MEDIA RELEASE: Immediate

REGIONAL MUNICIPALITY OF WATERLOO COUNCIL AGENDA Wednesday, February 28, 2001 6:45 p.m. Closed 7:00 p.m. Regular REGIONAL COUNCIL CHAMBER 150 Frederick Street, Kitchener, ON

* DENOTES CHANGES TO, OR ITEMS NOT PART OF ORIGINAL AGENDA

1. MOMENT OF SILENCE

2. ROLL CALL

3. MOTION TO GO INTO CLOSED SESSION (if necessary)

4. MOTION TO RECONVENE IN OPEN SESSION (if necessary)

5. DECLARATION OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

6. PRESENTATIONS a) Alison Jackson, Friends of Doon Heritage Crossroads re: Cheque Presentation. b) Lloyd Wright, Chair of Joint Executive Committee re: Update on Hospital Redevelopment Plan.

7. DELEGATIONS a) Don Pavey, Cambridge Cycling Committee re: funding for construction of bike lanes, Cambridge.

*b) Albert Ashley, Waterloo re: budget for cycling facilities. c) Mike Connolly, Waterloo re: 2001 Budget. d) Grants

1) Maureen Jordan, Serena K-W 2) Mary Heide-Miller, Serena K-W 3) Tony Jordan, Serena K-W 4) Steve Woodworth, K-W Right To Life 5) Jessica Ling, K-W Right To Life 6) Jane Richard, K-W Right To Life 7) Jolanta Scott, Planned Parenthood 8) Bruce Milne, Planned Parenthood - 2 -

*9) Diane Wagner, Planned Parenthood * Refer to Community Health Department Issue Paper immediately following Page 4 of the Agenda. 10) Robert Achtemichuk, Executive Director, Waterloo Regional Arts Council 11) Isabella Stefanescu, Art Works *12) Jennifer Watson, Epilepsy Waterloo-Wellington re: funding. *13) Wayne McDonald, Chair Development Committee, Leadership Waterloo Region re: funding. *14) Margaret Bauer-Hoel, Executive Director, Volunteer Action Centre re: funding.

*e) Craig Hawthorne, Halt 7 re: funding for transportation. f) Judy Greenwood-Speers, Green Party re: Wind Turbines.

*g) Peter Tillich, Tillich Nursery re: Highway 7.

*h) Luc Lombaert, Belgian Nursery re: Highway 7.

*i) Perry Grobe, Grobe Nursery re: Highway 7.

*j) Alida Burrett, Chair, Green Transportation Sub-Committee, Part of Citizens' Advisory Committee on Air Quality (Waterloo Region) re: funding.

*k) Bill Davidson, Langs Farm Village Association, Cambridge re: Kinsmen Centre Feasibility Study.

8. PETITIONS

9. MINUTES OF PREVIOUS MEETINGS a) Budget Committee - February 14, 2001 b) Council - February 14, 2001 c) Budget Committee - February 16, 2001 d) Planning & Works - February 20, 2001 e) Community Services - February 20, 2001 f) Library Committee - February 21, 2001

10. COMMUNICATIONS a) Ministry of the Environment re: Environmental Assessment and Approvals Branch Information Notice. Attached for information. (P1) b) Federation of Canadian Municipalities re: Mixed CRTC Decision on Rights-of-Way Disappoints FCM Members. Attached for information. (P2 & P3) c) Mike Reitzel, re: Teen's Brochures Promote Abstinence. Attached for information. (P4 & P5) d) Association of Municipalities of re: President Mulvale continues to speak out on

e) , MPP re: Council Correspondence pertaining to Property Tax Policy - Transition Ratios. Attached for information. (P8)

f) Elizabeth Witmer, MPP re: Council Correspondence regarding "Meeting with Local MPPs". Attached for information. (P9) g) Federation of Canadian Municipalities re: FCM Partners with NCR to Establish National Guidelines and Best Practices for Municipal Infrastructure Development and Renewal. Attached for information. (P10) h) Ted Arnott, MPP re: The Local Services Realignment Process. Attached for information. (P11 - P19) i) Minister of Community and Social Services response to G.A. Thompson, CAO re: treatment for welfare recipients addicted to drugs. Attached for information. (P20 & 21)

*j) James M. Flaherty, Minister of Finance and , Minister of Municipal Affairs & Housing re: 2001 Community Reinvestment Fund (CRF). Attached for information. (P22)

*k) City of Kitchener re: Conestogo Dam Repairs. Attached for information. (P23 & P24)

*l) Ted Arnott, MPP Waterloo-Wellington re: Supporting New Funding for the Child Care Division's Infant Development Program. Attached for information. (P25 & P26)

*m) Association of Municipalities of Ontario Annual Conference, August 19-22, 2001, . Preliminary notice. Attached for information. Councillors interested in attending, please contact C. McMullen, Research/Administrative Assistant. (P27)

*n) Federation of Canadian Municipalities 64th Annual Conference and Municipal Expo, May 25 - 28, 2001, Banff, Alberta. Preliminary Notice. Attached for information. Councillors interested in attending, please contact C. McMullen, Research/ Administrative Assistant. (P28)

*o) The Corporation of the Township of Wellesley re: February 20th, 2001 Council Meeting Resolution. Attached for information. (P29)

*p) The Corporation of the Township of Guelph / Eramosa re: Conestogo Dam Repair. Attached for information. (P30 & P31)

*q) The Corporation of the Town of Milton re: Conestogo Dam Repair. Attached for information. (P32)

11. MOTION TO GO INTO COMMITTEE OF THE WHOLE TO CONSIDER REPORTS

12. REPORTS

Finance Reports

- 4 -

a) P2001-03 Rainbarrels - attached & marked F-01-008

b) Tender T2001-102 - Miscellaneous Vehicles - attached & marked F-01-009 Schedule 1, Schedule 2, Schedule 3

c) Remuneration & Expenses of Council and Appointees for the Year Ended December 31, 2000 - under separate cover & marked F-00-010.

Committee Reports

a) Budget Committee - attached & marked B-01-001/S b) Planning & Works - attached & marked PW-01-004/S c) Community Services - attached & marked CS-01-004/S d) Library Committee - attached & marked PCLIB-01-001/S

Regional Clerk a) CR-CLK-01-015 - City of Cambridge Traffic By-law No. 18-01 b) CR-CLK-01-016 - City of Cambridge Traffic By-law No. 19-01 c) CR-CLK-01-017 - City of Kitchener Proposed By-law to Close & Sell a Public Laneway *d) CR-CLK-01-018 - City of Cambridge Proposed By-law to Close a portion of Kruegers Road.

Chief Administrative Officer

*a) Municipal Performance Measurement Program - for information only. On council desks.

Regional Chair

13. OTHER MATTERS UNDER COMMITTEE OF THE WHOLE a) CR-FM-01-002 - Consultant Selection - Design and Construction of Site Services for the Waterloo Region Emergency Services Training and Research Complex (Due to the cancellation of the A&F Committee Meeting, February 21, 2001, report brought directly to Council).

14. MOTION FOR COMMITTEE OF THE WHOLE TO RISE AND COUNCIL RESUME

15. MOTION TO ADOPT PROCEEDINGS OF COMMITTEE OF THE WHOLE

16. MOTIONS

17. NOTICE OF MOTION

18. UNFINISHED BUSINESS

19. OTHER BUSINESS 20. QUESTIONS 21. ENACTMENT OF BY-LAWS - FIRST, SECOND & THIRD READINGS

- 5 - a) A By-law to amend By-law No. 00-032, as amended, being the Region's Traffic and Parking By-law to reflect an increase in the speed limit from the existing 50 km/h to 60 km/h on Regional Road #53 (Fairway Road) from 120 metres east of Old Chicopee Trail to Regional Road #54 (Lackner Boulevard), in the City of Kitchener. b) A By-law to Impose the Regional Landfill Rate. c) A By-law to Impose the Regional Sewage Rate. d) A By-law to Amend the Wholesale Water Rates By-law. e) A By-law to Authorize the Borrowing of Certain Sums to Meet Current Expenditures. f) A By-law to Authorize the Borrowing of Certain Sums to Meet Capital Expenditures. g) A By-law to Confirm the Actions of Council.

22. ADJOURN REGIONAL COUNCIL MINUTES February 28, 2001

The following are the minutes of the Regular Council meeting held at 7:00 p.m. in the Regional Council Chambers, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, D. Bergman, J. Brewer, D. Craig*, T. Galloway, J. Haalboom, F. Kent, J. Mitchell, W. Roth, J. Smola, B. Strauss, J. Wideman, L. Woolstencroft, and C. Zehr.

Regrets: S. Strickland and J. Martens

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

J. Smola declared a pecuniary interest in regards to the purchase of the Waterloo Spur line. J. Smola’s parents own land adjacent to the property.

PRESENTATIONS a) Alison Jackson, Friends of Doon Heritage Crossroads re: Cheque Presentation.

Alison Jackson presented the Region with a $10,000 cheque. The money is for the Doon Heritage Crossroads and will be used towards period costumes and a village site map. Over the past the Friends of Doon have raised over $100,000 for various projections. Councillors thanked the delegation for their fund-raising efforts. b) Lloyd Wright, Chair of Joint Executive Committee re: Update on Hospital Redevelopment Plan.

L. Wright updated Council on the various activities of the Joint Executive Committee. L. Wright explained the expanded services, new services and accomplishments over the past year. There have been enhanced communications between all Hospitals and many redevelopment projects. Work continues on the Regional trauma center, cancer center and cardiac care center. Total costs for new buildings and services has been $309,000,000. Approximately $199,800,000 will be coming from the Provincial government, the remainder is coming from the community including Regional government. The Region has committed to $37,300,000 in capital projects. The Region has also offered bridge financing for projects, but any bridge financing will include an interest charge. L. Wright asked the interest be waived. Council - 2 - 02/28/2001

T. Galloway thanked L. Wright for his presentation. T. Galloway noted that any advances in the $37,300,000 commitment would trigger the interest charges and if interest was waived the total commitment to the hospitals would actually increase. Councillors agreed to refer the request to the Administration and Finance Committee.

DELEGATIONS a) Don Pavey, Cambridge Cycling Committee re: funding for construction of bike lanes, Cambridge.

D. Pavey urged Council to continue with the Cycling Master Plan and implement and construct bike lanes whenever possible. D. Pavey stressed the need to consider and install bike lanes as part of any reconstruction or construction project. This is also the most opportune time financially. D. Pavey noted there are many links in the cycling plan that have not been constructed. For cycling paths to be the most effective and efficient, there is a need to completely integrate an area including the various links. D. Pavey asked that Council include more funds in the 2001 budget for cycling.

b) Albert Ashley, Waterloo re: budget for cycling facilities.

A. Ashley outlined a personal experience cycling in the Region. A. Ashley also stressed the need to provide links to existing trails and existing cycling paths. A. Ashely advised that the Region has a tremendous trail system with the Trans Canada Trail and that these systems are highly utilized. He also outlined that there is an urgent need in the vicinity of the Universities to have a greater number of bike paths. A. Ashley asked that additional funds be put into making cycling a safe activity throughout the Region. c) Mike Connolly, Waterloo re: 2001 Budget.

M. Connolly did not believe that the budget document provides enough comparisons i.e. staffing levels in 1999, 2000 versus staffing levels projected in 2001. The budget also does not distinguish areas were efficiencies are being achieved or how they can be achieved. M. Connolly used Transit and Garbage collection as examples. He noted the costs continue to increase in these areas and questioned if services are actually being increased. He believed greater efficiencies needed to be achieved. M. Connolly asked that Council carefully consider not only what is spent but how the money is spent. He suggested that Council consider providing money directly to the poor instead of putting money in enhancing projects that don’t get the funds directly to those in need. d) Grants

1) Maureen Jordan, Mary Heide-Miller, Tony Jordan, Serena K-W

The delegates requested that the Region continue to provide a $2,500 grant to their organization. The delegation noted Serena K-W provides information and education on a natural method of birth control. Council - 3 - 02/28/2001

2) Steve Woodworth, Jessica Ling, Jane Richard, K-W Right To Life

The delegates asked that the Region discontinue its support of Planned Parenthood. K-W Right to Life believes that 74% of the counseling undertaken by Planned Parenthood is on pregnancy counseling. This counseling would deal with the issue of abortion and this is the main issue of concern. The delegates spoke on the rights of unborn children and the injustice of abortion. They asked that Council not spend property taxes on Planned Parenthood when it is clear there is not a community consensus or support for the grant. The delegates presented a short video showing the fetus at 7, 9 and 10 weeks.

3) Jolanta Scott, Bruce Milne, Diane Wagner, Planned Parenthood

J. Scott advised Council how the Regional funds are used at Planned Parenthood. The funds go toward education including1/2 of a staff member salary. J. Scott emphasized that the funds are used for mandated Ministry of Health programs. J. Scott believes that the program offered by Planned Parenthood helps the Region to maximize their finances in this area. J. Scott stressed the need to do more education and to be open in this education. She was concerned that K-W Right to Life had misused the Centre's statistics. D. Wagner and B. Milne supported Planned Parenthood. D. Wagner noted that the education provided by the organization is essential and provided a personal example. B. Milne advised Councillors how this program works for homeless youth. He stressed there is a definite need in the community for this expertise and that it makes moral and economic sense to continue to fund Planned Parenthood.

4) Robert Achtemichuk, Executive Director, Waterloo Regional Arts Council

R. Achtemichuk asked the Region to consider increasing the amount of money available to Arts and Culture organization. He explained how the Waterloo Regional Arts Council has used the money in the past i.e. studio tour. He urged that Council increase the overall grants by $100,000, not the $50,000 level being recommended by staff.

5) Isabella Stefanescu, Art Works

I. Stefanescu asked that the Region provide funds for Art Works. This is a Regional event and done in partnership with many other organizations. The event is currently supported by local galleries and volunteers.

6) Jennifer Watson, Epilepsy Waterloo-Wellington re: funding.

J. Watson asked that the Region begin funding Epilepsy in the Region. J. Watson advised Council of the lack of medical expertise in the Region and how important this group is to newly diagnosed individuals. Epilepsy Waterloo-Wellington currently receives no funding from the Federal or Provincial Governments. K. Bouwden explained her personal experience in dealing with epilepsy and how important the Waterloo-Wellington organization had been to her. Council - 4 - 02/28/2001

7) Wayne McDonald, Chair Development Committee, Leadership Waterloo Region re: funding.

W. McDonald explained the Leadership Waterloo program. The purpose is to develop, and promote leadership in volunteer roles. W. McDonald requested support for their request of $15,000.

8) Margaret Bauer-Hoel, Executive Director, Volunteer Action Centre re: funding.

M. Bauer-Hoel thanked Regional Council for their support in the past and asked that the support continue in 2001. She advised that the Region currently used the Centre for recruiting volunteers for various program areas. M. Bauer-Hoel noted that the Centre continues to have an increase in the number of people looking for volunteer support.

9) Craig Hawthorne, Halt 7 re: funding for transportation.

C. Hawthorne asked that funding be increased in the areas of the Transportation Master Plan which reduces dependance on the automobile. More money needs to be spent on transit, car pooling and transportation demand management. C. Hawthorne supported the bus link to the Milton Go Train. C. Hawthorne also asked Council to get involved with a more participatory budget process. C. Hawthorne advised that Brazil had implemented such a process.

10) Alida Burrett, Chair, Green Transportation Sub-Committee, Part of Citizen's Advisory Committee on Air Quality (Waterloo Region) re: funding.

A. Burrett asked that Regional Council put money into transportation projects that will improve local air quality. She advised that the Committee is very supportive of the Regional projects in the area of Transportation Demand Management. She asked that the Region continue to financially support such projects. A. Burrett explained the program is called the Commuter Challenge. This program promotes the use of alternative transportation methods and attempts to reduce the number of automobile trips in a fun competitive way.

11) Bill Davidson, Langs Farm Village Association, Cambridge re: Kinsmen Centre Feasibility Study.

B. Davidson requested Council support for the Kinsmen Centre. He noted all children have received excellent care from this facility in the past. B. Davidson spoke of the partnerships required to rebuild this Centre in a community hub model. B. Davidson advised that the new centre could provide neighbourhood activities, a community health centre and speech and language services. e) Judy Greenwood-Speers, Green Party re: Wind Turbines

J. Greenwood-Speers asked for Council support to proceed with the Areobus project including the generation of hydro-using wind turbines. She advised that Calgary has just purchased the technology to harness the wind and will be implementing the use of wind generated electricity. This Council - 5 - 02/28/2001 will improve the air quality for many people in that community. J. Greenwood-Speers urged Council to become a leader in this new technology and use it to improve air quality by reducing automobile use. f) Peter Tillich, Tillich Nursery, Luc Lombaert, Belgian Nursery, Perry Grobe, Grobe Nursery, Hwy. 7.

P. Tillich, L. Lombaert, and P. Grobe made individual presentations on the preferred option for Highway 7. They explained the number of years their business had been in operation and the economic growth that had occurred in this area. All three are greatly displeased at the evaluation undertaken by the Ministry of Transportation. Each presented a series of photos and written material that shows the economic and environmental impact to their properties. All believed that the previous northern alignment was better than the current option of service roads for the center corridor. They believed that the Ministry of Transportation had not adequately evaluated the economic impact to their properties. They also believed that the Ministry had not looked at the environmental impacts caused by the service roads. The delegates were confused by the Ministry's attempts to by-pass certain wetland areas and completely ignored others. They did not understand the process undertaken by the Ministry in evaluating this criteria. The delegates believed there would be a tremendous environmental impact if the service roads were developed. The delegations explained that the Ministry had proposed different alignments for both the west and east ends of the Highway 7 project and had evaluated and presented a number of alternatives. In the central corridor they had not looked at the northern route any further and the Ministry had only presented different types of access solutions. The delegation felt their concerns had been neglected and advised that the Ministry had not even spoken to them directly. They asked that Council support them by not recommending the service road option.

* D. Craig left the meeting at 9:15 p.m. g) Garth Nelson, Nelson Monuments re: Highway 7.

G. Nelson was also concerned about the proposed alignment for the Bridge crossing. G. Nelson showed photos of how the proposal will divide his property. G. Nelson was concerned about the alignment of the bridge that would be used to cross the Grand River. He believed that the bridge could cause serious flooding. G. Nelson also reviewed the environment impacts to his property and the nearby properties. He is concerned that the proposed route will have a serious impact on the various water courses that currently act as natural outlets for the wetlands that the Ministry is trying to avoid. G. Nelson did not believe the Ministry had looked at the environmentally sensitive areas located on his property ie. cold water spring fed pond; drain from Rosendale Creek.

Councillors thanked the delegates for their presentations. A number of Councillors were concerned how this project was proceeding and the timing for approval. Several Councillors were also concerned about the service road option for the central corridor. After considerable debate, Council directed staff to contact the Ministry and determine the process for decision making. Council - 6 - 02/28/2001

MINUTES OF PREVIOUS MEETINGS

K. Seiling announced there is a change to the Budget Minutes of February 16, 2001. On page 3 the minutes should refer to Larry Kotseff, Commissioner of Planning, Housing and Community Services not John Hammer.

MOVED by J. Wideman SECONDED by W. Roth

THAT the following Minutes be approved: a) Budget Committee - February 14, 2001 b) Council - February 14, 2001 c) Budget Committee - February 16, 2001 d) Planning & Works - February 20, 2001 e) Community Services - February 20, 2001 f) Library Committee - February 21, 2001

CARRIED AS AMENDED

COMMUNICATIONS a) Ministry of the Environment re: Environmental Assessment and Approvals Branch Information Notice was received for information. b) Federation of Canadian Municipalities re: Mixed CRTC Decision on Rights-of-Way Disappoints FCM Members was received for information. c) Mike Reitzel re: Teen's Brochures Promote Abstinence was received for information. d) Association of Municipalities of Ontario re: President Mulvale continues to speak out on

MOVED by L. Woolstencroft SECONDED by J. Smola

THAT Council go into Committee of the Whole to consider reports.

CARRIED

FINANCE REPORTS a) P2001-03 Rainbarrels

Council asked that the Transportation and Environmental Services staff review this program to determine its effectiveness.

MOVED by C. Zehr SECONDED by J. Wideman

THAT the Regional Municipality of Waterloo accept the proposal of Forest City Models & Patterns Limited for the supply of 6,000 rainbarrels at a total price of $310,500.00 including all applicable taxes. Council - 8 - 02/28/2001

CARRIED

(Refer F-01-08) b) Tender T2001-102 - Miscellaneous Vehicles

MOVED by C. Zehr SECONDED by J. Wideman

THAT the Regional Municipality of Waterloo accept the tenders of Weiland Ford Sales Limited at a price of $148,759.40, Stedelbauer Motors Limited at a price of $22,702.15 and Steve Scherer Pontiac Limited at a price of $107,382.40 for miscellaneous vehicles, as per Schedules I, II and III, of report F-01-009, including all applicable taxes.

CARRIED

(Refer to F-01-09) c) Remuneration & Expenses of Council and Appointees for the year ended December 31, 2000

This report was received for information.

(Refer F-00-010)

COMMITTEE REPORTS

Budget Committee

MOVED by T. Galloway SECONDED by J. Brewer

That the summary of recommendations of the Budget Committee dated February 16, 2001 be adopted as follows:

1. THAT the Regional Municipality of Waterloo approve for Water Supply, the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2020 Capital Forecast.

And that the Regional Municipality of Waterloo approve a Regional Water Rate of $2.02 per one thousand gallons (44.4347 cents per cubic metre) for the period March 1, 2001 to February 28, 2002;

And that the necessary by-law be introduced.

2. THAT the Regional Municipality of Waterloo approve for Wastewater Treatment the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2020 Capital Forecast. Council - 9 - 02/28/2001

And that the Regional Municipality of Waterloo approve a Regional Wastewater Rate of $1.44 per one thousand gallons (31.676 cents per cubic metre) for the period March 1, 2001 to February 28, 2002;

And that the necessary by-law be introduced.

3. THAT the Regional Municipality of Waterloo approve for Waste Management the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2010 Capital Forecast.

And that the Regional Municipality of Waterloo approve Regional Tipping Fees as follows:

a) $45.00 per metric tonne of waste from commercial customers; and b) $65.00 per metric tonne of waste collected by area municipalities

for the period January 1, 2001 to December 31, 2001;

And that the necessary by-law be introduced.

CARRIED

(Refer Items 1 to 3 incl. of B-01-001/S)

Planning and Works Committee

MOVED by F. Kent SECONDED by D. Bergman

That the summary of recommendations of the Planning and Works Committee dated February 20, 2001 be adopted as follows:

1. THAT the Regional Municipality of Waterloo adjust the days and hours of operation for Route 71 MELRAN - BusPLUS (Exhibit 1) in east Hespeler to 6:30 AM to 9 AM and 2:30 PM to 6 PM Monday to Friday, and that a new BusPLUS service be introduced to the Cambridge Business Park as illustrated by Exhibit 2 effective April 2, 2001.

2. THAT the Regional Municipality of Waterloo appoint Regional Councillors to the various project and study teams as follows:

PROJECT/ REGIONAL AREA STUDY TEAM COUNCILLOR MUNICIPALITY APPOINTED REPRESENTATION REQUIRED Five-Year Business Plan Jim Wideman none required for - Steering Committee Council - 10 - 02/28/2001

Cambridge Area Fred Kent Cambridge Operations Review Laurelwood Transit Lynne Woolstencroft Waterloo Service Expansion Aeronautical Noise Jake Smola Guelph Management Committee Regional Cycling Master Jane Mitchell none required Plan Review Central Transportation Carl Zehr none required Corridor Study 1 additional Councillor needed Fairway Road Extension - Jean Haalboom Cambridge & Kitchener Zeller Drive to Reg. Road 17 - Commence Environmental Assessment Erb/Wilmot Line - Wayne Roth none required Intersection improvements - Finalize design in 2001 Victoria Street - King Jim Wideman none required Street to Lawrence Street - Complete Environmental Assessment in 2001 - Construction in 2002 Trussler Road Functional Tom Galloway none required Study - Highway 7/8 to New Dundee Road - Design in 2001, 2002 King Street East Widening none required Kitchener - Sportsworld Drive to Highway 401 - Design in 2001 - Construction in 2002 Homer Watson Boulevard Tom Galloway Kitchener Widening - Blockline Road to Bleams Road - Design in 2002 - Construction in 2003 Council - 11 - 02/28/2001

Northfield Drive Widening none required Dave Roeder - to Westmount Road - Design in 2002 - Construction in 2003 Breslau Bypass Bill Strauss Murray Martin - Design in 2001 - Construction in 2001, 2002 Airport Terminal Building Bill Strauss none required Expansion - Design in 2001 - Construction in 2002 Water Resources Fred Kent none required Protection Liaison Jim Wideman Committee Wilmot Centre Monitoring Wayne Roth Wilmot Program and Public Liaison Committee Rural Water Quality Jean Haalboom none required Program Biosolids Master Plan Joe Martens none required Wellesley Transition Team Jim Wideman Doug Bergman - Water/ Wastewater Systems

And that the Regional Municipality of Waterloo forward the request for local Councillor representatives on project and study teams to the Area Municipalities.

3. THAT the Regional Municipality of Waterloo grant pre-budget approval for the consultant assignment for the design and construction administration for the Cambridge Waste Transfer Station; and enter into an Engineering Agreement with Stantec Consulting Ltd. of Kitchener, Ontario to provide engineering services for final design, contract administration and construction inspection services for this project at an upset limit of $157,870 plus applicable taxes.

4. THAT the Regional Municipality of Waterloo take the following action with respect to the GRT Specialized Services Advisory Committee:

a) Adopt the Terms of Reference for the Specialized Transit Services Advisory Committee attached as Appendix A to Report # E-00-032.2 and; Council - 12 - 02/28/2001

b) Appoint Councillor J. Haalboom to the Specialized Transit Services Advisory Committee;

c) Acknowledge the members of the Specialized Transit Services Advisory Committee Terms of Reference Task Force for their assistance in the development of the recommended Terms of Reference and;

d) Direct staff to advertise for applications from individuals and groups whose desire it is to serve on the Specialized Transit Services Advisory Committee and further, that staff report back for Council's approval, with a list of those recommended to serve.

5. THAT the Regional Municipality of Waterloo take the following action with respect to the installation of automated banking machines within transit terminals:

a) Authorize the Chair and Clerk to sign an agreement with Communiteq Systems Incorporated of Cambridge, Ontario, for the installation of automated banking machines in the Kitchener Transportation Centre and the Cambridge Transit Terminal, such agreements to be satisfactory to the Regional Solicitor.

6. THAT the Regional Municipality of Waterloo amend Traffic & Parking By-law No. 00- 032, as amended, to reflect an increase in the speed limit from the existing 50 km/h to 60 km/h on Regional Road #53 (Fairway Road) from 120 metres east of Old Chicopee Trail to Regional Road #54 (Lackner Boulevard), in the City of Kitchener.

7. THAT the Regional Municipality of Waterloo:

a) Approve the five-part Leachate Control Plan for the Waterloo Landfill as outlined in E-01-018 including the following major components:

• design and construction of a purge well containment system at the southeast corner of the old landfill area; • expansion of the downgradient monitoring well network; • comprehensive re-evaluation of the site hydrogeology; • confirmation of the hydro corridor as a contaminant attenuation zone; and • development of contingency measures.

b) Enter into an Agreement with Conestoga-Rovers and Associates to provide engineering and hydrogeologic services necessary to support the Region in implementing the five-part Leachate Control Plan to an upset limit of $318,900 plus applicable taxes.

CARRIED

(Refer Items 1 to 7 incl. of PW-01-004/S)

Community Services Council - 13 - 02/28/2001

MOVED by J. Brewer SECONDED by W. Roth

That the Summary of Recommendations of the Community Services Committee dated February 20, 2001 be adopted as follows:

1. THAT the Regional Municipality of Waterloo authorizes the Commissioner of Planning, Housing and Community Services or the Director of Housing and Community Services, to execute Rent Supplement Agreements and any amendments thereto falling within the approved program budget.

CARRIED

(Refer Item 1 of CS-01-004/S)

Library Committee

MOVED by B. Strauss SECONDED by W. Roth

That the Summary of Recommendations of the Library Committee dated February 21, 2001be adopted as follows:

1. THAT the Regional Municipality of Waterloo:

a) approve Waterloo Regional Library’s Public Internet Access Policy as stated in Section 4.1 of Report P-LIB-01-002 dated February 21, 2001; and

b) accept the Internet Use Agreement, as amended, attached as Appendix B to Report P-LIB-01-002.

2. THAT the Regional Municipality of Waterloo agrees in principle to a reciprocal borrowing agreement for library service with the Perth Community Information Network, as outlined in Report P-LIB-01-003 dated February 21, 2001.

(Refer Item 1 & 2 of PCLIB-01-001/S)

Closed Meeting -Waterloo Spur -Transportation Corridor

Council members expressed their pleasure about the purchase of the rail corridor. The acquisition of the Waterloo Spur presents an exciting opportunity to secure a long term asset to the benefit of the community long term. The spur is a significant component of the Central Transportation Corridor and a key component for auto use reduction and achievement of goals related to sustainable communities, downtown redevelopment, economic health, the environment and transit usage.

MOVED by T. Galloway Council - 14 - 02/28/2001

SECONDED by L. Woolstencroft

THAT the Regional Municipality of Waterloo take the following action with regard to the Waterloo Spur: a) Grant pre-budget approval for the purchase of the Waterloo Spur as outlined in Report P- 01-012/F-01-003; b) Approve a running rights agreement with CN Rail with respect to the carriage of freight on the Waterloo Spur as outlined in Report P-01-012/F-01–003; and c) Authorize the Regional Chair and Clerk to execute the necessary documentation satisfactory to the Regional Solicitor and Commissioner of Planning, Housing and Community Services required to complete the above transaction.

CARRIED

(Refer report P-01-012/F01-003)

REGIONAL CLERK

MOVED by J. Brewer SECONDED by J. Wideman a) THAT the Regional Municipality of Waterloo approve City of Cambridge Traffic By-law 18-01 amending By-law 79-94. b) THAT the Regional Municipality of Waterloo approve City of Cambridge Traffic By-law No. 19-01 amending Traffic By-law No. 79-94. c) THAT the Regional Municipality of Waterloo pursuant to Section 44(1) of the Regional Municipalities Act, R.S.O., 1990, c.R.8, consent to a By-law to close and sell a public lane between Water Street South and Francis Street South, designated as Lots 103 to 109 and Lots 124 to 130, shown on Registered Plan 375, and designated as Part 2, on Plan 58R- 12848, in the City of Kitchener. d) THAT the Regional Municipality of Waterloo pursuant to Section 44(1) of the Regional Municipalities Act, R.S.O. 1990, c.R.8 consent to a By-law approving the closure of a portion of Kruegers Road, in the City of Cambridge.

CARRIED

(Refer CR-CLK-01-015 to CR-CLK-01-018 incl.)

CHIEF ADMINISTRATIVE OFFICER Council - 15 - 02/28/2001 a) Municipal Performance Measurement Program was distributed to the Councillors by G. Thompson, Chief Administrative Officer.

REGIONAL CHAIR

OTHER MATTERS UNDER COMMITTEE OF THE WHOLE a) CR-FM-01-002 - Consultant Selection - Design and Construction of Site Services for the Waterloo Region Emergency Services Training and Research Complex (Due to the cancellation of the A&F Committee Meeting, February 21, 2001, report brought directly to Council).

MOVED by B. Strauss SECONDED by T. Galloway

THAT the Regional Municipality of Waterloo enter into an Agreement with MTE Consultants Inc. as outlined in Report CR-FM-01-002 dated February 21, 2001 to provide standard engineering services for the final design and construction of site services for the Waterloo Region Emergency Services Training and Research Complex (WRES T&R Complex) to an upset limit fee of $199,910.00 plus contract administration and construction inspection fees estimated at $130,000.00, applicable taxes, and disbursements.

CARRIED b) Councillor Bergman announced the Licencing and Retail committee will be meeting on March 6, 2001 at 12:00 noon.

MOVED by J. Haalboom SECONDED by B. Strauss

THAT Committee of the Whole rise and Council resume.

CARRIED

MOVED by L. Woolstencroft SECONDED by F. Kent

THAT Council adopt the proceedings of the Committee of the Whole.

CARRIED

OTHER BUSINESS a) J. Smola asked that information and correspondence from the Clean Air Alliance be referred to the Community Services Committee. Council - 16 - 02/28/2001 b) C. Zehr understood there had been a News Release from the GRCA on the Conestogo Dam. K. Seiling had the release circulated to all Councillors. c) T. Galloway asked if staff are reviewing the “Stand Alone Model” from the City of Cambridge report. G. Thompson noted staff are reviewing the proposal, especially in regards to how the Regional services will be provided.

ENACTMENT OF BY-LAWS (FIRST, SECOND & THIRD READINGS)

MOVED by J. Brewer SECONDED by F. Kent a) THAT a By-law to amend By-law No. 00-032, as amended, being the Region's Traffic and Parking By-law to reflect an increase in the speed limit from the existing 50 km/h to 60 km/h on Regional Road #53 (Fairway Road) from 120 metres east of Old Chicopee Trail to Regional Road #54 (Lackner Boulevard), in the City of Kitchener be read a first, second and third time, finally passed and numbered 01-015, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. b) THAT a By-law to Impose the Regional Landfill Rate be read a first, second and third time, finally passed and numbered 01-016, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. c) THAT a By-law to Impose the Regional Sewage Rate be read a first, second and third time, finally passed and numbered 01-017, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. d) THAT a By-law to Amend the Wholesale Water Rates By-law be read a first, second and third time, finally passed and numbered 01-018, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. e) THAT a By-law to Authorize the Borrowing of Certain Sums to Meet Current Expenditures be read a first, second and third time, finally passed and numbered 01-019, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. f) THAT a By-law to Authorize the Borrowing of Certain Sums to Meet Capital Expenditures be read a first, second and third time, finally passed and numbered 01-020, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. g) THAT a By-law to Confirm the Actions of Council be read a first, second and third time, finally passed and numbered 01-021, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

CARRIED

ADJOURN Council - 17 - 02/28/2001

MOVED by B. Strauss SECONDED by J. Smola

THAT the meeting adjourn.

CARRIED

REGIONAL CHAIR, K. Seiling

REGIONAL CLERK, E. L. Orth REGIONAL COUNCIL MINUTES Wednesday, February 14, 2001

The following are the minutes of the Regular Council meeting held at 7:00 p.m. in the Regional Council Chambers, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, D. Bergman, J. Brewer, D. Craig, T. Galloway, J. Haalboom, F. Kent, J. Martens, J. Mitchell, W. Roth, J. Smola, B. Strauss, S. Strickland, J. Wideman, L. Woolstencroft, and C. Zehr.

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

PRESENTATIONS a) Gerry Martiniuk, M.P.P. for Cambridge - Presentation to Councillors Fred Kent and Jane Brewer.

Gerry Martiniuk presented Councillors F. Kent and J. Brewer with certificates from the Premier’s Office. These certificates thanked them for their years of dedicated service to the City of Cambridge as area municipal representatives. b) Thomas Schmidt, Director Water Services Division re: Sodium Levels in Drinking Water.

T. Schmidt announced that some municipal water supplies in the urban centres have been tested and show levels of sodium in the range of 20mg/l to 100mg/l. At these levels, staff are required to notify physicians of the levels so they can pass on this information to persons suffering from hypertension or congestive heart disease. T. Schmidt advised that any item with 20 mg of sodium or less could be classified as “sodium free” on consumer products.

DELEGATIONS a) Thomas Reitzel re: Police & Community Health issues.

T. Reitzel asked questions on the following: bulk fuel purchasing; recycling of construction materials; and the need for additional staffing for both Police and Community Health issues. He hopes the Council - 2 - 02/14/2001

Region will continue to support the programs of Police and Community Health. Councillor Strickland noted both Police and Community Health have asked for increases in staffing in the budget. b) Judy Greenwood-Speers, Green Party re: Green Party's perspective on Provincial funding for public transportation in the Region.

J. Greenwood-Speers presented information on car transportation including: the number of car trips per week currently in the Region; who is making these trips and for what purpose; and the need to reduce the number of individual car trips in favour of some form of public transportation in order to preserve the health and environment of the Region. J. Greenwood- Speers believed that the Region needs to promote growth within the urban areas and prevent urban sprawl. J. Greenwood- Speers presented information on Aerobus technology, a type of monorail which could be powered using wind or solar energy. She presented examples of where the technology is currently in place. J. Greenwood-Speers concluded by requesting that the Region invest in public transportation systems that will save land and money. Aerobus could do this by decreasing the amount of employee parking required, and increase the use of public transit.

Councillors agreed to have staff review the proposal and report back to Planning and Works Committee. c) Regional Reform Issues

1) Bruce McKenty, re: Regional Reform Issues

B. McKenty advised he was opposed to any further restructuring in the Region. B. McKenty reminded Councillors of the numerous studies which have been undertaken over the past several years. B. McKenty believed there would not be any cost savings by proceeding to a single tier structure. He used Halifax and Toronto as examples of restructuring. He noted costs have not been saved. He also advised Council that the Province is no longer interested in pursuing amalgamations and therefore Regional Council should not make a request for a facilitator.

2) Mike Connolly, Waterloo re: Regional Reform Issues

M. Connolly advised that there had been a decision reached in 2000 with all the local municipalities. The decision was to proceed with a further rationalization of services in a two-tier system. The final vote was lost at the Region. He asked that the Region continue to communicate with the local municipalities and push for a two-tier structure. M. Connolly questioned what a facilitator would provide. He asked that the Region not proceed until some response is received from the local municipalities.

3) Ben Tucci, Cambridge Councillor re: Regional Reform Issues

B. Tucci urged Council not proceed with the request for a facilitator. He stressed that the local municipalities should be left to run their own operations. B. Tucci expressed his frustration with the failed attempt for a local solution. He advised that Regional Council had turned down a solution that Council - 3 - 02/14/2001 was supported by the all Council forums. B. Tucci noted that the concerns outlined in Chairman Seiling’s report with respect to instability were not true of Cambridge. B. Tucci asked that the Regional Councillors representing Cambridge not support this request.

Councillors asked questions of B. Tucci about his position on Regional reform. B. Tucci advised that he doesn’t support a super city and doesn’t support a separated city for Cambridge at this time. He will, however, live with the recommendation of the task force recently appointed in Cambridge. Councillors questioned why Cambridge should be allowed to study various options but the Region should not be allowed to deal with this issue as the Regional Council sees fit. Councillors believed that Cambridge’s actions had heightened the issue of Regional reform very early in the term thus destabilizing the environment.

B. Tucci concluded that the Region needs to get on with other more important business. He advised that he would be willing to sit down as a group of all municipalities to discuss the issue of reform again.

4) Uwe Kretschmann, Cambridge re: Regional Reform Issues

U. Kretschmann believed that a facilitator was not required. U. Kretschmann believed that the process of a facilitator was not necessary unless a single tier structure was the desired outcome. U. Kretschmann stressed the need for strengthening and broadening the two-tier structure. U. Kretschmann believed that Cambridge would not send the result of their study to the Province, without further consultation with the Region.

Councillors asked for clarification on the U. Kretschmann presentation. Some Councillors had understood that Cambridge would be forwarding their report directly to the Province without further consultation. U. Kretschmann did not believe that Cambridge would unilaterally send their report.

Councillors agreed to bring forward the Regional Chair’s report.

Councillors expressed their support and opposition to the proposed recommendation. Those supporting the recommendation raised the following arguments and issues: the need to bring closure to a long standing issue; the need for increased stability within the Region as a whole; a facilitator does not preclude the Region from remaining a two-tier municipality; the ability of Regional Council to be autonomous and responsible for its owns actions; need for outside support; need to look at the broad long term picture; concern about Cambridge’s approach to resolving the issue, i.e. Cambridge’s actions have been the catalyst for further discussions; the use of an unbiased outsider for assistance and opportunity to show leadership. Those opposed to the recommendation offer the following arguments and issues: support for the two-tier structure, strong opposition to a single tier solution; the Region should have the ability to resolve this issue without outside assistance; the ability of Cambridge to set its own priorities with respect to their study; disappointment over the Regional position on the recommendation brought forward by the All Council Committee in the summer of 2000; disappointment that this issue is being discussed again. Council - 4 - 02/14/2001

MOVED by S. Strickland SECONDED by J. Wideman

THAT the Regional Municipality of Waterloo indicate to the Province of Ontario its desire to bring about a conclusion to the municipal reform debate in this Region,

And that the Regional Municipality of Waterloo call upon the Province of Ontario to facilitate a final resolution to the issue of municipal reform in Waterloo Region.

CARRIED

YEAS: J. Brewer, T. Galloway, J. Haalboom, J. Martens, W. Roth, K. Seiling, J. Smola, B. Strauss, S. Strickland, J. Wideman, C. Zehr

NAYS: D. Bergman, D. Craig, F. Kent, J. Mitchell, L. Woolstencroft (Refer to item RC-01-003)

MINUTES OF PREVIOUS MEETINGS

J. Wideman asked that his attendance be recorded at the Planning & Works Committee meeting on February 6, 2001.

MOVED by D. Bergman SECONDED by J. Wideman

THAT the following Minutes be approved: a) Council - January 31, 2001 b) Planning & Works - February 6, 2001 c) Community Services - February 6, 2001

CARRIED AS AMENDED

COMMUNICATIONS a) Grand River Conservation Authority re: 2001 Budget and Levy Meeting was received for information. b) Grand River Conservation Authority re: Public Open Houses was received for information. c) Councillor D. Craig re: Waterloo Regional Police Services traffic management issues and public concerns. d) Councillor L. Woolstencroft re: Municipal Restructuring was received for information. Council - 5 - 02/14/2001 e) Honourable , Minister of Natural Resources re: Council correspondence relating to Conestogo Dam was received for information. f) Gary Sosnoski, City Clerk, City of Kitchener re: Council resolutions from February 5, 2001 council meeting was received for information. g) Ted Arnott, M.P.P., re: Council resolution relating to funding for repairs to the Conestogo Dam was received for information. h) City of Cambridge Special Council Resolution (February 12, 2001) re: Request to Regional Council not to support the recommendation contained in RC-01-003. i) City of Waterloo Council Resolution (February 12, 2001) re: Requesting continued support of two-tier government; no support for one-tier and against any Provincial intervention. j) Dennis R. O'Connor, Commissioner, The Walkerton Inquiry re: Town Hall Meeting in the Regional Municipality of Waterloo was received for information. k) Ruth Heiman re: Thank You was received for information. l) Township of Woolwich Resolution (February 13, 2001) re: Supporting the recommendation contained in RC-01-003 pertaining to Regional Reform.

MOVED by B. Strauss SECONDED by J. Brewer

THAT Council go into Committee of the Whole to consider reports.

CARRIED

COMMITTEE REPORTS

Planning and Works Committee

F. Kent added a recommendation from the closed session on the purchase of land from Lencro Investments.

MOVED by F. Kent SECONDED by B. Strauss

That the Summary of Recommendations of the Planning and Works Committee dated February 6, 2001 be adopted as follows:

1. THAT the Regional Municipality of Waterloo grant pre-budget approval of the consultant assignment for the design, construction inspection and contract administration for the rehabilitation of the Conestogo Bridge over the Grand River and left turn lane construction Council - 6 - 02/14/2001

on Regional Road 17 (Sawmill Road) at Township Road 45 (Golf Course Road) in the Township of Woolwich; and enter into an Engineering Agreement with McCormick Rankin Corporation to provide engineering services for these projects at an upset limit of $37,500.00 plus applicable taxes for the design phase, with contract administration and construction inspection to be paid on a time basis.

2. THAT the Regional Municipality of Waterloo approve in principle the assumption of full responsibility for and ownership of the Township of Wellesley’s water distribution and wastewater collection systems subject to the negotiation of and subsequent approval by Regional Council of a transfer agreement and transition plan.

And that in the interim the Regional Municipality of Waterloo provide immediate assistance to the Township of Wellesley in the maintenance of the water distribution system on a fee- for-service basis.

And that the Regional Municipality of Waterloo approve the formation of a transition team, appoint a Regional Councillor to sit on the transition team, and request that the Township of Wellesley appoint a Township Councillor to sit on the transition team.

And that staff be authorized to discuss similar arrangements with any interested area municipality subject to final approval of Council.

3. THAT the Regional Municipality of Waterloo take the following actions with respect to the Ecological and Environmental Advisory Committee (E.E.A.C.):

a) Re-appoint the following persons for a three-year term ending December 31, 2003:

1. Bob Felker, Operations Manager 2. Joanne Toth, Environmental Scientist 3. Keith Warriner, Professor

b) Re-appoint Ron Donaldson, Hydrogeologist, for a two-year term ending December 31, 2002;

c) Appoint Dr. Eric Hood, Hydrogeologist, to a three-year term ending December 31, 2003; and

d) Appoint Les Misch, Environmental Consultant, and Professor Henry Regier to terms expiring December 31, 2001 to serve the balance of the terms vacated by the resignations of Alex MacLean and Arnie Fausto.

4. That the Regional Municipality of Waterloo authorize the holding of a Public Meeting to consider amendments to the Regional Official Policies Plan which provide for the following:

a) Update Map No. 2 (Provincially Significant Wetlands); and Council - 7 - 02/14/2001

b) Re-establish groundwater discharge area policies inadvertently deleted through the adoption of Amendment No. 12.

5. THAT the Regional Municipality of Waterloo acquire the lands described as Part 6, 7, and 19, on Plan 58R11575, situated in Breslau in the Township of Woolwich, from Lencro Investments Limited for the sum of $19,932.00 plus any associated costs and taxes as agreed.

CARRIED

(Refer Items 1 to 4 incl. of PW-01-003/S, Item 1 of CR-RS-01-002)

Community Services

MOVED by S. Strickland SECONDED by W. Roth

That the Summary of Recommendations of the Community Services Committee dated February 6, 2001 be adopted as follows:

1. THAT the Council of the Regional Municipality of Waterloo approve the following with respect to the Waterloo Local Housing Corporation:

a) The following individuals be appointed as Officers of the Corporation.

Larry Kotseff - Chief Executive Officer Larry Ryan, Corporate Treasurer Evelyn L. Orth, Corporate Secretary and Designated Officer under the Municipal Freedom of Information and Protection of Privacy Act;

b) The Region reaffirm its appointment of Councillor Bill Strauss to the Board of Directors of the Waterloo Local Housing Corporation;

c) Connie Giller, Regional Solicitor, be appointed as the Corporate Solicitor.

CARRIED

(Refer Items 1 of CS-01-003/S)

REGIONAL CLERK

CHIEF ADMINISTRATIVE OFFICER

REGIONAL CHAIR a) Regional Reform: RC-01-003 Council - 8 - 02/14/2001

This issue was dealt with under delegations. b) Memo: Police Service Presentations

This memorandum was received for information purposes.

OTHER MATTERS UNDER COMMITTEE OF THE WHOLE

MOVED by S. Strickland SECONDED by B. Strauss

THAT Committee of the Whole rise and Council resume.

CARRIED

MOVED by C. Zehr SECONDED by J. Wideman

THAT Council adopt the proceedings of the Committee of the Whole.

CARRIED

MOTIONS

NOTICE OF MOTION a) TAKE NOTICE THAT I, Councillor D. Craig, intend to introduce the following motion at the Council Meeting of February 14, 2001:

THAT the Regional Municipality of Waterloo request a presentation from the Waterloo Regional Police Services Board on the issue of traffic management concerns in the Region by the end of March, 2001.

D. Craig informed Council that he will be withdrawing his notice of motion in light of the Regional Chair’s memorandum on the upcoming Police Service presentations.

OTHER BUSINESS a) Petition - Lackner Boulevard and Keewatin Ave. - City of Kitchener

J. Smola presented the petition to Council. The petition is requesting the installation of traffic lights at the above noted intersection. The matter was referred to staff for a report. b) Upcoming meeting with MPPs Council - 9 - 02/14/2001

The meeting will be held on March 2, 2001. Councillors were asked to submit agenda issues to the Chair. A strategy will be planned for the meeting and for the presentation of these agenda issues.

QUESTIONS

ENACTMENT OF BY-LAWS (FIRST, SECOND & THIRD READINGS)

MOVED by B. Strauss SECONDED by C. Zehr

THAT a By-law to Confirm the Actions of Council be read a first, second and third time, finally passed and numbered 01-014, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

CARRIED

ADJOURN

MOVED by F. Kent SECONDED by J. Brewer

THAT the meeting adjourn.

CARRIED

REGIONAL CHAIR, K. Seiling

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO BUDGET COMMITTEE MINUTES February 14, 2001

The following are the minutes of the Budget Committee meeting held at 12:00 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario. Members present: Committee Chair T. Galloway, Regional Chair K. Seiling, D. Bergman, J. Brewer, D. Craig, J. Haalboom, F. Kent, J. Martens, J. Mitchell*, W. Roth, J. Smola, B. Strauss, S. Strickland, J. Wideman, L. Woolstencroft and C. Zehr.

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

OPENING REMARKS

Committee Chair Tom Galloway called the meeting to order at 12:20 p.m. He indicated that Larry Ryan, Chief Financial Officer would continue with the presentation held over from the January 31st meeting. Members were provided with information requested at the meeting of January 31st relating to the impact of a recession on social assistance caseloads.

T. Galloway advised the Police Services Board had approved their budget. He noted that the budget was subject to Regional Council approval and a Police Services Board delegation was scheduled on Friday, February 16, 2001.

2001 BUDGET OVERVIEW

Larry Ryan, Chief Financial Officer proceeded with the presentation of the 2001 - 2003 Financial Plan. L. Ryan reviewed the three-year plan and indicated that the intent was to educate committee members on the mechanics of the plan, review the strategic priorities, and allow questions on clarification of all of the priorities, prior to decision making.

L. Ryan reviewed the targets, described each of the strategic priority areas and focused on the overall objectives of each of the eight corporate strategic priorities: Families and Children; Homelessness/Affordable Housing and Poverty; Healthy Planned Communities; Maintain Existing Transportation Infrastructure and Services; Enhance/Expand Transportation Infrastructure and Services; Allocation of Financial Resources to External Programs; Corporate Support for Strategic Budget Priorities, and Long Term Financial Planning.

Budget Committee - 2 - 02/14/01

L. Ryan noted that specific criteria were used to prioritize each of the strategic priorities. Staff looked at the greatest benefits to the community, the magnitude of the financial impact, mandated programs, new initiatives versus deficiencies in core programs, and a "gut feeling". Staff has made recommendations, and Council will determine the priorities.

Gerry Thompson, Chief Administrative Officer indicated there was a focus on areas where budget allocations would make a difference.

Major initiatives identified in the three-year plan include ambulance service, a Go transit link to Milton, road rehabilitation and significant investment in Community Health programs.

L. Ryan guided members through the format of the budget plan, illustrating how the information was put together in order that members would be able to locate information efficiently.

DEPARTMENT HEAD PRESENTATIONS

Michael Schuster, Commissioner of Social Services presented the ten budget issues related to the Families and Children strategic priority.

Staff answered questions and provided clarification throughout the presentations.

Expansion of Child Care Fee Subsidies - T. Galloway asked if there was a waiting list. Staff advised there was no waiting list at this time; however, staff anticipates that as placements continue to grow, it will be important to have fee subsidies available to allow Ontario Works clients to participate in employment activities. Staff noted that the subsidies are not exclusive to Ontario Works participants. Subsidies are also provided to low income families in the Region.

Community Health Systems Planning - T. Galloway questioned why the District Health Council was not responsible for coordination of health services in the Region. Dr. Kassam responded that the District Health Council resources have been reduced and noted the importance of a functional integrated health system for the Region.

Therapeutic Counselling - Members suggested that a specific amount should be allocated rather than funds based on a formula.

Replacement of Kinsmen Child Care Centre - Staff noted that the feasibility study had been completed and was available for committee members. Five sites were considered and the Coronation school site has been identified as the preferred location. There were questions related to the cost of new construction versus rebuilding, partnerships, co-location proposals and the lack of provincial involvement.

Staff answered questions and provided clarification as required for the following: Access to Clinics and Health Services, Administrative Services/Sunnyside, Social Planning Services, Women's/Family Health, Purchase of Service Rates for Community Child Care Centres, and Funding of Social Planning Councils.

*Councillor J. Mitchell arrived at 2:00 p.m. Larry Kotseff, Commissioner of Planning, Housing and Community Services presented the Budget Committee - 3 - 02/14/01 nine budget issues under the Homelessness/Affordable Housing & Poverty strategic priority.

Emergency Shelter Funding - L. Woolstencroft asked if the Region was involved in maintenance improvements with any of the facilities funded by the Region. She felt that the Region could maximize on its investment if improvements were made. Suggestions included among other things, ensuring good ventilation, proper insulation, and adequate heating.

Staff advised that the funds pay for an increase in per diem and not renovations. Staff noted that the region has no control over maintenance expenses.

Poverty Prevention and Alleviation - In response to concerns raised by committee members, staff advised that the information on poverty in rural townships came from a study from across Canada; however, Waterloo was not specifically addressed. Staff would like to get a better picture for Waterloo Region and it is their intention to meet with the agricultural groups. Members suggested that the Region has a unique farming community and the comments in the report do not reflect what is happening in Waterloo Region. Committee members felt it was important to treat the rural community equally with the urban community.

Social Housing Administration - Staffing - Members raised concerns regarding the increase to complement of 5.8 FTEs, mortgages, qualification for funding, reserves to cover new costs, and service levels.

Establish an Income Support Office in Kitchener, Integrate Income and Employment Services in Three Locations Across the Region - Staff noted that changes under the New Delivery Model will have a significant impact over the next two years. The change from home visits to desk-size interviews will have a substantial impact on staff and clients. J. Mitchell was concerned that there are some families who are unable to get to an office and staff assured committee members that as required, home visits will still be conducted.

It is proposed that a location in Kitchener will be more accessible to clients to ensure they will have exposure to a variety of programs and services.

Staff will be involved in extensive training to address the changes.

In response to a question from J. Haalboom, staff advised they are able to determine where the greatest demands are based on the caseload information within the system. The highest number of clients live in Kitchener.

The following budget issues were discussed and points of clarification provided by staff as required: Rates for Domiciliary Hostel Services, Development of Employment Resources and Opportunities to best meet clients needs, Supporting Communities Partnership Initiative (SCPI), Coda/Lutherwood Grant, and Commitment to Employment Services given Potential Funding Shortfall.

Dr. Hanif Kassam, Medical Officer of Health and Commissioner of Community Health Budget Committee - 4 - 02/14/01 presented the first thirteen budget issues under the Healthy & Planned Communities strategic priority. The final ten budget issues will be presented on Friday, February 16, 2001.

Ambulance Services - Committee members discussed the new ambulance service including the present triple response to emergencies (Police, Fire and Ambulance), the importance of a nine minute response, the ability to determine when other resources are required or not, central dispatch, downloading of ambulance service by the province and expectation of standards, defibrillators in emergency units, location of ambulances, location of ambulance stations, selection of the appropriate model for Waterloo Region, the use of first response vehicles, paramedics, and the importance of providing a service standard across the Region both in the urban and rural areas.

Infectious Disease and Outbreak Control - questions were raised around the number of FTEs required under the budget issue.

Drinking Water Protection Regulations - Staff noted that the recent mandatory changes by the Province have increased the municipality’s monitoring and water quality reporting requirements, imposing significant impacts on staff workloads.

Environmental Health Risks - Committee members raised questions concerning water quality, the new regulation of rabies immunization, new mandatory programs, role of the Ministry of the Environment, sewage and land use issues, and water testing.

Wastewater Biosolids Disposal Review - Members were concerned about the current practice of land application of biosolids. Staff responded they are reviewing the practices, looking at the options and impacts, and will bring forward a plan to Regional Council later in the year.

Vehicle Emissions/Servicing (CR) - Committee members were advised this budget issue is charged back with no impact on the tax levy. Members discussed contracting the service out, advantages of providing service in-house, comparison of contracting out versus regional staff.

The following budget issues were presented and questions addressed by staff: Environmental Enforcement Services - Analytical Technicians, ROPP Review, Environmental Planning Enhancements, Waste Management Customer Service, Customer Service Enhancements, Development Planning Enhancements, and Long Term Water Strategy Implementation.

Throughout the presentations, considerable discussion ensued regarding requests for additional FTEs. Committee members asked staff to provide additional information on the requests for FTEs.

Staff advised the information would be provided at the next budget meeting.

In addition, C. Zehr requested that staff provide information on the reasons for the tax increase that could be provided to the public. He felt it was important to be able to provide the information to the public to make them aware of the constraints at the Region. The suggestion was made to provide a breakdown of the budget issues identifying mandated programs, program enhancements, discretionary programs, downloaded services, inflationary items, and other information that would be useful. L. Ryan confirmed that the information would be provided to budget committee.

Budget Committee - 5 - 02/14/01

Chair T. Galloway noted budget discussions would reconvene on Friday, February 16, 2001 at 8:30 a.m. and adjourned the meeting.

COMMITTEE CHAIR, T. Galloway

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO BUDGET COMMITTEE MINUTES February 16, 2001

The following are the minutes of the Budget Committee meeting held at 8:30 a.m. in the Regional Council Chambers, 150 Frederick Street, Kitchener, Ontario. Members present: Committee Chair T. Galloway, Regional Chair K. Seiling, D. Bergman, J. Brewer, D. Craig*, J. Haalboom, F. Kent, J. Martens, J. Mitchell, W. Roth, J. Smola**, B. Strauss, S. Strickland, J. Wideman***, L. Woolstencroft, and C. Zehr.

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

DEPARTMENT HEAD PRESENTATIONS

Staff continued with the presentations from where the Committee had left off on February 14, 2001.

Healthy & Planned Communities

Dr. Hanif Kassam, Medical Officer of Health and Commissioner of Community Health presented the remaining papers under this topic.

Enhanced Water Efficiency Program - questions were raised on the following; the twinning of the wastewater system for grey water; water conservation; is the use of water increasing or decreasing.

Master Plan for Heritage, Arts &Culture - no questions were raised.

Water & Wastewater Capital programs - Junior Engineer - no questions were raised.

Community Safety & Crime Prevention Resource Requirements - no questions were raised.

Regional Forest Property Management Plan & Boundary Surveys - questions were raised on the following: the level of management activity; the possibility of handling this issue through the GRCA. Staff will be exploring all options in dealing with this issue.

Enhancements to Emergency Measure Program - Committee members questioned if a full time position was actually required. G. Thompson, C.A. O. explained how this position had Council - 2 - 02/16/01 been previously reduced to .6 of an FTE but the demands and requirements of the position require a full time commitment.

Water Resources Protection- Hydro geological Technician - Staff were questioned whether or not the base budget in this area had been previously reduced as other Hydro geological staff were moved to different projects.

Planning Data & Analysis - no issues were raised.

Tourism Marketing Initiatives - this issue is not being recommended by Staff.

**J. Smola entered the meeting.

Research & Data Analysis - this issue is not being recommended by Staff at this time. It will however appear in the next budget cycle.

Maintain Existing Transportation Infrastructure and Services

These strategic priorities were presented by John Hammer, Director, Transportation Division.

Airport Capital Program - Maintenance - The following questions were raised: outside funding resources; aeronautical art for the terminal building; fees for the use of airport lands and runways; the one-time capital costs for the airport.

Transit Fleet - Maintenance Materials - The following concerns were raised: the type of fuel used for the buses; the pooling of information through the Federation of Canadian Municipalities; emissions study to determine the most efficient fuel source. D. Snow noted the increase in this budget area will more accurately reflect the current costs.

Transit Fleet - Engine and Transmission Rebuilding Program - Committee members asked if the standard was being increased. D Snow, Director Transit Services Division, advised that certain items had not been budgeted into the operating base and there were no increases in the standards. The intent is to build a reserve for this type of maintenance.

Security for Kitchener Transit Terminal - Staff were asked if this request could be dealt with differently. Schedules are currently reviewed but additional funds are required.

Specialized Transit Vehicle Replacement - no questions raised.

Roads Capital Base Program - Te following issues and concerns were raised: additional sources of funding, i.e. superbuild fund; special levy for roads; shadow road tolls; gasoline tax; a comprehensive program to increase the money spent on the infrastructure; balancing the environment with the infrastructure. The general consensus was that an increase is required in this area, however, the increase proposed does not fully address the concerns. F. Kent noted he will be requesting further funds via a resolution later in the budget process.

Traffic Sign Maintenance - Staff are shared between different program areas.

Airport Infrastructure Maintenance - no question raised. Council - 3 - 02/16/01

Graphic Design Services - Committee members questioned if these services could be contracted out. J. Hammer responded that many of these activities are last minute.

Infrastructure Management System - no questions raised.

Traffic Signal Maintenance - no questions raised.

Road Painting Maintenance - no concerns raised.

Transit Capital Program (Excluding Vehicle Purchase) - no concerns raised.

Transit Fleet - Maintenance Staff - questions were raised about the need for additional staff. D. Snow advised that the maintenance is just not getting done and there is considerable overtime. This budget request should help to address the overtime issue but is required because of the size of the fleet and that inappropriate funds were budgeted in the past. There has not been an increase in the former Cambridge transit staff in the past 10 years.

Committee members were concerned about how the area rating would be impacted by these transit issues. They asked that the next budget meeting in February show clearly how the various area rates are impacted by these increases. They noted that the overall increase was 3.9% but the various activities are funded differently, therefore different increases would actually be realized across the area municipalities. Staff were requested to provide this information for the February 28, 2001 meeting.

Traffic Control System Maintenance - no concerns were raised.

After Hours Dispatch Services - clarification on the issue was asked for but no concerns were raised.

Enhance/Expand Transportation Infrastructure and Services

These strategic priorities were presented by Larry Kotseff, Commissioner of Planning, Housing and Community Services.

The following priorities were introduced: Airport Capital Program - Expansion, Property Acquisition for Central Transit Corridor, Transit - Enhanced Customer Services, Implement Transportation Demand Management Program, Transit Productivity and Service Quality Enhancements, Transit Service Expansion Based on GRT 5 year Business Plan Transportation Planning Development Review and GRT Specialized Eligibility . Some question were raised about the priorities. Concerns were expressed about the funding formulas used for these items, i.e.. funding from the Waster Water Capital Reserve Fund, and user rates for transit services.

Implementation of Cycling Master Plan - J. Mitchell questioned why this priority did not receive a higher ranking. Staff responded that the projects completed to date had been intermittent and currently there were not enough funds to expand this program. Committee members expressed concern that enough money has not been included in capital projects to ensure the continued implementation of the cycling plan. Several committee members asked Council - 4 - 02/16/01 that this item be re-examined for inclusion in the budget.

DELEGATIONS

Grand River Conservation Authority (GRCA)

L. Ryan, Chief Financial Officer presented the budget priorities dealing with the GRCA.

Paul Emerson, Chief Administrative Officer, Peter Krause, Chair of the GRCA and Keith Murch, Treasurer presented information on the following: watershed management including flood control and water flow; recreation and education activities; active conservation and outdoor education centers and budget information for all program areas. Keith Murch explained the history of GRCA funding i.e. declining Provincial funds, the area municipal contributions and depletion of reserve funds. The per capita funding of the GRCA has dropped from approximately $12.00 per capita to $4.50 per capita over the last 5 - 10 years. The GRCA wants to return to a funding model of $5.81 - $7.00 per capita.

Committee members voiced their concerns about the Conestogo Dam project. All committee members recognized the significance of this structure for watershed management. P. Krause announced that the GRCA is counting on some Superbuild funding to help with the project. P. Krause informed committee members that several of the other member municipalities have made commitments to the GRCA for the upcoming year. Currently Guelph, Brantford, and all 5 municipalities in the upper Grand have committed to their allocation.

Several committee members stressed the need to review this section of the budget more closely. There was a desire to help the GRCA in achieving their funding requirements.

Police Services

Police Chief Larry Gravill, thanked Regional Councillors for their support in hiring additional officers in 2000. Chief Gravill explained the Board’s budget process and the anticipated increase of 9.7%. Part of the budget increase is due to the annualized cost of the additional officers. This impact alone is 3.9% .

Committee members referred to the budget contained in the “Preliminary Budget Book 2001" page 169 and 170. Committee members reviewed both the operating and the capital budget. Committee members spoke on the following topics: staff costs related to court time; traffic management; liability and vehicle insurance; training standards for new and existing officers; renovations to Divisions 2 & 3 and the use of the new fire training centre.

*D. Craig left the meeting.

Opportunities 2000

Pat Henderson and Paul Borne provided a slide presentation. The presenters requested that the Region become one of the three lead sponsors for this program. They also requested that the Region provide two Regional staff to work as an integral part of the team implementing the program and provide $50,000 to match private sector contributions for the project’s core operations. The delegation explained their current activities, current sponsors and upcoming Council - 5 - 02/16/01 projects and anticipated outcomes. Committee members congratulated the delegates on their work to date.

*** J. Wideman left the meeting.

USER RATES

Committee members agreed to deal with the user rates even though the review of the budget priorities had not been completed.

Committee members discussed how making the decision now would or could be impacted by any further changes. After considerable debate it was decided to proceed.

MOVED by F. Kent SECONDED by W. Roth

1. THAT the Regional Municipality of Waterloo approve for Water Supply, the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2020 Capital Forecast.

And that the Regional Municipality of Waterloo approve a Regional Water Rate of $2.02 per one thousand gallons (44.4347 cents per cubic metre) for the period March 1, 2001 to February 28, 2002;

And that the necessary by-law be introduced.

2. THAT the Regional Municipality of Waterloo approve for Wastewater Treatment the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2020 Capital Forecast.

And that the Regional Municipality of Waterloo approve a Regional Wastewater Rate of $1.44 per one thousand gallons (31.676 cents per cubic metre) for the period March 1, 2001 to February 28, 2002;

And that the necessary by-law be introduced.

3. THAT the Regional Municipality of Waterloo approve for Waste Management the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2010 Capital Forecast.

And that the Regional Municipality of Waterloo approve Regional Tipping Fees as follows:

a) $45.00 per metric tonne of waste from commercial customers; and b) $65.00 per metric tonne of waste collected by area municipalities

for the period January 1, 2001 to December 31, 2001;

And that the necessary by-law be introduced.

CARRIED

Council - 6 - 02/16/01

USE OF THE WASTE WATER RESERVE FUND

Committee debated the issue of using the wastewater reserve fund for one-time capital projects. There was concern that this was an inappropriate use of funds. It was agreed that this issue needed to be clarified so the budget process could continue.

MOVED by K. Seiling SECONDED by S. Strickland

That Committee support in principle the transfer of $10,000,000 from the Wastewater Reserve Fund for the one time funding of projects subject to receiving a satisfactory legal opinion.

CARRIED

OUTSTANDING ISSUES

Chair Galloway asked how members wished to proceed from this point. G. Thompson, C.A.O. suggested could prepare a budget at 3.5%. Committee members asked that the budget be prepared taking into consideration those issues raised during the recent meetings, i.e. GRCA; cycling master plan and roads infrastructure.

MOVED by J. Brewer SECONDED by S. Strickland

That staff be directed to prepare a 3.5% budget taking into consideration the areas of interest raised by Committee members.

CARRIED

NEXT MEETING

Committee members agreed to start the next meeting at 12:00 noon on February 28, 2001.

T. Galloway adjourned the meeting.

COMMITTEE CHAIR, T. Galloway

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO BUDGET COMMITTEE MINUTES February 28, 2001

The following are the minutes of the Budget Committee meeting held at 2:00 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario.

Members present: Committee Chair T. Galloway, Regional Chair K. Seiling, D. Bergman*, J. Brewer, D. Craig, J. Haalboom*, F. Kent, J. Mitchell, W. Roth, J. Smola*, B. Strauss**, J. Wideman, L. Woolstencroft and C. Zehr*

Regrets: J. Martens, S. Strickland

DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

OPENING REMARKS

Committee Chair Tom Galloway called the meeting to order and noted the Department Head presentations should be concluded within this budget session.

*D. Bergman, J. Haalboom, J. Smola and C. Zehr joined the budget discussions at 2:25 p.m.

2001 BUDGET OVERVIEW - COMPLETION OF BUDGET PRESENTATION

Larry Ryan, Chief Financial Officer proceeded with the presentation of the 2001 - 2003 Financial Plan beginning with the strategic priority of Allocation of Financial Resources to External Agencies.

Staff answered questions and provided clarification throughout the presentations.

Fire Training Facility Operating Costs - L. Ryan provided a brief review of the partnerships within the Region for the training facility. The facility will be used by fire, ambulance and police. The Region will be responsible for the basic site operating expenses. Any site users will be responsible for training related costs.

Increased Budget for Grants to Organizations - Staff noted the request for an increase was due to the request by new organizations and increases requested by existing groups. The Grants Committee will determine the allocation of funds following budget approval. Staff anticipates grant decisions will be made by June.

Budget Committee - 2 - 02/28/01

Connie Giller, Regional Solicitor presented the thirteen budget issues related to the Corporate Support strategic priority.

Facilities Management Support for Capital Projects - no questions were raised.

Provincial Offences Courts Resource Requirements - questions related to requirements for additional staff resulting from increased volumes or increase in service delivery standards required by the Ministry; Region’s control over imposed requirements; accountability; ways of finding efficiencies; identification of efficiencies in budget, and clarification of additional staff requirements in Cambridge for security purposes.

Information Management/Information Systems Support to Programs - no questions raised.

Community Centre Service Delivery - questions related to the potential provincial funding from the Connect Ontario Program and the impact on the budget; disposition of funds if additional money is received from the province.

Human Resource Requirements - questions raised related to transfer of human resources staff when transit, ambulance, and social housing were transferred to the Region; human resource function part of overall operating budget; transfer from private operators - information on human resources not available; stability of WSIB Reserve.

Finance Resource Requirements - questions raised related to relocation of staff to address increase in service demands; assumption of new programs; affect of aggressive cut backs in mid-90s.

Office Suite Upgrade - questions raised related to requirement of additional equipment. Staff advised the existing three-year equipment replacement policy will accommodate the upgrade.

Corporate Communications Resource Requirements; Corporate Publishing Support to Programs and Maintenance of the Regional Archives Program; Accommodation Study - Major Facilities; Information Systems Network and Application Support; Information Technology Support for Community Health and Social Services; Legal Support to Programs - no questions raised.

Larry Ryan, Chief Financial Officer presented the final budget issues related to the Long Term Financial Planning strategic priority.

Capital Financing Policy - questions raised related to debentures versus pay as you go; use of $10 million from Wastewater Capital Reserve Fund; length of time to recoup wastewater reserve; flexibility to respond to future emergencies.

L. Ryan provided a brief overview of the Capital Financing for Fire Training Centre, Establishment of Income Support Contingency and Police Capital Financing Plan.

**B. Strauss left the meeting.

Committee Chair T. Galloway thanked staff for their presentations.

Committee members recessed at 3:35 and reconvened at 3:50 p.m. Budget Committee - 3 - 02/28/01

USE OF WASTE WATER RESERVES FOR ONE TIME FUNDING

G. Thompson, Chief Administrative Officer advised the Regional Municipalities Act clearly provides Regional Council with the authority to use the reserve funds from the Wastewater Capital Reserve Fund.

REVISED RECOMMENDED BUDGET PRESENTATION

L. Ryan highlighted the two proposed budget scenarios.

The revised budget position to maintain a 3.9% Tax Rate for 2001 allows funding for the GRCA to be implemented in 2001 rather than 2002/2003; Opportunities 2000 would be funded as a one time budget issue, and funding for partial implementation of the Cycling Master Plan would be included in each year of the three-year budget. Unutilized base reductions in Transit and Police Services and the deletion of the Farm/Urban Project would provide adequate funding to support this scenario. Staff is recommending that no funds be used from the Tax Stabilization Fund for this scenario.

The second scenario provides for a reduction in the 2001 Tax Rate to 3.5%. The GRCA would be implemented in 2001/2002; Opportunities 2000 would be funded as a one time budget issue; partial implementation for the Cycling Master Plan would occur in 2003. In order to achieve a 3.5% Tax Rate the following funding sources will be required: unutilized base reductions in Transit and Police Services, reduction of Community Health staff, elimination of Farm/Urban Project, use of contingency and tax stabilization funds. Staff is not in favour of this scenario for the following reasons: funding for cycling in 2003 results in missed opportunities for 2001/2002, staff is not in favour of using tax stabilization or contingency funds for budget reductions; importance of maintaining financial sustainability.

Questions raised related to potential changes in funding formula for GRCA; adequacy of cycling funding; unused allocations placed in reserves for use in subsequent years; other sources within budget for reductions; road improvements; limited financial capacity taking into consideration downloading, mandated programs, hospital funding; comparisons between 3.9% and 3.5%, and Income Support Office.

IMPLICATIONS OF AREA RATES

L. Ryan noted the information paper was provided to committee for their information. Staff answered questions relating to the following: higher rates in some areas due to increase in diesel fuel, coal and an increase in service levels; rates to be adjusted as harmonization in service levels occur; assessment growth factors.

OTHER QUESTIONS AND DISCUSSIONS

The following information papers were provided to committee members: Emissions/Servicing of Vehicles, FTE Summary, One Time Budget Issues, and Annualization of Budget Issues.

BASE BUDGET DISCUSSION

Budget Committee - 4 - 02/28/01

Committee members and staff addressed the following concerns or questions: the need to have background information on staff requests as they relate to either downloaded services or new initiatives; staff transfers; support for staff increases; prioritization of needs; are we running a “tight” ship; extensive examination by staff of each program prior to budget deliberations; corporate effectiveness review completed by staff; inflation; escalated fuel and utility costs; changes in programs occur throughout the year and are provided to Council as required; contribution of auditors to annual report; auditors provide suggestions on improvements to organization; use of internal and external audits; presentation of “bare bones” budget; budget included trade-offs; affects of provincial tax policy; use of tax stabilization/contingency funds for budget items; need for public to understand the budget process; topics for inclusion in strategic planning session; contingency plans for a recession; reserve funds; identification of unfunded mandates, ie. water regulations; previous commitment to Police Services, and new commitments, ie. social housing.

Committee members requested information on reserve funds. Staff noted the Annual Report provides the information and copies will be provided to committee on March 21, 2001.

BUDGET RESOLUTIONS

MOVED by D. Bergman SECONDED by W. Roth

THAT the Regional Municipality of Waterloo approves the following with regard to the budget of the Waterloo Regional Library, as contained in Report P-LIB-01-001 dated February 21, 2001:

1) The 2001 Library Operating Budget with a Net Levy of $1,120,517; and 2) The 2001 Library Capital Budget and 2002-2010 Capital Forecast.

CARRIED

Committee members debated the issue of a motion at this time with regard to the Regional budget. Members indicated they felt more information was required and wanted the opportunity to look at other options prior to making a final decision. An amendment was made to the motion to allow the document to go before the public as a "working document".

MOVED by K. Seiling SECONDED by D. Bergman

That the Regional Municipality of Waterloo approves, as a working document, the 2001 Property Tax Operating Budget with a Net Regional Levy of $223,295,986 (3.9%), subject to public input, tax policy implications and/or other information prior to final budget approval.

CARRIED NEXT MEETING

Chair T. Galloway noted budget discussions would reconvene on Wednesday, March 21, Budget Committee - 5 - 02/28/01

2001 at 2:00 p.m. and adjourned the meeting.

COMMITTEE CHAIR, T. Galloway

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO

PLANNING AND WORKS COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on February 20, 2001 at 9:00 a.m. in the Council Chamber, 150 Frederick Street, Kitchener, Ontario. Members present were: Chair, F. Kent, J. Haalboom, J. Martens, K. Seiling, B. Strauss, J. Wideman and L. Woolstencroft

Regrets: D. Bergman and T. Galloway

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS a) Mr. Carlo Veras re: 512 Coronation Boulevard, City of Cambridge. Engineering Report E- 00-105 dated November 8, 2000 and Regional Council resolution dated November 15, 2000 attached.

C. Veras advised Committee members that he does not feel safe on his property. He is concerned about the safety of the neighbourhood and his customers. C. Veras noted drivers continue to cut through his property in order to avoid the light at Coronation Boulevard. He noted that the intersection does not meet any of the safety standards. He believes the Region should help him to improve this situation.

Committee members believed C. Veras should have known the limits of his property when he had purchased it. K. Seiling advised Committee members he had meet with C. Veras and his solicitor to discuss this issue previously. There are no safety concerns on the Regional roads in the location because of the existing intersection control signals. Committee members agreed the original offer to C. Veras should continue but they would not support any further requests.

MOVED by J. Martens SECONDED by J. Wideman

That Committee take no further action with respect to the request of C. Veras and his property at 512 Coronation Boulevard.

CARRIED b) Ms. Jennifer Niece, Waterloo Public Interest Research Group Re: Funding Kitchener- Guelph Traffic Reduction Initiative.

J. Niece requested funding for the Kitchener-Guelph Traffic Reduction Initiative. This project will P & W - 2 - 02/20/01 determine the travel needs of inter-city commuters. The research will be followed by an action- oriented program to facilitate the voluntary reduction of automobile use among survey participants and other commuters. It is anticipated that this project will take 12 months. The total funding required is $90,000. J. Niece asked that the Region contribute $5,000 to $8,000. The group will be collecting private sector funding as well.

MOVED by K. Seiling SECONDED by J. Wideman

That the funding request of the Waterloo Public Interest Research Group be referred to staff for review and a report brought back to the Planning & Works Committee.

CARRIED

3. REPORTS - PLANNING, HOUSING AND COMMUNITY SERVICES

TRANSPORTATION PLANNING DIVISION a) P-01-023, Route 71 Melran and Proposed Cambridge Business Park BusPlus Service.

John Cicuttin, Manager, Transit Development outlined the changes for members of the committee.

MOVED by J. Haalboom SECONDED by B. Strauss

THAT the Regional Municipality of Waterloo adjust the days and hours of operation for Route 71 MELRAN - BusPLUS (Exhibit 1) in east Hespeler to 6:30 AM to 9 AM and 2:30 PM to 6 PM Monday to Friday, and that a new BusPLUS service be introduced to the Cambridge Business Park as illustrated by Exhibit 2 effective April 2, 2001.

CARRIED

ADMINISTRATION b) E-01-008, 2001 Transportation and Environmental Services Project Team Membership.

MOVED by J. Wideman SECONDED by B. Strauss

THAT the Regional Municipality of Waterloo appoint Regional Councillors to the various project and study teams as follows:

P & W - 3 - 02/20/01

PROJECT/ REGIONAL AREA STUDY TEAM COUNCILLOR MUNICIPALITY APPOINTED REPRESENTATION REQUIRED

Five-Year Business Plan Jim Wideman - for Grand River Transit - Steering Committee

Cambridge Area Fred Kent Cambridge Operations Review

Laurelwood Transit Lynne Woolstencroft Waterloo Service Expansion

Aeronautical Noise Jake Smola Kitchener Management Committee Guelph

Regional Cycling Master Jane Mitchell - Plan Review

Central Transportation 2 Regional Councillors Cambridge/ Corridor Study required Kitchener-Waterloo

Fairway Road Extension - Jean Haalboom Cambridge & Kitchener Zeller Drive to Reg. Road 17 - Commence Environmental Assessment

Erb/Wilmot Line - Regional Councillor Waterloo/Wilmot Intersection improvements required - Finalize design in 2001

Victoria Street - King Jim Wideman Kitchener Street to Lawrence Street - Complete Environmental Assessment in 2001 - Construction in 2002

Trussler Road Functional Tom Galloway Kitchener Study - Highway 7/8 to New Dundee Road - Design in 2001, 2002

King Street East Widening - Kitchener - Sportsworld Drive to Highway 401 - Design in 2001 - Construction in 2002

P & W - 4 - 02/20/01

Homer Watson Boulevard Tom Galloway Kitchener Widening - Blockline Road to Bleams Road - Design in 2002 - Construction in 2003

Northfield Drive Widening - Waterloo - Weber Street to Westmount Road - Design in 2002 - Construction in 2003

Breslau Bypass Bill Strauss Woolwich - Design in 2001 - Construction in 2001, 2002

Airport Terminal Building Bill Strauss Woolwich Expansion - Design in 2001 - Construction in 2002

Water Resources Fred Kent - Protection Liaison Jim Wideman Committee

Wilmot Centre Monitoring Regional Councillor Wilmot Program and Public required Liaison Committee

Rural Water Quality Jean Haalboom - Program

Biosolids Master Plan Joe Martens -

Wellesley Transition Team Jim Wideman Doug Bergman - Water/ Wastewater Systems

And that the Regional Municipality of Waterloo forward the request for local Councillor representatives on project and study teams to the Area Municipalities.

CARRIED

DESIGN AND CONSTRUCTION DIVISION c) E-01-013, Pre-Budget Approval and Consultant Selection - Design and Construction P & W - 5 - 02/20/01

Services For the Cambridge Waste Transfer Station. Some Committee members questioned whether or not this project should proceed and if the cost of the consultant would be recoverable from Cambridge if they left the Region. After debate Committee members agreed the project should proceed because the work is required regardless of future circumstances, cost could be recovered and Cambridge tax payers still contribute to the Region at this time.

MOVED by J. Wideman SECONDED by J. Martens

THAT the Regional Municipality of Waterloo grant pre-budget approval for the consultant assignment for the design and construction administration for the Cambridge Waste Transfer Station; and enter into an Engineering Agreement with Stantec Consulting Ltd. of Kitchener, Ontario to provide engineering services for final design, contract administration and construction inspection services for this project at an upset limit of $157,870 plus applicable taxes.

CARRIED

TRANSIT SERVICES DIVISION d) E-00-032.2, Specialized Transit Services Advisory Committee Terms of Reference.

MOVED by B. Strauss SECONDED by J. Wideman

THAT the Regional Municipality of Waterloo take the following action with respect to the GRT Specialized Services Advisory Committee: a) Adopt the Terms of Reference for the Specialized Transit Services Advisory Committee attached as Appendix A to Report # E-00-032.2 and; b) Appoint Councillor J. Haalboom to the Specialized Transit Services Advisory Committee; c) Acknowledge the members of the Specialized Transit Services Advisory Committee Terms of Reference Task Force for their assistance in the development of the recommended Terms of Reference and; d) Direct staff to advertise for applications from individuals and groups whose desire it is to serve on the Specialized Transit Services Advisory Committee and further, that staff report back for Council's approval, with a list of those recommended to serve.

CARRIED

P & W - 6 - 02/20/01

e) E-01-025, Automated Banking Machines.

MOVED by J. Wideman SECONDED by J. Martens

THAT the Regional Municipality of Waterloo take the following action with respect to the installation of automated banking machines within transit terminals:

Authorize the Chair and Clerk to sign an agreement with Communiteq Systems Incorporated of Cambridge, Ontario, for the installation of automated banking machines in the Kitchener Transportation Centre and the Cambridge Transit Terminal, such agreements to be satisfactory to the Regional Solicitor.

CARRIED

TRANSPORTATION DIVISION f) E-01-022, Increasing Existing Speed Limit on Regional Road #53 (Fairway Road) from 50 km/h to 60 km/h, City of Kitchener.

MOVED by J. Martens SECONDED by J. Wideman

THAT the Regional Municipality of Waterloo amend Traffic & Parking By-law No. 00-032, as amended, to reflect an increase in the speed limit from the existing 50 km/h to 60 km/h on Regional Road #53 (Fairway Road) from 120 metres east of Old Chicopee Trail to Regional Road #54 (Lackner Boulevard), in the City of Kitchener.

CARRIED

WASTE MANAGEMENT DIVISION g) E-01-009, Waste Management Division Program Overview.

J. Archibald made a presentation on the role and responsibilities of the Waste Management Division. The presentation covered the various facilities, the landfill capacity, the existing recycling programs and waste collection programs, ISO 1400 registration, performance measurers and upcoming projects. The Report was received for information. h) E-01-018, Leachate Control Plan - Waterloo Landfill.

MOVED by K. Seiling SECONDED by B. Strauss

THAT the Regional Municipality of Waterloo: P & W - 7 - 02/20/01

a) Approve the five-part Leachate Control Plan for the Waterloo Landfill as outlined in E-01- 018 including the following major components:

· design and construction of a purge well containment system at the southeast corner of the old landfill area; · expansion of the downgradient monitoring well network; · comprehensive re-evaluation of the site hydrogeology; · confirmation of the hydro corridor as a contaminant attenuation zone; and · development of contingency measures. b) Enter into an Agreement with Conestoga-Rovers and Associates to provide engineering and hydrogeologic services necessary to support the Region in implementing the five-part Leachate Control Plan to an upset limit of $318,900 plus applicable taxes.

CARRIED

4. INFORMATION/CORRESPONDENCE

5. OTHER BUSINESS

Route 5

L. Woolstencroft asked for an update report on the ridership for Route 5. L. Woolstencroft explained that concerns have been raised about the school specials. L. Woolstencroft asked that staff document the amount of time it takes to prepare the report.

6. CLOSED SESSION

MOVED by J. Martens SECONDED by B. Strauss

That the meeting convene into closed Session pursuant to Part II, Section 14 (1) (c) of Procedural By-law No. 00-31.

CARRIED

The meeting moved into Closed Session at 11:00 a.m.

The meeting reconvened into Open Session at 11:40 a.m.

ADJOURN

MOVED by J. Wideman SECONDED by L. Woolstencroft

P & W - 8 - 02/20/01

THAT the meeting adjourn.

CARRIED

COMMITTEE CHAIR, F. Kent

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO

COMMUNITY SERVICES COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on February 20, 2001 at 1:30 p.m. in the Council Chamber, 2nd Floor, Regional Administration Building, 150 Frederick Street, Kitchener, Ontario.

Members present: Vice-Chair J. Brewer, J. Mitchell, W. Roth, K. Seiling, J. Smola, and C. Zehr*

Regrets: D. Craig, S. Strickland

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

2. DELEGATIONS a) Rick Haldenby, School of Architecture, and Mark L. Seasons, School of Planning, University of Waterloo, re: Community-University Research Alliance (CURA) Project

M. Seasons made a presentation to committee providing a status report on the CURA Project. The program looks at planning in the mid-sized city by researching the design processes in downtown cores. The knowledge gained from the program is shared with other communities. M. Seasons noted that the program received $600,000 from the federal government which will be allocated over a three-year period. S. Frenette, Director of Housing and Community Services is a Co-Director and will play a key role in the program. The Region contributes an annual amount of $25,000 of in- kind services, ie. staff time, space and equipment.

R. Haldlenby commended the Region on their involvement in the program.

*C. Zehr entered the meeting during the presentation on the CURA Project.

3. INFORMATION REPORTS/CORRESPONDENCE

1) P-01-027 Rent Supplement Program Update

Larry Kotseff, Commissioner of Planning, Housing and Community Services advised that in consultation with the legal department, it was suggested that delegated authority be given to staff for administrative purposes regarding rent supplement agreements. The delegated authority will allow staff to execute rent supplement agreements and amending agreements, as necessary.

Tim Welch, Housing Programs Administrator provided an update of the rent supplement program and answered questions from committee. MOVED by W. Roth SECONDED by J. Mitchell

THAT the Regional Municipality of Waterloo authorizes the Commissioner of Planning, Housing and Community Services or the Director of Housing and Community Services, to execute Rent Supplement Agreements and any amendments thereto falling within the approved program budget.

CARRIED

C. Zehr questioned the appropriateness of including the names of the buildings in the report. Committee members requested that staff look into this matter.

Report was received for information. b) SS-01-001 Ontario Works Placement Innovation Fund

Michael Schuster, Commissioner of Social Services noted that the Innovation Fund was an initiative to assist placement targets which were established by the Province. There have been five proposals and 100% provincial funding was received in the amount of $322,590 to implement three of the proposals. The Province recently announced a second Innovation Fund and staff have prepared four new proposals, which are outlined in the report, for submission.

David Dirks, Director of Employment and Income Support provided the history of the Innovation Fund and answered questions from committee.

W. Roth inquired as to how long the funding will exist and D. Dirks advised that the funding goes from year to year with no guarantees for continuation.

Report received for information. c) SS-01-002 National Child Benefit: New Project Development Fund - Funded Projects

M. Schuster noted that the report summarizes how the investments were made under the fund with requests ranging from $5,000 to $15,000. The report outlines the selection process and identifies each project.

Report was received for information. d) CH-01-003 Recent Trends in HIV/AIDS in Waterloo Region

Dr. L. Nolan, Associate Medical Officer of Health advised members that the report was prepared due to the increase in the numbers of people testing positive for HIV infection in the Region in the past two years. Staff continues to create strategies to address the increasing rates by providing education, awareness, encourage testing and working with physicians in the community. In response to a question by J. Mitchell on enforcement, staff advised the Region has an extensive CSC - 3 - 02/20/01 inspection program which includes tattoo parlours and businesses performing body piercing.

Staff advised the school systems have comprehensive programs dealing with sexual health, use of condoms, body piercing and other HIV concerns.

Staff provided information on anonymous HIV Drop in Clinics. Locations are as follows: Cambridge, 150 Main Street, 2nd Floor, Mondays from 1 p.m. to 4 p.m., Waterloo, 99 Regina Street South, 2nd Floor, Wednesdays from 9 a.m. to 3:30 p.m., Kitchener, ACCKWA, 85 Frederick Street, Thursdays from 4 p.m. to 7 p.m.

Report was received for information. e) CH-01-005 52nd Annual Ontario Public Health Association, Conference Hosted by Waterloo

Dr. Nolan noted that Community Health is pleased to be co-hosting the conference and it is anticipated that several delegates from across the Province will be in the Region to share public health information.

Theresa Schumilas, Director, Health Determinants/Planning & Evaluation, advised that the conference is one of the largest public health venues in Canada and staff anticipates 500 delegates will attend representing public health, community health and community planning sectors.

Report was received for information.

4. OTHER BUSINESS a) Vice-Chair J. Brewer advised that the Administration and Finance Committee scheduled for Wednesday, February 21, 2001 was cancelled. b) Committee members agreed to change the start time of the Community Services Committee meeting to1:00 p.m. c) J. Smola asked if staff was aware of the new initiative by the federal government to provide $120 million in funding for new measures to address issues on clean air. Brian Hatton, Director, Environmental Health & Lifestyle Resources, advised he recently received the information, and offered to review the action plan and provide information to committee.

ADJOURN

MOVED by J. Mitchell SECONDED by W. Roth

THAT the meeting adjourn.

CARRIED

COMMITTEE CHAIR, S. Strickland

REGIONAL CLERK, E. L. Orth

REGIONAL MUNICIPALITY OF WATERLOO

LIBRARY COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on February 21, 2001 at 9:00 a.m. on the 8th Floor, Regional Administration Building, 150 Frederick Street, Kitchener, Ontario.

Members present: Chair B. Strauss, D. Bergman, J. Martens, W. Roth

Regrets: K. Seiling

Also present: Lucille Bish, Director of Information & Research; Katherine Seredynska, Manager of Public Services; Kae Elgie, Manager of Information Services (WRL); Connie Bogusat, Financial Analyst; Kyle Young, Internet Access Coordinator (CAP), and Marion Morris, Coordinator, Council/Administrative Services.

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

2. REPORTS

1) P-LIB-01-002 - Waterloo Regional Library Public Internet Access Policy

Kae Elgie, Manager Information Services (WRL) provided a detailed overview of Report P-LIB- 01-002 and answered questions from committee members. K. Elgie raised issues with regard to addressing children's rights, uses of filtering software, pornography and copyright and the importance of public education. Library staff feels strongly that parents need to take full responsibility for their children and the use of computers/internet at the libraries. Parents will sign the internet use agreement with the library for children 18 years and under, but children 8 years and older may use any library workstation without adult accompaniment.

W. Roth raised concerns regarding the age of children allowed to use the internet. Staff stressed the importance of the role of parents to determine whether the child can handle the responsibility.

W. Roth asked if staff was aware of the number of households that have a personal computer. L. Bish offered to provide the information to committee members.

In response to a question from D. Bergman on how schools handle internet access, staff advised there are similar requirements in the schools and parents are required to sign agreements. K. Elgie noted that Library and Information Systems staffs are responsible for monitoring the internet and blocking certain types of information. There are programs that will shut down the system on detection of certain keywords or stop lists; however, there are no guarantees. The Region plans to use CyberPatrol, which is acknowledged as one of the best Internet filter programs.

Other issues raised by committee members were as follows: privacy and the use of screens, computer placement, filtering, intrusion on legitimate sites, compliance with agreement, education of public, and ensuring parents are aware of their responsibility.

Staff noted that the needs and value of all patrons need to be considered and to be able to compromise with reasonable restrictions. Staff intends to review the policy in two years.

Mr. Dave Martin attended the meeting and voiced his concerns with regard to computer placement in the libraries, and the need to detail for parents the types of "undesirable" material to which a child could be exposed. He also stated that, in his opinion, the recommended WRL policies are superior to those in place in most libraries across southern Ontario.

Staff was asked to amend the Internet Use Agreement to (1) note that filters will be used on some library computers, and (2) define on page 2 the types of "undesirable materials" such as sexually explicit, hate, etc.

MOVED by J. Martens SECONDED by D. Bergman

THAT the Regional Municipality of Waterloo:

a) approve Waterloo Regional Library’s Public Internet Access Policy as stated in Section 4.1 of Report P-LIB-01-002 dated February 21, 2001; and

b) accept the Internet Use Agreement, as amended, attached as Appendix B to Report P-LIB-01-002.

CARRIED b) P-LIB-01-001, 2001 Base Budget and Three Year Financial Plan

In response to a question from J. Martens on the share of the net levy per township, Staff responded that the information would be provided to committee members.

MOVED by J. Martens SECONDED by W. Roth

THAT the Library Committee recommends that the Regional Municipality of Waterloo approve the following with regard to the budget of the Waterloo Regional Library, as contained in Report P-LIB- LIB - 3 - 02/21/01

01-001 dated February 21, 2001: a) The 2001 Library Operating Budget with a Net Levy of $1,120,517; b) The 2001 Library Capital Budget and 2002-2010 Capital Forecast; and c) That this matter be referred to Budget Committee of the Whole.

CARRIED

c) P-LIB-01-003, Reciprocal Borrowing Agreement With Perth County

Katherine Seredynska, Manager, Public Services provided a brief overview of the report and responded to questions from committee members.

Members agreed that a reciprocal agreement was a good idea and suggested that staff pursue this matter.

MOVED by W. Roth SECONDED by D. Bergman

THAT the Regional Municipality of Waterloo agrees in principle to a reciprocal borrowing agreement for library service with the Perth Community Information Network, as outlined in Report P-LIB-01-003 dated February 21, 2001.

CARRIED

3. INFORMATION/CORRESPONDENCE a) P-LIB-01-004, Recent Branch Activities

Report was received for information.

Joe Martens left the meeting at 10:10 a.m.

b) CAP Update

Kyle Young, Internet Access Coordinator provided a verbal CAP update and answered questions from committee members.

c) Orientation Information: Summary of WRL Mission, Strategic Directions, 2001 Issues

L. Bish provided members with a copy of the "Library Trustee Development Program" kit prepared by the Southern Ontario Library Service. Members were asked to review materials and to LIB - 4 - 02/21/01 determine if there are other strategic priorities they wish to consider.

Report received for information.

4. OTHER BUSINESS a) D. Bergman recently attended the Ontario Library Association "Super Conference" in Toronto. The sessions were good and helped him to break into his new role, as a member of the Library Committee. He recommended that one committee member should attend the conference each year. b) The Committee agreed that future meetings in 2001 will be held on the Wednesday morning of committee week. Proposed dates are: June 6, September 19 and December 5. Committee also asked that a tour of all the WRL branches be arranged. Staff will propose possible arrangements to committee members.

ADJOURN

MOVED by D. Bergman SECONDED by W. Roth

THAT the meeting adjourn.

CARRIED

COMMITTEE CHAIR, B. Strauss

REGIONAL CLERK, E. L. Orth

Federation of Canadian Municipalities Federation canadienne des municipalites 24, rue Clarence Street Ottawa, Ontario K1N 5P6 Tel./Tel. : (613) 241-5221 Fax/Telec. : (613) 241-7440 www.fcm.ca

February 12, 001

MEMBER ADVISORY

Please Distribute to all Council Members and Senior Legal and Engineering Staff

MIXED CRTC DECISION ON RIGHTS-OF-WAY DISAPPOINTS FCM MEMBERS

Issue: The recent Canadian Radio-television and Telecommunications Commission (CRTC) decision has resulted in some gains for FCM members, but will restrict municipalities' authority to manage municipal property and to obtain full compensation for the use and occupation of rights-of-way (ROW) lands by federally regulated communications carriers.

Background: Since 1999, FCM has represented municipal interests in a public proceeding before the CRTC. FCM has advocated that communications carriers installing networks on public land must abide by applicable municipal requirements and compensate municipal governments fully for the use of that land. The proceeding arose out of a dispute in Vancouver where a telecommunications service provider, Ledcor, installed fiber optic cable on Vancouver property without approval of, or compensation to, the City. Ledcor alleged that Vancouver's terms and conditions for the use of the lands were too onerous.

FCM presented detailed technical evidence and legal argument to the CRTC throughout 2000. The submissions represented the collective effort and united position of the FCM Telecommunications Subcommittee that includes expert staff from Vancouver, Surrey, New Westminster/Richmond, Edmonton, Calgary, Winnipeg, Toronto, Ottawa, Quebec City and Halifax, as well as external counsel. The Alberta Association of Municipal Districts and Counties provided a valuable rural perspective.

Summary of the CRTC Decision: The CRTC decision was issued January 25,2001. FCM's press release and link to the CRTC decision are available through the FCM website at www.fcm.ca. The decision deals primarily with the Vancouver issue, but the CRTC expects that the principles developed in the decision will assist in resolving future disputes.

Key Points of the Decision: 1. Jurisdiction - The CRTC rejected FCM's position that municipal governments have full authority to manage ROW lands owned by them or under their jurisdiction when the lands are occupied and used by federally regulated communications carriers. The CRTC held that, as a matter of constitutional law, access to ROW lands under these circumstances is a matter of federal jurisdiction and not provincially delegated municipal responsibility.

2. Statutory Jurisdiction - In light of is constitutional analysis, the CRTC went on to interpret certain provisions of the Telecommunications Act as giving it full authority to set the terms and conditions of access by communications carriers to municipal property where the parties are unable to reach agreement on their own.

3. Joint Planning-The CRTC did recognize the important role that municipalities have in coordinating all parties seeking to use municipal ROWs. The CRTC expect carriers to participate in joint planning and coordination committees and to contribute to the costs of any such committees.

4. Extra Duct Capacity - The CRTC did not consider it appropriate for municipalities to impose a requirement to construct duct capacity beyond the carriers' own needs, or to require carriers to use each other's spare duct capacity before constructing their own new ducts.

5. Cost Recovery- The CRTC allowed Vancouver to recover a broad range of causal costs incurred by the City due to carrier construction and maintenance activities, however the recovery of a contribution to municipal fixed overhead costs was denied. ' 6. Use and Occupation Fee - The CRTC decided that the carriers do not have to compensate municipal governments for the occupancy and use of ROW lands. In fact, the Commission said that municipalities are not subsidizing the carriers by allowing them to use public property free of charge.

7. Relocation - The CRTC did not accept the municipal position that municipalities should not be responsible for any of the cost of relocating telecom facilities if relocation is needed for valid municipal purposes. Instead, the CRTC held that such matters should be resolved on a case-by-case basis or through the implementation of agreed-upon mechanisms, such as a sliding scale.

8. Liability, Indemnity, Insurance - Vancouver and FCM had argued for full protection from liability associated with the presence of carrier equipment in municipal ROWs. However, the CRTC held that ordinary provincial principles of liability for negligence should apply to encourage all users of the ROW, including municipalities, to take cane and to ensure that their activities do not harm others.

9. Municipal Access Agreements - The CRTC recognized that when a carrier's activities in ROW lands. result in disruption (such as excavation or traffic disruption, etc.), the carrier must obtain prior municipal consent to those activities, except in cases of emergency. The CRTC agreed that imposing a standard form municipal access agreement was not appropriate.

10. Existing Agreements - The CRTC held that its decision does not vary existing agreements between municipalities and carriers.

10. Other Matters - The decision addresses a number of other matters, for example, the treatment of fixed term MAAs, third party assignment of MAAs, the laws applicable to MAAs, and the use of deposits and letters of credit by municipalities as security for the performance by carriers of their responsibilities, etc. For additional information on these and other matters addressed by the CRTC, see the decision or contact FCM.

Action: FCM is pleased that the CRTC recognizes the important role that municipalities have in coordinating all parties seeking to use municipal ROW and endorses the recovery of costs imposed by carriers upon municipalities. However, the CRTC's decision on constitutional and statutory jurisdictional matters and the denial of full compensation for carrier use and occupation of municipal ROW lands are disappointing and constitute a significant attack on municipalities' ability to manage ROWs for the benefit of all users and municipal taxpayers. FCM still believes that the inability of municipalities to charge an occupancy fee amounts to assistance by municipal taxpayers to communications carriers. Inefficient use of congested ROW space will result. Users who derive a value from the use of public resources should pay for that benefit. Given the far-reaching impact of the CRTC's rulings; FCM will seek leave to appeal the CRTC decision to the Federal Court of Appeal. FCM will also undertake related initiatives.

FCM's ultimate success will depend upon Municipal Rights-of-Way Defence Fund, established in 1997. In 2000, the FCM Board approved a second contribution to the Defence Fund to prepare for an appeal. The carriers have deep pockets and will go to great lengths to protect their traditional freedom of action at the expense of municipal taxpayers and other ROW users. Only collectively can the municipal sector advance its interests. Many municipal governments have already contributed; but resources are running low and further financial support from the members may be required as the appeal process proceeds. We implore councils which have not yet forwarded the critical three (3) cents per capita to do so right away.

For more information, contact Jena Cameron, Senior Policy Analyst at (613) 241-5221, ext. 299 or email [email protected] ca.

62-12-01 15:41 RECEIVED P•02 MIKE REITZEL Apt. 105 -139 Father David Bauer Dr., Waterloo, Ontario N2L 6L1 Phone: (519) 885-5205 January 28, 2001 Mr. Ken Seiling, Chairman Regional Municipality of Waterloo 150 Frederick St., Kitchener, Ontario N2G 4J3

Subject: Teens Brochures Promote Abstinence

Ken:

Further to the article in the Record on December 8, 2000, (copy enclosed), regarding some of your people at Waterloo Region Community Health Department contacting the Family Studies, Grade 12 parenting class at G.R.C.I. -2000, and involving these students in designing and producing the above mentioned brochures, promoting abstinence.

I think you must be very proud of these people for the action they have taken, in encouraging abstinence be teenagers, regarding the marriage act outside of marriage.

The names mentioned in the news article are Nurse Carol Millar, Manager Sue Morris and Nurse Marg McGee. I am sure there are others who helped with this very worthwhile program. Kindly extend your, and my thanks to them, and Ken, keep up the good work you and your team do for the citizens of Waterloo Region.

Yours truly, Teens' brochures promote abstinence

BI' ANNE KELLY times get mixed messages from the Record staff media, their friends and maybe even Two new straight-talking guides created society. We're hoping it (the pamphlet) by teens for teens offer tips on how and will provide some balance and at least a why they should listen to their heads, starting point for discussion." not their hormones. The final design features simple The pamphlets, one for ages 13 to graphics and tips and facts in point 15 and another for 16 and older, form. promote sexual abstinence and were "We wanted it to be factual and in prepared through a partnership of the kids' own language," Morris said. students at Grand River Collegiate Institute in Kitchener and the sexual Both carry essentially the same health and AIDS/STD programs of the information, though the one for the Waterloo Region community health older group is more detailed. It department. discounts the myth that a relationship They have been distributed to isn't complete without sex and stresses public schools in the region and are that abstinence "doesn't mean you'll waiting approval from the separate never have sex - it just means not now. school board. They'll also be in the If you had sex in the past, it doesn't health department's resource centre on mean you can't think of abstinence in Regina Street in Waterloo, doctors' of the now or in the future." faces, community agencies and at parenting courses. And it strives to be realistic, telling The pamphlets will be passed on to youth to expect sexual feelings, but to other school boards for possible use in remember they don't have to go farther the curriculum, which now must than hugging, kissing and touching address abstinence as an alternative. within limits with which they're comfortable. The guide for the younger set is ti- . It also points out advantages of tled So You Wanna Have Sex? Are You abstinence, including no risk of Ready? while the pamphlet for older unwanted pregnancy, sexually students is called Your Body Is Saying transmitted diseases or damage to Yes, Yes, Yes. reputation, and more peace of mind. Students from the Grade 12 family It also suggests teens picture the, studies parenting class at Grand River future they want to have and how were asked to design a pamphlet or a pregnancy or a sexual disease would poster on the subject, using research change that. material from the health unit. Some Public health nurse Marg McGee students also took information from the said students were adamant that a bad Internet. reputation be listed as a reason to wait "Their ideas were fabulous," public for sex. health nurse Carol Miller said. "I Miller said staff were hesitant, but would say they definitely were well- bowed to students, although "we didn't It's the first time in the centralwest want to promote that people who make region of Ontario that a health that choice are necessarily bad people." department has turned to youth to help She added that abstinence often write a brochure. The decision came requires planning to avoid risky because health department staff didn't situations. Young people are want the preachy tone they found in encouraged to find interests, activities much of the existing educational and projects they can share with their material. partners and to do things with other couples or in groups. Avoiding alcohol "We felt they had a lot of judgmental and drugs, which could impair comments in them dealing with morality judgment, is promoted, and offering to dealing with scare tactics," said Sue be a designated driver is suggested. Morris, manager of the department's Teens are strongly urged to get peer sexual health, reproductive health and support if they choose abstinence: women's health programs. She said it's a "Hang out with friends who feel the fact that "scare tactics don't work with same way you do." adolescents." Phone numbers for the health Miller, who makes regular school department are included for teens visits, said students talk about needing more advice, but there's also a abstinence. reminder that teens can talk to a school "Most of them probably see it as a nurse or their parents, too. viable option. But I do feel they some Association of Municipalities Member Communication of Ontario

For Your 393 University Avenue, Suite 1701 Toronto, ON M5G 1E6

Tel t416) 971-9856 • fax: t416? 971.6191 small: information [email protected]

To the attention of the Clerk and Council. Please ensure that copies of this are distributed to all Members of Council February 1 3, 2001 For Immediate Attention FYI – 01/004

PRESIDENT MULVALE CONTINUES TO SPEAK OUT ON `UPLOADING'

As part of your Association's efforts to reduce the impacts of downloading and the related risk of financial exposure for municipal governments and their properly tax payers, the following Opinion piece was prepared far Toronto Star on February 8, 2001 (page A25).

AMO's President, Ann Mulvale, along with the Board of Directors and staff are working diligently to advance our massage and seek solutions. AMO will be moving quickly to meet with a number of the new Cabinet Ministers and will be making a presentation as part of the Ontario Pre-Budget Consultations.

"Downloading is bad news for taxpayers"

"The term "downloading" has become part of the lexicon over the last few years. As a relatively new term, used to describe a recent phenomenon in Canada, it has yet to appear in any dictionary. If it did, the definition might read: Your federal government -downloads" some of its financial and service problems to your province, which, in turn, passes costs or services to your municipality, anti the total cost-savings to the federal and provincial governments are then absorbed by property tax bills.

It is a brilliant strategy that has allowed both the federal and Ontario governments to balance their budgets and enjoy large surpluses. The same cannot be said for municipalities, or you, the property taxpayer.

Simply put, municipalities are at the bottom of the financial and constitutional food chain. What distinguishes local government from the other forms of government is its limited revenue source - made up mostly of the properly tax base and topped up with user fees.

Unlike the fells and the province, municipal government has a legal and responsible requirement not to run a deficit budget. Consequently, the bills have always been paid or, at least, they have been so far.

This shell game of "downloading" has been played far sometime now and, as a result, the municipal financial situation is at its most vulnerable point in years. It is time for the game playing to stop.

A bit of recant history will explain how we got here. In 1996, the province embarked on an ambitious project of determining which services should be delivered and paid for at the focal level or at the provincial level. The intent of this "local services realignment'' process was to disentangle the provincial/municipal relationship and accomplish what previous provincial governments had tried and failed to deliver - a clear and accountable system of government. Member Communication

February 13. 2001 President Mulvale Continues to Speak out on 'Uploading'

Most impressively, the total services realignment process was to be "revenue neutral," seeing the transfer of services to municipalities balanced against a greater share of the education fax assumed by the province. After four years, the results are mixed. Municipalities have, indeed, taken on many more responsibilities, from .social housing to public health to ambulance services to welfare payments, while maintaining responsibility for policing, fire protection, roads, bridges and transit, among many other community services.

Unfortunately, the exercise has had limited success in advancing the notion of a more accountable system of government.

The downloading of social housing, for example, was undertaken without a complete assessment of the condition of the housing stock- and with fluctuating energy prices, the $58 million for future capital funding being offered by the province may not be adequate. In fat#, this year's rise in heating bills for the units will likely exceed that amount. In addition, the costs for municipalities to deliver certain services are not identical to those the province paid to deliver the same services.

For example, municipalities must pay PST on goods and services, such as capital equipment for social housing, ambulance vehicles and equipment. Out insurance and labour costs are also different.

When these municipal costs are totalled, the goal of revenue neutrality generally has not been achieved. Unfortunately, this is not the end of the story. Municipalities - and property taxes - are at even greater risk because the nature of the costs that have been downloaded has changed.

The local services realignment process transferred the cost of a number of open-ended income redistribution programs onto the municipal property tax base - casts such as welfare, childcare and social housing. In the event of a national economic downturn, Ontario municipalities will be in the unenviable position of trying to manage the effect of a recession, as social service and welfare costs increase.

The other municipal financing reality relates to our infrastructure deficit. When the province assumed a greater share of the education funding as part of local services realignment, it withdrew capital funding for transportation and transit systems.

Now, the capital and operating costs of these very expensive services are the sole responsibility of municipal government.

There is hope despite the numerous challenges that face municipal governments.

The first step must be a greater emphasis an co-operation. The public is demanding that elected officials at all levels work together to solve today's problems.

There is also a need for a full court press by all governments to solve our infrastructure deficit. Roads need repairing, bridges must be replaced and transit must be improved if we are to solve the gridlock problem.

We must also begin planning for the "uploading" to the province of the costs of open-ended social programs as income redistribution programs are best funded by the province.

Municipalities could continue to provide front-line delivery on a fee-for-service basis, but core funding should not rest on the property tax base. In the shoe term; given the evident slowing of the economy, the province must commit to some form of an insurance plan.

With a concerted effort, perhaps" downloading" and "uploading" mil not find their way into any dictionary - and will be banished from the English language altogether."

This information is available through AMO's subscription based MUNICOM network at www.municom.com.

For more information contact: Pat Vanini, Director of Policy and Government Relations at (d16) 971-986 ext. 316

LEGISLATIVE ASSEMBLY OF ONTARIO PLEASE REPLY TO: TED ARNOTT, MPP WATERLOO-WELLINGTDN QUEEN'S PARK OFFICE February 13, 2001 Hearst Block, 8th Floor 900 Bay St Toronto, Ontario Ms. Evelyn L. Orth M7A 2E1 Regional Clerk 325-6649 Region of Waterloo mail: ted [email protected] 1 st Floor, 150 Frederick Street www.tedamttmpp.com Kitchener, Ontario N2G 4J3

Dear Evelyn,

In response to a number of questions raised by municipal representatives in Waterloo- Wellington, I requested that the independent and non-partisan researchers of the Ontario Legislative Library provide me with reports that could help clarify the new responsibilities for the province and municipalities.

The first enclosed document summarizes the Local Services Realignment or "Who Does What" process and provides a chart which outlines provincial-municipal responsibilities in a concise format. The second document explains the history of the "disentaglement" process in which the NDP engaged in an exercise to change the responsibilities of Governments in 1991 with a completion date set for 1994.

Their intended aim was also to eliminate duplication and reduce the over-all cost of government but they did not move beyond the establishment of committees. Also outlined in the second paper is the Community Reinvestment Investment fund which was established to mitigate the impacts of the realignment and is intended to achieve a revenue neutral outcome. There are also details of other transition funding mechanisms as well as funding for municipalities facing unique circumstances such as lower assessments.

I thank you in advance for sharing this letter and enclosed information with Council.

Sincerely,

Ted Arnott, M.P.P. Waterloo-Wellington Ontario Legislative Library

arch &- Information Services m 2520, Whitney Block Wellesley Street West nto, Ontario M 7A 1A9

000810 February 5, 2001

MEMORANDUM TO: Ted Arnott, MPP Parliamentary Assistant to the Minister of Economic Development and Trade

FROM: David Pond Research Officer

SUBJECT: The Local Services Realignment Initiative: A Summary

As you requested, this memo provides a brief overview of the Conservative government's Local Services Realignment initiative (popularly referred to as the "Who Does What" program). If you have any queries please do not hesitate to contact me at 416-325-3690, or by e-mail at [email protected]

BACKGROUND In May 1996, then Minister of Municipal Affairs and Housing appointed former Toronto Mayor David Crombie as the head of a "Who Does What" panel, charged with the responsibility of making recommendations for the realignment of services delivered by the provincial and municipal governments. The objective of this exercise was to find ways to "reduce waste, duplication and the over-all cost of government."' The Crombie panel released its recommendations in a series of open letters to the Minister, throughout the fall of 1996. Generally, the panel adhered to the traditional economic theory on the delivery of services, recommending that the province assume control of the "soft" services, such as education, welfare and public health, while the municipalities take responsibility for the "hard" services such as roads, sewers and public transit (at the same time. the panel recognized the provincial interest in the delivery of the latter category of services).

However, independently of the Crombie panel's deliberations, the provincial government had decided to eliminate school boards' ability to levy property taxes. and instead assume complete responsibility for funding education. The government decided that it could not afford to take over this major funding responsibility, while at the same time shouldering the cost of welfare (social assistance). Instead, the government formulated its own "swap" of services with the municipalities, which would be "revenue neutral": that is, the realignment would not directly cause an increase in property taxes.

The government unveiled its plans over the course of one week in January 1997, dubbed "megaweek" by the media. Under this plan, the municipalities would have been made responsible for 50% of the cost of social assistance benefits and entirely responsible for administering the program. In addition, the municipal share of other "soft" services would also be increased (see the table below). In exchange, the province would assume 100% of the costs of education. The removal of education from the property tax was intended to create tax room sufficient to cover the municipalities' costs in delivering social assistance.

The "megaweek" plan met with considerable criticism, from municipalities in Metropolitan Toronto carrying large welfare caseloads, the Crombie panel, and from the Toronto Board of Trade. The latter contended that the downloading of welfare and other soft services to Metropolitan Toronto would undermine the municipal tax base and result in significant increases in property taxes.

In response to such criticism, the province agreed to enter into negotiations with the Association of Municipalities of Ontario (AMO) in the spring of 1997. The province agreed that instead of removing the costs of education entirely off the property tax, 50% of the costs would continue to be funded by the property tax, but with the provincial government setting the rate. In exchange, the municipalities would be made responsible for funding only 20% of the costs of the new system of welfare benefits the province was preparing to introduce. At the same time, the province agreed to resume its responsibility for long-term care, as well as 80% of the existing government fee subsidies for day care, instead of merely 50%.

However, the provincial government declined to accept A-MO's recommendations to delay the downloading of social housing, and to permit the school boards to continue to raise some revenues, albeit to a limited degree, from the property tax. (This was also recommended by David Crombie). The government did agree to upgrade the social housing stock before it was downloaded. In August 1997, Minister of Municipal Affairs and Housing AI Leach announced another amendment to the original program. The cost of social services, social housing, public health services. and ambulance services would be equalized across the Greater Toronto Area (GTA), on the grounds that the GTA was a single catchment area for these services.- In addition, the cost of GO Transit would be downloaded, and shared among the GTA municipalities and Hamilton-Wentworth.

Finally, in March 1999, Minister of Finance announced another significant modification to the original "Who Does What" scheme: funding for public health and land ambulance services would not become wholly a municipal responsibility as originally envisaged, but instead would be shared 50:50 with the province. Moreover, the date for the final transfer of the responsibility for administering land ambulance services to the municipalities would be extended, from January 1, 2000, to January 1, 2001.

The table on the next page summarizes the main features of the Local Services Realignment initiative. CHANGES IN PROVINCIAL – MUNICIPAL RESPONSIBILITIES UNDER LOCAL SERVICES REALIGNMENT

esponsibility Status Quo before Original Government AMO Compromise – Final Reform “megaweek” in Jan. 1997 Announcement in Jan. May 1997 1997 are: General Benefits were shared between prov & 50% - 50% on benefits, 100% 80%-20% benefits, Ontario Works (workfare) are Assistance municipalities, 80%-20%; municipal on administration 50%-50% administration introduced; reversion to status A) administration, 50%-50% quo on cost-sharing, but with municipal delivery*** are: Family Provincial 50% - 50% on benefits; 100% 80% - 20% benefits, Ontario Works (workfare) fits Assistance municipal on administration 50% - 50% administration introduced; 80%-20% on A) benefits; 50% - 50% on administration with municipal delivery*** Care Services 80% provincial – 20% municipal on fee 50% - 50% Back to 80% - 20% Reversion to status quo subsidies g-term care Provincial 50% - 50% Back to provincial Reversion to status quo es for special care Provincial Municipal Back to provincial Reversion to status quo men’s Shelters Cost-shared, but mainly provincial Provincial Agrees with provincial position Provincial al Housing Federal – provincial – municipal Municipal Delay decision Municipal; but stock upgraded prior to downloading icipal Transit Cost-shared Municipal Municipal Municipal Transit Provincial Municipal (GTSB*) Municipal (GTSB) Municipal (GTSB) icipal ferries Provincial Municipal Municipal To be municipal icipal Airports Cost-shared Municipal Municipal Municipal er & Water 25% provincial – 75% municipal Municipal Municipal Municipal ownership ing Cost-shared; but mainly provincial Municipal Municipal Now municipal where previously free erty Assessment Provincial Municipal Municipal Municipal (OPAC**) ic Health Cost-shared; but mainly provincial Municipal Municipal 50% provincial – 50% municipal on funding; municipal delivery Ambulances Cost-shared; but mainly provincial Municipal Municipal 50% provincial – 50% municipal on funding; municipal delivery ds Provincial – municipal Municipal Shared between two levels Local roads now municipal Provincial Municipal administration & Municipal administration & Municipal administration & collection of revenues collection of revenues collection of revenues dential _____ation Set by school boards Set by province Up to 5% set by school boards Set by provincial regulation; erty residential rate cut 50% province-wide

eater Toronto Services Board Ontario Property Assessment Corporation The government’s new social assistance program, Ontario Works, is delivered province-wide by 47 Consolidated Municipal Service Managers (CMSMs). 47 CMSMs consist of 36 municipalities in southern Ontario; 10 District Social Services Administrative Boards in the north; and the Regional nicipality of Subury. Ontario Legislative Library

arch & Information Services m 2520, Whitney Block Wellesley St reet West nto, Ontario M7A 1A9

000810 Fl February 7, 2001

MEMORANDUM TO: Ted Arnott, MPP Parliamentary Assistant to the Minister of Economic Development and Trade

FROM: David Rampersad Research Officer

SUBJECT: The Local Services Realignment Initiative: Follow-up

You asked for information about the following:

• the disentanglement policy of the NDP government; and • an explanation of the Community Reinvestment Fund of the current government.

DISENTANGLEMENT

Introduction

The policy of Disentanglement instituted by the NDP government was designed to clarify and determine the responsibilities of the provincial and municipal governments in certain shared areas and to minimize duplication in developing and administering specific programmes.*

*Further detail can found in the following papers produced by the Provincial-Local Relations Secretariat of the Ministry of Municipal Affairs: Working Principles and Fiscal Framework to Guide Disentanglement (12 June 1992) and Reform of the Provincial-.Municipal Relationship (July 1992). Other useful publications include Disentanglement Phase One: Consultation Paper on the Draft Pro Provincial-Municipal Agreement produced by AMO in 1993 and Disentanglement in Several Jurisdictions: Comparisons whir Ontario prepared by the Canadian Urban Institute for the The Process and Timetable for Disentanglement In August 1991, the Minister of Municipal affairs, David Cooke, announced the initiation of the disentanglement process. The focus would be on the following areas:

• general welfare assistance: • municipal police services: • property assessment services: • municipal roads: and • municipal transit.

The process would entail a partnership between the Provincial Government and the Association of Municipalities of Ontario (AMO). In Phase 1, an agreement on the reports of the expert panels in the various areas would be concluded and signed by February 1993.- Phase 2 would entail approval or acceptance of guidelines by Cabinet and the AMO Board for the future provincial/municipal relationship. By January 1994, the revised policy of disentanglement would be implemented in the five key areas where agreement had been reached. It was anticipated that implementation might involve legislative changes or changes in policies and procedures.

Committee Structure for the Disentanglement Review

A Committee structure was established to implement the disentanglement process. The Steering Committee consisting of six Cabinet Ministers (Messrs. Cooke. Laughren, Pouliot, and Silipo and Mesdames Boyd and Grier) and six municipal councillors would make recommendations to Cabinet and the Board of Directors of AMO.

The Co-ordinating Committee consisting of senior provincial officers with the rank of Assistant Deputy Minister and municipal officials, and the Chairman of the Workforce Impact Committee would advise the Steering Committee.

Subordinate Coordinating and Workforce Impact Committees were established. Six technical and advisory expert panels (general welfare, municipal police services, property assessment services, municipal roads, municipal transit and others as required) were put in place to prepare reports for the Steering Committee. The results of this disentanglement review were to be co-ordinated with the results of the Fair Tax Commission and the internal review of Education Finance Reform by the Ministry of Education.

Ministry of Municipal Affairs in 1992. Copies of these publications are available in the Legislative Library. Jerry Richmond of the Research and Information Services Branch provided the bulk of information in this section. The monthly publication Disentanglement that was issued by the Government and the AMO also provided much useful information. - For details of the agreement, see the February 1993 issue of Disentanglement. Key Principles of Disentanglement

The province indicated that any exchange of responsibilities as a result of the disentanglement exercise between the provincial and municipal levels of government would be conducted in a fiscally neutral fashion for the five specific subject areas of Phase 1. Neither level of government would be burdened with additional financial obligations as a result of disentanglement with respect to these services.

The province also undertook to assume full responsibility for General Welfare Assistance in exchange for a compensating adjustment in funding and administration of municipal roads, municipal transit and property assessment. Unconditional provincial grants to municipalities would be adjusted where necessary to achieve fiscal neutrality.

As far as the impact of disentanglement on the workforce was concerned, the following principles were set out:

• there would be no job losses; • where jobs changed they would be included in the bargaining unit where one existed; and • funds would be allocated for training, counselling and relocation.

A Workforce Impact Committee with representation from management and labour was established to review this issue.

COMMUNITY REINVESTMENT FUND

The Community Reinvestment Fund (CRF) was established by the Conservative government as a permanent fund to mitigate the financial impact of local services realignment (LSR) on municipalities and to facilitate the efficient delivery of services.

For the 1998 municipal calendar year, $600 million was allocated under the CRF. Special Transition Assistance (STA) of $75 million was also provided for transitional costs. For 1999, the STA was combined with the CRF and $517 million was allocated. The reduction in CRF allocations between 1998 and 1999 was mainly due to the province accepting responsibility for 50 percent of public health and ambulance costs and to reduced LSR programme costs.

For 2000, the funds available under the CRF totalled $519 million. This sum included the CRF base of $458 million, a CRF Bonus of $21 million and Supplementary Assistance of $40 million to municipalities with relatively low per capita assessments. Supplementary Assistance is a new feature of the CRF and will be provided to municipalities with per capita weighted assessments at or below a threshold of 568,300. Municipalities with a high proportion of farm or managed forest properties and a low proportion of commercial or industrial properties are eligible for Supplementary Assistance.*

*Information provided by Helen Marinoff, Senior Economist, Provincial-Local Funding Unit, Provincial-Local Finance Secretariat. Ministry of Finance on 6 February 2001. Ministry of Ministere des Community and Services sociaux et Social Services communautaires Office of the Minister Bureau du Ministre Hepburn Block Edifice Hepburn Queen's Park Queen's Park Toronto ON M7A 1 E9 Toronto ON M7A 1 E9 (416) 325-5225 (416) 325-5225

February 14, 2001

Mr. Gerald A. Thompson Chief Administrative Officer Regional Municipality of Waterloo 150 Frederick Street Kitchener, Ontario N2G 4J3

Dear Mr. Thompson:

Thank you for your letter of December 21, 2000 concerning the government's plan to provide treatment for welfare recipients who are addicted to drugs. I appreciate the time you have taken to express the perspective of the Regional Chief Administrative Officers of Ontario. Please excuse the delay in my response.

The formal consultation process has finished, although we will be talking to stakeholders as we continue to develop the policy. During November, December and the early part of January, we met with more than 460 treatment experts, clinical professionals, people on welfare themselves and people in recovery from their addictions. Our municipal partners were an important part of our consultation process. As you are aware, ministry staff have met with many of your member municipalities. We will continue to meet with individual municipalities and with municipal organizations to address their concerns, as the policy is further refined.

We understand that many people are concerned that human rights issues may arise. As you know, the Ontario Human Rights Commissioner has written to express his concerns. We have met with the Commissioner and taken his views into consideration. We do not intend to violate anyone's human rights. This initiative is not about labelling people, it is about providing help through treatment.

In consultations, we heard that addiction is a complex social and health problem. We heard that it may take time for an individual to recover and be ready for work. Public assistance will not be tied to success - if someone makes an honest attempt at dealing with their addiction but does not succeed the first time, we will stick with them. We also heard that addiction affects whole families, and our program will try to address the needs of children and other family members.

. . ./cont'd As for the capacity of the treatment system, we know, that this is an integral part of the initiative. We want to ensure that there is enough capacity in the system to support the policy. We recognize the need to expand the range of treatment services to provide assistance for welfare recipients whose addiction is standing in the way of them getting a job. We believe that addiction treatment is an investment in people and we are prepared to spend the money to help people to get back on their feet.

The government shares your concern about the hard-to-serve client group. The new service levels funding model encourages municipalities to invest in participants who need more assistance to seek, get and hold a job. As well, the Learning, Earning and Parenting Program has addressed the needs of teen parents, and assisted them to finish school and learn parenting skills. As stated in our government's Blueprint, we will also be providing mandatory literacy training for people on Ontario Works. We have shown our commitment to assisting people with real barriers to employment to achieve the dignity of a job.

Our Ontario Works' programs allow communities to work together for the benefit of people who need help. We encourage municipalities to do the same for this initiative.

This government believes that the best social program is a job. We intend to offer people any assistance we can to help them achieve this goal.

Once again, thank you for writing.

Sincerely,

John Baird, MPP Minister

City of Kitchener CORPORATE SERVICES DEPARTMENT DIVISION lNDUSTRIA PROSPERITAS CITY CLERK'S DIVISION

Gary M. Sosnoski City Hall PO Box 1118 City Clerk 200 King Street West Kitchener, Ontario Canada N2G 4G7 Phone: (519) 741-2279 Fax: (519) 741-2705 [email protected] February 20, 2001

Hon. John Snobelen Minister of Natural Resources 99 Wellesley Street West Whitney Block, Room 6630 Toronto ON M7A 1 W3

Dear Mr. Minister:

Re: Conestogo Dam Repairs - Grand River Conservation Authority

This is to advise that City Council, at a special meeting held on February 19, 2001, passed the following resolution:

"WHEREAS the Grand River Conservation Authority has advised the Regional Municipality of Waterloo that mayor repairs are required to the gates of the Conestogo Dam;

AND WHEREAS this dam provides flood control and summer flow augmentation for the Conestogo and Grand Rivers;

AND WHEREAS there is a serious threat to public safety and water quality along these rivers if the Conestogo Dam is unable to operate;

NOW THEREFORE BE IT RESOLVED THAT the City of Kitchener supports the request of the Grand River Conservation Authority for Provincial funding for the repair of the gates at the Conestogo Dam, and supports Regional Chair K. Selling in his approach to the Honourable John Snobelen concerning this issue and its threat to public safety and water quality;

AND THAT in conjunction with the Grand River Conservation Authority, a meeting be arranged with all Mayors in the Grand River Watershed, the Regional Chair, Chair of the Grand River Conservation Authority and all MPPs in the Grand River Watershed to discuss this issue;

AND FURTHER THAT this letter be circulated to all municipalities 'and MPPs in the Grand River Watershed." Hon. J. Snobelen February 20, 2001 2

Yours truly,

G. Sosnoski City Clerk C c: Clerks of Municipalities within Grand- River Watershed MPPs within Grand River Watershed P. Emerson, CAO - GRCA J. Gazzola B. Stanley S. Gyorffy B. Kuntz Ontario

LEGISLATIVE ASSEMBLY OF ONTARIO

PLEASE REPLY T0: TED ARNOTT, MPP Queen's Park WATERLOO-WELLINGTON February 21, 2001 QUEEN'S PARK OFFICE Hearst Block, 8th Floor 900 Bay St Toronto, Ontario Ms. Evelyn L. Orth M7A 2E1 Regional Clerk TEL. (416) 325-3880 FAX (416) 325649 Regional Municipality of Waterloo small: [email protected] 150 Frederick Street www.tedarnottmpp.com Kitchener, Ontario N2G 4J3

Dear Evelyn,

Further to my letter of December 5, 2000 supporting new funding for the Child Care Division's Infant Development Program, please find enclosed a response from the Minister of Community and Social Services.

I thank you in advance for sharing my Correspondence with Council and I welcome you to contact me again if they require further assistance.

Sincerely,

Ted Arnott, M.P.P. Waterloo-Wellington

TA/aj

Waterloo-Wellington Riding Office: 181 St Andrew St East - 2nd Floor - Fergus - Ontario N1 M 1 P9 - Tel. (S 19) 787-5247 - Fax (519) 787-5249 - Toll Free:1-800-265-2366 Ministry of Community and Social Services Office of the Minister Hepburn Block Queen's Park Toronto ON M7A 1E9 (416)3255225 February 5, 2001

Mr. Ted Arnott, MPP Waterloo-Wellington 181 St. Andrew Street East 2nd Floor Fergus, Ontario N1M 1P9 Dear M7..tt:

Thank you for your letter of December 5, 2000 forwarding a copy of the resolution passed by the Council of the Regional Municipality of Waterloo, concerning funding for the Child Care Division's Infant Development Program. I am responding to Ms. Evelyn Orth of the Regional Municipality of Waterloo under separate cover, and a copy of this letter will be sent to your office, for your information. Please excuse the delay in my response.

I have asked staff of my ministry's Central West Regional Office to arrange a meeting with the Municipality of Waterloo's staff as soon as possible to further explore Council's recommendation.

The Ministry of Community and Social Services has made the needs of the developmentally delayed a priority, and we are continuing to gather information that will help us improve our system to the greatest extent possible.

Once again, thank you for bringing Council's recommendation to my attention.

Sincerely,

John Baird, MPP Minister

Mailing Address: David Adsett, Mayor P.O. Box 3000 Janice Sheppard, Clerk/CAO Rockwood, ON NOB 2K0 Laura Smith, Treasurer Tel. (519) 856-9951 Fax (519) 856-2240 Toll Free: 1-800-267-1465

February 21, 2001

Ms. Evelyn Orth Director, Council & Administrative Services/Regional Clerk Region of Waterloo 150 Frederick Street Kitchener, Ontario N2G 4J3

Dear Ms. Orth:

RE: Conestogo Dam Repair - Grand River Conservation Authority

At the regular meeting of Council held February 19, 2001, Council received your correspondence regarding the repairs required to the gates at the Conestogo Dam. The following resolution was put forward and passed:

Moved by: David Hindley Seconded by: David McCrae

Be it resolved that Council for the Township of Guelph/Eramosa has received and supports correspondence from the Region of Waterloo regarding the Conestogo Dam Repairs; and

That Council has received and supports correspondence from the City of Brantford requesting support of a resolution regarding the province's lack of support and under funding of the Grand River Conservation Authority. Carried Unanimously

In December 2000, Council received correspondence from the Grand River Conservation Authority expressing their concerns regarding the repairs required to the Conestogo Dam. At the December 18, 2000 Council Meeting, Council supported the Grand River Conservation Authority's letter and directed the Clerk to write to the Honorable John Snobelen of the Ministry of Natural Resources, asking that he give great consideration to the GRCA's request for funding for the Conestogo Dam. I am attaching copies of our correspondence for your information.

Yours truly,

Janice Sheppard, AMCT Clerk/CA0

dt:Feb19-11.13 Attach. cc Mrs. , MPP-GueIph/Wellington Mr. Ted Arnott, MPP-Waterloo/Wellington The Corporation of the Township of Guelph /Eramosa

Mailing Address: P.O. Box 3000 David Adsett, Mayor Rockwood, ON NOB 2K0 Janice Sheppard, Clerk/CAO Tel. (519) 856-9951 Laura Smith, Treasurer Fax (519) 856-2240 Toll Free: 1-800-267-1465

December 19, 2000

Honourable John Snobelen Minister of Natural Resources 99 Wellesley Street West 6t" Floor Whitney Block Toronto, Ontario M7A 1W3

Dear Mr. Snobelen:

RE: Conestogo Dam - Gate Repairs

At the regular meeting of Council held December 18, 2000, Council received correspondence from the Grand River Conservation Authority advising of repairs required to the Conestogo Dam. We believe the safe operation of the dam by the Conservation Authority is a service that our residents are obligated to receive. The implications of the dam operating inadequately is a serious threat to the public safety of our residents.

On behalf of the Conservation Authority and residents of the Township of Guelph/Eramosa, we are respectfully requesting the Ministry of Natural Resources to give great consideration to the Grand River Conservation Authority's request for financial funding for the required repairs to the Conestogo Dam.

Your consideration of our request is greatly appreciated.

Yours truly,

Janice Sheppard, AMCT Clerk/CAO

Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Regional Chair Ken Seiling and Members of Report No: F-01-008 Regional Council File Code: Date: February 28, 2001 Subject: P2001-03 RAINBARRELS

RECOMMENDATION:

THAT the Regional Municipality of Waterloo accept the proposal of Forest City Models & Patterns Limited for the supply of 6,000 rainbarrels at a total price of $310,500.00 including all applicable taxes.

SUMMARY: Nil

REPORT:

Proposals were called for the supply of 6,000 rainbarrels and were opened in the presence of S. Baynes, S. Gombos and L. Buitenhuis.

The following proposals were received:

Norseman Plastics Limited Rexdale, ON $295,320.00 Forest City Models and Patterns Limited London, ON $310,500.00 The Garden Watersaver Richmond, BC $481,620.00

One bid was disqualified as it was in non-compliance with the terms and conditions of the proposal.

Using pre-determined criteria, a committee of Regional staff from Water Services and the Purchasing Division evaluated the proposals based on design, construction, application and aesthics to determine the rainbarrel that best met the evaluation criteria. It is the evaluation committee's opinion that the bid submitted by Forest City Models and Patterns Limited offers a superior product than the low bid received from Norseman Plastics Limited. It is factors such as product safety, better screening device for insect control, ease of assembly and use, and compatibility with hose and other connectors that have led the committee to this selection.

As part of the Enhanced Water Efficiency Program, the Regional Municipality of Waterloo has developed a program to distribute 25,000 residential rainbarrels during the next 5 years. The intent is to purchase and sell the rainbarrels to the public at a subsidized cost of $20.00 each during a special distribution day. - 2 - F-01-008

CORPORATE STRATEGIC PLAN:

As part of the Region's plan to ensure responsible and sustainable growth, we plan to become even more water wise by reducing per capita water consumption by 10 percent by 2005.

FINANCIAL IMPLICATIONS:

Purchase Cost of Rainbarrels $310,500.00 Less: Revenue from Sale ($20/unit) (120,000.00) Plus: Cost of Advertising & Distribution 45,000.00 Sub-Total 235,500.00 Less Municipal Rebate of 4% GST (12,420.00) Total $223,080.00

The Water Services 2001 capital budget that has been approved by the Budget Committee of the Whole, includes an amount of $225,000 for the purchase of rainbarrels. Originally, it was forecasted that 5,000 barrels could be purchased for this amount but due to the pricing of the bids received 6,000 barrels can now be acquired.

The final date of acceptance for this tender is April 8, 2001.

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer Regional Municipality of Waterloo

FINANCE DEPARTMENT REPORT

To: Regional Chair Ken Seiling and Members of Report No: F-01-009 Regional Council File Code: Date: February 28, 2001 Subject: TENDER T2001-102 MISCELLANEOUS VEHICLES

RECOMMENDATION:

THAT the Regional Municipality of Waterloo accept the tenders of Weiland Ford Sales Limited at a price of $148,759.40, Stedelbauer Motors Limited at a price of $22,702.15 and Steve Scherer Pontiac Limited at a price of $107,382.40 for miscellaneous vehicles, as per Schedules I, II and III, including all applicable taxes.

SUMMARY: Nil

REPORT:

Tenders were called for miscellaneous vehicles and were opened in the presence of S. Gombos, S. Baynes and D. Schmidt.

Regional Council granted pre-budget approval for the purchase of these vehicles on January 31, 2001 (CR-FM-01-001).

Tenders were received as outlined in Schedule I attached.

User departments and budget details are outlined in Schedule II attached.

The vehicles to be replaced are outlined in Schedule III attached. Funding for the purchase of new vehicles will be provided from existing vehicle reserves set up for this purpose. Replaced vehicles will be sold at auction and the proceeds will be applied to the appropriate fund.

All vehicles purchased through this tender exceed the Region's standard life cycle of five to seven years.

CORPORATE STRATEGIC PLAN:

To ensure that we spend wisely the dollars that we are entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

See Schedule II attached.

The final date of acceptance for this tender is April 9, 2001. - 2 - F-01-009

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: C. Whitlock, Chief Purchasing Officer

APPROVED BY: L. Ryan, Chief Financial Officer

F-00-010

REGIONAL MUNICIPALITY OF WATERLOO

COUNCIL REPORT

TO: Regional Chair Ken Seiling and Members of Regional Council

DATE: February 23, 2000

SUBJECT: P99-25 DELIVERY OF THE BLENDED REGULAR JOB PLACEMENT/ENHANCED JOB PLACEMENT INITIATIVES OF ONTARIO WORKS EMPLOYMENT PLACEMENT

RECOMMENDATION:

THAT the Regional Municipality of Waterloo accept the proposals of Lutherwood Community Opportunities Development Association, and Sand Hills Community Development Incorporated (Working for Work) to provide Regular Job Placement/Enhanced Job Placement services to the participants of Ontario Works, for a thirty-three month contract commencing April 1, 2000, with the option to extend for two (2) additional one-year periods, at an estimated annual expenditure of $867,752.00.

SUMMARY:

On October 27, 1999, Regional Council approved Ontario Works Blended Regular Job Placement/Enhanced Job Placement program that expects to place 700 Ontario Works participants into paid employment in the year 2000 as outlined in staff report SS-99-079. The purpose of the Regular Job Placement component is to place pre-identified, "job-ready" Ontario Works participants into paid employment, whereas, the purpose of the Enhanced Job Placement component is to provide placement services and on-the-job or formal training to "less-job-ready" Ontario Works participants, as well as financial incentives to employers. Payments to the agencies are based on the achievement of milestones.

REPORT:

Proposals were called, and the following proposals were received and opened in the presence of S. Loker, P. Anderson and I. Wray. F-00-010 - 2 -

Lutherwood Community Opportunities Development Association Waterloo, Ontario Sand Hills Community Development Incorporated Kitchener, Ontario CEO Inc. Kitchener, Ontario

An adhoc committee of Regional staff from Employment and Income Support Division and the Purchasing Division was established to represent the Regional Municipality of Waterloo to evaluate proposal submissions for Blended Regular Job Placement/Enhanced Job Placement Initiatives.

Upon pre-determined criteria, and subsequent evaluation, when considering the maximum deliverable benefit, the evaluation committee recommends awarding the contract to two providers; Lutherwood Community Opportunities Development Association to service 400 Ontario Works participants, and Sand Hills Community Development Incorporated to service 200 Ontario Works participants. The balance of the participants will be enhanced job placements, handled by the Region's job development team.

It is recommended that two providers be utilized in order to:

* provide Ontario Works participants a broader market base for the success of the program; * reach the anticipated target numbers of annual placements; * to service the participants base consisting of various, occupational groups, skills levels, and geographic locations within the Region.

CORPORATE STRATEGIC PLAN:

To provide appropriate health and social services for our residents.

FINANCIAL IMPLICATIONS:

The current 2000 Regional budget includes $867,752.00 for purchase of Blended Regular Job Placement/Enhanced Job Placement Initiative. This budget is cost shared on a 80/20 basis with the Ministry of Community and Social Services.

OTHER DEPARTMENT CONSIDERATIONS: Nil

PREPARED BY: C.Whitlock, Chief Financial Officer

APPROVED BY: L.Ryan, Chief Financial Officer B-01-001/S

THE REGIONAL MUNICIPALITY OF WATERLOO

BUDGET COMMITTEE

Summary of Recommendations to Council

The Budget Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo approve for Water Supply, the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2020 Capital Forecast.

And that the Regional Municipality of Waterloo approve a Regional Water Rate of $2.02 per one thousand gallons (44.4347 cents per cubic metre) for the period March 1, 2001 to February 28, 2002;

And that the necessary by-law be introduced.

2. THAT the Regional Municipality of Waterloo approve for Wastewater Treatment the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2020 Capital Forecast.

And that the Regional Municipality of Waterloo approve a Regional Wastewater Rate of $1.44 per one thousand gallons (31.676 cents per cubic metre) for the period March 1, 2001 to February 28, 2002;

And that the necessary by-law be introduced.

3. THAT the Regional Municipality of Waterloo approve for Waste Management the 2001 Operating Budget, the 2001 Capital Budget and the 2002-2010 Capital Forecast.

And that the Regional Municipality of Waterloo approve Regional Tipping Fees as follows:

a) $45.00 per metric tonne of waste from commercial customers; and b) $65.00 per metric tonne of waste collected by area municipalities

for the period January 1, 2001 to December 31, 2001;

And that the necessary by-law be introduced.

February 16, 2001 PW-01-004/S 1

THE REGIONAL MUNICIPALITY OF WATERLOO

PLANNING AND WORKS COMMITTEE

Summary of Recommendations to Council

The Planning and Works Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo adjust the days and hours of operation for Route 71 MELRAN - BusPLUS (Exhibit 1) in east Hespeler to 6:30 AM to 9 AM and 2:30 PM to 6 PM Monday to Friday, and that a new BusPLUS service be introduced to the Cambridge Business Park as illustrated by Exhibit 2 effective April 2, 2001.

2. THAT the Regional Municipality of Waterloo appoint Regional Councillors to the various project and study teams as follows:

PROJECT/ REGIONAL AREA STUDY TEAM COUNCILLOR MUNICIPALITY APPOINTED REPRESENTATION REQUIRED Five-Year Business Plan Jim Wideman - for Grand River Transit - Steering Committee Cambridge Area Fred Kent Cambridge Operations Review Laurelwood Transit Lynne Woolstencroft Waterloo Service Expansion Aeronautical Noise Jake Smola Kitchener Management Committee Guelph Regional Cycling Master Jane Mitchell - Plan Review Central Transportation 2 Regional Councillors Cambridge/ Corridor Study required Kitchener-Waterloo PW-01-004/S 2

Fairway Road Extension Jean Haalboom - Zeller Drive to Reg. Cambridge & Kitchener Road 17 - Commence Environmental Assessment Erb/Wilmot Line - Regional Councillor Waterloo/Wilmot Intersection required improvements - Finalize design in 2001 Victoria Street - King Jim Wideman Kitchener Street to Lawrence Street - Complete Environmental Assessment in 2001 - Construction in 2002 Trussler Road Functional Tom Galloway Kitchener Study - Highway 7/8 to New Dundee Road - Design in 2001, 2002 King Street East - Kitchener Widening - Sportsworld Drive to Highway 401 - Design in 2001 - Construction in 2002 Homer Watson Tom Galloway Kitchener Boulevard Widening - Blockline Road to Bleams Road - Design in 2002 - Construction in 2003 Northfield Drive - Waterloo Widening - Weber Street to Westmount Road - Design in 2002 - Construction in 2003 PW-01-004/S 3

Breslau Bypass Bill Strauss Woolwich - Design in 2001 - Construction in 2001, 2002 Airport Terminal Bill Strauss Woolwich Building Expansion - Design in 2001 - Construction in 2002 Water Resources Fred Kent - Protection Liaison Jim Wideman Committee Wilmot Centre Regional Councillor Wilmot Monitoring required Program and Public Liaison Committee Rural Water Quality Jean Haalboom - Program Biosolids Master Plan Joe Martens - Wellesley Transition Jim Wideman Doug Bergman Team - Water/ Wastewater Systems

And that the Regional Municipality of Waterloo forward the request for local Councillor representatives on project and study teams to the Area Municipalities.

3. THAT the Regional Municipality of Waterloo grant pre-budget approval for the consultant assignment for the design and construction administration for the Cambridge Waste Transfer Station; and enter into an Engineering Agreement with Stantec Consulting Ltd. of Kitchener, Ontario to provide engineering services for final design, contract administration and construction inspection services for this project at an upset limit of $157,870 plus applicable taxes.

4. THAT the Regional Municipality of Waterloo take the following action with respect to the GRT Specialized Services Advisory Committee:

a) Adopt the Terms of Reference for the Specialized Transit Services Advisory Committee attached as Appendix A to Report # E-00-032.2 and;

b) Appoint Councillor J. Haalboom to the Specialized Transit Services Advisory Committee; PW-01-004/S 4

c) Acknowledge the members of the Specialized Transit Services Advisory Committee Terms of Reference Task Force for their assistance in the development of the recommended Terms of Reference and;

d) Direct staff to advertise for applications from individuals and groups whose desire it is to serve on the Specialized Transit Services Advisory Committee and further, that staff report back for Council's approval, with a list of those recommended to serve.

5. THAT the Regional Municipality of Waterloo take the following action with respect to the installation of automated banking machines within transit terminals:

a) Authorize the Chair and Clerk to sign an agreement with Communiteq Systems Incorporated of Cambridge, Ontario, for the installation of automated banking machines in the Kitchener Transportation Centre and the Cambridge Transit Terminal, such agreements to be satisfactory to the Regional Solicitor.

6. THAT the Regional Municipality of Waterloo amend Traffic & Parking By-law No. 00-032, as amended, to reflect an increase in the speed limit from the existing 50 km/h to 60 km/h on Regional Road #53 (Fairway Road) from 120 metres east of Old Chicopee Trail to Regional Road #54 (Lackner Boulevard), in the City of Kitchener.

7. THAT the Regional Municipality of Waterloo:

a) Approve the five-part Leachate Control Plan for the Waterloo Landfill as outlined in E-01-018 including the following major components:

• design and construction of a purge well containment system at the southeast corner of the old landfill area; • expansion of the downgradient monitoring well network; • comprehensive re-evaluation of the site hydrogeology; • confirmation of the hydro corridor as a contaminant attenuation zone; and • development of contingency measures.

b) Enter into an Agreement with Conestoga-Rovers and Associates to provide engineering and hydrogeologic services necessary to support the Region in implementing the five-part Leachate Control Plan to an upset limit of $318,900 plus applicable taxes.

February 20, 2001 CS-01-004/S

THE REGIONAL MUNICIPALITY OF WATERLOO

COMMUNITY SERVICES COMMITTEE

Summary of Recommendations to Council

The Community Services Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo authorizes the Commissioner of Planning, Housing and Community Services or the Director of Housing and Community Services, to execute Rent Supplement Agreements and any amendments thereto falling within the approved program budget.

February 20, 2001 PCLIB-01-001/S

THE REGIONAL MUNICIPALITY OF WATERLOO

LIBRARY COMMITTEE

Summary of Recommendations to Council

The Library Committee recommends as follows:

1. THAT the Regional Municipality of Waterloo:

a) approve Waterloo Regional Library’s Public Internet Access Policy as stated in Section 4.1 of Report P-LIB-01-002 dated February 21, 2001; and

b) accept the Internet Use Agreement, as amended, attached as Appendix B to Report P-LIB-01-002.

2. THAT the Regional Municipality of Waterloo agrees in principle to a reciprocal borrowing agreement for library service with the Perth Community Information Network, as outlined in Report P-LIB-01-003 dated February 21, 2001.

February 21, 2000 Regional Municipality of Waterloo

REGIONAL CLERK'S REPORT

To: Chair Ken Seiling and Members of Report No: CR-CLK-01-015 Regional Council File Code: C14-40/CA Date: February 28, 2001 Subject: CITY OF CAMBRIDGE TRAFFIC BY-LAW NO. 18-01

RECOMMENDATION:

THAT the Regional Municipality of Waterloo approve City of Cambridge Traffic By-law 18-01 amending By-law 79-94.

SUMMARY: NIL

REPORT:

The City of Cambridge has requested approval of Traffic By-law 18-01 to amend By-law No. 79-94 being a By-law for the regulation of Traffic.

By-law 18-01 contains amendments to Schedule "11", "Through Highways" and Schedule "12", "Intersection Stop Signs".

CORPORATE STRATEGIC PLAN:

To ensure that we are effectively and efficiently responding to requests from Area Municipalities for approvals required under the Regional Municipality of Waterloo Act or other legislation.

FINANCIAL IMPLICATIONS: NIL

OTHER DEPARTMENT CONSIDERATIONS:

The Staff of the Commissioner of Transportation and Environmental Services have reviewed By-law No. 18-01 and have no objections to the approval.

PREPARED BY: Joan Fidler, Administrative Assistant, Council & Administrative Services

APPROVED BY: Evelyn L. Orth, Director, Council & Administrative Services/Regional Clerk Regional Municipality of Waterloo

REGIONAL CLERK'S REPORT

To: Chair Ken Seiling and Members of Report No: CR-CLK-01-016 Regional Council File Code: C14-40/CA Date: February 28, 2001 Subject: CITY OF CAMBRIDGE TRAFFIC BY-LAW 19-01

RECOMMENDATION:

THAT the Regional Municipality of Waterloo approve City of Cambridge Traffic By-law No. 19-01 amending Traffic By-law No. 79-94.

SUMMARY: NIL

REPORT:

The City of Cambridge has requested approval of Traffic By-law 19-01 for the purpose of amending Traffic By-law No. 79-94 being a By-law for the regulation of Traffic.

By-law No. 19-01 contains amendments to Schedule "13", "Intersection Yield Signs".

CORPORATE STRATEGIC PLAN:

To ensure that we are effectively and efficiently responding to requests from Area Municipalities for approvals required under the Regional Municipality of Waterloo Act or other legislation.

FINANCIAL IMPLICATIONS: NIL

OTHER DEPARTMENT CONSIDERATIONS:

The Staff of the Commissioner of Transportation and Environmental Services have reviewed By-law No. 19-01 and have no objections to the approval.

PREPARED BY: Joan Fidler, Administrative Assistant, Council & Administrative Services

APPROVED BY: Evelyn L. Orth, Director, Council & Administrative Services/Regional Clerk Regional Municipality of Waterloo

REGIONAL CLERK'S REPORT

To: Chair Ken Seiling and Members of Report No: CR-CLK-01-017 Regional Council File Code: C14-20/KI Date: February 28, 2001 Subject: PROPOSED BY-LAW TO CLOSE & SELL A PUBLIC LANE BETWEEN WATER STREET SOUTH AND FRANCIS STREET SOUTH IN THE CITY OF KITCHENER

RECOMMENDATION:

THAT the Regional Municipality of Waterloo pursuant to Section 44(1) of the Regional Municipalities Act, R.S.O., 1990, c.R.8, consent to a By-law to close and sell a public lane between Water Street South and Francis Street South, designated as Lots 103 to 109 and Lots 124 to 130, shown on Registered Plan 375, and designated as Part 2, on Plan 58R-12848, in the City of Kitchener.

SUMMARY: NIL

REPORT:

The City of Kitchener has requested regional consent to a By-law to close and sell a public lane between Water Street South and Francis Street South in the City of Kitchener.

CORPORATE STRATEGIC PLAN:

To ensure that we are effectively and efficiently responding to requests from Area Municipalities for approvals required under the Regional Municipality of Waterloo Act or other legislation.

FINANCIAL IMPLICATIONS: NIL

OTHER DEPARTMENT CONSIDERATIONS:

The Staff of the Commissioner of Transportation and Environmental Services have reviewed Plan 58R-12848, with respect to the proposed closure of a Public Lane Between Water Street South and Francis Street South in Kitchener and have no concerns to the approval.

PREPARED BY: Joan Fidler, Administrative Assistant, Council & Administrative Services

APPROVED BY: Evelyn L. Orth, Director, Council & Administrative Services/Regional Clerk Regional Municipality of Waterloo

REGIONAL CLERK'S REPORT

To: Chair Ken Seiling and Members of Report No: CR-CLK-01-018 Regional Council File Code: C14-20/CA Date: February 28, 2001 Subject: STREET CLOSURE - A PORTION OF KRUEGERS ROAD IN THE CITY OF CAMBRIDGE

RECOMMENDATION:

THAT the Regional Municipality of Waterloo pursuant to Section 44(1) of the Regional Municipalities Act, R.S.O. 1990, c.R.8 consent to a By-law approving the closure of a portion of Kruegers Road, in the City of Cambridge.

SUMMARY: NIL

REPORT:

The City of Cambridge has requested regional consent to a By-law approving the closure of the untravelled road allowances (Parts 1 and 2, Plan 58R-12363) known as Kruegers Road, and be declared surplus.

CORPORATE STRATEGIC PLAN:

To ensure that we are effectively and efficiently responding to requests from Area Municipalities for approvals required under the Regional Municipality of Waterloo Act or other legislation.

FINANCIAL IMPLICATIONS: NIL

OTHER DEPARTMENT CONSIDERATIONS:

The Staff of the Commissioner of Transportation and Environmental Services have reviewed Plan 58R-12363 with respect to the proposed closure of part of Kruegers Road and have no concerns.

PREPARED BY: Joan Fidler, Administrative Assistant, Council & Administrative Services

APPROVED BY: Evelyn L. Orth, Director, Council & Administrative Services/Regional Clerk Regional Municipality of Waterloo

CORPORATE RESOURCES FACILITIES MANAGEMENT

To: Chair Tom Galloway and Members of the Report No: CR-FM-01-002 Administration and Finance Committee File Code: Date: February 21, 2001 Subject: CONSULTANT SELECTION - DESIGN AND CONSTRUCTION OF SITE SERVICES FOR THE WATERLOO REGION EMERGENCY SERVICES TRAINING AND RESEARCH COMPLEX

RECOMMENDATION:

THAT the Regional Municipality of Waterloo enter into an Agreement with MTE Consultants Inc. as outlined in Report CR-FM–01-002 dated February 21, 2001 to provide standard engineering services for the final design and construction of site services for the Waterloo Region Emergency Services Training and Research Complex (WRES T&R Complex) to an upset limit fee of $199,910.00 plus contract administration and construction inspection fees estimated at $130,000.00, applicable taxes, and disbursements.

SUMMARY:

On January 26, 2000 Regional Council approved the dedication of land and project funding for a new Fire Training and Research Complex (renamed the Waterloo Region Emergency Services Training and Research Complex) to be located immediately west of the Waterloo Landfill Site in the Township of Wilmot. This facility is being developed to serve all Area Municipal Fire Departments and other associated Emergency Service providers, and potentially serve as a host site for a complementary fire research building owned and operated by the University of Waterloo. The research building will be funded by the University and is in addition to the $10 million site development cost. A detailed preliminary design was completed in December 2000. This preliminary design included extensive public consultation, preliminary site layout and servicing and environmental modeling and planning.

This assignment includes standard engineering services required to design and construct the site services and environmental systems for the WRES T&R Complex. This includes the development of detailed design, the preparation of construction documents, bidding and/or negotiation assistance, construction/ contract administration, field services during construction, start-up, commissioning and post construction administration. This assignment does not include the architectural design of the proposed administration building or fire training structure which will be assigned under a separate contract and managed concurrently by Regional staff.

Seven Letters of Interest were received from Consulting firms interested in providing detailed site services design and construction administration for the WRES T&R Complex. The following three firms were shortlisted and were invited to make presentations to the selection committee and provide a fee proposal for their services: Conestoga-Rovers and Associates, MTE Consultants Inc., and Giffels Associates Ltd. - 2 -

The Consultant selection was carried out following the Region's Consultant Selection Policy which includes price as a factor in the selection process. At the last moment, Giffels Associates Ltd. withdrew from the selection process. Following review and assessment of the two remaining Consulting firms and their subconsultants, their detailed submissions, presentations and fee proposals, the consultant selection committee recommends that MTE Consultants Inc. be awarded this assignment for an upset limit fee of $199,910.00 plus contract administration and construction inspection fees estimated at $130,000.00, applicable taxes, and disbursements.

Regional staff are providing overall coordination for this project in cooperation with Area Municipal Fire Departments. Key stakeholders including the University of Waterloo and other local Emergency Services providers have already been actively involved in the development of the preliminary design and will participate at both the project team and Steering Committee level.

Subject to Council's approval of this engineering assignment, it is anticipated that detailed design will be completed to allow tendering of the site services in the Summer of 2001.

REPORT:

Background

The Waterloo Region Emergency Services Training and Research Complex will encompass an area of approximately 40 acres on lands immediately west of the Waterloo landfill in the Township of Wilmot. The main elements of the facility include a fire training structure, various training props, a driver training track and an administration building. Comprehensive environmental controls will be incorporated into the facility to ensure that run-off from the training areas and smoke from the towers are managed to minimize both environmental and community impacts.

Since the Summer of 2000, the project team has developed a detailed preliminary design which was completed in December 2000. This preliminary design included extensive public consultation, preliminary site layout and servicing and environmental modeling and planning. The general location and configuration as developed in the preliminary design are shown in figures 1 and 2.

In addition to firefighting and other emergency services training, the University of Waterloo is planning to construct a fire research complex at the site. This $4 million investment will be located adjacent to the fire training structure and include instrumentation for training feedback. The University has received preliminary approval for grants to advance this phase of the project

Hiring a consulting firm now to provide engineering services for the detailed design and construction of the WRES T&R Complex site services will allow the project to proceed with an early construction start in Fall 2001. This early start will facilitate the coordination of other work required to achieve the commissioning of the facility by Fall 2002. - 3 -

Consultant Selection Process

An invitation to submit Letters of Interest for site services design and construction administration services for the WRES T&R Complex was advertised in the Cambridge Reporter, the Daily Commercial News, and the Kitchener-Waterloo Record. Seven Letters of Interest were received from interested Consulting firms. The submissions were reviewed by a Consultant Selection Committee consisting of:

Dr. Al Strong Adjunct Professor, University of Waterloo Don Trask Training Director, City of Kitchener Fire Department Jim Archibald Director, Waste Management, Region of Waterloo Ken Noonan Director, Facilities Management & Fleet Services, Region of Waterloo Yanick Cyr Manager, Facilities Engineering, Region of Waterloo Ellen Tracy Project Engineer, Facilities Engineering, Region of Waterloo

All Letters of Interest were evaluated using the following evaluation criteria and weightings consistent with the Region's Consultant Selection Policy:

Quality and Equity Factors: 1. Project Manager 10% 2. Project Support Staff/Sub-consultants 20% 3. Similar Projects 15% 4. Understanding/Approach to project 25% 5. Cost control / Schedule / Budget 10% 6. Current workload for Region/Local office 5%

Fees: 7. Consultant Fees 15%

Based on the Quality and Equity factors, the following three firms were short listed and were invited to make presentations to the selection committee and provide a fee proposal for their services:

• Conestoga-Rovers and Associates • MTE Consultants Inc. • Giffels Associates Ltd.

At the last moment, Giffels Associates Ltd. withdrew from the selection process which proceeded with the two remaining consultants. They both demonstrated a good understanding of the project, had capable project teams and were experienced on a number of similar projects.

Based on the above evaluation criteria, including the review and assessment of the consulting firms and their subconsultants, the detailed submissions, presentations and fee proposals, the Consultant Selection Committee recommends that MTE Consultants Inc. be awarded this assignment for an upset limit fee of $199,910.00 plus contract administration and construction inspection fees estimated at $130,000.00, applicable taxes, and disbursements. - 4 -

Consultant Fees

The consultants were requested to submit an upset limit fee for all standard engineering services other than contract administration and construction inspection. As with many site development projects, the time required for contract administration and construction inspection for this project may vary significantly depending on weather conditions, the actual contractor(s) hired for construction, and other unknown variables. Because an upset fee does not lend itself well to these type of services, it has been the Region's practice on similar projects to pay for contact administration and construction inspection fees on a time basis. It is recommended that this same practice be followed for this project. For budgetary purposes, staff has estimated the cost of contract administration and construction inspection services to be $130,000, which is based on the preliminary estimate of fees submitted by MTE Consultants Ltd. and a review of costs on similar projects. The upset limit fee for the standard services other than contract administration and construction inspection for this assignment is $199,910.00 plus applicable taxes and disbursements.

Assignment

The scope of this assignment includes standard engineering services required to design and construct the site services and environmental systems for the WRES T&R Complex, including the development of the detailed design, the preparation of construction documents, bidding or negotiation assistance, construction/contract administration, field services during construction, start-up, commissioning and post construction administration.

The scope of work for this assignment includes the construction of all site services (water, sanitary and electrical services, gas, telephone and other site utilities as appropriate), associated and ancillary equipment, stations and facilities (to also include all environmental monitoring, controls and treatment systems for air and runoff resulting from training exercises); driver training circuit and other roadways within the complex; site grading and landscaping; access to the site off Erb Street; the observation area and the following training areas:

- auto extrication training areas; - trench rescue training area; - drafting pond; - multi-purpose training pad; - gasoline and hazardous material training area; - electrical vault, transformer and utility pole training area; and - pad for flashover training prop

The work will also include the provision of site services for the administration building, the University of Waterloo research facility and the fire training structure. The design of the administration building, the University of Waterloo research facility and the fire training structure is not included in the scope of work for this project. The site layout immediately adjacent to these facilities will be developed by the Architect responsible for the detailed design and construction administration of these facilities. - 5 -

CORPORATE STRATEGIC PLAN:

This project will improve public safety. Trained emergency service providers will be better able to respond to fire and other emergency needs of the community.

FINANCIAL IMPLICATIONS:

This project is a partnership between the Region and the area municipalities. The Region's capital funding contribution includes up to $7.0 million in funding as well as the land for the facility. The Cities of Kitchener and Waterloo are contributing $2.0 million and $1.0 million respectively while the City of Cambridge is contributing an "in-kind" contribution through the use of its existing training facilities. During the 2000 budget, $1.625 million of the Region's 1999 operating surplus was allocated to the project. The proposed financing for the balance of the costs is the 2000 and 2001 operating budget surpluses and OMERS savings resulting from the continuation of the contribution holiday as outlined in the 2001 Budget Issues. The $1.625 million of financing for 2000 expenditures was intended to pay for initial consulting and site development costs. To date, approximately $230,000 has been used for the preliminary design. The balance of the 2000 funds, of approximately $1.4 million, has been carried over to 2001 and is available to fund this consulting assignment.

OTHER DEPARTMENT CONSIDERATIONS:

Staff from the Finance and Waste Management Departments have reviewed this report and their comments have been incorporated as appropriate.

PREPARED BY: Ellen Tracy, P. Eng., Project Engineer, Facilities Management

APPROVED BY: Connie Peterson Giller, Commissioner, Corporate Resources & Regional Solicitor.

Regional Municipality of Waterloo MEDIA RELEASE: Tuesday February 27, 2001, 4:30 P.M. BUDGET COMMITTEE OF THE WHOLE AGENDA Wednesday February 28, 2001 2:00 - 6:00 p.m. Council Chambers, 2nd Floor 150 Frederick Street

PLEASE BRING PROGRAM BUDGET BOOKS & JANUARY 31ST BUDGET PACKAGE TO THE MEETING

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. COMPLETION OF BUDGET PRESENTATION - Staff

3. USE OF WASTE WATER RESERVES FOR ONE TIME FUNDING

Information Paper Included

4. REVISED RECOMMENDED BUDGET PRESENTATION

Information Paper Included - Exhibit 1, Exhibit 2

5. IMPLICATIONS OF AREA RATING

Information Paper Included

6. OTHER QUESTIONS AND DISCUSSION

Emissions/Servicing of Vehicles FTE Summary One Time Budget Issues Annualization of Budget Issues Base Budget Discussion

7. BUDGET RESOLUTIONS

"In Principle" - General Tax Levy - Operating and Capital Library

8. NEXT MEETING

9. ADJOURN

Regional Municipality of Waterloo MEDIA RELEASE: February 16, 2001, 4:30 P.M. PLANNING AND WORKS COMMITTEE AGENDA Tuesday, February 20, 2001 9:00 A.M. Council Chamber 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS a) Mr. Carlo Veras re: 512 Coronation Boulevard, City of Cambridge. Engineering Report E-00-105 dated November 8, 2000 and Regional Council resolution dated November 15, 2000 attached. Map b) Ms. Jennifer Niece, Waterloo Public Interest Research Group Re: Funding Kitchener-Guelph Traffic Reduction Initiative.

3. REPORTS - PLANNING, HOUSING AND COMMUNITY SERVICES

TRANSPORTATION PLANNING DIVISION a) P-01-023, Route 71 Melran and Proposed Cambridge Business Park BusPlus Service. Appendix A, Exhibit 1, Exhibit 2, Exhibit 3, Exhibit 4, Exhibit 5

INTERDEPARTMENTAL REPORTS

REPORTS - TRANSPORTATION AND ENVIRONMENTAL SERVICES

ADMINISTRATION b) E-01-008, 2001 Transportation and Environmental Services Project Team Membership. (Carryover from Feb. 6/01 Planning and Works Committee)

DESIGN AND CONSTRUCTION DIVISION c) E-01-013, Pre-Budget Approval and Consultant Selection - Design and Construction Services For the Cambridge Waste Transfer Station. Appendix A, attachment A-2

TRANSIT SERVICES DIVISION d) E-00-032.2, Specialized Transit Services Advisory Committee Terms of Reference. Appendix A e) E-01-025, Automated Banking Machines. - 2 -

TRANSPORTATION DIVISION

f) E-01-022, Increasing Existing Speed Limit on Regional Road #53 (Fairway Road) from 50 km/h to 60 km/h, City of Kitchener. Appendix A

WASTE MANAGEMENT DIVISION

g) E-01-009, Waste Management Division Program Overview. (Carryover from Feb. 6/01 Planning and Works Committee) Appendix A

h) E-01-018, Leachate Control Plan - Waterloo Landfill. Figure 1

4. INFORMATION/CORRESPONDENCE

5. OTHER BUSINESS

6. NEXT MEETING

See attached schedule.

7. CLOSED SESSION (motion required)

Part II, Section 14. (1) c) of Procedural By-Law 00-031 (as amended):

a) CR-RS-01-004. (Attached Separately)

8. ADJOURN - 3 -

PLANNING AND WORKS COMMITTEE

NEXT MEETINGS

Date Time Description Location

Tues., Mar. 6, 2001 9:30 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

Tues., Apr. 3, 2001 4:00 P.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

Planning, Housing and Community Services

Transportation and Environmental Services

March To be determined Public Information To be determined Centre Re: Mannheim Water Primary Disinfection Project

April To be determined Public Information To be determined Centre Re: Kitchener and Waterloo Zone 5 Project (Class Environmental Assessment)

Tues., Apr. 3, 2001 7:00 P.M. Public Input Meeting Council Chamber Re: 2nd Floor, Regional Westmount/Glasgow Administration Building Improvements 150 Frederick Street Kitchener, Ontario

Thurs., Apr. 5, 2001 To be determined Public Information To be determined Centre Re: Hespeler Road Improvements, Highway 401 to Pinebush Road

C06-60, T15-40/08/CORO E-00-105

REGIONAL MUNICIPALITY OF WATERLOO

ENGINEERING COMMITTEE REPORT

TO: Chair Fred Kent and Members of Engineering Committee

DATE: November 8, 2000

SUBJECT: DEMOLITION OF PROPERTY - 512 CORONATION BOULEVARD, CITY OF CAMBRIDGE

RECOMMENDATION:

THAT the Regional Municipality of Waterloo take no action regarding the request from Mr. Carlo Veras for the Region to pay for the cost to demolish or relocate the existing building located at 512 Coronation Boulevard in the City of Cambridge.

SUMMARY:

NIL

REPORT:

Mr. Gregory J. Onorato, a solicitor acting on behalf of his client Mr. Carlo Veras, has requested that the Region pay for the cost to either demolish or relocate the existing building located at 512 Coronation Boulevard in the City of Cambridge. Also a petition signed by residents of the area adjacent to Mr. Veras’ business has been received by the Region with a similar request.

The structure in question is located on the southwest corner of the intersection of Coronation Boulevard /Dundas Street (Regional Road #8) and Hespeler Road/Water Street (Regional Road #24). Appendix A to this report shows the location of this structure and other features of the site.

The intent of the request is for the Region to bear the cost of either relocating this particular building to the back part of his client’s property or the demolition of the building in its entirety to improve visibility at the intersection. It is Mr. Veras’ long term plan to eventually erect a new building on the property set back further to the rear of the property. C06-60, T15-40/08/CORO - 2 - E-00-105

This intersection is the busiest intersection in the Region with a total of approximately 66,000 vehicles passing through the intersection daily. In the 1998 Annual Collision Report this intersection ranked Number 55.

The intersection is controlled by a traffic control signal which allows separate fully protected traffic movements to occur on all approaches. The right turn movement from Coronation Boulevard onto Water Street is controlled by a right turn arrow. Right turns on a red signal are not permitted.

In 1983 the intersection was reconstructed to its existing configuration. At that time the structure in question was in place. The Region did not identify the need to purchase the structure at that time as the property was not required to construct the intersection.

The building in question does limit visibility for right turning vehicles exiting onto Water Street from Mr. Veras’ site (left turns are not allowed). There have been no reported collisions at this location as a result of this condition. Also, the prohibition of right turns on a red signal for the right turns off Coronation Boulevard limit the possibility of a conflict occurring at the access.

Staff recommend that the Region take no action with regards to Mr. Veras’ request since there is no real apparent benefit to the Region.

If Regional Council approves Mr. Veras’ request it is recommended that Mr. Veras be required to dedicate a widening of approximately 153 square metres on Coronation Boulevard at this site to ensure that there is no potential for future visibility obstructions to occur (e.g. to ensure that vehicles are not parked near Coronation Boulevard or another structure is erected such that a visibility problem will be created).

Staff have met with Mr. Onorato, Mr. Veras, Councillor Karl Kiefer of the City of Cambridge and City staff on site to discuss this issue. All interested parties have received a copy of this report.

CORPORATE STRATEGIC PLAN:

This recommendation addresses the Region’s goal of ensuring that we spend wisely the dollars with which we are entrusted.

FINANCIAL IMPLICATIONS:

It is estimated that it would cost approximately $30,000 exclusive of any environmental costs to demolish the structure.

OTHER DEPARTMENT CONSIDERATIONS:

The Planning & Culture Department was consulted in the preparation of the report.

PREPARED BY: D. A. Banks, P. Eng., Manager, Transportation Engineering

APPROVED BY: M.L. Murray, M.Eng., P.Eng. Commissioner of Engineering & Public Works

EC001115 C04-70/November

COUNCIL APPROVED RECOMMENDATIONS

November 15, 2000

Approved by Confirming By-law No. 00-073

ENGINEERING COMMITTEE

NOTE : Denotes Action Taken by Regional Clerk * : Denotes Action TO BE Taken by Affected Department ** : Recommendation Amended at Council Meeting

1. THAT the Regional Municipality of Waterloo approve in principal a one-third cost sharing arrangement (to an upset limit of $15,000.) toward the demolition of the building located on 512 Coronation Boulevard, in the City of Cambridge, subject to the following:

a) Dedication of approximately 153 square meters of land to the Region of Waterloo, and

b) Agreement with the City of Cambridge and the landowner, Mr. Carlo Veras.

REFERENCE: E-00-105 *ATTENTION: ENGINEERING FOR ACTION *ATTENTION: LEGAL FOR ACTION *ATTENTION: FINANCE FOR INFORMATION

Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: P-01-023 Planning & Works Committee File Code: Date: February 20, 2001 Subject: ROUTE 71 MELRAN AND PROPOSED CAMBRIDGE BUSINESS PARK BUSPLUS SERVICE

RECOMMENDATION:

THAT the Regional Municipality of Waterloo adjust the days and hours of operation for Route 71 MELRAN - BusPLUS (Exhibit 1) in east Hespeler to 6:30 AM to 9 AM and 2:30 PM to 6 PM Monday to Friday, and that a new BusPLUS service be introduced to the Cambridge Business Park as illustrated by Exhibit 2 effective April 2, 2001.

SUMMARY:

Ridership levels on Route 71 MELRAN - BusPLUS have been marginal after the initial 10 months of operation. It is proposed to adjust the days and hours of service on Route 71 MELRAN and reallocate the service hours saved to introduce a new BusPLUS service to the Cambridge Business Park effective April 2, 2001.

REPORT:

Route 71 MELRAN - BusPLUS was implemented in April 2000 to serve the growing Melran subdivision in east Hespeler. Currently, the hours of operation during Monday to Friday are from 6:30 AM to 6 PM and on Saturday from 7 AM to 6 PM.

The service on Route 71 MELRAN - BusPLUS is delivered by a large-sized van operated by Hendry Coach Lines on behalf of the Region. Grand River Transit staff monitor the delivery and performance of the service and administer the service contract with Hendry Coach Lines. In the contract, GRT staff specified the routing, schedule and other performance requirements for Route 71 MELRAN.

In the case of the Melran subdivision in Cambridge and the Highland West and Laurentian West subdivisions in Kitchener, using smaller vehicles to provide transit service has proven to be a cost- effective alternative to the conventional 40 foot bus.

Route Performance

Exhibit 3 illustrates the average weekday and Saturday ridership levels on Route 71 MELRAN - BusPLUS between May 2000 and January 2001. Average weekday ridership is higher during school-in months which is a typical pattern of most routes. Saturday ridership has exhibited minimal growth during the same period. - 2 - P-01-023

Both weekday and Saturday ridership levels on Route 71 MELRAN are low in relation to minimum route performance targets established by transit service standards. As shown by Exhibit 4, the performance of Route 71 MELRAN is considerably below minimum route performance targets of 20 boarding passengers per hour and 25% cost-recovery ratio. Because the ridership growth potential of Route 71 MELRAN has shown to be limited after 10 months of service, it is proposed that the days and hours of operation on Route 71 MELRAN be reduced to Monday to Friday during morning and afternoon peak periods, and that the service hours saved be reallocated to provide a new BusPLUS service to the Cambridge Business Park. The reduced service hours on Route 71 MELRAN should still meet the travel needs of 81% of riders who would not be affected by the reduced hours (Exhibit 3).

Route 71 MELRAN riders have recently received a handout that informs them that the proposed reduction in hours of service for Route 71 MELRAN will be addressed by Planning and Works Committee on February 20, 2001 and to call GRT staff if they require further information.

BusPLUS Service to Cambridge Business Park

Major employers located in the Cambridge Business Park have requested that transit service be provided for their employees. Transit staff have had on-going discussions with representatives of these firms (Appendix A). Some of these firms have indicated that they are relocating existing plants and consolidating business operations in one large plant in the Cambridge Business Park. Many of their employees have relied on transit in the past and would like to have transit as an option in the near future.

Reallocating BusPLUS service hours from Melran to the Cambridge Business Park enables a timely response to this demand for transit service before travel patterns are established. The proposed routing (Exhibit 2) would travel between Sportsworld and the Cambridge Business Park via Maple Grove Drive and Cherry Blossom Road. The proposed route would operate Monday to Friday between approximately 6:30 AM and 9:00 AM and between 2:30 PM and 5:30 PM and will be scheduled to connect with Route 52, which travels between Fairview Park Mall and the Ainslie Street transit terminal.

The introduction of BusPLUS is seen as the first step in providing an effective transit service to the Cambridge Business Park. As noted below, there are several limitations of the proposed BusPLUS service that will be addressed through the service improvement strategy that is being developed for the GRT 5-Year Business Plan:

• The large-size van that will provide the BusPLUS service has limited passenger capacity that may not meet initial ridership demand. Deploying an additional van could accommodate passenger overloads on a trip or two. This would require additional operating expenditures.

• If passenger volumes were to be significantly higher, then a conventional 40 foot bus would be warranted. The ability to provide a conventional 40 foot bus is possible for the morning peak. Because the afternoon peak bus requirement is higher than in the morning, a 40 foot bus is not available for the afternoon peak. Deploying an additional bus during the morning peak would require additional operating costs.

• The remote location of the Cambridge Business Park in relation to the residential location of some employees results in travel times by transit that are too lengthy to be competitive with auto - 3 - P-01-023

travel times. The service improvement strategy that is being developed for the GRT 5-year business plan is considering express services as a means to improve the travel time competitiveness of transit.

• Many of the firms in the Cambridge Business Park operate on a 24-hour day with 7 AM and 11 PM being key start and finish times for shifts. Unfortunately, the routes in Cambridge do not begin early enough or operate late enough in order for employees to meet these shift times. The hours of operation for Cambridge are to reviewed as part of an overall transit operations study that will be undertaken between June 2001 and April 2002, for the Cambridge service area.

Implementation

The proposed BusPLUS service for the Cambridge Industrial Park would be implemented April 2, 2001. Marketing of the new service would involve targeting the existing and future firms in the area including partnering with firm representatives to promote the new service and employer-subsidized transit passes. The new service would also be promoted through the on-board customer newsletter “Transit Talk”.

Route 71 MELRAN riders will be informed of the proposed new hours of service through information posted at affected bus stops and handed out to existing passengers.

Route 51 HESPELER

Effective March 12, 2001 there will be a minor routing change to Route 51 HESPELER which will have a minor route and schedule impact on the existing Route 71 MELRAN (Exhibit 5). Route 51 HESPELER is frequently running up to 10 minutes late during the afternoon peak period. Consequently, other connecting routes with Route 51 HESPELER at the Ainslie Street transit terminal will also end up running late as they wait for the arrival of Route 51 HESPELER buses. The lack of schedule reliability is a major customer inconvenience that needs to be addressed.

Route 51 HESPELER buses will loop in east Hespeler only in the clockwise direction during the afternoon peak period instead of both directions as per the current schedule. The estimated time saving of only completing the loop once during the trip is approximately 7 or 8 minutes. Approximately 20 customers daily will be affected by the change to a one-direction loop. Many of these customers will have the option of using the Route 71 MELRAN, which will travel a portion of the Route 51 HESPELER loop in the counter-clockwise direction during the afternoon peak period.

Route 51 riders will be informed of the proposed service changes through information posted at affected bus stops and on-board buses, and production of new public timetables.

CORPORATE STRATEGIC PLAN:

This proposal is consistent with the strategic goal that ensures we spend wisely the dollars that we are entrusted with and maximize their use for those we serve.

FINANCIAL IMPLICATIONS:

The reallocation of BusPLUS service hours from Route 71 MELRAN to the Cambridge Business Park service will not impact operating costs. If ridership demand exceeds service capacity on the Cambridge Business Park BusPLUS service there will be additional operating costs incurred with deployment of - 4 - P-01-023 additional BusPLUS vehicles or a conventional 40 foot bus. Additional operating funds have been requested for minor service improvements in Cambridge in the preliminary GRT 2001 operating budget.

OTHER DEPARTMENT CONSIDERATIONS:

Transit Services staff of the Transportation and Environmental Services Department have provided input on this service proposal.

PREPARED BY: John Cicuttin, Manager, Transit Development

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services

Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-008 Planning and Works Committee File Code: C06-60 Date: February 6, 2001 Subject: 2001 TRANSPORTATION AND ENVIRONMENTAL SERVICES PROJECT TEAM MEMBERSHIP

RECOMMENDATION:

THAT the Regional Municipality of Waterloo appoint Regional Councillors to the various project and study teams as noted in Appendix A to Transportation and Environmental Services Department Report E-01-008 dated February 6, 2001,

And that the Regional Municipality of Waterloo forward the request for local Councillor representatives on project and study teams to the Area Municipalities.

SUMMARY:

NIL

REPORT:

Major Transportation and Environmental Services projects or studies have been directed, for many years, by multi-disciplined project teams which have usually included one or more Regional or Local Councillors. The involvement of elected officials has always made a significant, positive impact on the successful completion of these projects. These committees and project teams are distinct from formal sub- committees of Council (e.g. Water Efficiency Advisory Committee), whose Council members have already been appointed.

A list of ongoing Steering Committees and major projects and studies to be undertaken in 2001, including the current political or stakeholder representatives on each group, is provided in Appendix A. Those projects and studies which would most benefit from political representative(s) are noted below. These are typically projects which may have high public interest and/or significant implications for the Region. In addition to the projects listed below, participation by Councillors on any of the project teams noted in Appendix A is welcomed. After appointing appropriate Regional Councillors to these teams, it is recommended that this list be forwarded to the appropriate area municipalities to provide them an opportunity to appoint local Councillors to some of the project teams. - 2 - E-01-008

AREA SUGGESTED COUNCIL NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE GRAND RIVER TRANSIT 2. Five-Year Business Plan for 1 Regional Councillor Grand River Transit - Steering Committee 3. Cambridge Area Operations Cambridge 1 Local Councillor - Cambridge Review 1 Regional Councillor 4. Laurelwood Transit Service Waterloo 1 Local Councillor - Waterloo Expansion 1 Regional Councillor TRANSPORTATION 5. Aeronautical Noise 1 Regional Councillor - Kitchener Management Committee (Suggest Jake Smola) To be appointed - City of Guelph representative 6. Regional Cycling Master 1 Regional Councillor Plan Review (Suggest Jane Mitchell) 8. Central Transportation Cambridge/ 2 Regional Councillors Corridor Study Kitchener/Waterloo 9. Fairway Road Extension - Cambridge/Kitchener 1 Local Councillor - Cambridge Zeller Drive to Reg. Rd. 17 1 Local Councillor - Kitchener - Commence Environmental 1 Regional Councillor Assessment 12. Erb/Wilmot Line - Waterloo/Wilmot 1 Regional Councillor Intersection improvements - Finalize design in 2001 20. Victoria Street - King Street Kitchener 1 Regional Councillor to Lawrence Street - Complete Environmental Assessment in 2001 - Construction in 2002 24. Trussler Road Functional Kitchener 1 Regional Councillor Study - Highway 7/8 to New Dundee Road - Design in 2001, 2002 25. King Street East Widening - Kitchener 1 Local Councillor Sportsworld Drive to Highway 401 - Design in 2001 - Construction in 2002 - 3 - E-01-008

AREA SUGGESTED COUNCIL NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE 26. Homer Watson Boulevard Kitchener 1 Regional Councillor Widening - Blockline Road to Bleams Road - Design in 2002 - Construction in 2003 33. Northfield Drive Widening - Waterloo 1 Local Councillor Weber Street to Westmount Road - Design in 2002 - Construction in 2003 35. Breslau Bypass Woolwich 1 Local Councillor - Woolwich - Design in 2001 1 Regional Councillor - Construction in 2001, 2002 37. Airport Terminal Building Woolwich 1 Regional Councillor Expansion - Design in 2001 - Construction in 2002 WATER SERVICES 39. Water Resources Protection 1 Regional Councillor Liaison Committee 44. Wilmot Centre Monitoring Wilmot 1 Local Councillor - Wilmot Program and Public Liaison 1 Regional Councillor Committee 55. Rural Water Quality 1 Regional Councillor Program 56. Biosolids Master Plan 1 Regional Councillor

CORPORATE STRATEGIC PLAN:

The involvement of Regional Councillors on Transportation and Environmental Services Department Project Teams is consistent with the Strategic Planning goal of encouraging effective communication between Council members and staff.

FINANCIAL IMPLICATIONS:

The costs for the various projects outlined in Appendix A to the Transportation and Environmental Services Department Report E-01-008 are included in each Division budget. - 4 - E-01-008

OTHER DEPARTMENT CONSIDERATIONS:

The Planning, Housing and Community Services Department (Transportation Planning Division) will manage several of the projects noted in this report.

PREPARED BY: Michael Murray, Commissioner of Transportation and Environmental Services C06-60 APPENDIX A E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE G E N E R A L Steering Committees 1. Fire Training Facility Steering Committee Wilmot Tom Galloway Bill Strauss T R A N S I T Advisory Committees 2. Five-Year Business Plan for Grand River Transit - Steering Ted Fairless Committee Christina Weylie To be assigned - Suggest: 1 Regional Councillor Studies 3. Cambridge Area Operations Review Cambridge To be assigned - Suggest: 1 Local Councillor - Cambridge 1 Regional Councillor 4. Laurelwood Transit Service Expansion Waterloo To be assigned - Suggest: 1 Local Councillor - Waterloo 1 Regional Councillor C06-60 A-2 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE T R A N S P O R T A T I O N Advisory Committees 5. Aeronautical Noise Management Committee Kevin Axt Barry Aylward Rick Cowsill Dave Dayment Steven Gabdois Joan Gross Steve Hause (alternate) David Heil Murray Martin Phil Moffat (alternate) Wilf Park Glenn Priestly Rob McGuffin Reginard G. Sim (alternate) Tom Smith Mark Stoddard Jim Ziegler (alternate) Berry Vrbanovic Bud Witter To be assigned - Suggest: Jake Smola To be appointed - City of Guelph representative C06-60 A-3 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE T R A N S P O R T A T I O N Studies 6. Regional Cycling Master Plan Review To be assigned - Suggest: Jane Mitchell 7. Cambridge Area Route Selection Study Cambridge/Kitchener/ Jane Brewer North Dumfries Doug Craig Ted Fairless Tom Galloway Jean Haalboom Ted Higgins Fred Kent Karl Kiefer Joe Martens Gary Price Ken Seiling Ben Tucci Christina Weylie 8. Central Transportation Corridor Study Cambridge/ To be assigned - Suggest: Kitchener/Waterloo 2 Regional Councillors C06-60 A-4 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE T R A N S P O R T A T I O N Studies 9. Fairway Road Extension - Zeller Drive to Reg. Rd. 17 Cambridge/Kitchener To be assigned - Suggest: - Commence Environmental Assessment 1 Local Councillor - Cambridge 1 Local Councillor - Kitchener 1 Regional Councillor 10. Ayr Truck Traffic Routing Study North Dumfries Reg Campbell Sue Foxton Bill Fucton Mr. Hewitt Don Kurt Wallace Lake Bob MacDonald Joe Martens Steve McCombie Gord Moore 11. Uptown Waterloo Transportation Study Waterloo Brad Marsland Brent Needham Bill Reimer Dick Tyssen Lynne Woolstencroft 12. Erb/Wilmot Line - Intersection improvements Waterloo/Wilmot Scott Jones - Finalize design in 2001 Ralph Shantz To be assigned - Suggest: 1 Regional Councillor C06-60 A-5 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE T R A N S P O R T A T I O N Design and Construction 13. Reg. Rd. 8, Shantz Hill/Fountain Street/King Street/Mill Race Cambridge None required at this time Bridge (Preston) - Construction in 2001 14. Parkhill Road Bridge Cambridge Ted Fairless - Construction in 2001, 2002, 2003 Ben Tucci

Ainslie Street and Water Streets - One-way to two-way - Construction in 2001

Ainslie Street Extension - Construction in 2003, 2004 15. Hespeler Road, Pinebush Road to Highway 401 Cambridge Karl Kiefer - Design and construction in 2001 16. Pinebush Road - Townline Road to Franklin Boulevard Cambridge Linda Whetham - Design and construction in 2001 17. Maple Grove Road and Fountain Street Improvements Cambridge None required at this time - Design and construction in 2001 18. Townline Road Reconstruction - Avenue Road to Pinebush Cambridge Karl Kiefer Road - Design in 2002 - Construction in 2003 C06-60 A-6 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE T R A N S P O R T A T I O N Design and Construction 19. Weber Street Reconstruction - Queen Street to Victoria Street Kitchener None required at this time - Design in 2001 - Construction in 2002 20. Victoria Street - King Street to Lawrence Street Kitchener Christina Weylie - Complete Environmental Assessment in 2001 To be assigned - Suggest: - Construction in 2002 1 Regional Councillor 21. Reg. Rd. 50 - Westmount Road/Glasgow Street Kitchener Christina Weylie - Design and construction in 2001 22. Fairway Road Extension - Lackner Boulevard Easterly Kitchener None required at this time - Design and construction in 2001 23. Ottawa Street Functional Study and Development Servicing - Kitchener None required at this time Fischer-Hallman Road west to Mannheim - Design and construction in 2001 24. Trussler Road Functional Study - Highway 7/8 to New Dundee Kitchener To be assigned - Suggest: Road 1 Regional Councillor - Design in 2001, 2002 25. King Street East Widening - Sportsworld Drive to Highway 401 Kitchener To be assigned - Suggest: - Design in 2001 1 Local Councillor - Construction in 2002 C06-60 A-7 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE T R A N S P O R T A T I O N Design and Construction 26. Homer Watson Boulevard Widening - Blockline Road to Bleams Kitchener To be assigned - Suggest: Road 1 Regional Councillor - Design in 2002 - Construction in 2003 27. Reg. Rds. 46 & 50, Roseville North Dumfries Joe Martens - Design and construction in 2001 28. Bridgeport Road - Margaret Avenue to Weber Street Waterloo Bruce Anderson - Design in 2001 - Construction in 2002 29. King Street - Union Street to Allen Street Waterloo Brent Needham - Design in 2001 - Construction in 2002 30. Reg. Rd. 57 (University Avenue) - King Street to Albert Street Waterloo Bruce Anderson - Design and construction in 2001 31. Reg. Rd. 15 (King Street/Columbia Street) Waterloo None required at this time - Intersection improvements - Design in 2001 - Construction in 2002 32. University Avenue Improvements - Fischer-Hallman Road to Waterloo None required at this time Westhill Drive - Design in 2001 - Construction in 2002 C06-60 A-8 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE T R A N S P O R T A T I O N Design and Construction 33. Northfield Drive Widening - Weber Street to Westmount Road Waterloo To be assigned - Suggest: - Design in 2002 1 Local Councillor - Construction in 2003 34. Kirkland Creek Bridge Replacement, Linwood Wellesley None required at this time - Design in 2001 - Construction in 2002 35. Breslau Bypass Woolwich Bill Strauss - Design in 2001 To be assigned - Suggest: - Construction in 2001, 2002 1 Local Councillor - Woolwich 1 Regional Councillor 36. Conestoga Bridge Rehabilitation and Turn Lane at Golf Course Woolwich None required at this time Road - Design and construction in 2001 37. Airport Terminal Building Expansion Woolwich To be assigned - Suggest: - Design in 2001 1 Regional Councillor - Construction in 2002 C06-60 A-9 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE W A T E R S E R V I C E S Advisory Committees 38. Business Pollution Prevention Program Steering Committee Fred Kent Joe Martens 39. Water Resources Protection Liaison Committee Fred Kent To be assigned - Suggest: 1 Regional Councillor Water Supply - Studies and Pre-Design 40. Mannheim Water Treatment Plant - Primary Disinfection Cambridge/Kitchener/ None required at this time Waterloo 41. Kitchener West Side Water Study Kitchener Christina Weylie - Environmental Assessment work in 2000 42. Upgrades to Mannheim Zone 5 Pumping Station Kitchener/Waterloo None required at this time 43. Rummelhardt Zone 6 Pumping Station Expansion Waterloo None required at this time 44. Wilmot Centre Monitoring Program and Public Liaison Wilmot To be assigned - Suggest: Committee 1 Local Councillor - Wilmot 1 Regional Councillor C06-60 A-10 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE W A T E R S E R V I C E S Water Supply - Design and Construction 45. System Chloramination and Integration None required at this time 46. Installation of Medium and Low Pressure Ultraviolet None required at this time Disinfection Systems - Design and construction and in 2001 47. Maple Grove Road Watermain from Fountain Street to Cambridge None required at this time Beaverdale Road - Construction in 2001 48. Maple Grove Road Watermain - Beaverdale Road to Scott Cambridge None required at this time Street - Environmental Assessment in 2001 - Construction in 2002 49. Beaverdale Road Watermain from Maple Grove Road to Groh Cambridge None required at this time Avenue - Pre-design/detailed design in 2001 50. Bleams Road Watermain from Westmount Road to Thistledown Kitchener None required at this time Drive - Construction in 2001 51. Mannheim Aquifer Storage Recovery Wells Kitchener None required at this time - Design in 2001 - Construction in 2002 C06-60 A-11 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE W A T E R S E R V I C E S Water Supply - Design and Construction 52. University Avenue Watermain from Fischer-Hallman Road to Kitchener/Waterloo None required at this time Resurrection Drive Boundary - Design in 2001 - Construction in 2002 53. Linwood Pumping Station Wellesley None required at this time - Construction in 2001, 2002 54. Elmira West Side Water Supply Woolwich Bill Strauss - Construction completion in 2001 Wastewater - Studies and Pre-Design 55. Rural Water Quality Program To be assigned - Suggest: 1 Regional Councillor 56. Biosolids Master Plan To be assigned - Suggest: 1 Regional Councillor 57. Galt Wastewater Treatment Plant - Digester Facility Physical Cambridge None required at this time Upgrade - Pre-design/design in 2001 - Construction in 2002 C06-60 A-12 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE W A T E R S E R V I C E S Wastewater - Design and Construction 58. Preston Wastewater Treatment Plant Upgrade Cambridge None required at this time - Construction completion in 2001 59. Kitchener Wastewater Treatment Plant Digester Upgrades Kitchener None required at this time - Design in 2001 - Construction in 2002 60. Ayr Wastewater Treatment Plant Rerating North Dumfries None required at this time - Design and construction in 2001 61. Waterloo Wastewater Treatment Plant Digester Upgrades Waterloo Bruce Alexander - Construction in 2001 Sean Strickland 62. New Hamburg Wastewater Treatment Plant Wilmot None required at this time - Construction completion in 2001 63. Elmira Wastewater Treatment Plant Upgrade and Expansion Woolwich None required at this time - Construction in 2001 and 2002 C06-60 A-13 E-01-008

TRANSPORTATION AND ENVIRONMENTAL SERVICES - ACTIVITIES 2001

POLITICAL/STAKEHOLDER NO. DESCRIPTION MUNICIPALITY REPRESENTATIVE W A S T E M A N A G E M E N T Advisory Committee 64. Waterloo Landfill Liaison Committee Waterloo Scott Jones Design and Construction 65. Cambridge Landfill Transfer Station Cambridge None required at this time - Design in 2001 - Construction in 2002 66. Waterloo Landfill Transfer Station Waterloo None required at this time - Design in 2001 - Construction in 2002 67. Waterloo Landfill Northeast Cell Expansion Waterloo None required at this time - Design in 2001 - Construction in 2002

January 29, 2001 Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-013 Planning and Works Committee File Code: 8104.C, C06-60 Date: February 20, 2001 Subject: PRE-BUDGET APPROVAL AND CONSULTANT SELECTION - DESIGN AND CONSTRUCTION SERVICES FOR THE CAMBRIDGE WASTE TRANSFER STATION

RECOMMENDATION:

THAT the Regional Municipality of Waterloo grant pre-budget approval for the consultant assignment for the design and construction administration for the Cambridge Waste Transfer Station; and enter into an Engineering Agreement with Stantec Consulting Ltd. of Kitchener, Ontario to provide engineering services for final design, contract administration and construction inspection services for this project at an upset limit of $157,870 plus applicable taxes.

SUMMARY:

NIL

REPORT:

1. Background

The Cambridge landfill site is located in the southeast portion of the City of Cambridge. The disposal area at the site is projected to reach maximum design capacity and vertical elevation in 2004. Based on an extensive review of potential options, consideration of financial implications and aesthetic impacts, staff developed a phase-out plan for the Cambridge disposal area which was approved by Council in November, 1999 (E-99-083). The main elements of the plan were the construction of a waste transfer station in 2002 and the final closure of the disposal area by the end of 2003. This approach significantly improves the long-term visual impact of the site without changing the services offered to our customers. All waste received at the site after 2002 will be transferred to the Waterloo landfill site via the new transfer station.

The Transfer Station concept has been thoroughly investigated by staff and conceptual plans for the new facility have been completed. In an effort to maximize the utilization of existing facilities, the existing small vehicle transfer station and scale at the Cambridge Landfill Site will be incorporated into the new Transfer Station facility, which will be located directly south of the existing small vehicle transfer station.

- 2 - E-01-013

The proposed transfer station will be an open top (hole in the floor) style operation. The existing small vehicle transfer station will continue to be utilized for public drop-off for recyclables only, and all waste items will be disposed directly onto the new Transfer Station floor via a dedicated public drop-off area. An area within the building will be designed to accommodate a materials- recycling-storage-and-transfer area.

Currently the site receives approximately 350 tonnes of waste per day. The proposed facility will be sized for a 500 tonnes per day operation to allow for a future increase in waste tonnage.

A conceptual site layout plan of the proposed facility showing its proposed integration into the existing small vehicle transfer station can be found in Appendix A Figure 1 and a proposed perspective of the new Waste Transfer Station is shown in Appendix A Figure 2.

A report outlining the operating plan for the proposed facility will be presented to the Planning and Works Committee late in 2001.

In order to ensure construction completion of the new transfer station in 2002 as planned, the Region must retain an engineering consultant now to undertake the detailed design and construction administration for this project.

2. Consultant Selection

An invitation for Letters of Interest to provide engineering services for the design and construction of the Cambridge Waste Transfer Station was advertised in the Kitchener-Waterloo Record and the Cambridge Reporter. Seven consultants submitted Letters of Interest. From a review of the submissions, three firms were short-listed based on their qualifications and these consultants were asked to submit detailed work plans and upset fees for final design, contract administration and construction inspection services.

The three short-listed consultants were:

• Stantec Consulting Ltd. • Dillon Consulting Ltd • MacViro Consulting Inc.

The project Team involved with the consultant selection consisted of :

Jim Archibald, Director Waste Management Division Jim Zarzycki, Supervisor Waste Management Division Mike Greenhill, Engineering Assistant Waste Management Division Dave Hallman, Senior Project Manager, Design and Construction Division

The evaluation criteria used for selecting the successful consultant were consistent with the Region's Consultant Selection Policy which includes price as a factor in the selection process. These evaluation criteria and their respective weightings were as follows:

- 3 - E-01-013

Quality Factors

Project Approach and Understanding 25% Experience of the Project Manager 20% Experience of the Project Support Staff 15% Experience on Simular Projects 20%

Equity Factors

Current work load 3% Local office 2%

Price Factor

Upset Price 15%

The Letters of Interest submitted by all three short-listed consultants demonstrated a good understanding of the project, capable project teams and experience on a number of similar projects. Stantec Consulting Ltd’s upset fee of $157,870 for the assignment was the lowest price submitted. When considering the combination of quality, equity, and price factors described above, Stantec Ltd scored the highest of the three shortlisted consultants.

Based on the above evaluation criteria, including the review of the detailed work plans, schedules and upset fees provided, the Project Team recommends that Stantec Consulting Ltd. be retained to undertake the design and construction administration of the Cambridge Waste Transfer Station.

3. Scope of Work

For this engineering assignment, the consultant will complete a detailed design for the waste transfer station, road network, pond relocations and other installations associated with the project; prepare final design drawings, specifications and tender documents; obtain all necessary agency approvals; assist during the tender period; provide contract administration and site inspection services during construction; and prepare record drawings. A more complete list of consultant responsibilities is included in Appendix B attached to this report.

4. Schedule

Subject to Council’s approval of this consultant assignment , it is proposed that detailed design will be completed to allow for tendering in the fall of 2001 with construction commencing in the spring of 2002.

CORPORATE STRATEGIC PLAN:

This consultant selection process meets the Corporate Strategic Plan goal of ensuring that we spend wisely the dollars that we are entrusted with and maximize their use for those we serve. Implementation of this project will serve to accommodate the waste disposal needs of the City of Cambridge and surrounding area. - 4 - E-01-013

FINANCIAL IMPLICATIONS:

The Region's proposed 2001 Waste Management Capital Program presented to Budget Committee of the Whole on February 14th and 16th identified $200,000 in 2001 and $2,400,000 in 2002 for the design and construction of the Cambridge Waste Transfer Station. Stantec Consulting Ltd’s fees for this assignment are within the consulting fee allowance provided for in the total project budget.

In the event that the 2001 Waste Management user rate budget is not approved at the February 16th meeting of the Budget Committee of the Whole, staff are requesting pre-budget approval for this consultant assignment in order to meet the project timelines.

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Dave Hallman, Senior Project Manager

APPROVED BY: Michael Murray, Commissioner Transportation & Environmental services

E-01-013

APPENDIX B

Cambridge Waste Transfer Station Consultants General work Plan

TASK / ACTIVITY FEE 1.0 DESIGN (PHASE I) 1.4 Project Initiation $3,050 1.2 Field Surveys and Field Investigations $4,740 1.3 Review/ Optimization of Preliminary Design Details $6,940 1.4 Final Design and Working Drawings $35,480 1.5 Preparation of Contract Documents and Specification $18,220 1.6 Approvals $9,060 1.7 Tendering $7,680 1.8 Project Management and Progress Meetings $9,300 1.9 Disbursements Phase I $7,700 SUB TOTAL PHASE 1 $102,170

2.0 CONSTRUCTION SUPERVISION PHASE 2.1 Contract Administration $11,200 2.2 Review of shop Drawing and Site Reviews $13,900 2.3 Site Supervision $21,000 2.4 Record Drawings $3,800 2.5 Disbursements Phase II $5,800 SUB TOTAL PHASE II $55,700

TOTAL UPSET FEE (plus applicable taxes) $157,870

Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-025 Planning and Works Committee File Code: C06-60; D10-01 Date: February 20, 2001 Subject: AUTOMATED BANKING MACHINES

RECOMMENDATION:

THAT the Regional Municipality of Waterloo take the following action with respect to the installation of automated banking machines within transit terminals:

a) Authorize the Chair and Clerk to sign an agreement with Communiteq Systems Incorporated of Cambridge, Ontario, for the installation of automated banking machines in the Kitchener Transportation Centre and the Cambridge Transit Terminal, such agreements to be satisfactory to the Regional Solicitor.

SUMMARY:

NIL

REPORT:

Prior to the Regional Municipality of Waterloo assuming the provision of transit services, Kitchener Transit had been supplied with proposals from two independent companies to provide automatic banking services within the Kitchener Transportation Centre. As the transition of transit services was imminent, Kitchener Transit did not act on either proposal. Grand River Transit staff re-opened negotiations and invited each company to re-submit proposals for providing automated banking services in both the Kitchener and Cambridge transit terminals.

Subsequent to re-opening the proposals, staff became aware of the new corporate direction of all major banks to remove automated banking machines from satellite locations, such as the Kitchener Transportation Centre. At present the Municipality's bank (Toronto-Dominion) provides an automated banking machine at the Kitchener Terminal generating revenue of $7,500 annually to the Region.

To increase transit revenues and provide consistent services in both terminals, staff met with representatives from Banking Services of Canada and Communiteq Systems Incorporated and expanded on their original proposals to reflect both current and future service requirements of transit. These included, but were not limited to, increasing revenue, self-ticketing technology, and consistent services available to all customers in each terminal.

Following six months of review, staff concluded that while both companies are able to provide similar services, Communiteq Systems Incorporated offered a higher cash return, automated banking machines in both terminals, and the ability to provide additional services such as self-ticketing, video media capabilities at each machine, and point-of-sale applications. - 2 - E-01-025

In addition to the technological advantages, Communiteq Systems Incorporated will donate 10% of each convenience fee, initially set at $1.25 per transaction, to the United Way on behalf of the Region.

Staff, in recommending this agreement, felt the technology immediately available along with Communiteq's agreement to develop future applications, best represents the needs of both transit users and the Region.

CORPORATE STRATEGIC PLAN:

To meet the strategic goal of increasing ridership through the provision of more accessible and efficient transit services, this agreement allows the development of ticketing technologies not previously available and maintains a consistent delivery of passenger services in all terminals.

FINANCIAL IMPLICATIONS:

Expenses for the installation and maintenance of all automated banking machines is, by agreement, the sole responsibility of Communiteq Systems Incorporated.

Revenue projections increase transit revenues in this area from the existing $7,500 to $15,000 annually.

OTHER DEPARTMENT CONSIDERATIONS:

In consultation with Regional Finance, staff reviewed present revenues and developed accurate projections for an increase based on data from existing banking machine transactions. Regional Purchasing was consulted respecting policy relating to the contracting of new services to the Region from an external supplier. Legal Services worked with staff to draft contractual language protecting Regional interests and guaranteeing uninterrupted services. All departments have reached consensus on the agreement as presently written.

PREPARED BY: Paul Ariss, Assistant Manager, Transit Terminals

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-022 Planning & Works Committee File Code: C06-60, T05-20/53 Date: February 20, 2001 Subject: INCREASING EXISTING SPEED LIMIT ON REGIONAL ROAD #53 (FAIRWAY ROAD) FROM 50 KM/H TO 60 KM/H, CITY OF KITCHENER

RECOMMENDATION:

THAT the Regional Municipality of Waterloo amend Traffic & Parking By-law No. 00-032, as amended, to reflect an increase in the speed limit from the existing 50 km/h to 60 km/h on Regional Road #53 (Fairway Road) from 120 metres east of Old Chicopee Trail to Regional Road #54 (Lackner Boulevard), in the City of Kitchener.

SUMMARY:

In response to requests from motorists to examine the existing speed limit on Fairway Road between River Road and Lackner Boulevard, Transportation staff have reviewed the speed limit and recommend increasing the speed limit on Fairway Road between Old Chicopee Trail and Lackner Boulevard to 60 km/h.

REPORT:

Transportation Engineering have received numerous complaints from motorists over the years regarding the existing speed limit on Fairway Road between Old Chicopee Trail and Lackner Boulevard.

Fairway Road, between Old Chicopee Trail and Lackner Boulevard has an existing speed limit of 50 km/h. The properties in this area are back lotted with two intersecting cross streets for motorists to access Fairway Road. The intersecting roadways on this portion of Fairway Road have unlimited visibility in both directions and opposing left turn lanes on Fairway Road at each intersection.

Transportation staff have received complaints from motorists that the existing 50 km/h speed limit on Fairway Road between Old Chicopee Trail and Lackner Boulevard is an unreasonable speed and could safely be travelled at 60 km/h or higher.

Speed information was collected on Fairway Road between Idle Creek Drive/Fairway Crescent and Lackner Boulevard. The results of the information collected are summarized in Table 1. - 2 - E-01-022

Table 1: Speed Profiles on Regional Road #53 (Fairway Road) LOCATION SPEED PROFILE RECORDED SPEED RECORDED SPEED Westbound Eastbound

East of Idle Creek Dr/ POSTED SPEED 50 KM/H 50 KM/H Fairway Crescent LIMIT

85TH PERCENTILE 58.8 KM/H 61.4 KM/H SPEED

AVERAGE SPEED 54 KM/H 57 KM/H

The 85th percentile speed is that speed at which 85% of the motorists drive at or below. As indicated in Table 1, 85% of drivers were travelling at or below 58.8 km/h and 61.4 km/h. The average speeds were 54 km/h and 57 km/h for westbound and eastbound vehicles respectively.

A review of the collision history from January 1, 1998 to December 31, 2000 indicates that there were 2 rear end collisions, 1 side swipe and a motor vehicle/deer collision. Speed was not indicated as being a contributing factor in these collisions.

Transportation staff recommend that the existing speed limit of 50 km/h be increased to 60 km/h from 120 metres east of Old Chicopee Trail to Lackner Boulevard as this speed limit more accurately reflects the existing development and operating speeds on this section of road. Waterloo Regional Police Service and City of Kitchener Traffic and Parking Division staff are in agreement with the proposed increase in the posted speed limit on this portion of Fairway Road.

Appendix A illustrates the existing and proposed speed limit on Fairway Road between Old Chicopee Trail and Lackner Boulevard.

CORPORATE STRATEGIC PLAN:

The increase of the existing speed limit addresses the Region’s objective of providing a safe community.

FINANCIAL IMPLICATIONS:

The cost to revise the speed limit signing on this section of road is approximately $300 and is provided for in the Region's 2001 Sign Maintenance Budget.

OTHER DEPARTMENT CONSIDERATIONS:

The Council & Administrative Services Division will be required to prepare the amending by-law.

PREPARED BY: Valerie Pearcey, Technologist, Transportation Engineering

APPROVED BY: Michael Murray, Commissioner of Transportation & Environmental Services

Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair F. Kent and Members of the Report No: E-01-009 Planning and Works Committee File Code: C06-20/ER01 Date: February 6, 2001 Subject: WASTE MANAGEMENT DIVISION PROGRAM OVERVIEW

RECOMMENDATION:

For information and discussion.

SUMMARY:

The Waste Management Division is responsible for a wide variety of programs and services related to the collection, disposal, recycling and reduction of waste. The division operates, for the most part, as a user rate area with much of its revenue generated from landfill disposal fees and the sale of recyclable materials. Municipal garbage collection and disposal costs are recovered through Regional property taxes.

The division is also unique compared to most municipal operations in that competitive external market forces exist for waste disposal and the sale of recyclables. Commercial landfill customers seek the best disposal value, and commodity prices for blue box materials are highly volatile with wide price swings over short time periods. These factors require division staff to closely monitor business activity and revenue levels to ensure that the current package of programs and services is sustainable.

Typically, North American municipalities look at three key performance indicators to determine the overall health of their waste management system.

• Is there secure long-term landfill capacity? • What is the financial outlook including debt load, costs and fees? • What are the conditions of the environmental control systems and physical infrastructure?

The Region’s situation is favourable compared to most municipalities in that we have 30 years of secure capacity, no outstanding debt, and newer environmental controls, roads, facilities and buildings. Fees, operating and capital costs have also remained stable over the last five years. However, the division will face several major challenges over the next two years to maintain this high level of performance.

This report provides members of the Planning and Public Works Committee with an opportunity to:

• review existing programs and services in Waste Management; • review the proposed strategic direction for the next three years; and • provide direction on priorities for the next 12 - 24 months. Staff’s approach through the mid 1990's was to stabilize the division’s declining revenue base and to streamline existing programs and services to reduce costs and staffing levels. This was done within - 2 - E-01-009 the context of maintaining sound environmental controls at the landfill sites, and offering modest enhancements to the division's recycling and waste reduction programs. That approach yielded positive results with tipping fee revenue and budgets being stabilized without a need to reduce service levels. With revenues now at stable levels, the proposed strategic direction for the next 2-3 years has some specific targets and objectives as follows;

1) Maintain and expand existing environmental systems, controls and monitoring; 2) Flat-line disposal fees for the next three years without compromising the long-term financial health of the division; 3) Increase diversion of recyclable and compostable material with new program or service additions based on net environmental, landfill capacity and cost implications; 4) Maintain a strong customer service focus for both the collection contracts and operation of the transfer stations.

Staff have developed a list of six priority projects for the next 12 - 24 months intended to help meet the strategic targets established above and ensure the continued effective operation of the division as a whole.

1) Expand the leachate control system at the southeast corner of the Waterloo Landfill and expand downgradient monitoring; 2) Construct a new transfer facility at the Cambridge Landfill and close the existing disposal area by 2003; 3) Prepare for the transition to a new Region-wide waste and recycling collection contract in 2002; 4) Develop alternatives and implement measures to reduce delays and congestion at the Waterloo small vehicle transfer area; 5) Add new materials to the blue box and expand composting operations; and 6) Effectively involve the public in the development of a winter tube park at the former Kitchener Landfill Site.

REPORT:

EXISTING PROGRAMS AND SERVICES

The Waste Management Division is responsible for a wide variety of programs and services related to the collection, disposal, recycling and reduction of waste. The division operates two active sanitary landfills, six small vehicle transfer stations, and maintains four closed landfills. The division is also responsible for the collection of waste and recyclables, processing and marketing of blue box materials, and various other composting, recycling and source reduction programs. Over 375,000 customers are served each year at the various sites. Our contractors also make over 250,000 stops per week to collect garbage, yard waste and recyclables. Services and highlights are noted below for each program area based on the following major headings.

A) Long-Range Planning B) Landfills and Transfer Stations - 3 - E-01-009

C) Waste Collection D) Blue Box Recycling E) Other Waste Reduction/Recycling F) Environmental Systems and Controls G) Financial Planning, Management and Control.

A) LONG-RANGE PLANNING

Long-range planning documents created over the last 15 years have enabled the Region to secure approval for landfill capacity for the next 30 years. In addition to the provincial approval, the Region now has comprehensive and detailed technical plans to guide the long-term development and monitoring of the expanded Waterloo Landfill and other facilities as follows:

ý Waste Management Master Plan (1996 update approved by MOE; next update April 2001) ý Waterloo Design and Development Plans (Approved by MOE; valid for 30 years) ý Waterloo End Use Plan (Approved by MOE, reforestation began in 1997) ý Cambridge Landfill Phase-out Plan (new transfer station design underway) ý Waste Reduction Master Plan (majority of recommendations are implemented or underway) ý 30 year landfill tonnage forecasts ý 10 year capital construction forecasts ý 10 year financial rate model forecasts.

Previous long-range planning efforts have placed this Region in the enviable position of having secure disposal capacity for 30 years, extensive recycling and waste reduction programs, modest disposal fees, no debt and a reserve for future capital projects.

Recent master planning efforts such as the update to the Waste Management Master Plan and the Cambridge Landfill Phase-Out Plan are now completed in-house. It is anticipated that future projects of this nature will continue to be produced in-house given the current level of skill and expertise.

B) LANDFILLS AND TRANSFER STATIONS

Landfills

Major facilities and infrastructure at both the Cambridge and Waterloo Landfills have been upgraded over the last 10 years to bring the sites in line with modern industry practice. Each landfill now has computerized inbound and outbound scales, office and equipment service facilities, and upgraded road systems. Both sites have also been capped with a one metre thickness of clay, topsoil and a vegetative cover with erosion control matting. Most major ditches have been lined with rip-rap stone to minimize transport of silt to the on-site storm water management ponds. Litter control screens are constructed at site boundaries. Reforestation of some capped portions of the Waterloo Landfill began in 1997 and is being completed in a staged manner as landfilling activities are completed. The size and composition of the equipment fleet has also been changed to fewer, more versatile pieces of equipment with lower operating costs. The overall physical condition of the sites, fleet and facilities is good and the Region is well-positioned to serve the waste management needs of the community for the next 30 years. The Cambridge Landfill disposal area is scheduled to close in the 2002-2003 time frame. This change will be transparent to site customers as the on-site disposal service will be replaced by a new waste and recycling transfer station. The Cambridge site will remain as a full-service facility with waste - 4 - E-01-009

material being transferred to the Waterloo Landfill. The final design for the new transfer station will occur early in 2001 with construction planned for early in 2002. The transfer station will be operational by late fall 2002. The disposal area is planned to be completely closed, capped and revegetated by the fall of 2003. The transition from landfill to transfer activities will be one of the division's six priority projects over the next two years. A report detailing the operational changes necessary at the site will be presented to this committee by the end of 2001.

Tonnage received at the two landfills is dramatically lower than that received 10 years ago. In 1990 365,000 tonnes were landfilled and it was forecasted that 505,000 tonnes would be landfilled in 2000. The actual tonnage landfilled was 226,000 in 2000. Despite the tremendous growth in the Region, the reduction in tonnage is due to a combination of recycling efforts (both municipal and private sector), reduction of waste generation at source, and some waste exporting from the Region.

For long-range planning purposes, staff are projecting that landfill tonnage will increase modestly over the next 10 years to approximately 255,000 tonnes in 2010. The actual tonnage received for landfilling over this period will vary depending on the extent of waste exporting, economic activity in certain sectors and population growth in the Region. Staff estimate that approximately 50,000 - 80,000 tonnes of waste are currently exported annually.

Waste Management budgets and the capital program have been developed based on the assumption that some waste exporting will continue over this period. Should tonnage be higher or lower than projected, the planned construction program can be advanced or deferred based on the tonnage and revenue received.

Small Vehicle Transfer Stations The Waste Management Division operates six small vehicle transfer stations at the locations and times noted below.

LOCATION SCHEDULE TYPE OF LOADS # CUSTOMERS/YR.

Waterloo 6 days/wk. Under 2 tonnes 137,000 Cambridge 6 days/wk. Under 2 tonnes 95,000 Ayr 1 day/wk. Under 200 kg 2,700 New Dundee 1 day/wk Under 200 kg 4,100 Crosshill 3 days/wk. Under 200 kg 23,500 Elmira 5 days/wk. Under 200 kg 29,500

The transfer stations accept all wastes and recyclable materials and offer the first 50 kg free to all customers with loads under 500 kg. During the peak season, the Waterloo transfer station regularly handles over 1,200 customers on Saturdays. In 2000, over 375,000 customers used the landfill sites and six small vehicle transfer areas.

Traffic at the Waterloo small vehicle transfer station has increased from 50,000 customers in 1993 to over 137,000 customers in 2000. The facility currently operates well beyond its design capacity and traffic counts are anticipated to increase by at least 10,000 per year for the foreseeable future. Staff have implemented interim measures to handle the congestion and lineups, but a more permanent solution is required. Several possible redesign arrangements are currently being developed. Staff consider improvement of traffic flow and customer service at the Waterloo small vehicle transfer area to be one of the six priority projects to be completed over the next two years. A report will be - 5 - E-01-009 presented to committee by the end of 2001 detailing possible improvements at the transfer station.

C) WASTE COLLECTION

In 2000, the Region assumed responsibility for garbage collection from the Area Municipalities. All terms and conditions of the various existing contracts will be honoured until they expire on March 1, 2002. The Region received Proposals in the fall of 2000 for Region-wide collection services which will be in force until 2009. A recent report, E-01-004, titled ‘Collection of Garbage, Large Items, Yard Waste and Recyclables Throughout the Region of Waterloo”, discussed the new contracts in detail. Service levels have been improved across the Region, and yard waste will be diverted from the landfill with no significant increase in collection costs.

With all Waste Management activities consolidated at the Regional level, the division is now responsible for over 250,000 customer stops per week. The customer service unit currently handles an average of 1,000 to 3,500 customer inquiries per week depending on seasonal issues. Maintaining a strong customer service focus for our collection customers remains as a key element of the strategic direction for the division. With two contractors ceasing operations when existing contracts expire in 2002, it will be especially challenging to maintain good performance at the curb over the next fourteen months.

In addition, staff are currently working on plans for the roll-out of the new contract in 2002 including a new promotion package on the expanded level of service for yard waste in both the Cities of Kitchener and Cambridge and the large item pick up in Cambridge. A smooth transition to the new contractors in 2002 is considered one of the division's six priority projects over the next two years.

D) BLUE BOX RECYCLING

The Region has complete program and financial responsibility for the blue box program. Blue box materials are collected from both single family homes and apartment buildings. Materials currently collected in the program include newsprint, corrugated cardboard, boxboard, aluminum cans and trays, #1 PET bottles, #2 HDPE bottles, fine paper and paperbacks, clear and coloured glass, steel and tin cans, and telephone books. Annual collection costs are approximately $3 million.

All materials collected are delivered to the Materials Recycling Centre (MRC) at the Waterloo Landfill. The MRC processed approximately 29,000 tonnes in 2000. Regional staff market all materials processed and staff also administer a private sector contract to sort and bale blue box materials. The Region retains all revenues from the sale of recyclables. The contract cost per tonne to sort and bale materials at the MRC has been reduced from $55/tonne in 1991 to $42/tonne in 1994 to the current $29/tonne mainly due to process equipment upgrades and more competitive tendering.

Total revenue received from the sale of recyclables is highly volatile with a low of $1.2 million in 1993 to a high of $4.5 million in 1995. Over the last five years, revenue has averaged $2.9 million per year and the 2000 revenue reached $4.2 million. To obtain the best prices for recyclables, staff co- operatively market materials with other major municipalities. Due to our consistently high quality sorted aluminum, the Region has been able to obtain a direct purchase agreement with an Alcan Aluminum mill. One of the division's six priority projects for the next two years is to fully evaluate whether the Region's recycling and composting efforts can be expanded in a cost-effective manner. Staff have been involved in the new provincial Waste Diversion Organization (WDO) which is developing new - 6 - E-01-009 provincial standards for waste reduction. Staff feel that both the blue box and composting programs can be improved but coordination with the WDO will be an important component of the new program rollout. Reports on both blue box and composting program expansion will be presented later in 2001. Possible new additions to the blue box program include all rigid plastics and gable-top cartons. The division's approach to expanding recycling has been to ensure that there are stable end markets before new materials are added. Markets are slowly developing and further information will be provided in upcoming reports.

E) OTHER WASTE REDUCTION AND RECYCLING

Residential Services

In addition to blue box recycling, the Region offers other waste reduction and recycling programs and services. In the last three years, the division has introduced new programs such as diverting reusable building materials by partnering with Habitat for Humanity and the collection of used motor oil at all six transfer stations. These two programs were added to the other residential, composting and recycling programs and services already offered by the Region. These programs include:

A) Backyard Composting (over 60,000 units distributed to date) B) Leaf Composting (including land spreading of leaves on farm fields) C) Brush/Yard Waste Composting D) Textile Recycling E) Household Hazardous Waste Recovery F) Paint Drop-off & Exchange G) Tires/Scrap Metal Recycling H) Promotion & Education Activities

More detailed information on these programs is provided in Appendix A.

Workplace Waste Reduction Program

The following waste reduction programs and services are offered or relate to the industrial/commercial/institution (IC&I) sector:

< Assist business, industries and institutions to develop infrastructures and alternatives for them to divert major waste streams such as food, fine paper, construction and demolition waste < Assist business in complying with 3R’s regulations < Provide expertise to assist in performing waste audits and assessments < Develop demonstration projects targeting the ICI sector such as institutional food composting, office recycling and “green” construction practices < Develop seminars and workshops highlighting new technologies and new approaches to reducing waste < Maintain a directory of potential markets for IC&I waste products < Pursue private-public partnerships to develop low-cost waste reduction solutions.

F) ENVIRONMENTAL SYSTEMS AND CONTROLS

Active Landfills - 7 - E-01-009

The two active landfills in Waterloo and Cambridge have landfill gas collection and flaring systems in place. The Waterloo and Cambridge systems were constructed in 1995 and 1996 respectively. Both systems recover gas from vertical wells under vacuum pressure. Recovered gas was originally flared at a temperature of approximately 900 degrees C to break down contaminants (prior to operation of the utilization systems.) System performance is maintained by computers and staff can access real- time information on key system functions.

The two landfills in Cambridge and Waterloo now both have landfill gas utilization systems currently on-line. At Waterloo, Toromont Energy utilizes landfill gas collected from the site to power electrical generator sets. The Region receives a royalty for the use of the gas based on the amount of electricity sold. In 2000, the revenue received from Toromont was in excess of $200,000. In Cambridge, Courtice Steel pays a royalty of $35,000 annually for gas based on volume used and the fuel content of the gas.

Groundwater and surface water monitoring is completed at both sites on a monthly or quarterly basis. At Waterloo, approximately 80 wells and 17 ponds are monitored while approximately 60 wells and 13 ponds are monitored at Cambridge. Samples are analyzed by both the Regional Lab and private labs for organic chemicals, metals, and general chemistry. Analytical results are reviewed regularly, compared to previous trends, and documented in an annual report for each site.

Leachate is recovered from a series of underdrains at the Waterloo Landfill and transported by pumps and sanitary sewers for treatment at the Waterloo Waste Water Treatment Plant. The leachate is sampled regularly to ensure that sanitary sewer criteria are met. The southeast corner of the old landfill area at Waterloo (originally opened in 1972) has always been an area of concern regarding leachate impacts on the groundwater. Staff are currently finalizing a plan to improve and expand leachate control measures and monitoring in this area of the site. A new system of purge wells, monitoring and contingency measures will be presented to this committee for consideration within the next month. This improvement in environmental control systems is considered as one of the division's six priority projects over the next two years.

Closed Sites

Groundwater samples are collected regularly at each of the Region’s four closed landfills. Results are reviewed and documented for each site. At the Kitchener Landfill on Ottawa Street, systems constructed in 1991 and 1993 collect landfill gas from the perimeter of the site and treat the gas prior to discharge. This system is intended to minimize the potential for gas migration across the property boundary.

In May of 2000, Regional Council authorized staff to enter into discussions with a private sector group (River Valley) to develop a portion of the property as a winter tubing park and mini-golf facility. River Valley has been actively developing their concept in cooperation with Regional and City of Kitchener staff. An open house is planned for later this winter to receive feedback on the project from the public. River Valley will present the updated concept to this committee prior to the open house. Staff consider the successful development of this facility in cooperation with the area residents and City of Kitchener to be one of the six priority projects for the division over the next two years. ISO 14000 - Environmental Management Systems

The Waterloo Landfill Site is currently registered to the ISO 14001 standard. This internationally recognized standard and accreditation assists division staff in maintaining and demonstrating effective - 8 - E-01-009 environmental management, and compliance with all applicable laws and regulations. The next registration audit is scheduled for June 2001.

G) FINANCIAL PLANNING, MANAGEMENT AND CONTROL

In spite of recent division revenue being less than half of that received in the early 1990's, the overall financial health of the division is good. In cooperation with the Finance Department, a 10 year rate model is prepared each year showing revenue, expenditure and reserve fund projections. The rate model takes into account inflation, interest accumulated on reserves, and any other factors which may affect the financing of the division.

As a user rate area, waste management receives very little provincial grants or subsidies, and the major sources of revenue are landfill disposal fees, the sale of recyclable material and landfill gas. The division also receives Regional property tax support to cover the cost of municipal garbage collection and disposal.

The division operates with no debt, a fully funded vehicle replacement reserve and a capital construction reserve. The vehicle replacement reserve is funded through annual operating budget contributions for each piece of equipment. Contributions cover fuel, maintenance and replacement costs. The capital reserve provides a mechanism to fund major capital projects and to smooth out year-to-year rate fluctuations.

Division staff monitor landfill tonnage and recycling revenue on a monthly basis. If major variances are noted, trends are reviewed and budget forecasts adjusted accordingly. Where fundamental changes in business activity are noted (such as waste exporting in early 1996), issues are brought to the attention of the committee with alternatives and a recommendation for further action.

Proposed Strategic Direction

Staff’s approach through the mid 1990's was to stabilize the division’s declining revenue base and to streamline existing programs and services to reduce costs and staffing levels. This was done within the context of maintaining sound environmental controls at the landfill sites, and offering modest enhancements to the division's recycling and waste reduction programs. That approach yielded positive results with tipping fee revenue and budgets being stabilized without a need to reduce service levels. With revenues now at stable levels, the proposed strategic direction for the next 2-3 years has some specific targets and objectives as follows;

1) Maintain and expand existing environmental systems, controls and monitoring; 2) Flat-line disposal fees for the next three years without compromising the long-term financial health of the division; 3) Increase diversion of recyclable and compostable material with new program or service additions based on net environmental, landfill capacity and cost implications; 4) Maintain a strong customer service focus for both the collection contracts and operation of the transfer stations.

Staff have developed a list of six priority projects for the next 12 - 24 months intended to help meet the strategic targets established above and ensure the continued effective operation of the division as a whole. - 9 - E-01-009

1) Expand the leachate control system at the southeast corner of the Waterloo Landfill and expand downgradient monitoring; 2) Construct a new transfer facility at the Cambridge Landfill and close the existing disposal area by 2003; 3) Prepare for the transition to a new Region-wide waste and recycling collection contract in 2002; 4) Develop alternatives and implement measures to reduce delays and congestion at the Waterloo small vehicle transfer area; 5) Add new materials to the blue box and expand composting operations; and 6) Effectively involve the public in the development of a winter tube park at the former Kitchener Landfill Site.

CORPORATE STRATEGIC PLAN:

Presentation of this report is consistent with the Corporate Goal of creating opportunities for Council and staff to work effectively towards the achievement of our Vision and Mission.

FINANCIAL IMPLICATIONS:

The current ten-year rate forecast shows the commercial fee flat-lined fee at $45 for 2001 to 2003, and then modest increases in 2004 and 2006 are expected. The municipal tipping fee is flat-lined at $65 for the entire ten-year forecast.

OTHER DEPARTMENT CONSIDERATIONS:

The Finance Department was consulted during the preparation of this report.

PREPARED BY: James Archibald, Director, Waste Management

APPROVED BY: Michael Murray, Commissioner of Transportation and Environmental Services E-01-009 C06-20/ER01 APPENDIX A

Waste Reduction and Recycling Programs

Backyard Composting: Over 60,000 composters have been given to residents since 1989 and an additional 2,000 units will be distributed in 2001. This program has significantly reduced the volume of residential organics in the waste stream with an estimated 150 kg per household being diverted per year.

Leaf Composting: The Region accepts bulk loads of fall leaves from the area municipalities at no cost. Approximately 5,000 tonnes of leaves were received in 2000. Composted leaves are given back to the residents and area municipalities, or sold. Leaves are also land applied on farms throughout the Region.

Brush/Yard Waste: The Region accepts brush, yard waste from residents and landscapers for $30/tonne. This material is chipped for use as mulch or sold. More than 7,000 tonnes are received each year.

Textile Recycling: Used textile products are received for recycling at each of the six small vehicle transfer stations. Goodwill Industries supplies the drop-off boxes and periodically collects the textiles at no cost to the Region.

Household Hazardous Waste: Sixteen household hazardous waste drop-off days have been scheduled for 2001. Residents can drop off unwanted chemicals and pesticides on specified Saturdays for no charge. Ten events are held at the Cambridge and Waterloo sites with the remaining events held around the Region.

Paint Drop-off & Exchange: Unwanted paint products can be dropped off at the Cambridge and Waterloo transfer stations six days a week, 7 a.m. to 6 p.m. These products are stored in a container for paint and other hazardous wastes and offered to the public for re-use each Wednesday (during spring/summer/fall) at no cost.

Tires/Scrap Metal: Tires and scrap metal are received at all transfer stations for recycling.

Appliances with CFC’s: Appliances containing CFC’s are received at the six transfer stations and drained of CFC’s prior to recycling. Residents pay a $10 fee for this service

Promotion & Education: The division’s residential promotion and education program includes: - information pages in telephone book blue pages - 3R’s information to schools and community groups - tours of waste management facilities - publishing Environews - organizing special events such as Waste Reduction week and composting workshops - developing promotional literature to reduce roadside dumping, junk mail and blue box contamination; and increase grasscycling, composting and use of hazardous waste facilities. Regional Municipality of Waterloo

TRANSPORTATION AND ENVIRONMENTAL SERVICES DEPARTMENT REPORT

To: Chair Fred Kent and Members of the Report No: E-01-018 Planning and Works Committee File Code: C06-20/ER01 Date: February 20, 2001 Subject: LEACHATE CONTROL PLAN - WATERLOO LANDFILL

RECOMMENDATION:

THAT the Regional Municipality of Waterloo: a) Approve the five-part Leachate Control Plan for the Waterloo Landfill as outlined in E-01-018 including the following major components:

• design and construction of a purge well containment system at the southeast corner of the old landfill area; • expansion of the downgradient monitoring well network; • comprehensive re-evaluation of the site hydrogeology; • confirmation of the hydro corridor as a contaminant attenuation zone; and • development of contingency measures. b) Enter into an Agreement with Conestoga-Rovers and Associates to provide engineering and hydrogeologic services necessary to support the Region in implementing the five-part Leachate Control Plan to an upset limit of $318,900 plus applicable taxes.

SUMMARY:

The Waterloo Landfill is currently equipped with several environmental controls including a gas collection and flare/utilization system, a perimeter toe drain leachate collector surrounding the old landfill area and a lined underdrain leachate collector in the first cell of the expansion area. There is also an extensive groundwater and surface water monitoring program at the site. While the environmental control systems have been largely effective in minimizing landfill impacts, the southeast corner of the old landfill area (opened in 1972 ) has always been a concern due to the presence of a discontinuous natural clay containment layer. This was recognized in the landfill expansion approval documents as an area that may require further attention depending on future analytical results.

Monitoring results have now confirmed groundwater impacts which require an expansion of the existing leachate control system to include a series of approximately five groundwater purge wells plus a number of other measures to fully evaluate these impacts. Staff developed the five-part leachate control plan in cooperation with the Landfill Liaison Committee (local resident group and their consultant Mr. Wilf Ruland), the Region’s water resource protection unit, and the Ministry of the Environment (MOE). Additional opportunities for involvement by the local residents in addition to the regular quarterly liaison committee meetings are also planned as part of this program. Staff are also recommending that Conestoga-Rovers and Associates(CRA) be retained to support the Region in implementing the plan. - 2 - E-01-018

REPORT:

BACKGROUND

The Waterloo Landfill Site was originally opened in 1972 by the City of Waterloo. The Region assumed ownership in 1973 and has operated the site since that time. The first leachate collection system was installed at the site in the 1980s and was expanded in 1991 and 1994. The old landfill area is completely surrounded by a perimeter toe-drain type system while the first phase of the landfill expansion has a continuously lined underdrain collection system. The perimeter drains do capture a significant volume of leachate but are not completely effective as they were installed as a retrofit to an older, existing site.

In the course of studies undertaken to expand the landfill site, it was recognized that there were areas of the old landfill site that may require additional containment measures in the future due to possible groundwater impacts. A plan was developed at that time to closely monitor the areas of concern and to identify appropriate measures if monitoring results indicated unacceptable impacts. Regular monitoring was performed three times per year with the sampling frequency increased to monthly if required. The Region is in the final stages of capping off the original landfill area and has yet to place a significant quantity of waste in the new lined and underdrained expansion disposal cell.

GROUNDWATER IMPACTS

Monitoring results have confirmed the presence of vinyl chloride and the need for containment measures at the southeast corner of the old landfill area. While some other compounds are present, typical leachate indicators such as benzene and chloride remain at relatively low levels as they have throughout the 1990s. Vinyl chloride is not likely to ever have been placed in the landfill but occurs as a break-down or degradation product of other solvents such as trichloroethene (TCE). It is likely that the vinyl chloride is a breakdown product of waste materials that were placed in the landfill in the 1970s when controls over what was acceptable for landfilling were much less stringent than they are today.

Staff are proposing the construction of a purge well containment system at the southeast corner of the old landfill area to reduce the overall concentration of vinyl chloride in the groundwater. There are also some natural biological and physical mechanisms that may reduce the concentration of vinyl chloride in groundwater and eventually transform the compound into carbon dioxide and water. Both the active purge well system and natural mechanisms will contribute to the overall reduction of this compound.

One of the difficulties in monitoring and assessing the impacts of vinyl chloride is that it has a very low drinking water objective of 2 parts per billion (ppb) which is close to its analytical detection limit. This concentration is what is considered safe for a lifetime exposure.

The area of impact at or above the drinking water objective is still approximately 600 metres away from the nearest off-site private well. Given the estimated travel time of groundwater in this area and the effect of natural attenuation, it is the opinion of staff and our consultant (subject to further evaluation which is part of this program), that the drinking water objective for vinyl chloride will not be exceeded in the nearest private well for at least two to three years, and potentially much longer. However, staff feel that a comprehensive program of both investigative work and active containment measures is required to fully understand the recent detection of vinyl chloride and to protect the groundwater resource including the off-site private wells. The following five-part leachate control plan addresses these needs and lays out an overall integrated approach to protect the groundwater resource. - 3 - E-01-018

LEACHATE CONTROL PLAN

The following five part plan was developed in cooperation with local residents on the Landfill Liaison Committee and their consultant Mr. Wilf Ruland, the Region’s Water Resource Protection Group and the MOE. Staff plan on future opportunities for local resident involvement with particular emphasis on the development of contingency measures.

The following plan builds on increased monitoring and purge well operations that commenced in 1999 and 2000. The Region has an approved plan to deal with groundwater impacts which includes a step by step approach to confirm monitoring results, expand the monitoring program, test possible remedial options, and implement a solution. Additional monitoring wells were added in both 1999 and 2000 to more clearly define the impacts, and purge well testing began in March 2000 to see if pumping systems could contain the plume. A permanent power supply was also installed to the southeast corner of the landfill in the fall of 2000 when it became clear that pumping at this location would likely be required over the longer term. Sufficient data has now been gathered to develop and implement the five-part solution. i) Installation of a Groundwater Containment System

As discussed above, a trial purge well has been operating at the southeast corner of the old landfill area since March 2000. Water level and water quality results during the trial period indicate that approximately five purge wells will be required to contain the plume at this corner of the site. Three existing wells (which are currently used as monitoring wells but were designed to be used as purge wells if this was necessary) can be converted for use as purge wells with two new wells required. The proposed system will involve groundwater being pumped from the five wells, conveyed, treated as necessary, and discharged in accordance with all relevant environmental regulations. It is proposed to begin final design of this system immediately, tender the project by June, and that the system be fully operational by the end of the year assuming provincial approvals are granted within a reasonable time frame. The proposed location of the five purge wells is shown on Figure 1.

In order to improve the effectiveness of the existing perimeter leachate collector and thereby reduce the impact of leachate on the groundwater, staff will also investigate and test methods to collect leachate from within the centre of the old landfill area and not just exclusively around the site perimeter as is the current practice. An example may be angled boring under the landfill with leachate draining out to the existing collection system, or the modification and use of the landfill gas collection wells to collect leachate. ii) Expansion of the Monitoring Well Network

It is proposed that the monitoring well network be expanded south of the existing landfill area to the south property boundary at the railroad tracks as shown on Figure 1. Approximately twenty new monitors will be installed at twelve locations. Two wells will be installed near the purge well system to monitor its hydraulic effectiveness while the other ten locations will be within the south property boundary to determine movement of the plume and assess boundary compliance issues.

These new monitors will also serve as an early warning system for downgradient private wells. As discussed earlier, groundwater impacted above the drinking water objective is approximately 600m away from the nearest off-site well and is not anticipated to affect the use of the private wells for some time. There is a very deep (335 feet) well at the former Fler residence on Region property that is used by a - 4 - E-01-018 tenant, but this well is geologically separated from the impacted aquifer and CRA has confirmed that the risk to this well is negligible. However, this well is sampled on a monthly basis to confirm that the water remains safe. iii) Re-evaluation of the Site Hydrogeology

A comprehensive hydrogeologic investigation was completed at the site in the late 1980s in support of the application to expand the landfill. The final June 1990 report remains the reference for all ongoing assessments of groundwater issues at the site. While the site has performed for the most part in accordance with the projections in the June 1990 report (including the geologic weakness at the southeast corner of the site), the presence and movement of vinyl chloride has yet to be satisfactorily explained. It is appropriate that the fundamental elements of the original study be reviewed and updated with the last ten years of knowledge and information from the new wells to determine whether the hydrogeological conclusions remain valid, or require some modification. A significant amount of new information has been gathered by the Region’s water resource protection group in this general area, and combined with all the results of ten years of landfill monitoring, should provide a valuable resource for this study. iv) Use of the Hydro Corridor as a Contaminant Attenuation Zone

The eastern boundary of the landfill site disposal area is only 20m from the formal site boundary with Ontario Hydro. Given that it is now confirmed that impacted groundwater has migrated across this property boundary, the Region is required to develop a formal arrangement with Ontario Hydro to register that contiguous property as a contaminant attenuation zone. The Region would in essence obtain groundwater rights on the property and ensure that natural mechanisms and the containment system are effectively reducing the concentration of vinyl chloride. Discussions with Hydro have begun on this issue. v) Contingency Measures

While the potential for vinyl chloride to exceed the drinking water objective in off-site private wells is low with the purge wells in operation, staff feel that it is prudent to design a municipal watermain to service those residents and businesses along Glasgow Street (between the site boundary and Highland Road) as a contingency measure. In-house design and construction staff have begun work on this project and should have the design complete by June. Given that Glasgow Street is a City road, the City of Kitchener will be consulted with respect to appropriate design standards.

Staff propose to arrange a special meeting with residents from this section of Glasgow Street (tentatively scheduled for March 27), to receive their input on whether they feel they would like a watermain along this route. Many have recently drilled new wells while other wells are much older. Staff will consider input from the residents including such issues as compensation for newly installed wells, evaluate the pros, cons and timing options of connecting residences to a new watermain, and report back to Committee once the design is complete and cost estimates are prepared.

Staff have also developed a contingency procedure if future test results show impacts at private wells. If during a regular sampling round vinyl chloride is detected, the well will be immediately resampled to confirm the test result or determine that the detection was caused by a sampling or lab error. If the resample confirms the presence of vinyl chloride at a concentration above the drinking water objective ( 2 ppb), the Region will immediately provide an alternative drinking water supply and take measures to provide a treatment system for water used in the entire residence. If this situation did occur, staff - 5 - E-01-018 would be recommending that connection to a municipal watermain be undertaken as soon as practical.

CONSULTANT ASSIGNMENT

Staff recommend entering into an Agreement with Conestoga-Rovers and Associates(CRA) to provide technical support services to implement the Leachate Control Plan. CRA prepared all the original detailed designs for the landfill expansion and authored the June 1990 hydrogeologic report. CRA has also reviewed monitoring results at the site on an annual basis and are very familiar with the current issue. The consultant’s Project Manager involved in the preparation of the landfill expansion documents remains committed to the project and will provide an invaluable link in discussions with the MOE regarding what was assumed in the past compared to current conditions. CRA has prepared a detailed workplan and cost estimate to perform the work and staff have thoroughly reviewed the workplan and costs, made modifications as appropriate and consider the negotiated fee to be fair and reasonable given the scope and complexity of the assignment. Given CRA’s previous involvement and quality of work, staff are recommending to forgo the standard consultant selection process and retain CRA to perform the work. A detailed list of tasks to be completed and associated costs is provided on Attachment A. Overall, the consulting costs for this assignment will not exceed an upset fee of $318,900.

SCHEDULE/NEXT STEPS

The following list of tasks and corresponding schedule provides an overview of activities to be completed in 2001.

Purge Well System - design March - June - tendering/construction July - November - full operation December

Expansion of Monitoring Well Network March - August

Re-evaluation of Site Hydrogeology March - November

Ontario Hydro Property Issues January - December

Contingency Measures - watermain design February - June - input from residents March - April - update to Planning and Works September Committee

At this point in time, precise design details of the purge well system have yet to be resolved with the MOE.

CORPORATE STRATEGIC PLAN:

Development and implementation of the five-part Leachate Control Plan is consistent with the Corporate - 6 - E-01-018

Strategic Goal of “developing policies and practices to protect our groundwater resources”.

FINANCIAL IMPLICATIONS:

The final scope of some elements of the Leachate Control Plan have yet to be fully resolved. Staff will proceed to work on all issues concurrently and will update Committee as costs become better defined. The Waste Management Capital Budget presented to Budget Committee of the Whole on February 14 identified $1 million for this project in 2001 and $300,000 in 2002. A preliminary breakdown of estimated expenditures in 2001 is provided below.

Monitoring Well Installations $200,000 Purge Well, Pumping and Pipe Systems $250,000 Surface Treatment and Discharge System $200,000 Ontario Hydro Issues Unknown at this time Hydrogeology Review $143,000 Other Design and Field Inspection $176,000

If the decision is made later in 2001 to proceed with the installation of a municipal watermain, this expenditure could be funded from the Waste Management capital reserve fund.

One area of uncertainty at this time is the level of treatment required for the recovered groundwater. The cost estimate shown above represents a relatively simple aeration system but one that staff feel will be effective in removing the vinyl chloride from groundwater. The next level of sophistication represents a major price increase of over $500,000. Discussions with MOE are ongoing regarding the approach to treatment. A report to Planning and Works Committee is planned for June to provide a complete financial update on this project once more details are resolved.

OTHER DEPARTMENT CONSIDERATIONS:

Staff from the Region’s water resource protection group were involved in the preparation of the Leachate Control Plan as well as the local resident group(Waterloo Landfill Liaison Committee) and the MOE.

PREPARED BY: Jim Archibald, Director, Waste Management

APPROVED : Michael Murray, Commissioner of Transportation and Environmental Services

Regional Municipality of Waterloo MEDIA RELEASE: Friday, February 16, 2001, 4:30 P.M. COMMUNITY SERVICES COMMITTEE AGENDA Tuesday, February 20, 2001 1:30 p.m. Council Chamber 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS a) Rick Haldenby, School of Architecture, University of Waterloo, re: Community-University Research Alliance (CURA) Project

3. INFORMATION REPORTS/CORRESPONDENCE a) SS-01-001 Ontario Works Placement Innovation Fund b) SS-01-002 National Child Benefit: New Project Development Fund - Funded Projects c) CH-01-003 Recent Trends in HIV/AIDS in Waterloo Region d) CH-01-005 52nd Annual Ontario Public Health Association, Conference Hosted by Waterloo e) P-01-027 Rent Supplement Program Update

4. OTHER BUSINESS

5. NEXT MEETING - Tuesday, March 6, 2001 at 1:30 p.m.

6. CLOSED SESSION (motion required)

7. ADJOURN

Regrets Only to Marion Morris at 575-4493/ [email protected] Regional Municipality of Waterloo

SOCIAL SERVICES DEPARTMENT DEPARTMENT REPORT

To: Chair S. Strickland and Members of the Report No: SS-01-001 Community Services Committee File Code: S04-02 Date: February 20, 2001 Subject: ONTARIO WORKS PLACEMENT INNOVATION FUND

RECOMMENDATION:

For information.

SUMMARY:

Staff have submitted four proposals to the Ontario Works Placement Innovation Fund which provides 100% provincial funding for projects which expand placement opportunities for Ontario Works participants.

REPORT:

In 1999, the Province of Ontario announced new provincial targets and financial incentives which were intended to increase the number of Community Placements within the Ontario Works (OW) Program. These are placements for up to eleven months in non-profit agencies for OW participants to enhance their employability. Specifically, a minimum placement target was set at 15% of the active Ontario Works caseload for 1999/2000; 22.5% for 2000/2001; and 30% for 2001/2002. The Province also announced a one-time $10 million Community Placement Innovation Fund to support proposals to increase the number of Community Placements. Regional staff submitted five proposals and received 100% provincial funding in the amount of $322,590 to implement three of the proposals. These projects are well underway and a total of 136 Community Placements have been made to-date. Feedback from participants and placement hosts has been positive and many placements have led to paid employment.

In August 2000, the Province announced a second Innovation Fund to support municipalities in meeting their provincial targets. Under this initiative, 100% provincial funding may be used for one-time or short- term costs which will expand community and/or employment placement programs. Staff have submitted four proposals which build upon the strengths of the current placement programs and are expected to increase the number and variety of placement opportunities. Placements also provide opportunities for the community to complete projects, launch programs and provide support to hire new staff. Three of the four proposals focus on the harder-to-serve caseload; clients with significant barriers to their community participation and employment. A brief summary of each of the proposals is as follows.

Community Placement Special Events Project The development of a Special Events Coordinator position will provide the ability to create short term annual placements with festivals and special events. Over 50 events are held in the Region each year. In addition, this project proposes to promote and support placements for harder-to-serve participants and those involved with the Ontario Disability Support Program (ODSP). Specific supports will include a workshop prior to the special event, a debriefing session post event and linkages to other longer term - 2 - SS-00-001

placements or programs. A one year target of 100 placements, involving 75 participants and a budget of $80,000 is proposed.

Ontario Works Placement Promotions Project The development of an Ontario Works Promotional strategy is expected to result in 100 new placements involving 80 participants. Three specific foci are proposed: promotion of all Regional placement programs (Community Placement, Employment Placement and Enhanced Job Placement), translation of promotional materials into 7 languages, and specific activities targeted at ODSP participants. This project will increase the number and variety of placement opportunities available to Ontario Works participants through effective connections with both private and non profit businesses. In addition, it will provide an opportunity to encourage and document the current volunteer activities of both ODSP and OW participants. A proposed budget of $94,200 has been set.

Experience Matters, Phase 2 This project builds on the recent successes of the Experience Matters project approved under the last Innovation Fund by extending current placement activities by 6 months. This project will also expand into two new employment sectors. A target of 250 placements during a one year period has been set. Phase 2 will work closely with the Ontario Works Enhanced Job Placement brokers and further assist 200 of the participants to find work by the end of the project. A budget of $268,000 has been set.

On the Road to Work This project builds on previous successful projects developed by Lutherwood-CODA and Tri-County Truck Driver Training. Lutherwood-CODA in partnership with Regional staff propose to train 30 participants in the long-haul trucking industry. Through the Enhanced Job Placement program, it is expected that 24 participants will be placed into full-time employment with Schneider National Carriers, Inc. upon completion of the program. A proposed budget of $30,000 has been set.

CORPORATE STRATEGIC PLAN:

The development of placement proposals supports a citizen-centred service delivery system and the strategic direction of providing appropriate health and social services for our residents.

FINANCIAL IMPLICATIONS:

All proposals request 100% provincial funds.

OTHER DEPARTMENT CONSIDERATIONS:

None are anticipated this time.

PREPARED BY: Nancy Schwindt, Manager, Employment Services David Dirks, Director, Employment and Income Support

APPROVED BY: Michael J. Schuster, Commissioner of Social Services Regional Municipality of Waterloo

SOCIAL SERVICES DEPARTMENT REPORT

To: Chair Sean Strickland and Members of the Report No: SS-01-002 Community Services Committee File Code: S01-02 Date: February 20, 2001 Subject: National Child Benefit: New Project Development Fund - Funded Projects

RECOMMENDATION:

For information only.

SUMMARY:

NIL

REPORT:

1.0 Background

The National Child Benefit (NCB) Program is a joint federal, provincial and territorial initiative which includes the Federal Canada Child Tax Benefit, Provincial- Territorial reinvestment, and the increased Federal financial commitment to low income families with children. A component of the Federal Child Tax Benefit, the National Child Benefit Supplement, is deducted from social assistance payments. This funding is being reinvested by the Province in a manner that addresses the objectives of the National Child Benefit Program. The two objectives of the NCB Program are:

1) to prevent and reduce the depth of child poverty; and 2) to promote attachment to the workforce by ensuring that families will always be better off as a result of finding work.

In Ontario the responsibility for social assistance is shared between the Province and the municipalities. The Region through the Social Services Department has, in conjunction with community partners, developed the reinvestment plan which was approved at the June 7, 2000 meeting of the Health and Social Services Committee. A component of the Reinvestment Plan includes an allocation of $147,200 for the New Project Development Fund (NPDF). The goal of the NPDF is to fund new and innovative projects that help to advance one or both of the objectives of the NCB Program. Based on a Requests for Submissions process, projects in the range of $5,000 to $15,000 were solicited from over 80 community groups and agencies from across the Region. This is the second year that this Fund has been made available to the community in this manner.

2.0 Project Review and Selection Process

Projects had to meet the following nine criteria:

T address one or both of the NCB objectives; - 2 - SS-01-002

T identify an activity or activities which are new and innovative; T seek to address an unmet need in the community; T be completed by December 31, 2001; T identify ways to engage individuals and families in decision making, planning and implementation of the project; T have clearly defined goals and objectives T identify how activities will work toward increasing coping skills and resiliency in individuals, families or communities; T state how the work will be sustained beyond December 2001; T include a completed submission package.

In addition to these criteria, the Selection Committee (see Appendix A) also considered geography, potential for partial funding, and previous funding under NCB. Submissions were received from 22 groups by the November 30th deadline. Based on their review the Selection Committee recommended the 18 submissions which most closely met the criteria and could be partially or fully funded within the $147,206 allotment approved by Health and Social Services Committee as part of the overall Reinvestment Plan (June 7, 2000). The projects, their sponsoring agency or group, a brief description, the funding request and recommended funding are identified in the following table.

Project Sponsor Brief Description Amount Amount Requested Recommended

"Healthy Living Canadian Mental one pilot, 10 week session $10,662.29 $3,600 Skills" Project Health Association - delivering a healthy living Waterloo Regional program in a grade one Branch classroom

Pregnant and Parenting YWCA, Cambridge health, education, employment, $8,468 $8,400 Youth Group and Monica-Ainslie parenting and child Place development sessions

Dinner With Preston Preston Heights support for food costs for $14,538.68 $5,000 Heights Neighbours Community Group dinner program & networking supports in Preston Heights

Rural Routes Community Action establish and coordinate a $15,000 $11,250 Program for volunteer driver network Children, Waterloo serving Woolwich and Region Wellesley Townships

Community Credit Catholic Family delivery of credit clinics at $14,165 $10,500 Clinics Counselling Centre community locations throughout Waterloo Region

Fit for Life Inter- Karen Walk gentle fitness and healthy $13,305 $5,300 Generational Exercise Neighbourhood lifestyle activities for seniors Program Association and and school age children VON

Creative Play Program YWCA of K-W daily therapeutic program for $14,164 $10,600 children living with their mothers at Mary's Place

Mom to Mom Project Cambridge Family parenting and nutrition $9,025 $9,000 Resource Centre program for parents between the ages of 16 and 24 - 3 - SS-01-002

Project Sponsor Brief Description Amount Amount Requested Recommended

Families and Schools Family Services of collaborative early $15,000 $15,000 Together (FAST) Cambridge & North intervention/prevention Program Dumfries program for at risk elementary school children at Highland Elementary School, Cambridge

Families and Schools K-W Counselling collaborative early $15,000 $15,000 Together (FAST) intervention/prevention Program program for at risk elementary school children at Queen Elizabeth School, Kitchener

Play Program for K-W Counselling 12 week play program for at- $4,800 $4,800 Immigrant and risk refugee children and their Refugee Children - families traumatized by war Somalian Group and migration

Access to Computers The Working Centre self-directed computer $15,000 $11,250 training, certified testing, and computer recycling projects

Bringing Information Lang's Farm Village peer tutor to provide training $15,000 $5,000 Technology to the Association opportunities for community Community residents

Anger Management Lutherwood - CODA anger management for young $15,000 $11,250 Program for Transient and Argus Residence men ages 15 - 24 at Argus Youth for Young People Residence

Direct Service Lutherwood - CODA emotional, behavioral and $15,000 $11,250 Counselling for Youth and Galt Collegiate relational counselling for at Galt Collegiate students

Courtland-Shelley Courtland-Shelley peer tutoring and child care $14,350 Community Centre Community Centre Computer Project and the House of Friendship

Computer Skills Sunnydale peer tutoring and child care $15,000 Training Project Community Association and the House of Friendship

Computer Training Chandler Mowat peer tutor, child care and $14,120 $10,000 to the and Parent and Tots Community Centre parent and tot gym programs House of Gym Time and the House of Friendship to Friendship develop computer training programs at these three sites

$237,597.97 $147,200 * Partial funding has been recommended where in the view of the Selection Committee there were discrete components which could be carried out without losing the integrity of the proposal. In this way the Selection Committee felt that the funding available could be maximized and the two objectives of the NCB Program could be advanced. - 4 - SS-01-002

3.0 Next Steps

The 18 successful applicants will be notified of the funding amount, time lines and the implementation process. Part of the contractual arrangement identifies that upon completion, each of the project sponsors is required to submit a synopsis of the project and meet to share results and lessons learned with other project participants. This summary provides input and direction into subsequent reinvestment planning.

CORPORATE STRATEGIC PLAN:

The new project development fund was established to support the enhancement of the quality of life of children and families who are living in poverty.

FINANCIAL IMPLICATIONS:

This will complete the allocation of the 2000/2001funds for new project development under the National Child Benefit Program.

OTHER DEPARTMENT CONSIDERATIONS:

Members of the selection committee included representation from Community Safety and Crime Prevention Council- Safe and Sound Project, the NCB Reference Group and community.

PREPARED BY: Lynn Randall, Director of Social Planning & Administrative Services Linda Taylor, M.S.W. Intern

APPROVED BY: Michael J. Schuster, Commissioner of Social Services - 5 - SS-01-002

APPENDIX A

Selection Committee

Lorraine Eisenporth RMOW, NCB Outreach Coordinator D'Arcy Farlow Community Safety and Crime Prevention Council Cathy Harrington Lutherwood - Community Opportunities Development Association Lynn Randall RMOW, Director, Social Planning Division Linda Taylor MSW Intern on Placement at Social Planning Division, RMOW Regional Municipality of Waterloo

COMMUNITY HEALTH DEPARTMENT REPORT

To: Chair Sean Strickland and Members of the Report No: CH-01-003 Community Services Committee File Code: Date: February 20, 2001 Subject: RECENT TRENDS IN HIV/AIDS IN WATERLOO REGION

RECOMMENDATION: For information only.

SUMMARY: Diagnosed HIV infections continue to rise in Waterloo Region, as well as in Ontario and Canada. HIV infection and AIDS are reportable under the Health Protection and Promotion Act. In Waterloo Region, the number of new HIV cases reported to the Medical Officer of Health were 14 in 1999 and 13 in 2000. This report discusses emerging risk factors for acquiring HIV infection, and outlines planned initiatives to deal with the rise in reported infections.

REPORT: The number of people testing positive for HIV infection in Waterloo Region has increased during the past two years, as illustrated below. Risk factors for acquiring HIV infection are changing, leading to increased infection via heterosexual transmission, thereby affecting more women.

HIV cases AIDS cases

1995 6 14

1996 10 9

1997 6 0

1998 3 1

1999 14 8

2000 13 2

Cumulative 187 82 Reported HIV/AIDS cases in Waterloo Region

Recent Trends Most notable is the increase in heterosexual transmission which has comprised more than 50% of new cases in the last two years. This compares with 0 - 30 % for the period 1995 through 1998. Of the 27 people who tested HIV positive during 1999 and 2000, 15 reported heterosexual contact, the most common risk factor. The second most common risk factor reported was men having sex with men (MSM). In past years, MSM accounted for the majority of cases. Injection drug use is also a reported risk factor, although in very small numbers. With some HIV infections, the risk factor is never identified.

Late Diagnosis Many individuals are being diagnosed with HIV infection quite late in the course of their illness. A person progresses from HIV infection to AIDS when the immune system has been damaged by the HIV virus to the point where normally harmless viruses/bacteria cause illness. Because it often takes - 2 - CH-01-003

many years from the time of initial HIV infection until AIDS develops, early identification of HIV allows for the timely use of new treatments which can delay the progression to AIDS. Individuals who are diagnosed later are infectious for a number of years before becoming aware of their illness, and may unknowingly transmit HIV to others.

Why are people not being tested for HIV? AIDS Awareness Week and World AIDS Day 2000 events focused on the question "Why are people not being tested for HIV?" Some reasons include denial of risk ("I'll never get AIDS"), fear of knowing HIV status, lack of understanding of the HIV disease process, and not knowing how easy it is to get an HIV test. Some people believe the myth that AIDS doesn't reach small towns. Others mistakenly believe that the new treatments will cure the infection, and that people are no longer dying of HIV/AIDS.

Benefits of HIV Testing Persons who have had a risk for HIV infection are encouraged to have an HIV test (see list below). In addition to knowing if one is HIV infected, there are many other benefits of having an HIV test. Counselling occurring before the HIV test is taken assists a person to understand their own HIV risks, and how to avoid or reduce their risk by such actions as practicing safer sex and safer needle use. When an individual knows he/she is HIV positive, informed decisions can be made about treatment and steps to prevent passing HIV to sexual or needle sharing partners. New treatments are available for all HIV positive individuals to delay the progression from HIV infection to AIDS.

Who should be tested for HIV? People who # have had sexual intercourse (vaginal, anal) or oral sex, without a condom, at any time. Many couples choose to be tested for HIV and other sexually transmitted diseases before they begin a new sexual relationship. # have shared needles/syringes (for street drugs, steroids, tattooing, body piercing) # are pregnant (in Ontario, testing in pregnancy is promoted for all pregnant women).

HIV Screening in Pregnant Women - An important pre-natal consideration. In order to prevent the transmission of HIV from an infected mother to her unborn child, pregnant women who are HIV positive need to be identified early in the pregnancy. Ideally all women planning a pregnancy will know their HIV status before getting pregnant. Treatments are available for a pregnant woman to help her baby from acquiring HIV. Encouraging pre-natal HIV testing has been a major initiative of the CHD, Ministry of Health and other health agencies over the last few years. We are pleased to report that the most recent summary indicates a significant increase in the rate of testing for pregnant women in Waterloo Region, up from 36 % in the first quarter of 2000, to 46% in the second quarter.

Where can people be tested for HIV? People can be tested through their family doctor or nurse practitioner, midwife, or at the Community Health Department's Anonymous HIV Clinics. Further information is available at the CHD by phoning 883-2251.

Initiatives to encourage HIV testing In addition to regular programming, CHD staff are working on the following special projects to promote HIV testing: - 3 - CH-01-003

‘ A "New Beginnings" awareness campaign developed in partnership by the CHD and AIDS Committee of Cambridge, Kitchener, Waterloo & Area (ACCKWA), launched in early February. This campaign urges everyone to think about his/her risk for HIV infection, and to learn about the benefits of being tested for HIV. Posters and pamphlets will be distributed to the public through physicians, clinics, midwives, pharmacies, hospitals, community agencies and groups. Media promotion will also assist in spreading this important message. ‘ Promotion activities within the recently formed Men's Sexual Health Network to increase awareness among men to take responsibility for their sexual health, include knowing their HIV status (also a collaborative effort between the CHD and ACCKWA). ‘ An evening workshop for local physicians, featuring a panel discussion with specialists in the HIV/AIDS field, is currently being planned for April 2001. ‘ Ongoing communications with physicians in our community through meetings and written CHD updates to support them in discussing and offering HIV testing to their patients

CORPORATE STRATEGIC PLAN: These initiatives are aimed at meeting the goal of "providing appropriate health and social services for our residents".

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: Dianne Roedding, AIDS/STD Program Public Health Nurse

APPROVED BY: Hanif Kassam, Commissioner/Medical Officer of Health Regional Municipality of Waterloo

COMMUNITY HEALTH DEPARTMENTAL REPORT DEPARTMENT REPORT

To: Chair Sean Strickland and Members of the Report No: CH-01-005 Community Services Committee File Code: Date: February 20, 2001 Subject: 52nd Annual Ontario Public Health Association Conference Hosted By Waterloo Region

RECOMMENDATION:

For Information

SUMMARY:

The Waterloo Region Community Health Department is hosting the 52nd Annual Ontario Public Health Association (OPHA) Conference at the Four Points Sheraton Hotel, Kitchener, November 4-7, 2001. The theme of the conference - Harvesting Health: Embracing Tradition and Change, will focus on improving and advancing the health of the public through traditional and innovative means. In particular, presentations will showcase collaborative, cross-sectoral approaches, such as municipal-community partnerships.

REPORT:

This conference is one of the largest public health venues in Canada. Typically it brings together about 600 people from the public health, community health and community planning sectors. The OPHA conference is renowned for its world class, visionary key note speakers and the opportunity for inter- disciplinary networking.

By hosting this event, the Community Health Department has the opportunity to determine the theme for the conference, which will reflect the strategic directions and values that the Region of Waterloo holds with regard to the health of its citizens. As well, the conference provides a chance to showcase local success stories, local sites of interest and local culture to colleagues from around the province.

Keynote speakers are still being negotiated. At this point, however, we have confirmation that the Minister of Health and the Chief Medical Officer of Health for Ontario will each be making presentations.

The theme of the conference - Harvesting Health: Embracing Tradition and Change, will be addressed through these five subthemes:

Exploring how communities come together to heal themselves: Presenters will describe how their group's own healing methods have been utilized in their community- based work. Ideally, presenters in this category will be Aboriginal or other community groups in collaboration with their public or community health partner. - 2 - CH-01-005

Healthy public policy development or implementation: Presentations will focus on policy creation aimed toward improvements in the public's health. Topics could include, but are not limited to: scientific evidence to support the creation of healthy public policy; practical considerations in policy creation; partnerships in policy creation; the law and public health; and affecting policy through the political structure.

Public health and strategic responses to population shifts and other demographic changes: Using an evidence based approach, presentations in this theme will focus on desirable change in public health strategies for program delivery in the future, based on what is known about demographic trends and issues facing Ontarians.

Social and economic determinants of health: Presenters will discuss how community health can affect or has affected the socioeconomic determinants of health. Topics could include, but are not limited to, crime prevention initiatives, access to education, community economic development, transportation, isolation, food security, housing, and occupational hazards.

Community health and environmental stewardship: Presenters will focus on the role of community health in dealing with the environmental determinants of health (air, water, soil, food) both in a proactive and reactive way.

The call for abstracts to be presented at this event will be distributed in February and registration packages will be available in late summer.

CORPORATE STRATEGIC PLAN:

Continuing education events such as this help to ensure that public health staff are continuing to evolve better practices in order to provide appropriate health services to our residents, as stated in Strategic Goal 4.0

FINANCIAL IMPLICATIONS:

The conference is a joint venture between the Ontario Public Health Association and the Community Health Department. OPHA has advanced funds to cover administration costs of the conference. Proceeds will be equally divided between OPHA and the Region of Waterloo.

OTHER DEPARTMENT CONSIDERATIONS:

Other departments will be sent calls for abstracts, and encouraged to work with Community Health staff to develop integrated presentations.

PREPARED BY: Julie Hill, Healthy Communities and Policy

APPROVED BY: Hanif Kassam, Commissioner/Medical Officer of Health Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES

To: Chair Sean Strickland and Members of the Report No: P-01-027 Community Services Committee File Code: Date: February 20, 2001 Subject: RENT SUPPLEMENT PROGRAM UPDATE

RECOMMENDATION:

For Information

SUMMARY:

In January, 2000, the Ontario government announced new funding for 129 Rent Supplement units for low-income households in the Regional Municipality of Waterloo (PC-00-105). The 129 units have now been fully allocated for both existing and new units in Cambridge, Kitchener and Waterloo. The Region is also working to ensure that additional supportive housing Rent Supplement provincial funds are fully allocated in the Region. With the transfer of the former Waterloo Region Housing Authority employees to the Region of Waterloo, the Region is now administering this Rent Supplement program .

REPORT:

Rent Supplement Program Uptake

On January 14, 2000 the Provincial government announced a new rent supplement initiative to fund 5,000 rent supplement units for Ontario residents. Rent supplements are a subsidy provided to the landlord to bridge the gap between the market rent for a rental unit and the amount a tenant can afford to pay based on 30% of their income. The Regional Municipality of Waterloo was allocated rent subsidy funding for 129 families and individuals with low incomes (PC-00-105).

The Region's 129 units have now been fully allocated (Summary -Appendix A ), although only 8 of the apartments are currently occupied for Rent Supplement purposes. Those units which are allocated but are not yet occupied for Rent Supplement purposes may be currently occupied by market tenants who will be moving out over time, are in need of renovation; or are under development. If rent supplement units are not filled in a reasonable time frame, then the balance of the units can be reallocated to another landlord. In this way, there is assurance the full complement of units allowed for the Region of Waterloo will be used.

Allocations were made for 55 units of new construction, and 74 units for existing housing. Forty of the allocations for new units were made in conjunction with the Affordable Housing Partnerships Program recently approved through Regional Council. Due to the strong interest in rent supplement dollars through this partnership program, we are currently asking for 60 additional rent supplement units from the Province.

Rent Supplement allocations were made in the three cities in the Region, with Cambridge receiving funding for 12 units, Kitchener 67 and Waterloo 50. The summary also shows allocations to both for- profit (70 units) and not-for-profit organizations (59 units). - 2 - P-01

In addition to these 129 units, there have been 21 supportive housing rent supplement units offered in Waterloo Region through the Ministry of Community and Social Services. Provincial funds are only for subsidizing the rent, while the client must access support services through existing programs. Allocations are given to a support service agency who in turn arrange for one of their clients to pay the subsidized rent. To date, 9 units have been approved, with five of them in New Hamburg, and four in Elmira. Regional staff have been involved in assisting with unit inspections for these allocations. There are further supportive housing Rent Supplement allocations available through the Ministry of Health and Long-Term Care. There have been no allocations of the Ministry of Health funds to support service agencies in Waterloo Region as of yet, due mainly to the lack of support service funds.

Changes to the Administration of the Rent Supplement Program

In 2000, the Rent Supplement Program was administered by the Waterloo Region Housing Authority. The Region's role was restricted to identifying and attracting landlords to the program, proposing criteria for unit locations and assisting with unit inspections. With the staff of the former Waterloo Region Housing Authority being transferred to the Region as of January 1, 2001, the Region is now directly responsible for all aspects of the Rent Supplement program.

CORPORATE STRATEGIC PLAN:

The Corporate Strategic Plan identifies the need to find solutions to housing shortages by maintaining existing units and encouraging the development of new units to address current and future housing needs.

FINANCIAL IMPLICATIONS:

The provincial funding of these new Rent Supplement Units is being offered by the Province for a three to five year period. The provincial funding for the units continues as long as a sitting tenant remains in the unit past the five year period. After the five year period, should the tenant move out, the unit will no longer be available as a rent supplement unit unless either the province or the Region decides to provide the rent subsidy.

OTHER DEPARTMENT CONSIDERATIONS:

The Departments of Finance and Social Services will be kept abreast of the take up of rent supplement units.

PREPARED BY: Wanda Richardson, Strategic Planning Coordinator Tim Welch, Housing Programs Administrator

APPROVED BY: Larry E. Kotseff, Commissioner of Planning, Housing and Community Services - 3 - P-01

APPENDIX A

RENT SUPPLEMENT PROGRAM SUMMARY NP = non-profit, nc = new construction Revised Jan. 22, 2001 LANDLORD LOCATION BDRM # UNITS STATUS APPROVAL RENTED TO DATE DATE Schiketanz 135 Confederation, Kit 1 15 Approved July 14/00 3 units Schiketanz 144 Confederation, Kit 1 7 Approved July 14/00 Schiketanz 149 Confederation, Kit 1 7 Approved July 14/00 Schiketanz 88 Bruce St., Kit 1 7 Approved July 14/00 Schiketanz 55 Hickory St., Wat 1 7 Approved July 14/00 Schiketanz 235 Erb St. W., Wat 1 10 Approved July 14/00 2 units Schiketanz 7 Old Chicopee, Kit 1 7 Approved July 14/00 2 units Schiketanz 80 Holborn, Kit 1 7 Approved July 14/00 Harjit Mangat 50 Westmount, Kit 2 & 4 2 Defer - landscape concerns Ed Medeiros 260 Clyde Rd., Cam 2 1 Approved Nov/00 Kitchener Housing (NP) Downtown Core, Kit 1 and 2 15 (nc) HOLD St. John’s Senior Citizens 100 Allen St. E, Wat 1 29 (nc) Pending Home, Wat (NP) Approval St. John’s Senior Citizens 100 Allen St. E, Wat 1 2 Pending Home, Wat (NP) Approval Cambridge Kiwanis (NP) To be determined B, 1? 11 (nc) Pending Approval - 4 - P-01

LANDLORD LOCATION BDRM # UNITS STATUS APPROVAL RENTED TO DATE DATE Waterloo Mennonite Home 27 George St Wat 1 2 Pending (NP) Approval TOTAL Hold - 15 Approved - 68 Pending - 44 Defer - 2 TOTAL 129

Geographic Summary

Municipality # units new # existing units total units construction Cambridge 11 1 12 Kitchener 15 52 67 Waterloo 29 21 50 TOTAL 55 74 129 - 5 - P-01

MCSS Supportive Housing

LANDLORD LOCATION BDRM # UNITS STATUS RENTED TO DATE Hallman Property New Hamburg 3 1 SRO Approval 1 unit Hallman Property Elmira 2 4 SRO Approval Terry Hogan Peel St., New Hamburg 2 2 SRO Approval Hallman Property New Hamburg 3 2 SRO Approval 1 unit TOTAL TOTAL - 9

*Total number of MCSS supportive housing units available = 21

Regional Municipality of Waterloo MEDIA RELEASE: February 16, 2001, 4:30 P.M. LIBRARY COMMITTEE AGENDA February 21, 2001 9:00 A.M. 8TH Floor 150 Frederick Street Kitchener, Ontario

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

2. DELEGATIONS

Nil

3. REPORTS a) P-LIB-01-001, 2001 Base Budget and Three Year Financial Plan b) P-LIB-01-002, Waterloo Regional Library Public Internet Access Policy c) P-LIB-01-003, Reciprocal Borrowing Agreement With Perth County

4. INFORMATION/CORRESPONDENCE d) P-LIB-01-004, Recent Branch Activities e) CAP Update (Verbal Report) f) Orientation Information: Summary of WRL Mission, Strategic Directions, 2001 Issues

5. OTHER BUSINESS

Nil

6. NEXT MEETING: To be discussed.

7. CLOSED SESSION (motion required)

8. ADJOURN

Regrets Only to Marion Morris at 575-4493 [email protected] Regional Municipality of Waterloo

DEPARTMENT REPORT

To: B. Strauss and Members of the Report No: P-LIB-01-001 Library Committee File Code: Date: February 21, 2001 Subject: 2001 BASE BUDGET AND THREE YEAR FINANCIAL PLAN

RECOMMENDATION:

THAT the Library Committee recommend that the Regional Municipality of Waterloo approve the following with regard to the budget of the Waterloo Regional Library (as contained in Report P-LIB-01- 001 dated February 21, 2001): a) The 2001 Library Operating Budget with a Net Levy of $1,120,517; b) The 2001 Library Capital Budget and 2002-2010 Capital Forecast; and c) That this matter be referred to Budget Committee of the Whole.

SUMMARY:

The purpose of this report is to provide the Library Committee with a projection of revenue and expenditures for 2000, to show the proposed 2001 operating and capital budgets, and to discuss budget issues for 2002/2003 contributing to a three year financial plan. The preliminary net library levy for 2001 is $1,120,517 which represents an increase of 5.0% in the net levy from 2000 (before assessment). Based on this levy figure and assuming 1.69% assessment growth, the average cost per household would increase over last year by 3.25% or $1.42, from $43.46 to $44.88 (based on a residential property valued at $145,000).

The 2001 operating budget includes an allowance for provincial grants and for a carry-over of surplus funds from 2000. The provincial support grant is assumed to be $93,574 which is the same amount budgeted for and received in 2000. Current projections indicate that the Library will have a 2000 surplus of $230,046 of which $126,016 is tied to the CAP project. The remaining surplus is due to unanticipated one-time grants, staff vacancies, a delayed start to extended branch hours, and the OMERS contribution holiday. Only $35,000 of this surplus is considered sustainable. Once final figures are available, a recommendation will be made to Library Committee regarding the use of the remaining surplus.

REPORT:

1. BUDGET DETAILS

Attached to this report are appendices with information on the surplus projection and the 2001 budget. i) Appendix 1: 2000 Surplus Projection ii) Appendix 2: 2001 Program Budget Summary, Budget Continuity Schedule PC-LIB-01-001

iii) Appendix 3: 2001 Expenditure/Revenue Details

iv) Appendix 4: 2001 Household Impact

v) Appendix 5: 2001 Capital Budget

The sections below highlight the key issues and changes.

1.1 2000 Surplus

The 2000 Library Surplus is projected to be about $230,046. This surplus is attributable primarily to the following factors:

a) a larger than budgeted surplus carried forward from 1999; b) unbudgeted grant received for the Community Access Program; $217,410 (60% of the total) was received in 2000, of which $91,394 has been spent, leaving $126,016 surplus to carry forward; c) OMERS savings and staff vacancies; and d) unspent portion of WRL contribution to CAP for extended library hours, due to the start being delayed from July to October.

A detailed breakdown of the projected surplus is shown in Appendix 1. This surplus is not representative of future years' surplus. Therefore the 2001 budget includes the same surplus amount ($35,000) as in previous budgets.

1.2 2001 Operating Budget

The 2001 operating budget, after applying the budgeted 2000 surplus of $35,000, represents a net increase of 5.0% over 2000. Expenditures (including the net amount of the Community Access Program) have increased by $53,326 or 5.0% from 2000. This increase is due to: (1) staffing cost adjustments of approximately $13,300; (2) the WRL commitment to CAP staff costs of $25,700; and (3) a net increase in other costs of about $14,000.

A number of adjustments and improvements have been made in the staffing provisions. The Systems Analyst position was transferred to Information Systems and the Library is being charged about $24,400 for support which is half the cost of a staff position. The part time driver required to move library materials among the branches has been changed from a contract to an employee position. This solution costs less than paying a courier, and provides the Library with better service. Off-desk time (30 minutes per day) has been provided for one staff member at each large branch, as introduced in Report PC-LIB- 00-007 (the cost of this time in the small branches has been paid by the CAP funding). All of these improvements were accomplished with essentially a zero impact on the budget. The overall increase is mainly due to cost of living and salary grid adjustments, and represents a 3.5% increase to the total salaries and benefits.

Consistent with previous decisions by the Library Committee, a net amount of $25,712 has been included in the budget in order to meet the Community Access Program requirements for extended branch hours. The annualized impact of the branch hours approved by Library Committee is $50,712, which has been phased in over the 2000 and 2001 budgets.

After accounting for the staff adjustments, the remaining cost increase is due to: $4,000 increased inter- departmental charges from Information Systems to cover computer leases and network connections for PC-LIB-01-001 staff computers; book processing of $1,255; and an economic adjustment of $3,444.

The 2000 one time expenditures of $10,000 for the contract bar coding position and realignment expenditures have been removed.

Non-levy revenues were decreased $4,000 due to the removal of the one time provision of $4,000 in the 2000 budget from the Library Capital Reserve Fund to finance the contract staff position needed to complete the electronic bar coding of library assets.

Details of the 2001 budget are shown in the Program Summary in Appendix 2, which also includes a budget continuity schedule detailing all changes to the 2001 budget in comparison to the approved 2000 budget. Schedules detailing expenses and revenues are shown in Appendix 3.

1.3 Revenues - Provincial Grants

Following significant cuts to Library grants in 1996-1998, the per capita Library grant from the Province was held constant for 1999 and 2000. Although specific grants for 2001 have not yet been announced by the Province, based on preliminary information, it is anticipated the Regional Library will receive $93,574 which is the same level of funding that it received in 2000.

1.4 OMERS Contribution Changes

The OMERS Pension Fund Board of Directors has approved a temporary contribution holiday for active members and participating employers. For the period from August 1, 1998 through December 31, 2002, OMERS members and employer contribution rates are set at 0%. Estimated Library savings for 2000 were $10,725 due to the employer's contribution holiday. However, in order to avoid a budget increase in 2003, the 2001 base budget has not been reduced to reflect the contribution holiday from January 1, 2001 to December 31, 2001. The 2001 base budget includes the full amount of employer contributions for OMERS.

1.5 2001 Capital Budget and 10 Year Forecast

The 2001 Capital Budget and 10 Year Forecast has been adjusted to defer the furnishing of the Ayr and Linwood branches from 2001 to 2002. Also, replacing the automated circulation system (Multilis) would not be considered before 2003. New capital budget items are provisions for furnishing the Bloomingdale branch in 2001, contribution toward an elevator for Elmira in 2002, and replacing the 20 Internet workstations in 2004.

An annual provision is included in to the 2001 Capital Budget and 10 Year Forecast for the purchase of library holdings to meet the needs of new growth. These growth related purchases will be financed from Regional development charges and the Regional Library property tax levy.

2. FUTURE BUDGET ISSUES AND THREE YEAR PLAN

2.1 Needs Assessment and Strategic Planning

A Needs Assessment Study looks at both users and non-users of the library system. The purpose is to determine their present and anticipated future needs. Surveys, focus groups and other forms of interaction can be used to collect information which must then be assessed and used to shape the PC-LIB-01-001

Strategic Plan.

A Needs Assessment can be limited to a single branch, or cover the entire system. It could focus on collections, programs, facilities, or a combination. It would require dedicated time from staff and volunteers, and also consulting time.

WRL staff plan to initiate the Needs Assessment in 2001 through the use of a summer student funded by available grants. In 2002, it is recommended that $5,000 be budgeted to pay for consulting assistance by the Southern Ontario Library Service (SOLS) or an independent consultant.

2.2 Service Canada

A few years ago, Human Resources Development Canada initiated pilot projects for a concept called Service Canada, whereby federal programs and applications could be explained and accessed directly within communities. One pilot site was the Oxford County Library System, where computers and staff training were provided. As a result, patrons are able to search for federal information, and to submit applications related to various federal programs. Sites such as libraries are called “community partners” while sites operated by other federal departments, such as post offices, are called “foundation sites”. After reviewing the results of the pilot studies, it appears that the government has determined that community partner sites may work better, but that administratively it is easier to fund and control foundation sites. Therefore, it appears unlikely that the Service Canada concept will be rolled out to other libraries in the near future.

However, a similar concept could be applied a the local level, whereby library branches become another access point to local government. It could be done initially with paper submissions that would be delivered to the Township office by the library van driver, followed in future by electronic submission capability. This would be a logical follow-on to the web development work for the townships and community organizations currently being undertaken by one of our CAP co-ordinators. The funding for the CAP position will end in 2002. In order to continue the position, it is recommended that $30,000 be added to the budget starting in 2003, on the basis that matching funds would be obtained through revenue generation or funding from other sources.

2.3 Managing and Furnishing Relocated, Expanded or New Branches

Proposals that would affect four existing branches (Ayr, Bloomingdale, Linwood and Wellesley), as well as the need for an elevator in Elmira are currently being discussed. If a broad Needs Assessment is conducted, some under-served areas of the Townships may be identified as needing a new branch. Providing the library’s perspective on these proposals, participating in the design, selecting furniture and supporting fundraising activities will require a significant amount of management time.

The cost of furnishing new or expanded facilities can vary widely, depending on how much new furniture and shelving is needed. For example, new paperback spinners cost $900 each, and bookshelves cost about $350 for a 3-foot single sided unit. The CEO of Cambridge Public Library advises they are spending $40,000 on a 14,000 sq.ft. addition to the Preston branch (about $3 per sq.ft.) but for a new facility, $5 per sq. ft. would be a better estimate. The budget to furnish a 6,000 sq.ft. branch in Exeter is $75,000-$100,000 (i.e. up to $12.50 per sq.ft.). As well, consulting, engineering and architectural assistance will be needed.

It is not known at this point which of these projects will go ahead, and what the actual associated costs to WRL will be. The total floorspace for the branches under consideration is about 13,500 sq. ft., which PC-LIB-01-001 at $5 per sq.ft. would require a furnishing budget of $67,500. The cost of an elevator for Elmira has been estimated at $150,000; even with fundraising and grants, the Library should plan to contribute at least 10%.

In 2000, Library Committee contributed $6,000 from the 1999 uncommitted surplus to the Library Capital Reserve Fund for furnishings and the elevator. There is no contribution planned in the 2001 budget. It is recommended that contributions to the capital reserve fund for library furnishing in the amount of $10,000 be planned for 2002 and 2003.

2.4 Renewing Collections and Planning for New Formats

From 1999 to 2003, development charges (plus the required contribution from property taxes) will fund approximately $40,000 per year to expand collections in growth areas. Since growth is occurring largely in the Township Urban Areas, it is the four largest libraries that should see increases in their collections. The remainder of the collections budget has not increased since 1999.

In contrast, the Consumer Price Index (excluding food and energy) has been increasing by 1 to 2% per year. A study by the Library Services Centre (LSC, a not-for-profit agency providing acquisition and processing services to public libraries) has shown that the cost of purchasing library materials has increased much faster than the CPI. The estimated average increase for all types of library materials (hard and soft cover books, CD’s and videos) has exceeded 3% per year. If the collections budget is not increased, the purchasing power of the collections budget over the 4 year period from 2000 to 2003 will have decreased by about 12.5%. This is roughly equivalent to being able to purchase 500 fewer items in 2003 than in 2000.

In addition, new formats continue to become available. In 2000, WRL moved from audio cassettes to CD’s. In the next 2 years there will be increasing demand to offer DVD’s. As well, new electronic collections are becoming available. These offer greater convenience to patrons in terms of accessibility and searchability, but at a higher cost than print materials.

It is recommended that the collections budget be increased by 10% in 2002, to restore the purchasing power that was available in 1999, and a further 3% in 2003. This would amount to approximately $9200 in 2002 and $3300 in 2003.

2.5 Branch Hours

In 2000, several changes were introduced to branch hours, resulting in an annualized budget impact of $50,000. Hours at the six small branches were increased to be consistent with the requirements of the CAP grant, and the open hours at all branches were adjusted to improve consistency, and provide more Saturday service. In addition, each branch was allocated 30 minutes per open day for staff to check in books, start up computers and respond to ‘hold’ requests.

During the review of branch hours, it was identified that Ayr and New Hamburg have high circulation numbers but fewer open hours than Elmira. Extending Saturday and weekday evening hours were identified as desirable. The estimated cost to provide these increases is $12,500 at current salaries. It is recommended that provision be made starting in 2002 to provide these increased hours.

2.6 Summary of Projected Budget Issues PC-LIB-01-001

These five issues reflect a broad scan of future Library needs. The cost estimates represent the best information available at this time. Cost of living and other economic adjustments are not included. The projected new costs are summarized in the following table. PC-LIB-01-001

Issue 2001 2002 2003 WRL CAP contribution $25,000 Needs Assessment $5,000 Municipal Service $30,000 Furnishings/Facilities $10,000 $10,000 Collections $9,200 $3,300 Branch Hours $12,500 Total New Costs $25,000 $36,200 $43,300 Approx. Cost per Hhld. $1.00 $1.40 $1.60

These estimates are provided for the information of Library Committee. It is possible that one-time expenditures, such as for furnishings, could be funded from uncommitted surplus in previous years. No action is being recommended at this time.

CORPORATE STRATEGIC PLAN:

The budget and the future issues discussed in this report support two objectives of the Strategic Plan:

7.2 To develop three-year financial plans for programs and services. 7.3 To ensure tax levels and user rates are reasonable for the levels of services provided.

FINANCIAL IMPLICATIONS: The proposed 2001 Net Regional Library Levy is $1,120,517 which represents a 5.0% increase relative to 2000. Based on projected 1.69% annual assessment growth for 2001, the average annual cost per household will increase by 3.25%, or $1.42, from $43.46 to $44.88 based on an assessed property value of $145,000 (see Appendix 4).

OTHER DEPARTMENT CONSIDERATIONS: This report has been prepared in consultation with the Planning, Housing and Community Services Department - Information and Research Division.

PREPARED BY: C. Bogusat, Financial Analyst L. Bish, Director Information and Research

APPROVED BY: L. Ryan, Chief Financial Officer and L E. Kotseff, Commissioner of Planning, Housing and Community Services

Regional Municipality of Waterloo

PLANNING, HOUSING AND COMMUNITY SERVICES DEPARTMENT REPORT

To: Chair Bill Strauss and Members of the Report No: P-LIB-01-002 Library Committee File Code: Date: February 21, 2001 Subject: WATERLOO REGIONAL LIBRARY PUBLIC INTERNET ACCESS POLICY

RECOMMENDATION:

THAT the Regional Municipality of Waterloo:

a) approve Waterloo Regional Library’s Public Internet Access Policy as stated in Section 4.1 of Report P-LIB-01-002; and b) accept the Internet Use Agreement attached as Appendix B to Report P-LIB-01-002.

SUMMARY:

The current Waterloo Regional Library (WRL) policy regarding public Internet access was developed and approved three years ago. With the expansion of Internet access through Industry Canada’s Community Access Program grant, availability of better technology, and general concerns in the library community about Internet access policies, some changes to the policy are being recommended. The proposed new policy, stated in Section 4.1, addresses children’s rights in the library, balances the use of filtering software with privacy, clarifies warnings about illegal use, pornography and copyright, and places increased stress on the importance of public education.

REPORT:

1. BACKGROUND

Waterloo Regional Library’s current policy regarding Public Internet Access was approved February 11, 1998. Since then, public uneasiness over Internet content, growing concern about children’s safety in the library, and lawsuits against United States libraries have prompted Canadian library boards to re- examine their policies.

Over the past several months, WRL staff have been reviewing the current policies, available legal opinions, and practices at other libraries, with a view to revising the WRL policy. In addition, an Elmira resident has expressed serious concerns with existing library policy, and requested that significant changes be made.

This report summarizes these concerns as well as related legal issues, reviews the policies in place in other library systems, and proposes appropriate changes to WRL policies.

2. COMMUNITY AND LEGAL ISSUES PC-LIB-01-002

Through meetings and letters, one resident has expressed three main concerns with the existing WRL Internet access policy: 1. Children could access or be inadvertently exposed to inappropriate content on the screens of WRL computers which at present have no constraints on Internet content. 2. Children or other adults could see content they considered upsetting or objectionable on the unshielded screens of computers being used by other patrons. 3. Children 8 years of age or older could be left without parental supervision on unfiltered computer workstations.

In addition, WRL staff have noted that outward-facing computer screens limit patrons’ privacy. Staff and/or patrons sometimes feel personally offended or affronted by the material being displayed on patrons’ computer screens. Also, patrons may need to access or input personal information which they do not want others to view.

In determining how to best address these issues, WRL staff reviewed the legal opinion received by the Ontario Library Association from the law firm of Morris/Rose/Ledgett with staff of the Corporate Resources Department — Legal Services Division. The conclusions as they relate to WRL are summarized below, and are supported by staff of the Legal Services Division.

The WRL policy must attempt to balance conflicting requirements. On the one hand, as a government institution, WRL is legally required to uphold the Canadian Charter of Rights and Freedoms which guarantees “freedom of thought, belief, opinion and expression, including freedom of the press and other media of communication.” The library must ensure that individuals are free to create and express their ideas, and communicate them widely. In this regard, filtering internet access is a possible violation of the Charter and is akin to having staff cut articles about offensive topics out of the library’s newspapers or magazines.

On the other hand, the library has a moral obligation and perhaps even a legal obligation to protect the safety of children in regard to offensive material that may exist on the internet. Litigation has occurred in the United States where parents have sued libraries for alleged harm to their children as a result of exposure to offensive material on the libraries' internet services.

When there are two competing and legitimate concerns, the Charter allows government institutions to impede on Charter rights such as the freedom of expression so long as the impediment is prescribed by law and is demonstrably justified. In essence, the Charter allows government institutions to create compromise positions.

There is also a concern that WRL not commit, or contribute to, crimes. The Criminal Code of Canada contains offences in regard to obscene materials, child pornography, hate propaganda and sedition. The concern is that the WRL could be a party to such offences if persons were using WRL systems to create or disseminate illegal materials. There is a low probability that WRL would be prosecuted under the Criminal Code but some form of due diligence is never the less required so as to prevent and to defend against this possibility.

There are lengthy legal opinions available on how libraries are impacted by each provision of the Criminal Code, and what would be a reasonable response. Overall, it is clear that WRL must be aware of these issues and exercise due diligence through its policies and procedures. Based on a review of these issues, current WRL policy, and the approach taken by other libraries, WRL staff propose the revised policy and PC-LIB-01-002 procedures outlined in Section 4, and detailed in Appendices A and B.

3. INTERNET POLICIES AND PROCEDURES AT NEIGHBOURING LIBRARIES

In addition to reviewing legal opinions and policies of other Ontario libraries, WRL staff have discussed the policies and procedures in place at the Cambridge, Kitchener, Waterloo and Guelph Public Libraries.

Kitchener, Waterloo and Guelph Public Libraries offer both filtered and unfiltered public Internet access workstations. Filtered workstations are offered in the Children’s Department. Users are free to choose any workstation. Parents and guardians are responsible for their child’s choice of workstation and Internet activity.

Cambridge and Stratford Public Libraries have only unfiltered Internet access computers.

Only attaches privacy screens to their computer monitors. None of the libraries orient computer monitors so the screens are not visible to the public.

Waterloo Public Library requires that children 9 years of age and younger be accompanied by a parent or guardian when using the Internet. Guelph and Stratford Public Libraries require children 12 and under to have parental accompaniment. Cambridge and Kitchener have no requirement for parental accompaniment, at any age.

4. PROPOSED WRL INTERNET ACCESS POLICY AND PROCEDURES

4.1 Policy

Waterloo Regional Library (WRL) will offer Internet access, at no charge, to any person who signs and abides by its Internet Use Agreement.

To meet its legal obligations to support freedom of expression and at the same time uphold its reputation as a responsible, caring community member, WRL will offer patrons a choice of filtered or unfiltered Internet access at its computer workstations.

Waterloo Regional Library will exercise due diligence to prevent the commission of illegal acts, including the printing, publication or possession of child pornography, public incitement of hatred, exposure to public view of obscene material, and violations of copyright law.

While recognizing that the Internet provides access to a vast array of tools and resources for different age levels and points of view, WRL does not act in place or in absence of a parent and is not responsible for enforcing any restrictions which a parent or guardian may place on a minor’s use of this resource.

Through a public education campaign, and through clear warnings in the Internet Use Agreement which parents must sign on their child’s behalf, WRL will warn parents of the dangers of unsupervised Internet access. The library will let parents be the best judges of their own children’s needs and abilities, and let parents decide when they need to accompany their children at Internet workstations, and which workstations their children can use.

To protect computer resources against possible damage by young children, WRL will require that children 8 years of age and under must be accompanied by a parent when using any computer PC-LIB-01-002

workstation, whether connected to the Internet or not.

Waterloo Regional Library will take reasonable measures to ensure patrons’ privacy at computer workstations, such as orienting computer screens away from public view, wherever space permits.

4.2 Procedural Measures in Support of the Internet Access Policy

In general, patrons wishing to use the Internet must have a valid Waterloo Regional Library card, and must sign the Internet Use Agreement shown in Appendix B. If Internet access privileges are revoked, a note will be recorded against the patron’s card.

For statistic-gathering purposes, patrons will be asked to present a Waterloo Regional Library card when signing up for Internet use. Persons who do not wish to acquire a library card, e.g. tourists, must sign an Internet Use Agreement at each branch they use.

Waterloo Regional Library will protect itself against filter liability issues by posting notices that the library assumes no liability in the event the filter is not 100% effective. It will safeguard its position of trust with children and families by advising that commercial filters are far from perfect and cannot block all offensive sites, and by clearly stating that parents and guardians are the only 100% effective filter. It will enhance these written warnings with a public education campaign that uses materials developed by the Canadian Library Association, the Media Awareness Network, and other Internet safety organizations.

Waterloo Regional Library will address identified citizen and staff concerns in the following ways:

Ž Exposure of children to inappropriate content on computer screens: Waterloo Regional Library will require parents or guardians to take responsibility for their child’s use of the Internet, until that child reaches age 18. Computer workstations in the Juvenile Department will be filtered. Computers in branches without a separate Juvenile Department will be filtered unless a patron requests otherwise.

Ž Inadvertent viewing of inappropriate content on other patrons’ screens and lack of privacy for computer users: Wherever space permits, Internet computer screens will be oriented to face the wall, away from public view.

Ž Parental supervision: Through a public education campaign, and through clear warnings in the Internet Use Agreement which parents must sign on their child’s behalf, Waterloo Regional Library will warn parents of the dangers of unsupervised Internet access. The library will continue to let parents be the best judges of their own children’s needs and abilities, and let parents decide when they need to accompany their children at Internet workstations, and which workstations their children can use. To protect computer resources against possible damage by young children, Waterloo Regional Library will require that children 8 years of age and under must be accompanied by a parent when using any computer workstation, whether connected to the Internet or not.

Ž Offensive material on public computer screens: Waterloo Regional Library will remind patrons it is their responsibility to consider others and not initiate behaviour which will offend or disrupt other people’s enjoyment of the library. Staff are encouraged, and will be supported, to ask offenders to stop disruptive behaviour and/or leave the library. PC-LIB-01-002

Due diligence means that the library has taken all reasonable precautions to avoid participating in an illegal activity. Waterloo Regional Library will exercise due diligence in the following ways:

Ž To avoid possessing child pornography: prohibit patrons from downloading material to the library computer’s hard drive, and periodically erase any accidentally or purposely saved material from the drive.

Ž To prevent printing or publishing of child pornography: Have staff monitor the Internet printers, and intercept any downloading of illegal material to a patron’s personal diskette, should staff become aware of this activity.

Ž Against public incitement of hatred: Explicitly prohibit all illegal activity on its premises, including its Internet computers; have staff monitor and intercept, if necessary, Internet printout; and apply filtering software which blocks Hate Speech sites.

Ž To prevent the exposure of obscene material to public view: Orient computer screens, where space permits, so they face the wall rather than the public; and have staff remove from view potentially illegal material in response to patron complaints or their own observations.

Ž To prevent violations of the Copyright Act: Stipulate that only single copies can be made, for personal, study use only, and not for commercial use.

CORPORATE STRATEGIC PLAN:

The proposed Public Internet Access Policy and procedures supports the Strategic Direction of Public Safety, by changing the Library’s policy regarding the filtering of Internet content and the location of computer screens, and by clarifying procedures supporting due diligence.

FINANCIAL IMPLICATIONS:

The filtering software will be purchased and maintained by the Corporate Resources Department - Information Services Division. As it will be applied to all workstations in the Region, WRL will be only a small component and the cost can be accommodated in the 2001 budget. The cost of the proposed public education program will be covered by the training and advertising components of the library’s Community Access Program (CAP) grant.

OTHER DEPARTMENT CONSIDERATIONS:

This report has been prepared in conjunction with staff of the Corporate Resources Department-Legal Services Division. Waterloo Regional Library staff will work with staff of the Corporate Resources Department - Information Services Division to install the filtering software and develop procedures for regular updates and modifications required by staff and patron feedback. PC-LIB-01-002

PREPARED BY: Kae Elgie, Manager Information Services (WRL)

APPROVED BY: Larry Kotseff, Commissioner Planning, Housing and Community Services PC-LIB-01-002

APPENDIX A

Proposed Revisions to WRL’s 1998 Internet Acceptable Use Policy Evidence of due diligence, recommended by lawyers ’98 version Work Needed Shows adherence to principle of intellectual freedom yes Does not charge a fee for Internet use yes Specifies downloading must be for non-commercial use no add this Limits number of viewers per monitor yes Puts up privacy screens no not effective Turns monitors so they don’t face the public no where possible Warns users about types of material available on Internet yes Automatically purges all downloaded materials from no regular re-imaging computer hard drive will do this Allows downloading only to individual’s floppy diskette(s) partly clarify Issues warnings not to download child pornography no add this Provides information about legal and illegal activities partly prepare brochure Shows library sought legal advice about preventive actions no add this Installs filters which block pornographic sites no add to children’s computers Does not allow users to copy or print out information from no impractical:focus the Internet on single copy If copying is allowed, allows only single copies to be made no add States information to be used for personal or study use partly clarify only States information not to be used for commercial purposes no add Includes disclaimers about the quality and reliability of yes information available over the Internet Posts warnings about need to validate Internet information partly post this, as well in other ways as have user sign Requires users to sign release acknowledging possibility of parents only clarify erroneous information Warns users of privacy limitations with email no add warning PC-LIB-01-002

APPENDIX B Waterloo Regional Library Internet Use Agreement

I understand and will abide by the Internet Use Agreement, and any procedures and policies developed by Waterloo Regional Library.

* I will use electronic information sources, such as the Internet, in a responsible, ethical manner. * I will respect and obey copyright laws, by printing or downloading information for personal or study use only, and not for commercial uses. * I will not use the library’s Internet services for illegal, unauthorized or unethical purposes. * I understand that on a global network, it is impossible to effectively control content, even with filtering software. Not all sources provide accurate, complete, age appropriate or current information. It is my responsibility to question the validity of all Internet information. * I will not send, receive or display text or graphics which are illegal or offend other library users. * I accept that Waterloo Regional Library cannot be responsible for the accuracy or quality of information obtained through the Internet, or for any loss of data resulting in Internet service interruptions, delays, non-deliveries, mis-deliveries, errors or omissions. * I will not use workstations for illegal, actionable or criminal purposes, or to seek access to unauthorized areas. * I will not infringe copyright and other intellectual property rights. * I will not use FTP (File Transfer Protocol). * I will not subvert or attempt to subvert any security devices, software or hardware, which the library has installed on its Internet workstations. * I will not install or try to install viruses or other programs designed to damage or alter software on library workstations, the local or wide area network, or the Internet. * I will not seek unauthorized access to any computer system. * I will not send unsolicited commercial material (spamming). * I will not misrepresent myself as another user. * I will not attempt to modify or gain access to files, passwords or data belonging to others. * I will not vandalize or steal library property. * I will use only disks purchased from or approved by Waterloo Regional Library. I will not use other personal disks or software programs on library computers.

If I disobey any of the terms or provisions of this Agreement or the Waterloo Regional Library Internet Use Policy, I understand that my access privileges may be revoked, and disciplinary and/or appropriate legal action may be taken. Vandalism, theft of property or any other illegal conduct will be reported to the Waterloo Regional Police.

The Waterloo Regional Library may, from time to time, at its sole discretion, add, delete or amend terms and provisions of this Agreement and its Internet Use Policy.

I acknowledge and agree that I have read and understand the terms of this Agreement and, by signing the below, I agree to abide by such. User Name (please print)______

Address ______

Phone ______Library Membership Card Number ______PC-LIB-01-002

Signature______Date______

Internet Use Agreement Page 2

Children and the Internet:

As with other library materials, children’s access to the Internet and other electronic resources is the responsibility of parents and guardians. Parents are strongly encouraged to supervise their child’s Internet sessions, and to inform the child if there are resources they don’t want the child to access. Waterloo Regional Library does not act in place or in absence of a parent, and is not responsible for supervising children or for enforcing any restrictions which a parent or guardian may place on a minor’s use of this resource.

Children under 8 must be accompanied by an adult when using any library computer.

Parent or Guardian (additional signature required for users under 18 years of age)

As the parent or guardian of the above user, I have read and fully understand the Internet Use Agreement. I recognize that is impossible for the Waterloo Regional Library to fully restrict access to controversial materials and I will not hold them responsible in any way whatsoever for material acquired on the Internet.

I acknowledge that the Waterloo Regional Library provides filtered and unfiltered Internet use. I further acknowledge, however, that the software filters installed by the library may not be 100% effective and that my child may still be exposed to undesirable materials. Further, I acknowledge that my permission will allow my child to access filtered and unfiltered sites as this will not be controlled by the Waterloo Regional Library. With this, I accept full responsibility for supervision of my child’s Internet use.

I hereby give permission for my child to use any public access Internet site, filtered or unfiltered, at Waterloo Regional Library.

Name (please print) ______

Signature ______Date______

Personal information contained on this form is collected under the authority of the Public Libraries Act, and will be used only by Waterloo Regional Library staff to administer the use of public Internet access workstations. Any questions about the collection of this information should be directed to the Manager, Information Services, Waterloo Regional Library at 575-4590. , Regional Municipality of Waterloo

Planning, Housing & Community Services DEPARTMENT REPORT

To: Chair Bill Strauss and Members of the Report No: P-LIB-01-003 Library Committee File Code: Date: February 21, 2001 Subject: RECIPROCAL BORROWING AGREEMENT WITH PERTH COUNTY

RECOMMENDATION:

THAT the Regional Municipality of Waterloo agree in principle to a reciprocal borrowing agreement for library service with the Perth Community Information Network

SUMMARY:

NIL

REPORT:

Under a contract for service between the Perth East Public Library located in Milverton and WRL, Perth East has paid WRL a flat fee of $1,800 per year to enable its residents to obtain a WRL library card on request. In 2000, there were 179 cards registered to Perth East patrons. The Library Committee, at its November 28, 2000 meeting, directed staff to write to Perth East Public Library to revise this contract. In that letter Perth East was asked to pay WRL $20 annually for each library card issued to their residents, rather than pay the flat fee, in order to be consistent with our non-resident policy.

Perth East responded that they were willing to pay only for one card per family, rather than per person (Appendix A). In response to this, WRL staff would need to check the Perth East patron database and determine which patrons are from the same family. They would then have to advise patrons of this change in policy when starting or renewing a membership. Perth East P.L. would be charged for one card, and all extra memberships in a family would be charged directly to the patron.

It is unlikely that most patrons would purchase another card and incur these fees. They would probably keep one card in the family and borrow materials for all family members. This would lead patron and staff difficulties.

Perth East, however, is part of the Perth Community Information Network (PCIN), which has reciprocal borrowing among its member libraries, including Stratford. PCIN is interested in extending reciprocal borrowing to other municipalities (Appendix B).

WRL and Stratford had reciprocal borrowing in the past. A reciprocal borrowing agreement with PCIN would allow residents in the Region and in the PCIN to obtain a library card and borrow materials free of charge from each other’s libraries. Currently an out of region library card at Stratford is $70. Reciprocal borrowing would eliminate the need for fees for service. It is a positive experience for residents of all communities involved, is less time consuming for library staff than explaining policies and P-LIB-01-003 collecting fees, and is in keeping with the “one library card”philosophy which has been discussed in the library community in Ontario.

CORPORATE STRATEGIC PLAN:

This proposal supports the Strategic Direction of providing value to the taxpayer.

FINANCIAL IMPLICATIONS:

Reciprocal borrowing would eliminate the fees presently charged to Perth East for their residents. In 2000, this amount was $1,800. This amount would decrease in 2001 if Perth East pays for only one card per family. The impact on the WRL budget is relatively small, whereas many Township residents may consider it advantageous to be able to use the Stratford Library. For example, in 1996, about 200 Township residents worked in Perth County. In addition, the Stratford Library is open longer hours than available at WRL branches, including Sundays.

OTHER DEPARTMENT CONSIDERATIONS:

Nil

PREPARED BY: Katherine Seredynska, Manager, Public Services

APPROVED BY: L. E. Kotseff, Commissioner of Planning, Housing and Community Services

Regional Municipality of Waterloo

PLANNING, HOUSING & COMMUNITY SERVICES DEPARTMENT REPORT

To: Chair Bill Strauss and Members of Report No: P-LIB-01-004 the Library Committee File Code:

Date: February 12, 2001 Subject: RECENT BRANCH ACTIVITIES

RECOMMENDATION:

For information.

SUMMARY:

NIL

REPORT:

In November, WRL hosted author Nan Gregory (New Hamburg), illustrator Ron Broda (Bloomingdale), author Hazel Hutchins (Ayr, Elmira) and local author Nancy-Lou Patterson (Wellesley, Elmira, St. Clements.) These talented writers and illustrators read from their books and discussed their work to appreciative audiences of schoolchildren and adults.

An Open House was held November 28 at St. Jacobs library for Helen Biggar who retired after 23 years of service. Pat Stortz from Linwood branch has moved to the St. Jacobs branch, and Gayna McGarrity has moved to Linwood from a stand-by position with Wellesley township libraries. Nancy Clarke has been hired as stand-by and Christine Wagner as library page in Wellesley.

The Elmira library and library headquarters were used as polling stations for the municipal and federal elections in November.

All branches of Waterloo Regional Library offered service between Christmas and New Year’s Day this year. Libraries were open approximately half their regular hours. Library staff reported that patrons appreciated having access to library service over the holidays.

The Ontario Library Association 100t h anniversary conference was held in Toronto February 1-3, 2001. Several staff attended including three branch supervisors.

Ayr, Elmira and New Hamburg libraries are participating in the province-wide Silver Birch Award reading program for grades 4 to 6. Ayr and New Hamburg are also involved for the first time with the Red Maple Awards for grades 7 to 9. Children register at the libraries, read books from a list of Canadian titles, and vote for their favourite. Local service clubs have provided funding for these programs.

On February 19, Katherine Seredynska will give presentations on women’s journals at The Women of Waterloo Region Heritage Day Symposium at Joseph . P-LIB-01-004

Freedom to Read Week is February 25 to March 3. The libraries will receive information prepared by the Book and Periodical Council concerning censorship issues in Canada.

March Break is March 12-16. Each branch will host a program for children. These include Make & Take craft workshops, t-shirt decorating, and clown acts by a local performer.

New Hamburg library will be participating in the MS Read-a-thon in April. Children take pledges from sponsors and read to raise funds for Multiple Sclerosis research.

2001 is the International Year of Volunteer. WRL is represented on the Region’s IYV committee which is planning events for the year. WRL will be joining Joseph Schneider Haus and Doon Heritage Crossroads staff and volunteers at the Volunteer Breakfast on April 25 at DHC during volunteer week.

CORPORATE STRATEGIC PLAN:

These activities are in keeping with the Corporate Effectiveness goal of providing value to the taxpayer.

FINANCIAL IMPLICATIONS:

NIL

OTHER DEPARTMENT CONSIDERATIONS:

NIL

PREPARED BY: K. Seredynska, Manager, Public Services

APPROVED BY: L.E.Kotseff, Commissioner of Planning, Housing and Community Services

MEDIA RELEASE: Friday, February 16, 2001, 4:30 P.M.

EMPLOYMENT SERVICES COMMUNITY ADVISORY COMMITTEE AGENDA

Friday, February 23, 2001 8:30 a.m. - 11:00 a.m. Community Health and Social Services Building Room 210/211 99 Regina Street South, Waterloo, Ontario

1. WELCOME & INTRODUCTIONS

2. DELEGATIONS

3. MINUTES OF January 28, 2001 (Vote Required)

4. REVIEW OF AGENDA

5. CORRESPONDENCE INFORMATION

6. SUBCOMMITTEE REPORTS a) Nominations Subcommittee b) Client Support Subcommittee c) Service Delivery Subcommittee d) Evaluation Subcommittee

7. REVIEW OF COMMITTEE PURPOSE AND STRUCTURE

Discussion of our Committee Purpose and Structure continued from last meeting. Please review attachments

8. EMPLOYMENT SERVICES - REGION a) Employment Resource Centres b) Employment Support c) Employment Placement d) Community Placement e) LEAP f) Employment Options Program g) Service Delivery Redesign - Update

9. COMMUNITY FEEDBACK - 2 -

10. OTHER BUSINESS

11. NEXT MEETING

Friday, March 30, 2001 8:30 a.m. - 11:00 a.m. Community Health and Social Services Building 99 Regina Street South Room 210/211 Waterloo, Ontario

12. ADJOURN

Memo, Draft Terms of Reference

*For Regrets call Marion Morris at 575-4493*

REGIONAL MUNICIPALITY OF WATERLOO

EMPLOYMENT SERVICES COMMUNITY ADVISORY COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on January 26, 2001 at 8:30 a.m. in the Community Health and Social Services Building, Room 210/211, 99 Regina Street South, Waterloo, Ontario.

Members present: Vice-Chair H. Green, L. Draaghtel, R. Jones, P. Mason, J. Tuer, J. Matzeg, D. Dirks, J. Eckensviller

Regrets: B. Richtermeier, L. Clayfield, S. Krause, M. McDermott, B. McIver, S. Brunton, D. McGillivray, J. Ireson

In the absence of the Vice-Chair, D. Dirks asked members to introduced themselves.

1. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

None declared.

2. MINUTES

MOVED by R. Jones SECONDED by P. Mason

That the minutes of the Employment & Income Services Community Advisory Committee of November 24, 2000 be approved as circulated,

CARRIED

3. CORRESPONDENCE/INFORMATION a) Letter from T. Caul, dated December 23, 2000, regarding Employment Services Community Advisory Committee membership was received for information. b) David Dirks, Director, Employment and Income Services provided committee with a review of the new political structure at the Region. He noted there are a total of 16 Regional Councillors comprised of the Regional Chair, eight directly elected councillors from Kitchener (4), Cambridge (2) and Waterloo (2), and the Mayors from the seven area municipalities. He also advised members of the new Standing Committee structure. The Community Health Department, Social Services Department and the Planning, Housing & Community Services Department (cultural matters) will report to the Community Services Committee. The other two standing committees are Planning and Works, and Administration and Finance.

c) D. Dirks advised members that he attended the Community Services Committee held on January 23, 2001 to update the Community Services Committee on the impact of rising fuel costs on social assistance recipients. d) D. Dirks provided an update on the forums that were held with regard to the Service Delivery Redesign. The forum held in Cambridge was attended by approximately 50-60 people and was a good mix of Ontario Works participants and community agencies. The information gathered at the forums will be shared with committee.

The forum held in Waterloo was filled to capacity and staff were compelled to turn away participants. Staff scheduled an additional meeting on February 5th to accommodate the participants that were turned away. Phase 2 of the redesign will involve the introduction of existing clients to the new Service Delivery Redesign which includes desk-side interviewing.

4. EMPLOYMENT SERVICES - REGION a) Employment Resources Centres

Nancy Schwindt, Manager, Employment Services reviewed the statistical reports for November and December 2000. She noted a 19% drop in caseload in 2000 compared to 1999. As well, information sessions were down by 38% and assessments were down by 10%. New purchase of service agreements were signed in March 2000 and the information from these agreements are not reflected in all employment support services at this time. b) Employment Placement

N. Schwindt advised that placements by brokers were 8% higher in 2000 over 1999 reflecting a good market.

3) Self-Employment

There was a 21% increase in businesses launched in 2000.

4) Enhanced Job Placement

N. Schwindt noted the program started in June 2000 and there were a total of 32 participants at the end of December.

The Office Coffee and Vending Technician Program is a new initiative that will provide certified training to approximately 30 people in 2001. Information about the new program is attached as S-1.

5) LEAP

N. Schwindt advised that LEAP had a successful year.

6) Employment Options Program

Nothing to report.

ESCAC - 3 - 01/26/01

7) Community Placement

S. Phillips, Community Participation Worker advised that the number of placements doubled over last year. There has been an increase in self-initiated programs and there is lots of interest to become involved. She distributed a newsletter which provides resource information and outlines opportunities for Ontario Works participants. The newsletter is attached as S-2 to S-12.

**C. Simpson entered the meeting at 9:35 a.m. **H. Green entered the meeting at 9:45 a.m.

Vice-Chair H. Green assumed the Chair.

5. LOCAL TRAINING AND ADJUSTMENT BOARD

Carol Simpson, Administrator of the Waterloo Wellington Training Adjustment Board made a presentation to the committee outlining the functions of the Board. The Board identifies and assesses training and adjustment needs in the Waterloo-Wellington area and advocates on behalf of labour market partner groups for programs and services that respond to local market conditions. She advised that an inventory of programs and services can be found on their website at www.wwtab.com. A copy of the presentation is attached as S-13 to S-15.

Committee recessed at 9:50 a.m. and reconvened at 10:05 a.m.

6. SUBCOMMITTEE REPORTS

1) Nominations Subcommittee

N. Schwindt reminded Committee that the membership categories in the terms of reference are under review and the Nominations Committee felt it would be appropriate to defer decisions on membership until the review has been completed.

H. Green called the committee’s attention to the correspondence from T. Caul dated December 23, 2000 regarding his resignation.

Siraj Waglay, Employment Development Worker, and President, CUPE Local 1883 addressed committee indicating his interest to become the new representative from CUPE Local 1883, replacing T. Caul in the “Front Line” membership category.

Considerable discussion ensued as to the options available to the committee. The terms of reference are currently under review, as well as potential changes to the membership categories. In light of the changes to the Division, the Nominations Committee suggested that it is premature to consider appointments at this time.

S. Waglay expressed concern that the union is without representation on the Employment Services Community Advisory Committee following the resignation of T. Caul.

ESCAC - 4 - 01/26/01

MOVED by R. Jones SECONDED by P. Mason That the request by Siraj Waglay to become the Front Line representative for Employment Services for the Region of Waterloo on the Employment Services Community Advisory Committee, be deferred until the terms of reference have been finalized. MOTION LOST

MOVED by D. Dirks SECONDED by J. Tuer That the request by Siraj Waglay to become the Front Line representative for Employment Services for the Region of Waterloo on the Employment Services Community Advisory Committee, be referred to the Nominations Committee for consideration. CARRIED

2) Client Support Subcommittee

H. Green reported that the brochures are almost ready for print and information packages are being provided to members. She noted that there are 20-30 clients meeting in Cambridge and 15-20 clients meeting in Kitchener.

3) Service Delivery Subcommittee

Nothing to report.

4) Evaluation Subcommittee

Nothing to report.

7. REVIEW OF COMMITTEE PURPOSE AND STRUCTURE

Jean Kellogg, Planning Associate asked members to review the draft terms of reference which had been provided in their packages. She advised that the next step was to consider the membership categories and asked N. Schwindt to outline the proposal prepared by staff.

N. Schwindt provided members with an outline (attached as S-16) which shows the existing membership and the proposed membership categories. She noted that as part of the review of the terms of reference and membership structure, consideration needs to be given to whether there will be an “employment” focus or an “employment and income” focus of the committee.

ADJOURN

The Vice-Chair adjourned the meeting.

COMMITTEE CHAIR, H. Green, Vice-Chair

REGIONAL CLERK, E. L. Orth

Regional Municipality of Waterloo MEDIA RELEASE: Friday, February 23, 2001 ECOLOGICAL AND ENVIRONMENTAL ADVISORY COMMITTEE AGENDA February 27, 2001 6:00 P.M. - SUPPER Cafeteria (Main Floor) 8th Floor 150 Frederick Street Kitchener, Ontario

1. ELECTION OF CHAIR AND VICE-CHAIR FOR 2001

2. INTRODUCTION OF NEW MEMBERS: Councillor Jane Mitchell, Dr. Eric Hood, Mr. Les Misch, Prof. Henry Regier

3. MOMENT OF SILENCE

4. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT

5. DELEGATIONS a) Mr. Greg Payne, Union Gas, re: Proposed Union Gas Pipeline Across North Dumfries Township [E.S.P.A.41 and 63] b) Mr. Brian Blackmere, MacKinnon and Associates, Mr. Jeff Thompson, Thompson Environmental, re: Proposed Whistle Bear Golf Course, Part Lot 25, 26 & 27, Concession XII, North Dumfries Township, Blair Swamp [E.S.P.A. 37] c) Mr. Jim Dougan and Mr. Todd Farrell, Dougan & Associates, Mr. Tony Lotimer, Lotowater, Mr. Jim Collishaw, Cambridge Engineering and Planning Consultants, re: Kettle "K" Wetland Study, Proposed Moffat Creek E.S.P.A.

6. MINUTES a) Ecological and Environmental Advisory Committee Meeting of Tuesday, December 12, 2000

7. INFORMATION/CORRESPONDENCE a) Letter from Chris Gosselin to Adrian Ennis, dated December 7, 2000, re: Use of Motorcycles in Regional Forests b) Exchange of e-mails between Adrian Ennis and Chris Gosselin, dated December 12, 2000, re: Use of Motorcycles in Regional Forests c) Exchange of e-mails between Adrian Ennis and Chris Gosselin, dated January 14-15, 2001, re: Use of Motorcycles in Regional Forests d) Letter from Scott MacDonald, Cambridge Engineering and Planning Consultants Limited, dated - 2 -

December 21, 2000, re: Proposed Sobey=s Supermarket, Ayr, Greenfield Swamp [E.S.P.A. 42] e) Memo from Brian Soehner, Transportation Planning Division, to Chris Gosselin, dated January 5, 2001, re: Traffic Implications of Proposed Sobey=s Supermarket, Ayr, Green field Swamp [E.S.P.A. 42] f) Copy of letter from Paul Emerson, Grand River Conservation Authority, to Evelyn Orth, Regional Clerk, dated November 28, 2000, re: Pesticide Policy for GRCA Lands g) E-mail from Susan Koswan, GROUP - Getting Rid of Urban Pesticides, re: Pesticide Education and Reduction Committee h) Letter from Steve Brown, Stantec Consulting, to Chris Gosselin, dated February 9, 2001, re: River Road/Veronica Drive Residential Developments, Staff Gauge Monitoring Program, City of Kitchener, Idlewood Swamp [E.S.P.A. 26] i) Copy of Letter from Nancy Davy, Grand River Conservation Authority, to Emilio Cabral, Whistle Bear Golf Course, dated February 7, 2001, re: Approval to Construct Maintenance Building. j) Memo from Craig Hebert, Conestoga-Rovers & Associates, to Miron Docev, City of Cambridge, dated February 20, 2001, re: Erosion and Sediment Control failure, February 8-10, 2001, Witmer Industrial Subdivision, [E.S.P.A. 72] k) Copy of Letter from Jeff Thompson, Thompson Environmental, to Craig Hebert, Conestoga- Rovers & Associates, dated February 19, 2001, re: Assessment of Spill Within the ESPA No. 72 and the Wetland Boundary, Witmer Industrial Subdivision, City of Cambridge, [E.S.P.A. 72] l) Copy of Letter from Slobodanka Lekic, Cambridge Community Services Department, to Brian Hunt, Grand River Conservation Authority, dated February 9, 2001, re: Construction of Devil=s Creek Trail, Devil=s Creek Swamp [E.S.P.A. 59] m) Letter from William Allison, Dillon Consulting, to Chair of E.E.A.C., dated January 18, 2001, re: Grand Reservoir Pumping Station and Reservoir Environmental Assessment, Natchez Hills [E.S.P.A. 24] n) Letter from Mary Sue Fitzpatrick and Ian Macdonald, Chamber of Commerce of Kitchener & Waterloo, to Chris Gosselin, dated February 16, 2001, re: Highway 7 Environmental Assessment o) Woods Talk - Community Action to Conserve Ontario=s Woodlands p) Letter from Karl Cober, Water Services Division, to Chris Gosselin, dated January 19, 2001, re: Kitchener West Side Water Project, Class Environmental Assessment q) Letter from Michael Williams, Ministry of the Environment to Larry Kotseff, dated February 7, 2001, re: Consultation Session on Draft Environmental Assessment Guidance Documents

8. BUSINESS ARISING FROM MINUTES a) P-EEAC-SC-01-001, Proposed Union Gas NPS48 Pipeline Across North Dumfries Township: Cedar Creek Spillway [E.S.P.A. 41], Sudden Bog and Forest [E.S.P.A. 70], Grand River - 3 -

Floodplain Forest [E.S.P.A. 62], and Galt Moraine Prairie [E.S.P.A. 63] b) Proposed Whistle Bear Golf Course, Blair Swamp and Woods [E.S.P.A. 37]

i) PC-EEAC-SC-00-013, Proposed Storage Building on Proposed Blair Creek Golf Course, Part Lots 25, 26 and 27, Concession XII, North Dumfries Township (For Information)

ii) P-EEAC-SC-01-002, Proposed Whistle Bear Golf Course, Blair Swamp and Woods [E.S.P.A. 37] c) Kettle "K" Wetland Study, Proposed Moffat Creek E.S.P.A.: Presentation by Proponents

9. NEW BUSINESS a) Environmental Sustainability Awards, 2001 b) Proposed Waterloo Region Citizens Environmental Advisory Committee: Oral report from staff c) Managing Invasive Plants

i) Copy of letter from Clair Tucker-Reid, Parks and Recreation Division, to City of Toronto, re: Strategic Plan for Managing Invasive Plants in Southern Ontario

ii) Excerpts from Sustaining Biodiversity: A Strategic Plan for Managing Invasive Plants in Southern Ontario

10. OTHER BUSINESS a) Memo from Marion Morris to Chair Ted Cheskey and Members of E.E.A.C., dated November 27, 2000, re: Proposed Meeting Schedule for 2001 b) Guidelines for Preparation of Sub-committee Reports: Oral Report from Marion Morris c) Active E.E.A.C. Sub-committees

11. NEXT MEETING: Tuesday, March 27, 2001

12. CLOSED SESSION (motion required)

13. ADJOURN

REGIONAL MUNICIPALITY OF WATERLOO

ECOLOGICAL AND ENVIRONMENTAL ADVISORY COMMITTEE MINUTES

The following are the minutes of the Regular Committee meeting held on December 12, 2000 at 4:00 p.m., Room 217, Regional Administration Building, 150 Frederick Street, Kitchener, Ontario.

Members present: S. Brown, J.Caron, T. Cheskey, B. Felker, D. Joy, D. Juneau, J. Radocchia, D. Schmitt, B. Trushinski, K. Warriner, J. Yuzwa

Regrets: R. Donaldson, J. Toth

1. MOMENT OF SILENCE

Chair T. Cheskey called the meeting to order and asked for a moment of silence.

2. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT a) J. Caron declared a conflict of interest with respect to Items 3 a) and 6 a) because she is employed by the consultant working on the developments. b) D. Juneau declared a conflict of interest with respect to Items 3 a) and 6 a) because he is employed by the consultant working on the developments. c) D. Joy declared a conflict of interest with respect to Item 5 a) because he is an Associate with Planning Initiatives. d) B. Trushinski declared a conflict of interest with respect to Item 6 b) because he is employed by the City of Kitchener.

3. DELEGATIONS a) Brian Blackmere, MacKinnon and Associates, Jeff Thompson, Thompson Environmental, re: Proposed Whistle Bear Golf Course, Part Lot 25, 26 and 27, Concession XII, North Dumfries Township, Blair Swamp [E.S.P.A. 37]

Jeff Thompson appeared before committee and reviewed the updated report (attached as S-1 to S-8) on the proposed Whistle Bear Golf Course in the Township of North Dumfries. The report addressed some of the issues and concerns of the subcommittee report. Mr. Thompson answered questions of committee.

J. Thompson requested a response from the committee on three aspects noted in report; however, committee members did not feel they had enough time to consider the information which was distributed at the meeting. J. Thompson advised that an application to locate a maintenance shed 30 metres beyond the wetland boundary would be considered by the G.R.C.A. on Friday, December 15 and requested that committee provide comments.

Due to the urgency of the application, the subcommittee members agreed to meet and provide comments to the G.R.C.A.

MOVED by D. Joy SECONDED by B. Trushinski That the Whistle Bear Golf Course subcommittee be requested to identify potential impacts to E.S.P.A. 37 arising from the proposed construction of a maintenance building outside the 30 metre wetland buffer, and authorized to provide comments directly to Regional staff and the G.R.C.A.

CARRIED

4. MINUTES

MOVED by J. Radocchia SECONDED by B. Felker That the minutes of the Ecological and Environmental Advisory Committee meeting held Tuesday, November 28, 2000, be approved

CARRIED

5. CORRESPONDENCE a) Letter from Christopher Gosselin, dated December 4, 2000, to Douglas Stewart, Planning and Engineering Initiatives Ltd., re: Concordia Club Campground Zone Change Application, was received for information. b) Memo from Chris Gosselin to Theresa Schumilas and Shawn Zentner, Community Health Department dated December 4, 2000, re: Pesticide Use by the Regional Municipality of Waterloo, was received for information. c) E-mail from Adrian Ennis to Gerry Thompson and Larry Kotseff, dated November 30, 2000, re: Off-road Motorcycle Use in Regional Forests, was received for information. Chris Gosselin, advised that a response has been provided to Mr. Ennis and will be included in the January agenda. d) Letter from Chris Gosselin to Arnie Fausto dated December 4, 2000, re: EEAC resignation, was received for information.

6. BUSINESS ARISING FROM MINUTES a) Proposed Whistle Bear Golf Course, Part Lot 25, 26 and 27, Concession XII, North Dumfries Township, Blair Swamp [E.S.P.A 37]: Presentation by Consultants

Dealt with under 3 a).

EEAC - 3 - 12/12/00 b) Water Resources Protection Strategy i) PC-00-131.1, Regional Official Policies Plan Amendment - Water Resource Protection Strategy, was received for information.

Kevin Eby, Director, Community Planning reviewed the Water Resources Protection Strategy and noted that the amendment dealt with new development. Staff will look at existing development as part of future discussions. There were no appeals received and the amendment is now in force and effect. ii) Notice of Adoption of a Proposed Official Plan Amendment was received for information. c) PC-00-124, Ongoing Policy Planning Work Program Items was received for information.

Kevin Eby updated members of committee with regard to a number of planning initiatives, ie. policy planning work and future proposed official plan amendments. He advised that staff is proceeding with a five year review of the official plan. Staff will be requesting input from the committee.

7. OTHER BUSINESS a) Active E.E.A.C. Subcommittee list was received for information.

K. Eby thanked T. Cheskey for his work over the past nine years on the Ecological and Environmental Advisory Committee.

T. Cheskey thanked committee members and Chris Gosselin for their work on the committee.

ADJOURN

MOVED by B. Trushinski SECONDED by S. Brown

That the meeting adjourn.

CARRIED

COMMITTEE CHAIR, T. Cheskey

REGIONAL CLERK, E. L. Orth