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Minutes of Warborough Parish Council Held on Wednesday 7Th

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Minutes of Warborough Parish Council Held on Wednesday 7Th Minutes of Warborough Parish Council Held on Wednesday 7th July 2010 in the Greet Memorial Hall at 7.30 p m DRAFT*DRAFT*DRAFT Present Cllr Michael Herbert (MH) Chair Cllr Anne Brewer (AB) Vice Chair Cllr Steve Thompson (ST) Cllr Jim Thomson (JT) Cllr Moray Scott-Dalgeish (MSD) Cllr Dominic Carter (DC) Cllr Paul Jackson (PJ) Clerk Jo Burns (JB) County Cllr Lorraine Lindsay-Gale (LLG) 6 members of the public present 2010/91 To accept apologies and reasons for absence Phil Cross-District Councillor – planning committee commitments. 2010/92 Declarations of interest (existence and nature) with regards to items on the agenda The Chairman reminded Cllrs of the Code of Conduct. 2010/93 Public participation with respect to items on the agenda 2010/99 Recreation: Derek Russell, Bowyers Arms FC requested moving 2 teams to Warborough for the next football season. He proposed renaming the team, Warborough & Radley Utd. MH proposed the ‘Bowyers Arms’ as the new tenants for the forthcoming football season, terms to be agreed the Clerk and the recreation committee. All Cllrs agreed. It was noted that the Bowyers would be responsible for any subletting of the pitch. Martyn Johnson, W & S Cricket Club, requested the PC collect £100 contribution from the football club for grass cutting. All agreed. 2010/94 Representations from the public (limited to 15 mins.) None 2010/95 District Councillor’s Report The weekly update was circulated to all members. 2010/96 County Councillor’s Report Incinerator – A public inquiry is currently underway and is expected to last 10-14 days. Viridor has put in a further application for the same site. It will go before the planning committee in September. WRG (Sutton Courtney) have also submitted a further application using more ecological technology. They will not need a contract from OCC to supply waste, it will come from London. We may end up with 2 incinerators in the county. Spending cuts -The CC aims to cut 25% off existing budgets. Mineral & Waste Services – issued an official revocation of the planned targets. MH – reminded LLG about pot hole maintenance. 2010/97 To confirm the minutes of the Parish Council meeting held on 2nd June 2010 Minutes distributed to councillors prior to the meeting. Agreed to be correct and signed by the Chairman. 2010/98 Matters arising from April Parish Council meeting minutes Cricket nets site visit – 4 Cllrs visited Kidmore End & Woodcote nets. 2 Cllrs made independent visits. After much discussion it was proposed that the PC draw up a list ranking the relevant issues that concern the members about the cricket club’s proposal for training nets. This will provide the cricket club with the parameters that the council are prepared to work within. Cllrs will all have an input into the list. All Cllrs agreed. MH proposed he compile the report to be completed by 16th July, to be discussed in a committee meeting and sent to the cricket club by the end of July. All agreed. The cricket club are to respond to the conditions and provide alternative proposals (if they decide to do so) at the PC meeting on 1st September. PAGE contribution to geophysical a survey – leading on from the archeological findings in Overy & the field leading out of Green Lane, it was suggested that the PC help fund a further survey in the field behind The Green. Due to the continued success in fundraising, PAGE itself has now assigned funds for this survey & another at Drayton St Leonard. The initial target of £25,000 has been surpassed. That is not to say that contributions won’t be needed in the future. MH clarified that the PC have earmarked £2,000 for PAGE, but it hasn’t been pledged as yet. Planned fundraising activities – September 18th PAGE Midsomer Ball, September 26th PAGE Country Day. PAGE requests use of The Green as a meeting point & for early evening social activities. All Cllrs agreed. Action: JT to book the Greet Hall for the event in case of rain. Cllr MSD left the meeting. 1 2010/99 Committee Reports Flooding & Ditches – A questionnaire for OCC concerning rainwater flooding in the village needs to be completed. JT to action. Highways & Safety – NTR Planning – P10/W0907LB – The Barn, 22 The Green South. Extension to kitchen. All Cllrs agreed that they held no strong views. Clerk to action submission. Allotments – MH proposed that ST authorise Gilbert Hobbs to the additional install water points. All agreed. Environment – Consent has been received from the TPO officer to fell the Lime tree on The Green North as soon as possible. Action: Clerk to send an order to Tony Craddock (quote already received for £790 to fell & clear). The Cherry Tree near the shop is reported to need pruning. The Willow at The Wharf also needs pruning. Michael Collins requested that tree branches be cleared on the path behind Nelly’s Cottage and the Church. AB to action. The Whitehead Plot is now cleared and M Collins is happy with the situation. MSD proposed that the contribution to maintenance of £25 is now paid. All agreed. Clerk to action. The Greet Hall –Gary Bateman has finished the cladding at the back of the building. A new back door is being organised. DC declared an interest. A request was received from Joanna Carter to permanently rent the Youth room for storage of glassware and finished flowers. Cllrs agreed to rent the room at £20 per month. Recreation – RoSPA will be carried out an inspection in July. The Clerk requested a risk assessment be carried out at the same time (additional cost £20). All Cllrs agreed. Pavilion – The hot water heater has been refurbished. New spindles have been fitted. G Bateman has been instructed to replace the roof tiles. Quotes are being obtained for painting the veranda and front elevation. The football club have now paid their invoice. Shillingford Wharf – Dan Haines has been instructed to make the sign for the Wharf (£235). Due to be completed this week. Parish Magazine – AB will make a corrective notice concerning the Keen Edge permissive path. Website – The visits remain stable, with peaked interest on the Car Boot sale weekends. Discipline & Staffing – The Clerk has completed the probationary period. MH proposed increasing the salary to the agreed level from 1st August. All Cllrs agreed. Finance & General Purposes – The PC received a good Internal Audit Report. We will need to review & discuss it’s effectiveness at the next PC meeting. MH proposed giving any 2 Cllrs the authority to sign cheques out of council during the August period. All Cllrs agreed. 2010/100 Responsible Financial Officer’s Report a) Parish council internal auditory checks, monthly summaries, signed and complete b) Authorise invoices and cheques for signature 2 2010/101 Correspondence Received Phill Cross – July Report. Emailed to all Cllrs. SODC Forestry – Recommendation for works to trees. AB OCC Van permitting – Waste Management. Emailed to all Cllrs. Rural Services – Weekly update. Emailed to all Cllrs OALC July Report incl local flooding survey. Emailed to all Cllrs Oxfordshire Transport Plan 3 (2011) – Emailed to all Cllrs Oxfordshire Emergency Planning Unit – A community approach. Emailed to all Cllrs. Police Update – Benson & Berinsfield Team NHS Oxfordshire – Talking Health. Available from the Clerk. Internal Audit Report – Emailed to all Cllrs. 2010/102 Any other business – for noting or inclusion on future agendas Consultation document – Cllrs requested that DC make the document less corporate and smaller in size. DC to action. The next Parish council meeting is on 1st September 2010 at 7.30 p m. The meeting closed at 10.10pm. 3 .
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