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Analysis of E-Catalogue Drug Procurement with E-Purchasing Method in Papua Barat Province

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Analysis of E-Catalogue Drug Procurement with E-Purchasing Method in Papua Barat Province International Journal of Science and Healthcare Research Vol.4; Issue: 1; Jan.-March 2019 Website: www.ijshr.com Original Research Article ISSN: 2455-7587 Analysis of E-Catalogue Drug Procurement with E-Purchasing Method in Papua Barat Province Amiluddin1, Sarce Makaba2, A.L. Rantetampang3, Anwar Mallongi4 1Magister Program of Public Health, Faculty of Public Health, Cenderawasih University, Jayapura. 2,3Lecturer of Master Program in Public Health. Faculty of Public Health, Cenderawasih University, Jayapura 4Environmental Health Department, Faculty of Public Health, Hasanuddin University, Makassar Corresponding Author: Anwar Mallongi ABSTRACT distributors, drug vacancies have occurred nationwide, and the absence of an information Background: Management of pharmaceutical system that can warn the number of drugs preparations including drugs to meet service entering the minimum stock, so that the order is needs starts from planning, procuring, not late. requesting, receiving, storing, distributing, controlling, recording, reporting, filing, Keywords: e-Catalogue Drug Procurement With monitoring and evaluating. The process of e-purchasing Method procuring drugs uses e-catalogue using e- purchasing methods. 1. INTRODUCTION The research objective: To find out the The availability or fulfillment of realization of the procurement of e-catalogue medicines at the District Health Department medicine using e-purchasing in West Papua Pharmacy Installation must be carried out to Province guarantee and improve the quality of health Research Methods: Qualitative with the number of informants as many as 6 people conducted in services in public health service units such October-November 2018 at the District Health as in Puskesmas or at Sub-Puskesmas and Office. Teluk Wondama, Manokwari and the Pos Yandu or other health service units Arfak Mountains use interview guidelines and commonly called First Level Health observations. Data is analyzed qualitatively. Facilities (FKTP ), so that there is a need for Results: The input of E-purchasing HR guarantees regarding the accessibility of procurement at the Teluk Wondama District and drugs that are safe, efficacious, quality and Manokwari District Health Offices was affordable in terms of types and sufficient sufficient and in the Arfak Mountains District quantities. there was insufficient and no internet network. Management of pharmaceutical The budget is sufficient. Availability of facilities preparations including drugs to meet service and infrastructure is sufficient to support the E- purchasing process of drug procurement. e- needs starts from planning, procuring, purchasing process based on drug procurement requesting, receiving, storing, distributing, The needs planning process is based on the e- controlling, recording, reporting, filing, catalogue but still cannot avoid the drug monitoring and evaluating management. vacuum. Distribution process or delivery of (Minister of Health Regulation Number 74 drugs based on the number, type and time of of 2016). Fulfillment of drug needs in the delivery, is in accordance with the contract Pharmacy Installation District or City made. There are obstacles in the form of Health Office is carried out every year in contract changes (addendum) related to the accordance with the current year DIPA delivery time. Output of drug availability in which can be carried out through electronic warehouse is not in accordance with methods commonly called e-Purchasing by predetermined indicators caused the drug emptiness is caused by the number of drugs that referring to electronic catalogs of drugs or are not all realized, when drug delivery by commonly called e-Catalog drugs, as well International Journal of Science and Healthcare Research (www.ijshr.com) 284 Vol.4; Issue: 1; January-March 2019 Amiluddin et.al. Analysis of E-Catalogue Drug Procurement with E-Purchasing Method in Papua Barat Province as other methods justified by the Act. District Health Office, procurement carried West Papua Province has 12 out with the e-Purchasing method was not Regencies and 1 City characteristic of West 100% fulfilled in accordance with the e- Papua province which is different from Purchasing carried out previously, the several provinces in the central region or length of time needed from purchasing to western regions of Indonesia, Sorong City with the drug received, sometimes the drug and Manokwari Regency have been is accepted not in accordance with connected directly with other provinces with purchasing both in terms of number, type of good air and sea transportation and internet drug, physical condition of the drug and network access. Some districts, if seen from short expiration so that to meet these the affordability of transportation and shortcomings is done by other methods. internet network technology support, are Based on the background above, the still limited, but for planning and objectives to be achieved from this study procurement of government goods / services were to analyze the procurement of e- procurement must be through a system of Catalog drugs with the e-Purchasing method procurement or e-procurement (Inpres in the province of West Papua. Number 1 of 2015) including procurement of medicines at the Office Pharmacy 2. MATERIALS AND METHODS Installation District Health. 2.1 Type and Location of Research The procurement of electronic goods This type of research is a qualitative study and services with e-Purchasing and e- by analyzing the procurement of drugs e- Catalog methods has been carried out since Catalog with e-Purchasing method. 2012, but until it is still considered unable to 2.2 Place and Time of Research fulfill requests according to orders from the This research was conducted in West Papua District Health Office or Pharmacy Province with the target of Pharmacy and Installation, so that it can inhibit the service Health Service Offices in Wondama Bay / availability of drugs in the type and Regency by reason of representing coastal amount of medicine in the first level health districts, Manokwari District Health Office facility. Drug fulfillment through e- representing urban areas and District Health Purchasing through e-Catalog medicine is Service of Arfak Mountains representing also greatly affected by the Drug Needs mountains. The time of the study was Plan which is inputted through the conducted from October to November 2018. application of the drug catalog e-monitoring 2.3. Research Informants and evaluation by the pharmaceutical Informants are people who can provide installation or pharmacy section of the information about things needed in research. District / City Health Office. Research informants are those who have Apart from that, drug fulfillment authority in drug logistics management in through e-Purchasing can be influenced by the pharmaceutical installations of each time of online transactions conducted by district. Sampling in this study is based on pharmacy installations or health department certain considerations or purposive pharmacy sections as customers for the sampling made by the researchers pharmaceutical industry or pharmaceutical themselves based on the characteristics or wholesalers appointed as distributors by the nature of the population of pharmacists or pharmaceutical industry to deliver drugs to other health workers at the Pharmacy the pharmacy department health installation Installation and the Pharmacy District . Health Office. The informants in this study Based on the initial survey we were: conducted through interviews with the 1. Key informants (key informants), namely person in charge of the pharmaceutical someone who fully and deeply knows about installation and / or pharmacy section of the drug logistics management at the District International Journal of Science and Healthcare Research (www.ijshr.com) 285 Vol.4; Issue: 1; January-March 2019 Amiluddin et.al. Analysis of E-Catalogue Drug Procurement with E-Purchasing Method in Papua Barat Province Health Office installation. The key a. Involved in drug procurement activities informants in this study were 1 Head of the by e-Purchasing starting from the stage of Pharmacy Section and also the Head of preparation of drug plans to the receipt of Pharmacy Installation in Teluk Wondama drugs in the District Pharmacy Installation Regency, 1 Manokwari Regency Pharmacy b. Able to communicate well. Section Head, 1 Head of the Pharmacy c. Located at the location of the study Section and also the Head of the Regency during the study. Pharmacy Installation in the Arfak d. Willing to be an informant. Mountains. 2. Supporting informants, namely people 3. RESULTS who know the logistical logistics of District Based on research that has been carried out Pharmacy, namely 1 person Head of in three District Pharmacy Installations and Pharmacy Installation of Manokwari Sections namely Teluk Wondama Regency, Regency, 1 person from Pharmacy Section Manokwari Regency, Arfak Mountains of Teluk Wondama Regency and 1 person Regency, data can be obtained about the from Pharmacy Section of Manokwari factors that influence e-Catalog drug Regency. procurement with the e-Purchasing method The criteria for informants are informants: in the three districts through in-depth interviews as follows. Table 1. Characteristics of Informants Age, Working Period, Position and Education No Informant Age Work period Education Position (year ) 1 Informan 1 (SR) * 38 10 Apoteker Kasie Seksi Farmasi dan Kepala Instalasi Farmasi Kab Teluk Wondama 2 Informan 2 (MS)* 40 14 Apoteker Kasie Seksi Farmasi Kab Manokwari
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