Minutes from Annual General Meeting: 3Rd February 2014
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Annual General Meeting: 3rd February 2014, 7pm Mt Nelson Primary School, Nelson Rd, Mt Nelson AGENDA Meeting Opened: 1905h Attendees: As per attendance sheet attached Apologies: 1. Welcome and confirm Agenda (Chair James Brooks) 2. Minutes of Annual General Meeting February 4th 2013 Motion to Confirm the Minutes (Proposed: George Wilson; Seconded: Simon Andrews) 3. President’s Report (Attached) Motion to Receive the Report (Proposed: Scott Ragg; Seconded: Miriam Whittington) The President also informed the meeting that it was his intention to propose a motion for the next Special General Meeting to amend the Constitution so that public notice of the AGM and any other meetings can be made at the CRJSA website and not in the newspaper. The motion will be proposed by J Brooks and seconded by M Chladil. 4. Treasurer’s Report Motion to Receive the Report (Proposed: Tony Chaffey; Seconded: Karin Baddiley) 5. Auditor’s Report (Tabled by Treasurer) 6. Election of Office Bearers. President: James Brooks, nominated by Scott Ragg and seconded by George Wilson. Vice President: Shane Revell, seconded by Ian Cartledge. Treasurer: no nominee thus vacant. Secretary: Mark Chladil, nominated Ian Cartledge and seconded by Karin Baddiley Rules & Policy Officer: Tony Chaffey, seconded by Mark Chladil. Roster Secretary: Liela Frieke, nominated by James Brooks and seconded by Tony Chaffey. Development Manager: vacant. Technical Director: vacant. 1 7. Appointment of Auditor. Current Auditor is Michael Burnett B.Com. F.C.A, Partner, Accru Hobart, Level 3, 6 Bayfield Street Rosny Park, TAS 7018 Australia. Motion to Appoint Michael Burnett for 2014 (Proposed: Tony Chaffey; Seconded: Ian Cartledge) 8. Determination of the remuneration of the servants of the Association President up to $650 Vice-President up to $500 Treasurer up to $800 Secretary up to $700 Roster Secretary up to $1500 Rules & Policy Officer up to $300 Development Manager up to $300 Technical Director up to $300 Motion to Approve the Proposed Remuneration (Proposed: Tony Chaffey; Seconded: Scott Ragg) 9. Meeting Closed: 1940h DELEGATES MEETING The meeting was not able to be held due to the vacant position of Treasurer of the Association. As the CEO of FFT was present there were some items of discussion which were noted for the information of those present. ATTACHMENTS Attendance Record for CRJSA Annual General Meeting Held on 3rd February 2014 DELEGATES REPRESENTING NAME EXECUTIVE - PRESIDENT James Brooks EXECUTIVE - VICE PRESIDENT EXECUTIVE - SECRETARY Mark Chladil 2 EXECUTIVE – TREASURER George Wilson Simon Edwards POLICY OFFICER DEVELOPMENT PROGRAM OFFICER EQUIPMENT OFFICER FFT Richard Welsh; Spencer Prior ALBUERA ST Mark Chladil BEACHSIDE FC CALVIN CAMPBELL ST CHANNEL CHRISTIAN CYGNET FRIENDS Lisa Di Venuto APOLOGY GLEN HUON ROSELLAS HOBART UNITED Karin Baddiley HUON VALLEY HUTCHINS Jason Berry IMMACULATE HEART OF MARY KINGBOROUGH LIONS UNITED FC Warren Iles LENAH VALLEY Ian Cartledge MARGATE Scott Ragg ; Nick Dale MOUNT CARMEL MOUNT NELSON Norman Alexander MOUNT STUART Rachel Coomber NEW TOWN Pete Kenna NEW TOWN EAGLES Shane Revell PRINCES ST D Green APOLOGY; Justin Zeeman; Matthew Tadd SACRED HEART SANDY BAY INFANT SOUTH HOBART Tony Chaffey SOUTH HOBART FC Miriam Whittington SOUTHERN CHRISTIAN COLLEGE ST ALOYSIUS Simon Andrews ST MARY’S COLLEGE ST THERESES ST VIRGILS JUNIOR Andrew Pinelli TAROONA TAROONA FC TILFORD ZEBRAS UNIVERSITY FC Melissa Fraser WAIMEA HEIGHTS Maryanne Ingram APOLOGY WEST HOBART Wolf Von Gehr WOODBRIDGE President’s report 3 2013 saw the introduction of the 4 year school term and resulting change in the rostering to accommodate the new structure. There were 16 rounds of soccer scheduled for 2013 and fortunately there was no need to cancel a full round due to weather. The 4 term year worked well giving the grounds some time to rest in the middle, and wettest time of the year. I would like to thank Leila Freke for her work in managing the rosters which at time is a thankless task and has been completed in a very professional and accommodative manner. Player numbers increased year on year to 3214 registered players and the region continues to provide an inclusive and vibrant and safe competition for all children in the region. Financially CRJSA continues to operate at a surplus through prudent management. As a result it was agreed to provide rebates of $2.50 per registered player made payable to schools and clubs of the association. I would like to acknowledge and thank George Wilson for the tremendous work he has done over the last 2 years as CRJSA treasurer. George will be stepping down as Treasurer following the AGM today. The CRJSA regional and development squads again had another successful year at the carnivals around the state and provided a wonderful opportunity to those children who wanted to further enhance their skills developed at club level. I would like to acknowledge the work of Rob Clarke and all of the coaches in making the CRJSA development program the success it has been. Rob has decided not to continue on as technical director in 2014 due to other competing interests. As such we are looking for a new Technical Director to fill the vacancy. Our Rules and policy officer Rob Wilson has done a great job again in 2013 and will be stepping down following the AGM. The CRJSA website has played a critical role in providing updates to delegates, coaches and parents with a special focus on informing the status of rounds and games impacted by poor weather. Simon Edwards has provided tireless support in making sure the website is up to date and reflective of round status towards the end of the week and Saturday mornings if required. To date we have not ventured into Facebook or the Twitter sphere but will continue to look at ways we can enhance communication and increase engagement with all of our stakeholders’. In 2013 we had to adapt to a new 4 year school term, in 2014 we will need to adapt our development program with the introduction of the wider Football federation Tasmania Skills Acquisition Program. A new challenge for not only CRJSA but all junior associations in Tasmania. In closing I would like to acknowledge Mark Chladil for all of his great work as secretary and the assistance he has provided to the development program in 2013. 2014 is shaping as another good year for CRJSA as long as we have sufficient human resources to make sure we deliver the best product available for our children and their parents. Thank You James Brooks President CRJSA 4 .