TENDER NOTICE 'N.1 T^R W• for SUPPLY of SPORT KIT ITEMS for a PERIOD of TWO Years on RATE CONTRACT BASIS to RAILWAY SPORTS PROMOTION BOARD (RSPB)
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RAILWAY SPORTS PROMOTION BOARD 452, RAIL BHAWAN, NEW DELHI - 110001 Telephone No. 011-23381130 Fa5( No. 011-23387554 . TENDER NOTICE 'n.1 t^r w• FOR SUPPLY OF SPORT KIT ITEMS FOR A PERIOD OF TWO YEARs ON RATE CONTRACT BASIS TO RAILWAY SPORTS PROMOTION BOARD (RSPB) Sealed quotations in two bids, Technical and Commercial are invited by The 1. President Railway Sports Promotion Board, New Delhi for procurement of Sports Kit items from reputed manufacturers or authorized distributor/agent; with minimum during the last three preceding years from sports annual turnover of Rs.30.00 lacs apparel, Shoes and Kit bags preferably having minimum three years experience in supplying sports kit items to Government Departments or PS Undertakings. Rate Contract basis to the Indian The contract for supply of sports kit items on 2. for a period of two years. The Railways sportspersons, Coaches, officials is rates (inclusive of all taxes FOR interested parties may give their competitive Singh Stadium, Pahar Ganj, New RSPB/452, Rail Bhawan, New Delhi or Karnail in the prescribed quotation Form. Delhi) and other relevant documents/information The detailed information, terms and conditions governig the award of contracts are 3. contained in the tender documents which may be obtained from the office of RSPB, Room No. 452, Rail Bhawan, New Delhi - 110001 on any working day from the date of publication of this notice to 20.11.12 .between 10.00 A.M. to 1.00 P.M. on payment of Rs.250.00 (Rupees Two Hundred Fifty only). Rates shall not be quoted on "Technical bid" and "list of samples". In case they are 4. mentioned directly or indirectly, the bid shall be summarily rejected. Tender offer in the prescribed tender form along with all relevant documents sealed 5. and completed in all respect must be submitted latest by 20th Nov.2012 upto 2.30 Hrs. in the office of Joint Secretary/RSPB, Room No. 452, Rail Bhawan, New Delhi. First the technical bids shall be opened on 20.11.2012 at 3.00 p.m in the room of 6. Joint Secy./RSPB by the purchase committee constituted for the purpose. List of samples shall be opened only in respect of those tenderes who qualify for the Technical bids. The bids will be opened in the presence of the bidders or their authorized representatives. This event will not be postponed due to non-presence of all or any representative. Date of opening of the Financial Bid will be intimated after acceptance of the 7. Technical Bids. Financial bid of only those Firms will be opened whose technical bids and samples are found suitable after evaluation by the committee nominated for the purpose. Earnest Money amounting to Rs 25,000/- ( Rupees Twenty Five Thousand only ) 8. in the form of Demand Draft issued by any schedule bank in f/o Railway Sports Promotion Board shall be submitted in Envelope — 'A' . Board reserves the right to accept or reject any tender Railway Sports Promotion without assigning any reason whatsoever. --------_,. JOINT SECRETARY/RSPB / eickg Tfa 452, (>1 r - 110 001 011-23381130 W4:1' T. 011-23387554 www.indianrailways.gov.in T.ra-El-F 641A (3u-{ vTr rir 3Trta-r{- 1Tr pattTr tt chz-(1311-- Mfr 31-11- cr),(0) d7 f fed-a ir4 di I 1. 3it-zra-T, 8(44,,e, Ftt44- . f oi-(13,11- 54,41 ta. 9fd-feda- M-Tfra-r3T1- Tfr crritTa- #'; Dal 411 3aPT -1 ,0111 ,1) FOTPTT ZIT ..71Pc11 3L151-)dl1' TtIttTT ft-e r ci•k-g34 r 3rrckf4 chi.) at 0-ek-kicH cilo a t Tarr 8(44,e, trittirdt,- 31t f 44 ti 01 awl t etrF. ae1ddi 30.00 R-rer wzrzt air affilv E-43itaT ef, el)P cich0-1)Q 3 , chleua- 3Trxif4a- - cr)c) tI 2. oTr- Rr ftwitfir, 3i-ftwrftgl- r 31-reaR. 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Lr4I tit a1 f f tr 3Tsff 1T7 i^ ide,1 tl i # uiVr dot-AcP f uft 7rdatri *+i ch1 ,451-H Raft .11 zrr CITMcpc1•Clf'dfAltrzit 3crff"Zif ( err u i Tnita- 4-1 f+-zur ufiFA- tt antra Trp-a• 7Rrafti 7. cici-AQ olqe4l quid ¶ ccfl 1 3ft(1-14) *+1 t-a-a- 3w IN-11 *t "1"-t ufit .arcrafr areiichcri t rily 77 el .;10-> .7a 1-4,Q ftxr.ff 31-EF-c 8. tg 86,14 #-40- <41 011,1-1 1;19ff tT Tcr a 25,000/- (dIAtFthT-c- osAli tt GH-41011 Tft ql-111411 - aTraftl cv aft gr kWHMV, Tf-dtM" trikT i:4F" off chRul Ttr,arA- TIT r3TitrWR 31-Rf#a- t I cd3117 KrT1 rft TENDER FOR SUPPLY OF SPORTS KIT ITEMS FOR INDIAN RAILWAYS PLAYERS - 1 - (To be submitted in ENVELOPE – A) RAILWAY SPORTS PROMOTION BOARD 452 Rail Bhawan, New Delhi – 110001. TENDER FOR SUPPLY OF SPORTS KIT ITEMS TECHNICAL BID FORM DATE & TIME FOR SUBMISSION OF TENDER 20th Nov., 2012 BY 2.30 Hrs. DATE & TIME FOR OPENING OF TENDER 20th Nov., 2012, AT 3.00 Hrs. The following details / documents /certificates issued by the concerned Authorities in respect of the bidder are required to be submitted: Name of Bidder ................................................................... Name of the Proprietor/Partner ………………..……………………………………………… Address of the firm …………………………………………………….…………. …………………………………………………….…………. 4.Telephone/Fax No. Email ID …………………………………………………….…………. 5.PAN Number (attached photocopy) …………………………………………………….…………. 6.VAT No (attach photocopy) …………………………………………………….…………. 7.Attach copies of ITR for the last 2 years ………………………………………………….…………. 8. Annual Turnover during last three preceding years ................................................... .. duly certified by CA (attach copy of balance sheet) 9. Experience in the line (mention number of year) ..... ............................................... 10. Documentary proof regarding manufacturer/ ......................................................... Authorized distributor/agent ............................................................. 11. Attach list of clients …………………………………………………….…………. 12. Details of EMD : ‐ ‐ 2 – a. Name of the Bank ………………………………………………….…………. b. Bank Draft No. & Date …………………………………………………….…………. c. Amount …………………………………………………….…………. 13. Attach declaration regarding supply of spots kit items ……………………………………………….…………. for a period of two years from the date of acceptance of bid on quoted rates. (SIGNATURE OF THE BIDDER) with address and seal - 3 - TERMS & CONDITIONS FOR SUPPLY OF SPORTS KIT ITEMS TO RSPB, 452, Rail Bhawan, New Delhi. 1. Earnest money amounting to Rs. 25,000/- in the form of Demand Draft issued by Bank in favour of Secretary, Railway Sports Promotion Board payable at New Delhi, Duly signed Tender Document alongwith relevant/requisitioned documents shall be submitted (Technical Bid) in Envelope ‘A’ 2. The Financial bid be submitted in Envelope ‘B’ 3. Samples not bearing the logo/seal of bidder clearly mentioning its specifications, quality, material etc should be submitted separately. One sample each of approved items will be retained by RSPB free of cost. 4. Samples must be properly tagged/pasted e.g. “Track Suit for Indian Railway Players., 5. The sample should have RSPB logo on the front and INDIAN RAILWAYS in bold letters on the back. 6. The Challan for submission of kit items is given at Annexure-A 7. The tentative requirement of different kit items is given at Annexure-B 8. The technical specifications of sports kit items are given at Annexure-C 9. Both the bids should be submitted in an envelope on which the words “Tender for the supply of Sports Kit Items” should be super scribed on the top of the left corner of the envelope which should also show the name and address of the bidder. 10. Bidders are required to quote for only one of its best and economical brand of an item 11. The quantity and size of each item will be decided by the Secretary/RSPB, New Delhi. 12. In case of doubt in material the expenditure on testing of material will be borne by the supplier. 13. The EMD of unsuccessful bidder will be returned within 30 days after the finalization of the tender. 14. But the EMD of successful bidders will be retained as Security Deposit and will be adjusted in the final bill or returned after completion of the contract period. However, in case the supply was not found as per approved samples the security money will be forfeited. 15. Competitive rates should be inclusive of all taxes FOR destination i.e. RSPB/Rail Bhawan, New Delhi or Karnail Singh Stadium, Paharganj, New Delhi quoted in tender should be valid for two years from the date of acceptance of bid. 16. Items quoted by the firms should be strictly as per specifications. 17. The supplies shall be executed at the time and in the manner prescribed by the indenting officer.