RAILWAY SPORTS PROMOTION BOARD 452, RAIL BHAWAN, NEW - 110001 Telephone No. 011-23381130 Fa5( No. 011-23387554 . TENDER NOTICE 'n.1 t^r w• FOR SUPPLY OF SPORT KIT ITEMS FOR A PERIOD OF TWO YEARs ON RATE CONTRACT BASIS TO RAILWAY SPORTS PROMOTION BOARD (RSPB)

Sealed quotations in two bids, Technical and Commercial are invited by The 1. President Railway Sports Promotion Board, for procurement of Sports Kit items from reputed manufacturers or authorized distributor/agent; with minimum during the last three preceding years from sports annual turnover of Rs.30.00 lacs apparel, Shoes and Kit bags preferably having minimum three years experience in supplying sports kit items to Government Departments or PS Undertakings.

Rate Contract basis to the Indian The contract for supply of sports kit items on 2. for a period of two years. The Railways sportspersons, Coaches, officials is rates (inclusive of all taxes FOR interested parties may give their competitive Singh Stadium, Pahar Ganj, New RSPB/452, Rail Bhawan, New Delhi or Karnail in the prescribed quotation Form. Delhi) and other relevant documents/information

The detailed information, terms and conditions governig the award of contracts are 3. contained in the tender documents which may be obtained from the office of RSPB, Room No. 452, Rail Bhawan, New Delhi - 110001 on any working day from the date of publication of this notice to 20.11.12 .between 10.00 A.M. to 1.00 P.M. on payment of Rs.250.00 (Rupees Two Hundred Fifty only).

Rates shall not be quoted on "Technical bid" and "list of samples". In case they are 4. mentioned directly or indirectly, the bid shall be summarily rejected.

Tender offer in the prescribed tender form along with all relevant documents sealed 5. and completed in all respect must be submitted latest by 20th Nov.2012 upto 2.30 Hrs. in the office of Joint Secretary/RSPB, Room No. 452, Rail Bhawan, New Delhi.

First the technical bids shall be opened on 20.11.2012 at 3.00 p.m in the room of 6. Joint Secy./RSPB by the purchase committee constituted for the purpose. List of samples shall be opened only in respect of those tenderes who qualify for the Technical bids. The bids will be opened in the presence of the bidders or their authorized representatives. This event will not be postponed due to non-presence of all or any representative.

Date of opening of the Financial Bid will be intimated after acceptance of the 7. Technical Bids. Financial bid of only those Firms will be opened whose technical bids and samples are found suitable after evaluation by the committee nominated for the purpose.

Earnest Money amounting to Rs 25,000/- ( Rupees Twenty Five Thousand only ) 8. in the form of Demand Draft issued by any schedule bank in f/o Railway Sports Promotion Board shall be submitted in Envelope — 'A' .

Board reserves the right to accept or reject any tender Railway Sports Promotion without assigning any reason whatsoever.

------_,. JOINT SECRETARY/RSPB / eickg Tfa 452, (>1 r - 110 001

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TENDER FOR SUPPLY OF SPORTS KIT ITEMS FOR PLAYERS

- 1 - (To be submitted in ENVELOPE – A)

RAILWAY SPORTS PROMOTION BOARD 452 Rail Bhawan, New Delhi – 110001. TENDER FOR SUPPLY OF SPORTS KIT ITEMS

TECHNICAL BID FORM

DATE & TIME FOR SUBMISSION OF TENDER 20th Nov., 2012 BY 2.30 Hrs. DATE & TIME FOR OPENING OF TENDER 20th Nov., 2012, AT 3.00 Hrs.

The following details / documents /certificates issued by the concerned Authorities in respect of the bidder are required to be submitted:

 Name of Bidder ......

 Name of the Proprietor/Partner ………………..………………………………………………

 Address of the firm …………………………………………………….………….

…………………………………………………….………….

4.Telephone/Fax No. Email ID …………………………………………………….………….

5.PAN Number (attached photocopy) …………………………………………………….………….

6.VAT No (attach photocopy) …………………………………………………….………….

7.Attach copies of ITR for the last 2 years ………………………………………………….………….

8. Annual Turnover during last three preceding years ...... duly certified by CA (attach copy of balance sheet)

9. Experience in the line (mention number of year) ......

10. Documentary proof regarding manufacturer/ ...... Authorized distributor/agent ......

11. Attach list of clients …………………………………………………….………….

12. Details of EMD : ‐ ‐ 2 –

a. Name of the Bank ………………………………………………….…………. b. Bank Draft No. & Date …………………………………………………….…………. c. Amount …………………………………………………….………….

13. Attach declaration regarding supply of spots kit items ……………………………………………….…………. for a period of two years from the date of acceptance of bid on quoted rates.

(SIGNATURE OF THE BIDDER) with address and seal - 3 -

TERMS & CONDITIONS FOR SUPPLY OF SPORTS KIT ITEMS TO RSPB, 452, Rail Bhawan, New Delhi.

1. Earnest money amounting to Rs. 25,000/- in the form of Demand Draft issued by Bank in favour of Secretary, Railway Sports Promotion Board payable at New Delhi, Duly signed Tender Document alongwith relevant/requisitioned documents shall be submitted (Technical Bid) in Envelope ‘A’ 2. The Financial bid be submitted in Envelope ‘B’ 3. Samples not bearing the logo/seal of bidder clearly mentioning its specifications, quality, material etc should be submitted separately. One sample each of approved items will be retained by RSPB free of cost. 4. Samples must be properly tagged/pasted e.g. “Track Suit for Indian Railway Players., 5. The sample should have RSPB logo on the front and INDIAN RAILWAYS in bold letters on the back. 6. The Challan for submission of kit items is given at Annexure-A 7. The tentative requirement of different kit items is given at Annexure-B 8. The technical specifications of sports kit items are given at Annexure-C 9. Both the bids should be submitted in an envelope on which the words “Tender for the supply of Sports Kit Items” should be super scribed on the top of the left corner of the envelope which should also show the name and address of the bidder. 10. Bidders are required to quote for only one of its best and economical brand of an item 11. The quantity and size of each item will be decided by the Secretary/RSPB, New Delhi. 12. In case of doubt in material the expenditure on testing of material will be borne by the supplier. 13. The EMD of unsuccessful bidder will be returned within 30 days after the finalization of the tender. 14. But the EMD of successful bidders will be retained as Security Deposit and will be adjusted in the final bill or returned after completion of the contract period. However, in case the supply was not found as per approved samples the security money will be forfeited. 15. Competitive rates should be inclusive of all taxes FOR destination i.e. RSPB/Rail Bhawan, New Delhi or Karnail Singh Stadium, , New Delhi quoted in tender should be valid for two years from the date of acceptance of bid. 16. Items quoted by the firms should be strictly as per specifications. 17. The supplies shall be executed at the time and in the manner prescribed by the indenting officer. Any contravention thereof shall be deemed as a breach of contract and penalties as prescribed by the Secretary/RSPB/New Delhi may be imposed. 18. The Secretary/RSPB/New Delhi will have the right to reject any or all the bids without assigning any reason. - 4 –

19. Bids received without Earnest money, Samples of quoted items, conditional or incomplete having cuttings or overwriting is liable to be rejected. 20. The supplies received, if not found as per specification of tendered items, are liable to be rejected. 21. In case the bidder fails in making the supply in a given time and place the Board shall have the right to purchase the same from the other source at the risk and cost of supplier. 22. Secretary/RSPB/New Delhi will be legally competent to cancel the contract of supply and also to take any other action against the supplier including imposing of any penalty on the supplier during pendency and till the final execution of the contract of the supply, in case the supplier is ever found to have committed any fraud against RSPB/New Delhi in supplying the material or indulge in any other malpractice’s thereof causing any financial losses during contract period.

23. The contract can be terminated or cancelled summarily by RSPB in whole or in part any time without assigning any reason, if the supply made by the manufacturer/ supplier is not found according to the sample approved or in case supply is not received within stipulated time 24. Secretary/RSPB/New Delhi have the right of awarding the work to one supplier or different suppliers for the supply of sports kit items. 25. Secretary/RSPB/New Delhi taking into account past performance of party, reserves the right to reject any tender. 26. Secretary/RSPB/New Delhi will have the right to forfeit the earnest money, if the terms & conditions of the agreement are not adhered to by the supplier/breach of contract. 27. In case any dispute arises in regard to the tender, the decision of the Secretary/RSPB/New Delhi will be final and binding. 28. In case of litigation, the courts at New Delhi only will have jurisdiction for deciding case according to Indian law in force. 29. The technical bid of the bidders will be opened first and the financial bid will be opened only of the bidders whose Technical bid will be accepted & their samples will be selected by the competent authority. 30. It must be noted that this is just an enquiry and does not amount to any commitment on the part of RSPB to order any or all products offered. The decision of Secretary/RSPB/New Delhi in this regard would be final and be entirely, at its discretion. 31. These are only proposed draft terms and conditions and can be modified, changed or added to at the time of finally concluding and signing the agreement.

- 5 -

DECLARATION

1. I have read the terms & conditions mentioned in the tender document and undertake to abide the same during the contractual period. 2. The information given in the technical bid by the undersigned is correct.

(SIGNATURE OF THE BIDDER) with address and seal

NOTE : The Technical Bid is required to be submitted in a separate sealed cover super scribed as Envelope ‘A’.

‐ 6 ‐ ANNEXURE – A RAILWAY SPORTS PROMOTION BOARD 452 Rail Bhawan, New Delhi.

CHALLAN FOR SAMPLE SUBMISSION SN. Name of item Brand Technical details No. of Sample

(SIGNATURE OF THE BIDDER) with address and seal - 7 - ANNEXURE – B RAILWAY SPORTS PROMOTION BOARD 452 Rail Bhawan, New Delhi.

TENTATIVE REQUIREMENT OF SPORTS KIT ITEMS

SN Item Tentative Requirement (sets / nos.) for two years. 1 Track Suit for Indian Railway Players 3200 sets

2 Kit Bags 3200 nos.

3 Shocks 2400 pairs

4 T-Shirts 3200 nos.

6 Playing kit for different disciplines 2500 sets

7 Judo Kit 24 sets

8 Aquatics Caps 200 nos. 9 Towels 200 nos. 10 Stockings 328 pairs 11 : a) Kit bag 200 nos. b) Trousers 300 nos. c) Shirts full sleeve 150 nos. d) Shirts half sleeve 150 nos e) Pull over full (Woollen) 150 nos. f) Pull over half (Woollen) 150 nos. g) Caps 200 nos. Balls as per BCCI specifications/norms h) SG Test Balls Red 200 nos. i) Red SG Tournament (Special) 480 nos. j) White balls for Sr. one day matches 240 nos. k) White balls for Sr. Twenty/20 games 120 nos. (Kookaburra) xxx l) White Kookaburra balls 120 nos. m) SG Tournament (Special) white 120 nos.

- 8 -

n) BDM Red balls for Women Cricket 200 o) BDM white balls for women cricket 200 p) Club Red Balls 400 12 Balls for Hockey matches as per 240 HFI specifications/norms

(SIGNATURE OF THE BIDDER) with address and seal - 9 - ANNEXURE - C RAILWAY SPORTS PROMOTION BOARD 452 Rail Bhawan, New Delhi.

TECHNICAL SPECIFICATION OF SPORTS KIT ITEMS

SN Item Technical Specifications 1. Track Suits Made of Micro cloth with mesh lining cool/skin friendly sweat absorbent warp knit and preferably full sublimation soft printing & RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. YKK zip & best quality elastic on the cuffs & lower. Open bottom with durable & superior quality elastic with dori at the waist & also having two sides & one back pocket with zip 2. Kit Bags Made of water proof heavy matty cloth 1680 denier with wheel and trolley, size 26*12*12cm 475.00 side pocket for water bottle & having RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 3. Shocks Made of high quality cotton & lycra mixed (inside towel) top quality elastic, skin friendly materials having double tow & heel. 4. T-shirts Made of high quality Interlock cloth cool/skin friendly sweat absorbent with full sublimation soft printing, rib collar and RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 5 T-Shirts for coaches Made of high quality Interlock cloth cool/skin friendly sweat absorbent with full sublimation soft printing, rib collar and logo of the RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 6 Caps Made of high quality cloth with back side Velcro & having logo of RSPB. 7 Playing kit Athletics cool/skin friendly skin friendly Dry fit fabric. 8 Archery cool/skin friendly skin friendly Dry fit fabric 9 Cycling Lycra skin friendly 100%polyester fabric 10 Gymnastics Lycra skin friendly 100%polyester fabric 11 Hockey T-Shirt + Shorts cool/skin friendly Dry-fit fabric (men) 12 Hockey (women) T-shirts + Skirts cool/skin friendly Dry-fit fabric 13 Judo Kit Heavy PC cloth as per JFI Rules 14 Shorts Made of Good Quality cool sweat absorbent cloth with inner mesh & two side pocket

15 Aquatics Costume (men & Women), skin friendly (Spandex)

-10 -

16 Towels large size 17 Swimming caps (as approved by SFI) 18 Badminton / Ball Playing kit, Made of high quality Interlock cloth Badminton, Table cool/skin friendly sweat absorbent, dry fit with full Tennis / Tennis sublimation soft printing, rib collar and RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 19 Basketball, Football, Playing kit Made of high quality Interlock cloth Volleyball, Handball cool/skin friendly sweat absorbent, dry fit with full sublimation soft printing, rib collar and RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 20 Body Building, Power Nylon good quality, RSPB (logo) in front and INDIAN lifting, Weightlifting, RAILWAYS in bold letters on back. Wrestling 21 Boxing Dry fit full sublimation soft printing, rib collar and RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 22 Cricket Trousers supreme quality, Shirts Nirmal quality, pullover woollen and balls for Sr. Men, U/25, U/19 and for Women matches as per BCCI specifications/norms 23 Kabaddi Super poly full sublimation, RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 24 Kho-kho Super poly (heavy) full sublimation, RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 25 Stockings for Football Sweat absorbent and Hockey 26 Hockey balls As per HFI specifications.

(SIGNATURE OF THE BIDDER) with address and seal - 11 - ANNEXURE - D RAILWAY SPORTS PROMOTION BOARD 452 Rail Bhawan, New Delhi. AUTHORIZATION LETTER Name of Payee as in back account Payee’s Particulars

Address

Telephone/fax Number with STD code

Name of the bank

Bank branch (full address & telephone Bank Details number)

Signature______(Owner of the Firm/individual) Name ______

‐ 12 ‐ ENVELOPE ‘B’ RAILWAY SPORTS PROMOTION BOARD 452 Rail Bhawan, New Delhi.

FINANCIAL BID FORM (To be submitted in a separate envelope)

1. Name of Firm/Agency …………………………………………. 2. Name of the Proprietor/Partner …………………………………………. 3. Address of the firm …………………………………………. …………………………………………. I/We hereby submit my/our competitive quotation/amount of inclusive of all taxes of sports kit items F.O.R. destination i.e. NIS, Patiala valid for a period of one year from the date of acceptance of the bid:

SN Item Technical Specifications Rate

Item Technical Specifications 1 Track Suit Made of Micro cloth with mesh lining cool/skin friendly sweat absorbent warp knit and preferably full sublimation soft printing & RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. YKK zip & best quality elastic on the cuffs & lower. Open bottom with durable & superior quality elastic with dori at the waist & also having two sides & one back pocket with zip 2 Kit Bags Made of water proof heavy matty cloth 1680 denier with wheel and trolley, size 26*12*12cm 475.00 side pocket for water bottle & having RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 3 Shocks Made of high quality cotton & lycra mixed (inside towel) top quality elastic, skin friendly materials having double tow & heel.

4 T-shirts Made of high quality Interlock cloth cool/skin friendly sweat absorbent with full sublimation soft printing, rib collar and RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 5 T-Shirts for coaches Made of high quality Interlock cloth cool/skin friendly sweat absorbent with full sublimation soft printing, rib collar and logo of the RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 6 Caps Made of high quality cloth with back side Velcro & having logo of RSPB. 7 Playing kit Athletics cool/skin friendly skin friendly Dry fit fabric. 8 Archery cool/skin friendly skin friendly Dry fit fabric

- 13 –

9 Cycling Lycra skin friendly 100%polyester fabric 10 Gymnastics Lycra skin friendly 100%polyester fabric 11 Hockey (men) T-Shirt + Shorts cool/skin friendly Dry-fit fabric 12 Hockey (women) T-shirts + Skirts cool/skin friendly Dry-fit fabric 13 Judo Kit Heavy PC cloth as per JFI Rules 14 Shorts Made of Good Quality cool sweat absorbent cloth with inner mesh & two side pocket 15 Aquatics Costume (men & Women), skin friendly (Spendix) 16 Towels large size 17 Swimming caps (as approved by SFI) 18 Badminton / Ball Playing kit, Made of high quality Interlock cloth Badminton, Table Tennis / cool/skin friendly sweat absorbent, dry fit with full Tennis sublimation soft printing, rib collar and RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 19 Basketball, Playing kit Made of high quality Interlock cloth 20 Football cool/skin friendly sweat absorbent, dry fit with full 21 Handball sublimation soft printing, rib collar and RSPB 22 Volleyball (logo) in front and INDIAN RAILWAYS in bold letters on back. 23 Body Building Nylon 24 Weightlifting, Nylon good quality, RSPB (logo) in front and INDIAN 25 Power lifting RAILWAYS in bold letters on back. 26 Wrestling 27 Boxing Dry fit full sublimation soft printing, rib collar and RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 28 Cricket, Trousers supreme quality, Shirts Nirmal quality, pullover woollen and balls as per BCCI specifications. a) Kit bag b) Trousers c) Shirts full sleeve d) Shirts half sleeve e) Pull over full (Woollen) f) Pull over half (Woollen) g) Caps As per BCCI specifications/norms i. SG Test Balls Red ii Red SG Tournament (Special) iii White balls for Sr. One

- 14 –

day matches iv Twenty/20 games (Kookaburra) v White Kookaburra balls vi SG Tournament (Special) white vii BDM Red balls for Women Cricket viii BDM White balls for women cricket ix Club Red Balls 29 Kabaddi Super poly full sublimation, RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 30 Kho-kho Super poly (heavy) full sublimation, RSPB (logo) in front and INDIAN RAILWAYS in bold letters on back. 31 Stockings for Football and Sweat absorbent Hockey 32 Hockey balls As per HFI specifications.

I/We have read the above terms & conditions of this tender and understood the same and shall abide by them. It is certified that I am authorized signatory of the firm.

(SIGNATURE OF THE BIDDER) with address and seal