - Saint Paul Public Library SCL - Scott County Library WCL - Washington County Library MPL - Minneapolis Public Library

-48- MARS Statistics 1985

Table 3. Search Analysts, 31 December 1985, by Department (total: 33)

Art/Music/Films Darryl Barrett, Jan Hennesy-Tapley, Anita Bealer, Martita Schwarz Business/Economics Mary Lawson, Renee Reed, Greg Henrikson, Mary Zeimetz, Irving Robbins Government Documents Julia Wallace, Leone Johnson, Nancy Corcoran History Robert K. Bruce, Audrey Canelake, Ann Hobbs, Doris Skalstad, Curtis Paschal, Judith Mosiniak INFORM Roger Hurd, Joan Murray Literature Linda Fritschel, Dorothy Thews, Carol Van Why MIL Kathleen Woods Science/Technology Edythe Abrahamson, William Johnston, Tom Smisek, Gloria Rohmann, Mary Schutte Sociology Jerry Blue, Walter Gegner, Kay Seymour, Eileen Schwartzbauer

Advisory Committee - 1985 Darryl Barrett, Acting Chairperson Carol Van Why, MELSA Representative Elizabeth B. Fugazzi, Ex Officio Member Leone Johnson, Past Chairperson

-49- CENTRAL LIBRARY BOOK SELECTION OFFICE

ANNUAL REPORT 1985

January 15, 1986

-so- SPECIAL COLLECTIONS and CENTRAL LIBRARY BOOK SELECTION OFFICE

ANNUAL REPORT 1985

January 15, 1986

INTRODUCTION

In this my last annual report before retirement, 1 have attempted to describe more extensively than in previous reports many of the numerous duties and responsibilities of this rather anomalous division of the Library. Since in the very near future this unit of the Library is slated to be fully re-organized, I see no point in making recommendations about ideal staffing or other matters. In any case some of these have already been made in the reports cited later in this report. During the six years I have been in this position, there has been substantial shifting and expansion of responsibilities, so that there is a considerable difference between the position and the responsibilities of the department in 1980 and 1985. It has been a challenging and rewarding job and I am happy to have been able to serve in it as my last position at the Minneapolis Public Library.

KITTLESON WORLD WAR II COLLECTION

In 1985 more than 400 books were added to the Kittleson World War II collection bringing its total to more than 8,000 volumes. We have continued to make efforts to acquire one copy of every important non-fiction book published on World War II in the English speaking countries by consulting the American Book Publishing Record (BPR), the British National Bibliography (BNB), and the Cumulative Book Index (CBI). Other selection sources were used including the first copies of titles going through the Book Selection Room, and advertisements from publishers, some of whom are very little known. We also strengthened the collection by acquiring older titles, many of which are out of print, from dealers specializing in books on World War II or military history. One bookdealer in England, World War II Books, has been an especially valuable source for older books in this category.

NINETEENTH CENTURY AMERICAN STUDIES COLLECTION

Approximately 125 titles were added to the Nineteenth Century American Studies Collection in 1985. The outstanding acquisition for the year was a copy of Benjamin Franklin Sanborn's THE PERSONALITY OF EMERSON, one of 25 copies specially printed and bound. The printing was done by D. B. Updike at the Merrymount Press on Japan vellum while the splendid all blue leather binding with gold ornamentation and tooling on the covers

-51- and spine was done by Sangorski and Sutcliffe, London. The volume is further enhanced by the inclusion of a three page letter from Emerson to E.G. Dudley dated 30 January 1863. Another noteworthy Emerson item was an edition of NATURE printed by the Roycrofters in 1905 on Japan vellum. The printing was limited to 100 copies and contains Elbert Hubbard's signature.

Other important purchases included a copy of the first edition of Longfellow's COURTSHIP OF MILES STANDISH published in Boston in 1858 and the first English editions of THE COURTSHIP OF MILES STANDISH (London, 1859) and EVANGELINE (London, 1854). Further interesting Longfellow titles added were a first edition, second state copy of VOICES OF THE NIGHT (Cambridge, (1839) in a full leather binding done by Stikeman and a first edition in the altered state of KAVANAGH (Boston, 1849) in a half-leather binding also done by Stikeman. One additional Longfellow volume must be noted: a first edition of his SYLLABUS DE LA GRAMMAIRE ITALIENNE published in 1832 when Longfellow was 25 years old and a professor of modern languages at Bowdoin College.

A number of the first editions of the works of Sarah Orne Jewett were acquired. Among these were a copy of THE MATE OF THE DAYLIGHT (Boston, 1884) inscribed and signed by the author; THE TORY LOVER (Boston, 1901) with a note from the author laid in; A NATIVE OF WINBY AND OTHER TALES (Boston, 1893); OLD FRIENDS AND NEW (Boston, 1879); and COUNTRY BY-WAYS (Boston, 1881). Another work by a feminist, Maria Lydia Child's ASPIRATIONS OF THE WORLD (Boston, 1878) with a letter signed by Child tipped in, was added to enrich our growing and increasingly valuable collection of nineteenth century American literature.

Finally, mention must be made, of the collection of thirteen black and white photographs taken by Roland Wells Robbins in 1945 of the excavation of Henry David Thoreau's house site at Walden Pond acquired with the assistance of Dale Schwie.

RARE BOOK COLLECTION

To mark the celebration of the Library's centennial year, an outstanding acquisition was made in a copy of the facsimilie edition of one of the greatest of all books of hours, known as LES TRES RICHES HEURES DU DUC DE BERRY, considered by many bibliophiles to be the most beautiful of all books ever made. This magnificent reproduction done in Switzerland was limited to 980 copies. Our copy was one of 350 distributed by the New York publisher, Harry N. Abrams for the English speaking world. It is accompanied by a vefy informative commentary volume written by the curator of the Museum Conde located near Paris where the original manuscript is housed. Purchased from the Pillsbury Fund, the pre-publication discount price was $6,120.00. Although it has not yet been possible to publicize this acquisition extensively, we were able to show it and present a brief talk concerning it to a number of groups including the Minneapolis Public Library Board, the Hennepin County Library administrative staff, the Subject Department Heads of this Library, and an interested group of librarians and faculty from Bethel College.

-52- A considerable number of books were acquired to strengthen the fine and private press collection. Purchased primarily from the Walker-Hudson Fund, these volumes included three from San Francisco's renowned Arion Press: FI.ATLAND by Edwin A. Abbott (1984) housed in a metal container; THE MALTESE FALCON by Dashiell Hannnett (1983) with evocative photographs of San Francisco in the 1920's; and THE GREAT GATSBY by F. Scott Fitzgerald (1984) distinguished by very unusual drawings by Michael Graves. We were fortunate to be able to add most of the output, so far very small, of the Grenfell Press of New York. Each publication of this press is commendably designed, but special note should be made of THE BOWMEN OF SHU by Guy Davenport (1983), PARIS VISIT by Robert Duncan (1985) and CULP by William H. Gass (1985).

Since the Bieler Press has made its home in Minneapolis and is located only a few blocks from the Library it seemed appropriate to attempt to acquire the entire output of this award winning fine press, and this we have tried to do. One of the most important acquisitions of the year involved another midwest Press, the Toothpaste Press, one with a longer history and a much greater list than the Bieler. A collection of some 150 of the publications of this press (practically its entire output) was purchased to add to our growing and impressive fine and private press book collection.

Mention must also be made, finally, of one other noteworthy and especially handsome acquisition: the Clover Hill Editions (London) STORY OF CUPID AND PSYCHE by William Morris in two volumes with a set of prints of the drawings. Planned by Morris in 1864 with illustrations by Edward Burne-Jones, it was not published until 1974. Printed on mould-made paper and bound by Sangorski & Sutcliffe in full dark-blue morocco, it is a most stunning production and a valuable addition to the collection.

Also in association with the Library's Centennial celebration, there were three extensive arcade exhibits using books from the Rare Book and Special Collections. The first of these centered on the fine press movement and was mounted in conjunction with a series of lectures jointly sponsored by this Library and the Minnesota Center for Book Arts. A separate window was dedicated to each of ten different outstanding fine presses. The second exhibit focused on ten famous acquisitions made during the last one hundred years, while the final exhibit publicized significant works of ten authors from our Nineteenth Century Studies Collection.

In building the rare book and special collections, it has been a pleasure to have had frequent contact with and to have made numerous purchases from several local Twin Cities bookdealers: Steven Clay of Granary Books; Robert Rulon-Miller of Rulon-Miller Books; James Laurie of James and Mary Laurie Books; and Leland Lien of Lien's Books.

PRESERVATION COMMITTEE ACTIVITIES

The Library's Preservation Committee again in 1985 consisted of James Dondelinger, Dorothy Burke, Darryl Barrett, and Richard Hofstad as Chair. Reconnnendations for expenditure of the preservation budget were made early in the year. It was decided to concentrate on completing the work

-53- recommended by James and Mary Laurie in their appraisal of the books in the Art Department's third floor cage. To accomplish this formidable task and other expenditures related, it was necessary to have several informative meetings with a number of bookbinder preservationists: Greg Campbell from Campbell-Logan Bindery; Michael Norman from Academic Bindery; Scott Husby, Bookbinder; Robert Strauss from the University of Minnesota Book Bindery; and Dennis Ruud of 2500 University Avenue in St. Paul.

By the end of the year most of the books from the third floor Art Department cage had received either the deacidification or the rebinding and repair reconnnended in the Laurie Report. All of this work was done by the Campbell-Logan Bindery. In addition to the work for the Art Department, twenty-one volumes were specially re-bound for the Sociology Department by Campbell-Logan.

Three desirable projects were completed for the Minneapolis History Collection: the 1885 Minneapolis Atlas was renovated (each leaf was removed and encapsulated after being de-acidified and repaired); the portrait of Gratia Countryman painted by Arnold Klagstad in 1930 was cleaned and re-varnished; and most gratefully levolor blinds were installed in the windows of the reading and work room as well as in the Friends Office area.

A meeting with Ted Ringberg of Dakota Microfilms was less successful in an effort to have microfilmed the local stock quotations for the Business and Economics Department. Since the quotes, clipped from Minneapolis newspapers over a long period of years, were inserted in a great variety of arrangements, overlapping and folded over, for example, it was necessary to resolve these problems before the project could begin. However, after giving the matter further thought, the Business and Economics department head reconnnended that the project be dropped.

Lastly, the Preservation Committee had an intensely interesting meeting with Tom Ramsey of Image Premastering Services, Ltd. headquartered in Mendota Heights. This firm has produced a laser videodisc for single frame applications. Mr. Ramsey demonstrated how a variety of applications could be stored and used on this disc. The end result of this project has not yet been completed nor seen, but it hopefully will be the start of a significant breakthrough for preservation efforts at this library.

VARIED ACTIVITIES

In the latter part of 1984, I was asked to prepare a REPORT ON PLANS AND Pl.ANNING FOR A NEW SPECIAL COLLECTIONS AND RARE BOOK DEPARTMENT. This report was completed and submitted on January 15, 1985. In relation to this project, I participated in a number of meetings with administrative staff and the architect, Dewey Thorbeck, and in one all-morning meeting at the East Lake Community Library with the Associate Director, the Chief of the Central Library, and the Superintendent of Buildings. In addition, I spoke to the staff at two identical meetings in early February in very general terms on the progress of the proposed plans.

-54- In early 1985 I was asked to chair a committee to look at the present function and the future responsibilities of the Minneapolis History Collection. Also on the Coumittee were Doris Skalstad, Dorothy Burke, and Julia Wallace. After several fruitful meetings during the first months of the year, the Committee submitted its report on July 1, 1985.

With the opening in 1985 of the Minnesota Center for Book Arts located a block from the Library, I had several occasions to meet and discuss long-range plans with Jim Sitter and Betty Bright, the two individuals responsible for managing the organization. One of the classes offered at the center was in bookbinding, and Michael Norman, who led this class, brought his students over to see a number of our best fine bindings.

Another class, studying "Everyday Life in America", has annually visited this department. This group from Metropolitan State University, spend the evening examining books and documents from the Huttner Collection of Abolition and Anti-Slavery materials. The visit on March 6 appeared to be as fruitious as the previous years' meetings.

In July, it was my privilege to be invited to the home of Mr. John Daniels, one of the outstanding book collectors in the area. Mr. Daniels, who specializes in collecting sporting books and magazines, had organized a most instructive exhibit of the leading sporting periodicals of the nineteenth century.

The Director of the Library asked that I join him in giving a slide/ talk presentation on October 7 to the American Association of University Women concerning the early history of the library. This program proved to be a very successful and rewarding event.

Dr. Gustav A. Swanson, former Head of the Department of Conservation at Cornell University and later Head of the Department of Fishery and Wildlife Biology at Colorado State University, is now retired and living in Minneapolis. He maintains a lively interest in Audubon and his great work The Birds of America, so I was happy to arrange for a group from his retirement conmunity to come to the library and view a film on Audubon as well as to see the famous original work.

CENTRAL LIBRARY BOOK SELECTION STATISTICS

During 1985, 16,685 books and pamphlets were sent by the Acquisitions Department to the Central Library Book Selection Office for consideration by heads of subject departments in the Central Library and by the Community Services Book Selection Librarian. Of this number, 15,262 new book titles were kept, 511 rejected, and 912 pamphlets and paperbacks were kept but not cataloged.

Departmental summaries of new titles are as follows:

-55- BOOKS KEPT BOOKS REJECTED PAMPHLETS KEPT

Art 966 13 39

Business & Economics 1427 33 85

ECOL 337 2 11

History 2008 5 31

Juvenile Fiction 614 104 173 Nonfiction 755 144 170

Literature Fiction 1013 73 185 Nonfiction 1536 47 29

Music 551 5 7

Sociology 2512 67 125

Special Collections 374 0 0

Technology & Science 3169 18 57

TOTAL 15262 511 912

Not included in these statistics are music scores, bound periodicals, microforms, phonodiscs, phonotapes, films and filmstrips, video cassettes, some gift books, and materials received on continuation orders and sent directly to departments through the Acquisitions and Catalog Departments. This accounts for the difference between the Catalog Department total of 22,626 new titles added and the Central Library Book Selection Office total.

In addition and also not reflected in the statistics from the Book Selection Room are the 837 titles acquired on a definite order basis in 1985. This figure is 71 more than in 1984 and 27 more than in 1983.

The Central Library Book Selection Office total of 16,174 new titles added is 1,674 less than its total for 1984. The Catalog Department total is 1,317 less than its total for 1984. Respectfully submitted, -:Ri~J, dfojstd Richard J. Hofstad Central Library Services Book Selection Librarian

-56- CENTRAL LIBRARY BOOK SELECTION OFFICE

1985

PROFESSIONAL STAFF

Richard J. Hofstad, Central Services Book Selection Librarian

CLERICAL STAFF

Sheryl Joines, Library Aide I (20 hours a week) Stanna Woodbridge, Clerk-Typist II

-57- ANNUAL REPORT Art, Music & Films Department 1985 ART/MUSIC Much of the activity in the department this year was concentrated on our impending reorganization. A committee of six representatives of various job titles within Art/Music/Films had a number of meetings early in the year to decide what we wanted in the new set-up. The Library Board of Trustees then chose the firm of Meyer, Scherer and Rockcastle to design our renovation. This department head and Ms. Fugazzi met with Jeffrey Scherer and interior designer Lynn Barnhouse many times during the balance of the year. Within the department, the various areas of responsibility (i.e., Pictures and Records service, Art/Music reference, Films service) have been studied for ways to coordinate and/or integrate our separate functions. We have also done a great deal of 11 weeding 11 in the many different collections of materials in anticipation of the move. In the fall we donated to the Lowthian College library the set of costume files which we had originally assembled for the students• use here in Central Library. Similarly we donated the remains of our dwindling cassette collection to the community libraries. These were efforts to streamline our holdings in preparation for the renovation. Other projects (including consolidating our half-empty catalog drawers so we can eliminate several cabinets) are ongoing. At this writing the architects' specifications await approval. The next step is to solicit contractors' bids. We hope construction will begin in early spring. In accordance with the recommendations of the Laurie report, 118 rare art books were sent out to be treated in 1985. Treatment included de-acidification, rebinding and/or other repairs. We will hope to con­ tinue with more of this work in 1986. Responding to the tricentennial anniversaries of three great com­ posers: Bach, Handel and Scarlatti, Richard Zgodava, our music librarian extraordinaire, made a point of acquiring more scores and recordings of their works, as well as new studies which were published. These helped us to respond to the increased number of inquiries for such materials. The triple anniversary also inspired a special display in the exhibit case next to the department. We have had a high turnover in aides this year, having "lost" five of the nine who were here at the beginning of the year. We've been lucky in finding experienced replacements. Also, with the arrival of

-58- Anita Bealer in February, the department had its full complement of librarians for the first time in many months. The challenge for the coming year will be to overcome the adverse effects of staff shortages and physical relocation and work toward an integrated, revitalized department. On a more personal note, this librarian has enjoyed her first year at Minneapolis Public Library and Information Center enormously. My fellow department heads have been most welcoming and helpful. Mr. Kimbrough, Mrs. Shannon, and Ms. Fugazzi were all very supportive. I had the fun of being on hand for all the Centennial activities and am ending 1985 in a glow of affection and enthusiasm for my new "home". I hope I will be able to make many positive contributions to the fine collections and staff of ART/MUSIC/FILMS. Respectfully submitted,

Art/Music/Films~~~r~o Department

FILMS Despite many setbacks, much was accomplished. The audio visual aides videotaped a Read-By-All Means lecture (Garrison Keillor), the Centennial birthday party, dinner, and luncheon, the Centennial lecture series, and the Censorship and Libraries panel discussions. Much of this remains unedited. The audio visual aides also acted as projec­ tionists for the following: environmental films on the 15th anniversary of Earth Day, summer films (Pinocchio and Esca e to Witch Mountain), Canadian Film Festival (tied in with the Aquatennial , annual Summer Animation and Short Film Festival, Censorship Film Series, The Hobbit for the British Festival, Audubon films in connection with the Athenaeum 1 s exhibit, the film Sherlock, Jr. for the Norwegian Explorers, and Disney cartoons which we co-sponsored with the Downtown Council, with a holiday appearance by Mickey Mouse. Community libraries continued to program 16mm films in 1985, but even that did not help our dwindling circulation. The only month that film circulation went up this year was June. We began giving away copies of our out-of-date 1981 catalog and 1983 supplement, but look forward to the promised 1986 printed catalog which our patrons may buy and take with them. Videocassette service to community libraries was expanded this year. We continued to route two packets of 30-40 titles to both Walker

-59- Community Library and North Regional Library, and brought Washburn Community Library's portion up to two packets in June. Also in June, East Lake Community Library began receiving one packet, which was expanded to two packets in September. Circulation of videocassettes continued to grow, with the week between Christmas and New Year's seeing over 400 cassettes go out at the Films Desk alone. Our patron statistics show what we had already had a feeling about: with videocassettes, we are really serving Minneapolis residents. The budget for the video collection was enhanced twice: in July, funds from the films budget were transferred to the video budget, and in October, funds from the art books budget were given to video. We were then able to purchase the Roots series, which we already own on 16mm film, to give people more choices when planning programs in January and February, for Martin Luther King, Jr. 's birthday and Black History Month. The most popular informational video added this year was The Winning Job Interview. We hope interest will continue to build i~986 for the videocassette Comet Halley Returns. A series of opera and ballet tapes were added, to answer a growing patron demand. Some classic titles were released on video this year and added to our collection: Pinocchio, Gone with the Wind, and Oliver!. However, the greatest demand has been for recently released films: Amadeus, Karate Kid, Beverly Hills Cop, and Ghostbusters. Also a favorite, Blood Simple, was made by two brothers from St. Louis Park and is winning international awards. More children's tapes and health-related tapes were added this year. 16mm films were added in the following subject areas: pregnancy and childbirth, parenting, chemical dependency, health for seniors, homosexuality, South and Central America, death and dying, computers, Halley's Comet, seasons, depression, and the Middle East. Three ex­ cellent children's films were purchased: Corduroy, Curious George, and Molly's Pilgrim. But even more satisfying was the addition of three wonderful films which appeal to teens: On the Rocks, Quest, and Junior High School. Saturdays in the summer were disappointing: on 8 of the 12 Saturdays we circulated less than 10 films, and we never checked out more than 30 videocassettes on a summer Saturday in 1985. These statistics were quite similar to those of March 4, the day we were open only from l :00 to 5:30 because of the snow. In preparation for the move to the other side of the building, equipment which had been housed in the Films Cage on 3rd Floor was re­ viewed. Much of it was old or needed repair, and was sold to the general public in the "Garage Sale" in August. The Films Desk kept only that equipment which we anticipated we would use at our new media desk. The rest of the equipment was given to the Maintenance Department and they

-60- are now responsible for all repair, maintenance, setting up, and transportation of audiovisual equipment. The MESLA A-V Committee was asked to complete its work and disband by the end of 1985. As a result, the rotating 16mm and videocassette collections were dispersed among the member libraries. We are still busy adding those titles to our collection.

Respectfully submitted, ~~ ~f~m T~f~~:rian ~

-61- STATISTICS

Art/Music

1984 1985 Questions answered Fixit (ceased in May) 140 26 ILL 205 234 Letters 23 11

MARS searches DIALOG 121 120 soc 0 0 NEXIS 5 0 WILSONLINE 0 2 BRS 1 0 Total 127 122

Films

16mm films 2,944* 3,022

Super 8mm films 462 462

Videocassettes - ~" 642 896

Videocassettes - 3/4" 93 93

Filmstrips - sound 197 197

Slides - 2 x 2 21,319 27,415 3/4 x 4 (no longer added) 26,190 26,190 Total slides 47,509 53,605

Viewers of circulated 16mm films 747,570 657,430

New registrants for 16mm films (Mpls) 1,244 835 Non-residents ---718 ---560 Total new registrants l, 962 1,395

New registrants for videocassettes (Mpls) 1,347 1,748 Non-residents 339 ---396 Total new registrants 1,686 2,144

Videocassette circulation - ~" 9,336 10,867

Videocassette circulation,_ 3/4" 61 83

* This is a corrected figure from the 1984 report.

-62- STAFF

Professional

Department Head

Schwarz, Martita Librarian IV

Art/Music Zgodava, Richard Librarian III Barrett, Darryl Librarian II Bealer, Anita (began Feb. 11) Librarian II

Films Tapley, Janet Librarian II

Clerical

Art/Music Dockman, Sheilah Clerk Typist II Frey, James (began March 4) Library Aide II Gegner, Jeffrey (sent to Films Jan. 14) Library Aide II Grivna, Iris Library Aide II Griffith, Jan (thru Nov. 23) Library Aide I Kerlin, Patricia (began April 29) Library Aide I Wallin, Joy (thru March 30) Library Aide I Sandberg, Dale (began full-time Feb. 12) Page

Films Calguire, Lucille (retired Jan. 4) Library Aide II Pickett, Lois Library Aide I Hill, Peter Audio Visual Aide I Peters, Nicholas Audio Visual Aide I Pinski, Judith (part-time, temporary; maternity leave July 3 - Oct. 7) Audio Visual Aide I Sjoberg, Bruce (resigned Dec. 9) Audio Visual Aide I Williams, Robert (Display Aide .5, Special Services PRO) Audio Visual Aide I

Interns, Urban Corps and Volunteers

Art/Music Beto, Lella (began Dec. 30) Urban Corps Friedlein, Edward (began Nov. 7) Urban Corps Passi, John (Jan. 21 - March 20) Urban Corps Dethmers, Miriam (thru July 5) Volunteer Johnson, Angie (Apr. 24 - June 25) Volunteer Linnemeyer, Bill (began Feb. 6 - worked 3 days) Volunteer Manthis, Tula Volunteer Menshek, Ruth (thru Oct. 15) Volunteer Zustiak, Anne (thru April 11) Volunteer

-63- Meetings, Conferences, Courses, and Seminars

Barrett, Darryl Attended; ALA Midwinter Conference, Washington, D.C., January 5-10. ALA Conference, Chicago, Illinois, July 5-11. Member: ALA. Association of College and Research Libraries. Art Libraries Society of North America. Classes: MIS 5103 Data Structures and File Processing, Univ. of Minn., 4 degree credits, Winter Quarter, 1985. MIS 3132 Data Communications Systems, Univ. of Minn., 4 degree credits, Spring Quarter, 1985. MIS 3131 Database Management Systems, Univ. of Minn., 4 degree credits, Fall Quarter, 1985. Committees: MPLIC Preservation and Conservation Committee. ACRL Section Activities Council. Conducted: Business, Program Committee, and Nominating Committee meetings of the ACRL ARTS Section at the ALA Mid­ winter and Annual Conferences. Officer: Chair of MARS Advisory Committee at MPLIC, 1985. Elected Chair of ARTS Section of ACRL, 1985-86. Secretary, Professional Librarian's Union of Minneapolis, 1985. Performances: Weekly performances as organist of Bethany Lutheran Church, Minneapolis, as well as special concerts, including Benjamin Britten's "A Ceremony of Carols", etc. Publications: Contributed to ACRL ARTS Section Newsletter, Fall, 1985. Volunteer: Chaired Reception Committee for MPLIC's "Dinner of the Century", April 25. Other: Travelled to Canada, France, Switzerland, Spain and India, including visits to museums, libraries, historical archi­ tectural sites, etc. Frey, James , Member: Twin City Cine Club. Walker Art Center. Classes: "Analysis of Educational Films" through Mankato State College. "Woodworking" through Minneapolis Community Education. Committees: As member of Library Centennial Dinner Committee, prepared a slide show illustrating library history. Staff Association Social Committee. Volunteer: Member of the Equipment Acquisitions Committee for the Minneapolis Telecommunications Network. Other: Worked free-lance in film and video production. Kerlin, Patricia Classes: Irish dancing at Crossroads School of Irish Dance. Volunteer: Worked at Library Bookmobile for Peace Child Festival. Workshops: Appalachian basketry. Norwegian weaving.

-64- Meetings, Conferences, Courses, and Seminars

Schwarz, Martita Attended: Minnesota Libraries Forum Conference 2, September 13. Member: Art Libraries Society, North America. Art Libraries Society, Twin Cities. Minnesota Citizens for the Arts Board. Minneapolis Institute of Arts. Walker Art Center. Minne­ sota Center for the Book Arts. Committees: Minnesota Citizens for the Arts, Program Committee. Volunteer: Peace Child Festival, October 5. Hospitality Committee, MPLIC Centennial Dinner, April 25. Workshops: Wilson Line Dialog Training, August 22. Zgodava, Richard Attended: Annual Conference of the Association for Recorded Sound Collections, San Francisco, June 19-22. Final per­ formance of the San Francisco cycle of Wagner's "Ring". Chicago Art Institute exhibition, "Treasure of San Marco". Member: Minnesota Music Librarians Society. Performances: Piano soloist for Chopin Festival, St. Paul, March. Piano soloist with Billings, Montana, Symphony Orchestra. Joint recital with Mr. Sid Zetlin (principal flute of Minnesota Orchestra). Judge for pianists' competition sponsored by the Schubert Club. Recital for the Library's Centennial celebration given in Heritage Hall, March 2. Official pianist, Metropolitan Opera Regional Auditions. Publications: Choral Composition, "Out of the Orient Crystal Skies", published by Augsburg Publishing of Minneapolis. Gegner, Jeffrey Member: Minnesota Turkish-American Association. Classes: Belly Dance Levels II and III, Cassandra School of Belly Dance. Conducted: Lowthian College Picture Collection Orientation, Sept. 26. Dance Instructor for Minnesota Turkish-American Association Dancers. Participated: Videki Hungarian Dancers. Minnesota Turkish­ American Association Dancers. Performances: Videki Hungarian Dancers - various performances in Metro area. Minnesota Turkish-American Association Dancers - Festival of Nations 1985, St. Paul. Belly Dance - Abdul's Afandy Restaurant, December 29. Workshops: Baratsag 1985 (Hungarian Folk Dance) in July. Belly Dance Workshop with Amir, Green Bay, Wisconsin, October 26. Other: MA in Library Science, Univ. of Minnesota, Spring 1985. Tapley, Jan Attended: 27th American Film Festival New York City, May 27 - June 1. National Film Market, Chicago, October 24 - 27. All-Association FORUM Conference, St. Paul, September 14. Member: ARLIS/TC, ARLIS/NA, EFLA, PLUM, MIA. Classes: "Video Primer". UC Video, September 22 - October 6. Committees: MELSA A-V.

-65- Meetings, Conferences, Courses, and Seminars

Tapley, Jan (continued) Conducted: Summer Animation & Short Film Festival, July 10 - August 14. Lecture to Children's Librarians on film pro­ gramming, May 7. Offices: President of PLUM. Participated: Juror for Great Plains Film Festival, Feb. 18. Interviewed by WCCO for National Library Week, April 15. Publications: Review of "Artpaper" in Minnesota Reviews.

-66- ANNUAL REPORT BUSINESS AND ECONOMICS DEPARTMENT 1985

The contribution of libraries to the economic vitality of the country has been a continuing theme in Minnesota during this Centennial year of The Minneapolis Public Library and Information Center. Public awareness of this connection is of utmost importance in maintaining and gaining support for libraries. The Business and Economics Department deserves congratulations for the considerable and noteworthy part they play daily in advancing the link between information and business success. This year, again, the staff responded to a multitude of challenging queries of considerable importance to the customer. In particular, the department nourished the entrepreneurial spirit by answering a wealth of questions on topics pertaining to small business. Other areas where reference inquiries were frequent included investments, real estate, cost-of­ living and city comparison data, company information, demographics for marketing, wage and salary figures, and job and career information. The Directory Desk felt an increase in questions on healthcare companies, venture capital sources, and international commerce. Indeed, the global economy is changing the world of business and the information it requires.

Reference inquiries also reflected a year of economic significance and economic contrasts. As the Dow Jones Industrial Average broke 1550, small farmers continued their formidable struggle for financial solvency. As the flamboyant Mega-Mall proposal became the center of controversy, the number of homeless people grew as low income housing dwindled. Bank failures (mostly rural) reached a Post-Depression high in 1985 while mutual funds soared, doubling in sales over 1984. An abundance of tender offers led to a busy year of takeovers and mergers while small business growth remained unabated. American labor endeavored to endure in a global economy, and pr&tectionism became a cry for USA economic survival. American companies operating in South Africa dealt with divestiture as the apartheid quandry turned explosive. Union Carbide continued to profit while failing to make retribution to the victims of mass chemical poisoning in Bhopal, and starvation in Ethiopia and other African countries persisted despite relief efforts while the USA worried about its competitive advantage. The scales of economic justice in 1985 were clearly tilted.

Informational service in the Business and Economics Department was given a boost in 1985 with our new, very visible signage in place all year. This, coupled with the "open reference" philosophy, is intended to improve collection access. The effect on reference service over time as patrons become familiar with the collection may mean a reduction in reference questions. Already, repeat users are helping themselves to materials that would have been handled by a staff member in the past. Ironically, a drop in statistics could mean we have been successful in increasing accessibility.

Certainly, the written evaluation of the Business and Science split, finally disseminated this past year, substantiated a high degree of success in the improvement of service with the emergence of two separate departments. It is

-67- fitting to summarize the key points of that study pertaining to the Business and Economics Department:

- service to in-house patrons has increased dramatically - directional questions shifted to the clerical staff, leaving the librarian more time for reference work - the entire department is answering more reference questions as a % of the types of patron contacts - there has been a degree of trade-off between efficiency of service and open access to the reference materials

Two major events occurred in the area of collection development during 1985. A massive weeding project which consumed a significant amount of staff time was embarked on in order to prepare for the bar coding of books under our new automated circulation system. The discard statistics reflect both the "no fault" weeds of duplicate titles which were not removed from the shelflist and the regular weeds on which accurate cataloging records were kept. This year, 20% of the volumes discarded from The Central Library as regular weeds were from Business and Economics, indicating the increased emphasis the department placed on creating a current and useful collection. Secondly, the Collection Development Policy for the library was revised in draft form in 1985, including the section for Business and Economics. The revisions for the Business and Economics Department reflect the importance of providing a customer-oriented collection.

The reserve fill rate is one measure of how well we satisfy our patrons. In 1985, Business and Economics satisfied a healthy 72% of reserve requests, a positive sign of increased responsiveness to our library users. In addition, new book titles added to the department exceeded last year's figure by over 600, representing 9.4% of all new titles added to the Central Library.

Although the number of periodical titles remained steady, those added were by popular demand and less expensive than the four discontinued titles whose subscription costs had risen to $680 by 1985. The new titles included Supermarket Business, Saavy, Success, and Savers Rate News.

Continuations which are a crucial component of the department's collection were ordered with restraint in 1985. Although the number of paid continuations increased by only one volume during the year, the Business and Economic Department's agency cost increased 10.3% due to inflation and the higher costs of those titles added over those which were dropped. Six Matthew Bender legal loose­ leaf services were discontinued and sold on bid. In addition, the Canadian Conference Board publications will no longer be on standing order but rather purchased selectively due to their steep price increase. Significant additions to the collection were the Mutual Fund Sourcebook, classified business directories for each state in the five state area, selected Kompass directories on foreign countries, the Medical Device Register and Worldcasts which we will begin receiving in 1986.

Telephone books have given the department pause for thought in light of the fee-setting by telephone companies for directory information and the increases in the cost of telephone books, particularly those for foreign countries. A decision was made to reduce the domestic telephone book collection by 167 volumes

-68- pn a trial basis in 1986. The foreign telephone book collection, much of which is out of date, will be reduced from 138 cities to 40. The cost of keeping current telephone books on 40 foreign cities is manageable although still expensive.

The arrival in March of our new Assistant Department Head, Gregor Henrikson, was a welcome event. The staff complement increased to a satisfying 5.5 professional staff until Sylvia Frisch's departure in June. The remaining complement of 5 professional librarians reduced overall hours of work at the public desk per professional to a level more on par with other departments of comparable public service activity.

Staff participated in several learning opportunities to enhance their knowledge and, thus, improve service to the public:

- Tours to James J. Hill Library and the St. Paul Public Library's Business and Science Department - Tours to the Hennepin County Law Library - Instruction sessions for the clerical staff on the Consumer Price Index and on stock and bond quotations

In addition, the department's educational role in teaching others about its resources was evident by the tours and bibliographic instruction provided to groups. Instruction in the use of business resources for purposes of investing, international trading, job seeking, and general use were given to the Minnesota School of Business, Normandale Connnunity College, Minnesota Trade Office, Hennepin County Law Library staff, Minnesota World Trade Center, Working Opportunities for Women, Western Union, Brown Institute, and Control Data Corporation.

The department's internal publication, "B/E UP-TO-DATE", although reduced to 6 times a year, has become a source of both inspiration and useful information due to Renee Reed's lively writing style and creativity. As a conmunication device, it reports on trends, resources, and activities of staff members. It provides a worthy substitution, at times, for person to person communication which is often an impossibility because of tight public desk schedules.

Other objectives accomplished in 1985 include

- completion of the draft for a training manual for new employees and substitutes - implementation of the new performance appraisal system - revisions of the "Labor and Industrial Relations" section for the 5th edition of MAGAZINES FOR LIBRARIES edited by Bill Katz - completion of the local association file update which will now be done annually - weeding of the Annual Reports (excluding Minnesota companies) so that paper copies are held only 2 years - completion of the vertical file guidelines in draft form - completion of two BOOKS FOR BUSINESS lists: "Investing" and "Small Business"

-69- For this Department Head, 1985 has been a year of intense activity through committee and professional association involvements. My sincerest thanks to the Business and Economics staff for their patience with the many meetings I attended. Although the link between these outside efforts and the work of the department is not always evident or understood, it is professional involvement and contacts that serve as catalysts for enthusiasm, change, and progress. It is professional activity and commitment that seek to secure public and governmental aupport for libraries, that support the principles of intellectual freedom on which the library's foundation rests, and which create learning opportunities for library workers.

During 1985, each and every person in the Business and Economics Department contributed to and cooperated in providing a high level of service. Although I cannot memtion every letter or word of praise given to the staff this year for their excellent work, the positive feedback from the public is a tribute to the department. It was not a year of earth-shaking events for the department's worklife, but it is memorable for being the first year of stability since the department's rebirth in 1983.

Respectfully submitted,

~~ /. .Lr.,-,_,~//n---- Mary L. Lawson Department Head

-70- ANNUAL REPORT BUSINESS AND ECONOMICS DEPARTMENT STAFF COMPLEMENT 1985

PROFESSIONAL

Department Head Mary Lawson Librarian IV

Assistant Department Head Gregor Henrikson (March 25- Librarian III Mary Zeimetz (Jan - Feb 15)

Librarians Sylvia Frisch (Jan - May 11, .5) Librarian II Renee Reed Irving Robbins Mary Zeimetz (Feb 18-

CLERICAL

Mary Lou McHugh Administrative Aide, Grade V (detail)

Mary Carr Clerk-Typist II

Margaret Johnson Library Aide II Michael Kulka

Marie Hanson Library Aide I Darlene Harff Dorothy Ward

Jamie Sandberg (Sept 7 to Nov 19, .2 "Regular Substitute" Nov 19- .4) Library Aide I

Mulugeta Araya (Jan to March 23, .5 Library Page I March 25 to Aug 30 .25)

-71- ANNUAL REPORT BUSINESS AND ECONOMICS DEPARTMENT STAFF ACTIVITIES 1985

Librarians

Gregor Henrikson

Committees: Library Centennial Celebration Conmittee

Conferences & Workshops: Predicasts Advanced User Seminar Disclosure Seminar Data Courier/Disclosure/Predicasts Joint Seminar DIALOG II Training DATANET Training Predicasts Marketing & Advertising Reference service (PTS MARS) Seminar "Two Economies: Are Librarians the Bridge", Minnesota Library Association

Mary Lawson

Memberships: American Library Association (ALA) Minnesota Library Association (MLA) Minnesota Online Users Group Minnesota Association of Continuing Adult Education Freedom to Read Foundation Special Libraries Association Friends of MPL

Offices Held: Minnesota Coalition Against Censorship, Secretary Minnesota Library Association, Board of Directors, Member-at-Large

Committees: Intellectual Freedom Committee, MLA, chairperson Delegate to the Minnesota Coalition Against Censorship, MLA Ad Hoc Economic Vitality Committee, MLA, chairperson Censorship Advisory Committee, MPLIC Budget Committee, Central Library, MPLIC Continuing and Independent Learning Services Committee, ALA, chairperson Library Instruction Handbook Committee, Critique and Advisor Group, ALA All Association Conference, Forum II, Program Committee

-72- Conferences & Workshops: American Library Association, Midwinter American Library Association, Annual Conference (Chicago) Dialog Business Databases seminar Regional Conference for 1986 White House Conference on Small Business All Association Conference, Forum II "Effective Management Strategies: Preventing Sexual Harassment in the Workplace," City of Minneapolis "Two Economies: Are Librarians the Bridge," Minnesota Library Association "Economic Growth, Technology and Trade" Conference, U. s. Dept. of Commerce

Coursework: Systems of Labor Economics, University of Minnesota

Special Projects: Editor, "Labor & Industrial Relations" section, 5th edition, Magazines for Libraries ~y William A. Katz

Author, "Censorship in Minnesota: the Last Decade," Minnesota Reviews, Fall 1985

Speaker, "Censorship, Youth and Rock Lyrics," Breck School

Renee Reed

Memberships: Minnesota Library Association American Library Association

Committees: Centennial Committee, Birthday Party, subconnnittee

Conferences & workships: "Library Services for the Disabled - What's Needed," MELSA Predicasts Database Training All Association Conference, Forum II Library Legislation Day

Special Projects: Contributor, "Labor & Industrial Relations" section, 5th edition, Magazines for Libraries by William A. Katz

Contributor, "Libraries" section, A Guide to Starting a Business in Minnesota, Fall 1985

Book Talk, "Business and Economics Books: Past, Present & Future" at Southeast Community Library

-73- Irving Robbins

Special Project: Contributor, "Labor & Industrial Relations" section, 5th edition, Magazines for Libraries by William A. Katz

Mary Zeimetz

Memberships: Minnesota Library Association Special Libraries Association

Conferences & Workshops: All Association Conference, Forum II

Special Projects: Contributor, "Labor & Industrial Relations" section, 5th edition, Magazines for Libraries by William A. Katz

Clerical

Peggy Johnson

Committees: Exercise Committee, Staff Association

Conferences & Worksh@ps: "Library Services for the Disabled - What's Needed?" MELSA

Coursework: Human Relations in Business, Minneapolis Community College Introduction to Computers, Minneapolis Community College

Special Projects: Participant, "Peace Child Festival," MPLIC

Mary Lou McHugh

Committees: Social Committee, Staff Association

Conferences & Workshops: Library Legislation Day

Dorothy Ward

Memberships: Minnesota Library Association American Library Association Friends of MPL

Conferences & Workshops: All Association Conference, Forum II

-74- ANNUAL REPORT BUSINESS AND ECONOMICS DEPARTMENT STATISTICS 1985

New Titles added: MPLIC B/E %

1984 1,292 17,087 7.6 1985 1,923 20,486 9.4

Items withdrawn adult nonfiction: B/E Central Library B/E %

1984 591 16,896 3.5 1985 regular weeds 4,214 20,805 20.0 no fault weeds 2,400

Book items sent for rebinding: B/E Central Library

1984 41 4,208 1985 340 5,028

#Not Reserves Total # filled % filled picked up

1984 521 286 55 37 1985 478 344 72 28

Reserves by Origin --MPLIC Interlibrary Loan 1984 253 268 1985 201 277

Off-Desk Reference Questions I of Questions 1984 1985 Chamber of Commerce 286 91 *'Fix it 457 110 Direct Mail 90 111

Total 833 312

*Fixit questions were discontinued June, 1985

-75- Off-Desk Reference Questions by Disposition # of Questions % of Total

Business Directory Desk 212 68 Librarians 75 24 Referred to other Departments 25 8

Online Searches B/E MPLIC % B/E

1984 142 1,551 9.2 1985

MPLIC Reference Questions and LIBGIS Contacts

Year In person Telephone Total

1984 Business and Economics 95,486 56,181 151,667 Business Directory Desk 37,199 68,342 105,541 1985 Business and Economics 97,347 60,725 158,072 Business Directory Desk 42,454 78,014 120,468

-76- CHILDREN'S ROOM ANNUAL REPORT 1985 The reorganization of children's services scheduled for early to mid- 1985 was periodically delayed throughout the year, leaving the Children's Room staff feeling somewhat in limbo but, for the most part, carrying on business as usual. In this case, business as usual meant the planning and presentation of 270 programs which drew 11,422 participants, an increase of 3007 over 1984. It was the largest attendance since 1969, a time when busses were more available for field trips and the library's Science Museum drew many classes that also visited the Children's Room. It also meant an estimated circulation of 98,018, 13.36% of the Central Library total (up from 85,687 and 11.4% in 1984) and the highest since 1967. Statistics can be dull or exciting; interpretation and perspective make the difference. Since this year signals another change in organi­ zation and staffing, it seems appropriate to include a brief comparison of pertinent current Children's Room statistics with those of 1978, the last year the Room held department status. The comparison is enlightening and, to us at least, exciting. 1978 1985 Staff FTE* 5. l 4. l Service hours l~inter 65 65/64 (Jan-May/June-Dec.) Summer 56.5 64 Circulation 63,453 98,018 Circulation% of Central 8.17% 13. 36% Materials added to collection 3,424 8,438 Programs 80/53** 270 Program Attendance 2326/1878** 11,422 The 1978-1985 figures bracket a period of gradual, almost consistent increase in circulation, programming and acquisition numbers. A recently-completed analysis of Central Library expenditure/circulation ratios for 1982-1984 indicate that the Children's Room has the lowest cost for any book-oriented department, a ranking which would be further enhanced were the uncataloged materials, especially board books and paperbacks, included. * Not counting shelver or, in 1978, Urban Corps intern. ** Planned, publicized and conducted by Urban Corps intern.

-77- The increase in materials added, 871 over last year, does not indicate an increased book budget. In actuality the budget was cut slightly over 5%, and the average cost of a book continued to rise. It does reflect the efficient disposition by the staff, particularly Ms. Bush and Mr. Hotvet, of the flood of community library weeds available for transfer and the ongoing projects of transferring to reference books indexed in standard poetry, folktale and biography indices. The "Books Withdrawn" statistic is not an accurate record of activity; the "no-fault" weeding process instituted preliminary to barcoding means that not all 1985 discards were counted. Since that process will continue until June, 1986, the book holding figures, when complete, will be a surprise. Materials added also included, thankfully, replacements purchased from the Fraser Fund and a number of publisher, staff and patron gifts. Most noteworthy of the gifts are the approximately 250 books (some signed first editions) and related memorabilia from Wilma Smith Leland and fifty-five Russian children's phonodiscs. Not tabulated but of interest are half a dozen collectible dolls donated by Miss Wood's School Alumni Association and a very large, soft stuffed dog from an anonymous donor which promises to be the most popular with young patrons. Very young patrons are also enthralled with the half dozen colorful new folding chairs and rockers which they can carry around or pull up to the two low "scavenged" tables now covered with board books in easily­ accessible cardboard bins. Other equipment requests were put on hold, awaiting the physical remodeling expected in 1986. Personnel, both permanent and temporary, remained remarkably con­ stant. The only change was the addition of Antoinette Simmons for two days a week beginning in March, which allowed for expanded programming. While there were no startling innovations in programming, three new series of toddler storytimes reflected the current focus on early child­ hood education. Preschool storytimes and film programs as well as the monthly Saturday specials with a puppet show, story and craft remained popular. A MELSA allowance and the Brock Fund financed half a dozen "professional" programs including a magician, a folksinger, a ventrilo­ quist, a reptile show and "An Evening with Maud Hart Lovelace." The bedtime storyhour, which drew the least participants, was discontinued for the winter months. A Book Week panel, "The Write Stuff," featuring a children's author, an illustrator and an editor, was well-attended. Most successful was "Grin and Bear It," a puppet show and bookmaking workshop cosponsored by the Library and The Minneapolis Institute of Arts, an experience which should spark future collaborations. The summer reading program, Enter Worlds Beyond, the first in many years with a MELSA-wide theme and materials, was the most successful ever in terms of participation, with 559 children signing up. That 356 of them were in the Read-to-me section, an MPLIC exclusive in its second year, is indicative of the large preschool population served downtown. The percentage who completed the program was lower, possibly

-78- reflecting the lack of an Urban Corps intern who traditionally has been responsible for followup contacts, particularly with caregiver groups. Clientele appears not to have changed but simply increased. Juvenile requests indicate the need for more duplication of popular titles. The metasticism of paperback series necessitates continuing evaluation and expansion of the paperback collection. Both require additional funds, as do the heavily used phonodisc/ and cassette/book combinations. Pre­ school software is still popular, and the requests for schoolage programs continue. Adult requests increasingly point up gaps in the circulating collection and the subsequent need to transfer more 11 endangered 11 titles to reference. It is particularly encouraging for the future to note growing use by young children's caregivers and by elementary education students, both in classes and as individuals. This has been a personally rewarding year. Serving on the Newbery Award Committee is truly a professional high point. Concommitant oppor­ tunities such as speaking to the Hennepin County Library Children's Services staff, videotaping a presentation for the Minneapolis Public Schools and introducing the speaker at the Annual Book Week Dinner at the University prolonged both the work and the worth of that experience. The enthusiasm shown by attendees at two workshops on recent children's books presented with fellow MPLIC staffers Kathleen Johnson and Susan Redpath for the Minneapolis Public school teachers and a similar one with Ms. Johnson for WISE volunteers was exciting and stimulating. Chairing the panel 11 Children and Censorship: A Culturally Pluralistic Perspective," held in conjunction with the traveling ''Censorship and Libraries" exhibit, was both a challenge and an educational experience. Neither personal nor room achievements could have been accomplished without staff support. The loyalty and commitment of this staff are outstanding. Though classed as temporary, Ms. Bush and Ms. Siegler attended children's services meetings and prepared programs on their own time. Their dedication, Ms. Simmons' creativity in leading a children's services workshop, Mr. Hotvet's diligence in keeping the room in order and the transfers moving, Mrs. Johnson's persistence in locating missing materials, Ms. Markov's cheerful coping with the deluge of acquisitions, Mrs. Ellis' constancy at the service desk - all these have helped fulfill the goals of the Room and made this a year of which we can be justifiably proud. This was the hundredth anniversary year of MPLIC, an event we celebrated with great joy. In one sense, the year also foretold the ending of the Children's Room as a separate entity, a potentially threatening situation. Since 1993 will mark its centennial, we urge that the reorganization be viewed and supported as an opportunity to enhance the pacesetting tradition established when Gratia Countryman recognizing both the need and the opportunity in library service to children, established this, the first children's room in the United States.

-79- Respectfully submitted, ~~~ Lois Ringquist Supervisor, Children's Room

-80- STATISTICAL SUMMARY 1985 BUDGET 1985 1984 Books $14,098 $14,804 Continuations l ,030 751 Periodicals 727 721 Software 500 MATERIALS COLLECTION Books Added Books Withdrawn New 1439 Hardcover 1278 Replacements 1177 Paperbacks 648 Transfers 3979 Restored 232 Total 1926 Hardcover Total 6827 Paperbacks 1592 Total 8198 Audio Added Audio Withdrawn Phonodiscs 113 Phonodiscs 49 Cassettes 98 Cassettes 25 Total 221 74 Software Added Software Withdrawn 19 0 APPROXIMATE HOLDINGS IN CATALOGED COLLECTION Books 69,644 Phonodiscs, cassettes 2,232 Software 44 GROUP VISITS AND TOURS 1985 1984 Groups 101 91 Visitors 3356 3308 SPECIAL PRESENTATIONS 1985 1984 Groups 169 114 Visitors 8066 5107

-81- CHILDREN'S ROOM STAFF 1985 FULL TIME Lois Ringquist, Supervisor A. Loretta Ellis, Library Assistant Virginia Johnson, Library Aide I PART TIME Walter Hotvet, Shelver .6 Antoinette Simmons, Librarian II, .4 March 11 - TEMPORARY PART TIME Virginia Bush, Librarian II .44 Andrea Markov, Library Aide I .27 Marla Siegler, Librarian II .3 FRIENDS VOLUNTEERS Betty Sorensen John Lau, January - June Richard Fredericks, March - June Katy Shaw, August

-82- CLASSES, CONFERENCES, SEMINARS, WORKSHOPS, ETC.

Lois Ringquist: American Library Association Midwinter Meeting, Washington, D.C., January 4-10. 11 Bringing Schools into the High Technology Age, 11 a lecture by futurist Earl Joseph, Minneapolis Athletic Club, January 24. 11 Sexual Harassment, 11 a training session for city supervisors, Lutheran Brotherhood Building, April 10. 11 Storytelling, 11 a lecture by Anne Pellowski, MPLIC, April 27. Kerlan Award luncheon and Lecture by Eleanor Cameron, University of Minnesota, May 9. 11 The Future of the Urban Library, 11 a lecture by Lowell Martin, MPLIC, May 15. Children's Literature Association Annual Conference, Ann Arbor, May 17-19. American Library Association Annual Conference, Chicago, July 5-9. Everychild Conference, New York City, August 23-25. Forum All-Association Conference 2, St. Paul Civic Center, September 14. 11 Library Staff Serving Youth: Managers of Information for Children, 11 a lecture by Barbara Will Razzano, St. Paul Public Library, September 16. "Censorship in American History: A Cultural and Social View, 11 a panel held in conjunction with the exhibit "Libraries and Censorship, 11 MPLIC, September 18. 11 How to Raise a Super Reader, 11 a lecture by Jim Trelease, South High School, October 2. Peace Child Festival, Peavey Plaza, October 5. 11 The Community of Children, 11 a panel held as part of The Great Midwestern Bookshow, Butler Square, October 19. Annual Book Week Program and Dinner with Paula Fox, University of Minnesota, October 24. Loretta Ellis: "American Libraries in 1985, 11 a lecture by E.J. Josey, MPLIC, March 20. Kerlan Award Lecture by Eleanor Cameron, University of Minnesota, May 9.

-83- Chase Lecture by Ashley Bryan, University of Minnesota, June 25. "Children and Censorship: A Culturally Pluralistic Perspective," a panel held in conjunction with the exhibit "Censorship and Libraries, 11 MPLIC, September 25. Virginia Bush: Kerlan Award Lecture by Eleanor Cameron, University of Minnesota, May 9. 11 Chil dren and Censorship: A Culturally Pl ura 1i sti c Perspective," a panel held in conjunction with the exhibit "Censorship and Libraries," MPLIC, September 25. Annual Book Week Program and Dinner with Paula Fox, University of Minnesota, October 24. 13th Plains Regional Conference of the International Reading Association, Minneapolis, November 8. Marla Siegler: Kerlan Award Lecture by Eleanor Cameron, University of Minnesota, May 9. "Children and Censorship: A Culturally Pluralistic Perspective," a panel held in conjunction with the exhibit "Censorship and Libraries," MPLIC, September 25. Annual Book Week Program and Dinner with Paula Fox, University of Minnesota, October 24. Antoinette Simmons: "Library Staff Serving Youth: Managers of Infor­ mation for Children," a lecture by Barbara Will Razzano, St. Paul Public Library, September 16. "Notable Books of 1984," a continuing education class, The College of St. Catherine, November.

COMMITTEE ASSIGNMENTS Lois Ringquist: American Library Association: 1985 Newbery Committee Minneapolis Public Library and Information Center: Centennial Observance Committee

-84- GOVERNMENT DOCUMENTS DEPARTMENT ANNUAL REPORT

1985 It was a year of increasing national and local concern for issues of access to government information. While the Government Documents De­ partment staff took a keen interest in these issues, there was also a continuing effort to increase the efficiency of access to the wealth of information which remains available in the department. A major change in department staffing took place in July, when one full time librarian and a weekly substitute were replaced by two part­ time librarians. Nancy Corcoran returned from leave to work half time, and Leone Johnson chose to change from full time to three days a week. While the change resulted in a reduction of\ day per week of professional staff, it has provided better continuity in reference service and more flexibility in Saturday scheduling. The department was not open on summer Saturdays. Transfers of documents from other departments occurred throughout the year. A gift subscription to the Congressional Record was trans­ ferred from History, and issues are shelved in the public area for browsing. As part of the major weeding project undertaken by Central Library departments, documents being discarded were checked by Documents staff. Approximately 70 documents were retained in the collection, chiefly missing issues from series already owned. In addition, infor­ mation was provided to the Catalog Department to permit substitution of the Superintendent of Documents number in the cataloging records for documents being withdrawn from the LC collection. The department's own weeding efforts focused on the congressional hearings which have been replaced with microfiche. Responsibility for the large collection of uncataloged NASA docu­ ments, which had been maintained for many years by the Technology De­ partment and its predecessors, was transferred to Government Documents. Since the indexes to these publications, as well as many other documents from the agency, are in Documents, the transfer should make research and collection maintenance more efficient. A volunteer in the Shelving De­ partment checked the entire collection against the microfiche collection in Documents, and over 3500 paper duplicates were discarded. The re­ maining documents will be weeded and then integrated into the shelflist. Consideration of both shelving space and budget led to a decision to switch the department's subscription to the Federal Register to microfiche. Since the cumulated rollfiche subscription to the Government Documents Catalog has proved to be a very efficient alternative to the Monthly Catalog, the department's subscription to a second set of the

-85- Monthly Catalog has been dropped. Maintenance of the shelflist of federal documents remains a major task in the department, and it was made more complex by a decision in the Government Printing Office to establish new numbers for many serial publications. Each change requires several cross-references, and many also require changes in COM catalog records. A major administrative change in Washington also caused shifts in both the shelflist and in shelving. When the National Archives became an independent agency in April, all of its documents, which had previously been classed in GS, were moved to AE. This includes large, heavily used sets such as the Federal Register and the Code of Federal Regulations, and here too careful references must be made to help staff follow the trail back to earlier publications. The shelflist typing project which began in September of 1984 continued into early May. While the project was terminated before the work was completed, a total of 16,514 cards were typed, making the shelflist much easier to work with. This typing has been a recurring project in the department. In 1985, 6,828 new temporary shelflist cards were filed. At an average typing rate, these would take 24 days to type. In an effort to increase efficiency without sacrificing service, the Department Head began a project to evaluate each document which is received in looseleaf format, to determine which ones must be kept up to date for the public. Some will be dropped from the collection altogether, and others retained but not updated. This should result in speedier updating of those which are maintained in current status. Kathleen Woods was selected as the new librarian at the Municipal Information Library (MIL) in City Hall. Under her direction a number of changes were instituted and several staff changes accomplished smoothly. These are detailed in the report of that agency. The entire library world seemed to be more concerned with access to government information in 1985. Much of this increased visibility stemmed from the proposed circular on the management of government information which was released by the Office of Management and Budget on March 15. By the time the final circular was released on December 24, most library organizations had taken a stand and the subject had been discussed at every major meeting. Department staff participated in planning a local meeting on the subject on October 24. Respectfully submitted, ~ut,rF.1~1 :.~:l~~/ Department Head

-86- GOVERNMENT DOCUMENTS DEPARTMENT

1985 Staff Nancy Corcoran, Librarian, . 5 July 1 - December 31 Yvonne Gaulke, Library Aide I, .6 January 1 - December 31 Anna Hobbs, Library Assistant, . 2 January 1 - December 31 Leone Johnson, Librarian, .6 from July 1 January 1 - December 31 Sharon Ledin, Clerk-typist II January 1 - December 31 Judith Mosiniak, Library Assistant, . 2 January 1 - December 31 Julia F. Wallace, Department Head January 1 - December 31

-87- GOVERNMENT DOCUMENTS DEPARTMENT 1985 Staff Activities

NANCY CORCORAN Memberships American Library Association Minnesota Online Users' Group Secretary-Treasurer, 1985-86 Meetings and Conferences Forum All Association Conference 2, St. Paul, September 13, Minnesota Census Data Center Annual Meeting, St. Paul, October 22. LEONE JOHNSON Memberships Minnesota Library Association Minnesota Online Users' Group Speeches and Presentations Minnesota Census Data Center Annual Meeting, workshop on data sources and use, October 21. DIALOG 2 training, St. Paul, May l. MLA GODORT meeting, St. Paul, May 15. Capitol Area Library Consortium, St. Paul, May 23. Forum All Association Conference 2, St. Paul, September 13. DIALOG Update, St. Paul, October 24-25. Access to Government Information: Information/Planning/Strategy Meeting, Golden Valley, October 24. SHARON LEDIN Memberships MPLIC Staff Association Board of Directors JULIA WALLACE Memberships American Library Association Coordinator, Statistics Task Force, Government Documents Round Table Citizens League Minnesota Library Association Chair, Government Documents Round Table Special Libraries Association Metronet Committee on Accessibility and Affordability of Information, Chair

-88- Speeches and Presentations 11 11 The Ins and Outs of Government Documents , continuing education workshop, College of St. Catherine, April 19. 11 11 Endangered Information: Government Censorship and Secrecy , panel member, Forum Conference, St. Paul, September 13. Meetings and Conferences American Library Association midwinter conference, Washington, D.C., January 4-8. Who Will Know? An Issues Forum, Minneapolis, April 26. Two Economies Forum, St. Paul, May 30. Census Bureau local public meeting on planning the 1990 census, St. Paul, June 18. American Library Association Annual Conference, Chicago, July 5-9. Forum All-Association Conference 2, St. Paul, September 12-14. How To Do Business With The Federal Government, Bloomington, September 24. U.S. Government Printing Office Workshop for depository librarians, Washington, D.C., October 15. Depository Library Council to the Public Printer, Washington, D.C., October 16-18. Minnesota Census Data Center Annual Meeting, St. Paul, October 22. Access to Government Information: Information/Planning/Strategy Meeting, Golden Valley, October 24.

-89- GOVERNMENT DOCUMENTS DEPARTMENT 1985 Statistics

Federal Documents Added 51,350 Depository 48,019 Bound 232 Unbound paper 18,972 Microfiche 28,815 Non-depository 2,650 Paper 2,078 Microfiche 572 Doc Ex 681 State and Local Documents Added l , 912 Cataloged books 219 Depository microfiche l, 199 Other 494 Non-Document Materials Added 514 Cataloged 81 Uncataloged 433 Total Added 53,776

Federal Documents Withdrawn 7,136 Depository 6,410 Paper 5,854 Microfiche 556 Non-depository 726

-90- MUNICIPAL INFORMATION LIBRARY ANNUAL REPORT 1985 During 1985 a number of efforts were made to reach out to MIL 1 s patrons and to other libraries that might serve as part of our in­ formation services function. Kathleen Woods visited the Legislative Reference Library in St. Paul and the Public Administration Library at the Humphrey Institute of the University of Minnesota. She met, also, with the special librarians who are members of the Insiders Group in Minneapolis. A recent additions column was established in For Your Information, the Minneapolis city employees 1 newsletter. MIL was mentioned in five issues of For Your Information during 1985 and, in addition, Ms. Woods contributed two articles to the newsletter about the city 1 s charitable drive which she co-chaired this fall with Lois Baron and Jack Jensen. In May, MIL published an updated Directory of City/County Information and Service Resources replacing the 1981 edition. Since July 15, a public service announcement about MIL has been running on one of the city 1 s cable television stations. MIL research was highlighted this year by an intensive effort to obtain information relevant to the Bloomington mega-mall project during July and August. Interns Laura Migliorino and Mark Fox undertook to increase LOGIN activity this year. 57 quests were made, resulting in 133 responses. LOGIN accepted 9.5 units which were submitted by MIL reducing the subscription fee by $380. The November 18 issue of Nation's Cities Weekly carried an article describing MIL 1 s exemplary use of LOGIN. During the year, MIL responded to approximately 9090 reference requests. Internally, MIL reorganized the system for handling recent additions to the collection, began dismantling an old, unused mono­ graphic documents file, and weeded the cataloged collection of multiple (more than 3 of one document) copies. Two Transitional Work Internship Program interns were hired to do filing, photocopying and inventory con­ trol. Two Urban Corps interns left and were replaced by two Urban Corps interns from the Humphrey Institute. As an additional professional activity, Kathleen Woods wrote the first draft of a handbook on how to develop a bibliographic instruction program in a public library as a member of the ALA Library Instruction Round Table Handbook Committee. Respectfully submitted,

1 1/ /) •'-f)./c2· c;{• /,/., ,, - . "fi-] L,( t7-t',~.::i.,,. .. l,..,'"' (L{....c...~'t_./ ,,/ v t ,.,. - Kathleen G. Woods Librarian

-91- MUNICIPAL INFORMATION LIBRARY 1985 STAFF Kathleen G. Woods Librarian, January 1 - December 31 Tom Jensen Urban Corps Intern, January 1 - July 12 Laura Migliorino Urban Corps Intern, January 1 - November 4 Mark Fox Urban Corps Intern, July 8 - December 31 Greg Wagner Urban Corps Intern, November 19 - December 31 James Keaton Transitional Work Intern, March 6 - December 31 Simone Dawson Transitional Work Intern, November 25 - December 31

-92- MUNICIPAL INFORMATION LIBRARY

1985 STAFF DEVELOPMENT Kathleen G. Woods Professional memberships: Citizen's League American Library Association Special Library Association Minnesota On-line Users Group Speaking engagements: Minneapolis city department heads meeting: presented LOGIN System Friends of the Library Tour Guides: presented MIL Forum All-Association Conference 2: poster session with Hennepin County Government Center Information Library Ways and Means Committee budget hearing: spoke in support of Transitional Work Internship Program Book Talk at Walker Library Conferences/classes: Elusive Business Sources - College of St. Catherine Government Documents Workshop - College of St. Catherine Finding Business Information with the Data Courier, Disclosure, and Predicasts Data Bases Legal Research Techniques - Hamline University - Mall Predicasts Training Seminar - MPLIC Datanet Training Session - Minnesota State Planning Agency

-93- TO: Elizabeth B. Fugazzi, Chief Central Library Services FROM: Robert K. Bruce, Head History and Travel Department DATE: January, 1986 RE: Annual Report for 1985

I have the honor to submit the narrative portion of the History De­ partment annual report. If it reflects the dedication and hard work of the extraordinary staff of the Department, then it is accurate. I commend each and every one of them to your attention. I also want to note that the History Department has received numbers of compliments to MPLIC because we have provided superb service while the University Library is reorganizing and not in a position to give much service, if any. It is, however, with some embarrassment that I turn this in. In putting it together, I discovered it could be called the Year of Un­ finished Business. There was involvement in many projects which have been barely started, or well started, but not completed. I am especially con­ cerned about my part in performance evaluation and note that it will receive immediate attention. It is with deep pleasure that I acknowledge your leadership, your calming words in moments of high frustration, and your wise thoughts when I am stuck. It has been quite a year. Respectfully submitted,

Robert K. Bruce, Head History and Travel Department

-94- HISTORY AND TRAVEL DEPARTMENT ANNUAL REPORT

1985 The major efforts of the History Department continue to be directed toward serving the public. In addition to responding to patron querries, we expend major energy in collection management. With the decision this year to emphasize weeding, the department responded nobly; by the end of the year, we had discarded approximately 65 shelves (an estimated 2,000 volumes) and we are almost finished with the Library of Congress classi­ fication. But, some activities and projects had to be given up. The weeding took additional time because we decided, in order to increase circulation, to get onto the open shelves material that is the most popular with our patrons. Emphasizing currency along with patron demand, we sent thousands of volumes to the sub basement, put up signs encouraging patrons to ask for what they could not find, interfiled folios, and brought up some 300's, 900's and L's. We are still not satisfied with the experiment in terms of its "look" on the open shelf; we have no idea if circulation has increased. The other major administrative decision which should have benefited the department this year was the plan to implement performance evaluation. Unfortunately, the department head did not follow through. We also were involved with the Job Analysis form and with the data this provides, a handle on performance evaluation is available. We are looking forward to the next steps in the Supervisory Needs Assessment project to help focus our staff development and educational goals. The Library's Centennial year did provide a series of opportunities, especially when one includes the all-staff meetings and the Censorship program, for us to increase knowledge through a variety of specially qualified and wise speakers. Each staff member who availed themselves of one or more of these found each a wonderful learning opportunity. The staff rose to all of the challenges of this special year with their usual classy performances and I commend their abilities, resource­ fulness, and ongoing drive for excellence. They continue to absorb national and worldwide history and obviously travel both for information and recreation. We had only two staff meetings this year, but I attempted to share library information in writing. We all felt the blow when Donna Christopherson, our lead clerical person and the person who has frequently been thanked in earlier reports for special efforts, became ill during the last quarter of the year. At this time we do not know when she will return. We have survived without her, thanks to Lisa Polec's willingness to absorb a share of clerical duties - which has brought more work both to Ms. Rucks and Mr. Olson -

-95- and because we have had an Urban Corps intern, Ms. Rachel Hagen, whose skills and education, along with her magnificant attitude, have allowed us to have her at the reference desk many hours of her days with us. The skills of our first intern this year did not match our needs, and the difference was astounding. The year also saw pre-planning for a new Special Collections Depart­ ment for MPLIC. This has relevance because both the Minneapolis History Collection and Genealogy will leave History. Ms. Skalstad was particularly involved in drawing up guidelines for MHC as a part of Special Collections. This was also the last year for the MHC Librarian, Ms. Dorothy Burke; a difference will certainly be noted. Ms. Burke 1 s energies and efforts have made MHC a notable portion of MPLIC and she has received praise that has shown on the Library. As mentioned above, we do not have statistics on the Department 1 s 1985 circulation; we hope the downward trend will be reversed. We also do not know in what direction our reference statistics will go, although we feel it has been a very busy year. Ms. Skalstad helped to coordinate the In house Circulation Study and we feel the preliminary data indicates how much activity takes place in History, especially with newspapers and travel material. No report has been issued on the study we did of use of the Genealogy Room, but preliminary data indicates that, from a quick and dirty tally of use of the Newspaper Index to the local paper, 11% of the 11 11 requests were for information published within the last week , an addi­ tional 13% wanted information within the last month, and, a total of 55% sought information published within the past three months. The Newspaper Indexers, and others, have been involved in investi­ gating the possibility of utilizing the power of microcomputers to in­ crease the speed of access to the information available through the Index. Procedures have been carefully and systematically analyzed and we are awaiting developments.

There are a number of other things in an 11 0n going 11 phase: l) the use of the collection was observed in January by the Chief; the Book Selection Policy was re-edited, weeding criteria was added, and this still needs some work; 2) while MAX, the automated circulation system has yet to affect us, we still need to look at location codes and format types for 11 11 correctness ; 3) Ms. Hagen has finished her work on the maps which comprise the History of Minneapolis Ward Boundaries and we are awaiting word on how to publish these; 4) Ms. Hagen has also gone as far as she can go with a project to identify inconsistencies in our History Periodi­ cals Index. This process needs to be expanded for MHC. One project is nearly finished: Ms. Polee, with help from others as limited time allowed, almost finished the inventory of the Reference Collection. What remains is to see how many 11 reserves 11 turn up missing volumes. We also did turn in the annual request for 11 subscriptions to be dropped 11 this year; a full-fledged study needs to be done, but annual

-96- examination will be continued. One small final note, we did host a special high-tech display on Canada during the Aquatennial, but it was not always working as desired. The Centennial year brought the joys of celebration and the wonders of new knowledge; it also brought the enormous task of weeding that has weighed us down. We look forward to starting the Second Century by finishing some projects, and hope that the possibilities offered by the Library being the Center for the Book Arts will carry on the intellectual stimulation of the Centennial.

-97- MEETINGS AND CONFERENCES

1985 Members of this department continue to be active in a wide range of conferences/meetings/committees. The following highlights do not include the wide ranging travel that does so much to liberate us from conventional viewpoints and also broadens our understanding in providing patrons with special guidance in the Travel Department.

National Professional Meetings Special Library Association: D. Skalstad American Library Association: C. Paschal State and Regional Meetings Minnesota Library Association and Forum II Program Planning Committee (until resignation in early April): R. Bruce Legislative Day: R. Bruce Metronet Annual Meeting and various breakfasts: R. Bruce, D. Skalstad Forum II (All Association Conference, host of Poster Session): R. Bruce American Society of Indexers (Local chapter): J. Mosiniak, A. Hobbs Advisory Boards and Committees Council for Office of Library Development and Systems and chair of CLIME (CE Subcommittee) including CE Day V: R. Bruce Melsa Task Force on Disabled: A. Canelake City Training Committee: R. Bruce Continuing Education "Looking for Law": C. Paschal Organization of American Historians: C. Paschal, R. Bruce Social History Workshop: R. Bruce Humanizing Technology: R. Bruce Dialog Training: C. Paschal, J. Mosiniak, A. Hobbs (II) Miscellaneous CPR: D. Christopherson, R. Bruce Exercise Class: L. Polee, A. Hobbs, R. Bruce

-98- ANNUAL REPORT STAFF of the HISTORY AND TRAVEL DEPARTMENT 1985

PROFESSIONAL

Bruce, Robert Head Burke, Dorothy MHC Canelake, Audrey Librarian Hobbs, Anna Library Assistant, Indexer Mosiniak, Judith Library Assistant, Indexer Paschal, Curtis Librarian Skalstad, Doris Assistant Head

NON-PROFESSIONAL

Businaro, Karla Library Aide I (part-time) Christopherson, Donna Clerk Typist II Hagen, Rachel Intern (beginning 29 Jul 85) Hunter, Pat Library Aide I (part-time, ending 13 Jun 85) Jungers, Celestine Clerk Typist II, MHC Kirchner, Lauraine Volunteer Nwokoro, Godwin Intern (31 Jan - 8 Mar 85) Olson, Raymond Library Aide I Polee, Lisa Library Aide I Rucks, Carol Library Aide I

-99- HISTORY AND TRAVEL DEPARTMENT STATISTICAL HIGHLIGHTS 1985

BUDGET EXPENDITURES (Paid in 1985)

Books $42,852.67 Continuations 20,390.48 Periodicals and newspapers 19,159.27

Total $82,402.42

GIFT FUNDS

Allowance $2,181. 79 Encumbered 187.16 Expenditures 1,470.28 Balance 524.35

MATERIAL RECEIVED

Books

New titles 2,008 Books rejected 5 Pamphlets 31

Total 2,044

Duplicates Book Selection Room 334 Other duplicates 13 Replacements 371

Total 718

Continuations

Subscriptions 762 Gifts 81

Total 843

United States Geological Survey Topographic Maps 3,141

-100- Periodicals

Subscriptions 488 Gifts 177 Continuations 24 Microfilm 13

Total 602

Microfilm

Newspapers 206 Periodicals 16 Reels used (filed) 7,388

Pamphlets and Clippings

Pamphlets and clippings processed in the Department 1,909 Vertical File maps 433

MATERIAL WITHDRAWN

Books 341 Phonodiscs 0 Phonotapes 0

BINDERY

Books rebound 706 Periodicals bound 298

PHOTOSTATS AND MICROPRINTS

Orders for prints in History ($1.50) 80 Orders for prints in History ($.15) 64 Microprints by patrons U/K Orders to commercial printers 61

CORRESPONDENCE

Letters received and answered 221

-101- ANNUAL REPORT Staff of the MINNEAPOLIS HISTORY COLLECTION 1985

Burke, Dorothy Librarian III

Jungers, Celestine Clerk-Typist II

Trulen, John Volunteer 5 to 6 hours

McKnight, Pamela Volunteer 10 to 12 hours per week

Peterson, Elizabeth Volunteer 4 to 5 hours per week

Hoffman, Martha volunteer 17.\ hours Sept. & Oct.

-102- ANNUAL REPORT

MINNEAPOLIS HISTORY COLLECTION

1985

The big event of 1985 for the Minneapolis Library system was, of course, the celebration of its centennial year. Every staff member took part in what became a year-long birthday party. For the Minneapolis History Collection (MHC), the highlights were the public's curiosity about the library and the city it serves which was heightened by the pub­ lication of Bruce Benidt's THE LIBRARY BOOK, the splendid lobby exhibit of MHC 's "resident artist" Anthony Hughes' paintings of old Minneapolis buildings (including the old Public Library), and the use of conservation funds to clean the fine portrait of Gratia Countryman, the Library's third director.

There were other centennials to observe as well: those of the Minneapolis Society of Fine Arts (MSFA), Honeywell, Inc. and Bachman's florists (to name the most publicized). Since the history of the Fine Arts Society and the Public Library are intertwined, it was a pleasure to be of service to Jeffrey A. Hess, author of the fine book, THEIR SPLENDID LEGACY, THE FIRST HUNDRED YEARS OF THE MINNEAPOLIS SOCIETY OF FINE ARTS. The book was published about the middle of the year and a ,gift copy was given to the Collection by its author. Researchers from Honeywell, Inc. who made extensive use of MHC last year also presented the Collection with two copies of Honeywell's centennial history. Bachman's, a family business for all of its one hundred years, had its own great collection of history but presented MHC with several copies of its commemorative booklet. All of this centennial fervor made the MHC staff acutely aware of the importance of preparing for such events before they take place, if at all possible.

Gifts to the Minneapolis History Collection were many and varied although none was as large as the Irvin or the vanderwater deposits of 1984. Among the most interesting were the documentary photos taken by students of advanced photography at the Minneapolis College of Art and Design and presented in May on the condition that they be displayed. Table displays of the photos were put up in community libraries and in the Collection to delight patrons. The subjects of the photos were chosen by the students and reflected their interests: portraits of young 'punkers' from the Hennepin-Lake area, land use in the Metro Area, recycled railroad depots in small towns of Minnesota, underground rock bands, old and new views of city streets and portraits of women artists will be the stuff of history in future years. The Pillsbury Company's long-awaited history of its business from 1869 to the present was grate­ fully received as was six boxes of maps and charts from the Minneapolis Heritage Preservation Commission. Second deposits of material were re­ ceived from the Floyd B. Scott family of North Minneapolis; from Mrs. J. D. Holtzermann, widow of the owner of Holtzermann's store in the Seven

-103- Corners area; and from Janet Salisbury, sister of Harrison Salisbury. The latter donated a wonderful collection of atlases and single maps including the 1885 Atlas of Minneapolis. It is a rare book and MHC's copy had just been de-acidified and preserved with library conservation funds when Miss Salisbury's copy, in excellent condition, arrived. Three large cartons were received from our faithful friend, Barbara Flanagan, and included copies of National Register surveys for 25 Minneapolis build­ ings. City, suburban and telephone directories from the law firm of Leonard Street and Deinard comprised some 74 volumes and were used to re­ place worn copies in MHC and the History Department. Back copies of two neighborhood newspapers, the Longfellow Messenger and the Powderhorn area's Horn were deposited as well as the first three issues of Canterbury Downs' official magazine, Post Times. Two boxes of books from the St. Paul Pub­ lic Library have yet to be opened and the papers of Minneapolis' Elective Study Club, 1889 to 1981, have yet to be arranged. Photographs, postcards, student papers, business histories and a 9-page chronology on the life of artist Peter Gui Clausen (whose large painting of St. Anthony Falls hangs at the back of the second floor), were received. Vertical file material transferred from other departments in the library now fills 3 trucks and 2 boxes in MHC's workroom area. The Literature Department has transfer­ red its scrapbooks on the Guthrie and Cricket Theaters along with ten file card drawers on Minnesota authors and 24 file card drawers on Minneapolis Vaudeville and theater events from 1884 to 1921. These last are part of the Minneapolis Journal index compiled by the WPA Newspaper Project in the 1940s.

The contribution of volunteers has been exemplary this year. John Trulen has given 5 to 6 hours per week and has typed newspaper indexes to MHC and Times file clippings on the Minneapolis public schools, the Mississippi River (its locks and dams, river transport, 9-foot channel project, shore development in the Metro area, recreational use, etc.), biographies and more. He was the first person in the library to find out about and present MHC with a copy of ALL HELL BROKE LOOSE, William H. Hull's compilation of anecodotes about the Armi.stice Day blizzard of 1940. In September, three volunteers were found to work on the old photos in the Times newspaper files. While one found the work too solitary an occupation, two have given and continue to give long hours to the project, undiscouraged by the never-ending nature of the task.

Correspondence was less in 1985 than 1984 -- 136 letters as compared to 185 in the earlier year. Photo orders were down as well, but MHC's photo and information resources are now well-known by the communications media and city architectural firms. There have been more camera crews in to re-photograph old pictures than ever before and the collection needs that kind of attention. If publicity is to be mainly word-of-mouth, it is well that the big organizations become as aware of MHC as the individual user.

In 1985, the MHC librarian gave show-and-tell talks to the Vetruvian Society (a group of architectural historians of which she is a member), to Foster Dunwiddie's architectural history class from the University of

-104- Minnesota, and to two groups of endowment fund researchers from the Minnesota Orchestra and Augsburg College, respectively. The librarian also attended the first annual writers' conference sponsored by the Minneapolis Writers' workshop and St. John's University at Collegeville, August 2-4. Since MHC holds the papers of the Workshop, the Collection was able to cooperate in a December occasion at the Hennepin County Government Center where new books by ten Minnesota authors were presented.

In this last annual report of her career, the MHC librarian has looked back to her first (1972) and has been surprised by the number of changes that have taken place and by how much the Collection has remained unchang­ ed. Service, acquistion, arrangement and preservation remain the big con­ siderations, but if space in the public sector was the main drawback to service in the years 1972 to the middle of 1974, then space in the non­ public sector is becoming a drawback to service, acquistion and preser­ vation in 1985. As for arrangement, lack of adequate staffing has always made this a problem which will increase under the new librarian unless she or he receives more staff support than is presently the case. Two­ thirds of all materials in the Collection are uncataloged at this writing. While indexes and finding lists have been made for many, it has been impossible to keep them up to date. The patron's sometimes unreliable knowledge about his subject must be relied upon to provide the staff with clues about where to look. Staff knowledge of the time spans covered by newspaper indexes is important and here, the old Minneapolis Times 110- file-case 'morgue' is a great help as its contents are filed by subject and its materials bridge part of the gap between the indexes (1915 to May 1948). Without this treasure, these years would be lost to Minne­ apolis history as far as the Collection is concerned.

The future of the Minneapolis History Collection and all special collections in the Library will be much brighter when they are consoli­ dated, or rather, kept separate but united under a head of special col­ lections. The problems of such collections differ from the problems encountered in the departments and community libraries and they need to be addressed by someone with an understanding of how to solve them. To have representation at department head meetings, to be recognized as a part of the public library's service to the public, to be able to better serve that part of the library's public who need and want this type of service is devoutly to be hoped for and can only enhance the Minneapolis Public Library's service to and standing in its community. Re~-pe_7tfully submitted, /.f··.~~ ~~/ u/>P /?-'/J.,Z/~ ~~

k Dorothy M. rke, Librarian Minneapol History Collection

-105- The Literature Department

As in other areas of the Library, rrany of the Literature Department's activities in 1985 were in response to and in preparation for the corning of MAX. We have been tailoring our ordering to accarmodate changes in the Acquisitions and Catalog Departments due to the addition of barcoding. We have also carried out a massive weeding project of our hard-cover books.

Weeding by the department head and assistant department head dominated much of the surrmer and fall. We sent 67 trucks of fiction, Dewey and LC books, a total of over 12,000, to the Friends of the Library for disposal. These were in addition to our regular discarding of 1,958 books. With the exception of a few odds and ends we are finished with our book weeding. We are now mapping procedures for the weeding of Literature's periodicals, a process made more difficult by the interfiling in one vast stack area of Literature's periodicals with those of the Technology and Business Departments.

Our community contacts during the year involved visits to outside agencies as well as cooperation in and co-sponsorship of library-based events. In two groups, staff members visited the Ordway Theatre for a guided tour shortly after its opening. We also made a get-acquainted visit to our new neighbor, the Minnesota Center for the Book Arts in late March, and several of us visited the Great Midwestern Bookfair in Butler Square in August. As a group we attended "Execution of Justice" at the Guthrie, "Fool for Love" at the Cricket and "Kitchen" at the Theatre de la Jeune Lune. The department and assistant department heads visited the St. Paul paperback library on 7th Street and several bookstores, in a study of shelving options for the Popular Library.

There were other individual visits to the Wisconsin Center for Film Research in Madison, the Walker (Museum) and Guthrie Libraries and the Ames Library at the University of Minnesota. The Ames Library visit resulted in the gifts to us of some 16 boxes of Indian-subcontinent language books-mostly recreational reading, which the University does not see as part of its responsibility. We found about 1/3 of the Indian titles suitable for addition to our collection, and they are beginning to circulate, particularly the Urdu. We hope, with the help of the University Library, to increase the Indian community's awareness of our holdings.

There were several contacts with the writing community during the year. We co-sponsored with the Loft a panel on "Creative Non-fiction" on September 5, and visited Loft headquarters at their new location, in the same building as the Playwright's Center. We are presently conferring with the Minnesota Science Fiction Society, looking toward the possibility of co-sponsoring a series of lectures by middle-ranking science fiction writers.

We have noted that already high interest in creative writing continues to increase. The Twin Cities now have bona fide literary agents to handle the work of local writers such as Tim Rumsey, Evalina Chao, and Kate Green.

-106- An additional annual writer's conference, well-publicized and well-received, was inaugurated at St. John's University in Collegeville in August. The Literature Department's "Home-grown Authors" exhibit in late November was particularly popular with the public.

Responding to pa.tron interest of long standing, Carol Van Why, Assistant Depa.rtment Head, compiled a list of newer Large Print books. The list has been very popular with our Cormnunity Libraries and with the Friend's volunteers who serve the homebound. Requests for a listing of our growing collection of Books on Tape are becoming rnore frequent. As is the case with the Large Print titles, the "Books on Tape" are of increasing interest to the elderly. In February we transferred a catalogue case of our other audio-tapes (with the exception of the foreign-language instruction), from the workroom into the public area. We have noth saved time and effort of desk staff and rrade the tapes more readily available to the public.

Under the direction of Linda Fritschel, we completed our first holdings inventory of short story anthologies listed in the Short Story Index Collections Indexed 1900-1978. The Catalog Department continues to transfer 1 copy of each anthology to reference, and we are ordering to fill gaps in our holdings.

Our desk staff has noted increasing referrals to MPLIC £ran the University of Minnesota, and rnore students seem to be coming to us for in-depth research. Calls from Minitex for reference help are coming in to our desk. We surmise that the increased reliance on MPLIC rray be due to University Library confusion during conversion to the Library of Congress classification system.

We continue to watch circulation in the Popular Library closely and to tailor our buying and our weeding accordingly. A reshuffling and moving of cases in October resulted in 2 fewer bookcases and fuller shelves. Because of continuing interest we now retain all genre fiction and biographies for 5 years, while continuing to discard general fiction and non-fiction after 3. Popular Library paperbacks circulate heavily and often empty racks prompted a survey to determine if paperbacks were being returned. In April Linda Fritschel, who buys the literature-class and fiction paperbacks for Pop, reported that paperbacks are generally being returned, although slowly, with the possible exception of some Young Adult titles. Empty racks are apparently the result of insufficient buying and too-infrequent reshelving. Meanwhile we are buying paperbacks for Pop in increasing numbers. We are hoping that the advent of MAX will rrake the imposition of fines for overdue paperbacks feasible, leading to rnore prompt return.

Because of our interest in brisk circulation in Pop, we attempt to add very popular titles as early as possible; we want the public to have a sense that it has a chance to find a desired newer book available for check-out. We continue to buy from Bookmen and to rnonitor the amount of time which elapses for popular titles to reach the shelves. Purchases from Bookmen still arrive in the Library rnore quickly than from other sources,

-107- sometimes by days or even weeks. There has been some slowdown in processing because of the addition of barcoding and the demise of the Uncat Hardcover category. While Sheryl Joines, Popular Library's ~-time aide, was on a 5~ week vacation, Literature's new aide, David Sal.Iron, learned many of Popular Library's procedures. We therefore have back-up help to keep Popular Library books flowing to the shelves at all times.

Physically, we have had no new equipnent this past year. We are awaiting the arrival of two much-needed bookcases, one for our overcrowded desk reference area, the other to accommodate growing numbers of LC titles. We will not be able much longer to avoid sending ready-reference sources to the stacks. We hope in the near future to be able to order and install attractive bookcases for the Popular Library.

Fiction bestsellers, as usual, dominated our year, with Michener's Texas, Auel's Mammoth Hunters and local authors, Tim Rumsey, Pictures from a Trip, Evalina Chao, Gates of Grace and particularly Garrison Keillor's Lake Wobegon Days, generating the most patron interest. Shirley MacLaine's Dancing in the Light was the most popular literature-class hardcover for the year. While Vietnamese titles circulated far more briskly than those of any other foreign language, there has been a noticeable decrease in Vietnamese circulation in late 1985; for the first time since we were able to purchase Vietnamese titles, there are numbers of Vietnamese books on the shelves. Second in interest this year, as in 1984, were Russian­ language books. We are noting increasing numbers of Spanish speakers with little or no knowledge of English.

During most of 1985 we have not had our full staff complement. Since September 6 we have had only 3 of our 4 librarian positions filled. While we have had excellent regular substitute help from Carol Gurstelle and Ann Pieri, we have had to put some projects, such as the overhaul of our Toastmaster's collection, on hold. We do not at present have a professional with expertise in Young Adult work, and some of our other materials areas such as audio and theatre are awaiting the completion of our staff complement to be permanently assigned. We hope to be up to our proper numbers early in 1986.

1985 was for all of us in the Library the first year of the new Performance Evaluation procedures. This has meant frequent rather intensive meetings with staff members. I feel that it has led to improved corrmunications which have benefitted me and my excellent staff. z0...-rr-'"L-t-.:c?4 )9, Th-~''""i'L Dorothy D. ahews Head, Literature Department January 15, 1986

-108- I. Reserves

Literature Department

Patron Staff Total Total Reserves reserves reserves reserves reserves not Year taken taken taken filled picked up 1984 943 13 956 780 28 1985 820 46 866 670 33

Popular Library - all classifications 1985 Total reserves taken 307

II. Rebinds, discards

1984 1985 Volumes sent for rebinding...... 643 360 Volumes discarded •...... 3,190 13,958 (approx.)

III. Book Selection Roan count of new titles kept 1984 1985 New Fiction Titles ...... 1,234 1,013 New Non-fiction Titles ...... •...... 1,780 1,536 Totals •...... •...... 3,014 2,549

IV. Books sent to other agencies Feb. - Dec. 1985 To MPLIC Agencies 1,986 To Hennepin County Agencies 120

-log- LITERATURE DEPARTMENT/POPUIAR LIBRARY

ANNUAL REPORT

1985

PROFESSIONAL STAFF

Thews, Dorothy, Head. Van Why, Carol, Assistant Head. Rohrnann, Gloria, Librarian II, 3/5 time, left 9/16. Fritschel, Linda, Librarian II. Frisch, Sylvia, Librarian II, began 5/13, left 6/15. Gurstelle, Carol, regular part-time substitute. Pieri, Ann, regular part-time substitute.

CLERICAL STAFF

Johnsen, Barbara, Clerk-Typist II. Preston, Lee, Library Aide I. Sletten, Marcelyn, Library Aide I, left 4/15. Salmon, David, Library Aide I, began 6/10. Joines, Sheryl, Library Aide I, half-time, Popular Library. Hunter, Patti, Library Aide I, part-time, beginning 6/10. Winstead, Jean, Library Aide I, regular Saturday substitute.

SHELVING STAFF

Lampley, John R. , Library Page I.

-110- Professional meetings, seminars etc, attended by Literature Staff

Fritschel, Linda

Member: MIA Cormuttees: Melsa Task Force on Services to the Disabled Minneapolis Public School's Information Technology Curriculum Advisory Conmittee Attended: Workshop sponsored by Melsa Task Force on Services to the Disabled (on planning comnittee) All-Forun1 Conference Greater Midwestern Bookfair, October 1985 Classes: S[Bnish, University of Minnesota (two quarters) S[Bnish America: Revolution and the New Literary Consciousness, University of Minnesota

Johnsen, Barbara

In charge of MPLIC Staff Association Blood Donor Group Member of Clerk-typist II Committee

Lampley, J.R.

Member: Affirmative Action Advisory Committee

Salmon, David

Civil Service Evaluation Discussion Member (pre-questionaire)

Thews, Dorothy

Member: AI.A MIA MN. Review Board of Directors MPLIC Supervisor's Affirmative Action Advisory Cornrnittee Central Library Materials Budgetary Committee Creative Non-fiction Committee in cooperation with the Loft Civil Service Evaluation Group Discussion Member Attended: Greater Midwestern Bookfair, October 1985 Wisconsin Center for Film Research All-Association Conference Class: Intermediate French, spring, sumner and fall sessions, International Institute

-lll- Van Why, Carol

Member: ALA PLUM, Treasurer, 1985 Cormnittees: Melsa Reference Committee Chair, 1985/86 Attended: ALA Conference, Chicago, July 1985 Greater Midwestern Bookfair, October 1985 Beyond the Basics Dialog Conference, ST. Paul, November 1985

-112- SOCIOLOGY DEPARTMENT ANNUAL REPORT 1985

1985 was a gala year for the Library as it celebrated its one hun­ dredth birthday. Department personnel served on connnittees, did research, acted as hosts, and simply joined in the fun of the programs and parties that made this a memorable year in the history of the Library.

The department's materials budget included $56,595 for books, $14,497 for continuations, and $13,465 for periodicals. This was an increase of $3,581 over the 1984 materials budget. 2,512 new titles were added.

This year a special effort was made to use some of the materials budget to strengthen the collection in high demand subject areas. Many new and duplicate copies of books in the fields of drugs, alcoholism, the martial arts, interracial marriage, transvestism, prostitution, folklore, marriage customs, social customs, games, contests, dance, the Jewish re­ ligion, and the Unitarian religion were ordered.

The Library's unallocated gift funds were used to acquire many cost­ ly reference books. Some of the titles acquired with these funds were Psychware; Great Yacht Races; The Illustrated Encyclopedia of Mankind, 1984; Corporate Five Hundred; Psychology and Theology in Western Thought, 1672-1965; The International Encyclopedia of Education; CIC's School Di­ rectory, 1984, Region 4; Computers for Nonprofits; Handbook of Philosoph­ ical Logic; Highlanders of Thailand; and the Foundation Center slide-tape show.

Funds from the Preservation Connnittee allowed Sociology to send out twenty-one volumes to be restored or rebound. Such unique and irreplace­ able titles as Geschichte Des Kostums, Histoire de la Vie Privee des Fran­ cais Depuis les Temps les Plus Recules Jusqu'anosJours, Bilder Ur Sv~a Folklifvet, Les Ornements de la Femme, and~ History of Dancing from the Earliest Age to our Own Times will once again be available for the public to use.

Two collection projects were undertaken in 1985. A "no fault" weed­ ing of the total book collection was started by the librarians. The weeding will be completed by April, 1986, and will insure that only books which are really wanted in the Sociology collection will be barcoded and entered into Max, the Library's new automated circulation system.

The other project, the interfiling of the service floor oversize collection with the regular service floor collection, was completed by the end of the year. The new arrangement made it much easier for patrons to locate books.

The Library, The Foundation Center, and the Minnesota Council on Foundations co-sponsored two successful foundation center workshops.

-113- The workshop in January was for the Minnesota foundation center collec­ tions and affiliates, and the one in June was for the cooperating col­ lections and affiliates in Minnesota and surrounding states. Both work­ shops helped to let people get to know each other, share ideas, and plan for better future foundation information dissemination.

Walter Gegner took over as supervisor of the Foundation Center Co­ operating Collection in January. Besides speaking to many groups about the foundation collection and writing a monthly book column for the Giving Forum, he weeded and revamped the foundation pamphlet and book collections and revised the department's foundation brochure.

An F & G desk model tally counter was purchased for the foundation collection in August. It was attached to a shelf at the service desk so that staff would be able to keep a sight count tally of people using the foundation collection. Although the sight count statistic was taken for only five months, this statistic plus the yearly statistics of people telephoning or coming to the service desk showed that at least 2,605 people had used the foundation collection. 115 computer searches were also done for foundation collection users.

Two changes were made in the Adult Basic Education Collection which made it less difficult for patrons to use. New Slant shelves were purchased for the collection bookcase to better display the mate­ rials, and graded reading level labels were put on the front covers of all the books in the collection.

It was disappointing that for the first eight months of the year the space in the ABE area of the department which was set aside for the Minnesota Literacy Council tutors was not used, but in the fall, after an announcement at a MLC training session that this space was available, we did have one or two tutors and their pupils using the area each night that the Library was open.

Jerry Blue did an evaluation of the Adult Basic Education Collec­ tion. He found that the collection was being used--441 books were circu­ lated in 1985. He also found that the collection was a worthwhile and necessary one, but reconnnended that for better utilization the collec­ tion needed to be promoted in 1986.

As the supervisor of the Adult Basic Education Collection, Mr. Blue was featured in an article in Metroletter and served as a panel member on the Literacy Resources, Inc., television production entitled "Speak Out for Adult Literacy."

In addition to the tally counter for the Foundation Center Coopera­ ting Collection and the slanted shelves for the Adult Basic Education Collection, the department received a Hasko typewriter table, a Carter Caster rubber stamp rack, and another add-on panel for the Mar-Line Cas­ sette Displayer. All of these new pieces of equipment were most welcome.

-114- On January 2, Gregor Henrikson left the department to begin a tem­ porary assignment as community librarian at Northeast Community Library. Mr. Henrikson's promotion at the end of March left Sociology with a librarian II vacancy. Candidates were interviewed, but a city hiring freeze and other personnel complications held up an appointment until June 28, when Kay Seymour from CollDllUnity Libraries was reassigned as the librarian II in Sociology. The department was fortunate to have Mary Ann Campbell, Vern Harman, Cela McGinnis, Catherine Magness, and David Score as regularly assigned substitutes during this six months period.

Monica Schantzen and Scott Stroh were the department's 1985 Urban Corps Interns. Their excellent work helped to keep the clerical work up-to-date, and allowed us to complete several special projects. Miss Schantzen put together an alphabetical nickname index to all the colleges and universities in the United States and Canada. The index proved to be a time saving and valuable reference tool.

Department development programs this year concentrated on improving reference skills. The staff attended meetings on how to find education statistics, how to take MARS search requests, how to conduct reference interviews, how to use the First Call For Help microfiche, and how to identify overlap subject areas between the Sociology Department and the Technology/Science/ECOL Department. The staff also visited the Films Department and examined the books in their reference collection.

Along with other city employees, the staff attended a sexual harass­ ment rights and responsibilities training session, learned about the dorr and associates inc., Employee Assistance Program, and participated in a job compensation and classification study. Each of the staff also took an active part in setting work goals for themselves in a new city person­ nel performance evaluation system.

The department head is extremely grateful to a very capable, dedi­ cated staff whose cheerful willingness and supportiveness made this a pleasant and productive year.

Respectfully submitted, ~u Sdu.

-115- SOCIOLOGY STATISTICS 1985

RESERVES TAKEN FILLED NOT CALLED FOR CANCELLED UNAVAILABLE BY PATRON

1985 1032 841 34 2 197 (516 of these were for ILL)

Titles with four or more reserves during 1985 included Myers, Gifts Dif­ fering; Kaufman, Dynamics of Power; Cowan, Smart Women/Foolish Choices; Elgin, The Gentle Art of Verbal Self Defense; Harman, Higher Creativity; Mott, The Seven Mountains of Thomas Merton; Waitley, The Winner's Edge; Norwood, Women Who Love Too Much.

LETTERS RECEIVED AND ANSWERED 1984 1985 (The Library stopped answering Mr. Fixit letters May 16, 1985, 162 57 and Chamber of Commerce letters June 16, 1985)

MARS SEARCHES 1984 1985

493 494

ESTIMATED REFERENCE AND DIRECTIONAL QUESTIONS

IN PERSON TELEPHONE TOTAL

1984 78,561 32,740 111,301

1985 78,401 33,405 111,806

-116- SOCIOLOGY DEPARTMENT STAFF ACTIVITIES 1985

Jerry Blue

Memberships: MPLIC Staff Association Professional Librarians Union of Minneapolis

Committees: MPLIC Representative, WISE Board MARS Advisory Committee

Conferences, All Association Forum II Workshops, and Speeches:

Walter Gegner

Memberships: American Library Association Minnesota Library Association MPLIC Staff Association, President Professional Librarians Union of Minneapolis

Committees: Public Library Research In-house Circulation Survey, Coordinator MARS Advisory Committee

Conferences, Grantsmanship Training Program, 3/4-3/8 Workshops, and ALA Conference, 7/5-7/10 Speeches: MACAE Fall Conference, 11/23/85 Minnesota Women's Club Nonprofits Seminar, 1/14/85 Minnesota Hospice Organization, 6/21/85 Vocational Consumer and Family Network Con­ ference, 4/18/85

Mary Moore

Memberships: MPLIC Staff Association Local 99

Committees: MPLIC Staff Association, Membership Committee

Betsy Olson

Memberships: MPLIC Staff Association

-117- Ruth Richardson

Memberships: MPLIC Staff Association

Eileen Schwartzbauer

Memberships: American Library Association Minnesota Library Association MPLIC Staff Association Professional Librarians Union of Minneapolis Minnesota Information and Referral Alliance, Treasurer

Committees: Central Budget Connnittee Central Periodical Subject Directory Committee

D. Kay Seymour

Memberships: Professional Librarians Union of Minneapolis

Conferences, Dialog Training Seminar, 10/8/85 Workshops, and Introduction to the Personal Computer, 10/10/85 Speeches:

-118- SOCIOLOGY DEPARTMENT STAFF 1985

Blue, Jerry January 1 - December 31 Assistant Head

Gegner, Walter January 1 - December 31 Librarian II

Henrikson, Gregor January 1 - March 22 Librarian II (On temporary assignment at Northeast Community Library January 1 - March 22)

Hotvet, Walter January 1 - December 31 Shelver

Moore, Mary January 1 - December 31 Clerk-Typist II

Olson, Mrs. Elizabeth January 1 - December 31 Library Aide I

Richardson, Mrs. Ruth January 1 - December 31 Library Aide I

Roback, Sandra February 4 - December 31 Library Aide I (On maternity leave without pay (part-time) January 1 - February 4)

Schwartzbauer, Mrs. Eileen January 1 - December 31 Head

Seymour, D. Kay June 28 - December 31 Librarian II

-119- ANNUAL REPORT TECHNOLOGY AND SCIENCE DEPARTMENT 1985

Combining the renaissance of science with the continued high technology explosion requires stretching our knowledge as well as our imagination. 1985 saw the expansion of some serv­ ices such as patents, trademarks and computer software and the contraction of others such as ECOL, because of budget cuts by the Legislature. The year's highlight in patents was the introduction of a computer terminal, monitor and printer for public use. Within the first month of having the terminal, our CASSIS patent searches nearly equaled in number the total for all last year. For the month of December, we were third highest in the country, being topped only by New York and Philadelphia. The number of patent copies made also increased dramatically in 1985 by over 12,000 copies.

Popular subjects this past year included Halley's comet, water, Neon, AI (both articifial intelligence and artificial insemination), military strategy and war, computers and nutri­ tion. There was also an increase in questions on specific uses of industrial chemistry and physics. Some of the best selling books classed in Technology/Science were: House, Yeager, Prism, Dr. Berger's Immune Power Diet, Contact, Fit for Life, Frugal Gourmet and Body Watching.

Among the notable books purchased with gift and unallo­ cated funds were: The Artifacts of Buchminster Fuller 4 vols., Gale Directory of Science and Technology, International Dictionary of Medicine 3 vols., Dictionary of American Mili­ tary Biography and Datapro Reports on Data Communications. We have begun a subscription to Sam's Computerfacts starting with 1984.

In keeping with the department's long-term goal of having easier access for easier self service, we have added a sep­ arate section for Directories and another section for Biogra­ phies. By moving the dictionaries across from this reference section, we were able to free more space for oversize books in the reading room.

DEPARTMENTAL OUTREACH

Aside from the presentations to outside groups mentioned in the statistics, three staff members represented our sub­ jects at All Association Conference. They were: Thomas

-120- Smisek, computer software; Susan Tertell, patents; and William Johnston, ECOL. Mary Schutte prepared a quiz on horse racing that was published in the Minneapolis Star and Tribune. William Johnston represented us at the Enviro Fair in Bandana Square.

The biweekly patent talks given by Thomas Smisek and William Johnston continue to draw audiences. An evening lecture/demonstration on using the CASSIS data base is planned for early in 1986. Tom Smisek prepared a manual for searching CASSIS plus small user guides for patrons to keep. He revised the patent booklist and compiled a new booklist for trademarks.

Two issues of ECOL News were published with articles on managing our wastes, Environmental careers, pesticides, and ground water.

The exhibit case featured Halley's comet, movie making, British cooking, weight and diet, sea shells and other crit­ ters, horse racing, damaged books, genetics, and Technology careers. And to let the patrons have their say, a sign was put up saying, "Did you find what you wanted?" with a box next to it for suggestions. Most of the suggestions in­ volved additional purchases or replacements of missing ones. There were several compliments, no complaints.

In order to see the extent of other Science and 'Technology collections in the area and how they use our collection, the staff has visited other libraries. The department head visit­ ed Ramsey county headquarters in Roseville and the u. of M. Law Library. The whole staff had a talk and tour of both the Minnesota Institute of Technology Library and the Medical Library in Diehl Hall. Tom Smisek visited the AVTI Library. He will visit Dunwoody in early 1986.

STAFF

In March, 1985, Walter Carlock retired. On July 12, 1985, Susan Tertell was promoted and left this department. Since Tom was made Assistant Department Head, this meant more inter­ views. Mary Schutte and Gloria Rohmann were chosen as the two new librarians. Dan Pederson left the library to attend library school at Simmons. John Wilson was assigned to replace him. Mulugeta Araya became the permanent shelver for Tee/Sci. With a little additional help from the Shelving Department, this solved the shelving problems the department has had. Each of these staff changes required some individual training and departmental orientation and for the librarians data base searching techniques.

-121- Gloria Rohmann used slides and adapted a lecture from the Institute for Scientific Information, Inc. on how to use Sci­ ence Citation Index. This excellent presentation was give'n"" at a pre-work department meeting. Tom Smisek with Jerry Blue, Sociology, gave two informative presentations to both staffs on the overlap between Tee/Sci and Sociology subjects.

So that each aide will be familiar with all the clerical procedures, Mark McHugh and Jennifer Fort exchanged jobs and also each worked with Loretta Price doing binding and period­ ical check-ins.

To improve the work flow of materials coming into the department, Betty Stennes and Mark McHugh, who process most of it, have written up their procedures and have gone through it with the department head.

While our ambitions exceeded the time available, the department was able to complete most of our goals and object­ ives for this year. They included the following:

1. Introduction of computer terminal in the patent bay for public use. This equipment was donated by the Intellectual Property Association. 2. A Commodore 64 microcomputer with disk drive and color monitor was donated by a patron, making it possible to test our Commodore software. The patron's software was included. 3. Computer Software has been cataloged since September 30th and charged out at the Circulation Desk since August 1st. After charging 2,172 special permits for software from January to July, this was indeed a red letter day. 4. Rearrangement of workroom for greater efficiency. Mary Schutte drew a number of possible plans based on ourneeds. The plan chosen by the majority was imple­ mented to almost everyone's satisfaction and has eased the stress in the workroom. Marilyn Gunlaugson reorganized the supply cabinets and streamlined ordering procedures. S. Completed final phase of subsuming ECOL by: a. Going through office files. Correspondence plus publicity and representative materials that would give the essence of the original department were given to the archives. Other materials went to MHC. Some background material still pertinent to the present operation was added to Tee/Sci files. b. The incomplete file of the Tyrone Plant in Wisconsin was originally given to ECOL by Stout University. We checked with the NRC represen­ tative and she didn't feel it was useful "as is".

-122- The files are available at NSP or NRC. c. We received permission from Bob Brenner, Assistant Commissioner, Minnesota Energy and Economic Development Department, to discard the remaining maps and trans­ parencies from the Copper-Nickel Project. We had previously gone through these maps and kept in the map case those indexed. d. We sorted the boxes of gifts and pamphlets keep­ ing a few, but mostly disposing of them. e. The left-over ECOL directories were given to the Friends of MPLIC. The Environmental Education Pamphlets were sent to Bob Bystrom at MEEB for distribution. He said we may refer requests for them to MEEB. f. Because of the 54% decrease in state funding for ECOL, it was necessary to restructure other mate­ rials and services. This included the cancel­ lation of many periodical titles and specialized indexes and cancellation of Envirofiche, a com­ plete collection of full text original documents in microfiche format. Plans to publish a new edition of the Minnesota Environmental Directory were dropped. The department's copy was updated by John Wilson. There will be two editions of ECOL News instead of the projected four. Person­ alized, extensive research needs will be refer­ red to INFORM and outreach activities will be referred to the library's Community Outreach staff. Patrons outside the MELSA area will need to go through Interlibrary Loan in their home library to borrow ECOL materials rather than borrowing directly as in the past. ECOL will continue to be a depository for the Nuclear Regulatory Commission and a state depository for Environmental Impact Statements and Environmental Assessment worksheets. William Johnston is the new ECOL librarian and ECOL News editor. 6. Ridding Tee/Sci of uncataloged material stored in cages or History Department stacks. This is not quite completed, but so far we have: a. Offered duplicates of the Official Gazette and other patent materials plus a short run of Canadian patents to other PDL's through electronic mail. One PDL or another wanted them all and they were sent out. A few items were cataloged for Tee. b. Mezzanine Cage: Shelf of auto owner booklets which would be of value to collectors were given to the Friends of MPLIC for sale. Also given to

-123- the Friends was the menu collection. These were. from restaurants around the world. They includ­ ed souvenir post cards and other memorabilia. A signed copy of the first edition of Lovell-Hall Index to Handicraft was given to MHC. Loretta Price has checked through the duplicate gift periodicals. 7. Weeded the Tee vertical file storage area in the Mezzanine from 30 shelves to about nine drawers in a vertical file near Jim Crowley's desk. Kelly Johnson, our Urban Corps worker aided us in this. 8. The 11 Big Weed." 9. Department survey on subject of reference ques­ tions. As we expected, medicine and consumer questions were most numerous, but we were sur­ prised at the number on pure science. Results are attached.

The 11 Big Weed, 11 the cleaning out of storage areas, the analyzing of duties, the visits to other libraries and the survey have given us a clearer idea of who and what we are and our niche in the information community. We hope to keep our entrepreneurial spirit alive in 1986.

Respectfully submitted, -e ~J:,tv 0.Jn ~~ F.dythe .Abrahamson

-124- SURVEY: TECHNOLOGY/SCIENCE/ECOL "What Do We Do Here Anyway?"

Subjects of Reference Questions in Ranked Order

July, 1985 October, 1985 Total Questions 3,000 Total Questions 3,982 Percent Percent 1. Medicine 21 1. Medicine 15 2. Consumer 15 2. Consumer 14 3. Pure Science 11.5 3. Technical 11 4. Technical, 11 4. Patents 9 Car Repair, Handyman, 5. Pure Science 8 TV Repair 6. Computers 8 5. ECOL 9.5 7. Crafts & Cooking 7 6. Patents & 10.4 8. Applied Science 7 Trademarks (Not mentioned in 7. Computers 7 Classification) 8. Crafts & Cooking 7 9. Codes & Standards 5.5 9. Codes & Standards, 6 Formulas, Weights, Formulas, Weights, Measures Measures 10. Natural Science 5 10. Electronics 4 11. ECOL 4 11. Natural Science 1.7 12. Electronics 3 12. Not classified 3 elsewhere, including Applied Science

SATURDAY QUESTIONS*

July, 1985 October, 1985 Total Questions 273 Total Questions 471 Percent Percent 1. Consumer 18 1. Medicine 18 2. Pure Science 10 2. Pure Science 12.5 3. Technical Manuals, 8 3. Consumer 13 including Repair 4. Technical Manuals, 12 4. Patents 6 including Repair 5. Medicine 6 5. Computers 10 6. ECOL 5 6. Crafts & Cooking 7 * Saturday reference questions in July accounted for 9% of month's total questions. * Saturday reference questions in October accounted for 11.7% of month's total questions.

-125- STATISTICAL HIGHLIGHTS

TECHNOLOGY AND SCIENCE/ECOL , 1985

Budget Expenditures

Tee/Sci ECOL Total

Books $49,226.99 $10,549.73 $59,776.73 Continuations 33,621.21 4,649.38 38,270.59 Periodicals 18,806.00 2,807.33 21,613.33 Computer Software* 1,087.89 1,087.89 Gift Fund Expenditures 1,804.50 1,804.50 * Includes Special Patent Fund but excludes Trust funds and unallocated fund not specifically allocated to Tee/Sci.

Materials Received

Tee/Sci ECOL Total

New titles 3,311 389 3,582 (REF 86 7) (REF 101) Duplicates 916 40 956 (Ordered 467 (Ordered 35) Gifts 449) Vertical file 82 5 Transfers-in 248 Restored Books 207 Gift Books kept 958 Phonotapes 5 Phonodisk 1 Computer Software 6

* Includes only those shelved in ECOL or Tee/Sci

Serial Publications

Tee/Sci ECOL Total

Periodical subscriptions 1,861 393 2,254 (63 dropped Fall, 1985) Continuations 343 29 372 Gift volumes 64 4 68

-126- TECHNOLOGY AND SCIENCE Statistical Highlights - Continued

EIS and EAW 362

Nuclear Regulatory Conunission

Paper (Monticello, Prairie Island, Nureg} 942 Fiche 800

Total NRC Docs 1,742

Fiche (Other than NRC above)

Envirofiche, Energy Fiche and Acid Rain 9,848 Geology, Society of 24 Index to Patents 3 Auto Manuals 6

Fiche added 9,881

Return from Bindery (Books) 303

Books Restored 207

Plant Patents 282

Patent Reels added 185

Periodicals to Bindery and returned 561

Service Statistics: MPLIC ILL Total Reserves 446 580 1,026 Reserves filled 704 Reserves cancelled 269 (33 by patron) Reserves not picked-up 32

Microfiche Printer 3,828 (INFORM 4, Other MPLIC 62) Patent Use Patents refiled 9,824 Copies - INFORM 4,429 Total use Patent copiers A & ~ 50,454

-127- TECHNOLOGY AND SCIENCE Statistical Highlights - Continued

Computer Searches

Dialog, Pergamon, SDC etc. 654 CASSIS 2,132 Total 2,786 Reference Questions (in non-service points)

ILL/Melsa 194 Mail 24 Fixit 22 Other services - total 240 Special Permits: Microcomputer Software Jan.-July *2,172 Other Special Permits 150 Sam's Photofacts 2,408

* Figure is for Tee/Sci only. August 1 - software was charged out at Circulation Desk. LIBGIS Statistics

In-person reference Telephone reference In-person Directional A In-person Directional B Telephone Directional A Telephone Directional B

Presentations to Outside Groups

22 patent talks 121 2 classes: debate and science sources 46 Talk on Database searches to women in communications 30 Earth Day film 10 Microcomputer Software talk to St. Paul Library 3 Patent Sources talk to Hennepin County Law Library 8 Patents, Henkel Corporation 10 228

-128- STAFF COMPLIMENT

OF THE

TECHNOLOGY AND SCIENCE DEPARTMENT

1985

UNCLASSIFIED

Abrahamson, Edythe Librarian IV, Department Head Carlock, Walter Librarian II, Retired 3/6/85 Johnston, William Librarian II Rehmann, Gloria Librarian II, beginning 9/16/85 Schutte, Mary Librarian II, beginning 3/18/85 Smisek, Thomas Librarian II Librarian III, beginning 8/19/85 Tertell, Susan Librarian III, until 7/12/85

CLASSIFIED

Araya, Mulugeta .6 Shelver Fort, Jennifer Aide I Gunlaugson, Marilyn Clerk-typist II McHugh, Mark Aide I Pederson, Dan Aide I, until 8/1/85 Price, Loretta Aide I Stennes, Betty Aide II Wilson, John 14 Aide I, beginning 8/19/85

URBAN CORP

Gifford, Steven Until 2/15/85 Johnson, Kelly 5/28/85 - 8/2/85 McNutt, Hattie 11/4/85 - 11/22/85 White, Wendy Until 2/1/85

-129- STAFF ACTIVITIES

Edythe Abrahamson

Presentations: - Spoke on CASSIS to Joint Meeting of Branch Librarians and Department Heads. January 23 - Presented proposal with Susan Tertell to Minnesota Intellectual Property Association. January 30 - Hosted the above group for tour of patent set up and Susan Tertell demonstrated CASSIS searches.

Conferences, Workshops and Seminars: June 9-10 - Special Library Association Annual Meeting, Winnipeg. May 30 - MLA, "Two Economies," St. Catherine's College, St. Paul. April 4 - "Sexual Harassment," Lutheran Brotherhood. July 26-27 - Time Management Workshop, Minneapolis.

Classes and Tours: "Win, Place and Show, 11 Inver Hills Community College, January - February.

Memberships: American Library Association Special Library Association Minnesota Library Association Minnesota Online User's Group Patent Documentation Society

Jennifer Fort

Classes and Tours: Tour of u. of M. Libraries including Owen H. Wangensteen Historical Library of Biology and Medicine; Science and Technology Department - December 4. All Technology and Science meetings and the joint meeting with Sociology.

Memberships and Offices: Member of Minneapolis Public Library Staff Association Member of the National Audubon Society and the Minneapolis Chapter

-130- Marilyn Gunlaugson

Memberships: Minneapolis Public Library Staff Association Friends of the Minneapolis Institute of Arts The Minneapolis Society of Fine Arts The University of Minnesota Alumni Association The American Society for Performance Improvement Minnesota Public Radio Twin Cities Teddy Bear Club Plymouth Congregational Church Library and Archives Committee (Publicity Chairperson).

Special Projects: Centennial Celebration Staff Committee, Minneapolis Public Library. MERF Retirement Board Nominating Committee Volunteer, Arts Resources and Information Center, Minneapolis Institute of Arts. Volunteer, Arts Library, Minneapolis Institute of Arts.

William Johnston

Conferences, Workshops and Seminars: Spring - Predicast October 2 - Trademarkscan October 2B-29 - BIOSIS

Presentations: April - Environmental Expo (Table for ECOL) June - Minnesota Library Association (Table for ECOL) December 3 - Book talk to Branch Librarians Six lectures - "How to Search A Patent"

Loretta Price

Conferences, Workshops and Seminars:

Attended the retirement seminars at the Court House.

Gloria Rohmann

Presentations: June 24 - Environment Sources for Debate group, Science Sources for class from Christian School.

-131- Gloria Rohmann - Continued

Conferences, Workshops and Seminars: October - Trademarkscan November - Predicasts

Classes and Tours: September 12 - Basic Programming for Microcom­ puters: Minneapolis Public Schools Self review: Latin, Algebra December - Toured Minnesota Institute of Technology Toured Biomedical Library u. of M.

Memberships: American Library Association Minnesota Library Association

Travel: Michigan Upper Peninsula - August, 1985.

Special Projects: Publications - Reviews Special Libraries Journal Minnesota Reviews Slide show presentation for staff of Science Cita­ tion Index

Mary Schutte

Conferences, Workshops and Seminars: DIALOG Systems Seminar BIOSIS Update

Classes: University of Minnesota: Winter Quarter-Italian 2 Spring/Summer-Algebra Ram Wools: Knitting Sweaters (Fall) Tapestry Collective: Folk dancing classes (Fall/Winter) Lectures: January - "A Day in the Country: Impressionism and the French Landscape, 11 Richard Brettell, Curator of European Paintings, Art Institute of Chicago. January - "Computerized Animation with the Paint Box System and A Survey of Video Art," Mary Esbjornsen, UCV Program Director.

-132- .Mary Schutte - Continued

February - "The Astors and Their Associates in New Jersey and Florida." Michael Confortti, Chief Curator, MIA. (Presentation of draft lecture to be delivered in New York.) March - "Corporate Art Collecting," Kay Kroef, Assistant Curator, First Banks. March 11 17th Century Dutch and Flemish Landscape Painting," George Keyes, Paintings Curator, MIA. November - "Worcester Porcelain: The Klepser Collection," Bill Heidrich, Assistant Curator, Decorative Arts, MIA.

Memberships: Art Library Society of North America, Twin Cities, President, 1985. Sierra Club Nature Conservancy Minneapolis Society of Fine Arts

Travel: Austria and Italy (Winter) Hawk Ridge Duluth: Raptor Migration (Fall) Weaver Dunes Scientific Area: Tundra Swan and Eagle Migration (Fall)

Special Projects: Workroom rearrangement for Tee/Sci. After research­ ing what problems we wanted to solve, Mary drew nine alternate floor plans for us to study and make a choice.

Betty Stennes

Classes and Tours: Toured the Biomedical and Technology Libraries at the University of Minnesota.

Memberships: Staff Association - Helped plan and serve at the Christmas Tea - December 5, 1985.

-133- Thomas Smisek

Presentations: April 1 - Talk for St. Paul Public Library staff on Microcomputer Software Loan. April 11 - Lecture to Women in Communication on Data Base Searching. September 13 - Paper on "Library Loan of Microcom­ puter Software" at All Association Conference. November 12-13 - Lectures on overlap between Tee/Sci and Soc Departments (with Jerry Blue). November 13, 15 - Conducted tour/gave lecture on Tee/Sci to Hennepin County Law Librarians. Nine lectures - "How to Search A Patent"

Conferences, Workshops and Seminars: DIALOG New Seminar, May 1 Patent Depository Library Conference, Washington, DC, May 20 - 24. Derwent World Patent Index Training, October 23.

Classes and Tours: December 3 - Toured Minnesota Technical Institute Library. December 4 - Organized tours for Tee/Sci staff of U. of M. B:iomedical Library and Technology Libraries.

Memberships: American Library Association

Publications: Article "Circulating Software: A Practical Approach 11 in Library Journal, May 1 1985, also in Special Libraries Journal Library Computing at ALA Conference. Book Review in Library Journal, August, 1985.

John Wilson

Conferences, Workshops and Seminars: Session commentator, SIMCON-3 (Scandinavian Immi­ gration Conference) Luther College/Norwegian American Museum, Decorah, IA, October 24-26.

-134- John Wilson - Continued

Special Projects: Contract researcher on Hidatsa acculturation traveling exhibit for Minnesota Historical Society, November, 1985 - January, 1986.

-135- SHELVING DEPARTMENT ANNUAL REPORT 1985

With the idea in mind that annual reports should be available for easy review, I am listing briefly some of the headings which characterize 1985 for us: Subject Department Shelvers For many years the policy of the subject departments (open shelf) hiring their own shelver has been in effect, the stacks (closed shelf) being the responsibility of the Shelving Department. That policy was modified this year by assigning four subject departments to Shelving. These are Art, History, Business and Science. The change is to be permanent. Weed Dumping With the advent of MAX, subject departments are engaged in high priority effort to trim inventory by discarding books no longer wanted (Weeds). This involves us, as we have to supply empty trucks and unload them on the Friends when full - a minor task for us, but a big job for the others. North Regional Rug Part of our staff, under my immediate superv1s1on, was called upon this spring to unload and reload the entire North Regional collection to allow for a complete main floor recarpeting there. Sexual Harassment Required meetings for all staff to attend on the evils and conse­ quences of sexual harassment in the workplace were held early this year. Job Evaluation The long-announced scrutiny of City employees' work duties came about in November. Questionnaires were distributed to each staff member and were reviewed by supervisors upon completion. The results of this survey are still unknown. · Amnesty A "once in a lifetime'' two-week amnesty period (November 18-30) required extra trucks and unloading of same by the Shelving staff. The returns were much lighter than expected, so the burden on us was negligible.

-136- Bar Coding Shelving Department has not yet been affected by any of the looming computer technology (MAX), but I anticipate that very early in 1986 we will have outside staff in our work area applying bar-code labels on books. To Ms. Fugazzi, the staff in general and my staff in particular, I am most appreciative of your cooperation, goodwill and hard work through­ out the year. Respectfully submitted, ~~-~ r . I ~es Crowley Supervisor, Shelving Department

-137- Shelving Department Staff 1985 Adams, Anne Beers, Cindy (volunteer) Castillo, Napoleon Cho, Anne Conger, Jon (volunteer)* Copeland, Jonathan Crowley, James DiAngelis, Manzie Engel, Kimberly Eubanks, Isabelle Frazier, Edward Holmgren, Wayne (volunteer) Howe, John Jamison, Scott (volunteer) Johnson, Scott Lasley, Elizabeth Levy, Ann (volunteer)* Lindberg, Ruth Liss, Robert Longley, Carole Mclnerney, Phyllis* Marholtz, Corrine (volunteer)* Mayer, Daniel Miller, Randi Nagel, Kay (volunteer)* Pederson, Cheryl Penas, Howard (temporary substitute)* Pomeroy, Bernadine Ross, Leslie Sandberg, Dale Sjogren, Charles Townsend, William Ward, Steven Woodford, Dianne Woodling, Margaret Total: 35 * indicates separated before January 1986.

-138- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER CIDEF OF TECHNICAL SERVICES ANNUAL REPORT 1985

In 1984, I spent many hours of my own time in working on the specifications for the Minneapolis Automated Circulation Control System and in evaluating the bids that were subsequently received. After Geac had been selected to supply the circulation system, many more hours of concentrated effort were spent at work and at home establishing the parameters for the system. Extra hours certainly go with the title--and salary--of "Chief" and I mention the hours spent on the project because I want to make it clear that the implementation of MAX has not been a 37.5 hour per week job and because I want to give recognition to the Technical Services Department Heads who, throughout 1985, went far beyond the call of duty and voluntarily worked untold extra hours and odd schedules in order to get MAX up and running.

Terry Veth, as Head of the Acquisitions/Data Processing Department, worked long and hard overseeing the installation and operation of the hardware and the running of the System software. This meant that Mr. Veth frequently worked until 9:00 or 10:00 at night, and sometimes midnight, after a regular day's work, and often worked on Saturday and Sunday.

Carlen Ruschoff, as Head of the Catalog Department, prepared a stack of tables at least three inches thick that contained the parameters for the MARC side of MAX. She worked on the tables at home and at work and, after Geac had incorporated MPLIC's parameters in its software, worked extra hours debugging the software--and there were many large and small bugs that had to be eliminated.

Steven Jackson, the Head of the Circulation Department, worked with me in developing circulation parameters (another stack of pages over three inches high) that were sent to Geac and then worked on testing and debugging the software that controls the circulation side of MAX. He also assisted Mr. Veth with System operations and took on the responsibility for training staff in how to use MAX. He helped get Data Processing through tough times when Mr. Veth was out because of illness and frequently resolved problems for the Community Library staffs.

Mr. Veth, Ms. Ruschoff and Mr. Jackson took on the extra work willingly and without a question or a complaint. It is a great pleasure to work with people like this who are knowledgeable, skillful, enthusiastic, good humored and always willing to go an extra mile--or two.

The staffs in the Acquisitions/Data Processing, Catalog and Circulation Departments also deserve recognition and a big "thank you" for keeping daily work running while the Department Heads were off in the fourth floor computer room looking for faulty disks and pesky bugs, de-coding cryptic messages from Geac, etc. As shown in the annual reports for each department, not only did the Technical Services Departments keep daily work moving but also managed to change and improve routines and handle extra projects.

-139- Mr. Dondelinger and the Preparations Department staff are not as extensively involved with MAX as the other Technical Services Departments. However, the Processing Room has one #8371 cataloging terminal which it uses to barcode new first copies and some duplicate copies. Denise Tauer, who was detailed to the Bindery Processing Aide position during Tammy Wallingford's maternity leave, did an admirable job in learning how to use a MAX terminal for barcoding and inventorying new items and in teaching the technique to other members of the Processing Room staff.

Judith Thompson, as leader of the Barcoding Team, organized the work and developed barcoding procedures efficiently and competently. Since there was so much trouble with the Geac hardware, Webber Park was repeatedly delayed in going online with charge/discharge and was still offline at the end of 1985. The delay provided time to test and refine barcoding procedures at Webber Park and at Sumner and Mrs. Thompson and the Barcoders made good use of the opportunity.

In 1985, MAX presented a kaleidoscope of problems that needed attention--a nice change from focusing exclusively on one document for months on end. A brief chronology of events in the "Life of MAX" is part of this report and provides a guide to major events of the year.

As we enter 1986, we hope to see an improvement in the performance of the Geac hardware and we look forward to the first agency (Webber Park) going online with charge/discharge; Sumner should follow in two weeks. We expect capital funds for acquiring the hardware for the Materials Acquisition/Serials Control Module. (Geac included the software at no extra cost if the hardware is purchased within a year of contract signing). This will certainly provide new challenges. In light of the fact that there is talk about job freezes and budget cuts, we are concerned about having sufficient staff to keep MAX operating, particularly after agencies are online with charge/discharge and MAX will have to be up until 9:00 p.m. Monday-Thursday and on Saturday. With our dedicated staff and help from Administration, I am confident that these problems will be solved and by the end of 1986 MAX should be up and running in at least half of the community libraries.

Lillian G. Wallis Chief of Technical Services

-140- EVENTS IN THE LIFE OF MAX, 1985

January 14 Contract signed by Paul Aitken of the City Attorney's office.

January 28 Power Distribution System hooked up.

February 1 29 cartons of central site hardware delivered to dock.

February 6 2 Geac Field Engineers and the Field Engineer Supervisor begin central site installation. Supervisor declares the MPLIC computer room a "class act."

February 9 Received tape from Auto-Graphics of 5006 COM catalog records for testing Geac software.

February 13 Geac installs generic software.

February 15 Submitted specifications for patron and item barcode labels.

February 22 Geac replaces defective Tecstor Drive #2.

February 26 Submitted specification for powder-blue plastic library cards.

February 27 Central site hardware passes 48 hour test. $222,881 approved for payment.

March 11-15 Systems operation training

March 18-22 MARC record management training.

March 25 EDP moves to 4th floor.

April 4 Library Trustees visit MAX.

April 10 EDP holds open house for staff.

April 29 - July 5 System Reliability Uptime Test (Test #2). $51,434 due and paid.

May 7 - June 18 Installation and testing of MRMS initial load software.

May 7 MPLIC's new Geac Project Manager, Dean Gattone, visits MPLIC for the first time. May 9 EDP open house #2 during Staff Association Centennial Retirement tea.

June 3-18 Use tape of 5006 COM catalog records selected by Catalog Dept. to test initial load software on a variety of problems. Tape was produced by Auto-Graphics, MPLIC's COM catalog vendor.

June 24 Received 63,500 plastic library cards.

-141- Events in the Life of MAX, 1985, continued

June 28 Received 27,000 patron barcode labels and 336,000 item barcode labels from Computype.

July Test OCLC/MAX interface software.

August 5 Inventory Conversion Specialist, Judith Thompson, begins work.

August 8 First attempt to load reel #1 of COM catalog data.

August 16 Circulation Release 4.4 installation completed.

August 19 Geac replaces motor mounts on 4 Tecstor Disc Drives. September 13 Completed load of records from COM catalog data base (339,729 records).

October 3 Barcoded and linked first item in MAX.

October 7 GOCIRC software installed.

October 8-11 Circulation Function Training, part 1.

October 8 OCLC/MAX interface operational.

October 11 Processing Room begins to barcode and link new items.

October 15 Barcoding Team begins barcoding at WP.

October 31 Decision made to stamp due date on items being checked out.

November 4-8 Circulation Function Training, part 2.

November 9-20 Load Interim OCLC tapes #86-91 for the period 4/1 - 10/12/85.

November 13 Patron registration begins at Webber Park.

December + Develop procedures for the MAX Online Manual, "MOM," for use at MPLIC circulation desks.

December 11-19 Problems with Tecstor Drive #2. Field Engineer says replacement is needed. Problems develop on drive #3.

December 18 Hans Kleinheinz of Geac says Geac will not replace Tecstors with Control Data Discs but will store extra Tecstor at MPLIC site for emergency use.

December 31 Stan Gabriel, director of MIS for the City of Minneapolis, meets with Mr. Kimbrough, Mr. Veth, Mr. Jackson and Ms. Wallis about disc problems.

Date for bringing WP online with charge/discharge postponed again!

-142- MEETINGS

February 28, 1985 Attended MINITEX-sponsored barcoding workshop conducted by Scott Bruntgen of the Blue Bear Group, Pittsburgh, PA.

March 8-9, 1985 Attended the Library Preservation Conference sponsored by ALA/RTSD, LC and the Mellon Foundation at Arlington, VA.

July 6-10, 1985 Attended the ALA Convention in Chicago, IL.

COMMITrEES

MELSA Automated Circulation Committee

MINITEX/LDS Joint Standards Review Task Force

MINITEX/OCLC Users Group

-143- TABLE I

1985 SUMMARY OF COM CATALOG COSTS

NUMBER NUMBER OF SETS CUT-OFF OF CROSS OF CATALOG DATE TITLES REFERENCES FICHE* COST

25 1/04/85 334,878 6,322 152 $19,787.20

26 3/30/85 339,729 6,343 152 $18,843.71

27 6/21/85 345,686 6,353 152 $19,567.98

28 9/13/85 350,005 6,372 162 $20,185.88

TOT AL EXPENDITURES FOR COM CATALOG: $78,384.77

*Includes copies for sale.

CHARGES FOR ADDITIONAL SERVICES PROVIDED BY AUTO-GRAPHICS:

Tape of 5,000 records from COM catalog data base for testing load software in MAX: $1,100.00

Tape of 339,729 COM catalog records for initial bibliographic data base load into MAX: $6,794.58

TOTAL: $7,894.58

-144- TABLE Z TECHNICAL SERVICES PERMANENT STAFF (FTE'S)

1983 1984 1985

CHIEF OF TECHNICAL SERVICES I I I

ACQUISITIONS/ELECTRONIC DATA PROCESSING DEPARTMENT Department Head I I I Ac9.uisitions section Library Acquisitions Clerk I I I Library Continuations Clerk I I I Library Aide II I I I Clerk Typist II 2 2 2 Clerk Typist I I I Library Aide I 3.5 3.5 3.5 Clerk I .5 .5 Bindery/Processing Aide --I Section Total: 10 10 9.5

Data Processing Section Library Computer Specialist I I I Computer Operator/Programmerl I 1 1 Computer Operator I 1 1 1 Data Entry Operator II 1 1 1 Data Entry Operator I 1 1 1 -- -- Section Total: 5 5 5

DEPARTMENT TOTAL: 16 16 15.5

CATALOG DEPARTMENT Department Head 1 1 1 Librarian 2 2 2 Bibliographic Control Clerk 1 I 1 Library Aide II 7 8 8 Clerk Typist I 3 3 3 Library Aide I --2 1 --I DEPARTMENT TOTAL: 16 16 16

1. In February 1983, the position of Computer Operator II was re-evaluated and the title was changed to Computer Operator/Programmer.

-145- TABLE 2-continued

CIRCULATION DEPARTMENT 1983 1984 1985

Supervisor 1 1 1 Circulation Department Clerk 1 1 1 Clerk Typist I 1 1 1 Library Aide 1--full time 9 9 9 Library Aide !--permanent part-time 3.5 FTE 3.5 FTE 3

DEPARTMENT TOTAL: 15.5 15.5 IS

PREPARATIONS DEPARTMENT

Supervisor 1 1 1 Bookbinder 1 1 1 Bindery Worker II 1 1 1 Bindery Worker I 1 1 1 Book Preparations Aide 1 1 Clerk I .5 .5 Bindery/Processing Aide 4 4 5

DEPARTMENT TOTAL: 9.5 9.5 9

MAX BARCODING TEAM Bibliographic Control Clerk: 1 Inventory Conversion Specialist

Library Aides I 4

DEPARTMENT TOTAL: 5

TOTAL TECHNICAL SERVICES STAFF 58 58 61.5

-146- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER

ACQUISmONS/ELECTRONIC DATA PROCESSING DEPARTMENT

ANNUAL REPORT

1985

January 31, 1986

-147- Almost everything seemed to be changing in 1985. Job responsibilities, computer equipment, and even the space we worked in were different.

The early months of 1985 saw the completion of the new EDP facilities on the fourth floor, the installation of Geac equipment in January, and the move of the IBM System/3 computer on March 25. The EDP staff held an open house on April 10 to celebrate our new quarters and to let all of MPLIC know that we were finally out of the basement. We had little time for celebration, however; operations training, system reliability acceptance testing, software testing and modification, and the monumental loading of bibliographic data kept our minds on business. During data base loading and all year long we experienced greater than normal hardware difficulty with our 4 Tecstor disk drives. In spite of repair made in August we continued to have problems through the end of the year.

The work in Acquisitions continued at a steady pace. The book and materials budget, combined with the trust and gift funds available for 1985 expenditure, totaled $1,427,045.30, up 3.5% from the previous year. Although this increase approximated the slight increase in the overall cost of library materials, our estimates of the number of orders showed a small decrease from 1984. Baker & Taylor Company continued to be our major book wholesaler, and due to their healthy discounts and acceptable service we slightly reduced the number of direct orders to publishers and small vendors. After an examination of our subscription agents' practices we made changes that resulted in a reduction of net service charges. This resulted in a savings of hundreds of dollars over previous years.

There were several personnel changes in Acquisitions/EDP during 1985, and additional changes in the form of impending retirements approached at year's end. Mary Booth transferred to the Preparations Department in July as Tom Brown went from half-time (shared with Preparations) to full-time in Acquisitions. Geraldine Bennett, transferred from Walker Community Library, became our new Library Aide I in November, replacing Aurelia Murray who left Acquisitions to work on the MAX barcoding team. Although there was a net decrease of Yz FTE in Acquisitions , the hours of operations required by MAX made it necessary to hire part-time help in EDP. Clifford Wade began helping out with evening and Saturday hours on November 6. As the year came to a close, Norma West and Marjorie Gohmert announced their January 1986 retirements. Both were faithful long-term employees who will be greatly missed.

Almost everyone in Acquisitions/EDP learned new procedures or became more familiar with old ones. The EDP staff stayed very busy learning MAX operations and establishing new routines. Besides her certification as a Geac computer operator, Dianne Wachs made several modifications during the year to existing System/3 programs. Dee Tvedt from Acquisitions also learned the basic MAX procedures and worked some evening hours in EDP. Linda Aarhus along with

-148- Maxine Harris and Dee Tvedt learned Continuations procedures. Robert Thompson handled most Acquisitions matters from day to day, while Terry Veth, trying to keep up with MAX operations, spent most of his time in EDP. He somehow managed to attend the ALA Conference in Chicago.

The people in Acquisitions/EDP deserve credit for excellent performance, flexibility, and dedication during a very hectic year.

Terry R. Veth Head, Acquisitions/EDP Department

-149- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER ACQUISITIONS/EDP DEPARTMENT - ANNUAL REPORT STATISTICAL ADDENDA - 1985

SERIALS DMSION -CONTINUATIONS

New Continuation Orders

1983 1984 1985

Art/Music/Films 8 9 4 Book Selection Room 0 2 0 +Business & Science (to Aug. '83) 10 Business & Economics (Sept.- Dec. '83) 12 47 33 Technology & Science (Sept.-Dec. '83) 8 5 5 Gov't Documents 1 6 0 ECOL 0 2 2 History 142++ 29 91 Literature 11 15 5 Sociology 7 5 6 Central Children's Room 0 1 1 Community Libraries 3 24 12 Catalog 3 1 0 Acq/EDP 0 0 0 Miscellaneous 2 0 0 MIL 1 0 0 TOTAL 208 146 159

+The Continuations file for the Business & Science Dept. was divided as of September 1983.

++The 1983 total for History Dept. includes 105 annual travel guides which were dropped from a publisher plan and needed to be continued as standing orders.

SERIALS DMSION - PERIODICALS

Subscriptions Statistics

Titles Subscriptions 1984 1985 1984 1985

Paid 2,352 2,252 4,045 4,083 Gifts 1,324 1,130 1,548 1,315 Continuations 129 --133 188 167 TOTAL 3,805 3,515 5,781 5,565

60 55 164 165 Newspapers -- -- GRAND TOTAL 3,865 3,570 5,945 5,720

-150- BOOK & MATERIALS BUDGET

1985 Book & Materials Budget Allocations

Central Library Services:

Acct. No. Department Books Continuations Totals

Art/Music/Films 001 Art-Books $ 31,772 $ 7,908 $ 39,680 005 Music-Books 16,538 1,902 18,440 006 Music-Phonodiscs 9,296 521 9,817 010 Films-Video 32,597 1,339 33,936 019 Films 10,459 10,459 Subtotal $100,662 $ 11,670 $112,332

002 Business & Economics $ 35,597 $ 78,045 $113,642 003 History 43,726 23,118 66,844 004 Literature 56,595 17,150 73,745

Pop Library 007 General $ 3,900 $ 496 $ 31,473 071 Art/Music 300 300 072 Business/Economics 1,200 1,200 073 History 1,200 1,200 074 Literature 21,977 21,977 078 Technology /Science 1,200 1,200 079 Sociology 1,200 1,200 Subtotal $ 30,977 $ 496 $ 31,473

008 Technology/Science $ 46,515 $ 33,629 $ 80,144 009 Sociology 56,595 14,497 71,092 012 Book Selection Room 1,350 2,245 3,595 014 Documents 10,000 13,956 23,956 018 Central Children's Room 14,098 1,030 15,128 020 Encyclopedias-Adu! t 3,000 3,000 022 Software-Tee/Sci 1,500 1,500 027 MHC 455 7 462 095 Unallocated 2,622 2,622 700 Greenaway Plans 16,000 16,000

TOTAL $419,692 $195,843 $615,535

-151- BOOK & MATERIALS BUDGET-Continued

Community Library Services:

Acct. No. Account Books Continuations Totals

045 Community Library Office $ 500 $ 691 $ 1,191

051 Media 1,500 1,500

058 Paperbacks - Juvenile 30,450 30,450

059 Baker & Taylor 54,025 54,025 "Booking Ahead"

100 Reference - Adult 20,000 44,049 64,049

200 Current - Adult 192,801 192,801

300 Composite (paperbacks) 48,550 48,550 Adult (VF & one-shots)

400 Discs/Tapes - Juvenile 14,175 14,175

500 Replacements - Juvenile 29,000 29,000

600 Current - Juvenile 62,900 62,900

800 Replacements - Adult 38,645 12,472 51,117

900 Discs/Tapes - Adult 13,000 13,000

TOTAL $505,546 $ 57,212 $562,758

-152- BOOK & MATERIALS BUDGET-Continued

Miscellaneous;

Acct. No. Agency Books Continuations Totals

016 Public Relations $ 50 $ $ 50

025 MIL 1,000 1,547 2,547

080 Director's Office 400 3,556 3,956

083 Associate Director 400 4 404

084 Circulation 50 789 839

088 ILL 150 706 856

090 Chief of Technical Services 100 110 210

091 Catalog Dept. 1,000 927 1,927

092 Acquisitions/EDP 250 2,319 2,569

093 Shipping Charges 12,500 12,500

096 Shipping Adjustments 1,200 1,200

Subtotal $ 17,100 $ 9,958 $ 27,058

MPLIC TOTAL $942,338 $263,013 $1,205,351

021 ECOL $ 11,824 $ 5,772 $ 17,596

GRAND TOTAL $954,162 $268,785 $1,222,947 (Books & Materials plus ECOL)

-153- PERIODICALS BUDGET

1985 Periodicals Budget Allocations

I - Central Library Services

01 - Art/Music/Films $ 7,937 02 - Business/Economics 14,568 03 - History 19,157 04 - Literature 6,309 08 - Technology/Science 18,523 09 - Sociology 13,465 12 - Book Selection Room 904 13 - Central Library Office 92 14 - Documents 1,515 18 - Central Children's Room 727 27 - MHC 230

Subtotal - Central Library $ 83,427

II - Community Library Services

45 - Chief, Community Libraries $ 730 65 - Community Libraries 29,344

Subtotal - Community Libraries $ 30,074 ill - Miscellaneous

16 - Public Relations $ 169 25 - MIL 1,817 7 5 - Periodical Replacements 1,200 80 - Director's Office 999 83 - Associate Director 51 88 - ILL 99 89 - Inform 65 90 - Chief Technical Services 65 91 - Catalog Dept. 50 92 - Acquisitions/EDP 534 93 - Periodicals for Binding 179 94 - Miscellaneous 132 95 - Miscellaneous Unallocated 6,353

Subtotal - Miscellaneous $ 11,713

MPLIC TOTAL $125,214

21 - ECOL 2,404

GRAND TOTAL $127,618

-154- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER

ACQUISITIONS/EDP DEPARTMENT

Trust and Gift Fund Allocations in 1985

PART I -Trust Funds

Allocation*

Atkinson History 1,194.26 Bommelman Book Selection Room 1,321.36 Corell Book Selection Room 1,499.83, Countryman Book Selection Room 232.43 Daunt History 358.99 Fraser Children's 945.22 Fraser Literature 584.86 Fraser Music 525.01 Friends Book Selection Room 909.82 Friends Endowment Business/Children's/History 308.24 Gale History 464.38 Grabow Book Selection Room 538.14 Heaton Book Selection Room 611.18 Hinderer Art/Music/Films 4,902.85 Human Relations Book Selection Room 1,168.26 Johnson Book Selection Room 557.70 Jordan Book Selection Room 4,842.32 Lee Book Selection Room 608.36 19th Century Collection Book Selection Room 66.94 Oberhoffer Art/Music/Films 815.24 Oerting Art/Music/Films 363.02 Olson Book Selection Room 1,054.06 Patent Technology/Science 6,796.67 Pillsbury Book Selection Room 13,431.21 Raible Technology/Science 129.34 A. Reed Central Library 10,389.30 George T. Walker Technology/Science 442.03 T. B. Walker Art/Music/Films 190.88 Walker-Hudson Book Selection Room 15,943.87 Williams Central Library 1,466.72 Williams Community Libraries 1,204.56

$73,867.05

*The allocation for each fund is the amount of distributed income from the invested principal plus the unexpended balance from 1984. Distributed income from the combined trust funds for the acquisitions of materials in 1985 totaled $58,079.46, an increase of $7,293.31 from 1984.

-155- Trust and Gift Allocations in 1985-continued

Part Il-Library Trustee Funds-Received in 1985 for expenditures through the Acquisitions/EDP Department

Amount

Anonymous (3/6/85) $ 10.00

Anonymous (7/12/85) 3.00

Anonymous (11/20/85) 1.00

Anonymous (11/25/85) 6.00

Anonymous (12/6/85) 2.00

Anonymous (12/26/85) 1. 25

Dr. Paul Carson 10.00

In Memory of Gwen Cowdery By Dee Tvedt 100.00

In Memory of Sr. Marie Celeste DeLags, C.S.J. By the Minneapolis Music Teachers Forum 20.00

Enoch B. England 10.00

Fraternal Order of Eagles, Minneapolis Auxiliary #34 200.00

Ruth Geraghty 5.00

Dean Hanson 10.00

In Memory of Ted Horvath By Rev. & Mrs. Larry Smith & Family 10.00

Immanuel Women's Guild 25.00

In Memory of Ruth J edermann By Barbara S. Willits 50.00

Dean C. Jensen 300.00

-156- Trust and Gift Fund Allocations in 1985-continued

Part II-Library Trustee Funds--continued

Amount

In Memory of Shirley Johnsen By her Friends & Relatives $ 150.00 By Lee Preston 20.00 By Carol Gurstelle 5.00 By Dorothy Thews 25.00 By the Staff Association of the Minneapolis Public Library 15.00 By Ann Hobbs 10.00 By Barbara Johnsen 25.00 By Charlene Gabler 20.00 By Sharon Ledin 5.00

In Memory of Lucille Leslie By Mrs. Gerald S. Petterson 25.00

Dr. & Mrs. Malcolm A. McCannel 50.00

Kelly McDonald 10.00

Mary Meland, M.D. 25.00

Ijain R. Meltzer 100.00

Minneapolis Branch, American Association of University Women 25.00

Minneapolis Chapter No. 1, Minnesota Society of the Sons of the American Revolution 25.00

Glenn Peterson, Inc. Photographers 100.00

In Memory of Roberta Ratcliff By the Staff Association of the Minneapolis Public Library 25.00

Mary F. Roon 25.00

In Memory of Edna Velie By Miriam Kelen 15.00

H. W. Wilson Company 150.00

Leslie Zieve & Bernice Zieve 1,000.00

TOTAL $2,613.25

-157- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER

GIFTS RECEIVED

January 1, 1985 - December 31, 1985

General Public M:els. Star & Tribune TOTAL Annual Reports 321 321

Art Prints 45 45

Books 11,056 1,318 12,374

Catalogs 52 52

Computer Programs 13 13

Disk Paks 50 50

Floppy Discs 8 8

Magazines 13,278 13,278

Maps 74 74

Newspapers 13 13

Pamphlets 210 210

Paperbacks 17,571 118 17,689

Phonodiscs 1,020 1,020

Phonotapes 79 79

Sheet Music 351 351

Slides 453 453

Subscriptions 1 1

Video Cassettes 1 1

Miscellaneous 74 -- 74 TOTALS 44,670 1,436 46,406

-158- ACQUISITIONS/EDP DEPARTMENT STAFF 1985

Terry R. Veth Head, Acquisitions/EDP Department

ACQUISITIONS SECTION

Linda Aarhus Library Aide I

Geraldine Bennett Library Aide I (began 11-11-85)

Mary Booth Clerk Typist I (until 7-19-85) (transferred to Preparations Department)

Thomas Brown Clerk (.5) shared with Preparations Department (full time as of 7-22-85)

Mary Kay Harris Library Aide I (.5)

Maxine Harris Clerk Typist II

Beverly Marden Clerk Typist II

Aurelia Murray Library Aide I (until 10-4-85)

Robert Thompson Acquisitions Clerk

Diane Tvedt Library Aide II

Norma West Continuations Clerk

Gloria Yven Library Aide I

EDP SECTION

Marjorie Gohmert Computer Operator I

Vivienne Gould Computer Operator/Programmer

Anne Nalepka Data Entry Operator I

Janet Rogers Data Entry Operator II

Dianne Wachs Library Computer Specialist

Clifford Wade Computer Operator I (temporary part-time, began 11-6-85)

-159- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER CATALOG DEPARTMENT ANNUAL REPORT 1985

Catalog Department worked very hard in 1985 to keep pace with a chang­ ing work environment and a demanding workload. The Department became more automated this year with the implementation of MAX (Minneapolis Automated Circulation Control System).

In January, the central processing unit (CPU) for MAX was delivered. Soon thereafter, operations training was provided by Geac, the Library's system vendor, to appropriate members in Electronic Data Processing, Circu­ lation, Catalog Departments. Ruby Ward, Connie Hill, David Klaiber and I were trained in searching the bibliographic data base and manipulating bib­ liographic tables containing valid field and subfield tags.

During the first four months of the year, I spent much of my time put­ ting the finishing touches on the MARC format tables, the specifications for the tape and OCLC loader programs, and the bibliographic record display files. By June we were ready for EDP to load 5,000 records from tape into the sys­ tem and test the Geac software for the MARC and circulation databases as enhanced by MPL's specifications. The 5,000 test records were a sample of MPL's own bibliographic records which were obtained on magnetic tape from Auto-Graphics, the Library's COM Catalog vendor. The Catalog Department tested the bibliographic aspects of the system for about three weeks working with Geac staff to make necessary adjustments in files and programs.

In July, we were ready to test the interface communications between OCLC and Geac and the OCLC loader program. One OCLC terminal was connected to the CPU via a cable at the terminal's printer port. Catalog Department tested the OCLC/MAX link and the OCLC loader for about five weeks clearing up problems as they were identified.

Finally, on August 8, EDP began to tape load records from the COM Catalog database (machine readable records created between December 1978 and March 30, 1985). By September 13, all records from the COM database were loaded into MAX. Catalog Department staff spent three weeks cleaning up records which did not transfer into MAX properly. Most of the rejected records contained illegal fixed field elements and subfield codes. The clean-up was supervised by Ruby Ward, Bibliographic Control Clerk.

The OCLC loader program was installed and on October 8, the Catalog Department began to download edited OCLC records for all new acquisitions to MAX. The Processing Room Staff began to barcode and link these items in MAX on October 11. The newly barcoded materials were not added to the Central Shelflist. In late October, EDP began loading OCLC tapes contain­ ing bibliographic records for materials added to MPL's collection between April 1, 1985 and October 5, 1985. All of the Library's bibliographic records which were converted to machine readable form (titles acquired since 1968) were in MAX on November 22. On December 4, the Central Shelflist was officially closed. With the exception of 16mm films, video

-160- recordings and Minneapolis Historical Collection materials, all materials acquired since December 4 have been barcoded and recorded in MAX instead of shelflisted in the Central Shelflist.

About 250,000 of MPL's bibliographic records are not in the MAX data­ base. These records are for titles added to the Library's collection be­ tween 1890 and 1967 and have not yet been converted to machine readable form. In March, Ms. Wallis, Chief of Technical Services, and I began to work out specifications for the retrospective conversion of these titles. The re­ quest for proposal was sent to City Hall in mid-June. At the end of July, we were given two bids to evaluate. Ms. Wallis and I examined the responses thoroughly and on September 18, we recommended that OCLC be awarded the con­ tract for the retrospective conversion of titles acquired before 1968. On December 31, contract negotiations between OCLC and the City were still in progress.

Routine cataloging tasks continued throughout the year inspite of the implementation of MAX. The overall statistics show that fewer items were added and withdrawn from the Library's collection in 1985 than in 1984. There were two changes which took place in the past two years which may have caused these differences. In September of 1984, the Replacement Pool for Community Libraries was abolished. A large number of the materials in this pool were added by Central Library departments and Community Libraries. These additions boosted the 1984 item count considerably.

The second change which affected the statistics was the decision which allowed Central Library departments to weed duplicate copies of titles from their collections without reporting the withdrawals to the Catalog Department. One of the results of this decision was that fewer items were reported to the Catalog Department for withdrawal from the Central Shelf­ list.

The Catalogers began to catalog microcomputer software in 1985. The Library began to acquire this type of material in 1984. Catalog Department was unable to catalog this material on OCLC because the bibliographic format was not complete. In July 1985, the MARC format for computer software was released from the MARC Formats Office, Library of Congress. In October 1985, OCLC's format was ready for use. Connie Hill, Librarian II, cataloged the first microcomputer software titles sent to the Catalog Department for cataloging.

The contract for producing the COM Catalog was renewed with Auto­ Graphics, Inc. Four COM Catalogs were produced for MPL by Auto-Graphics in 1985. No major changes were made to the COM production program during this year.

The second supplement to the Minneapolis Public Library Periodical !,ist, 1983 edition was produced. The title additions in the supplement were edited by Richard Marple, Library Aide II. A print-out including additions, changes and deletions made to the Periodical List in 1985 will be forwarded to the University of Minnesota for inclusion in the Minnesota Union List of Serials.

-161- Inspite of the regular workload and the introduction of MAX, Catalog Department was able to continue working on two special projects. Sixteen millimeter films from the old 16mm Film Catalog continued to be cataloged in machine readable form and added to MAX and the COM Catalog. There were about 800 film titles left to catalog in this project on December 31.

Another special project which the Catalog Department continued to work on was the "short story project." The Literature Department began to main­ tain a "Short story collection" in 1984. Books selected from the Library's circulating collection for addition to this special collection were trans­ ferred by Catalog Department Staff from circulating to Reference status. This project should be completed in early 1986.

Last summer, Catalog Department was asked to take on another special project. The ART/Music/Films Department wanted to have about 2,000 reference items transferred to circulating status. This project was given highest priority by the Chief of Central Library.

In 1985 new equipment was purchased for the Catalog Department. In February, one OCLC 105 terminal was replaced with an M300 terminal. The M300 terminal is an IBM PC microcomputer with OCLC Software which allows the terminal to communicate with OCLC's mainframe computers in Columbus, OH. The microcomputer has function keys and additional capabilities which make record editing and terminal to computer communications more efficient.

In May, a fourth OCLC 105 terminal was added to the end of the chain of OCLC terminals in the Catalog Department. The addition of this terminal eased the crowded OCLC schedule.

An Epson FX 185 printer was purchased late in 1985 to be used with the M300 terminal because the old DECWRITER II printer is not compatible with the new terminal. An added advantage of the new printer is that it prints faster and more quietly than the DECWRITER.

I wrote specifications for a switch box which will allow up to three terminals to use the Epson printer or MAX to download edited OCLC records to MAX. The box is expected to be delivered early in 1986.

Each year OCLC hand picks from interested libraries certain catalogers who will be allowed to enhance bibliographic records in OCLC. This year, David Klaiber, Librarian II was awarded the enhance capability for sound recordings. OCLC has a rigorous selection process for this particular program. It is quite an honor to have someone on the staff who is judged a "cataloger of high standards" by his peers.

As usual, the Catalog Department staff has taken an active role in continuing education. All staff participated in the series of Sexual Harassment Prevention training sessions. Many staff members took advantage of the City sponsored CPR/First Aid Workshop. Richard Marple enrolled in "Introduction to IBM PC" sponsored by the City. The Catalogers attended the MINITEX sponsored "Quality Control Workshop," MINITEX brought in experts from the Library of Congress, OCLC, and the Washington Library Network to

-162- discuss methods of improving the quality of bibliographic records in a shared database environment.

Many staff members participated in professional or job related meetings throughtout the year. Vi Carpenter was selected to serve on the Library's Affirmative Action Advisory Committee. David Klaiber attended the Music Library Association's Annual Conference and I attended the American Library Association's Annual and Midwinter meetings. I also served as one of two MINITEX representatives to the OCLC User's Council which met three times in 1985.

As the year comes to an end, I see two significant problems which have not been resolved. The first is the unsigned contract with OCLC for the retrospective conversion project which I mentioned above. The second problem is the unresolved issues in OCLC's general contract with library networks all over the United States. The contract dispute between OCLC and its membership has been going on since 1983. The biggest issue is the appropriate use of bibliographic records and who determines what is appropriate use. The contract problems need to be settled soon so that libraries can freely carry on with their automation projects without being concerned that todays' plans may be illegal tomorrow.

The year has been an active one with the implementation of MAX, working out new procedures, and training both old and new staff. The Catalog Department has performed well this past year, taking all the changes in stride and, at the same time, keeping up with a heavy workload. I thank the staff for their hard work and dedication.

Respecfully submitted, ,~) (LI- 'Ms. Carlen Catalog Dept., Head

-163- CATALOG DEPARTMENT STATISTICS

1985

OCLC TOTARC (Total Archival Tape) STATISTICS 1985 (Titles) 1984 (Titles)

FTU's (First-time use) 24,589 25,835 Retrospective Record Conversion 183 272 Catalog Production (Original cataloging) 1,418* 1,513

TRANSFERS 1985 (Volumes) 1984 (Volumes)

Pocket to Plate 383 1,330 Plate to Pocket 434 309 Central Transfers 415 903

BOUND PERIODICALS 1985 (Titles) 1984(Titles)

1,293 1,485

COM UPDATES 1985 (Fields) 1984 (Fields)

51,362 63,373

*Estimate based on figures from the first six months of 1985. OCLC was unable to provide statistics for orginal cataloging for July-Dec. 1985.

-164- CATALOG DEPARTMENT

STAFF COMPLEMENT

1985

Carlen Ruschoff Librarian IV

Muriel Barrie Library Aide I

Betty Bauer Library Aide II

Dorothy Britton Clerk Typist I

Norman Cannon Library Aide II

Violet Carpenter Library Aide II

Phyllis Gretson Library Aide II

Pat Hengemuhle Library Aide II

Constance Hill Librarian II

Gloria Hirt Clerk Typist I

David Klaiber Librarian II

Richard Marple Library Aide II

Jane O'Brien Library Aide II Promoted, Library Adminstrative Aide, Central Office Nov. 4

Jim Stone Library Aide II

Joanne Van Hale Clerk Typist I

Ruby Ward Bibliographic Control Clerk

-165- MINNEAPOLJS PUBLIC LIBRARY AND INFORMATION CENTER ANNUAL COLLECTION STATISTICS PAGE 1

BOOK COLLECTIONS 1985

CENTRAL COMMUNITY LI BRARV LIBRARIES TOTAL ------VOLUMES IN LIBRARY JAN 1, 1985 1, 26.b ,483 425, l 14 1,691,597 ADDED 1985 48,795 49,018 97,813 WITHDRAWN 1985 20,805 41,425 62,230 VOLUMES I N LI BRAR Y J.AN 1, 1986 1,294,473 432,707 1,727,180

A THE NAE UM MPLIC TOTAL ------VOLUMES IN LIBRARY JAN 1, 1985 100,803 1,590,794 1,691,597 ADDED 1985 99 97,714 97,813 WITHDRAWN 1985 186 62,044 62,230 VOLUMES IN LIBRARY JAN 1, 1986 100,716 1,626,464 1,727,180

ADULT JUVENILE TOTAL ------VOLUMES IN LIBRARY JAN 1, 1985 1,501,440 190,157 1,691,597 ADDED 1985 76,235 21,578 97,813 WITHDRAWN 1985 50,195 12,035 62,230 VOLUMES IN LIBRARY JAN 1, 1986 1,521,480 199,700 1,727,180

BOOK VOLUMES -COMPARATIVE TOTALS

ADDED TO CATALOG WITHDRAWN FROM CATALOG 1985 1984 1985 1984

CENTRAL LIBRARY 48,795 51,910 20,805 16,896 COMMUNITY LIBRARIES 49,018 47,721 41,425 45,855 TOTAL 97,813 99,631 62,230 62,751

ATHENAEUM 99 116 186 75 MPLIC 97,714 99,515 62,044 62,676 TOTAL 97,813 99,631 62,230 ,62, 751

ADULT 76,235 81,176 50,195 46,178 JUVENILE 21,578 ld,455 12,035 16,573 TOTAL 97,813 99,631 62,230 62,751

1/09/Bh CATALOG DEPT

-166- PAGE 2 NON-PRINT COLLECT10NS--CENTRAL LIBRARY 1985

COMPUTER SOFTWARE IN LIBRARY JAi'J 1, 1985 ADDEO 1985 8 WITHDRAWN 1985 COMPUTER SOFiWARE IN LIBRARY JAN 1, 1986 a F ILMS-16MM IN LIBRARY JAN 1, 1985 2,944 ADDED 1985 92 WITHDRAWN 1985 14 FILMS-16MM IN LIBRARY JAN l' 1986 3,022 FILMSTRIPS IN LIB.RARY JAN 1, 1985 197 ADDEO 1985 WITHDRAWN 1985 FILMSTRIPS IN LIBRARY JAN 1, 1986 197

MICRO.-BOOKS IN LIBRARY JAN 1, 1985 430 ADDED 1985 77 WITHDRAWN 1985 MlCRO.-BOOKS IN LIBRARY JAN 1, 1986 507 MICRO.-NEWSPAPERS IN LIBRARY JAN 1, 1985 7,542 ADDED 1985 248 WITHDRAWN 1985 MICRO.-NEWSPAPERS IN LIBRARY JAN 1, 1986 7,790 MICRO.-PERIDDICALS IN LIBRARY JAii 1, 1985 4,272 ADDED 1985 47 WITHDRAWN 1985 MICRO.-PERIODICALS IN LIBRARY JAN 1, 1986 4,319 MISCELLANY* IN LIBRARY JAN 1, 1985 107 ADDED 1985 WITHDRAWN 1985 MISCELLANY IN LIBRARY JAN 1, 1986 107 PH.fiJNODJSCS IN LIBRARY JAN 1, 1985 52,672 ADDED 1985 2,225 WITHDRAWN 1985 ~,763 PHONOD I SCS IN LIBRARY JAN 1, 1986 51, 13~ PHONOTAPES IN LIBRARY JAN 1, 1985 8,849 ADDED 1985 1,317 WITHDRAWN 1985 1,447 PHONOTAPE S IN LIBRARY JAN 1, 1986 8,719 SLI DES-2X2 IN LIBRARY JAN 1, 1'985 21,319 ADDED 1985 6,795 WITHDRAWN 1985 699 SlIDES-2X2 IN LIBRARY JAN 1, 1986 27,415 VIDEO IN LIBRARY JAN 1, 1985 697 ADDED 1985 199 irHTHORAWN 1985 VIDEO IN LIBRARY JAN 1, 1986 896 -167- PAGE 3 NON-PRINT ITEMS - COMPARATIVE TOTALS

MEDIA ADDEO TO CATALOG WITHORAWN FROM CATALOG 1985 1984 1985 1984 COMPUTER SW 8

FILMS-loMM 92 106 14 11 FILMSTRIPS

MI CRO.-BOOKS 17 16

Ml CRO.-NE WS 248 210 MICRO.-PER 47 125 1 MI SC ELLAN Y* PHONODISCS 2,225 2,806 3,763 2,510 PHONOTAPES 1,317 1,083 1,447 587 SLIDES-2X2 6,795 1,359 699 410 VIDEO 199 185

TOTALS 11,008 5,890 5,923 3,519

*KITS, REALIA, FLASH CARDS, GAMES, ETC.

-168- PAGE 4 BOOK COLLECTIONS BV AGENCY

COLLECT ION ADDED WITHDRAWN COLLECTION AGENCY JAN 1, J985 1985 1985 JAN 1, 1966 ATHENAEUM AD UL T F IC T I ON 72 l 1 72 ADU LT NON-Fl CT I ON 100,720 98 185 100,633 JUVENILE 11 11 TOTAL 100,803 99 186 100,716 CENTRAL LIBRARY ADULT FI CT I Or~ 121,784 5,277 2,020 125,041 ADULT NON-FICTION 885,130 33,269 17,320 901,079 JUVENILE 64,095 6,827 1,278 69,644 NEWSPAPERS-BOUND 2,799 2,799 PERI Ou ICALS-BOUND 91,872 3,323 1 95,194 TUT AL 1,165,680 48,696 20,619 1,193,757 EAS I LAKE ADULT FICTION 8,280 1,300 963 8,617 ADULT NDN-F ICT I .ON 19,930 2,422 1,528 20,824 JUVENILE 11,919 1,583 69 13,433 TOTAL 40,129 5,305 2,560 42,874 FRANKLIN ADULT FICTION 4,995 349 583 4, 761· ADULT NON-FICTION 8,705 847 564 8,988 JUVENILE 5,616 l ,009 355 6,270 TOTAL 19,316 2,205 1,502 20,019 HOSMER ADULT FICTION .3,229 399 147 3,481 ADULT NON-FICTION 7,477 857 947 7,387 JUVENILE 3,990 691 970 3,711 TOTAL 14,696 1,947 2,064 14,579 LINDEN HILLS ADULl FICTION 4,768 645 219 5,194 ADULT NON-FICTION 12,354 1,089 953 12,490 JU VEN I LE 7,878 705 524 8,059 TOTAL 25,000 2,439 1,696 25,743 NOKOMIS ADULT FICTION 7,438 984 1,476 6,946 ADULT NON-FICTION 16,936 1,824 1,895 16,865 JUVENILE 14,346 1,504 494 15.356 TOTAL 38,720 4,312 3,865 39.167 NORTH REGIONAL ADULT FI CT I ON l 7,592 2,278 1,575 18,295 ADULT NON-FICTION 40,328 3,265 3,718 39,875 JUVENILE 21,851 1,608 1,404 22,055 TOTAL 79,771 7,151 6,697 80,225 NORTHEAST ADULT FICTION 7,221 1,079 248 8,052 ADULT NON-FI CT ION 14,699 1,555 1,777 14,477 JUVENILE 9,433 715 557 9,651 TOTAL 31,353 3,409 2,582 32,180 Pl ERRE BOTT lNEAU ADULT .FI CT I ON 1,359 267 111 1,515 ADULT NON-FICTION 2,130 303 419 2,014 JUVENILE 2e451 236 223 2,464 TOTAL 5,940 806 753 5,993

-169- PAGE 5

BOOK COLLECTIONS BY AGENCY

COLLECTION ADOEO WITHDRAwN COLLECTION AGENCY JAN l, 198 5 1985 1985 JAN 1, 1986

ROOSEVELT ADULT FICTION 5,026 656 620 5,062 ADULT NON-FICTION 10,393 1,103 1,500 9,996 JUVENILE 8,397 825 534 8,688 TOTAL 23,816 2,584 2,654 23,746 SOUTHEAST ADULT FICTION 6,649 707 686 6,670 ADULT NON-FICTION 13,706 1,285 2,019 12,972 JUVENILE 3,896 778 1,676 2,998 TOTAL 24,251 2,770 4,381 22,b40 SUMNER ADULT F IC ;r ION 3,005 308 668 2,645 ADULT NON-FICTION 8,812 893 1,008 8,697 JUVENILE 4,843 746 949 4,640 TOTAL 16,660 1,947 2,625 15,982 WALKER ADULT FICTION l O, 748 1,534 805 11,477 ADULT NON-FI CT I ON 25,364 2,944 2, 182 26,126 JUVE NILE 11,701 1,474 1,543 11,632 TOTAL 47,813 5,952 4,530 49,235 WASHBURN ADULT FICTION 8,585 1,543 1,062 9,066 ADULT NON-FICTION 21,723 2,862 1,886 22 I 699 JUVENILE 15,929 2,119 1,002 17,046 TOTAL 46,237 6,524 3,950 48,811 WEBBER PARK ADULT FICTION 2,622 3't-9 416 2,555 AOULT NON-FICTION 4,989 620 693 4,916 JUVENILE 3,801 698 457 4,042 TOTAL 11,412 1,667 1,566 11,513

SYSTEM TOTALS 1,691,597 97,813 62,230 1,727,180

1/ 09/ 86 CATALOG DEPT

-170- PAGE b TITLES ADDEO AND ltlITHDRAWN 1985

ADDEO TO CATALOG WITHDRAWN FROM CATALOG KIND UF MA TERI AL 1985 1984 1985 1984

MPLIC BOOKS 20,486 21,582 5,598 4,768 PERIODICALS-BOUND 40 110 COMPUTER SOFTWARE 8 FILHS-16MM 74 83 8 10

FILMSTRIPS /SOUND/ l MICRO.-BOOKS 60 11

MICRO.-NEWSPAPERS l

MICRO.-PERIODICALS 2 4 MISCELLANY* PHONODISCS 1,235 1,674 1,447 1,028 PHONOTAPES 561 313 1,754 410 VIDEO 159 165 1

TOTALS 22,626 23,943 8,807 6,217

*KITS, REALIA, FLASH CARDS, GAMES, ere.

l/09/ 86 CAlALOG OE PT

-171- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER CIRCULATION DEPARTMENT ANNUAL REPORT 1985

1985 was the year the Circulation Department, with the rest of MPLIC, celebrated the Library's first 100 years and marvelled at its future~ A future symbolized by not only MAX, MPLIC's automated circulation control system, but by performance appraisals, new Circulation Department signage and remodeling, a new employee assistance program, circulating microcomputer software and job evaluations. One constant however, was the unfailing effort of the Circulation staff to provide Library users with quality public service. They accomplished their goal despite seemingly endless construction in the Department, changing procedures due to automation, a general amnesty and a Supervisor who was often preoccupied with the implementation of MAX. I take this opportunity to thank each of them publicly and personally for the consistently high level of service they maintained.

The Circulation Department, consolidated in one physical location in 1982, improved its appearance in 1985. Between July 22 and August 21 the Charge Desks were lengthened and remodeled. The wall behind the Public Service Desk was recovered in "Library Blue" and new signage was placed on the wall. Finally, "RETURNS" and "REGISTRATION" signs were suspended above the Desk.

New circulation procedures included the introduction of microcomputer software as a regularly circulating material type on August 1. On August 14 MPLIC and HCL ended their reciprocal fines collection agreement. HCL material returned to MPLIC agencies is treated like any other MELSA return. Beginning November 4 Circulation staff begin to set aside Popular Library material at the Return Desk for more timely delivery to the Literature Department. All of these procedures have worked well to date.

A simple litany of MAX related events between the initial delivery of MAX hardware on February 1 and the first patron registration at Webber Park Community Library on November 13 only hints at the efforts required to bring MAX to life. Following installation of the Central Site hardware, the Circulation Supervisor was involved in numerous MAX activities. Tours of the new Computer Room were conducted for Library staff on February 25 and throughout the year for all interested persons. Computer Operator training occupied the week of March 11 followed by MARC Record Management Training the week of March 18. Circulation Function training was provided by Geac in 2 sessions, October 8-11 and November 4-8. The Chief and Heads of Technical Services Departments met with the Geac Project Manager throughout the year to discuss all aspects of the project. The Circulation Supervisor conducted circulation function training for Selected Community Library staff on October 23 and 24 and November 11 and 12. Brochures describing MAX, new Library Card application forms and the new MAX Library Card were designed during the year. Two issues of "MAXims" were produced and distributed. Each day seemed to involve some MAX activity: modifying circulation

-172- tables stored in the system, testing various circulation functions or discussing the most recent implementation problem with Geac personnel. The difficulties were forgotten however, on November 13 when Webber Park Community Library went "live" with patron registration and the Director of the Library became the first person to register for and receive a blue plastic MAX Library Card.

The first discussion of a general amnesty predated the delivery of MAX. On January 23 it was decided that an amnesty would serve 3 purposes. First it would help celebrate the Library's Centennial, second, it would retrieve long overdue material and third, it would allow the Circulation Department to clear overdue files of all accounts except those referred to the Minneapolis City Attorney. The Chief of Technical Services and the Circulation Supervisor developed amnesty procedures throughout the year. On November 4 the MAX "Special Project Procedural Outline" was presented to affected staff. On November 13 the Director announced the amnesty at a press conference where he stated that the amnesty would run from November 18 - 30.

Special collection boxes were placed at all MPLIC agencies for amnesty returns and the following special procedures were observed. No fines were collected nor were TNC's for missing Transaction Cards written. Material returned with a Transaction Card and less than 6 months overdue was accepted and returned to the owning agency for shelving. Material more than 6 months overdue or returned without a Transaction Card was sorted according to date of publication. Material with a copyright of 1983-1985 was returned to the owning agency for shelving. Material with a pre-1983 copyright was sent to a special holding area in the sub-basement of the Central Library for review by appropriate staff. During the amnesty Circulation staff cleared the Alert File of all material except City Attorney accounts, reports of lost Library Cards and MELSA Alerts received from MELSA Libraries. All TNC's for unpaid fines, films of Library Card applications, "Found-on-Shelf" item cards and current bills for outstanding material were discarded. EDP completed the process by clearing the disc of all overdue accounts. Regular overdue processing will resume the week of February 7, 1986.

Returns during the amnesty were initially light but increased after an article in the Star and Tribune, featuring Mary MacLean, publicized this unique event. Activity peaked during the final 2 days when 927 amnesty items were returned to the Central Library. In all, 2706 volumes received in the Circulation Department were sent to the storage location. No count was kept of items returned to the shelves. Though the number of items returned was less than anticipated, the amnesty clearly accomplished its goal of helping this Department prepare for MAX.

1985 also saw an increased emphasis on personnel related areas. In January, annual performance appraisals for all staff were introduced. All staff attended presentations on sexual harassment and participated in the City-wide job evaluation process. Individual staff activities meriting special note are appended to this report.

-173- Central circulation for 1985 shows a slight increase (3,668) over the previous year. Other circulation statistics are difficult to compare due to the cessation of overdues processing during amnesty or are relatively unchanged.

In retrospect, 1985 seems just as busy and intense as it felt at the time. The source of the activity may be summed up in one word -----CHANGE! The Circulation Department welcomes the opportunity to participate in this exciting process whose sole objective is to improve the effectiveness and efficiency of the Minneapolis Public Library and Information Center for the next 100 years.

StevenB. Jackson Circulation Department Supervisor

-174- CIRCULATION DEPARTMENT STAFF COMPLEMENT 1985

Supervisor Jackson, Steven B.

Circulation Department Clerk Salmon, Glenee Detailed to Special Services, ILL January 14 Norman, Ann Detailed January 14 to November 8 Lamden, Alan Appointed November 11

Library Aides I (Permanent) Anderson, Iva Gulla, Robert Kent, Anita Lindberg, Doris Long, M. Jean MacLean, Mary Matthion, Jeanne Norman, Ann

Clerk I (Permanent) Nietz, Lorraine

Clerk Typist I (Permanent) Gunnarson, Miriam

Library Aides I (Permanent Part-Time) Anderson, S. Brian Croft, Barbara Appointed September 20 Futcher, Ruth McMullen, Cheryl To Temporary Part-Time August 19 Ogunrinde, Olaseinde Appointed September 10 Roessler, Irene Taylor, Irene To Walker September 21 Tasky, Janet Leave Without Pay November 24 Wong, Wai-Lin Resigned July 27

Library Aides I (Temporary Part-Time) Booker, Harold Johnson, Peg Rosenthal, Peter

-175- CIRCULATION DEPARTMENT STAFF ACTIVITIES 1985

Anderson, Iva Back on Track - Stress Management May 1, 8, 15 8:30 a.m. - 12:30 p.m.

CPR/First Aid Training Program May 2

Dealing With the Public April 17

MPLIC Affirmative Action Advisory Committee; Accomodations Subcommittee member

MacLean, Mary Classification/Job Evaluation Study; Focus Group member August 7

Taylor, Irene Computer Keyboard Lab January 17

Jackson, Steven All-Staff Meetings; Presentations February 19, 20 and July 23, 24

All Association Conference September 13

22nd Annual Clinic on Library Applications of Data Processing: Human Aspects of Library Automation. University of Illlinois April 14-16

MELSA - Automated Circulation Committee MPLIC co-representative

MELSA - Automated Circulation Committee Chair, Subcommittee to Redesign MELSA Library Card Application Form

Performance Management and Appraisal Workshop August 8, 9 8:30 a.m. - 12:30 p.m.

Chair - MPLIC Automated Circulation Control Task Force

-176- CIRCULATION DEPARTMENT CENTRAL LIBRARY CIRCULATION STATISTICS: 1985

1985 1984 Gain/Loss

Days Open 303 303

Gate Count 830,774 840,959 10,215 (-)

Charge Transactionsl 733,668 730,000 3,668 (+)

OVERDUE TRANSACTIONS2

BILLS FOR OVERDUE MATERIAL:

Transactions searched on Recordak film as first step in billing process 95,875 108,818 12,943 (-)

Transactions for which bills were sent (includes ILL) 42,363 51,974 9,611 (-)

SHELFLIST NOTIFICATION:

Items not returned (Includes ILL and Reported Returned) 24,720 28, 777 4,057 (-)

Items list, replacement price paid 1,571 1,838 267 (-)

Items not returned and removed from inventory 23,149 26,939 3,790 (-)

BILLS MAILED FOR FINES3 0 2,770 2,770 (-) lcirculating material charged out on Circulation Department Recordaks, excludes ILL, 16MM Films, Film Strips, Video and Slides.

2overdue processing was suspended beginning November 18 due to the general amnesty conducted November 18 through November 30. Overdue processing will resume the week of February 7, 1986 for material due December 7, 1985.

3Billing for unpaid fines was discontinued in 1985 due to Amnesty and the ongoing implementation of MAX.

-177- CIRCULATION DEPARTMENT REGISTRATION STA TISTICS: 1985

1985 1984 Gain/Loss

MPLIC APPLICATIONS PROCESSED:

AEElications Checked/Cards Issued 1 Paper Cards

Free Cards 51,965 51,512 453 (+)

Paid Cards 14 27 13 (-)

Deposit Cards 4 2 2 (+)

Total Paper Cards 51,983 51,541 442 (+)

MAX Plastic Cards2 734 0 734 (+)

TOT AL CARDS ISSUED 52,717 51,541 1,176 (+)

AEElications Checked/Cards Not Issued

Regrets Mailed 3,168 3,729 561 (-)

"In-Person" Regrets3 327 422 95 (-)

TOTAL REGRETS 3,495 4,151 656 (-)

TOT AL MPLIC APPLICATIONS PROCESSED 56,212 55,692 520 (+)

MELSA APPLICATIONS PROCESSED 9,393 9,495 102 (-)

TOTAL APLICA TIONS PROCESSED 65,605 65,187 418 (+)

1 All applications for paper cards are checked against Circulation records. A card is not issued if there is overdue material and/or unpaid fines totalling more than $8.00.

2MAX Plastic Cards are issued at MPLIC online agencies beginning approximately 4 weeks before the agency goes online. The card is given to the patron at the time application is made.

3 11 In-Person" Regrets count patrons applying for cards at the Circulation Department Public Service Desk who are unable to resolve an outstanding account and are not issued a card.

-178- 1985 ANNUAL REPORT INVENTORY CONVERSION SPECIALIST

The retrospective barcoding of the MAX Project began in August with the education of the new Inventory Conversion Specialist. With the very able assistance of the Catalog Department, I learned some valuable background information: the shelflisting procedure, the format of MARC records and OCLC searching. After learning the barcoding procedure, I put that procedure in writing, wrote "help" pages and made charts of appropriate location and material type codes for a barcoding manual. From the beginning the focus of my work has been the training, supervision and problem-solving of those who do the barcoding: the Library Aides I on the Barcoding Team and the Library Aides I and II at the Community Libraries.

Basically, the barcoding procedure involves searching a title in the bibliographic database of MAX, verifying the exact match of the MAX record with the item in hand and linking that item to the record by wanding the barcode that is affixed to the item. The result will be an accurate inventory and an item specific shelflist of MPLIC's holdings. Additionally, each item is coded for shelving locations and, in a separate subfield, a code for material type is entered which will be used for statistical purposes and fine calculations.

Initially, four Library Aides I were hired to begin the retrospective barcoding of items in MPLIC's collection which were added before October 1985, when barcoding of new acquisitions began. After spending four days in training at the Central Library, the Barcoding Team of Guri Belgum, Charles Conner, Aurelia Murray and Georgianna (Gigi) Tiggas began working at Webber Park Library, our test site. In addition to barcoding four hours a day, the Team relieved the local staff at Webber Park of their clerical and circulation duties so the Webber Park staff could also spend three to four hours a day barcoding.

It was gratifying to see the Barcoding Team increase their speed as the weeks went by. During our first two weeks we barcoded, on the average, only 12 books an hour per person; by the last week at Webber Park we had reached an average of 27 books an hour per person. While we were at Webber Park we had only two days of "down time." We were able, therefore, to finish Webber Park by November 29--two weeks ahead of our timetable. Later, when we learned of the large number of books being returned to Webber Park which had not been barcoded, I assigned Charles Conner to work there three days a week for two weeks in order to help the Webber Park staff barcode those returns.

Our days at Sumner had an unfortunate beginning. Five days were lost during the first two weeks due to system "down time." Some days were also lost because of vacations and holidays. Nevertheless, everyone's speed was increasing and it was apparent by the end of December that the Team would finish according to schedule.

Cooperation of the Community Library staff is paramount to the success of the barcoding project. We have thus far received excellent help from them and have been bolstered by their enthusiasm.

-179- This has been a most exciting and rewarding year for me. My thanks to Lillian Wallis, Chief of Technical Services, who helped me through the difficult start-up periods and advised me on all matters. My thanks and gratitude to Carlen Ruschoff, Ruby Ward, Terry Veth, Dianne Wachs, and Steven Jackson for their patience and assistance to the newest supervisor in Technical Services. The barcoding Team is commended for the good job they have done so far; it has been a pleasure having each of them on the "B-Team"!

Respectfully submitted,

Judith Thompson Inventory Conversion Specialist

BARCODING CHRONOLOGY

Agency Webber Park Sumner (collection size) (11,000) (17,000)

Barcoding Team 4 FTE 4 FTE

Date Team Begins 10/11/85 12/2/85

Date Team Finishes 11/29/85 (ongoing)

Down Time 2 days 5 days (through 12/31/85)

-180- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER PREPARATIONS DEPARTMENT

ANNUAL REPORT 1985

Personnel: Due to an increased work load, the 9.5 staff complement was raised to 10 full time employees in 1985. In March, a vacant Bindery Processing Aide position was filled by Maribeth Boyce and, in July, Bindery Processing Aide Mary Booth joined the staff as a full time employee replacing Thomas Brown, a half-time employee. Although vacancies were partially filled by Substitutes, actual staff time worked equaled that of 9.6 full time employees.

Relocations: On April 22, the Print Shop was moved from the Bindery into the old Electronic Data Processing area in the basement and the Preparations Department Supervisors' office was moved from the "hole" adjacent to the main Bindery entrance, to the Hennepin Avenue side of the Bindery. The old office and the adjacent area were relinquished to the Electronic Data Processing Section for storage. On August 5, the fourth floor Sharp copier machine was relocated from the Acquisitions/Electronic Data Processing Department to the Bindery.

MAX: In January, the Processing Room was rearranged to provide for barcode work stations and an adequate space for a MAX terminal. On July 16, the terminal was installed and staff was trained to link barcodes into MAX. On October 11, volumes were barcoded and linked into MAX for the first time in the history of the Library.

Initally, barcodes were applied to the outside of the plasti-kleered back cover of the book. This was done upon the advice from the Geac Project Manager who maintained the barcode would not be readable by the MAX light pen if mounted inside the plasti-kleer cover. Six weeks later, however, after advice from Computype, the barcode vendor, Geac reversed themselves and the barcodes are now mounted inside the plasti-kleer covers on the outside back cover of books. After volume is linked into MAX, a small "Z" is stamped on the top edge of the book near the spine, signifying that the book has been barcoded and linked into MAX.

PRODUCTION: Processing production declined slightly from the massive output in 1984. Phonodiscs had the greatest percentage of loss, yet phonotapes processed increased noticeably. Barcoding and linking of materials into MAX was an added task this year and will increase in the years to come. The material category, "Uncataloged Hardcover, 11 was discontinued as of December 2, 1985 for all newly acquired volumes. This was done because the term "Uncataloged Hardcover" is no longer valid since all newly acquired hardcover copies are now inventoried in MAX and their location is reflected in the COM catalog. New pre-processed hardcover books are now treated as duplicate copies or first copies and are linked into the bibliographic record in MAX. If the pre-processed call number varies from the MPLIC classification, the label with the proper MPLIC classification is affixed to the volume.

-181- In the Bindery, units of work per staff member increased despite a decrease in overall output. Labor intensive binding of sheet music and the manufacture of music pockets dropped in number while shipments of books to commercial binderies increased by 1000 volumes. Much less bond and text paper was used by the Print Shop this year and hours spent cutting paper decreased also.

SUMMARY: It was a very fine year, stimulating, challenging, rewarding. My deepest gratitude to Ms. Wallis, Ms. Wallingford, Ms. Tauer and the Preparations staff for their contributions and support. C'pmt-~ C" t&n«tc4,"f< 1 James C. Dondelinger (/ Supervisor, Preparations Department 1 /

-182- PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE I

BINDING ACTIVITY

YEAR 1985 1984 1983

NUMBER OF STAFF 5.40 5.73 5.49

BOOKS

Rebound in Buckram 1,828 2,460 1,169 Rebound in Pressboard 685 826 768 Rebound in Velobinding 3,414 3,524 2,760 Reinforced Paperbacks 6,285 6,029 4,384 Restored to Covers 182 144 109 TOTAL: 12,394 12,983 9,190

PERIODICALS

Bound 96 903 466 Rebound 406 139 778 Reinforced Current Issues 61 129 103 TOTAL: 563 1,171 1,347

SHEET MUSIC 285 925 1,442

COMMERCIAL BINDERY

Books, Sewn Buckram 2,383 1,605 1,908 Books, Adhesive Binding 635 374 373 Periodicals 2,103 2,142 2,152 TOTAL: 5,121 4,121 4,453

TOTAL UNITS HANDLED 18,363 19,200 16,432

UNITS OF WORK PER STAFF MEMBER 3,400.55 3,350.79 2,993.08

-183- PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE II

WORK PERFORMED IN BINDERY

YEAR 1985 1984 1983 HAND SEWING

Buckram Covers 2,381 2,417 2,097 Sheet Music 285 925 1,442 MANUFACTURES

Padded forms etc. 36,363 48,278 86,473 Pockets (Map, music) 176 429 548 Portfolios 10 46 18 Stitched materials 241 402 168 MENDING

Books 786 472 517 Photograph pages 2,445 2,243 2,132 MOUNTINGS

Illustrations, Charts 8 24 27

ORCHESTRATIONS & BANDSTRATIONS

Wallets 63 152 16 Parts 432 1,170 408 PAPER CUTI'ING (in pounds)

Bond 2,344.29 10,036.16 9,391.70 Cover 169.47 251.09 930.99 Index 208.04 601. 80 377. 20 Tag 3,618.90 2,639.90 1,632.50 Text 967. 25 2,322.61 1,867.97 TOTAL: 7,307.95 15,851.56 14,200.36

PAPER CUTTING

Hours spent 209.31 313. 22 246.32

-184- TABLE II--continued

PUBLIC A TIO NS AND SPECIAL JOBS -- 1985

LARGE PRINT BOOK UST 500 copies

Binding Summary: stapled

Staff: Bindery/Processing Aide 1 hour, 45 minutes

ANALYSIS OF THE 198Z, 1983, 1984 75 copies CIRCULATION OF MPUC

Binding Summary: Velo-Bind

Staff: Bindery/Processing Aide 2 hours

BOOKS TO BUY AND BORROW 1,795 copies FOR CffiLDREN

Binding Summary: staple

Staff: Barcoders 9 hours

Staff: Bindery/Processing Aide(Temporary) 5 hours, 50 minutes

-185- PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE III

PROCESSING ROOM ACTIVITY*

BOOKS 1985 1984 1983

Cataloged/Shelflisted Stamp 97,394 101,863 84,030 Apply Tattle Tape 19,470 17,789 15,486 Spine Mark 3,117 4,216 3,440 Pocket or Plate 97,394 101,863 84,030 Plastikleer 42,725 47,200 38,096 Items Barcoded 2,406 ** Uncataloged Hardcover Stamp, Pocket & Plastikleer 1,374 1,037 1,204 Stamp 5,119 5,267 4,253 TOTAL UNCAT HARDCOVER: 6,493 6,304 5,457

Uncataloged PaEerbacks Stamp & Pocket 50,388 53,064 39,222

MAGAZINES

Reinforce & Pocket 7,251 7,648 7,788

PHONODISCS

Central Library 2,140 2,955 1,441 Community Libraries 1,540 2,246 1,671 49 Kits w/discs 151 --446 TOTAL: 3,831 5,647 3,161

PHONODISC CASES REFURBISHED

Art/Music Department 440 1,050 457

PHONOTAPES

Central Library 1,329 816 725 Community Libraries 1,781 916 872 Kits w /tapes --895 --144 97 TOTAL: 4,005 1,876 1,694

VIDEOTAPES

Labeled, Stamped, Marked 143 131 78

-186- TABLE ID-continued

YEAR 1985 1984 1983

POCKETS OR PLATES PASTED

Books 97,394 101,863 85,234 Uncataloged Paperbacks 50,388 53,064 39,222 Magazines 7,251 7,648 7,788

VERTICAL FILE MATERIALS

Labeled and Stamped 1,511 1,616 1,070

WEEKLY RECORD

Issues 51 48 so Entries 33,479 31,135 31,025 Hours spent 176 124 131

*Statistics in this table are based on inventories of supplies and some counts.

**After 12/2/85 pre-processed hardcovers inventoried in MAX. Term Uncat Hardcover, therefore changed to Pre-processed Hardcover.

-187- PREPARATIONS DEPARTMENT PERSONNEL ROSTER 1985

James Dondelinger Supervisor

Thomas Edin Bookbinder

Evelyn Skow Bindery Worker II

Tamerra Wallingford Book Preparation Aide (Maternity Leave 10/17 /85 - 1/3/86)

Ross Loomis Bindery Worker I

Michael Anderson Bindery/Processing Aide (Temporarily assigned to Mail Room 10/31/85 - 12/13/85)

Mary Booth Bindery/Processing Aide, started 7 /22/85

Maribeth Boyce Bindery/Processing Aide, started 3/28/85

Thomas Brown .5 Bindery/Processing Aide, transferred 7 /22/85

Dorothy Richter Bindery/Processing Aide

Denise Tauer Bindery/Processing Aide, detailed to Book Preparation Aide 11/25/85 - 1/3/86.

Temporary Substitutes Who Filled in During 1985

Guri Belgum Bindery/Processing Aide 12/31/84 - 8/9/85

Brian Pankow Bindery/Processing Aide 10/28/85 - 12/12/85

George Sroka Bindery/Processing Aide 12/5/85 - 12/15/85

Beth Underdahl Bindery/Processing Aide 10/3/84 - 1/10/85

Loretta Walsh Bindery/Processing Aide 10/19/84 - 4/18/85

John Wilson Bindery/Processing Aide 10/22/85 - 11/1/85

-188- REPORT OF THE MINNEAPOLIS ATHENAEUM

FOR THE YEAR 1985

To the Board of Directors:

This one hundred and twenty-sixth annual report of the Minneapolis Athenaeum marks the one hundredth year of its association by contract with the Minneapolis Public Library and the first year of its second fifty year contract.

BOOK COLLECTION

During 1985, a total of $19,460.13 was spent for building and maintaining the Athenaeum's book collection. Of this amount, $12,385.40 was drawn from the Spencer Fund for the purchase of books and periodicals and $188.12 for services; and from the General Fund, $5,027.43 was spent for books, $920.00 for the repair and restoration of books in the rare book collection, and $939.18 for services. The total number of volumes in the Athenaeum collection as of January 1, 1986 was 100,716.

Mrs. Benton J. Case continued to chair the book committee in 1985. She was assisted by Mrs. Peter w. Anson, Mrs. Charles A. Cleveland, Mrs. George W. P. Heffelfinger, Mrs. Frederick C. Lyman, Mrs. Nathan C. Plimpton, and Mrs. Edwin F. Ringer. Although a considerable number of fine and private press books were acquired in 1985, a great many of them related to other areas of collection specialization endorsed by the Athenaeum. Especially was this true of books in the fine illustrated category.

In any case the collection has been greatly enriched by the considerable number of volumes added and published by such distinguished fine presses as The Rampant Lions, The Whittington, Gwas Gregynog, Abattoir Editions, The Limited Editions Club, Bieler, and several others. Outstanding among these selections were Samuel Johnson's THE VANITY OF HUMAN WISHES (Rampant Lions) with etchings by Denis Tegetmeier, previously unpublished, in an edition of 200 copies; an edition of Omar Khayyam's Rubaiyat titled THE MIRROR AND THE EYE with numerous line drawings by Richard Kennedy in an edition of 126 copies (Whittington); Dylan Thomas' DEATHS AND ENI'RANCES (Gwas Gregynog) with eight full-color, full double page illustrations by the eminent English painter, John Piper.

From Abattoir Editions at the University of Nebraska, Omaha, we added a number of their exceptionally well-designed volumes of poetry at very moderate prices. Chances are that the value of these will increase substantially in years to come, but more important is the fact that in the collection there are some superb examples of contemporary American book design, along with writing of highly acclaimed poets.

-189- - 2 -

The Limited Editions Club, since its founding in 1929, has been influential in improving book design in the United States, yet, in the collection there were few, if any, examples of the publications of this respected institution. In recent years we have added a considerable number of books published by the Limited Editions Club, and in 1985, some of the most noteworthy acquisitions were THE BOOK OF PROVERBS and Sir Richard Burton's THE KASIDAH OF HAJI ABOU EL YESDI, both distinguished by their design, decoration, and illumination by Valenti Angelo; Sir Thomas More's UTOPIA designed by Bruce Rogers; Jonathan Swift's THE TRAVELS OF LEMUEL GULLIVER with illustrations by Alexander King, and significant because it was the first book published by the Limited Editions Club; and Swift's A VOYAGE TO LILLIPUT and A VOYAGE TO BROBDINGNAG, also designed by Bruce Rogers, and noteworthy because they are the smallest and largest books published by the Club.

From our London agent, we acquired a number of very desirable and attractively designed books which will greatly enhance our collection of ornithological and botanical works. Included in these were Tll>MAS BEWICK BIRDS; BIRDS OF PREY OF THE BRITISH ISLES; THE WILD FLOWERS OF CYPRUS with full color drawings by Elektra Megaw; and most outstanding THE AUSTRALIAN FLOWER PAINTINGS OF FERDINAND BAUER, a selection of twenty-five paintings in the British Museum previously unpublished.

The Athenaeum was fortunate to acquire a number of exceptional volumes as a result of the auction of the inventory of John Howell - Books of San Francisco. To complement our growing collection of works illustrated by Valenti Angelo, we acquired VALENTI ANGEU>: AUTll>R, ILLUSTRATOR, PRINTER, one of 400 copies printed by Andrew Hoyem for the Book Club of California in 1976; three volumes of BIBLIOGRAPHIES OF THE GRABll>RN PRESS; H.M.T. Powell's THE SANTA FE TRAIL TO CALIFORNIA, 1849-1852 published by the Book Club of California in 1931; and Eugene Duflot De Mofras' TRAVELS ON THE PACIFIC COAST, published by the Fine Arts Press in 1937.

PUBLICITY The Athenaeum and its rare book collection received more than its usual share of publicity during the year. To coincide with the celebration of the one-hundredth anniversary of the Minneapolis Public Library, there were a number of outstanding exhibits in the arcade entryway to the library. The first of these exhibits centering on famous Athenaeum acquisitions included the NUREMBERG CHRONICLE; various editions of Father Hennepin's DESCRIPTION OF U>UISIANA; Samuel Johnson's A DICTIONARY OF THE ENGLISH LANGUAGE; Piranesi's VEDUTE DI ROMA; Mark Catesby'a THE NATURAL HISTORY OF CAROLINA, FLORIDA, & THE BAHAMA ISIANDS; Rudolf Ackermann's REPOSITORY OF ARTS; McKenney and Hall's HISTORY OF THE INDIAN TRIBES OF NORTH AMERICA; and Edward S. Curtis' THE R'.>RTH AMERICAN INDIAN.

-190- - 3 -

A second arcade exhibit on the fine press movement in the United States was planned to complement a series of lectures sponsored jointly by the Minnesota Center for Book Arts and the Minneapolis Public Library. Many exquisitely designed and printed books acquired by the Athenaeum. in recent years from the following presses were included in the exhibit: The Arion Press, San Francisco; Bird & Bull Press, Newton, Pennsylvania; The Bieler Press, Minneapolis; David R. Godine, Publisher, Boston; The Grabhorn Presa, San Francisco; The Rampant Lions Press, Cambridge, England; and The Whittington Press, Gloucestershire, England.

The 1985 exhibits in the Rare Book reading room centered on acquisitions of an impressive number of volumes published by the Limited Editions Club and purchased in recent years. The second major reading room exhibit focused on John James Audubon. The bicentenary of Audubon's birth was celebrated in 1985.

There were two meritorious articles written on the Athenaeum and published locally. Leonard Inskip's article appeared in the editorial section of the Minneapolis Star and Tribune for May 15, 1985, and Mary Ann Kaiser wrote a two-page article with colored illustrations for the Noveaber 1985 issue of Minnesota Monthly, the official publication of Minnesota Public Radio.

Also, on KSJN, the Minnesota Public Radio station, on July 10, 1985, a brief spot, repeated several times during the morning hours, on the Athenaeum was heard. This "spot" included excerpts from interviews with the Athenaeum Librarian and with Mrs. Frederick Lyman. A cassette recording of this broadcast was presented to the Athenaeum. Finally on October 7, 1985, the Librarian gave a talk/slide show on the Athenaeum to more than 200 members of the Minneapolis branch of the American Association of University Women.

GIFTS

Received in the latter part of 1984 was a gift of $100.00 from Mary L. Dyar, retired Associate Director of the Minneapolis Public Library and Athenaeum Librarian from 1948 to 1954.

In November, prior to the last meeting for the year, Mrs. George W. P. Heffelfinger made an exceptionally important donation to the Athenaeum of 200 volumes of fables books which she has collected over a period of many years. This is certainly one of the finest gifts received by the Athenaeum in recent years. Included in the collection are five volumes from the sixteenth century, one of which is an incunabulum, and four volume• from the seventeenth century. Many of the volumes are in fine bindings done by such great English book binders as Bayntun & Riviere and Sangoraki & Sutcliffe. There are representative examples and first editions of the great translations of Aesop by Sir Roger L'Estrange and Samuel Croxall, as well as William Caxton, and numerous fine illustrated editions

-191- - 4 - by such artists as Thomas Bewick, Randolph Caldecott, Walter Crane, Gustave Dore, Antonio Frasconi, Boris Artzbasheff, and Alexander Calder. There are editions from the great fine and private presses, such as Kelmscott, Gregynog, the Grabhorn, the Limited Editions Club, and the Golden Cockerel. The Athenaeum is indeed fortunate to have received this collection and is extremely grateful to Mrs. Heffelfinger for her generosity and thoughtfulness.

BOARD OF DIRECTORS

At the annual meeting of the Board of Directors on May 7, 1985 the following members were re-elected to the Board: Mrs. Peter W. Anson, Mrs. Benton J. Case, Mrs. Charles A. Cleveland, Mr. David J. Duff, Mr. John R. Goetz, Mrs. George W. P. Heffelfinger, Mr. William P. Laird, Mrs. Frederick C. Lyman, Mr. Walter E. Pratt, Mrs. Edwin F. Ringer, and Mr. Crane Winton. Two new members were elected to the Board: Dr. John Parker and Mrs. George Reid. Also serving on the Board is Mrs. Frances H. Naftalin, as President of the Board of Trustees, Minneapolis Public Library and Information Center.

Officers elected at the annual meeting were Walter E. Pratt, President; Mrs. Peter W. Anson, Vice-President; and John R. Goetz, Secretary-Treasurer.

Mrs. Nathan C. Plimpton, who had been elected to the Board in 1973 and had served as Vice-President since 1978, chose not to be re-elected. The loyal and dedicated enthusiasm of Mrs. Plimpton for the Athenaeum will be greatly missed and her years of faithful service are greatly appreciated.

To encourage former shareholders and board members to maintain an interest in the Athenaeum, refreshments were served prior to the annual meeting in May. For new and other interested board members an orientation meeting was held in June. The Librarian presented the slide/talk show and displayed a selection of interesting books from the collection. The Librarian also prepared for those board members who wished to have one, a notebook containing a compilation of documents important to the functioning of the Athenaeum. The board established a Long-range Planning Coaaittee chaired by Mr. Laird. The Committee's report was submitted at the November meeting: "The c0111Dittee felt it would be in the best interest of the Library to increase utilization by further focusing purchases in the areas the Board feels most appropriate. It was agreed we should build on our present strengths."

FINANCIAL

Since sizable balances had built up in the Athenaewn's two checking accounts, the board voted to transfer the sum of $5,000.00 from each account to the Minneapolis Athenaeum Management Agency trust account 09686. Some or all of these sums can be transferred back to the checking accounts when and if the need for doing so arises.

-192- - 5 -

Mr. J. s. Nilsestuen, C.P.A. who had done the auditing for the Athenaeum for many years and had billed the Athenaeum very infrequently for this service sold his business to Gregory B. Arnott, C.P.A. Mr. Arnott's fee was $750.00, so it may be desirable to consult with other auditors for this service in future years or to seek bids, if it is possible to do so.

ENVOI

The present Athenaeum Librarian has served very close to six years in this most rewarding and enriching position, and has now found it desirable to commence retirement. Those years provided a splendid introduction to the world of rare, special, and beautifully printed and designed books. To have been associated with this esteemed institution and its 125 year heritage has been a sincere privilege. This satisfaction would not have been possible without the support and encouragement given by members of the Board of Directors, both present and former. May the Athenaeua continue to flourish and grow. Certainly it will always provide book lovers with a library that is remarkable indeed.

Respectfully submitted, ~~.. ~' dl!fhul Athenaeum Librarian

January 15, 1986

-193- MINNEAPOLIS ATHENAEUM RECEIPTS AND DISBURSEMENTS

FOR THE YEAR 1985

GENERAL FUND

Cash on hand, December 31, 1984 • • • • • • • • • • • • • • • • $12,452.25

Receipts: Transfer from Athenaeum Agency Account 9686 •• $4,554.80 Interest on checking account ••••••••• 488.12 Stop payment for lost check #1127 ••••••• 1,688.75

TOTAL RECEIPTS $ 6,731.67 $19,183.92

Disbursements: Books and Periodicals • •••••.••••• $5,027.43 Repair and restoration of rare books ••••• 920.00 Transfer to Agency Account 9686 ••••••• 5,000.00 Service charge, checking account ••••••• 182.43 Services •••.••••••••••••••• 756.75 Check #1133 reissued to Basilisk Press •••• 1,688.75

TOTAL DISBURSEMENTS $13,575.36

Cash on hand, December 31, 1985 ••••••••••••••• $ 5,608.56

Uncashed check #1143 outstanding •••••••••••••• $ 35.00

Represented by: First Bank Minneapolis Treasurer's Checking Account 602 3047 365 •• $5,643.56 $ 5,643.56

-194- MINNEAPOLIS ATHENAEUM RECEIPTS AND DISBURSEMENTS FOR THE YEAR. 1985

SPENCER FURD

Cash on hand , Deceaber 31, 1984 • • • • • • • • • • • • • • • • $17,802.19

Receipte: Transfer from Spencer Trust Fund 9686 •••• $ 6,832.19 Tran1fer from Athenaeum Agency Account 77 •• 7,100.08 Interest on checking account ••••••••• 828.22 Refund - Hud1on'1 Bay Co ••••••••••• 14.31

TOTAL RECEIPTS $14. 774.80 $32,576.99

Dilbursementl: Book• and periodical, • ••••••••••• $12,385.40 Tran1ferred to Agency Account 9686 • •••• 5,000.00 Service charge, checking account •••• 158.32 Supply of checks •••••••••••••• 29.80

TOTAL DISBURSEMENTS $17,573.52

Cash on hand, Deceaber 31, 1985 •••••••••••••••• $15,003.47 Uncashed check #9019 outstanding 296.14

Represented by: First Bank Minneapolis Treasurer's Checking Account 602 3047 357 •• $15,299.61 $15,299.61

-195- -~·------·------

MINNEAPOLIS PUBLIC LIBRARY

&

INFORMATION CENTER

ANNUAL REPORT OF THE DIRECTOR

ANNUAL REPORTS

OF

DEPARTMENTS AND COMMUNITY LIBRARIES

ATHENAEUM

1985

Volume II CONTENTS

VOLUME II

COMMUNITY LIBRARY SERVICES

1985

Chief of Community Library Services .•••••...••..••• 1 Community Libraries Book Selection Librarian •••• 21 Children's Specialist ..••..•.••••••••••••••.•..• 26

Community Libraries District I ...... 37 North Regional Library •••••••••••••••••••• 40 Northeast Community Library ••••••••••••••• 46 Pierre Bottineau Library .••••.••••.•..•.•. 50 Webber Park Community Library ..••.••.•.••• 53

District II ...... 56 Southeast Community Library .•..••••••••••• 58 Sumner Community Library •••••••••••.•.•••. 61 Walker Community Library •••••••••••••.•.•• 64

District III ...... 68 Hosmer Conununity Library •...... 72 Linden Hills Community Library ••••••.••.•. 77 Washburn Community Library •••••.....••.••• 81

District IV 87 East Lake Community Library ..•....••.•..•. 91 Franklin Community Library ...... 96 Nokomis Community Library ...... 101 Roosevelt Community Library ...... 104 COMMUNITY LIBRARIES ANNUAL REPORT

1985

"We're on to the next phase! Read ... By All Means ended February 12 with a capacity audience for Garrison Keillor. All posters for Read ... By All Means should be taken down. Also cease to wear the buttons. We're on to Celebrate exclusively." That memo to branch staff signaled the end of a successful theme in creating Library visibility. The brainchild of Children's Specialist Kathleen Johnson, the theme was over, but not forgotten; patrons continued to comment favorably in 1985. But 1985 produced its own memories, particularly the birthday parties which, in part, prompted the Library Board to issue a resolution on March 21 thanking "staff for their efforts in making the Centennial activities festive, exciting, and memorable ... " Commemorating the Minneapolis Public Library's first one hundred years of service, the birthday parties took place on March 2. To ensure all community libraries being able to take part, the six branches not usually open on Saturday opened their doors for the afternoon. With $250 to spend, each library developed its own activities and kinds of refreshments. Finding the funding inadequate to further enhance its Victorian theme with a horse and carriage, Washburn appealed to the community and garnered the necessary $300.00. Nokomis displayed the many prizes from local merchants (including· a microwave oven) prior to March 2. North Regional involved paid performers in a MAIN STREET theme. Northeast served ethnic food. A Trivial Pursuit tournament at Walker and the best jazz in town with Shirley Witherspoon at Sumner were further indications of the diversity in branches. With money in its pocket, Pierre Bottineau chose to thank folksinger and neighborhood resident Charlie Maguire for his many free programs there by hiring him to perform. One could have gone to any of the fourteen branches and found something to enjoy. On the heels of a beautiful day for the birthday parties, a snowstorm developed of such dimensions that eleven libraries opened only from 1 - 5:30 p.m. on Monday. Because of staff shortages, Franklin, Pierre Bottineau, and Sumner did not open at all. March fury had abated on March 22 when Washburn Community Library held a tea in appreciation of Dr. and Mrs. Kremen's gift of a cast-stone sculpture, Mother and Child by Ann Wolfe. Though it had been given in 1984, a new oak pedestal had to be made to more appropriately complement the sculpture.

-1- Redecorating led the Bemis Company to offer and the Library to accept a large welded metal sculpture done by William McDougall, Jr. The gift included all costs of installation at Northeast Community Library. Money received in 1984 from Ediner, a restaurant in Calhoun Square, partially funded two neon and plexiglas stylized plants created in mid-1985. Designed by Robert Kalbac &Associates together with Sculptural Concepts and Neonapolis, they add a spark to Walker Community Library. Walker Community Library, while the recipient of the exciting sculptures, caught the brunt of vandalism in community libraries. Graffiti 11 artists 11 defaced many areas on the exterior of the building and plaza. The Library involved the Uptown Association, the police, a Minneapolis Park Board expert in dealing with graffiti, and others, but it is doubtful the problem is solved. Obscenities have extended to the inside of the building, principally the elevator walls. At Washburn kids up on the roof, a long-time problem, broke the furnace exhaust stack. Theft occurred at Sumner (staff car 11/27; 2 electric typewriters - gifts for public use 11/18), North Regional (patron's purse, car battery), Walker (staff purse). Teen-aged boys wrote on the walls and doors at Franklin and threw an ice ball at staff. Northeast tried to deal with restroom vandalism, an ongoing problem. Cold weather intervened before a restoration firm could completely remove the Walker graffiti. The contract is for $2,700 to obliterate the graffiti and apply a coating to the most vulnerable section of the plaza to make future graffiti easier to remove. Since its construction in 1981, Walker has been plagued with water seepage through walls on every level. George F. Cook Construction and subcontractors again sought corrections in 1985. Warm weather and melting snow in early January 1986 brought water through some of the same locations noted previously. Only spring rains will reveal to what extent the work done has been successful. Nokomis and Washburn sparkled with newly painted surfaces through­ out the buildings. Paint applied to the workroom and the staff room at Sumner, to the garage door at North Regional (to cover graffiti), and to the front door at Linden Hills expended the money allotted for painting. The Superintendent of Buildings also arranged for a major parking lot patch at North Regional, a new back door and a water diverter above the front door at Webber Park, sidewalk repair at East Lake, and for reroofing at Roosevelt. Alex Wakal wrote specifications for three more exterior signs with the new round MPL logo and the large LIBRARY letters the most

-2- prominent part of the sign: Franklin, Linden Hills, and Southeast. But the biggest change in a physical plant occurred at North Regional where tiling and recarpeting involved commercial book trucks, shelvers from downtown, maintenance personnel from the whole system, and the entire staff at North Regional giving their best. All acclaimed the result well worth the effort: an aesthetically pleasing and more functional layout. Major furniture and equi ment purchases included 19 steno chairs distributed to East Lake, Hos er, North Regional, Roosevelt, and Southeast. Seven electronic ypewriters arrived in 1985, but could not be delivered until early 1986 to East Lake, Linden Hills, Northeast, North Regional, Roosevelt, Walker and Webber Park. More sophisticated than the typewriters being re laced, staff needed instruction first. Also, with the thefts at Sumn r, care had to be taken that the type­ writers would be securely bolted in each location. Deborah Struzyk, the Director's secretary provided the instruction. Maintenance provided the delivery and bolting. Installing second telephone lines, for staff use only, at East Lake, Walker and Washburn equalized telephone efficiency with that of North Regional. The copier vending company added a second machin~ at both Walker and Washburn. Copiers are now an expected service in libraries. Especially at tax time, they are very heavily used. Outside agencies using branch space can be very important to the community. At Sumner the Minnesota Literacy Council continued to operate the Northside Reading Center. Then in response to the growing Hmong population in tihe Sumner area the Minnesota Literacy Council and the Internationa lj Institute decided to cosponsor English classes for the Hmong people.' Grace Belton, community librarian at Sumner, received two awards for her work in adult literacy. In another vein, helping emerging artists seemed to be a worthwhile project. Cutting Edge, however, recorded in last year's report as having moved into Southeast, picked up its furniture in 1985 after no activity for many months. Funding never materialized. What about the basics of community libraries: book lending, readers' advisory and reference and the resultant statistics? Ten out of fourteen branches ended up on the plus side with sufficient gains to offset losses and arrive at a 2.45 percent increase overall in 1985 as compared with 1984. Washburn continued to lead the field with 315,220. Though, at one time, Walker had been projected (since its construction in 1981) as the potential leader, it again came in second. With 244,212 it fell below the 245,670 of 1984. Located in a bustling commercial area, situated on convenient bus lines, responding to community interests through a fine book collection and program activities, why has its potential not been reached? Are the punk rockers gathering on the plaza a deterring factor?

-3- Is the potential just not there? While North Regional sustained a loss also (217,685 as compared with 229,082), it did retain third rank. A partial explanation for the loss was being closed for carpet replacement. East Lake had a 2.65 percent increase in circulation and with 209,516 achieved fourth rank. Thus all four home bases for the districts placed in the top rankings. Continuing to look at circulation statistics, one must comment that the percentage of juvenile circulation to adult circulation (according to samplings) rose in ten out of fourteen branches (some slightly) from 1984 to 1985. Certainly some of the rise must be attributed to the vastly successful summer reading program -- Enter Worlds Beyond. 7,800 children registered. In its second year, the targeted audience of pre-literates numbered 3,200 in the "Read to Me" club. Adults enthusiastically applauded the attention paid to this youngest age group. Reference and directional questions in 1985 totaled 506,245 for an 11.4 percent gain over 1984. North Regional, Walker, Washburn and Nokomis ranked first through fourth. However, when directional questions are eliminated, a different sequence results: Walker (40,308), North Regional (30,485), Washburn (28,078), Nokomis (22,876). Collections and staff to interpret them continued to be our most important resources. The Book Selection Librarian purchased current adult books, responded to librarians' requests for purchases to serve their public's needs, analyzed circulation categories to profit from past experience, and provided weeding guidelines for thirty collections: 10 adult fiction; 13 adult nonfiction; 7 juvenile. The Children's Specialist purchased current juvenile books and reviewed orders from branch libraries. One or more staff attended major conferences: American Library Association, Everychild, The Role of Youth Services in Public Libraries: A National Symposium, American Library Association Preconference on Learning Differences. Many staff attended Forum Conference II comprised of nine library groups, including the Minnesota Library Association. Workshops attended included Information: Minnesota's Natural Resource; Reference Services: Organized for Survival in the Eighties and Beyond; Listening; Survival Skills for New Supervisors; Constructive Conflict Management; Computer Keyboard Lab; Bar Coding; Raising Readers; Dealing with the Public. The City provided sessions on sexual harassment. Performance evaluation and job analysis were much discussed with involvement of all employees. Administration brought all staff up to date on what was happening in the Library. Community Libraries had meetings throughout the year on special topics for special segments of personnel. For example: Children's staff to St. Paul Public Library, Learn Me (book store) and Red

-4- Balloon (book store); Joint meeting of department heads and district librarians with chiefs of Central and community libraries; Online searching presentation; MAX, a meeting for Library Aides; Recent Children's Books - adult staff; Recent Children's Books - children's staff; Book talks - adult staff - presented by three persons from branches and two from Central; District librarians and their chief met with their counterparts in Hennepin County. Opportunity for staff development could also be said to have come via the Centennial speakers such as Daniel Boorstin, Librarian of Congress; Eileen Cooke, Director of A.L.A. 's Washington Office and respected lobbyist; Dr. Lowell Martin, distinguished library consultant; David Godine, publisher; Anthony Burgess, author. Listed in a conference brochure, persons of this caliber could entice one to attend. To have them in Minneapolis was a treat. Staff exchanges, staff transfers, staff promotions advance staff development. At the same time, staff movement can be a piece in bringing a plan to fruition. East Lake, for example, had long been thought to be a better geographical location for a district library than Nokomis. The Official Bulletin for June 27, 1985 announced a series of changes. "Amy Ryan, having requested and been granted extension of leave until January 20, 1986, has relinquished her option to return to Walker Community Library as District II Librarian. On July 1, 1985 Ann Livingston's detail at Walker becomes permanent. This assignment was accomplished through the interview/selection process as was Susan Tertell's assignment to East Lake Community Library, new home base for District IV beginning July 15. To facilitate this change, Many Hanft has been assigned to Nokomis. Also on July 15, Pierre Bottineau joins District I headed by Patricia Kaiser. Daniel Teisberg, Community Libraries Book Selection Librarian, is the current supervisor." What of the future? Celebrate banners, buttons, balloons, billboards, and birthday parties are gone, but their effects linger. We can go forward with the knowledge that the past counted. This library system amounts to something. Budget cuts notwithstanding, a commitment has been made to further children's services. In 1986 children's librarians will replace library assistants at East Lake and Walker, resulting in a children's librarian at the home base of each district. The head of the Children's Services Department (Kathleen Johnson) has been selected; the staff complement and grade levels are being changed to reflect department status. The new arrangement encompasses responsibilities for children's work in community libraries. The Minneapolis automated circulation system (MAX) began with installation at Webber Park in 1985. The powder-blue borrower's

-5- cards were first issued there in November and Webber Park is slated to go 11 live 11 early in 1986. Sumner welcomed the barcoders and advanced toward the completion of MAX. MAX is an exciting new venture and one which offers many good things: accurate statistics on juvenile and adult circulation (no more sampling), categories of activity in circulation to aid in book selection, a view of the total holdings (not just what in the past has been termed the cataloged collection), knowledge of books being on the shelf, ease in trapping reserves, etc. The library aides in branches are the most affected by the technology for loans and returns. Indications are that the clerical staff will do their jobs well and with positive attitudes. As the front-line persons in dealing with the public, their adjustment to MAX is extremely important. We need to capitalize on the Mayor's and the City Council's regard for neighborhoods, including libraries. In 1985, summer Saturday circulation in branches increased by 16 percent over 1984, the first summer of Saturday service in many, many years. Year around Saturdays are slated for 1986 which should please City Hall. Though it does not seem possible now, we need to continue to look for ways to expand hours at East Lake to be comparable to North Regional, Walker and Washburn. Study and planning need to continue for the replacement of aging Roosevelt and an addition to the building at 5244 Lyndale Avenue South, the busiest branch - Washburn.

Amnesty days created good will, but 11 get those books back without penalty" cannot be repeated for another generation. But may there always be pleasure in libraries such as the story in "Minneapolis Star and Tribune: Sunday Magazine, 11 November 24, 1985. On a rainy, cold Wednesday morning, a reporter dropped into Franklin where "Joanne Bondy ... has built a neighborhood following of mothers and tots who regularly attend, looking to be transported to the realm of make-believe. On this chilly day, children flopped on the gold rug downstairs, dreamily listening to children's fables. They moved. They mumbled. They never were still. It was a very cheerful way to while away a morning. 11 Respectfully submitted

Ruth C. Johnson Chief, Community Libraries

-6- ANNUAL REPORT STAFF OF COMMUNITY LIBRARIES

1985

Ruth C. Johnson Chief of Community Libraries Daniel P. Teisberg Book Selection Librarian Kathleen Johnson Children's Specialist Phyllis Olthoff Li bra ri an II Joanne Hofstede Administrative Aide to August 30 {Community Libraries Clerk) Jamie Sandberg Administrative Aide September 9 - November 1 (Detail - Community Libraries Clerk) Jane O'Brien Administrative Aide November 4 - (Community Libraries Clerk)

-7- Minneapolis Public Library and Infol'lliltion Center COIIIJNITY LIBRARIES

Ruth C. Johnson 372-6604 Kathleen Johnson 372-6635 Chief, Community Libraries Children's Specialist Joanne Hofstede 372-6605 Daniel Teisberg 372-6608 Administrative Aide Book Selection Librarian

District Librarian District I Patricia F. Kaiser In charge NORTH REGIONAL (NR) Patricia F. Kaiser 522-3333 1315 Lowry Avenue North (55411) NORTHEAST (NE) Sheila Jorgenson 789-1800 2200 Central Avenue N.E. (55418) PIERRE BOTTINEAU (PB) Sally Munger 379-2609 1224 Second Street N.E. (55413) WEBBER PARK (WP) Lorraine Bryant 522-3182 4310 Webber Parkway (55412)

District II Ann Livingston SOUTHEAST (SE) Jeanette Larsen 372-6561 1222 S.E. Fourth Street (55414) SUMNER (SU) Grace Bel ton 37 4-5642 611 Emerson Avenue North (55411) WALKER (WA) Ann Livingston 823-8688 2880 Hennepin Avenue (55408)

District, III Gary Cooper HOSMER (HO) Elizabeth Dussol 824-4848 347 East 36th Street (55408) LINDEN HILLS (LH) David Benidt 922-2600 2900 West 43rd Street (55410) WASHBURN (WN) Gary Cooper 825-4863 5244 Lyndale Avenue South (55419)

District IV Susan Tertell EAST LAKE (EL) Susan Tertell 724-4561 2727 East Lake Street (55406) FRANKLIN (FR) Joanne Bondy 874-1667 1314 East Franklin Avenue (55404) NOKOMIS (NK) Mary Hanft 729-5989 5100 34th Avenue South (55417) ROOSEVELT (RO) Normakay Marthinson 724-1298 4026 28th Avenue South (55406)

July 1985 Attachment to Official Bulletin July 18, 1985

-8- ·----w-·-•---- ·------·---

MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER COMMUNITY LIBRARIES TOTAL CIRCULATION - 1985 Agency Gain+ (by rank) 1985 1984 Loss - %

Washburn 315,220 307,851 7,369+ 2.40%+ Walker 244,212 245,670 1,458- 0.06%- North Regional 217,685 229,082 11,397- 4.89%- East Lake 209,516 204,117 5,399+ 2.65%+ Nokomis 191,150 198,730 7,580- 3.83%- Linden Hi 11 s 120,643 114,553 6,090+ 5.32%+ Northeast 120,261 113,140 7,121+ 6.30%+ Southeast 99,838 95,215 4,623+ 4.86%+ Roosevelt 96,876 79,458 17 ,418+ 21.93%+ Webber Park 63,923 59,976 3,947 6.59%+ Franklin 62,136 55,079 7,057+ 12.81%+ Hosmer 57,563 57,606 43- 0.08%- Sumner 35,196 30,928 4,268+ 13.80%+ Pierre Bottineau 28,054 26,363 1,691+ 6.42%+

-9- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER

ANNUAL DETAILED CIRCULATION REPORT

DATA ANALYSIS

1985

Agency Total Total % Total Est. Est. Juvenile Survey Juvenile Annual Juvenile Adult (II Survey Days) Count Count Circ. Circ. Circ. Circ.

Central (36) 11,593 98,313 13.36% 733,668 98,018 635,650

EL (36) 8,011 24,076 33.27% 209,516 69,706 139,810

FR (30) 2,255 7,315 30.82% 62,136 19,150 42,986

HO (30) 1,974 6,774 29.14% 57,563 16,774 40,789

LH (36) 6,554 14,500 45.20% 120,643 54,530 66,113

NK (36) 8,391 23,309 36.00% 191,150 68,814 122,336

NR (36) 6,306 27,515 22. 92% 217,685 49,893 167,792

NE (36) 4,488 14,527 30.89% 120,261 37,148 83,113

PB (23) 1,877 3,635 51.63% 28,054 14,484 13,570

RO (30) 4,121 12,121 34.00% 96,876 32,938 63,938

SE (36) 3,087 11,448 26.96% 99,838 26,916 72,922

SU (30) 1,800 4,338 41. 50% 35,196 14,606 20,590

WA (36) 8,911 29,406 30.31% 244,212 74,020 170,192

WN (36) 16,143 38,528 41.90% 315,220 132,077 183,143

WP (30) 2,709 8,218 32. 96% 63,923 21,069 42,854

TOTALS 2,595,941 730,143 1,865,798

-10- HlNHEAl'OLIS PUBLIC LIBRAR.Y AND INFORMATION CENTER ANNUAL DETAILED CIRCULATION REPORT S-YE.All SUHHAJlY Juvenile Circulation•• Z of Total Annual Circulation ACENCY Estimated Annual Juvenile Circulation Ava. Z oC 1983 1984 1985 Total Clt'C 1981 1982 1983 1984 1985 1981 1982 10.57% Central 70.673 75,389 68,431 85,687 98,018 8.97 9.63 9.17 11.74 13.36

Co1111unity Libraries 34,24 28.69 33.27 30.72% 'EL 46,511 s5.679 67,618 58,565 69,706 26.91 30.53 34.64 30.54 30.82 32.93% FR 12,499 11,451 14,111 16,820 19,150 34.87 33.78 I I-' I-' HO 17.031 18,439 17,062 22,216 16,774 32,62 36.60 31.46 38.56 29.14 33.67% I LH 40.704 34,893 40,800 49,082 54,530 37.65 33.54 38.19 42.85 45.20 39.48% me. 49,041 50,604 62,785 71,479 68,814 28,69 28.35 33.61 35.97 36.00 32.52% NR. 65,138 66,433 58,924 55.417 49,893 27.90 28.49 25.93 24.19 22.92 25.88% NE 37,191 34,712 38,294 33,912 37,148 34.57 33.00 35.71 29.97 30.89 32.82%

PB 14,927 13,279 13,408 14,931 14,484 57.25 56.35 57.31 56.63 51.63 55.83% ao 39.086 35,110 29,251 24,144 32,938 33.96 31.88 26,97 30.39 34.00 31.44% SE 24,031 21,623 21,878 24.319 26,916 27.27 23.67 23,81 25.54 26.96 25.45% SU 7,433 1.112 8,789 13,366 14.606 27.41 28.38 31.23 43.22 41.50 34.34% WA 58,463 51,105 56,232 63,656 74.020 24.72 21.45 23.69 25.91 30.31 25.21%

WN 96,948 90,897 97,12, 106,019 132,077 32.88 31.07 32.60 34.44 41.90 34.S7

WP 18,409 16,530 21,037 18,181 21,069 31.89 27.57 33.17 30.31 32.96 31.18% MINNEAPOLIS PUBLIC LIBIAIY SUIIIU Saturday, • Circulation•

I 198S I-' N I June 10282 3414 2916 4166 4667 1897 2748 1819 1686 33595 Jw.y Auguac

TOTALS 25422 8433 7488 10112 11324 4886 6968 4605 4349 83587 14.7% increase over 198 1984 198'1- June 8584 2189 1874 3133 3014 1395 1750 1211 1398 24548 July 7441 2618 2404 3698 3762 1386 1886 1498 1335 26028 August 6833 2022 1999 2621 TOTALS 22858 6829 6277 9452 9721 4164 5597 4062 3918 72878

*The Library was open 13 Saturdays during June. July and August 1n 1984 and 1985. ZS:t1 9/8S 320 Minneapolis Public Library and Information Center

)10

300

290

280

270

260

I I-' L,.) 250 I

240 ~ ~--... / \ ,\ ,' WA WA ,' \ I 1 \ __ .._ __ •,

---~ \ I \ -- WA WA WA 230 BICKS Nil \ / \ ,- ~ --- /Nil . \ NR \,...-~ ,' 220 Nil NR ', ,ti .....,.-, NR Nil 210

200 XEY: 190 solid line - Washburn

180 dashed line - agency ranking second in circulation BICKS • Bookmobiles circulation Nil• North Regional in WA• Walker thou.and• 0

1971 1972 1971 1974 1975 1976 1q77 1978 1q79 19RO 1981 1982 1993 1984 1985 CIRCULATI~ COST PER I~ Atm PER ST~F HOUR

1985 1985 ~ 1985 Feb 1986 Fringe 1985 and led; Agency Seier le5 Benet l'h lttl 1111H Over-heed Mon-!oot. Proceu ln,g ~ Cut Lalr.e S17l,41) S29 ,65C s 15,29) S )1,0'1 ,$ 57,292 s 1e.10 132.C ,e! rranlr.l In 97,988 16,7S6 e,C16 17,540 2C,651 7,5,(1 172,!) H.:,511,er u,e67 15, 196 6,713 15,907 25, 112 6,659 158,4!

Llnoen HI lls 1)9,\29 23,791 5,C6C 24,904 37,020 e,)41 DB,~ ti~omls 168,259 2!,772 15,572 )0, 118 56,981 14,747 314,44

tie>rth Fte;lonal 273,2.)9 46,724 )6,695 0,910 e6,8CO 24,456 516,!f tiortheu1 Ul,321 24,166 25.~5 25,296 37, 16! 11,659 2M,6'l Pierre 6ot11neeu 35,760 6,115 7,)46 6,401 12,029 2,757 70,4C Ftoo1oeve 11 101,495 17,356 ),67! 18, 168 )4,756 e,e37 184,21

Southeu1 140,987 24, 109 10,263 25,2J7. 37,7S6 9,473 20,e, Su1Mer 102,745 17,569' 10,180 le,391 22,707 6,6S9 178,2!

lr'alker 22:S,C27 )&,206 \3,09 )9,993 7S,06 20,)56 410,81

Wuhburn 233,462 39,922 20,374 41,790 79,232 22,312 07,01 Webber Park 17,892 15,0)0 ),5'0! 15,732 2.3, 150 5,701 151 .o

ZS ,t; 7 /9/86

-14- CIRaJLATIOO COST PER ITD4 AND PER STAFF HOUR

Book Clrculetlon tburs Clrculetlon Collect Ion Tot.I 1985 r.ost Open Per Steff Agency As of 1/1/66 Clrculetlon Per Item m Per Week Hour hst Leli:.~. (2,874 209,.516 s 1• .5.5 8.07 46 13.32 Frankl In 20,019 62, 1)6 2.78 4.37 38.5 7.30 Hos111er 14,579 57,563 2.75 4.37 38.5 6.76 Linden HI I ls 25,743 120,463 1.98 6.(7 46 9.55 Nokomis 39, 167 191,150 1.65 7.47 46 13.13 North Re;lonel 10,225 217,685 2.37 13.27 59 e.42 Northeut 32,180 120,261 2.20 6.37 46 9.64 Pierre Bottineau 5,993 28,054 2.51 1.64 23.5 7.82 RooHvelt 23,746 96,876 1.90 4.87 38.5 10.21 Southeast 22,640 99,838 2.48 6.37 46 8.17 Suml"ler 15,982 35,196 5.06 4.37 38.5 4. 14 We Iker 49,235 244,212 1.68 11.42 59 11.02 Washburn 48,811 315,220 1.39 10.47 59 15.44 Webber Park 11,513 63,923 2.)6 3.97 38.5 8.26

-15- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER

Reference and Directional Questions

In order by 1985 total:

Agency Total 96 of Total Cumulative 96

North Regional 97,287 19.21% 19.21%

Walker 97,229 19.20 38.41

Washburn 54,102 10.68 49.09

Nokomis 52,713 10.41 59.50

East Lake 38,674 7.63 67.13

Northeast 33,885 6.69 73.82

Franklin 27,753 5.49 79.31

Linden Hills 26,857 5.31 84.62

Southeast 19,880 3.93 88.55

Webber Park 17,853 3.53 92.08

Roosevelt 14,766 2.92 95.00

Hosmer 11,831 2.34 97.36

Sumner 7,173 1.42 98.76

Pierre Bottineau 6,242 1.24 100.00

506,245 100.00

Note: Based on surveys, not actual count

-16- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION LIBRARY COMMUNITY LIBRARY SERVICES DEPOSIT COLLECTIONS FOR 1985

EAST LAKE

Ebenezer Park Apartments 3 150 2700 Park Avenue

FRANKLIN Augustana Nursing Home 6 1,221 1007 East 14th Street Ebenezer Ha 11 6 1,274 2545 Portland Avenue South Fifth Avenue High Rise 4 800 2419 33rd Avenue South Total 16 3,295 HOSMER Walker Methodist Residence 5 400 and Health Center, Inc. 3701 Bryant Avenue South Stevens Square 4 150 101 East 32nd Street Total 9 550

NORTH REGIONAL

Hamilton Manor 3 152 1314 44th Avenue North

Messiah-Willard Child Day Care Center 1 60 1530 Russell Avenue North

St. Olaf's Residence for the Elderly 1 98 2912 Fremont Avenue North

Total 5 310

-17- Deposit Collections for 1985 - Continued

NORTHEAST Bethany Convenant Home 12 450 2309 Hayes Street Northeast

PIERRE BOTTINEAU St. Anthony Elder Care 2 218 817 Main Street Northeast

SUMNER

Bryn Maur Child Care Center 6 58 256 Upton Avenue South Northside Child Development Center 7 167 1011 14th Avenue North Total 13 225

WALKER Jones-Harrison Home 4 208 3700 Cedar Lake Avenue Wa 1ker on Loring 3 201 329 West 15th Street Total 7 409

WASHBURN Grand Avenue Rest Home 4 120 3956 Grand Avenue South

WEBBER PARK

St. Austin School 1 70 4021 Thomas Avenue North Baptist Residence 2 101 512 49th Avenue North Total 3 171

GRAND TOTAL 74 5,898

-18- MINNEAPOLIS Putil IC l 181-lARY ANll INFORMATION CENfER MGNTHLY MEET ING AND PRJGRAH SUMMARY OECEMBEfl 1985

STAFF PR ESE 'ff A Tl :JNS ------NUMBER OF PRE SE NT AT Io.~ S A TIE NOAI\IC E

JN LlbkAR V YE AR-TU-DATE YEAR-TO-DA TE DECHIBEK ------DECEMBER ------l98j 1984 1985 1984 1985 1984 1985 1984

CENTRAL 13 8 181 llo 356 273 s.a47 4,569

EL 10 3 112 85 395 124 3.238 2,013 FR 7 6 115 1:. 346 358 2 • 726 I. 773 HO 8 2 43 7o l 04 4() l.104 2.004 LH 2 3 99 tH 30 33 3,635 2,643 NE 5 8 100 114 67 127 2.437 2,327 NK 7 9 121 10.J 155 219 4,228 3,048 1\jR 6 8 146 111 94 l.30 4,373 2,857

PB 1 lS 89 92 207 £15 2,996 2,680 RU 16 10 189 93 316 254 5,290 1,950 SE 2 9 128 136 31 161 3,592 2,952 SlJ 4 6 78 % 111 116 2,410 2,363 i4A 6 l3 122 1111 91 251 4, 120 2,769 wN 7 5 154 97 94 104 5,962 2,594 WP 4 5 67 83 32 33 1.376 1.114 ------TOTAL 104 103 1,744 1,479 2,43j 2,438 53,334 37,661

THE FIGURES FOR THE BRANCHES INCLUDE Tl-tC: CENT ENN I ,\L B I R TH DAY PAR T IE S IN COit MUN I TY

CENTRAL 5 1 1 135 306 14

EL 32 39 120 576 1,052 FR 20 26 850 770 rlO 2 20 l't- 35 760 274 LH 2 14 7 75 640 717 NE 6 10 19 50 2,078 1,072 NK 4 6 115 142 117 61 3.010 3,206 NR 2 13 3 120 565 15

PB RO 85 83 2,266 2,504 SE 4 23 4d 80 111 1,l-00 SU 7 4 187 17 WA 3 34 )j 110 1,721 946 WN 7 54 26 390 3,250 1,237 WP 148 167 3,520 3,246 ------TOTAL 20 21 582 6H 797 496 20,500 16,790

ALL PRESENTATIONS CENTRAL 18 8 188 117 491 273 6,153 4,583 8KANCHE5 106 122 2,138 1,976 2,741 2 ,66 l 67,681 49,868 ------MPL!C 124 130 2,326 2,093 3,232 2,934 7 3 ,8 )4 54,451

-19- FILM PRCGRA~S

1'4UHBtR OF ------SHOWINGS EST. ATTHWANCE

YEAR-TU-DA Tl: YEAR-TO-DATE OECE14BER ------DECEMBER ------1985 1984 1985 1984 1985 1~84 198~ 19& '•

CENTRAL 8 9 95 93 287 281 6,565 5,515

EL 3 2 30 17 75 82 l, 43 7 863 FR 2 2 19 15 b5 16 67S 111 HO 2 l 25 lb 31) 70 5() l 568 LH 2 2 36 16 75 47 1,433 489 NE 3 3 32 23 71 51) 723 634 NK 2 13 16 3 :> 524 456 ,'4R 5 5 47 2a 99 88 1,57b B9l:i

PB 2 2 23 2J 19 22 74~ 576 llO l 5 42 29 12 76 812 649 SE 2 l 21 ld 81 4 1,226 878 Su 1 l 13 d 17 l 377 149 .IA 4 2 38 21 61 125 l ,7U 965 w~ l 2 20 24 5 46 1,18"/ 1,222 -,p 1 l -----21 ----17 -----10 -----12 -----29-t -----350 TOTAi.. 37 40 475 361 907 950 19,845 14,989

------LIBRARY MEETING RO~iS USED NUMBER OF MEETINGS ,~UMBER OF PE~ SON:i

VEAR-TO-DATE Y'EA R-TO-OA TE DECEMBEk ------OECEMoEk. ------1985 1984 1985 1984 1985 l9ti4 1985 1984

CENTRAL 23 17 240 284 540 854 a,854 13,949

EL l 3.:i 41 35 1, 41 7 1,172 FR 3 z 64 104 HO 3 1 44 24 24 8 310 346 LH 1 1 25 5 NE 2 2 23 31 25 10 329 511 Nt<. 1 9 l't 4 468 205 NR 3 8 91 94 42 139 1,290 1,684 PB RO SE l 1 3 16 10 5 116 198 SU 12 2 130 281 284 70 3,6J8 6,177 ~A 2 3 11 ob 46 65 1,704 l ,625 WN 41 31 S39 831 WP ------TOTAL 46 36 695 88j 971 1,190 19,0Zo 26,807

All Mi:ET INGS ~ PRuGRAH~ TOTAL 207 206 3,496 3,339 5,110 5,C74 112, 7;)5 96,21t7 1/14/86 EDP

-20- COMMUNITY LIBRARIES BOOK SELECTION LIBRARIAN ANNUAL REPORT

1985

In 1985 community libraries again showed an increase in circula­ tion over the previous year, all of the increase coming from juvenile circulation according to the "Annual Detailed Circulation Report. 11 Community libraries have achieved a 24.9% circulation increase since the low point in 1979 with 51.3% of the increase coming in adult circulation and 48.7% in juvenile. Adult circulation increased 18.3% during this six-year period while juvenile circulation increased a remarkable 40.1%. This year we placed orders for 96,608 items, down 4,259 from 1984. Of these items, 42,249 were uncataloged paperbacks, 5,794 were uncataloged hardbounds (including 5,538 Booking Ahead volumes and 256 Avalon romances and westerns), 3,701 were phonodiscs and phonotapes, 44,845 were ordered as additions to the cataloged collec­ tions, and 19 were filmstrips ordered for the rotating collection headquartered at North Regional. Juvenile items numbered 36,947 while adult items numbered 59,661. During the past three years about 43% of the circulating items ordered for community libraries have been uncataloged paperbacks, but the cost of these paperbacks represents only about 14% of total expenditures for circulating materials. Uncataloged paperbacks are very popular, and despite heavy losses in circulation, possibly exceeding 60% of our uncataloged paperback acquisitions, they account for about 29% of community library circulation. The trade paperback experiment we began last year at Hosmer, entailing a separate trade paperback quota for Hosmer's bi-monthly buying trips to Bookmen, Inc., was expanded this year to include Franklin (by dividing the original Hosmer quota between the two agencies). It is difficult to assess the overall effectiveness of these trade paperbacks, but last July Elizabeth Dussol made a check of the shelves at Hosmer and found 65 of these volumes (identi­ fied by a green dot on the spine) which appeared to be averaging about four circulations per year, somewhat better than the circulation rate of Hosmer's uncataloged hardbounds. It is likely that we will continue this experiment next year if the budget permits. As last year ended we noted with regret that the analysis of the 1983 circulation, carried forth briefly by two separate Urban Corps interns, remained incomplete. We were determined to finish

-21- the part relating to community libraries, at least, so we were delighted when a third intern, Michael R. Connoy, joined us in January. He categorized and tabulated not only the last 5,000 circulation trans­ actions in the systematic samples of the 1983 circulation, but the 10,000 transactions in the samples of the 1984 circulation as well. After the categorization and tabulation had been completed we still faced the monumental task of organizing the data into meaning­ ful tabular form. Remembering the many hours I had spent working with a No. 2 pencil and a hand calculator, constructing the twenty-five tables included in the 1982 analysis, and the many additional hours Joanne Hofstede had spent typing these tables, I knew we needed to find an easier way to process the data. Fortunately the Library has acquired an IBM PC and the Lotus 1-2-3 software, so after learning how to use these tools, I constructed a template on the computer, complete with the requisite formulas, using the data from the 1982 analysis. After that, processing the 1983 and 1984 data was largely a matter of entering on the template the distributions of the instances in the samples, the total circula­ tion, the year-end inventory figures, and the current year expenditure data for the collections sampled. The computer did the calculations, and after the dates on the tables had been changed to show the year of the analysis, the tables were ready to be produced on a printer. The 1983 and 1984 analyses did not provide significant new insights into circulation composition as did the pioneer 1982 analysis, but they confirmed the main findings of the earlier analysis and provided management information that is useful both for evaluating past decisions and for developing future plans. A further reorganization of Community Libraries districts went into effect on July 15. Under the reorganization, Pierre Bottineau was removed from the supervision of the Community Libraries Book Selection Librarian and placed under the supervision of the district librarian of District I. I enjoyed my seventeen and a half months as supervisor of Pierre Bottineau and during this time the agency continued to make progress. I think the new arrangement will prove to be more efficient, however, and as members of a district the staff will feel less isolated. I intend to continue to work closely with the staff to assure that needed materials are acquired, since the agency has no assigned quota for either replacements or Booking Ahead volumes. Objective weeding projects were carried out in all agencies again this year. Thirty collections were weeded including adult fiction at East Lake, Franklin, Nokomis, North Regional, Pierre Bottineau, Roosevelt, Southeast, Sumner, Washburn, and Webber Park; adult nonfiction at East Lake, Hosmer, Linden Hills, Northeast,

-22- Nokomis, North Regional, Pierre Bottineau, Roosevelt, Southeast, Sumner, Walker, Washburn, and Webber Park; and juvenile collections at Hosmer, North Regional, Pierre Bottineau, Southeast, Sumner, Walker, and Webber Park. Most of the necessary sampling for collection profiles and most of the actual weeding were carried out by Phyllis Olthoff. According to our running totals, 21,888 volumes were with­ drawn in 1985 using the objective weeding method. As 1985 ended we looked forward with great anticipation to Webber Park's inauguration of MAX, our automated circulation control system. We hope the system will give us not only much better control over the circulation of the Library's collection but also the long­ awaited detailed data on collection use so valuable for collection development. Respectfully submitted, /JO/Jud~~~ Daniel P. Teisberg Community Libraries Book Selection Librarian

-23- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER

ANALYSIS OF CIRCULATION - COMMUNITY LIBRARIES - 1982-4 :------

CIRCULATION DY MAJOR CATEGORIES

Adult Phono- :vertical : :Agency: Adult Non- :Juvenile : Paper- : Period- : discs/ File :Symbol: Year Fiction fiction Books backs :One-shots: icals tapes :Materials: Totals ------:------:------:------:------1984 40,087 49,904 42,541 53, 177 1,227 9,408 7,363 409 204,117 : 1983 : 41,329 : 51,263 : 42,123 : 46,892 : 0 : 9,140 : 6,358 : 397 : 197,503 EL : 1982 : 42,563 : 40,362 : 34,124 : 47,700 : 1,468 : 9,540 : 6,605 : 0 : 182,361 ------:------:------:------:------,---- 1984 9,436 8,778 10,533 22,383 219 2,414 I, 317 0 55,079 : 1983 : 7,923 : 8,526 : 6,632 : 13,263 : 431 : 2,325 : 1,636 : 0 40,737 FR : 1982 : 5,730 : 9, 141 : 4,843 : 10,778 : 205 : 2, 183 : 1,023 : 0 33,903 ------: ------: ------: ---· ------: ------: ------1984 6, 180 10,612 11,661 23,672 350 2,799 2,099 233 57,606 : 1983 : 5,939 : 9,899 : 11,109 : 21,448 : 110 : 3,740 : 1,870 : 110 54,225 HO : 1982 : 6,235 : 10,156 : 8, 145 : 18,704 : 402 : 4,425 : 2,212 : IO 1 50,379 ------,------' ------,' ------,----' ------1984 26,435 18,551 28,754 28,754 696 6,725 4,638 0 114,553 : 1983 : 21, I 12 : 19,620 : 24,311 : 25,164 : 1,919 : 8,317 : 6,398 : 0 ]06,842 LH : 1982 : 24, 3:11 : 23,492 : 18,458 : 26,428 : 210 : 6,083 : 4,824 : 210 104,0:l5 ·----' ------: ------:------:------1984 18,481 28,848 20,735 35,384 0 5,860 3,381 451 I 13, 140 : 1983 : 25,684 : 27,824 : 17,550 : 26,968 : 214 : 4,923 : 4,067 : 0 : 107,229 NE : l 982 : 23,783 : 26,997 : 16,712 : 25,711 : 857 : 7,285 : 3,857 : 0 : 105,201 ------,------,------,------I I I ------,----I ----,I --- ,---• - - 1984 36,493 46,807 41,650 57,517 397 8,727 6,743 397 198,730 198:1 : 35,631 : 39,382 : 37,132 : 57,385 : 375 : 7,501 : 9,002 : 375 : !R!i, 783 : NK 1982 : 39, 6:lO : 41,481 : 30,370 : 48,889 : 370 : 9,259 : 8,518 : 0 : 178,518 : ------: ------·---- : ------: ------: ---- 1984 49,720 56,690 37,638 68,771 465 10,223 4,647 929 229,082 1983 : 42,184 : 57,152 : 33, 112 : 73,481 : 2,722 : 10,433 : 8, 165 : 0 : 227,248 NR 1982 : 50,658 : 60,216 : 37,755 : 65,951 : 0 : 13,381 : 5,257 : 0 : 233,219 ------:------:------:------:------1984 3,420 3,262 6,841 10,419 105 737 1,579 0 26,363 : 1983 : 2,842 : 2,984 : 5,304 : 10,088 : 95 : 805 : 1,279 : 0 : 23,396 PB : 1982 : 2,745 : 2,650 : 5,915 : 9,700 : 237 : 852 : 1,467 : 0 : 23,565 ------:------:------:------1984 15,323 11,532 12,322 32,699 790 4,265 2,527 0 79,458 1983 20,282 11,777 : 19,410 47,543 654 4,580 4, :rn2 : 0 108,608 : RO 1982 22,249 12,237 : 20,915 44,054 445 6,007 4,227 : 0 110,135 : ------~-----~- 1984 16,881 25,226 15,553 27, 123 190 4,552 5,500 190 95,215 1983 )3,597 20,579 : 18,558 28,296 184 2,756 7,717 184 91,871 : SE 1982 18,088 22,149 : 15,135 26,394 185 3,138 6,276 0 91,365 : ----: ·------: ------·---: -~·~------: ------: ------: ------: --~------1984 3,142 5,668 5,730 12,630 308 2,403 863 185 30,928 : 1983 : 3,673 : 6,055 : 4,467 : 10,422 : 50 2,432 1,042 0 : 28,140 SU : 1982 : 4,320 : 4,789 : 3,227 : 9,005 : 208 2,759 1,666 0 : 25,975 ------:------:------~~------·------· 1984 51,099 77,632 44,221 45,695 983 11,792 14,249 0 245,670 19B3 5B,269 : 70,687 : 30,568 : 47,762 : 478 13,373 15,761 478 237,376 WA 1982 53,203 ; 70,938 ; 31,634 : 57,517 : 959 11,983 11, 98:l 0 2:rn, 216 :------:------~--:--~------:------~-: 1984 67,517 67,517 69,375 80,524 0 13,008 9,911 0 307,851 1983 56,607 : 58,537 : 77,192 : 80,408 : 1,287 13,509 12,222 0 299,761 WN 1982 61,935 : 64,884 : 57,216 : 74,912 : 2,949 10,617 18,875 1,180 292,569 ------: ------:------:------:------:------: 1984 8,876 9,716 9,956 25,070 120 3,958 2,279 0 59,976 : 1983 10,823 9,942 9,313 26,681 : 252 4,279 2,140 0 63,430 WP : 1982 9,474 10,553 8,514 23,624 : 240 5,037 2,518 0 59,960 ------: ------1984 353,091 420,742 357,509 523,818 5,849 86,870 67,095 2,794 :1,817,768 1983 345,896 394,228 336,780 515,802 8,769 88,112 82,018 1,544 : l, 773, 149 :TOTALS: 1982 364,944 400,045 292,964 489,368 8,734 92,548 79,308 l, 490 :1,729,401 ------:------:------:------:------: ------Information in this table was selected from Tables V and XII of the 1982, 1983, and 1984 analyses of community library circulation. Distribution of circulation is based on the distribution of samples of about 500 transactions drawn systematically from the circulation of each agency. Although the figures in the table are rounded, the computer carries out fractional numbers to fifteen decimal places and these more exact numbers are used in all calculations. For this reason, totals in the table may not always be the same as the totals that would be yielded by the rounded numbers.

-24- Distribution of Items Ordered on the 1985 C0D111Unity Libraries Book Budget

(100) (200) (800) (069) (3001 (9001 (600) (500) (068) (400) ..."' Ency,:lopadlu Adult Adult Booking Adult Adult Juvenile Juvenlle Juvenlle Juvenile ...,la & Reference Current Replacements Ahead &Teen Phonodlacs/ Current Replacements Paperbacks Pho nod lacs/ Books Books Books Paperbacks Tap.. Books T11!!1 ~ EL 38 2,609 441 446 1,718 122 1,018 462 1,452 213 8,519 FR 17 717 284 246 1,625 57 596 158 1,161 107 4,968 HO 17 701 297 235 1,605 60 594 225 1,113 105 4,952 LH 21 1,523 198 368 1,414 87 742 200 1,355 155 6,063

NE 22 1,531 308 362 1,585 77 742 158 1,277 166 6,228

NK 34 2,641 320 522 1,653 118 1,020 486 1,729 216 8,739

I N V, NR 46 3,539 971 840 2,397 174 1,149 478 1,953 221 11,768 I PB 6 507 35 11 766 32 336 18 681 68 2,460

RO 19 1,429 126 361 1,536 72 834 140 1,330 178 6,025

SE 22 1,552 274 324 1,460 111 739 199 1,208 104 5,993

SU 18 687 186 193 1,228 53 596 170 1,102 75 4,308

WA 49 2,948 809 774 2,276 217 1,125 455 1,833 226 10,712

WN 45 3,013 789 788 2,185 212 1,140 795 2,171 312 11,450

WP 11 587 158 324 1,430 52 581 144 1,006 111 4,404

TOTALS 365 23,984 5,196 5,794 22,878 1,444 11,212 4,088 19,371 2,257 96,589

Does not include 19 filmstrips ordered for the rotating collection headquartered at North Regional. Figures in the Booking Ahead Books column include 256 Avalon westerns and romances. Figures in the Adult & Teen Paperbacks column include 892 one-shots received on standing order. CHILDREN'S SPECIALIST ANNUAL REPORT

1985

An increased sense of cooperation was apparent in Children's Services during MPLIC's Centennial year. The library and other youth-serving organizations worked together in new ways to better meet the needs and interests of youth in our community. Early in the year I was contacted by representatives of the Minneapolis Public School system and asked to give a presentation for the teachers at an in-service meeting. Two teams consisting of Lois Ringquist and Susan Redpath, and Cathy Camper and myself prepared to present two programs on "Recent Children's Books Too Good To Miss" on March 6th, but a blizzard hit the city a few days before and the school release day was cancelled. All our work and preparation was not in vain, as another request came later that spring asking us to speak during teachers' workshops in August. This time Susan Redpath, Lois Ringquist and I prepared to make two back-to-back presentations. Taking a cue from the ALA Notable Children's Book Committee, I took slides of the books we had selected to talk about. Much to our surprise, our workshops were standing room only (over 250 total) with many more teachers turned away at the door. Though we ran out of handouts, and the huge crowd had difficulty seeing the slides due to the shape of the room, we were gratified by the audience's strong interest in children's books and by the positive comments we received. During Children's Book Week in November, Lois Ringquist and I presented an adapted "Recent Children's Books Too Good To Miss" for over 40 Minneapolis Public School WISE Resource Volunteers at the 1 i bra ry. A new contact was made with the Minneapolis Art Institute's Education Department and two interesting projects resulted. Staff from the Art Institute contributed to the success of the library's "Grin and Bear It" day in March by putting on a folded bookmaking workshop which was attended by over 200 children and adults. In turn, the library (Joanne Bondy, FR and myself) contributed book titles relating to films in their on-going Family Film Festivals and a local "Read More About It" project was born. The titles appeared on their flyers and were also shown on a slide at the conclusion of the weekend films. The cooperative ventures will continue on into 1986 as the MIA staff will be participating in the library's KIDFEST and the library continues the "Read More About It" project.

-26- Several MPLIC staff members including Susan Redpath and I worked at the MS Society 1 s Family Reading Roundup in February. In addition, Joanne Bondy presented a workshop on family reading at the event. In April, I gave a presentation to the Library Board on my Children 1 s Room study which was well received. Board members seem ready to get behind an enhanced Children 1 s Services Department. Kristi Gibson, PRO, and I worked closely with representatives of the Polish American Community to plan and present an afternoon-long celebration of the Polish Heritage featuring noted storyteller and author Anne Pellowski as well as Polish singers and dancers, refresh­ ments and displays on April 27th. Joanne Bondy and I staffed a library booth at the Lutheran Social Services Teen Parent Fair in May. These varied community contacts are extremely valuable in extending the scope of children's library services beyond the walls of the library. It is increasingly important for Children's Services staff to both initiate and renew contacts with community institutions, agencies and organizations involved with children. This year was full of positive beginnings and I see more and more programs and services in the future being planned and presented in cooperation with other agencies. A renewed spirit of cooperation developed between Hennepin County, St. Paul Public and MPLIC when my counterparts Gretchen Wronka (HCL) and Alice Neve (St. Paul) and I shared a room during the national Youth Services Symposium we attended in Trenton, New Jersey in May. The conference revitalized us and we took that energy a step further upon our return to the Twin Cities by contacting Nancy Harris of the Minnesota Library Foundation to inquire about applying for a grant that would bring two of the dynamic speakers to Minnesota in September to appear at our program at the All-Associa­ tion Forum. Our grant request was funded and we presented a major program with keynote speakers Will Manley, director of the Tempe (Arizona) Public Library, and Barbara Will Razzano, New Jersey State Youth Consultant. One of our objectives was to set the stage for discussing the issue of creating a state-wide public library youth consultant position in Minnesota. As a residual result of our meetings with Nancy Harris, Alice, Gretchen, and I were invited to be the keynote speakers at the Minnesota Association of Library Friends (MALF) annual conference held in St. Paul in October. The title of our joint presentation was "Raising Readers: Creating a Reading Appetite." Our partnership continues as we three are in charge of planning the upcoming MELSA workshop focusing on the library/child care connection on April 1, 1986. Cooperation was also evident in the summer reading and activities program as the MELSA libraries all used the same theme, "ENTER WORLDS

-27- BEYOND," and the same publicity materials. The major part of the cost of the extensive summer program publicity materials was paid by MELSA funds in addition to their regular funds for "live 11 performers. In addition to the program for school youngsters, MPLIC had a 11 Read to Me 11 Club for the second year in a row and had a total of over 3,200 participants in the program. 7,800 children registered for the overall program. It was the most successful summer program yet in terms of registered children and the addition of the "Read to Me 11 segment was certainly the major contributing factor. Over 23,000 children and adults attended the special summer films and programs. Many libraries participated in a special Reading All-Stars event scheduled for the afternoon of the 1985 Baseball All Stars game played at the Metrodome. Adults and children signed up to read aloud for five-minute segments. Both the WILSON LIBRARY BULLETIN and the 1986 ALA National Library Week "Idea Manual" gave mention to the event. I became a member of the Mayor's Youth Coordinating Council in June. These monthly meetings have provided me a tremendous oppor­ tunity to get to know and work with many of the key people in charge of youth programs and services in the community. The main goal is to put youth issues high on the community's priority list, and to increase the public's awareness of young people as the city's most valuable resource. "Rip" Rapson, library board member, is the Library's representative on the Mayor's proposed Youth Coordinat­ ing Board. This renewed focus on the problems and needs of youth city wide bodes well for this community and I'm gratified that the Library is represented as an active partner along with other public and private agencies dealing with youth including representatives from the Board of Education, the United Way, the Minneapolis Health Department, the Juvenile Courts, and the Minneapolis Park Department. In October, Children's Services prepared and printed an orange bookmark featuring spooky book titles that was then distributed by the social service group ALTRUSA to over 10,000 children at the Minneapolis Park Board Halloween parties. This was an excellent opportunity to reach children who might not be regular library users. I was contacted by the 4-H this fall, and a pilot project called "Fun and Fitness" was developed and presented on two Saturdays at Nokomis Community Library by a 4-H staff member. Lucy Selander, children's library assistant, arranged a display of related library materials and assisted at the two programs. Plans for a strengthened Children's Services began to coalesce late in the year and I applied for, was interviewed and selected as head of the new Children's Services Department to begin in mid January. Due to one staff resignation (Liz Dussol, HO) and one retirement (Betty Vorpahl, SE) and the resulting staff transfers,

-28- openings were created most unexpectedly at this time at East Lake and Walker for 11 professional 11 children's librarian (Librarian II) positions. Sometime in early 1986, each district will have a children's librarian and increased cooperation and coordination will serve to strengthen Children's Services at MPLIC. Though it seemed like materials selection often took a back seat to other areas of Children's Services, 1,369 new books (614 fiction/755 fiction) [and 343 uncataloged items] were added to the Central Children's Room through the Book Selection Office. 248 books received as gifts or as part of publishers plans were not added to the collection. 11,212 new cataloged books were ordered for community libraries. I continued to select juvenile paperbacks for Pierre Bottineau. The 11 pool 11 as a source of replacement titles for the community libraries was dismantled this year. Though Gobots (TM), Transformers (TM) and other commercial product-based children's television show little sign of disappearing both public and commercial television looked to children's books as an ever larger source of TV programming. CBS's "Saturday Story­ break11 series featured animated versions of a variety of titles including ARNOLD OF THE DUCKS, HOW TO EAT FRIED WORMS AND ZUCCHINI. PBS premiered a wonderful weekly new evening live action series called WONDERWORKS which featured strong stories including WORDS BY HEART, BRIDGE TO TERABITHIA and HOW TO BE A PERFECT PERSON IN JUST THREE DAYS. PBS's "Reading Rainbow" continued to target its fine programming to 5-8 year olds with the message that books and reading are great! In the fall, a televised version of John Chris­ topher's 11 Tripods 11 began on PBS. Extra paperback copies of many of these titles were purchased for all agencies to help meet the demand that is often created by titles mentioned on television. Jim Trelease, author of THE READ ALOUD HANDBOOK, has repeatedly stated that parents, teachers, librarians and other adults who work with and care for children must adopt some of the techniques that television uses to sell its products. He urges adults to give commer­ cials for the books they want children to read. He correctly states how can children ask for something they don't know about. In the second edition of his book, Trelease praises MPLIC's (and other libraries) "Books to Buy and Borrow" booklist. It had been over four years since our last edition was published, but helped along by his comments, we received administrative support to prepare and publish a major new edition in time for Children's Book Week in November. The attractive new publication was very well received by staff and public alike. It is with a sense of wistfulness that I conclude my last annual report as Children's Specialist. In the six and one-half years

-29- I have held that position I have seen many positive changes in chil­ dren's services. Increased in-service workshops and meetings have provided opportunities for staff members to develop a stronger sense of teamwork and a lessening of the feelings of isolation that can exist in community libraries. Juvenile circulation in the community libraries has increased by over 40% since 1979 and summer reading enrollment has doubled. With more and more young children in day-care centers and groups, and with increasingly larger numbers of children in single parent households, the library must find new ways to reach out as patterns of service which may have been effective in the past are often no longer as successful. Much needs to be done, and I hope, with the stronger administrative commitment to Children's Services, we will have the ability to make the library an even stronger and more positive force in the lives of children and the adults who care for them in our community. Respectfully submitted, i~J~ Children's Specialist

-30- COMMITTEES: MELSA Children's Program Task Force WISE Resource Volunteers Board of Directors Mayor's Youth Coordinating Council Minneapolis Public School: Information Technology Curriculum/ Visual Literacy Advisory Committee MPLIC Director's Advisory Council American Library Association, Association for Library Service to Children (ALSC) 1987 Caldecott Calendar Committee

CHILDREN'S SERVICES COMMITTEES CHAIRED: Non-print materials - Cathy Camper (NR) and Susan Glenn (WN) Books to Buy & Borrow - Charlene Gabler (LH) and Cathy Camper (NR) Summer Reading and Activities - Liz Dussol (HO) and Susan Redpath (WA)

CHILDREN'S SERVICES MEETINGS: 3/12 "Using Creative Dramatics in Story Hours and Other 11 Library Programs - presented by Toni Simmons, Susan Glenn and Charlene Gabler 4/16 Summer Reading &Activities Information Meeting plus slide show 11 Story hours Do Make a Difference 11 produced by Dallas Public Library 5/7 Felicia Mccann - former media specialist, Minneapolis Public School, now B. Dalton's buyer and "Creative Film Programming 11 presented by Jan Tapley (Films) 6/18 ENTER WORLDS BEYOND Breakfast and discussion meeting 10/8 Field trip to St. Paul Public Library and children's bookstores: Learn Me and The Red Balloon

-31- 11/26 "Recent Children's Books Too Good To Miss" slide presentation for Community adult librarians. 12/10 "Recent Children's Books Too Good to Miss" slide presentation for Children's staff

MEETINGS, SEMINARS, WORKSHOPS, PRESENTATIONS, ETC. Gave talk at Hennepin Avenue Methodist Church Mother's Group on library services and materials for preschoolers 1/16 "Bringing Schools into the High Tech Age" - Earl Joseph, futurist 1/24

MS Family Reading Roundup Day at St. Paul 1 s Central High School 2/2 Garrison Keillor - "Read ... By All Means" Finale - Heritage Hall 2/12 MPLIC Birthday parties - Quite a Day! 3/2 E.J. Josey talk - Heritage Hall 3/20

"Grin & Bear It Day" in Children's Room 3/23 MELSA workshop - Jim Trelease film - Fridley library 3/26

Metronet 11 Winedown" 4/9

11 Dinner of the Century 11 and Daniel Boorstin talk 4/25 Issues Forum: "Who Wi 11 Know?i' sponsored by Counci 1 of Cooperating Libraries 4/26 Author & storyteller Anne Pellowski - Polish American Family Folk Festival 4/27 Youth Symposium - Trenton, New Jersey 5/9, 10 Lutheran Social Services Teen Parent Fair 5/14

Lowell Martin talk: 11 Future of the Urban Public Li brary 11 5/15 WISE volunteer recognition luncheon 5/8 Centennial program: Publisher David Godine - Library talk and reception at Minnesota Center for Book Arts 5/1

-32- Centennial program: Frances Butler 5/8 Centennial program: ALA chief lobbyist Eileen Cooke 5/29

Kerlan Forum: 11 Bologna Revisited 11 6/20 Poet Ashley Bryan at The Red Balloon 6/26 ALA Preconference: "Learning Differences, Library Directions" 6/26 American Library Association Conference, Chicago, IL 7/6 - 7/10 "Recent Children's Books Too Good To Miss" - South High School 8/29 All-Association Forum in St. Paul 9/12 - 9/14 Author Anthony Burgess dinner &talk 9/13 Barbara Will Razzano, New Jersey State Consultant for Chil­ dren's & Young Adult Services - St. Paul Public Library 9/16 Ray McGee - WISE "Kickoff" "Catch Them While They're Good" 9/17 Children's Censorship Forum &dinner 9/25 Chicken Soup Day Care for Sick Children open house 9/26 "Where the Wild Things Are" Opera (Visited with Maurice Sendak, had books and MAX doll autographed} 9/27 Jim Trelease Program: District-Wide Parent Meeting at South High 10/2 Peace Child Festival - Peavey Plaza 10/5 Jonathan Kozol talk at Lutheran Brotherhood (literacy) 10/21 Author Helene Hanff at AAUW 10/23 Pre-Book Week new book review session and dinner with speaker Author Paula Fox - U. of M. 10/24 Minnesota Association of Library Friends (MALF) Conference - St. Paul - keynote address 11 Creating a Reading Appetite 11 10/11

11 Recent Children's Books Too Good To Miss" - public presentation - Children's Room 11/11

-33- MELSA Bookweek Programs: Ross Sutter at Franklin 11/18 Sharla Whalen at Linden Hills 11/23 Children's book illustrator/author Stephen Gammell at the Red Balloon 11/24 Adolescent Pregnancy Colloquium at YWCA 12/11 Attended: Children's Theatre productions - "Princess and the Pea," "The Mystery of the Tattered Trunk," "Penrod," "King Arthur and the Magic Sword" and "A Bear Called Paddington."

-34- Minneapolis Public library and lnfonn1tion Center Children's Services SlJlltlER READING AND ACTIVITIES ENROLLMENT 1980 • 1985 1985 1984 1983 1982 1981 l980 Agency Enter Worlds Bookfest of Beastly Book Readawty Over the Btl,!?nd Challlpfons Sumner Invaders ·Sumntr Rainbow ChR 559 441 175 254 225 248 (203) 11"3) (356*) 258*) EL 872 699 495 783 473 360 (492) 1313) (380*) 326*) FR 328 382 112 71 130 104 ps2) pn>151•) 230*) HO 181 196 178 153 143 115 1136) 74) 45*) 11 22*) LH 596 547 248 306 401 349 p32) 1324) . 264*) 223*) NIC 936 791 612 831 253 374 (528) 1545) (40S-) 246•) NR 739 361 450 430 369 330 (528) 1247) (211*) 114•)

NE 507 526 153 83 125 73 1251 1276) 249*) 250*) PB 149 144 94 127 159 135 91) 95) l 58*) l 49*)

RO 632 498 314 741 640 750 1365) 1289) 267*) 209*) SE 379 326 225 193 pa,, ps2) 203 206 lto-) 174•)

SU 150 44 62 13 60 72 p2s) 35) 25*) l t•)

642 493 330 355 311 271 ps2) 1299) 290•) lM•) 871 845 430 511 529 151s) 1525*J 296*) 320*

WP 274 260 152 147 142 46 pa2) 93) 92*) 1167*) TOTALS 7815 1553 4030 4933 4150 (41~13). {3M.I,) 3962 (.lZU•) (1'\&•)

* Read to Me Club (began 1!t84) -35- M1nneapo11s Pub11c Library ENTER WORLDS BEYOND PRQr,RAM ATTENDANCE Sumner 1985

FILMS STORY HOURS •ttVE PROGRAMS" OTHEP TOTAL MPLIC &HELSA SPONSORED Ch11 dren •s Room 1085 520 239 350 4490 (Heritage Hall (2031) (265) Auditorium}

East Lake 694 553 225 50 1522

Franklin 304 251 260 69 884

Hosmer 227 85 236 548 linden Hills 765 534 330 25 1654

Nokomis 833 295 442 35 1605

North Reaional 561 747 296 141 1745

Northeast 349 393 341 63 1146

Pierre Bottineau 388 296 171 855

Roosevelt 428 1063 398 103 1992

Southeast 198 4fi1 323 55 1037

Sumner 380 30 369 779

Walker 945 279 365 225 1814

Washburn 785 52fi 835 393 2539

Webber Park 137 117 196 39 489

Totals 10110 5854 5416 1719 23099 -36- DISTRICT REPORT DISTRICT I

1985

Change, often synonymous with growth, was a challenging component for District I in 1985. A myriad of changes were incurred in personnel, circulations, physical complexions, automation systems and district sizes. Circulation increased over six percent in three of the agencies, those being: Pierre Bottineau, Northeast and Webber Park. Circulation decreased five percent at North Regional. Reference statistics rose in all agencies. Materials requested at North Regional by other community libraries enjoyed a satisfactory rise in 11 fill 11 rate. Personnel played musical chairs at Northeast and North Regional. A North Regional Aide I was promoted to the position of Aide II at Northeast. An Aide II at North Regional was promoted to Circulation Department Clerk at Central. The Aide I and Aide II positions were filled by promotions of long-term substitutes and both were classified as Aides I. A permanent part-time shelver at North Regional was promoted to a full-time Clerk I position at Central. The other permanent part-time shelver at North Regional took on full-time duties at the agency. The detailed Northeast Community Librarian was promoted to Assistant Head of Business and Economics. A new detail was hired and eventually was promoted to be Community Librarian at Northeast. Webber Park and Pierre Bottineau staff remained constant. The District welcomed the return of Pierre Bottineau in mid-July. Physically, North Regional was noticeably altered. New carpet and tile were laid. Shelves were added and repositioned. Reference desks and tables were rearranged, electrical and telephone outlets were added, banners were cleaned and library signage was updated. All this transpired to create a complete transformation at North Regional. A 'state-of-the-art' library was the result of this major overhaul. Pierre Bottineau utilized some of North Regional's used carpeting behind its circulation desk. Northeast moved the current and popular books to an open, accessi­ ble area. Biographies were culled and then moved to an area that invited browsing. A short story 1 truck 1 and a 11 staff-likes 11 table were created. All-in-all, it produced a warm ambience.

-37- Both North Regional and Northeast received lifelike, three-dimen­ sional cardboard dinosaurs for their children's areas. Northeast was also the recipient of a room-size, sculpted metal formation from the Bemis Company. Webber Park garnered electric cables for the roof. Also, a much needed telephone was positioned at the reference desk. Implementa­ tion for Automated Circulation began at Webber Park this year. Terminals, modems, barcodes, wands, linkage and location codes all became part and parcel of Webber Park's terminology and daily routine. This agency's collection was weeded, barcoded and put online. Powder blue plastic library cards were produced for the public and staff. The agency was ready and eager to be completely automated by the year's end, but due to major computer disk problems, had to be put on hold until early 1986. Locations codes for all agencies were finalized. Celebrations and community contacts composed integral aspects of the year. The creative concept of city-wide birthday celebrations commemorating the Minneapolis Public Library's 100 years was unique. North Regional "double-dipped," utilizing Sinclair Lewis' Main Street theme. Northeast promoted its Polish heritage. Pierre Bottineau and Webber Park programmed attractions for their neighborhood families. All agencies became intimately involved with their communities while soliciting donations of food, flowers and prizes. North Regional invited local churches to have craft/bake sale tables on the mezzanine. All agencies were allotted monies for programs and paper goods. The programs and decorations were first-class, attracting participa­ tion, goodwill and visibility. The Centennial celebration ended with patron amnesty for a two-week duration. Other community contacts resulted in the participation in Camden Show Boat Days parade and festival; Northeast Annual Parade and festival; articles in the Camden Community News, Northsider, Jordan Neighbor, Hawthorne Newsletter, and Northeaster; calendars on public television and radio; and outside presentations to community groups. Summer Saturdays proved to be viable in District I. Equitable staffing was accomplished and circulations were high. The Northside reading public appreciated the open hours. Summer Reading programs were exceptionally successful in District I. The families and day care centers embraced the "Read to Me" aspect for the preschool children. Extensive school visits by the children's librarians played an important part in the success of this year's program. Also, the involvement of all staff in promoting readership insured superior achievement.

-38- Day-to-day procedures saw concentrations on time sheets, requ1s1- tions, vacation requests and proper dispositions of same. Objective and subjective weeding of collections at Pierre Bottineau, Webber Park, Northeast and North Regional were completed. The professionals in District I held eight breakfast meetings, and participated in a co-meeting with North Area Hennepin County Librarians. Most of District I attended the District I summer picnic and Christmas party. Weekly staff meetings were held in all agencies with the District Librarian. The District Librarian participated in two meetings with Heads of Central departments; a co-meeting with Hennepin County Area Librarians; a Monday District Librarians' meeting at North Regional; a working lunch with the Brookdale Librarians and Children's Librarian. The District Librarian spoke to the Library Board and attended outside workshops on 11 Listening 11 and "Managing Interpersonal Relations. 11 Despite the changes, or perhaps because of them, staff cohesiveness and District solidarity emerged and focused District I as a unit accepting and welcoming the challenges of change. Respectfully submitted, o~~~ Patricia Kaiser District Librarian

-39- NORTH REGIONAL LIBRARY ANNUAL REPORT

1985

1985, a year of expectations, enthusiasms, excitements and elusions. North Regional 's expectations of a ten-percent circulation rise was not to be realized; instead five-percent loss became fact. However, reference statistics and meeting room use rose appreciably, indicating heavier in-house use of the agency's resources and personnel. The year commenced with North Regional 's participation in the Minneapolis Public Library's 100th year anniversary celebration. Excellent paid performers contributed to the Main Street theme. Local merchants contributed with donations and neighborhood churches held bake/craft sales on the mezzanine. Young and old were not only entertained but became involved in this city-wide celebration. A two-week total amnesty was the finale of this 100th year anniversary. Recarpeting and tiling created excitement and agonies. Where to put what? Changes to be made, services to retain. Short notice for the venture posed deadline complications. However, these were surmounted by cooperative working schedules involving commercial vendors and Central Library and other Community Library personnel. The tiling was accomplished before and during the open hours. The library building was closed for the carpeting project. The Bookmobile, stocked with paperbacks, best-sellers, juvenile materials and core reference attempted to serve the public during the two and a half weeks closure. The Bookmobile, stationed in the garage at North Regional was a novelty to many and elicited this question from one young patron: "Is this the condensed version of the library?" Certainly circulation was condensed during this period, but basic service was maintained. Commercial book trucks were employed for the transportation of material. Schedules involving North Regional staff, maintenance personnel and shelving personnel coordinated with those of carpet layers, telephone installers and electricians. To-scale floor plans were created; desk, COM catalog and shelf locations were pin-pointed; and rearrangements for the total collection were finalized. Under the auspices of the Chief of Community Libraries, the end result was spectacular! The carpeting was elegant and tasteful. The adult reference desks now command a focal position and are now complete with two telephones. The Library of Congress classification now

-40- proceeds continuously and the adult fiction returned to an orderly, non-separated position. The lounge area has become a quiet oasis for users. The periodical area has been supplemented with both the Reader's Guides and the Magazine Index. Staff members whittled down the workroom backlog and thirty-six book dumps were discarded, leaving six for display purposes. The kiosk was dismantled and its bulletin boards were attached to center walls for publicity allowing for better, neater dissemination of information to the public. Biography sections were created for both juvenile and adult books. All-in-all, it was a massive undertaking, involving planning, patience and personnel, all helping North Regional reach a near peak of perfection. Other physical changes for the year included: revised signage to reflect the shelf contents, banners were cleaned, garage doors painted a shiny dark brown, new steno chairs and chair mats, Dukane film strip projector and city emergency alarm on garage roof. The collection was weeded subjectively for the carpeting venture and objectively for the barcoding procedures to begin in 1986. Baker and Taylor purchases, judicious replacements and frequent paperback acquisitions served to fill collection gaps and respond to patron requests. Phonodiscs and tapes were purchased semiannually. Thirty-one books on tape were bought out of this quota in the fall of 1985. Displays and outreach were part of the 1985 enthusiasms. Displays and special dumps/tables exemplifying topical interest were: Martin Luther King Jr., E.B. White, Sinclair Lewis, Banned Books, British Teas, Tins and Ways, local photography, Antique Valentines, All-Star Game 1985 memorabilia, China: its history and culture, two dog displays, Survive material and Christmas crafts. Merchandising techniques of new-book tables and impulse book dumps continue to be productive. Outreach consisted of extremely effective spring school visits. These were made in an unhurried, in-depth, intensive manner during the recarpeting period. Day-cares, nursery schools, and latch-keys were also reached during this time span. The fruits of this labor were reflected in the summer reading statistics. Over 700 signed up for this year's summer reading program -- new faces and families abounded and participated. Paid summer performers: ventriloquist, folksinger, puppeteers and reptile show drew large and appreciative audiences. Co-sponsored programs included Guild Press, canning, Federal and State Tax Seminars, Humane Society, Crime Prevention (Titus McDuff), Survive workshop (2), as well as Birthday cake/bake sales. These programs responded to patrons• needs. North Regional Friends

-41- of the Minneapolis Public Library assisted and provided refreshments for North Regional 's gala post-carpeting opening and the Annual Harvest Festival (14th). They are an eager, willing group and North Regional is fortunate to have their services. Other outreach included: comics drawing class; special film program welcoming new residents of Historic Bremer (school turned into condominium); special story hours at Fourth Baptist, Loring and North Star Schools; special talks on library services to an Eastern Star group and a United Seniors Group; participation in Camden Showboat Days Parade with a library float on a donated flat-bed; cooperation with Jordan Area Community Concerns Council; community education groups producing a Survive workshop for single mothers; articles written for the "Camden Community News," "Northsider," "Hawthorne Newsletter," "Jordan Neighbor" and program information for cable TV. Groups using North Regional meeting rooms were: Voting polling place, North High School Class Alumni, JACC, Hennepin County Foster Care, Hennepin County Resource Recovery, Civil Service tutor, Hawthorne Council, Bremer Condos, Minnesota Library Association, TOPS, Webster School Parents, Minnesota Association for Children and Adults, and Minneapolis Public Library Board. Meetings, seminars and workshops enhanced productivity of all staff. Specifically, the all-staff meeting, MAX update, United Way, Sexual Harassment, Employee Assistance and Job Analysis were attended by most of the North Regional staff. Adult book talks, juvenile book talk, signage workshop, GEAC training, computer search meeting, CPR training, Listening, Managing Interpersonal relations, Children's Services meeting, Anthony Burgess and Lowell Martin lectures were attended by various staff personne 1. Most of North Regi ona 1 staff effected exchanges throughout the year, primarily within the District. Permanent staff change occurred through promotion. An Aide I was promoted to Aide II at Northeast. An Aide II was promoted to Circulation Department Clerk. A permanent part-time shelver was promoted to Clerk I at Central. Another permanent part-time shelver was promoted to full-time shelver at North Regional. Two Aides I were hired to fill the Aide I and Aide II positions vacated by promotions. A temporary part-time Aide I worked bi-monthly on Saturdays. Temporary part-time professionals continue to service the Homebound. The shelving staff at North Regional did more than shelve materi­ als. They assisted in packing and unpacking delivery boxes; they processed branch requests; they took patrons to typing and study rooms; they read and revised shelves as needed. They are the unsung heroes of North Regional.

-42- The permanent clerical staff tagged and tidied the periodical area; arranged and kept paperbacks all current; processed new and withdrew old materials; attended to statistical surveys, copy machines, COM catalogs; kept business references and local ordinances current; created a 11 working 11 income-tax form area, as well as performed everyday front desk duties. They are to be commended as a well-knit, pull­ together, self-motivated working group. The professional staff revised the vertical file using six major subject headings; created a Higher Education table complete with college/vocational catalogs; revised a resume/occupational table; appointed an Easy Reading for Adults area; intershelved PZl 1 s and PZ5 1 s with mysteries, science fiction and westerns; originated adult and juvenile biography sections; worked on "Books to Buy and Borrow" list; conducted "Know your Library" sessions; welcomed members of the Library Board; laid the groundwork for Performance Appraisals for all staff, as well as answered a myriad of reference requests from the public and other community agencies. Their professionalism and attitude is top drawer. This large and diverse group is melded together with weekly staff meetings and attitudes encouraging open communication. Ideas are voiced, listened to and acted on. The expectations of a circulation rise and the elusion of same did not dampen the enthusiasms and excitements of 1985. This agency eagerly anticipates the new year. Respectfully submitted, . afu~~• • ~ _,A./ Patricia Kaiser District/Community Librarian

-43- NORTH REGIONAL INTRA-LIBRARY REQUESTS Totals for 1985 by Agency

Title Subject Ila FU• urge Phono Title Requests Subject Requests Ila Fila Requests Print Phono Requests Agency Requests Filled Requests Filled Requests Filled Sent Requests Fil led ------·~- EL 1.617 751 76 105 1.743 2 l FR 1.982 1.149 138 123 2,327 3 HO 738 432 63 42 1.765 LH 1.122 614 19 17 350 692 353 19 22 578 I NE ~ ~ 3 1 I NK 1,412 631 24 17 428 PB 313 221 34 27 106 RO 506 337 32 32 267 SE 457 279 14 20 99 1 SU 135 47 7 8 160 WA 1,860 854 32 58 2,176 6 WN 2,228 1.087 62 52 885 3 l WP 814 474 76 71 201 7 4 OTHER 224 74 1 50 l

TOTALS 14.100 7.303 597 594 11,135 26 7

Totals include extrapolated data for April and May because some daily tally sheets were missing. April figures were based on 25 out of 26 tally sheets. May figures were based on 11 out of 25 tally sheets. ANNUAL REPORT STAFF OF THE NORTH REGIONAL LIBRARY

1985

Patricia Kaiser District/Community Cathryn Camper Li bra ri an II Ingrid Giving Library Assistant Florence Mayes Library Aide II Alan Lamden Library Aide II to November 8 Marlys Bates Library Aide I to April 5 Loretta Wal sh Library Aide I, April 22 - Marlene Gildea Library Aide I .6 Eugene Robinson Library Aide I Sachiko Slaughter Library Aide I, December 2 - Dorothy Smith Library Aide I .6 Terrance Blue Library Page I .5 to December 30 Ron Platow Library Page I .5 to December 29 (full time beginning December 30) Bernard Laferriere Library Page I Ray Franceen Janitorial Engineer James Tanaberg Janitorial Worker

TEMPORARY PART TIME STAFF Floyd Henderson Librarian II Nancy Herther Librarian II Patricia Turnbull Library Aide I, May 1 -

VOLUNTEERS Val Bania North Regional Friends of the Minneapolis Public Library

-45- NORTHEAST COMMUNITY LIBRARY ANNUAL REPORT

1985

If ever a year was characterized by change and celebration, it was 1985 at Northeast library. The changes were evident in staff complement. Northeast patrons had to adjust to three new faces. Gregor Henrikson was Community Librarian for three months. Marianne Hnatko, Aide II, left at the end of February for a year's leave of absence. Sheila Jorgenson started as temporary Community Librarian on April 1 and became perma­ nently assigned on July 15. Marlys Bates replaced Marianne Hnatko on April 8. The current staff, in the few short months they have worked together, have melded themselves into a cohesive team with one goal uppermost in their minds -- to better serve the Northeast patron. Many physical changes have also taken place at Northeast Library. Gregor Henrikson revitalized the new book section by moving it to a highly visible stack across from the circulation desk. Continuing innovations were accomplished after Sheila Jorgenson arrived. The biography section was reduced in size and moved from the back wall to the front of the stack area. One-shots have been housed in magazine boxes and placed on the subject area shelves. LC identification labels were made for each stack end as the old plastic signs were totally inaccurate. A "staff suggestion" table was created as well as a short story rack. Paperbacks were rearranged into more meaningful categories. All exam books are now in one place where the patrons can easily find them. These changes have been greeted with enthusiasm by Northeast patrons as evidenced by a monthly surge in circulation gain starting in April. Our average monthly gain from April through November was 930 per month. Celebration has been a key word throughout the library system in this our hundredth year. The day-long birthday party was a smashing success at Northeast. Ethnic foods took the place of the traditional birthday cake and these were enjoyed by all who came to share in the celebration. A film program on the history of the area drew the largest crowd of over 70 people. The amnesty in November saw a return of 443 books to the Northeast library. As a thank-you

-46- to our patrons for their continuing support, the library staff held a Christmas tea with homemade cookies for those who came in on December 19.

The summer reading program theme, "Enter Worlds Beyond, 11 intrigued area children. The local YMCA brought groups of children, up to 40 per week, for summer reading activities. The attendance at all the special summer programs was larger than usual due to publicity given each event. Special services are used at Northeast. A monthly deposit collection is prepared for Bethany Covenant and homebound volunteers currently deliver books to 18 clients. Being cognizant of class assignments and gathering appropriate materials from our collection and other agencies has made an impact on student use of our library. Northeast 1 s meeting room is being used more consistently by local groups such as the WISE volunteers and the Holland Improvement Associa­ tion. A wide spectrum of community contacts has been made ranging from Sheila Jorgenson joining and attending Central Avenue Commercial Association meetings to dialoguing with Mary Jane Partyka, the seniors' advocate at the Eastside Neighborhood Services, on the subject of how the library can effectively serve Northeast 1 s senior citizens. An article appeared in the December issue of the 11 Northeaster 11 on the library and its goals and services. Two firsts should have separate mention in the area of community involvement. In July, Sheila Jorgenson, Sue Alexander-Frye, and Marlys Bates marched in the Eastside parade representing the library. We were the most popular unit in the parade as we neared the last block when we gave away 75 blown-up "Celebrate" balloons to the children. And.a first-time nucleus may be formed for a Northeast Friends of the Minneapolis Public Library. Staff members took advantage of numerous library-related events. Sheila Jorgenson was a participant in a book talk program for adult librarians at Southeast Library. Sheila and Sue Alexander-Frye attended the kickoff program for "Project Survive" at the College of St. Catherine. Sheila and Sue thoroughly enjoyed the Eileen Cooke lecture at Heritage Hall and Sheila attended the Dr. Lowell Martin lecture. Sue and Marlys heard Anthony Burgess 1 s discussion of censorship and Marlys went to the British Festival Tea. The prime key to this successful year has been the staff's cooperation and enthusiasm -- Northeast truly has team spirit. Through the vehicle of weekly staff meetings and weekly visits by District I Librarian, Patricia Kaiser, the staff at Northeast constantly

-47- reviews what they have done and discusses goals to be met in the future. As we start a new century of service, we at Northeast hope to retain all our loyal patrons and gain many more new patrons. Respectfully submitted, ~/l?.~7~ Sheila Jorgenson Community Librarian

-48- ANNUAL REPORT STAFF OF THE NORTHEAST COMMUNITY LIBRARY

1985

Gregor Henrikson Community Librarian, January 2 - March 23 (temporary detail) Sheila Jorgenson Community Librarian (temporary detail) April - July 12 (permanent) July 15 - Sue Alexander-Frye Library Assistant Marianne Hnatko Library Aide II (began year's leave of absence February 26) Marlys Bates Library Aide II, April 8 - Joyce Ludgate Library Ai de I

Sharon Mi 1ewski Library Aide I (temporary part-time) Ann Jorgenson Library Page I .5 Richard Olson Janitorial Engineer

-49- PIERRE BOTTINEAU COtt4UNITY LIBRARY ANNUAL REPORT

1985

Pierre Bottineau had a productive, problem-free year with circula­ tion showing a healthy six percent rise. The clients causing this increase consisted mainly of older adults and young neighborhood mothers. Working adults (potential users) found the open hours of this agency hard to utilize. The collection accurately reflects patrons' needs and desires. It's primarily a browsing collection, heavily slanted to current best sellers. Topics of GED, resumes, consumer information, cookbooks, movie star/political biographies, medical information and car repair are most consistently asked for and used. The collection was weeded objectively throughout the year; juvenile fiction in January; adult/teen fiction in May; and adult/juvenile non-fiction in September. A section of juvenile easy nonfiction was created in December. Replace­ ments for this agency are determined from monthly compilations of requests and suggestions given by Ms. Munger. Ms. Munger accompanies the District Librarian to Bookmen for selection of adult paperbacks, thereby ensuring a responsiveness to patrons' needs. Adult records are selected by the District Librarian, with juvenile paperbacks and records being chosen by the children's specialist. The friendly extension of services and in-house offerings focalized this small, storefront library. Saturday, March 2 had Pierre Bottineau open and bustling. This celebration of Minneapolis Public Library's 100th year was a scene of helium balloons, Charlie Maguire and his guitar and approximately 125 satisfied patrons. The Northeast State Bank's outdoor sign promoted Pierre Bottineau's unusual Saturday opening, resulting in a circulation of over 200. Total amnesty concluded the year-long celebration in November. In this agency, children's films are shown twice a month and are aimed at a preschool audience. During the school year, St. Cyril's School classes visit twice a month. Participation in this year's summer reading program was enhanced by the attendance of various day care programs as well as the Northeast Neighborhood House Latch Key. Letters promoting the events for youngsters had been sent to these groups in May. Other examples of effective outreach include three school visits made with Ms. Alexander-Frye, children's staff at Northeast Library;

-50- participation in the Northeast Neighborhood House ethnic festival; placement of Pierre Bottineau's brochure in six area businesses and distribution of same to 400 houses in the neighborhood. Meetings attended by staff included the 1985 All-Staff Meeting; MAX update; sexual harassment workshop; United Way kickoff; children's books overview; adult books overview; children's meeting in St. Paul; job analysis meeting as well as weekly staff meetings with the District I Librarian from June through December. Participation in the All Staff Picnic and District I summer and Christmas parties provided staff camaraderie. Changes in 1985 included the installation of carpeting behind the circulation desk and the return to the umbrella of District I. Hopes for 1986 are an outside projecting sign and the relocation of the telephone to a more convenient place. The healthy six percent increase in circulation indicates continu­ ing growth in this pocket of Northeast Minneapolis and portends a super 1986. Respectfully submitted, a,~~ Patricia Kaiser District Librarian

-51- ANNUAL REPORT STAFF OF THE PIERRE BOTTINEAU COtlWNITY LIBRARY

1985

Sally Munger Library Aide II Sherlee Eckblad Li bra ry Ai de I Jerrold Nedry Janitorial Engineer {part-time)

-52- WEBBER PARK COMMUNITY LIBRARY ANNUAL REPORT

1985

1985 was a MAXimum year for Webber Park. Automated circulation (MAX) would make its debut at this agency. The excitement began in April and continued through the year's end. Telephone lines, terminals and modem were installed in the spring. The barcoding team began on Webber's collection in the fall and the first powder blue library card was issued to Director Joseph Kimbrough on November 11. Webber had hoped to be online at year's end; however, due to mechanical problems, early 1986 will be its automated date. Circulation rose at Webber Park this year. The friendly, enthusi­ astic staff attracted new users and excellent service held core patronage. Requested topics of martial arts, auto repair, medical information, resumes, GED, consumer information, true crime, state and country data were met with in-house material or through requests sent to North Regional/Central. Readers' leisure interests were satisfied with current best sellers, timely paperback/record purchases and judicious replacements. A daily request survey was kept and sent to the District Librarian monthly to apprise her of collection needs. The total collection was weeded objectively and subjectively in preparation for MAX. Juvenile readers were titillated by the summer reading program of Enter Worlds Beyond. Well-attended and enjoyed were a magic show, a puppet show, a musical duo, a bird show and a Humane Society presentation which were offered as part of the summer reading program. The Read to Me segment of summer reading was embraced enthusiastically by young parents, daycare providers and grandparents in the area. Hopefully, this will be a permanent feature of the summer reading program. Other in-house programs providing enrichment for the youngsters were the Easter egg hunt and costume Halloween storytime. Adults enjoyed Webber's annual birthday Open House. Adults and children (200) reveled at Webber's March 2nd celebration of Minneapolis Public Library's 100th anniversary. A cake, cookies, floral arrangements and prizes galore were donated by nearby commercial establishments. Storytellers, puppeteers and a clown delighted all ages. A two-week amnesty period finalized this celebration at the end of the year. The library was open Saturday July 27th from 7 - 9 P.M. as part of Showboat Days festivities. Parade participants, spectators

-53- and library board members Grace Ennen and Lee Burress availed them­ selves of the facilities and refreshments. Sue Alexander-Frye, Northeast children's staff, did a special musical storytime for the Showboat Days Cabbage Patch Dolls Picnic. The staff and District Librarian circulated 62 paperbacks in the park during Showboat Days. Children's and family films were shown throughout the year at the Webber Park Neighborhood Recreation Center. Lorraine Bryant made school visits to Calvary Christian Academy, Hamilton, Loring, Olson, St. Bridget and Our Lady of Victory schools. She also kept in touch with Camden Community Daycare, Camden Preschool, Grace Methodist Daycare, Hamilton-Loring Latchkey and St. Austin Preschool. She also attended CACC and Camden Planning Council meetings. She sent notices of upcoming events to Camden Community News and the Northsider papers and Events calendars to schools and daycare centers. Other outreach included deposit collections for Baptist Residence and St. Austin Home and School. Community changes included: Calvary Christian Academy moving to Brookdale, Camden Neighborhood Services moved to old Shingle Creek school site, Camden Community News moved to share space with Camden Area Community Concerns Council. This local newspaper has a new editor, Forrest Johnson, replacing Becky Coleman. The Camden Restaurant opened spring of 1985 as did Tim's Floral and Tae Kwon Do Martial Arts school. Meetings attended by staff included: introduction to microcom­ puters, MAX update, all-staff meeting, sexual harassment, job analysis, Forum II, library service for children and teens, MLA reader's retreat, information processing, Civil Service total wellness course "Back on Track." The all staff picnic, District I picnic and Christmas party provided staff cohesiveness. Branch staff meetings were held weekly as were meetings with the District Librarian. Breakfast meetings with professionals in District I were lively and productive. Physical changes included a telephone jack at the reference desk, installation of a MAX terminal, a water diverter and electric cables on the roof to prevent ice build-up and a foam pad for the bookdrop room. Again, a MAXimum year for Webber Park. Respectfully submitted, o~~~ ~.. I::::~ Patricia F. Kaiser District Librarian

-54- ANNUAL REPORT STAFF OF THE WEBBER PARK LIBRARY

1985

Lorraine Bryant Library Assistant II Kathleen Langston Library Aide II Lauri ze Rouf Library Aide I Jerrold Nedry Janitorial Engineer Pat Riser Sununer Youth Employment Program Peggy Thomsen Summer Youth Employment Program

-55- DISTRICT II ANNUAL REPORT

1985

This year was a full one for me, my first as District Librarian. My temporary assignment became permanent in July when my predecessor, Amy Ryan, elected to extend her leave. But the year's activities began much earlier highlighted by our birthday parties celebrating the Minneapolis Public Library Centennial. Each agency in the District had a party reflecting its local neighborhood and including music, story times, entertainment and food. To bring the Centennial year to a close, the library system offered an amnesty period of over two weeks: all fines forgiven and any overdue materials accepted. This also cleared out old patron records in preparation for MAX (Minneapolis Automated Circulation Control System), and Sumner is soon to be the second agency online. At year's end, their collection is being inventoried and their patrons are registering, receiving their new blue library cards. Circulation was consistent throughout the District, with Sumner and Southeast showing good gains. As always, Saturday hours were popular with Southeast and Walker patrons, and our summer Saturdays especially so. Sumner experienced an increase in use by neighborhood residents, and the refurbished public housing surrounding the library has filled with Hmong and other minority populations. English as a Second Language classes were begun at Sumner in an effort to meet the needs of these new neighbors. Weekly meetings and visits with Southeast, Sumner and Walker staff members have increased communication between and among libraries, including Central. Agenda items from the District Librarians meetings with the Chief of Community Library Services were discussed. Topics included many details concerning automated circulation, the Centennial celebrations, performance appraisals, and collection development. Buildings were refurbished and new equipment was received at District II libraries. Southeast obtained new desk chairs and plastic covers for their periodicals. Sumner had some physical plant repairs: the skylight above the circulation desk was reopened, light fixtures in the reading areas repaired, and the office, staff room and halls were repainted. Walker continued to have work done on the leaks, additional steno chairs were received, and plans were made for install­ ing new lighting above the circulation desk. During the year there were exchanges in District staff as well

-56- as changes in staff. As a new District Librarian, I worked at both Sumner and Southeast to familiarize myself with those agencies. Both librarians and aides had opportunities to exchange workplaces with other staff members, and as a result brought a fresh eye and renewed interest to their own jobs. Some changes in staff were also made this year: at Sumner, Emilia Bernat was absent for two months on sick leave. Southeast lost its Aide I, Arthur Jackson, and its long-time children's assistant Betty Vorpahl, when they retired, and Walker had a turnover in four of its staff positions. Librarians in the District were active throughout the year, participating in or attending workshops, conferences and meetings. All staff attended workshops on sexual harassment and meetings on MAX. In addition, Susan Redpath was on the summer reading program planning committee, Jeanette Larsen continued her membership on the MELSA Task Force on Local Organizations, presented reviews of travel books to community librarians, and began writing a monthly column for the Southeast newspaper which has been very well received. Grace Belton was a panelist at the Minnesota Library Association All-Association Forum, and spoke on adult literacy. Recognizing her efforts in that area, Grace received two prestigious awards this year: the gold award from the Minnesota Literacy Council, and an outstanding achievement award in the area of education at the Eighth Annual YWCA Leader Lunch. I continued my membership in the Automated Circulation Control Task Force, was co-presenter with Susan Tertell of an in-house workshop on online search techniques, spoke at two all-staff meetings on the completed signage system at Walker, presented the lives and works of some little-known mystery writers at an adult book-talking session for community librarians, and· gave a report to the Library Board when it met at Walker. Also added to my duties was the job of coordinating film programs for the community libraries. As District II looks ahead to 1986, it is with pleasure at the accomplishments of the past year, pride in our library system in this, its Centennial year, and renewed optimism in what the future holds for us all. Respectfully submitted,

1?J1/f1_ J 1 //ln go 1m Ann Livingston District Librarian

-57- SOUTHEAST COMMUNITY LIBRARY ANNUAL REPORT

1985

The biggest event of the year at Southeast was the centennial celebration on March 2. About 160 people joined us for bagels and cream cheese. T.C. Hatter entertained the younger set with magic. The Sons of the Tundra Bluegrass Band played a two-hour concert on the main floor of the library. It was an event worthy of the first 100 years of the Minneapolis Public Library. Dinkytown saw many changes in 1985. Sammy D's became a nightclub called Lindsays. After many years in business, Valli Pizza went bankrupt and closed in June. Logos Bookstore shut its doors in April. Most of the space that was vacated has been filled by new businesses, but it seems to be tough to make a profit in the area. The business at Southeast Library continues to improve, however. Circulation increased by 4623 over 1984, bringing the total number of items checked out to 99,838. Although it is always difficult to know why circulation increases or decreases, there were several factors that might have helped boost the circulation at SE in 1985. First there was an increase in the number of homebound patrons and volunteers. There was one patron who regularly requested 20 to 30 books. Second, in April, Betty Vorpahl and Jeanette Larsen began writing book reviews for the Southeast newspaper. Both the adult and juvenile books that were reviewed were asked for frequently. And finally, the summer reading program "Enter Worlds Beyond" was a great success. Over 365 children participated and many of them read twenty to thirty books each. Juvenile readers in the Southeast area were also treated to two special programs this year. Betty Vorpahl gave presentations at Tuttle-Marcy School for President's Day and St. Patrick's Day. The book collection at Southeast remains at a fairly consistent 23,000 volumes due to strenuous objective and subjective weeding. The magazines are always popular and are checked out frequently. Two new subscriptions, to "Byte" and "Essence," were added in 1985. Although Southeast Library is in the University of Minnesota community, our patrons tend to be primarily neighborhood residents. The books they most frequently requested included: LAKE WOBEGON DAYS, THE HUNT FOR RED OCTOBER, YEAGER and anything and everything by Stephen King. The students who do use the library frequently ask for books on resumes and for college catalogs.

-58- The physical appearance of the library improved during the year. New and much needed desk chairs were received. The current issues of magazines have plastic covers and the book shelves have new bookends. Lights and a handicapped parking sign were installed in the back parking lot. The most significant change in 1985 was in personnel. Two employees retired. Arthur Jackson left at the end of June. He was replaced by Joanne Zimmerman from Walker. In December, Betty Vorpahl, our wonderful children's assistant retired. Both Jack and Betty will be sorely missed. However, through all the changes, the staff at Southeast has continued to give quality service to the residents of the University community.

pectfully sub~i~~ U,~Tda~~~ nette T. Larsen Community Librarian

-59- ANNUAL REPORT STAFF OF THE SOUTHEAST COMMUNITY LIBRARY

1985

Jeanette Larsen Community Librarian Betty Vorpahl Library Assistant Sharon Bauck Library Aide II Arthur Jackson Library Aide I to June 29 Joanne Zimmerman Library Aide It July 29 Jenifer Haddox Library Page I Helen Villars Library Aide I (temporary part time) Daniel Swenson Janitorial Engineer

-60- SUMNER COMMUNITY LIBRARY ANNUAL REPORT

1985

This year has certainly been an encouraging one at Sumner in a number of ways. Circulation has been consistent for most of the year, the library has been used each month by several classes from Bethune School, and students from TCOIC, and Sumner received local and national publicity for its literacy programs. Overall, this has been a very good year. The Sumner Friends of the Minneapolis Public Library helped to make the Library's Centennial Birthday party an outstanding event. The entertainment by Shirley Witherspoon and others was great, the food good and plentiful, and attendance was excellent. The Affirmative Action Program of Minneapolis Public Library has been renewed by directives from the city's Affirmative Action Board and the Library Board. I was one of the persons selected to be a member of the advisory committee. The committee has been working throughout the year setting objectives, reviewing them, and assigning tasks to assure their implementation. The advisory committee will be ongoing in 1986. "Enter World's Beyond" was one of the most successful summer reading programs we have had at Sumner. Consistent participation by neighborhood children, and excellent special events sponsored by MELSA and our own system contributed to the good turnouts. The University of Minnesota Community Programs had one of its largest groups of students ever for their fall quarter orientation session. One-hundred-and-sixty persons attended. Adult literacy continues to be a concern of this community and during the past year Sumner played a vital part in supporting and publicizing literacy programs. Representatives from the Minnesota Literacy Council, the International Institute, Minneapolis Community Development Agency, local Lutheran churches, and the Minneapolis Public Library met several times to plan an English as a Second Language tutoring program for the Hmong residents who live in project housing. The sessions began November 11 with sixteen students and met in our basement Monday and Thursday afternoons. The Northside Reading Center, another project of the Minnesota Literacy Council, continues to enroll new students and tutors. The film crew of ABC's television program 20/20 filmed interviews of a student and tutor

-61- from the Center as part of a program they were producing on adult literacy which will be aired in February, 1986. Jonathan Kozol, author and literacy advocate, was a visitor to the Northside Reading Center and Sumner Library. Earlier in the day a reception was held in his honor at the Lutheran Brotherhood Building and was followed by his compelling speech stressing that illiteracy is not only an embarrassment, but a national social and economic disaster. The board of the Literacy Council selected me to do a thirty-second public service announcement on WTCN-TV promoting literacy. It was first aired in March and has been shown all year. The year has had many exciting challenges and unexpected honors and awards for me personally, but each one in some way relates to the library and the role I fulfill as community librarian. I was a recipient of the Gold Award presented by the Minnesota Literacy Council at their annual awards dinner. At the YWCA Eighth Annual Leader Lunch I was given an outstanding achievement award in the category of Education. Fall school visits were made at faculty meetings at Lincoln Fundamental School, Bethune Elementary School and Ascension. The deciding factor which made the presentations successful was the pro-library attitudes of the principals. Teachers have responded well, either bringing classes for special programs (during Black History Month eleven classes visited for folktales and stories) or for help in research projects. The Guild Press Publishing Company sponsored an evening of poetry reading at Sumner. Poets they have published read from their own works. The arrival of the computer to our library is an exciting challenge to the operation of the library and its services to the public. Three computer terminals were installed early in November. Inventory and barcoding of our collection was started later in the month by David McAloney, Aide II, who had received special training from GEAC (the successful bidder for the automated circulation system). The barcoding team began early in December and we expect to start registering patrons by mid-January, 1986. We look forward to the changes and challenges of the coming year. Respectfully submitted, l~~v.~ Grace Belton Community Librarian

-62- ANNUAL REPORT STAFF OF THE SUMNER COMMUNITY LIBRARY

1985

Grace Belton Community Librarian David McAloney Library Aide II Emi 1i a Bernat Library Aide I Gary Crooks Janitorial Engineer

-63- WALKER COMMUNITY LIBRARY

ANNUAL REPORT

1985

The past year has been one of change and development for Walker Community Library. Staff changes began with my temporary assignment as District/Community Librarian. When my predecessor 1 s leave was extended another six months, the position was filled permanently and Sheila Jorgenson assumed the full-time community librarian job at Northeast. Susan Redpath, Walker 1 s children 1 s assistant took over Hosmer Community Library in November, and at the end of December, Teresa Jensen, one of our half-time library assistants, resigned to resume work as a substitute. In addition, our Aide II and two Aides I began assignments elsewhere, and those positions needed replacements. The collection, too, has been undergoing change, as we anticipate the advent of MAX sometime early in 1986. Using objective weeding guidelines most of the collection has been weeded, with only fiction remaining uncompleted. An ongoing survey of reference materials indicating both patron and librarian use will yield much practical information on our core collection when analyzed. A parenting center, created from various areas including items on child development and parenting techniques has seen a steady increase in use by our patrons. In addition, several displays of special children 1 s materials: Reading Rainbow books, Newbery and Caldecott winners, summer reading program tie-ins, and others highlighted our juvenile collection. The building and its equipment underwent alteration this year. On the negative side were two items: leaks and graffiti. The continu­ ing problem of water leaking through all levels of the library called for a drastic solution. George Cook Construction Company did extensive waterproofing, caulking and insulating on the exterior of the building, hoping to solve some of the problems. Punkers hanging around on the plaza level were responsible for much of the graffiti sprayed on Walker 1 s walls. WCCO Television, the Uptown Association and local groups saw this eyesore as an example of changes taking place in the Uptown area. Many incidences of vandalism and nuisance behavior were reported around the neighborhood, and residents and business people called for increased police patrols as a possible solution. We received some additions to our library equipment this year: four steno chairs, a third section for the staff room couch, and our long-awaited second telephone line. Our new telephones with our second, private number are a real boon for the staff and patrons.

-64- The most visible addition to Walker Library was the installation on either side of the reference desk of two neon and plexiglas sculp­ tures in the form of stylized plants. Part of the cost of the sculp­ tures was paid from funds donated by the Ediner Restaurant in Calhoun Square. The green and blue flowers are striking, and popular with our patrons. There were many special events held this past year in which we participated. Among them were the British Festival, celebrated with displays, story hours of British folktales and favorite authors, and even an authentic High Tea! Our celebration of the library Centennial was an elaborate birthday party complete with poetry readings, story time with cake, a Trivial Pursuit tournament, speeches, music and refreshments. The two-week amnesty period saw many overdue materials returned to us, some of them over twenty years late. By keeping our bookdrop open twenty-four hours a _day, even those patrons who sought anonymity could return their items. The summer reading program was a big success at Walker thanks to the staff who helped publicize the events of "Enter Worlds Beyond" with parents and children. Over 600 enrolled in the program. The Uptown Art Fair was, as always, a big draw to this area, with artists using our plaza as display space for their wares. Among other uses of Walker Library were classes two evenings per week from the University of Minnesota Extension Program, sessions scheduled for our conference rooms by literacy tutors and their students, and meetings by local ~ommunity groups like the Mall Associ­ ation, Lowry Hill East Neighborhood Association, CARAG, ECCO, City Council Members Brian Coyle and Barbara Carlson, and others. Materials selected by our dedicated volunteer Sharon Rau were delivered to over forty homebound library patrons every three weeks by Friends of the Library volunteers. Two nursing homes received regular deposit collections for their patients. As Uptown has continued to grow in size and activity, the neighbor­ hood has reflected these changes. Calhoun Square, the cornerstone of the area, attracted new commercial development and with it came two big problems:· traffic and parking. New traffic signals have helped regulate the flow of vehicles through these busy intersections. Removing the bus stop from in front of the library and relocating it farther down the block toward Lake Street helps relieve the congestion at Lagoon. It remains to be seen what effect this will have on library use. The Kenwood-Isles condominium development on the old West High School site is nearing completion of both phases. Many seniors who have moved into the apartments have walked down the block to the library to avail themselves of our services. The corner of Hennepin and Lake, while retaining some neighborhood feel, has become much more of an urban shopping area, drawing customers

-65- from many neighborhoods. We at Walker have noticed the change, too. We still serve many neighborhood patrons who stop by regularly, but we also have many transient patrons who use the library for a specific purpose and may never be seen again. These people tend to use our vocational information and business sources most heavily, and it is one reason why Walker does more reference work and answers more questions than any other community library. Our statistics are a reflection on the changing nature of our exciting neighborhood, and how well Walker Libr~ry and its excellent staff are meeting the needs of our clientele. Respectfully submitted tfnn_ (' l1,.7i!ylni Ann C. Livingston L District Librarian

-66- ANNUAL REPORT STAFF OF THE WALKER COMMUNITY LIBRARY

1985

Ann Livingston District/Community·Librarian Sheila Jorgenson Librarian II .6 to April 1 Teresa Jensen Library Assistant .5 Susan Redpath Library Assistant to November 4 Barbara Sinmons Library Assistant .5 Marla Siegler Library Assistant .8 (temporary part-time} November 4 - Katherine Weiblen Library Assistant .3 (temporary part-time} November 4 Betty Norheim Library Aide II to March 25 Marcelyn Sletten Library Aide II, April 15 - Geraldine Bennett Library Aide I to November 11 Rochelle Henry Library Aide I Kathryn Ketcham Library Aide I Shelley Kraines Library Aide I .5 to December 16 full-time, December 16 - Irene Taylor Library Aide I .5, September 23 - Joanne Zimmerman Library Aide I .5 to July 29 Michael McClellan Library Page I .3 Barbara Novak Library Page I Kalin Neumann Janitorial Engineer Jose Herrara Custodial Worker .5

-67- DISTRICT III ANNUAL REPORT

1985

All in all, it was a successful year for the three libraries in our district. Circulation at Linden Hills and Washburn increased significantly, with Washburn reaching an all-time high of 315,220. At Hosmer there was a small loss of 42. The drop is so small that I think we can safely say that Hosmer held its ground. We have to keep in mind that Hosmer operates in a very different environment from that of Washburn and Linden Hills. We all have to function as individual libraries, but at the same time cooperate with each other in ways that will help us to better serve the public. One way this is done is to work together to educate our staff. We began the year with the librarians in our district meeting with the South Area Hennepin County librarians. The meeting was held at Washburn. Gretchen Wunderlich and I planned it as a way to get acquainted, exchange ideas, and discuss mutual problems. All three things happened in a very relaxed setting. I know it was very educational for our people and it appeared to be the same for those from Hennepin County. Another one was planned for June to be held at Augsburg Park Library but it never happened. This is something we should look into for 1986. In March all of the aides in our district met with Steven Jackson to learn more about circulation procedures. Judith Bagan earlier in the year had asked if the aides could not become better acquainted with what goes on at the other end. Two meetings were set up at which Steven explained circulation from the point of view of his department. In a few cases aides in our district understood for the first time why we do some things a certain way. Steven also talked about all the changes that will take place when we go online. Although none of the aides developed a firm grasp of the specifics involved in the switch, the meeting did help them to establish a perspective. In 1985 we began monthly luncheon meetings for the agency heads in our district -- Elizabeth Dussol, David Benidt, and Gary Cooper. In 1984 we had talked about doing it but never actually met. We all agreed they were helpful because of the exchange of ideas that took place. David and Liz had been meeting with me individually every week for months so they had a good idea of my position on things. The exchange of ideas between Liz and David was what proved useful at these meetings.

-68- In April the three of us attended a Minnesota Library Association conference on reference services held in St. Paul. We did not think the conference was as valuable as it could have been, but it was worthwhile to talk with other reference librarians from around the state. It gave us a view of things far beyond our district. Unfortunately for our district Elizabeth Dussol left in October to serve in the Peace Corps. She is a public librarian on the island of St. Lucia in the main city of Castries. This put an end to our monthly meetings for the time being. Susan Redpath took over in November and early in 1986 I plan to begin the meetings again. Three of the staff working with children conducted a morning workshop on using creative dramatics with children. Toni Simmons, Charlene Gabler, and Susan Glenn prepared for many weeks to help all of the children's people in our library system better understand what creative dramatics is all about. Elizabeth Dussol was not asked to participate because she was serving on the summer reading committee. This event was not only educational for people in our district but for the whole library system. An important form of education that I would like to see take place more often in our district is that of staff exchange. The main reason we have had so little exchange is because most employees in our district are adverse to it. They see no point to it. Why should they go to another library to flounder through a day and at the same time get behind in their work on their regular job? They do not see it as a chance to expand their knowledge and see how other people do things. It is a form of inertia that I would like to eliminate if I knew how. However, we have had exchanges in our district. In some cases they were done begrudgingly. Begrudgingly, was also the approach many of our employees took toward the centennial birthday party, but eventually everyone got involved and had a good time with it. All three parties were very successful and fostered a sense of pride on the part of the employees. There was an exchange of ideas and a feeling of excitement among the three libraries. The most notable idea to be exchanged was the horse and buggy ride which was originally scheduled only for Washburn as part of its Victorian celebration. Linden Hills used a Laura Ingalls Wilder theme and the carriage rides seemed appropriate there too. David Benidt and I were able to negotiate a plan whereby when the rides were over at Washburn the horse and buggy could go directly to Linden Hills. Two of our libraries also planned programs for the British festival that were quite successful. I won't go into detail because

-69- tr:e·· are discussed in the individual reports. Washburn had public readings from British authors and Linden Hills had a very formal British tea for children. Both events were something new for the two libraries. With the centennial celebration, the British Festival, and the many children's programs, 1985 was an important year for programming in our district. Staff education and special programming are important but so is daily public service. That can be broken up into adult and chil­ dren's service. At all three libraries children's services are very important. Washburn and Linden Hills saw an increase in the use of childrens materials and in storytime attendance. Creative storytelling and creative school visits have contributed to this increase as well as the excellent service children and parents receive when they come into the library. Hosmer, as always, has had more problems in getting people into the library and when they do come in getting them to come back. This problem is discussed more fully in the Hosmer report. However, Susan Redpath, who began early in November, is very creative in her approach to children and maybe can bring about some changes in the next year. Adult services at both Washburn and Linden Hills have been growing and I attribute this partly to the fine staff we have at both libraries. Also excellent service; a good selection of materials through Baker and Taylor and in replacement ordering; creative book displays; rearrangement of the collections for easy access; and finally, a public that is well educated, and therefore, reads a lot, all contribute to the success of these two libraries. Hosmer, while not a failure, cannot boast of large increases in use. As I said at the beginning, Hosmer operates in a very differ­ ent environment. All of the items listed in the preceding paragraph apply to Hosmer as well, with the exception of the last one: a well-educated public. That one exception makes a great deal of difference. It means that outreach, which is important to all librar­ ies, is essential at Hosmer. With fewer educated people in the area the librarian has to work hard at getting groups and individuals to think of the library as an important resource. At Washburn and Linden Hills we do not need to prove our worth; it is assumed. Hosmer, with a staff of three, faces a hard job. It requires a commitment and dedication that not everyone is willing to give. We are fortunate in the people we have there now and, in most cases, the people we have had over the years. The employees of all three libraries work hard. To serve a well-educated public also requires hard work, but the nature of that hard work is different. It is rewarding for me, to be involved in both types of libraries and to see that they are both needed very much.

-70- Respectfully submitted,

Gray J. Cooper District Librarian

-71- HOSMER COMMUNITY LIBRARY ANNUAL REPORT

1985

The beginning of 1985 saw the end of an attempt to form a Hosmer Friends of the Minneapolis Public Library. In the Fall of 1984 Elizabeth Dussol and I began working with four residents who had responded to an article in the Central Neighborhood Improvement Association newsletter. It was our hope that a core of concerned citizens could be organized to support and promote the library in the community. Unfortunately, interest in such a worthwhile activity never developed. By January of 1985, the few of us involved in this endeavor were quite discouraged. On January 21, we made one last attempt to stimulate interest with a performance of Martin Luther King, Jr. starring Warren Bowles of the Mixed Blood Theatre. It was excellent, but few people came. This incident captures the frustration that Hosmer staff has felt for years. There is always enough happening to make the job interesting, but there is always a challenge to do more than the community is willing to support. The library is a valued institution in this community, but it does not receive the kind of support Washburn or Linden Hills get from their patrons. Nonetheless, the staff continues to work hard and finds their jobs rewarding in many ways. One of the more pleasant days in 1985 was the March 2 birthday party to celebrate the centennial of the Minneapolis Public Library. The Phelps Park Jazz Ensemble performed and were so successful the crowd kept them playing for a half hour past their scheduled end. The peewee choir (ages 2-7) from Macedonia Baptist Church sang and were enjoyed by all. And to finish off the celebration we had the Key of See storytellers here to entertain adults and children. All of this, plus the decorations, the food, and most importantly, the many people who stopped by, made March 2 a very important day for Hosmer. Another important event which has become traditional at Hosmer was the holiday concert given by Pepys' Pipes in December. They played medieval, renaissance, and contemporary recorder music. With an audience of about 40 we considered it a success and have already talked to the director about scheduling them for next year. In between these two events more ordinary, but important, things happened. Elizabeth Dussol served on the planning committee for the Summer Reading program, which turned out to be one of the most

-72- successful Minneapolis Public Library has ever had. Liz was honored to be asked to serve on the committee. At Hosmer itself the summer reading program was a success and a failure at the same time. It was a success because the special programs were well attended and those who came enjoyed them. This was especially true of the Black Theatre Alliance which was here for the final program that marked the end of summer reading. Between 60-80 children came. It was a failure because not many children ever got involved in reading during the summer. Many of them signed up but few of them continued with it throughout the summer. It doesn't excite children the way it does at Washburn and Linden Hills. Children's services in general are difficult to measure. The weekly storytimes have not caught on. There are very few weeks when enough children come. Sometimes we will have two or three and sometimes none. Throughout the year Elizabeth would publicize them, with listings of events sent to nursery schools and daycares. This would bring some in, but it is always difficult to get them to come back. Hosmer school visits, however, have worked better this year than for many years past. After a spring visit to Regina High School, Elizabeth was pleased to find that the librarian and teachers began to use Hosmer. No classes are coming over, but after her visit we began getting requests to gather together materials from the Hosmer collection, North Regional, and the Main Library. This use started up again in the fall. And at Bancroft for the first time in recent memory there has been a lot of contact with Hosmer. The new principal encourages this contact. The library assistants have visited classrooms, faculty meetings, and PTA meetings. The response at these meetings and afterwards has been very positive. In addition to constantly searching for ways to attract young people the library assistant must also reach out to adults. This is done through offering excellent service to those coming into the library and by making the library known in the community through publicity and community contacts. Liz has done well on both counts. For the Martin Luther King, Jr. performance, the birthday party, and the Black Theatre Alliance she was able to get good articles published in the Courier. Her community contacts were made primarily through the Southside Interagency Council and the Central Neighborhood Improvement Association. In both cases she attended meetings to learn what was happening in the community and to inform others of library services and events. Whether this increases library use is a question that is open to debate, but we all believe that it is essential for the library assistant to be well informed about what is going on in the community, and to do all she can to keep the library in the public eye.

-73- Within the library we have to continually be aware of what might attract the patrons' attention. Because of requests, Hosmer developed special displays of classics, short stories, and horror at different times during the year. All three displays brought about circulation that we would not have had otherwise. Another service that may or may not promote library use is the public typewriter. It seems to have become an important fixture in the Central Neighborhood, however. It receives almost constant use while we are open. We are all amazed that it does not require more service calls considering the amount of use it receives. In 1983 Hosmer was transformed into a popular library. The number of hardcover books was decreased while paperbacks were increased. As part of this increase Hosmer began purchasing trade paperbacks at Bookmen 1 s which were then added to the collection. Hosmer is now able to serve well the most common reading interests of our public but is totally inadequate for any extensive investigations, which is how we planned it. Has it worked? Paperback use has certainly picked up considerably. The library seems to better serve most of our patrons, yet circulation has not made any significant gains as we had hoped it would. In fact, in 1985 it declined by 43. The library is holding its own. It could be that without the change in 1983 circulation would have plummeted drastically. One major change which I have said nothing about so far was the departure of Miss Dussol in October for St. Lucia's in the Carib­ bean, where as a Peace Corps volunteer she is working at a public library in the major city, Castries. On November 4, she was replaced by Susan Redpath who came to Hosmer from Walker where she had been a library assistant working with children. Susan adapted quickly to a situation quite different from what she had been doing. In the short time she has been here, she has worked hard at becoming known in the community. She has attended many community meetings and already made herself well-known in the schools. I think eventually this will benefit Hosmer. Susan is especially skilled at working with children and this is a talent that is very helpful to her while working at Hosmer. She has put considerable effort into storytimes since she has been here, and while attendance has not increased yet, I think with her energetic outreach and her fine storytelling techniques we can begin to make inroads on the problem. She ended the year at Hosmer with a puppet show that she and Judith Bagan put together. On Friday, December 27, 30 children attended the first puppet show to be performed at Hosmer in a long time. We hope this is a good omen of things to come. In the difficult task that Susan has ahead of her, she is ably assisted by Beth Underdahl, Aide I, and Judith Bagan, Aide II. Beth is good with the patrons and handles the daily procedures well.

-74- Judith assisted Elizabeth and now Susan with the excellent posters she makes and with storytimes if the library assistant cannot be here. And of course she handles all the regular Aide II duties very well. Judith has been taking library science courses at the University of Minnesota and St. Catherine's. In December she earned enough credits to qualify as a library assistant. As we begin 1986 we have a very good staff working in a library that requires excellence from its employees if there is to be any growth at all in library use. It takes hard work to keep Hosmer from slipping below its current level. If library use is to actually increase significantly we will also need large amounts of creativity and dedication. I think we have plenty of both with the present staff. l!::ctd}Qtr~Respectfully submitted, District III Librarian

-75- ANNUAL REPORT STAFF OF THE HOSMER COMMUNITY LIBRARY

1985

Elizabeth Dussol Library Assistant January 1 - October 16 Susan Redpath Library Assistant November 4 - Judith Bagan Li bra ry Ai de II Beth Underdahl Library Aide I

-76- LINDEN HILLS COMMUNITY LIBRARY ANNUAL REPORT

1985

We went through all of 1985 with no changes in our full-time staff, the first time this has happened at LINDEN HILLS during the 1980 1 s. Tim Miske, our part-time shelver who had been here almost three years, resigned in September. His replacement resigned less than a month after she started and we went the final three months of the year with a part-time substitute shelver and much staff shelving. Tamara Colton was hired in December to be our new regular shelver and she began work in early January 1986. Total circulation for 1985 was 120,643 the highest it has been since 1973. Most of the 6,090 total circulation gain for the year was in the juvenile department. This is the second year in a row that the juvenile increase has been very substantial and is a reflec­ tion of both the outstanding job done by Charlene Gabler, the children's librarian, and having a full-time children's librarian rather than one who only works three days a week which was the case until November of 1983. Certainly our biggest event of the year was the 100th anniversary birthday part of MPLIC on Saturday, March 2. Close to 500 people came to our library to help us celebrate and to check out books; our circulation was an almost record-high 680. Live harp music, a special program on Laura Ingalls Wilder and an 1890 1 s replica horse-drawn carriage ride around the block provided the entertainment and some local businesses helped provide the refreshments. Almost 300 people entered our drawings for prizes donated by local merchants. The library was decorated with balloons, posters, flowers and a banner. The staff at LH worked hard in preparation for this event and made very dedicated efforts the day of the party. Richard Shamp, Aide II, should be specifically commended for his non-stop 11 performance 11 that day. Ten Girl Scouts helped serve refreshments and two regular patrons of LH supervised and helped the girls. Joellen Benidt, Ednah Gabler and ex-LH children's librarian Alma Stevens helped out for much of the afternoon. We continued to emphasize better merchandising of the collection in 1985. Several location changes were made, although not nearly as many as during 1984. The record collection was moved out of the fiction room and relocated in the largest of the nonfiction rooms. This put the records in a more prominent spot in the library, close to our rapidly increasing collection of cassette tapes. The

-77- area vacated by the records was turned into additional paperback space by moving in an empty table. This move was necessary because our paperback collection keeps growing but we don 1 t have enough racks to hold them. Another change was setting up a card table to create a key merchandise space in the center of the library. This table was used for book themes such as WALL STREET, STAFF RECOM­ MENDATIONS, ADVENTURE/SUSPENSE, MODERN MASTERS OF MYSTERY and to feature our new paperbacks. Also, about a dozen LH collection fiction booklists were created by subject and posted in the fiction room for both patron and staff use. Juvenile services had another excellent year, not only in circula­ tion but also in program attendance which showed a sizeable gain. Story times have continued to be popular, especially those designed for the toddler which were given weekly in the months of January, April, August and November. The very successful summer reading program featuring 11 Enter Worlds Beyond 11 attracted close to 600 partici­ pants and a British tea for children, tied in with the British Festival of Minnesota, was well received by both children and their parents. School contacts were made with both the elementary schools and Southwest, our nearby high school. Charlene Gabler visited Christ the King, Fulton and St. Thomas in both the spring and fall. She did stories for some of the classes at St. Thomas and Christ the King and talked with the teachers at a faculty meeting at St. Thomas. I again met with the media specialist at Southwest. We talked about ways to improve the coordination between her school and my library, but were unable to come up with any realistic solutions. I attended three or four meetings during the year of the Linden Hills Neighborhood Council, mostly to plan the neighborhood festival in May. Charlene Gabler and I worked at the Linden Hills Library booth at the festival on a Sunday afternoon in May. In January I gave a book and library introduction talk at Linden Hills Park to a group of about 25 senior citizens and later in the year Charlene Gabler spoke at the park to a group of parents about the importance of reading aloud to children. Other items of note in 1985 are: the increased demand for large print books was somewhat thwarted by the scarcity of new or even recent titles available; the flaking asbestos problem in our boiler room, community room and staff room was finally taken care of; we had a half-hour videotape drama filmed at our library as well as two special photography sessions, all of which were done by non-library personnel to take advantage of our library 1 s special atmosphere; we had an infestation of giant flies for about a week in June; Charlene Gabler and I traded jobs for the day several times during the year, she working upstairs as the adult librarian and I working downstairs as the juvenile librarian; I did a toddler storyhour and several preschool storyhours; we had some problems

-78- during the year with unruly teenagers; we had at least one (and sometimes two) staff meetings every month of the year; I attended a two-day class called INTRODUCTION TO DATA PROCESSING FOR MANAGERS at the Hennepin County Government Center; and Charlene Gabler received her master's degree in Library Science from the University of Minnesota. 1985 was definitely a good year at Linden Hills and much of what we hoped to accomplish was done. 1986 can be even better if we all work hard on those areas of our jobs in which we are weakest. With the coming of MAX, it will take all our best efforts to ensure a smooth transition into the new world of computerized technology. Respectfully submitted, . ;]7~73?~ David Benidt Community Librarian

-79- ANNUAL REPORT STAFF OF THE LINDEN HILLS COJ91UNITY LIBRARY

1985

David Benidt Community Librarian Charlene Gabler Library Assistant Richard Shamp Library Aide II Michael Blanks Library Aide I Timothy Miske Library Page I .5 to September 10, 1985 Diane Jarvenpa Library Aide I, April - (temporary part-time) Yvette Christianson Library Aide I (temporary part-time)

Chris Ti 11 Librarian, to September (temporary part-time) Robert Smith Janitorial Engineer

-80- WASHBURN COJ.ltUNITY LIBRARY ANNUAL REPORT

1985

As has been true for most of the years Washburn has been open, circulation increased in 1985. We were about 7,000 higher than 1984. In fact, this was our highest year ever with 315,220. It is not easy to account for this phenomenon. We know we are in a stable neighborhood with stable families and that probably the educa­ tional and financial levels are higher than anywhere else in the city. These factors have a great deal to do with the heavy use, but why we should actually increase year after year is more than we can understand. Because of the heavy use our staff is kept constantly busy. This year we were busier than usual because of the birthday party held to celebrate the centennial of the Minneapolis Public Library. On Saturday, March 2, Washburn became a Victorian library of 1885. The staff dressed in Victorian garb and all the entertainment was Nineteenth Century in origin. There were singers and dancers performing Nineteenth Century song and dance. And we had public readings by people masquerading as well-known Victorian writers. Throughout the library there were demonstrations of crafts common in Victorian times. And to make it all the more festive we rented a horse and buggy for three hours to provide free rides around the block. We have no idea how many people came but for most of the day the library was full. This day could not have been successful if the Washburn staff had not been willing to put in many hours of planning, scheduling, and coordinating events and people. Under the direction of Audrey McClellan it all came together beautifully. Even though we have many patrons and are busy much of the time we still look for ways to better serve our public. In August we made changes that have improved public accessibility to the collection. Large print books were moved into the courtyard and the number of books available to check out was doubled. A bench along side makes it easier for seniors to look over the collection. We have no statis­ tics but we are certain that circulation of large print books has increased. At the same time we developed a young adult nook on the children's side. Again, we are certain that use has increased. Important as changes in the collection arrangement may be they cannot compare with the major change in children's services that

-81- has taken place this year. In January Susan Glenn returned from maternity leave to work half-time. She is sharing the job with Toni Simmons. Toni works three-fifths time for us and two-fifths time for the children's department. There may be those who question the wisdom of splitting the position between two people. One person here full-time might have a better grasp of the needs of the community, and would have more control over replacements and collection develop­ ment generally. And the public would always have the same children's librarian to deal with, and therefore, might feel more comfortable. These are all good arguments for having one full-time person but they are moot points if we consider what has happened. Together Susan and Toni have developed a children's program that would not be possible with one full-time person. They work together on puppet shows and help each other plan story times. The Super-Saturday programs use the above skills plus performers invited from outside. We now have story times on Tuesday evenings, and Wednesday and Friday mornings. In addition we have the special events (Super-Saturdays) about once a month. Two people doing children's work also has allowed for more creativity in planning school visits. This fall they sent letters to teachers offering four possible programs. They were: American folklore, poetry, Minnesota authors, and British stories. They made these presentations not as a team, but separately. It was good that we planned it this way because otherwise they could not have honored all the requests they received. The response to their presentations was very favorable. If space permitted I could say more good things about having two part-time children's librarians. I can sum it up with this one thought: given the heavy demands placed on anyone involved in children's work at Washburn it helps to have two creative minds to constantly search for new or slightly different ways of doing things. One person is often too busy to see beyond immediate tasks. Adult services were not changed drastically but, nevertheless, a lot has happened. As was already mentioned we relocated some segments of the collection for better access. In addition to that all year we have been working on getting the backlog of Booking Ahead books either added to the collection or removed. Many of the older books were scattered throughout the collection and were not listed on the COM catalog. When we began we did not know that all of them would eventually be cataloged to prepare for going online. In retrospect then, it was advantageous to make decisions on these uncataloged hardcovers. 1985 was the first full year for our new audio book collection. We started with 30 and near the end of the year purchased about

-82- 20 more. Now that many people have cassette players in their cars the demand has increased. Often there are none in. 1985 was also our first full year to have videocassettes available. The demand is not as great as for the audios, but they do receive a lot of use. When Southdale stopped charging for theirs circulation of ours went down quite a bit. But we have already regained what we lost. They very quickly became an expected part of our regular service. The next technological marvel we will have to consider is the compact disc. People are starting to ask when the library will be getting them. Audrey McClellan, Charlotte Wilmot, and Gary Cooper have wrestled all year with searching for better ways to handle the mammoth job of adult book selection for Washburn. We still have not come up with what we consider a satisfactory solution. Adult programming is not common in our libraries, but the little we had at Washburn was successful. The birthday party was already mentioned. One other thing we tried this year that was never done here before was to offer public readings of selected authors. The first one was held on October 5, as part of the British Festival. We had twelve readers, six staff and six patrons, who read from British authors. The crowd was not large but was enthusiastic. We were pleased so we scheduled another one in December. The only restriction was that the readings had to have something to do with the holidays. We had an audience of 30, which is not large, but again we were pleased and so was the audience. We plan on doing this every December from now on. As I said at the beginning, 1985 was the busiest year in Washburn's history. All of this activity requires a strong staff and this is something we have in abundance. The Aide I staff consists of David Lowe and Marilyn Froiland, full-time, and Mary Ann Conlon and Mary Babineau, half-time. Our shelving is handled by Donald Witthans, full-time, and Michael McClellan, two days a week. Special praise should be directed to our Aide II, Marie Svang, who has to work with everyone, aides and librarians alike, to make sure that all the little details that are very necessary, but which can be forgotten in the rush of things, are taken care of. And of course we have an excellent professional staff. On the adult side Charlotte Wilmot, Audrey McClellan and Gary Cooper work hard to keep the collec­ tion up-to-date and to satisfy the daily demands placed upon it. And on the children's side we have Toni Simmons and Susan Glenn who have already been discussed in this report. It is amazing how well Washburn functions when one considers

-83- all the demands placed upon this library by our public. I attribute it all to the high level of competence and the dedication of our staff. Respectfully submitted, Gbdo~~ District/Community Librarian

-84- ANNUAL REPORT STAFF OF THE WASHBURN COMMUNITY LIBRARY

1985

Gary Cooper District/Community Librarian Susan Glenn Children's Librarian .5 Antoinette Simmons Children's Librarian .6 Charlotte Wilmot Library Assistant .5 Audrey McClellan Library Assistant .5 Marie Svang Library Aide II Marilyn Froiland Library Aide I David Lowe Library Aide I Mary Babineau Library Aide I .5 Mary Ann Conlon Library Aide I .5 Donald Witthans Li bra ry Page I Michael McClellan Library Page I .4 Jean Beccone Librarian, September - (Temporary part-time) David Kirk Janitorial Engineer

-85- Ann Wolfe - Mother and Child

THE Given to the Minneapolis Public Library LIBRARY out of appreciation for the enrichment 100 ;\·, · and pleasure it has brought to us. - Arnold and Virginia Kremen

--·---·------

Mother and Child Cast stone sculpture, unique To honor Dr. & Mrs. Kremen Ann Wolfe, 1946

1949 Exhibited in third Sculpture International at Tea will be served The Philadelphia Museum of Art Friday, March 22, 1985 1958 Exhibited at Walker Art Center, Minneapolis

1984 Given to Washburn Community Library by 4:00 p.m. Arnold and Virginia Kremen Washburn Community Library SCULPTOR ANN WOLFE

Ann Wolfe was born in Poland and received her 5 244 Lyndale A venue Sou th general education in New York City and her B.A. degree from Hunter College. She has studied sculpture Minneapolis, Minnesota in Manchester, England and in Paris, and currently resides in Minneapolis.

-86- DISTRICT IV ANNUAL REPORT

1985

A number of changes took place in the district this year. The biggest change was that East Lake rather than Nokomis was made the home base for the district in July. At that time Susan Tertell became district librarian and Mary Hanft became community librarian at Nokomis. This meant staff changes at both agencies, and as there were also other staff changes during the year there was a lot of personnel movement. The change in home base was a logical move, as it located it more centrally in the district. Sometime in the future it may become possible to extend the East Lake hours to match North Regional, Walker and Washburn. Circulation was up at three of the four libraries in the district -- East Lake, Franklin and Roosevelt. The increase at Roosevelt was the largest -- almost 22 percent over 1984. This is undoubtedly the result of patrons beginning to return after the 1984 closing necessitated by boiler problems. The gain in 1985 did not quite offset the 1984 loss; this may be due to inadequate parking in the area (partly due to the high school) and to the deterioration of area businesses. Franklin showed a gain for the fourth year in a row -- during the four-year period the circulation has almost doubled from 32,662 to 62,136. A positive factor has been the business redevelopment on Franklin Avenue, but an increased emphasis on child­ ren's services has greatly boosted the juvenile circulation. This, in addition to the helpful and positive attitude of the staff, has made Franklin more of a family library and has had a very positive effect. East Lake, although it still ranks fourth in circulation among community libraries, also had a gain in 1985 and is slowly catching up to the "big three. 11 Again, the business development in the area with the new Rainbow Food store and other new businesses has been a positive factor. The only agency with a decline in circu­ lation was Nokomis, probably due to the loss of patrons who came to Nokomis while Roosevelt was closed. Overall the district was up in circulation. The biggest celebration of all was the centennial. On March 2, all of the agencies held birthday parties with refreshments, special programs, and entertainment. Franklin had an Indian story­ teller and Indian drum music. Entertainment at East Lake was provided by a magic show and big band music, and at Nokomis they had magic, music, and stories. Roosevelt had a puppet show, madrigal singers,

-87- and a visit from the Humane Society as highlights of the day. Many patrons came to help us celebrate, and all the work putting the parties together paid off. It was an enjoyable and rewarding day. As a culmination of the centennial year, an amnesty was held to clear circulation records in preparation for MAX. Although the number of books returned was less than expected, the amnesty produced a lot of favorable reactions from patrons and a number of useful items were returned. The summer reading program this year, with the theme of "Enter Worlds Beyond," was also very successful and had many participants. The preliteracy program for children who cannot yet read was fun for the kids -- they really enjoyed being able to participate, and getting their hands stamped was a real status symbol. The "All Stars Read Aloud Day" was also enjoyable for participants and listeners alike. The agencies looked very festive with the children's colored cards on the walls for books they had read, and things looked empty when they came down! Children's programs, storytimes and special events have been a highlight of the year at all agencies. The district has been lucky in having so many good children's librarians who are able to make books come alive for children. School visits were very successful and gave children who might not otherwise be aware of the library some exposure to it. Joanne Bondy's idea for school visits was excellent; she developed several different programs to present at schools and let the teachers choose which one they would like. The idea is a good one and could be a big timesaver as well as being a service to the schools. District staff were involved in a number of community, professional, and education activities. Joyce Cobb and Joanne Bondy attended a two-day seminar put on by the Puppeteers of America at the College of St. Catherine. Many people in the district attended one or more meetings during the year of the South Minneapolis Business and Profes­ sional Women's Association. Also, several people attended the Minnesota All-Association Forum Conference 2 which was held in St. Paul in September for two and a half days. Some attended just part of the conference as scheduling allowed, but all agreed there were many worthwhile presentations. For children's librarians the highlight was Saturday when Barbara Will Razzano and Will Manley spoke about service to children and young adults. Joanne Bondy attended the EVERYCHILD conference in New York, and Susan Tertell attended the Special Libraries Association conference in Winnipeg. Other staff attended workshops or seminars at the College of St. Catherine, while some took courses "just for fun" that will also add to their knowledge.

-88- Each of the agencies had its own problems and successes this year. East Lake had a lot of staff changes which can sometimes be difficult, but by the end of the year the new staff had settled in and things were operating smoothly. The physical rearrangements both of the public and workroom areas were felt by staff and patrons alike to be an improvement. Also, the increase in circulation is a matter for some staff celebration. The summer reading program had 872 enrollees -- 380 of which were enrolled in the popular pre­ literacy program. There were many exciting and well-attended children's programs during the year. One of the programs was put on by the children (with some adult help). Susan Schmidt organized a group of children to write a script and put on a puppet show in December. Santa Claus came on the same day, and refreshments were served. The biggest satisfaction for the Franklin staff is the increasing use of the library for attending library programs, reading and relaxing, and of course checking out books. Patrons seem to be using the library less as just a place to be and more as a place to get something accomplished. The use by American Indians remains strong, but use by blacks and senior citizens is on the rise. Proposed redevelopment in the area around the library will certainly add a new dimension to the area in the same way the shopping center on the south side of Franklin Avenue has. Nokomis also had a year with several staff changes. The chil­ dren's programs such as "Fun and Fitness" and James Gerhold's reptile show were not only informative but enjoyable for the children who attended. The teen loft continues to be a popular place for children -- young and not-so-young! Children also love to drop coins in the fountain and make a wish. Some rearrangement of the paperback books and elimination of the cardboard book "dumps" has made the area more attractive and the books more easily accessible. Roosevelt had a year focused on regaining some of their lost circulation from the 1984 closing when there were boiler problems. A new roof put on at the end of the year will take care of the leakage problems that have occurred. The neighborhood is a very stable family-oriented one and many children come to the storytimes and film programs. Parking is sometimes a problem with the high school located across the street, and the lack of a meeting room sometimes makes programming difficult. However, the building is pleasant inside even if it is old and the staff know many of their regular patrons by name. On a personal note I would like to say how much I am enjoying my new position. The staff members in this district have been delight­ ful to work with -- very helpful and patient with me while I relearn

-89- community library procedures. I also appreciate the other community library staff, and am thoroughly enjoying meeting patrons and learning about the collection. It has been a rewarding time for me. Respectfully submitted,

Susan M. Tertell District Librarian

-90- EAST LAKE COMMUNITY LIBRARY ANNUAL REPORT

1985

1985 has been a year of change for East Lake -- both for the library itself and for the surrounding community and businesses. In April, the new Rainbow store opened on 27th Street across from the library. To make way for the development several buildings were demolished and 27th Street was closed to through traffic. One of the buildings on the site was the 3rd Precinct Station for the Minneapolis Police Department. In October the new precinct station was completed and opened for business. In November a new Arby's Restaurant opened a couple of blocks from the library. The new stores in the Rainbow development as well as other changes in the shopping and dining use of the area will no doubt be reflected in use of the library. Changes also occurred in the library itself. On July 15 East Lake became the home base for District IV instead of Nokomis. At that time Susan Tertell became district librarian and community librarian for East Lake and Mary Hanft transferred to become librarian at Nokomis. In March Martha Kidd retired and Jim Frey left for the Art and Music Department. Dale Sandberg returned to the Shelving Department in February, and in November Harriet Forsberg left. New staff members during the year were Betty Norheim, Cynthia Smith, Carrie Brunsberg and Jan Griffith. Susan Vos changed from part-time to full-time. We also appreciated the help of our volunteer Pearl Berthelson. The circulation at East Lake was up for the year over 1984, with a gain of 5,399. Circulation of magazines and paperbacks continued to be important. Also, East Lake began to receive packets of video­ cassettes for loan to the public. This has been very popular and usage has been increasing since we began offering them. In September we reduced the size of our biography section and shifted the new books to that section near the window. This has made the new books much more accessible; in addition, patrons can sit in comfortable chairs and the lighting is better. We have had many favorable comments. Our large print books were previously kept on a book truck and are now on a table where the older patrons can sit while they browse. This change has also been very popular. For changes in the work area, we reorganized the workroom, which has resulted in a less cluttered look and improved work flow. We received a new typing chair, and a new electronic typewriter was purchased which will be received early in 1986.

-91- Books on the bestseller list are always requested, as well as books by Minnesota authors. Jon Hassler's books, especially GREEN JOURNEY, were very popular. Books by Stephen King and V. C. Andrews are much read, as were books with movie tie-ins such as NORTH AND SOUTH by Jakes and THE COLOR PURPLE by Walker. E. B. White's death caused a flurry of requests for CHARLOTTE'S WEB and THE ELEMENTS OF STYLE. Areas of heavy subject usage were fairly predictable and included such areas as witchcraft, astrology, martial arts, computers, pregnancy and parenting, car repair, interior decorating, the military, and collectibles (especially dolls}. A frequent school assignment at all levels was to do a report on a particular state or country. The centennial birthday party celebration at East Lake in March was a big success. Refreshments were served and entertainment was provided by Michael Madden doing magic tricks and the Rod Smith Big Band who volunteered their time to provide music. First Bank Lake sent a floral display to add to the festive look. The library meeting room was used by a variety of organizations. Tax assistance for the elderly and low-income was provided in February and March. Some other users included the Longfellow Community Council, Minneapolis council member Tony Scallon, and McDonald's. Voting for the primary and general elections was once again held here. Several of the library staff attended meetings of the South Minneapolis Business and Professional Women's Organization. The editors of the Longfellow Messenger, Bill and Maureen Milbrath, were very supportive of the library and have printed news items, information on library events, book reviews, and other items of interest to library users. Some other activities included attendance by Joyce Cobb at the Puppeteers of America-Great Plains Regional Festival. Susan Tertell attended the Minnesota All-Association Forum Conference 2 and the Special Libraries Association national conference in Winnipeg, Canada. A very successful summer reading program attracted a record number of registrants. The preliteracy program had 380 children enrolled, and the total enrollment was 872. Preschool storytimes were well attended all year and the toddler storytime in October was especially popular. Many parents wished it would be continued. All Stars Read Aloud Day was a success and a picture of one of the East Lake participants was published in the November, 1985 issue of Wilson Library Bulletin. Many special children's programs were planned, especially for the summer months. East Lake had at different times presentations

-92- by a ventriloquist, the World Tree Puppet Theater, folktales presented by the Black Theater Alliance, and songs by Ross Sutter as a finale to 11 Enter Worlds Beyond. 11 A group of volunteers put on a marionette show on December 14. All the puppeteers did a great job and we owe special thanks to Susan Schmidt, who did the training, script writing, coordinating, and made some of the puppets. Santa Claus also came that day to delight the children attending. There were few problems with the building and equipment during the year. Some minor boiler problems caused cool temperatures in the building some days and also a strong smell of gas. The cause of the problem was tracked down and corrected. The uneven sidewalk along the building was replaced and is now safer. A cracked window in front of the building was replaced. Overall, the building, grounds and equipment were kept in excellent condition by Vern DeKeuster, the janitorial engineer. An area of concern is increasing use of the library parking lot by people who are not in the library. This includes people who work and shop on this block of Lake Street and people who use the church. We may need to put letters on cars more frequently to try to keep the problem under control. We hope that in the future the increased usage and circulation for East Lake may warrant extended hours. It has been a very success­ ful year and we hope the positive changes will extend into the next year. Respectfully submitted, .s,.____._ c_._ f'l,.. , ~ Susan M. Te rte 11 District/Community Librarian

-93- ANNUAL REPORT EAST LAKE COMMUNITY LIBRARY

1985 STAFF ACTIVITIES

Mary Ann Campbell Classes and seminars: Government Documents workshop, College of St. Catherine, Spring 1985 Joyce Cobb Classes and seminars: Puppeteers of America-Great Plains Regional Festival, October 26 and 27, 1985, College of St. Catherine Jan Griffith Participated in MPLIC Centennial committees for the birthday party and trivia game Susan Tertel l Memberships: Special Libraries Association, vice-president/president elect, 1985/86 Minnesota Library Association Minnesota On-Line Users Group Classes and seminars: "Quality Contemporary Fi ct ion, 11 May 7, Co 11 ege of St. Catherine "Library Services for Children and Adolescents," November, 1985, College of St. Catherine Presentations and meetings: Special Libraries Association, Coordinator, Public and Governmental Libraries Roundtable, Business and Finance Division. Presentation June 12, 1985, Winnipeg, Canada on "Public Library Collections and Services that Aid Businesses." "Patent information: how to use it and how to find it." Presentation at Minnesota All-Association Forum Conference 2, September 13, 1985.

-94- ANNUAL REPORT STAFF OF THE EAST LAKE COMMUNITY LIBRARY

1985

Mary Hanft Community Librarian to July 12 Susan Te rte 11 District/Community Librarian, July 15 - Joyce Cobb Library Assistant Mary Ann Campbell Library Assistant (temporary part-time) Marilyn McConnell Library Assistant, July 15 - (temporary part-time)

James Frey Library Aide II to March 2 Betty Norheim Library Aide II, March 25

Martha Kidd Library Aide I to March 7 Susan Vos Library Aide I .6 to March 2, March 4 - Harriet Forsberg Library Aide I .6 to November 9 Cynthia Smith Library Aide I . 6 , Ma re h 20 - Jan Griffith Library Aide I . 5, November 25

Da 1e Sandberg Library Page I to February 9 Carrie Brunsberg Library Page I, February 11 -

Vern De Kuester Janitorial Engineer

-95- FRANKLIN COMMUNITY LIBRARY ANNUAL REPORT

1985

The circulation at Franklin is continuing to increase at a phenomenal rate. In 1985, the circulation was up 7,057 over 1984, which is a 12.8 percent increase. Circulation of juvenile books and paperbacks is especially strong. The success of the shopping center across the street from the library has certainly been the reason for part of the increase, but the staff deserves much credit for keeping the collection strong and dealing with any problems quietly but firmly. The success of the storytimes and film programs shows that families and children are big users of the library. The staff has also noticed an increase in use of the library by blacks and senior citizens. This may signal a change in the local demographics, since the area how has a large American Indian population. Further commercial and housing development in the area may further strengthen the library's circulation and programs. A portion of the reference work each month involves American Indian topics -- questions on how to make costumes, information on Navaho rugs, Indian languages, and directories and biographies of American Indians. The collection of American Indian materials is also very popular, but unfortunately there is a high loss rate due to theft. This is a recurring problem that is very difficult to deal with. Often because of the low replacement budget for Franklin it is not possible to replace the lost materials even if they are still available. Due to the fairly limited collection, subject requests are often filled by calling other libraries. However, the staff answers a wide variety of requests on subjects such as pregnancy (a very popular topic!), what a traditional Hawaiian home looks like, the greenhouse effect, calligraphy, stress, and of course repair manuals of all kinds. A number of different books enjoyed popularity. Sidney Sheldon is a favorite, especially IF TOMORROW COMES. Horror books such as those by Stephen King and V. C. Andrews were frequently requested. FAMILY ALBUM by Steel, GLITZ by Leonard, VIRGIN AND THE MARTYR by Greeley and GREEN JOURNEY by Hassler were much requested. The staff completed some projects this year such as weeding the 16 drawers of vertical file materials down to a more manageable 5. This will make the materials much more usable and current. Weeding of the adult and teen fiction was completed in March. Joanne Bondy noticed that the teen fiction had not circulated very heavily,

-96- and suggested that perhaps paperbacks, magazines, and records would have higher use. The adult basic education material which had been in a separate area was incorporated into the collection and this area is now being used for large print books and a selection of biographies. The library's centennial was celebrated at Franklin with an open house. Birthday cake, punch and coffee were served and helium balloons were handed out. Entertainment was provided by Bill Chatfield, an 80-year-old American Indian who told stories of Northwest Coast Indians. The Minneapolis-Bue-A-Roos provided drum music, and about 165 people attended. Another successful open house was held by the Franklin staff on December 23. About 210 library patrons came during the day to sample cookies, hot cider and coffee. Some people brought their own treats to share with the staff. Children's programs had good attendance throughout the year. Joanne Bondy tried many different ways of getting the children involved in storytime. "Halloween in January" had her dressed as a witch telling scary stories, and at another storytime the children drew with purple crayons and watched HAROLD AND THE PURPLE CRAYON. Going fishing, Australia, teddy bears, colors, and picnics were only a few of the popular storytime themes. The Summer Reading Program drew lots of children, and a puppet show on All Star Read Aloud Day had 140 attendees.

For II I love to read II month in February, Joanne Bondy sent a letter to teachers at Andersen School offering to do programs for classes. She had a choice of four different programs, and did eight for students and two for adults/teachers. The response was excellent and over 540 children at Andersen attended the programs. Since this was so successful it will be repeated in the future. Joanne Bondy attended the EVERYCHILD conference held in New York in August. A personal and professional highlight was a luncheon at which Beverly Cleary, Dr. J. Larry Brown and Mr. (Fred) Rogers were speakers. The subject was the physical and emotional hunger of American children. Ms. Bondy also had a booth at the Teen Fair at Lutheran Brotherhood. She made contacts there and worked with two new groups, the Division of Indian Work that cares for American teen parents, and Eden Youth, a summer group for school dropouts. She also worked with Kathleen Johnson and the Minneapolis Institute of Arts to develop book suggestions to go along with the Institute's film programs for Children. Franklin got some favorable publicity. The January issue of the Alley had a front page article on the library and staff, and the Minneapolis Star and Tribune on November 24, 1985 had a writeup in the Sunday magazine on beating the blues by attending one of

-97- the Franklin storytimes. Metropolitan State University continued its long-term use of the meeting room. Other outside agencies seldom use the meeting rooms. The staff coped well with a number of problems and illnesses to make this a memorable year for the library. Respectfully submitted,

Susan M. Tertell District Librarian

-98- ANNUAL REPORT FRANKLIN COMMUNITY LIBRARY

1985 STAFF ACTIVITIES

Joanne Bondy Memberships: American Library Association Minneapolis Public Schools volunteer Presentations: American Indian Opportunities Industrial Center Australian presentation (third graders) Marie Sandvig Mothers Group, April 1985 Family Reading Round-up Bancroft School Parent-Teachers Association Conferences/seminars: EVERYCHILD, New York, August 23-25, 1985 Children and Censorship, September 25, 1985 Minnesota All-Association Forum Conference II, September 14, 1985 Ann Pellowski workshop, April 27, 1985 Up with Puppets, October, 1985 Books come Alive III conference on literature for children and young adults, Mankato State University, September 28, 1985

-99- ANNUAL REPORT FRANKLIN COMMUNITY LIBRARY STAFF

1985

Joanne Bondy Library Assistant II Joan Fitzpatrick Library Aide II Carolyn Buckheim Library Aide I Phi 11 i p Epstein Janitorial Engineer

-100- ANNUAL REPORT NOKOMIS C0"4UNITY LIBRARY

1985

The centennial birthday party celebration held on Saturday, March 2, was an outstanding and memorable event for the staff and patrons of Nokomis Community Library. An estimated four-hundred and fifty people attended the celebration. The blue and white color scheme was carried out with the tablecloth, paper plates, napkins, crepe paper streamers and the cakes. Entertainment included the magician, Ray Hurd, the Jack Bean Musical Ensemble and storyteller Bob Gasch. Library patrons, Campfire Girls and Brownie Troops helped to serve the punch, coffee and cake, and merchants in the area contrib­ uted many door prizes for the event. The grand prize was a microwave oven. During the year many interesting exhibits were featured in the display case. Needlecraft, thimbles, spoons, antique valentines, and door prizes for the centennial celebration and the summer reading program were some of the featured exhibits. The book display tables featured mostly current titles; however, there were some special subject displays. One on learning disabilities elicited favorable comments from patrons. A mother whose child had a learning disability said that as often as she visited the library she had never thought of asking for books on that subject. Another pleased patron was an adult who had a learning disability. Reference questions covered a variety of subjects. Popular topics during the year included alcoholism, stillborn babies, profit and loss statements, fashion drawing, woodworking, small business, pets, real estate, baby names, and books on occupations -- including the always-popular resume books! The calls for materials on camping, traveling, wedding plans, filleting deer, Halloween party games, and leaves and trees reflected the demand for seasonal and class assignment requests. The children 1 s librarian made visits throughout the year to schools and churches to present stories and to promote the public library to children. The preschool program at Nokomis was well attended. It was a popular time for mothers and their children who came to the library to listen to stories, to watch films and to check out books. The summer reading program with the theme 11 Enter Worlds Beyond 11 was a great success with an enrollment of 800. Many, many children 1 s books were checked out during the summer months.

-101- In addition, there were many enchanting and informative programs for children during the year. Animals were featured at the Humane Society of Hennepin County show and James Gerhold's reptile show. The books of Maud Hart Lovelace were discussed in a program given by Sharla Scannel-Whalen. Fitness for children was the topic of the "Fun and Fitness" workshop. Other interesting programs included Jim Trelease's "Read-aloud" film, the Hennepin County 4-H, Joan Mickelson's World Puppet Theater, and ventriloquist Todd Oliver. At Christmas time Santa Clause put in an appearance, to the great delight of children present. In November Mary Hanft talked to the staff and clients of the Veterans Administration Adult Day Health Care Center. The public library was the first community resource agency to address the group. Mary Hanft and Lucy Selander attended the tea in honor of the opening of the library at the Nokomis Square Cooperative. A brief talk was given on the resources of the library, and the brochures that were brought to the tea were discussed. Also, the librarians partici­ pated in some of the meetings of the Nokomis Village Association. The meeting room was used by various groups, including Merrill Lynch Realty/Burnet Inc., HMO Minnesota, A.G. Edwards and Sons Inc., and Dougherty, Dawkins, Strand and Yost Inc. The inside of the library was spruced up when the office, meeting room, workroom and staff room were painted and the draperies were cleaned. Some repairs were made to the roof after rain came in near one of the windows in the children's area. After the heavy snow fall in December, the roof leaked near the fireplace and snow had to be removed from the roof. Some boiler problems required the replacement of the compressor, and a sump pump was replaced when the sewer backed up. Also, a catch basin on the northeast side of the building collapsed. There were a few incidents of van­ dalism: a brick was thrown through a parking lot light globe, and a broken window in the workroom was repaired. Someone broke into the meeting room and lit some burners on the stove; a metal plate was installed over the lock so it could not so easily be opened. There were a number of staff changes during the year. In July a major change occurred when the district home base was transferred from Nokomis to East Lake. Respectfully submitted, ~~µ~4 Mary Haift Community Librarian

-102- ANNUAL REPORT STAFF OF THE NOKOMIS COMMUNITY LIBRARY

1985

Kay Seymour District/Community Librarian to June 27 Mary Hanft Community Librarian July 15 - Lucy Selander Library Assistant Jane Mathisrud Li bra ri an II (temporary part-time) Marilyn McConnell Library Assistant (temporary part-time) Adrienne Jackson Library Aide II Gladys Thurnblom Library Aide I Phyllis Kask Library Aide I .6 Loretta Wal sh Library Aide I to April 20 (temporary part-time) Georgianna Tiggas Library Aide I, May 10 to October 5 (temporary part-time) Harriet Forsberg Library Aide I, Nov. 15 (temporary part-time)

Kathleen Simonson Li bra ry Page I .5

Elizabeth Lasley Library Page I .4 to May 24 Michael McClellan Library Page I .3 October 22 - Leo Jenkins Janitorial Engineer

-103- ROOSEVELT COMMUNITY LIBRARY ANNUAL REPORT

1985

This was the big year -- that of the Minneapolis Public Library's centennial, and Roosevelt joined in the celebration. On March 2nd we were open Saturday afternoon, and people poured in for three programs and an elaborate tea. Miss Harrieth from the Humane Society, the Schifelly Puppets, and the Roosevelt High School Madrigal Singers kept people coming all afternoon. In the fall a two-week amnesty period was a conclusion to the year-long celebration. We did not have the number of long-overdue items returned we had hoped for, but we did get many thanks from patrons. The amnesty was, in part, planned to get ready for MAX, on which subject we had many meetings. Helen Kapsalis was involved in the planning stages. There were many other important meetings as the ones on the employee assistance program and on writing performance appraisal standards. The job evaluation meetings were spread over a period of time, and I completed a long survey on what meetings would fill the needs of supervisors. In the district itself we met numerous times. Susan Tertell became our district librarian in July. Although we gained nearly 22 percent in circulation, Roosevelt has not fully recovered from the nearly three months we were closed in 1984. However, many of our most popular services are never measured by these figures: consumer information, tax forms, photocopying, and the like. Roosevelt neighborhood is still the same pleasant, family-oriented area, but there have been changes that have not helped our business. The high school has continued to develop its fine library so that students come here mainly for supplementary materials. A big increase in the student body has meant more buses and cars; this has created traffic and parking problems for our patrons. Then, too, the business areas around us seem to have deteri­ orated; this bring fewer people to the area to stop in at the library while they do other errands. A large number of new books, phonodiscs, cassettes, and paperbacks have been received. Probably the three most popular books this year have been IACOCCA, YEAGER, and AND LADIES OF THE CLUB. Romance paperbacks continue to be checked out by the bagful. Stephen King continues to be a very popular author. The younger readers want the Garfield books, Nancy Drew, Trixie Belden, the Hardy Boys, and the Sweet Valley High series. In nonfiction the demand continues to be for the practical: material on real estate, resumes, pet care, auto repair, travel, countries of the world (for school reports),

-104- health care, decorating, and the like. Fortunately we have Baker & Taylor to help tailor our collection to the area. Regular visits to buy paperbacks and phonodiscs are another help. The entire adult collection had had objective weeding, and the entire collection has been weeded on condition. This area has a lot of children, and the story hours have grown in size to the extent that we are forced to hold them in the public area rather than in the staff room. It's interesting in that many fathers have started bringing the children to the Monday night story­ time. The Wednesday morning storytime audience includes at least one nursery school group. The YMCA regularly sends groups of children after school; Roosevelt High School brings a class of retarded students here. Other schools come here at different times. Many schools like Folwell would like to send classes but can't because of budget curbs on use of buses. Gloria Busch has had many special events for special days as St. Valentine's Day and Halloween. The December series which included a visit from Santa were especially popular. The high point was the summer reading program which included many special performances. We no longer have large numbers of children reading large numbers of books as the emphasis has shifted to quality rather than quantity. One of our patrons, John Warwick, is an employee of Northwestern Bell and conceived a project for their community service team. Boxes of book bags were given to us to use in encouraging children to use the library. An example of the library's concern for the community was making each community library a deposit for collecting for the food shelves. Darlene Nordos and I have been attending meetings of the South Minneapolis Business Women's Group, and I worked on preparations for the may meeting. Gloria Busch attended an all-day meeting at Mankato and also a meeting on censorship. I have started working on the community education council at Roosevelt High School. A major project was putting on a new roof in December. We received a new staff room clock and a coffee pot. The good news was that we are getting a new typewriter and, wonder of wonders, perhaps a microwave. Although Roosevelt is a much-loved library, perhaps the time has come to consider moving it to a better location. The present building is in need of expensive repairs, and making it legally accessible to the handicapped would be a major project. Parking is also an increasing problem. There is no meeting room, and we are crowded in regard to room for housing needed materials. Although I am not able to suggest a specific location, it should be in this general area away from the high school. It should also be in an

-105- area where there are businesses to attract people. Probably a good demographic study should be made. Until then, we will continue to think of ways to attract people to this agency. Respectfully submitted, n~m~ Normakay Marthinson Community Librarian

-106- ANNUAL REPORT STAFF OF THE ROOSEVELT C0"'1UNITY LIBRARY

1985

Normakay Marthinson Community Librarian Gloria Busch Library Assistant .5 Darlene Nordos Library Ai de II Helen Kapsalis Library Aide I Sheila Matthews Library Page .5 Richard Wynsteker Janitorial Engineer .5

-107-