Ward Councillors' Initiative (WCI) Programme 2015

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Bath & North East Somerset Council Bath & North East Somerset Parishes Lewis House Manvers Street Bath BA1 1JG Compiled by MRL on 1 July 2015 Scale 1:120000 Tel 01225 477000

S w St. Catherine CP a in s North Stoke CP w ic Charlcombe CP k Keynsham CP C P Batheaston CP

Whitchurch CP Saltford CP Kelston CP Bathford CP Ward Councillors’ Initiative (WCI)Bathampton CP Norton Malreward CP Compton Dando CP CorstonProgramme CP 2015Bath - 19 is unparished Publow CP Newton St. Loe CP Claverton CP Chew Magna CP Marksbury CP Stanton Drew CP GuideEnglishcombe for CP Monkton Combe CP Nempnett Thrubwell CP Chelwood CP Chew Stoke CP Priston CP Southstoke CP WARDCombe Hay CP Farmborough CP Freshford CP Stowey-Sutton CP Dunkerton CP Clutton CP TimsburyCOUNCILLORS CP Hinton Charterhouse CP Compton Martin CP P Ubley CP C Wellow CP West Harptree CP Cameley CP on et Camerton CP ttl Li Peasedown h ig St. John CP H Hinton Blewett CP Paulton CP Shoscombe CP East Harptree CP Farrington Gurney CP Radstock CP

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Reproduced from the Ordnance Survey mapping with the permission of the Controller of Her Majesty's Stationery Office © Crown Copyright. Unauthorised reproduction infringes Crown copyright and may lead to prosecution or civil proceedings. License number 100023334 Bath & North East Somerset Council Bath & North East Somerset Parishes Lewis House Manvers Street Bath BA1 1JG Compiled by MRL on 1 July 2015 Scale 1:120000 Tel 01225 477000

S w St. Catherine CP a in 1. Purpose of Programme s North Stoke CP w ic The purpose of the programme is to make available funding for one- Charlcombe CP k Keynsham CP C off projects with demonstrable community support to improve the P Batheaston CP social, economic or environmental wellbeing of a ward, as identified Whitchurch CP Saltford CP Kelston CP from within their constituency. Bathford CP 2. Funding Allocation Bathampton CP Norton Malreward CP Compton Dando CP Each Councillor has been given the following allocations: Corston CP Bath is unparished Publow CP Newton St. Loe CP Period (1st April – Allocation per Ward Claverton CP 31stChew March) Magna CP Councillor for the period Marksbury CP Stanton Drew CP 2015 – 16 Year 1 £3,000 Englishcombe CP Monkton Combe CP Nempnett Thrubwell CP 2016 – 17 Year 2 £3,000 Chelwood CP Chew Stoke CP 2017 – 18 Year 3 £2,000 Priston CP Southstoke CP 2018 – 19 Year 4 None Combe Hay CP Farmborough CP Freshford CP Stowey-Sutton CP Dunkerton CP Unspent money from Year 1 can be carried over to Years 2 or 3; Clutton CP Unspent money from Years 1 and 2 can be carried over to Year 3. Timsbury CP Hinton Charterhouse CP P Compton Martin CP C Ubley CP West Harptree CP n Wellow CP All funding must be committed by 31 DecemberCameley 2017, but CP can be o et Camerton CP ttl assigned to be spent in the final year. All funding must be spent byL i Peasedown h ig St. John CP 31st December 2018. Any unspent funds will be withdrawn andH will Hinton Blewett CP Shoscombe CP not be available. Paulton CP East Harptree CP Farrington Gurney CP Radstock CP No WCI allocation will be made for the year 1st April 2018 – 31st March 2019. Midsomer Norton CP Westfield CP

S w St. Catherine CP a in 3. Your application s North Stoke CP w ic • Each proposed project will beCharlcombe required to meet CP atk least Keynsham CP C one of the Council’s Corporate Objectives. P Batheaston CP

Whitchurch CP Saltford CP Kelston CP • Money should not be promised to organisations until the Bathford CP project has been approved Bathampton CP Norton Malreward CP Compton Dando CP • Corston Only inCP exceptional circumstances willBath funding is be awarded to existing projects. If a project is already unparished Publow CP beingNewton funded St. by Loethe Council, CP it cannot receive funding Claverton CP through this programme. However, any “additionality” Chew Magna CP to an existing project may receive funding if it is a new Marksbury CP Stanton Drew CP element of the project. Englishcombe CP Monkton Combe CP Nempnett Thrubwell CP Chelwood CP Chew Stoke CP WCI funding will not be awarded for: • AnimalPriston welfare CP projects Southstoke CP • Carnival attractions, e.g.Combe side shows, Hay fun CP fairs Farmborough CP • Direct replacement of statutory or Council funding Freshford CP Stowey-Sutton CP • EntertainmentDunkerton costs, e.g.CP musicians, DJs Clutton CP • Hire costs of venues for parties Timsbury CP Hinton Charterhouse CP Compton Martin CP P • Individuals Ubley CP C Wellow CP West Harptree CP Cameley CP on • Medical research et Camerton CP ttl Li • Normal Peasedownrunning costs of an existing project h ig • PoliticalSt. groups, John or CP activities promoting political beliefs H Hinton Blewett CP Paulton CP • Projects in which Shoscombethe ward Councillor CP has a personal East Harptree CP Farrington Gurney CP interest, even if this is declared Radstock CP • Projects which have already been completed • Projects which will require ongoing funding Midsomer Norton CP Westfield CP

S w St. Catherine CP a • Promotion of any religion, faith or belief, or of no religion, in s faith or belief North Stoke CP w ic Charlcombe CP k • Reimbursement of expenditure, whether by a Ward Keynsham CP C P Councillor or any other individual or body Batheaston CP • Sports projects with no community benefit Whitchurch CP Saltford CP Kelston CP Bathford CP The programme is designed to meet the Council’s requirements for Bathampton CP openness, transparency and accountability, and is in line with the Norton Malreward CP Compton Dando CP Council’s Anti-Fraud and Corruption policy http://intranet/anti-fraud- Corston CP Bath is and-corruption-policy. The process for dealing with applications unparished Publow CP Newton St. Loe CP is in response to PwC’s Best Value Inspection of London Borough Claverton CP of Tower HamletsChew (2014), Magna where it CP was noted that there was a ‘lack of transparency generally over the rationale for decisions to make Marksbury CP Stanton Drew CP awards’ and that in a number of cases there was no audit trail for Englishcombe CP Monkton Combe CP Nempnett Thrubwellgrant CP awards. Chelwood CP Chew Stoke CP Your application requires evidence of public consultation, which you Priston CP Southstoke CP will need to provide when you submit your application. Combe Hay CP Farmborough CP Freshford CP Stowey-Sutton CP Dunkerton CP If planning permission is required for a project, please ensure that Clutton CP this has been granted before your application is submitted. Timsbury CP Hinton Charterhouse CP P Compton Martin CP C Ubley CP West Harptree CP n Wellow CP Project Costs. Your application should take accountCameley of all CP related o et Camerton CP ttl project costs. For instance, a project involving the erection of Li Peasedown h ig St. John CP new street signs may involve consultation or cooperation with theH Hinton Blewett CP Shoscombe CP Highways department, which may charge for use of their services. Paulton CP East Harptree CP Farrington Gurney CP Officers will do what they can to help Ward Councillors realise their Radstock CP projects. However, where projects involve significant costs such as design or project management costs, these will have to be met Midsomer Norton CP Westfield CP

S w St. Catherine CP a from the project, so please ensure that all costs are consideredin and s accounted for withinNorth the application. Stoke CP w ic Charlcombe CP k Keynsham CP C P Only in exceptional circumstances will funding be awarded to Batheaston CP existing projects – if a project is already being funded by the Whitchurch CP Saltford CP Kelston CP Council, it cannot receive funding through this programme. Bathford CP However, any additionality to an existing project may receive Bathampton CP funding if it is a new element of the project. Norton Malreward CP Compton Dando CP Corston CP Bath is Personal Interests. No application will be acceptedunparished if the Ward Publow CP Newton St. Loe CP Councillor making the application has a personal interest in the Claverton CP Chew Magna CP project, even where this interest has been declared. For further information, see the guidance in the 2015 Councillor Induction Marksbury CP Stanton Drew CP Pack. Englishcombe CP Monkton Combe CP Nempnett Thrubwell CP Chelwood CP Chew Stoke CP 4. Application Process Priston CP Southstoke CP A description of the Ward Councillors’Combe Initiative Hay Programme, CP Farmboroughtogether CP with the criteria for awarding grants, will be put on the Freshford CP Stowey-Sutton CP Council’s public website.Dunkerton Members CP of the community will be invited Clutton CP to raise and discuss potential funding initiatives which will improve Timsbury CP their local community with their Ward Councillor. Hinton Charterhouse CP Compton Martin CP P Ubley CP C Wellow CP West Harptree CP Cameley CP on et Camerton CP ttl If a proposal from the community does not conform to the criteria Li Peasedown h ig shown in 3 above, St.the WardJohn CouncillorCP should communicate this H Hinton Blewett CP Paultondirectly CP to the proposer. If thereShoscombe is any doubt, CP the Ward Councillor East Harptree CP Farrington Gurney CP should consult the Funding & Programmes team. Radstock CP If the proposal is valid, the Ward Councillor will then consider it (if Midsomernecessary Norton CP alongside other valid proposals from that ward). In doing Westfield CP

S w St. Catherine CP a this, they will consider evidence of community-wide consultation in in s support of the project and local priorities. North Stoke CP w ic Charlcombe CP k Keynsham CP C P The Ward Councillor will submit their preferred proposals to the Batheaston CP Funding and Programmes team ([email protected]), who will Whitchurch CP Saltford CP Kelston CP scrutinise them for completion and conformity to the guidelines in Bathford CP 3 above. The application form will provide a description and cost Bathampton CP of the proposed project, details of local community need and other Norton Malreward CP Compton Dando CP key aspects of the proposal. Applications which are incomplete will Corston CP Bath is be returned to the Ward Councillor with an explanation. unparished Publow CP Newton St. Loe CP Claverton CP Valid application Chewforms from Magna Ward CP Councillors will be approved or rejected by the Divisional Director of Strategy and Performance in Marksbury CP Stanton Drew CP consultation with the Cabinet Member for Finance and Efficiency. Englishcombe CP Monkton Combe CP Nempnett Thrubwell CP Chelwood CP If approvalChew Stoke is not given, CP the application will be returned to the Ward Councillor with a reasoned explanation. Priston CP Southstoke CP Combe Hay CP 5. Approved Applications Farmborough CP Freshford CP Stowey-Sutton CP Dunkerton CP When an application is approved, the Ward CouncillorClutton and the CP Timsbury CP organisation / appropriate service area will be notified by email. Hinton Charterhouse CP Compton Martin CP P Ubley CP C Wellow CP West Harptree CP Cameley CP on et Camerton CP The Funding & Programmes team will make arrangements for the ttl Li Peasedown h funding for the project to be transferred to the organisation’s bankig St. John CP H account (the Council does notHinton issue Blewettcheques), CP or to the appropriate Paulton CP Shoscombe CP service area withinEast Harptreethe Council. CP Farrington Gurney CP All grants to external organisations will be required to provide Radstock CP evidence that funding was spent for the purpose for which it was allocated. This will include valid receipts. Midsomer Norton CP Westfield CP

S w St. Catherine CP a The recipient organisation will be required to sign a writtenin s acceptance of the termsNorth and Stoke conditions CP of the grant. w ic Charlcombe CP k Keynsham CP C P All external funding allocations will be subject to evaluation as perBatheaston CP the terms of the grant allocation. Whitchurch CP Saltford CP Kelston CP Bathford CP The Funding and Programmes team will liaise with the appropriate Bathampton CP service area for confirmation that the works have been carried out Norton Malreward CP Compton Dando CP as per Corstonthe grant allocation.CP Bath is unparished Publow CP Newton St. Loe CP Projects must acknowledge Bath & North East Somerset Council Claverton CP Chew Magna CP support where possible. Marksbury CP Stanton Drew CP Please note the followingEnglishcombe stipulations: CP Monkton Combe CP Nempnett Thrubwell CP Chelwood CP • For external organisations the grant will be paid into a Chew Stoke CP valid bank account • NoPriston funds CP will be paid into a personal account.Southstoke CP • Where the Council undertakesCombe the Hay work, CP a direct transfer Farmborough CP of funding will be made to the appropriate service area Freshford CP Stowey-Sutton CP Dunkerton CP • Funding should not be promised to organisations until Clutton CP Timsbury CP the project has been approved Hinton Charterhouse CP P Compton Martin CP C • Any proposed changes to a project which has been Ubley CP West Harptree CP n Wellow CP Cameley CP o allocated funding must be notified in writing as soon et Camerton CP ttl Li as possiblePeasedown to the Funding and Programmes team, and h ig St. John CP H cannot be implemented until approval has been granted Hinton Blewett CP Shoscombe CP Paulton CP through the process stated in 4 above. East Harptree CP Farrington Gurney CP Radstock CP

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S w St. Catherine CP a in 6. Rejected Applications s North Stoke CP w ic If approval is not given, the application will be returned to the Ward Charlcombe CP k Keynsham CP C Councillor with a reasoned explanation. The Ward Councillor may P Batheaston CP wish to discuss this further with the Funding and Programmes team Whitchurch CP Saltford CP Kelston CP representing the Divisional Director, Strategy and Performance in Bathford CP the first instance. Bathampton CP Norton Malreward CP Compton Dando CP 7. Publication of Applications Corston CP Bath is To meet the Council’s requirements for openness, transparency unparished Publow CP Newton St. Loe CP and accountability, all applications, approved and rejected, will be Claverton CP published on the ChewCouncil’s Magna public CP web site. Marksbury CP Stanton Drew CP Englishcombe CP 8. Programme Administration Monkton Combe CP Nempnett Thrubwell CP Chelwood CP If youChew require Stoke clarification CP about any aspect of this guidance, please contact the Funding and Programmes team: Priston CP Southstoke CP Combe Hay CP Susan Bowen, Funding & Programmes Manager, 01225 477278 Farmborough CP Freshford CP Dunkerton CP John Whapshott, ProgrammeStowey-Sutton Development CP Officer, 01225 477669 Clutton CP Email: [email protected] Timsbury CP Hinton Charterhouse CP Compton Martin CP P Ubley CP C Wellow CP West Harptree CP Cameley CP on et Camerton CP ttl Li Peasedown h ig St. John CP H Hinton Blewett CP Paulton CP Shoscombe CP East Harptree CP Farrington Gurney CP Radstock CP

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