DISTRICT OF PEACHLAND REGULAR COUNCIL MEETING AGENDA Council Chambers – Community Centre 4450-6th Street Peachland Tuesday, July 9, 2013 at 7:00 P.M.
Page
1. CALL TO ORDER
2. AMENDMENTS TO THE AGENDA
3. APPROVAL OF THE AGENDA
4. PRESENTATIONS & DELEGATIONS
A. BC Fruit Growers Association 3 Jeet Dukhia, President of the BC Fruit Growers Association
5. ADOPTION OF MINUTES
A. Regular Council Meeting held June 25, 2013 5 - 9
B. Special Council Meeting held June 25, 2013 11
6. UNFINISHED BUSINESS
7. COMMITTEE & STAFF REPORTS
A. Minutes to be received for information: 13 - 28 COTW Meeting held June 25, 2013 TAC Meeting held May 23, 2013 MTFCC Meeting held May 29, 2013 HWY 97 Meeting held June 3, 2013 Receive for Information
B. Committee of the Whole Summary 29 5 Action Items
Department Reports for the Month of June
I. Building inspection and Bylaw Enforcement 31 - 33
II. Community Services and Recreation 35
III. Corporate Services 37
IV. Fire Department 39
V. Planning and Development 41 - 42
Page 1 of 91 Page
VI. Public Works 43
8. ADMINISTRATION & FINANCE
9. PLANNING & DEVELOPMENT
A. Draft report for comments: RDCO Regional Growth Strategy (RGS) 45 - 46 Request for Decision
B. Development Permit DP13/10,006 – 5251 Buchanan Road 47 - 82 Request for Decision
C. Development Variance Permit (DVP13/10,008) – 6490 Keyes 83 - 88 Avenue Request for Decision
10. PUBLIC WORKS
11. MAYOR & COUNCILLORS' REPORTS
12. NOTICE OF MOTION
13. CORRESPONDENCE
For Action:
A. Hwy 97 Task Force Society 89 - 90 Request for Gratis Use of Facilities
For Information:
A. Canada Post 91 Change of Peachland Post Office business hours
14. OTHER BUSINESS
15. QUESTION PERIOD
16. ADJOURNMENT
Polly Palmer Corporate Officer July 5, 2013
Page 2 of 91 AGENDA ITEM # 4.A.
The British Columbia Fruit Growers’ Association
1473 Water Street, Kelowna, BC V1Y 1J6 Ph: (250) 762 – 5226 • Fax (250) 861 – 9089 e-mail • [email protected]@bcfga.com
June 3, 2013
Mayor Keith Fielding and Council District of Peachland 5806 Beach Avenue Peachland, BC V0H 1X7
Dear Mayor and Councillors:
The BC Fruit Growers’ Association represents 550 commercial tree fruit growers in the Okanagan-Similkameen Valleys. We request to make a presentation and answer questions at the June 25th, 7:00 p.m. Council meeting of the District of Peachland.
Topics we will address include:
1. Industry update/competitiveness 2. Housing for foreign workers 3. Water 4. Invasive Pests 5. Municipal-Regional District Programs currently in place a. Sterile Insect Release program b. Starling control c. Wood waste Chipping Programs
We recognize the active schedule and time limitations for Council meetings. We anticipate that our presentation will be less than 10 minutes and hope that there is time for any questions you have of the BCFGA. Representing the BCFGA and making the presentation will be Jeet Dukhia, President.
We look forward to making a presentation at the District of Peachland chambers on June 25th at 7:00 p.m.
Sincerely,
Glen Lucas General Manager
BC Fruit Growers Association Page 3 of 91 Page 4 of 91 AGENDA ITEM # 5.A.
THE CORPORATION OF THE DISTRICT OF PEACHLAND
Regular Council Meeting Minutes Held Tuesday, June 25, 2013 at 7 PM In the Council Chambers – Community Centre
PRESENT: Mayor Fielding, Councillors Condon, Fortin, Hall, Kerbes and Moberg
CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Planning Dave Smith Fire Chief Dennis Craig Executive Assistant Nicole Cressman
Members of the Public Members of the Media
ABSENT: Councillor Schierbeck
CALL TO ORDER Mayor Fielding called the meeting to order at 7:00 p.m.
AMENDMENTS TO Nil THE AGENDA
APPROVAL OF THE MOVED by Councillor Moberg, SECONDED by Councillor Condon: AGENDA RC-06/25/13-001 THAT the agenda for the June 25, 2013 Council meeting be approved as presented CARRIED.
PRESENTATIONS & DELEGATIONS
BC FRUIT Presentation will be rescheduled. GROWERS ASSOCIATION CARRIED.
ADOPTION OF MINUTES
REGULAR MOVED by Councillor Moberg, SECONDED by Councillor Condon: COUNCIL MEETING RC-06/25/13-002 THAT the minutes of the Council meeting held June 11, 2013 be approved as presented CARRIED.
UNFINISHED BUSINESS
COMMITTEE & STAFF REPORTS
MINUTES TO BE MOVED by Councillor Fortin, SECONDED by Councillor Condon: RECEIVED FOR INFORMATION RC-06/25/13-003 THAT the minutes of the COTW meeting held June 11, 2013 be received for information CARRIED. MOVED by Councillor Kerbes, SECONDED by Councillor Condon:
Regular Council Meeting held June 25, 2013 Page 5 of 91 AGENDA ITEM # 5.A. Regular Council Meeting Minutes June 25, 2013 Page 2
RC-06/25/13-004 THAT the minutes of the MTFCC meeting held March 27, 2013 be received for information CARRIED. MOVED by Councillor Condon, SECONDED by Councillor Moberg:
RC-06/25/13-005 THAT the minutes of the PEDC meeting held May 16, 2013 be received for information CARRIED.
ADMINISTRATION & FINANCE
2013 ANNUAL CAO, Elsie Lemke presented the 2013 Annual Report REPORT - PUBLIC Discussion ensued relative to: COMMENTS compliments to staff for a efficient and easy to read document INVITED- Mayor Fielding asked the audience three times if anyone had any questions/ comments to make on the Annual Report. – No one came forward
MOVED by Councillor Moberg, SECONDED by Councillor Condon:
RC-06/25/13-006 THAT Council adopt the 2013 Annual Report as presented CARRIED.
2012 STATEMENT Director of Finance, Doug Pryde presented a report regarding the 2012 OF FINANCIAL Statement of Financial Information INFORMATION MOVED by Councillor Kerbes, SECONDED by Councillor Condon:
RC-06/25/13-007 THAT Council approves the 2012 Statement of Financial Information CARRIED.
APPOINTMENT OF CAO, Elsie Lemke presented a report regarding the appointment of an Officer, AN OFFICER Dennis Craig, Fire Chief
Discussion ensued relative to: Congratulations were given to Dennis Craig on his position as the new Fire Chief of Peachland
MOVED by Councillor Condon, SECONDED by Councillor Moberg:
RC-06/25/13-008 THAT Fire Chief, Dennis Craig be appointed as an Officer of the District of Peachland in accordance to the Officer's Bylaw No. 1841, effective June 27th, 2013; and
THAT Dennis Craig be appointed the head of the Fire and Rescue Service in accordance to Fire and Life Safety Bylaw No. 1718 CARRIED.
PLANNING & DEVELOPMENT
FRINGE AREA Director of Planning and Development Services, Dave Smith presented a PLANNING - report regarding fringe area planning, an application to amend the Official APPLICATION FOR Community Plan and Zoning for 4498 Trepanier Road
Regular Council Meeting held June 25, 2013 Page 6 of 91 AGENDA ITEM # 5.A. Regular Council Meeting Minutes June 25, 2013 Page 3 OFFICIAL COMMUNITY PLAN It was noted that: AND ZONING There are not enough services in the area to support the subdivision of AMENDMENT FOR the lot. 4498 TREPANIER Policy PRO-265 states that a property must be within District ROAD boundaries in order to extend the sewer and water to the properties located just outside of Peachland limits, thus, the RDCO requested a referral
Discussion ensued relative to: Located in an area often referred to as an “orphaned community”, and could Peachland ‘adopt’ such an area. Tax base would not offset the cost of providing services to the area Research must be conducted to determine whether or not this is a viable option and if it is something the residents of that area would like.
MOVED by Councillor Moberg, SECONDED by Councillor Fortin:
RC-06/25/13-009 THAT Council direct staff to forward a resolution to the RDCO stating;
THAT the District of Peachland does not support the amendment fo the OCP or Zoning of the property located at 4498 Trepanier Road and legally described as Lot 15, Plan 33145, DL 1380, ODYD, and
THAT in Council's opinion there is insufficient services such as water (for fire protection) and sewer in that area to support such a densification of the land use CARRIED.
BUILDING BYLAW Director of Planning and Development Services, Dave Smith presented a CONTRAVENTION / report regarding a Building Bylaw Contravention in where a metal shed was METAL SHED constructed without a permit CONSTRUCTED WITHOUT A It was noted that: PERMIT - 4846 The metal shed on the property was first noticed by the Building PRINCETON AVE inspector during an inspection non- compliance continues to be an issue, thus the next step is to put a notice on title and monitor the situation A metal shed requires an engineer’s stamp and the shed in question currently does not have an engineer’s stamp
Discussion ensued relative to: If the District issues a notice on title, does the debt from unpaid Bylaw tickets get added? No, the District must go through the Courts to collect any outstanding Bylaw fees Concerned that this issue took 2.5 years to come before Council Owner or a representative was asked to speak- no person to come forward.
MOVED by Councillor Condon, SECONDED by Councillor Kerbes:
RC-06/25/13-010 THAT Council direct staff to register a Bylaw Contravention Notice on the land title of Lot B, Plan 26316, District Lot 1184, located at 4846 Princeton Ave Peachland, BC, pursuant to Section 57 of the Community
Regular Council Meeting held June 25, 2013 Page 7 of 91 AGENDA ITEM # 5.A. Regular Council Meeting Minutes June 25, 2013 Page 4 Charter
AND THAT the Bylaw Contravention Notice state that a building was constructed without a Building Permit in contravention of the District of Peachland Building Bylaw No. 1574 CARRIED. PUBLIC WORKS
MAYOR & COUNCILLORS' REPORTS Councillor Fortin reported that she attended: COUNCILLOR PEDC meeting FORTIN Rose Show, complimented the Growers and Sowers on a great event
COUNCILLOR Councillor Moberg reported that he attended: MOBERG Airport Advisory Committee meeting o it was noted that the YVR has added many destinations non-stop, and is offering everyday low prices
MAYOR FIELDING Mayor Fielding reported that he attended: Stars on Stage event, noted that there were 400-500 people in attendance Rose Show Emergency Social Services Appreciation evening at the Kelowna Fire Hall Peachland After Hours Business event Fire Chief Grant Topham’s Retirement celebration Sustainable Transportation Partnership of the Central Okanagan meeting
NOTICE OF MOTION
CORRESPONDENCE
FOR ACTION:
NATIONAL MOVED by Councillor Moberg, SECONDED by Councillor Condon: DIABETES TRUST- CLOTHESLINE RC-06/25/13-011 THAT Council approve the request for the gratis use of DRIVE facilities for National Diabetes Trust Clothesline “Clothing Drive” on July 13th, 2013 from 10 a.m. to 2 p.m. CARRIED.
HWY 97 TASK Discussion ensued relative to: FORCE SOCIETY Director of Community Services potentially approving smaller gratis use requested in the future.
MOVED by Councillor Condon, SECONDED by Councillor Moberg:
RC-06/25/13-012 That the Highway 97 Task Force Society request for gratis use of facilities for their meetings in May, June, July and August in the amount of $48.95, be deferred until after the Mayor meets with the president of the Hwy 97 Task Force Society CARRIED. Councillor Hall OPPOSED.
Regular Council Meeting held June 25, 2013 Page 8 of 91 AGENDA ITEM # 5.A. Regular Council Meeting Minutes June 25, 2013 Page 5
BC TRANSIT MOVED by Councillor Condon, SECONDED by Councillor Kerbes: CORRESPONDENCE FOR INFORMATION RC-06/25/13-013 That the BC Transit Correspondence be referred to the Sustainable Transportation Partnership of the Central Okanagan (STPCO) CARRIED.
FOR INFORMATION:
REGIONAL Discussion ensued relative to: DISTRICT OF THE a ‘zero’ tolerance policy is being adopted when it comes to dog’s found CENTRAL without a dog license OKANAGAN; access and cost of a dog license is made easy HIGHLIGHTS OF Following an approach that the City of Calgary has had success with THE REGIONAL over the last 20 years BOARD MEETING - JUNE 13, 2013 MOVED by Councillor Moberg, SECONDED by Councillor Kerbes:
RC-06/25/13-014 That the Regional District of the Central Okanagan, highlights of the Regional Board meeting held June 13, 2013 be received for information CARRIED.
OTHER BUSINESS
QUESTION PERIOD
Ken Whitelegg of 676 Beatrice Road 1. Why is there a differentiation between the percentage of wage increases for Management and Council compared to Union Staff? Partially due to Management wages having a performance portion, and one Manager given a larger raise to compensate for a change in job description. base raise given to both Management and Council by Council resolution was in fact only 2%, the same as union staff 2. Why did it take so long to negotiate the Union Contract (1 year) and what happened to the interest on the retroactive pay? There is no reserve fund for staff wages held, thus no interest was calculated on the retroactive pay.
ADJOURNMENT
MOVED by Councillor Moberg:
RC-06/25/13-015 THAT the Regular Council meeting be adjourned at 7:28 p.m.
CARRIED.
Certified Correct. Mayor Corporate Officer
Dated at Peachland, B.C.
This 9 day of July, 2013
Regular Council Meeting held June 25, 2013 Page 9 of 91 Page 10 of 91 AGENDA ITEM # 5.B.
THE CORPORATION OF THE DISTRICT OF PEACHLAND
Special Council Meeting Minutes Held Tuesday, June 25, 2013 at 9 AM In the Council Chambers – Community Centre
PRESENT: Mayor Fielding, Councillors Condon, Fortin, Hall, Kerbes and Moberg
CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Operations Joe Mitchell Director of Planning Dave Smith Director of Community Services Cheryl Wiebe Fire Chief Dennis Craig Executive Assistant Nicole Cressman
Members of the Public Members of the Media
ABSENT: Councillor Schierbeck
CALL TO ORDER Mayor Fielding called the meeting to order at 9:00 a.m.
APPROVAL OF THE MOVED by Councillor Condon: AGENDA SC-06/25/13-001 THAT the agenda for the June 25, 2013 Special Council meeting be approved as presented CARRIED.
PRESENTATIONS AND DELEGATIONS
A RESOLUTION TO MOVED by Councillor Condon: HOLD A CLOSED MEETING ON JUNE SC-06/25/13-002 THAT an In-Camera meeting be held on June 25, 2013 25, 2013 immediately following the Committee of the Whole meeting pursuant to the FOLLOWING COTW following sections of the Community Charter: Section 90 (1)(i) [Legal; the receipt of advice that is subject to solicitor- client privilege]
CARRIED.
ADJOURNMENT
MOVED by Councillor Moberg:
SC-25/06/13-003 THAT the Special Council meeting be adjourned at 9:03 a.m.
CARRIED.
Certified Correct. Mayor Corporate Officer
Dated at Peachland, B.C. This 9 day of July, 2013.
Special Council Meeting held June 25, 2013 Page 11 of 91 Page 12 of 91 AGENDA ITEM # 7.A.
THE CORPORATION OF THE DISTRICT OF PEACHLAND
Committee of the Whole Meeting Minutes Held Tuesday, June 25, 2013 at 9:00 a.m. In the Council Chambers – Community Centre
PRESENT: Mayor Fielding, Councillors Condon, Fortin, Hall, Kerbes and Moberg
CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Operations Joe Mitchell Director of Planning Dave Smith Director of Community Services Cheryl Wiebe Fire Chief Dennis Craig Executive Assistance Nicole Cressman
Members of the Public Members of the Media
ABSENT: Councillor Schierbeck
CALL TO ORDER Mayor Fielding called the meeting to order at 9:04 a.m.
AMENDMENTS TO Nil AGENDA
APPROVAL OF THE MOVED by Councillor Kerbes: AGENDA COTW-25/06/13-001 THAT the agenda for the June 25, 2013 COTW Meeting be approved as amended CARRIED.
PRESENTATIONS AND DELEGATIONS
BOARD OF Board of Education and School District No. 23 gave an update on the EDUCATION AND Long Term Facility Plan for the Westside SCHOOL DISTRICT Enrollment Projections - Peachland Elementary School NO. 23 Community Use of School Facilities
It was noted that:
Long Term Facility Plan for the Westside and Enrollment Projections: Middle schools will eventually be changing from grades 7-9 to grades 6-8, Elementary schools from grades K-6 to grades K-5 and High schools from grades 10-12 to grades 9-12 A full catchment area review will be conducted on the Westside o There is an imbalance between the two Westside middle schools – Glenrosa middle school under capacity, Constable Neil Bruce full capacity o The current French Immersion program at George Pringle Elementary continues on to Kelowna (KLO) Middle School. School District is going to review offering French Immersion
Minutes to be received for information:COTW Meeting held Jun... Page 13 of 91 AGENDA ITEM # 7.A. COTW Meeting Minutes June 25, 2013 Page 2 on the Westside (at Glenrosa Middle School) o Long term, Peachland Elementary will eventually become K-5
Discussion ensued relative to: The shift of grades is a long term projection, there is approximately 500 students per grade on the Westside and it will take some time to facilitate the shift. Peachland Elementary is built for 300 students, currently houses 209 students including 29 Kindergarten students Projection for 2013/ 2014 is 228 students including 40 Kindergarten students French Immersion at Glenrosa Middle School is one way to grow the enrollment, as the area has been steadily declining in enrollment and is projected to continue to decline in the future
Community Use of School facilities: Peachland Elementary School is under utilized because of the higher rental costs and maintenance costs Discussion ensued relative to: School Board rental is based on a cost recovery basis, no profit is made. The School Board uses a fee scale according to what type of user is renting the school. Insurance for the School Board says that if the alarm system is turned off, a School District staff member present in order for the insurance to be valid; therefore, there is no opportunity for volunteers to help. The new schools being erected have approximately 15% of floor space funded by the provincial government. Further, the newer schools will have alarms that can be activated in certain areas, while still allowing a user group to use the gymnasium. This may, in future, help to solve some of the issues in the Peachland Elementary School.
BC TRANSIT- Mathew Boyd and Steve Harvard, of BC Transit presented a BC Transit SERVICE REVIEW Service Review Report REPORT Key points of the presentation: 2013 Service Changes – improved connection and service at Westbank Exchange Public Consultation was conducted at an Open house and then again on the no. 22 bus in Peachland resulting in the following requests: o More Sunday and holiday service o More frequent peak period service o Better connections in West Kelowna o More evening service o More direct routes Average age of Peachland bus rider is 15-24 years old The following are challenges to address when attempting to increase the bus service to accommodate the requests of riders o Scheduling Issues: Peachland runs one bus, many of these requests would require a second bus o Routing Issues; no 22 Peachland merges with the 21 Glenrosa in the evenings, and more frequent evening services would require 2 buses to be running. o Capital Infrastructure Issues Other Issues: more education and outreach is required, need improved bus destination signage, improved regional connections (to Summerland and Penticton)
Minutes to be received for information:COTW Meeting held Jun... Page 14 of 91 AGENDA ITEM # 7.A. COTW Meeting Minutes June 25, 2013 Page 3
Peachland Transit System Proposed Service Change Report Short Term Options: Introduce stops on Highway 97 at the IGA on both sides of the Highway during evening service times. Improve Sunday/holiday service to match Saturday service Introduce direct evening service between Peachland and West Kelowna Medium Term Options: Introduce weekday peak-only commuter bus Introduce new weekday community service between Ponderosa, Trepanier, IGA and Beach Ave Increase weekend service to match non peak weekday service
Discussion ensued relative to: There is funding in the budget to add services, which will be chosen after public consultation is completed
HandyDART – para-transit service does both service handyDart and
general transit
Different types of service delivery models are funded differently from
the province. The province subsidizes a higher percentage of
HandyDart services then it does for general transit
o Bus shelters – The Province has a Bus Stop program that
assists municipalities in purchasing (co-finance) bus shelters
RDCO has set up a new local government partnership – to look for opportunities to expand the service on a Okanagan wide basis o Current transit operations facility is running at its maximum, all the partners share in the costs of the operations Community Bus goes into the IGA parking lot, an evening conventional regular bus stop will be installed on Highway 97 BC Transit will research is a Community bus can be used for the Peachland/ Glenrosa route BC Transit will look at creative solutions such as combining different transit options BC Transit will investigate the Taxi Saver program for Peachland Option for a Sunday service to match Saturday service Option to look at increasing service during peak Tourist months Implementation schedule – earliest date late 2013 and early 2014 – depends upon which option is chosen. Some options will take longer to implement then others, such as the addition of a bus
MOVED by Councillor Condon:
COTW-25/06/13-003 THAT COTW receive for information the Peachland Transit System Proposed Service Change Report for information and provide direction to District staff prior to finalization by BC Transit staff CARRIED. RECESS Meeting Recess at 10:15 a.m. RECONVENE Meeting Reconvene at 10:23 a.m.
ADOPTION OF MINUTES
COTW MEETING MOVED by Councillor Fortin: MINUTES HELD JUNE 11, 2013 COTW-25/06/13-004 THAT the minutes of the COTW Meeting held June 25,
Minutes to be received for information:COTW Meeting held Jun... Page 15 of 91 AGENDA ITEM # 7.A. COTW Meeting Minutes June 25, 2013 Page 4 2013 be approved as presented CARRIED.
REPORTS / DISCUSSION
NATIONAL Director of Community Services, Cheryl Wiebe presented a report regarding a DIABETES TRUST request for the gratis use of the District’s facilities on behalf of the National CLOTHESLINE DRIVE Diabetes Trust, in order to conduct a clothes drive for fundraising purposes. It was noted that: Insurance has been provided, gratis request is for facility use only
Discussion ensued relative to: Extending discretion to approve gratis use for facilities; need to set criteria and guidelines
MOVED by Councillor Moberg:
COTW-25/06/13-005 THAT COTW recommends that Council approve the request for the gratis use of facilities for the National Diabetes Trust Clothesline “Clothing Drive” on July 13th, 2013 from 10 a.m. to 2 p.m. CARRIED.
HWY 97 TASK Director of Community Services, Cheryl Wiebe presented a report regarding FORCE SOCIETY the request for gratis use of the District’s facilities on behalf of the Highway 97 Task Force Society for the purpose of holding meetings It was noted that: AGM meetings are given as gratis use in accordance to Council Policy
Discussion ensued relative to: Hwy 97 Task Force meeting every two weeks Mayor met with chair of the Council Hwy 97 committee regarding the role of each of the committees and the approaches that are being used will continue dialogue with Ministry of Transportation on a regular basis Would like Hwy 97 Society to provide their strategies of how they see their work unfolding The work of the Hwy 97 Society and the work of the Hwy 97 Committee and how they compare Requesting Director of Community Service to bring forward a report regarding solutions for addressing gratis use of facilities
MOVED by Councillor Condon:
COTW-25/06/13-006 THAT COTW recommends that the Hwy 97 Task Force Society request for gratis use of facilities for their committee meetings in May, June, July and August in the amount of $48.95, be deferred until after the Mayor meets with the president of the Hwy 97 Task Force Society CARRIED. Councillor Hall OPPOSED.
MOVED by Councillor Condon:
COTW-25/06/13-007 THAT staff be requested to bring forward a report outlining strategies of how to address future facility gratis use requests CARRIED.
Minutes to be received for information:COTW Meeting held Jun... Page 16 of 91 AGENDA ITEM # 7.A. COTW Meeting Minutes June 25, 2013 Page 5
PEACHLAND CAO, Elsie Lemke presented a report regarding Peachland Economic ECONOMIC Development Committee Recommendations DEVELOPMENT COMMITTEE Discussion ensued relative to: RECOMMENDATIONS PEDC Resolution #1: "THAT PEDC support the District of Peachland in enforcing the business license Bylaw" o Changing the word ‘support’ in the resolution to ‘encourage’ o Increase bylaw enforcement o Chamber of Commerce sharing their membership list with the District o $112 is the average business license charge and was reviewed a year ago. Seasonal Licenses are half the cost a full license o Possibility of linking the Chamber of Commerce membership to the Business License fees at District office . Support for this initiative provided the Chamber of Commerce provides a service that supports membership o The District funds the Visitor’s Information Centre, not the Chamber of Commerce o The Chamber of Commerce, the Tourism Committee and PEDC funding and governance structure review report will come forward prior to the end of September, at which time COTW can speak further with the group on this matter
MOVED by Councillor Condon:
COTW-25/06/13-007 THAT COTW recommends that Council support further discussions on a mutually agreed upon approach to enforce the Business License Bylaw, during the funding and governance structure review report that is expected before the end of September CARRIED.
PEDC Resolution #2 "That PEDC request the District of Peachland to carry out a land inventory survey of available commercial and light industrial land (if indeed available) and post it on the District website." o Staff will work with the RDCO and the Geographic Information Systems program to produce a clearer, more current list of available lands
MOVED by Councillor Condon:
COTW-25/06/13-008 THAT COTW that Council direct staff to continue to work with Urban Systems to produce a clearer, more readable zoning map for the website. CARRIED.
PEDC Resolution #3:"That the PEDC and Chamber of Commerce recommend that Council amend the Amenities Charge Policy to exempt commercial structures within the RTE area" o It was noted that it is an important goal of the District to maintain consistency and fairness with all developers.
MOVED by Councillor Condon:
COTW-25/06/13-009 THAT COTW recommends that Council does not support making a change to the Community Amenities Policy, to exempt Commercial structures in the RTE area
Minutes to be received for information:COTW Meeting held Jun... Page 17 of 91 AGENDA ITEM # 7.A. COTW Meeting Minutes June 25, 2013 Page 6 CARRIED.
PEDC Resolution #4: "That PEDC requests the District of Peachland install scenic route signage to Beach Avenue, to be incorporated in the way-finding sign project." o MOTI has agreed to install Town Centre signage along the highway, approaching from both directions
MOVED by Councillor Condon:
COTW-25/06/13-010 THAT COTW recommends that Council accept the signage choice by MOTI, of “Town Centre” signage along the highway approaching from both directions on Hwy 97 CARRIED MOVED by Councillor Condon:
COTW-25/06/13-011 THAT COTW recommends to Council that the information contained in the report dated June 4, 2013 be received for information, and that the PEDC be advised of the responses to their resolutions in writing. CARRIED. Councillor Hall OPPOSED.
COUNCIL Director of Corporate Services, Polly Palmer presented a report regarding the PROCEDURE BYLAW Council Procedure Bylaw
Discussion ensued relative to the following areas of the Council Procedure Bylaw: Agenda Late Items o Currently allows for amendments to the Agenda by moving to add an item and then it is voted upon. o happy with the way things are, it works and no changes are necessary Delegation Time for COTW o Mayor can approve more time in advance, if requested o during a meeting if more time is needed, it can be voted upon during the meeting o Council should have the same time limits, for consistency o amount of time given to each presenter to be clearly indicated on the agenda recording of Movers and Seconders in the minutes o Currently, Movers and opposers are noted in all meetings; additionally, Seconders are recorded at Council meetings o removing the recording of Movers and Seconders makes it a collective focus rather than individual o minutes are already too ‘bare boned’ as it is/ minutes are excellent o Leave the current system the way it is, it works, no need to change
2012 STATEMENT OF Director of Finance, Doug Pryde presented a report regarding the 2012 FINANCIAL Statement of Financial Information INFORMATION Discussion ensued relative to: Providers of services/ goods are receiving large amounts of money o It is correlated to the type of services, the amount of services and the goods received. Council has a legislated requirement to approve the Financial
Minutes to be received for information:COTW Meeting held Jun... Page 18 of 91 AGENDA ITEM # 7.A. COTW Meeting Minutes June 25, 2013 Page 7 Statement
MOVED by Councillor Condon:
COTW-25/06/13-012 THAT the COTW recommends that Council approve the 2012 Statement of Financial Information CARRIED.
FRINGE AREA Director of Planning and Development Services, Dave Smith presented a PLANNING - report regarding fringe area planning, an application to amend the Official APPLICATION FOR Community Plan and Zoning for 4498 Trepanier Road OFFICIAL It was noted that: COMMUNITY PLAN The property is outside District boundaries of Peachland and is located AND ZONING within the Regional District of Central Okanagan AMENDMENT FOR o Fringe Area development does not contribute to the cost or 4498 TREPANIER taxes of municipalities ROAD subdivision of current one, 9 acre, lot into three separate lots Paradise Valley Official Community Plan (OCP) states the core services are not to be provided outside of boundaries. If services are required in future, those lots would have to become part of Peachland insufficient service in the area
MOVED by Councillor Moberg:
COTW-25/06/13-013 THAT COTW recommend that Council direct staff to forward a resolution to the Regional District of Central Okanagan stating;
THAT the District of Peachland does not support the amendment of the OCP or Zoning of the property located a t 4498 Trepanier Road and legally described as lot 15, Plan 33145, DL 1380, ODYD, and
THAT in Council's opinion there is insufficient services such as water (for fire protection) and sewer in that area to support such a densification of the land use. CARRIED.
OTHER BUSINESS
ART GALLERY Councillor Fortin expressed concerns with respect to the Art Gallery located LOCATED AT within the Primary School, and how the works of Art will be secured and why a PRIMARY SCHOOL commission is being negotiated on the sale of art works
The District of Peachland holds an operation and management contract with the Chamber of Commerce and Boys & Girls Club to manage the facility use and costs. It’s up to the anchor tenants to negotiate the arrangements with the Arts Council. Council has always expressed support for the Arts Councils use of the building
The Primary School Management Contract
ADJOURNMENT
MOVED by Councillor Moberg:
Minutes to be received for information:COTW Meeting held Jun... Page 19 of 91 AGENDA ITEM # 7.A. COTW Meeting Minutes June 25, 2013 Page 8 COTW-25/06/13-014 THAT the COTW meeting be adjourned at 11:42 a.m. CARRIED.
Certified Correct. Mayor Corporate Officer
Dated at Peachland, B.C.
This 9 day of July, 2013.
Minutes to be received for information:COTW Meeting held Jun... Page 20 of 91 AGENDA ITEM # 7.A.
THE CORPORTATION OF THE DISTRICT OF PEACHLAND
Tourism Advisory Committee Meeting Held Thursday, May 23, 2013 at 6:30 pm In the Council Chambers – Community Centre
PRESENT Doris Muhs, Councilor Terry Condon, Loretta Robinson, Gill Evans, Walter Huber, Dave Collins, Kaz, Zvanitajs, Patrick Van Minsel, Heather Johannson, Darlene Hartford
REGRETS Graham Todd
CALL TO ORDER Chair, Doris Muhs, called the meeting to order at 6:36 p.m.
AMENDMENTS TO THE AGENDA None
APPROVAL OF THE AGENDA MOVED by Patrick Van Minsel To approve the May 23, 2013 Agenda. CARRIED
APPROVAL OF THE MINUTES, Feb. 28, 2013 MEETING MOVED by Dave Collins To approve the minutes of April 25, 2013 as presented. CARRIED
BUSINESS ARISING FROM THE MINUTES:
OKANAGAN PADDLE FEST Plans for Okanagan Paddle Fest are progressing well. The committee is seeking volunteers in a variety of areas.
PEACHLAND ECONOMIC DEVELOP. COMMITTEE Providing two representatives on each committee (PEDC and TAC) is proving to be a difficult task due to time commitments. Gabi Haas, PEDC Chair, recommended the Agendas and Minutes be exchanged between the committees to provide continuity in communication.
Discussion ensued regarding the exchange of Agendas and Minutes between the PEDC and TAC.
ALL IN FAVOUR
Minutes to be received for information:COTW Meeting held Jun... Page 21 of 91 AGENDA ITEM # 7.A.
TOURISM SERVICES COORDINATOR REPORT Tourism Services Coordinator Loretta Robinson reported: The Peachy Girl promotion will be presented to the Peachland Chamber of Commerce Board of Directors, for approval, at their next meeting. Beach Ride Rental Co. will provide Peachy Girl’s bike. Guest speaker, Daniel Craig, will be invited to present a workshop on Using Social Media to Promote Tourism. TAC is invited to a Dessert Night for Peachland Accommodators, sponsored by the Visitor Centre. Thursday, May 30, 2013, 7:00 pm at 6-6267 Sundstorm Court, Peachland. The purpose of the event is to share ideas, plan for the 2013 tourism season, upgrade the VC database, and networking for accommodators.
WINE LABEL CONTEST, PEACHLAND BATS SPECIALTY WINE Entries submitted to the Hainle Vineyard Wine Label Contest were circulated. Committee members voted on their favorite label. This resulted in a tied vote. Two committee members who voted contrary to the two chosen labels cast a second vote to break the tie. The winning label was created by artist, Karen Andrews. Walter Huber will contact Karen regarding additional information required on wine labels.
NEW BUSINESS:
GO BATTY IN PEACHLAND, MEADOWLARK FESTIVAL The third annual Go Batty in Peachland event was attended by approximately sixty people. Advertising in neighboring communities is attributed to the increase in attendance. This is a family event with a slide show and presentation by Biologist, Tanya Luszcz, as well as children’s bat crafts and information on bat houses. A bat is retrieved from the roost of the Primary School for close inspection, and then released. A tour of the historic school, and viewing of the bats exiting for their nightly foraging, summed up the successful event. The Bat Chat program launched last summer will continue this year in Peachland, as well as travel to communities in the Southern Interior as part of the Central Okanagan Public Libraries’ summer programs.
BC NATURE FEDERATION AWARD Peachland Bats Education and Tourism Program won a provincial recognition award for outstanding contributions and efforts in bat preservation. Peachland Chamber of Commerce was honored at the federation’s annual general meeting. The TAC acknowledged Darlene Hartford’s contributions to this program.
OTHER BUSINESS
Minutes to be received for information:COTW Meeting held Jun... Page 22 of 91 AGENDA ITEM # 7.A.
SUMMER MEETINGS Discussion ensued relative to TAC meetings during the summer. During July and August Council is in session for one meeting only. The December TAC meeting was cancelled; cancelling additional meetings will delay the committee’s presentation to Council. Some TAC members are dependent on summer business and may not attend meetings during July and August. If there is a quorum monthly meetings will continue during the summer. An RSVP is requested when the July and August Agendas are emailed, to determine if there is a quorum. The Community Centre has shorter hours during the summer, therefore, The July meeting will be held at the home of Doris Muhs and the August meeting will be held at Hainle Winery. Gill Evans will take Minutes in the Secretary’s absence.
NEW MONACO New Monaco is hosting an event on Tuesday, June 4, 2013. An invitation is extended to TAC; details will be emailed to the committee.
JUNE, TOURISM COMMITTEE MEETING Vice Chair, Kaz Zvanitajs, will chair the June TAC meeting in the absence of Chair, Doris Muhs.
REPORTS
DISTRICT OF PEACHLAND REPORT No Report
PEACHLAND CHAMBER OF COMMERCE REPORT Patrick Van Minsel reported the Peachland Chamber of Commerce has elected a new Board of Directors. Four members from the previous Board remain as the Executive: Rob Campbell, President; Gabi Hass, Vice-Pres.; Scott Dawson, Secretary; Patrick Van Minsel, Treasurer. The next Board meeting is Tuesday, May 28, 2013.
PEACHLAND ECONOMIC DEVEL. COMMITTEE The new format for communication between PEDC and TAC will commence at the June meeting.
BRAINSTORMING: Discussion ensued relative to proposed events to be recommended to Council by the TAC. A template organizing venues and criteria of proposed events was presented by Doris Muhs. Each proposed event is to be emailed to Doris, using this template, within the next week.
Minutes to be received for information:COTW Meeting held Jun... Page 23 of 91 AGENDA ITEM # 7.A.
Concerns regarding graffiti and vandalism of a proposed art mural on 4th Street Place will be addressed by: contacting Peachland Arts Council for a plan; submitting the plan to Cheryl Wiebe; showing the plan to user groups of 4th Street Place, seeking their support. Gill Evans will follow up. Gill Evans will meet with the Tourism Services Coordinator regarding a Peachland Video Contest, and researching sponsors. The TAC indicated support of a video contest by a show of hands. Peachland Wine Festival is proposed for Saturday, August 31, 2013 or Sunday, September 1, 2013. Wine from five wineries and a signature dish from five restaurants will be featured. This will be a two to three hour event, possibly in Heritage Park. An Ice Wine Festival is proposed for February 1, 2014 in the Art Gallery of Peachland Primary School. This event will feature ice wine and chocolate. Photos of a sixteen foot Ogopogo statue, created by artist Peter Soehn, were circulated. The statue costs $24,400.00 and a deposit of 50% is required. The photos depict the statue in a waterscape. TAC agreed the statue could be placed in front of the Primary School with a few water spouts, creating a children’s water park. The Tourism Services Coordinator will discuss this project with Elsie Lemke, CAO and Rob Campbell, project manager of Peachland Primary. Grants and gratis labor will also be discussed. Donations would be accepted; donors’ names and a child’s hand print could be featured in stones surrounding the water feature. Heather Johannson will research Summerland Water Park for details. Peter Soehn also has a lighthouse concession stand, and a telescope for viewing Ogopogo. These items will be considered for purchase. Ogopogo Bucks promotion was discussed. No additional information on Morris Columns. Doris Muhs and Patrick Van Minsel will provide information on proposed changes to Christmas Light-Up. Carol Ships at Christmas Light-Up will not be available through the Peachland Yacht Club due to members winterizing their boats prior to this event.
ADJOURNMENT MOVED by Doris Muhs That the Tourism Advisory Committee Meeting be adjourned at 8:15 p.m. CARRIED
Certified Correct ______Chairperson Dated at Peachland, B.C.
This day of , 2013.
Minutes to be received for information:COTW Meeting held Jun... Page 24 of 91 AGENDA ITEM # 7.A.
Mayor’s Task Force on Climate Change May 29, 2013 – Meeting Notes
Present: Mayor Fielding, Bert Putt, Paul Dupuis (Planning Technician) Dave Smith (Director of Planning). Regrets: Councillor Kerbes, Wilfred Mueller, Wayne Powers, Patricia Guest, Mike Seibert
Guests: Gilles Lesage, Josh Bliddok, Julie McGuire (planner from the District of Summerland).
Chair opened the meeting at 2:05 p.m.
The minutes from the April 24, 2013 meeting were adopted as amended.
Energy Efficient Grant – Total Home Solutions (Gilles Lesage)
Gilles Lesage of Total Home Solutions gave a presentation on home energy rating and the associated grant opportunities available to home owners. The presentation included information on:
The Canadian Standard for energy efficiency of homes is EnerGuide. That labelling of homes for energy efficiency can be achieved through a number of different avenues. Each type having different parameters to achieve certification (labelling). However, it was noted that all use EnerGuide as a baseline parameter. It was noted that to receive grants the standard is to reach an EnerGuide rating of 80 or above. To prove this rating an energy assessment must be completed for a home. A number of current available grants were shown based on different aspects of either a retrofit or new home construction. i.e. geothermal, gas fireplaces etc. These grants are offered by LiveSmart BC and energy utilities such as Fortis and BC Hydro. It was noted that there is a shift in the marketplace where people will pay a premium for a labelled home. Research Studies from the U.S. were cited. It was noted that some municipalities in the province offer incentives for energy efficiency and subsequent energy assessments. These incentives take different forms and examples were given. It was noted that currently Fortis is doing a pilot of called an “energy diet” in the Kootenay region and that there is discussion of moving that program to the Okanagan in the future.
The Mayor’s Task Force suggested that staff keep in contact with Lesage and move forward with a program similar to the energy diet in the future.
Josh Blidook Electric Car Specialist (WOW Update and discussion)
Josh Blidook was asked by the MTFCC to have a presence at the World of Wheels car show on the May long weekend. Josh Blidook gave a debriefing on his time at World of Wheel’s. He explained there was interest in his car at the show and electric cars in general. He explained that he spoke to approximately 100 people. Josh gave some background on electric cars generally. There was discussion around electric charging stations and how long it takes to charge electric vehicles. It was explained that there are different charging times based upon the adapter to the car. It was also explained that the quicker the charge the more impact it has on the life time of the batteries. i.e. the quicker the worse it is on the batteries.
The Mayor’s Task Force received for information.
Minutes to be received for information:COTW Meeting held Jun... Page 25 of 91 AGENDA ITEM # 7.A.
Healthy Communities Grant
It was noted that the MTFCC had made a recommendation to apply for the Healthy Communities Grant. However, Paul Dupuis explained that the grant process requires that the application be directed at a project. Paul Dupuis also explained that he had made an inquiry via email to the Province regarding whether or not the funding could be used towards climate action goals and that he had not yet received a response. The Mayor outlined that at the Regional Board it was discussed that municipalities in the region apply together for the money and work on a project as a collective. However, the Mayor noted that he had expressed to the Regional Board that the District of Peachland would still put in an application for the grant through the MTFCC.
The MTFCC recommends that Peachland make application for the Health Communities Grant and that it be used for a project on climate action.
MTFCC Membership Discussion It was noted that attendance to meetings is sporadic. It was noted that Wilfred Mueller has not been in attendance for months. Paul Dupuis will contact him directly and ask of his status on the committee. Provided he does not wish to continue he will be replaced. Also, Josh Blidook expressed his willingness to be on the task force. It was noted that members of the task force do not necessarily need to be residents of Peachland.
The MTFCC recommended that steps be taken to improve attendance and that where members no longer wish to be on the task force they be replaced with new membership and that a replacement for Wilfred Mueller be found.
Other Business
Paul Dupuis explained that the District of Peachland must fulfill an annual report outlining to the province those actions taken by the District to foster GHG reduction as part of the Climate Action Revenue Incentive Program (CARIP). Paul Dupuis had copies of the 2012 final CARIP report. It was noted that it was not an agenda item as it was not completed by agenda deadline. For this reason copies were distributed to MTFCC members so that they may review and it will be an item on the June agenda.
The MTFCC will address the report as an item in June and it will form part of the agenda.
Adjournment:
Meeting was adjourned at 3:36 p.m.
Minutes to be received for information:COTW Meeting held Jun... Page 26 of 91 AGENDA ITEM # 7.A.
The Corporation of the District of Peachland Highway 97 Committee June 3, 2013 - Meeting Minutes Quorum is 4 people Present: John Abernethy (Chair), Councillor Terry Condon, Moe Martin, David Matthew, Bert Put, Councillor Peter Schierbeck, Peter Warner, Bob Wells, and Louise Corbeil (Recording Secretary) Regrets: Councillor Eric Hall, and Terry Tanner 1. CALL TO ORDER John Abernethy opened the meeting at 2:30 pm. 2. APPROVAL OF AGENDA MOTION – M/S (P. Warner/B. Putt) CARRIED THAT the agenda be approved as amended. 3. APPROVAL OF MINUTES P. Schierbeck thanked L. Corbeil on behalf of the Mayor and Council who appreciated the minutes very much. MOTION – M/S (P. Schierbeck/B. Putt) CARRIED THAT the minutes of May 3, 2013 be approved as circulated. 4. SPECIAL PRESENTATION Cory Griffiths, Business Development Officer of the Central Okanagan Development Commission provided some background information on the role of the Economic Development Commission. The commission is not an advocacy group but it can provide ways in how to access the best resources. She brought a fresh perspective having not been involved in the past. In preparing for this meeting, she could definitely see the passion but could not clearly identify the partnerships or the message – the bypass or the study. She made the following suggestions: 1. Have an influential but positive tone. Passion may be too heavy and turnoff on deaf ears. 2. Clarify the message and it should be consistent from all groups – Council, Committee, and Society. 3. Clearly identify the Society’s membership 4. Identify other supporters and build relationships (i.e. MLA, Tourism Bureau, the Westbank First Nation, and the West Kelowna Council) 5. Obtaining letters of support (i.e. Chamber of Commerce) 6. Do not appear as a lobby group but make the case objective with partnerships, case studies… a. Showing the economic impact/benefits b. Surveying the community would be beneficial c. Determining Canadian cities where this worked well d. Demonstrating the commute time saving with a bypass One suggestion was to possibly have local stakeholders (Peachland, West Kelowna, Westbank First Nation…) provided some funds towards the cost of the bypass study. It was felt that formalizing a mutual message with West Kelowna and First Nation could be attainable. We need to build a relationship with D. Ashton, MLA who committed to speak on our behalf. The least of the outcome is to eliminate the uncertainty. C. Griffiths was thanked for her insight and suggestions. Discussion followed. Critical to our case will be the examples alluded to of the relevant experiences of bypassed Canadian waterfront communities that suffered briefly but then benefitted greatly (i.e. Chester and Lunenberg NS and Parksville to Campbell River BC). None has the potential of Peachland but the experience of their businesses is relevant. Action: J. Abernethy to follow up with C. Griffiths that she communicate with Nova Scotia 5. UPDATE REPORTS T. Condon had to leave due to another meeting and asked to give his report before leaving. Therefore the order of the agenda was changed 5.1. MOTI Update The meeting between MOTI and staff will be held tomorrow. It was suggested that T. Condon write a brief Hwy 97 Committee Minutes – June 3, 2013 1 of 2 Minutes to be received for information:COTW Meeting held Jun... Page 27 of 91 AGENDA ITEM # 7.A.
article on the economic impact . MOTI 5-year ruling – Deferred until after the meeting with MOTI and staff Action: T. Condon to write an article on the economic impact 5.2. Mayor Fielding Update It was noted that it was suggested that better communication between the different local groups improve to ensure a consistent message. 5.3. Highway 97 Task Force Society Update Annual General Meeting – The AGM is scheduled for June 20 at 7 pm. A notice will be sent to all members and it will be advertised in The View. Traffic Count – B. Putt is leading the Society’s one-day traffic count. It is scheduled for the second Friday of July. It was recommended that it should coincide with the MOTI traffic count otherwise it would not be a fair comparison. Discussion followed. Previous MOTI counts were on various dates or close to the selected date. Newsletter – An email newsletter will be sent to the membership. Membership – Membership is slowly increasing. Community Centre – The Society is meeting at the Community Centre. There is a liability insurance charge of $50 plus rent. The Society is not in a financial situation to cover the cost. It was suggested that a letter be sent to the District requesting that all costs be waived. Action: P. Warner to send letter 6. BUSINESS ARISING FROM MINUTES 6.1. Action Plan The committee reviewed some of these ideas but will need to further formalize an action plan which will include recommendations from C. Griffiths along with timelines at the next meeting. Initiative Who is Timeframe Current Status Priority responsible Level Persistent communication with MOTI to Deputy Minister Tourism study – information available M. Martin Report circulated through the Information Centre(monthly report) Survey of Chamber of Commerce Chamber Traffic study Society – B. Put End July Approach The View for monthly highway Society – A. update Abernethy Educate public with consistent message – with Mayor in Council and the Society Action: To be reviewed and completed at our next meeting 6.2. Air Pollution Follow-up This will be incorporated into the new action plan B. Putt to write a small educational component. Action: B. Put to write a small educational component 7. NEW BUSINESS – No new business 8. NEXT MEETING & ADJOURNMENT It was agreed that it will be at the Chair’s discretion to call a meeting in July/August if necessary. The meeting will need to be called with sufficient time for public notification. MOTION – M/S (P. Schierbeck/M. Martin) CARRIED THAT the Chair will call the meeting(s) in July and August if necessary with sufficient time for public notification. Next regular meeting would be Monday, September 9 (Sep 2 is Stat Holiday) at 2:30 pm in Council Chamber. Having no other business the meeting was adjourned at 4:05 pm.
______Acting Chair – John Abernethy Recording Secretary – Louise Corbeil
Hwy 97 Committee Minutes – June 3, 2013 2 of 2 Minutes to be received for information:COTW Meeting held Jun... Page 28 of 91 AGENDA ITEM # 7.B.
Committee of the Whole Summary
The following motions were passed at a Committee of the Whole meeting. The Resolutions that need to be adopted are marked with “Action”, otherwise the resolution is for information only.
FOR DATE RESOLUTION INFORMATION OR OF ACTION MEETING
COTW-25/06/13-007 THAT Council support further discussions on a mutually agreed upon approach to enforce the Business Action June 25, 2013 License Bylaw, during the funding and governance structure review report that is expected before the end of September
COTW-25/06/13-008 THAT Council direct staff to continue to work with Urban Systems to produce a clearer, more readable Action June 25, 2013 zoning map for the website.
COTW-25/06/13-009 THAT Council does not support making a change to the Community Amenities Policy, to exempt Action June 25, 2013 Commercial structures in the RTE area
COTW-25/06/13-010 THAT Council accept the signage choice by MOTI, of “Town Centre” signage along the highway approaching Action June 25, 2013 from both directions on Hwy 97
COTW-25/06/13-011 THAT the information contained in the report dated June 4, 2013 be received for information, and that Action June 25, 2013 the PEDC be advised of the responses to their resolutions in writing.
Committee of the Whole Summary Page 29 of 91 Page 30 of 91 AGENDA ITEM # I.
Planning and Development Services Building Inspection / Bylaw Enforcement
Month End Report
To: Dave Smith Director of Planning & Development Services From: Mike Girouard Building Inspector / By-law Enforcement Officer Date: July 03, 2013
Re: Building Inspection / By-law Enforcement Highlights for the month of June 2013
Building Permit Activity
Two Year Comparison 2013 2012 For The Month of June Total Permits 7 6 Total Billings 2,220.00 16,180.00 Total Project Values 280,694.18 1,040,000.00
Cumulative 5,143,194.18 4,198,300.00 Construction Values January to June Total Billings 74,630.00 66,068.80 Number of Permits 38 37
Building Inspection General
Building Inspection Activity for April 2013 Permits Issued 7 Site Inspections 31 Office Visits 7 Building Violations 0
Bylaw Enforcement General
Month of Bylaw Enforcement Pending Resolved April 2013 Activity Compliance Office Visits 7 N/A N/A Site Inspections 14 0 14 Complaints 4 Bylaw Notices 1 0 1 Issued
Building inspection and Bylaw Enforcement Page 31 of 91 AGENDA ITEM # I.
Ongoing Enforcement Pending Update
Property Address Date of Bylaw Detail of Offence Follow Up Offence Contravention Hwy 97 S Feb 15 Unsightly Outside storage of Clean up is underway 2013 Premises debris on site 90% completed Pincushion Pl Dec Zoning Bylaw Non-conforming sun- Corrections are underway 2012 deck setback Following up with the owner Beach Ave Feb Building without a Small 3 room office A building permit was issued, the 2013 permit area constructed work is completed and ready for without a permit a final inspection Hwy 97 S April Unsightly Home destroyed by No action to date, cleanup 2013 Premises fire, cleanup has not anticipated in July commenced 6427 Stuart Crescent July 20, Contravention of Home posted with a Home repossession is in N 2012 Bylaw 1826 do not occupy notice progress by the bank, building following the discovery permit application is in progress of a grow-op to remediate the home / Notice on Title to follow ASAP
Report to Council
TO: Dave Smith
FROM: Dale Zimmerman / Bylaw Services Contractor
DATE: June 1 to June 30, 2013
Written Warnings 31
Verbal Warnings 28
Inspections 132
Tickets 3
Signs impounded 1
Dogs – verbal warning 86
Vehicles/boats towed 1 Vehicle towed
Notes:
1. This was not a good month for tourists so my June hours are down. 2. Worked on general complaints from the public until the weather warmed up enough for the beach to start getting busy.
Building inspection and Bylaw Enforcement Page 32 of 91 AGENDA ITEM # I.
Planning and Development Services Department
BUILDING PERMIT ACTIVITY JUNE 2013
DATE PERMIT TYPE CONSTRUCTION ADDRESS OF ISSUED VALUE PROJECT
June 07 13031 Pool 100,000.00 5261 Buchanan Rd June 19 13032 Commercial 107,000.00 5830 Beach Ave renovation June 19 13033 Renovation 10,000.00 6163 Wilson Rd June 19 13034 Renovation 25,000.00 3936 Trepanier Heights Rd June 26 13035 Plumbing 2,000.00 5290 Trepanier Bench replacement Rd June 28 13036 Deck 22,694.18 6180 Wilson Rd replacement June 28 13037 Attached 14,000.00 4218 2nd Ave garage
Two Year Comparison 2013 2012 For The Month of June Total Permits 7 6 Total Billings 2,220.00 16,180.00 Total Project Values 280,694.18 1,040,000.00
Cumulative 5,143,194.18 4,198,300.00 Construction Values January to June Total Billings 74,630.00 66,068.80 Number of Permits 38 37
Building inspection and Bylaw Enforcement Page 33 of 91 Page 34 of 91 AGENDA ITEM # II.
District of Peachland Information Report
To: Mayor and Council From: Director of Community Services, Cheryl Wiebe Date: July 3, 2013 Subject: Department Report for June 2013 – Community Services
Coordinated review of the RFP for Outdoor Fitness Equipment and community engagement grant. Subsequent to the review, the RFP was reissued; Attended the Okanagan Recreation Regional meeting; Met with the Chamber of Commerce to investigate partnership opportunities for 2013 Christmas Light Up; Annual programming meeting with the Okanagan Boys and Girls Club; Met with Okanagan Paddlefest and Dancin Barefoot in the Park to facilitate event details; Swim Bay opened with staff training and school group visits; Community Events hosted in recreation facilities: o Peachland Elementary Grade 6 Celebration o Peachland Rose Show o Peachland Farmers & Crafters Market o Stars on Stage o Peachland Slo-pitch year end tournament o Fire Chief Retirement Party
1
Community Services and Recreation Page 35 of 91 Page 36 of 91 AGENDA ITEM # III.
District of Peachland Department Report
To: Mayor & Council From: Corporate Services Date: July 3, 2013 Subject: Department Report for Month of June
Director of Corporate Services attended Local Government Management Association Conference in Kelowna Freedom of Information (FOI) request arranged Customer Service training for staff through the Regional District of the Central Okanagan (RDCO) Corporate Services Staff attended Geographic Information Systems (GIS) program training participated in Corporate Review Session Director of Corporate Services attended Joint Health and Safety Committee (JHSC) meeting finalized arrangements for clerical relief job sharing with the District of West Kelowna reclassification of Water Operator level 4 and Water Operator level 1 preparing summer District Newsletter
Corporate Services Page 37 of 91 Page 38 of 91 AGENDA ITEM # IV.
District of Peachland Staff Report
To: Mayor & Council From: Peachland Fire and Rescue Service Date: July 2, 2013 Subject: Monthly Fire Department Report for Month of June 2013
PFRS members hosted Chief Tophams’ retirement party. Fire Chief transition between Grant Topham and Dennis Craig. PFRS Members prepared for Canada Day Celebrations. Fire Chief attended Regional Rescue meeting regarding Core and Non-Core Services review. PFRS held an open house as a ‘Meet and Greet’ with public for the new Fire Chief.
Fire Department Page 39 of 91 Page 40 of 91 AGENDA ITEM # V.
District of Peachland
To: Mayor & Council
From: Planning & Development Services Department
Date: July 2, 2013
Subject: 2013 June Monthly Report
Applications or Development Issues:
Ponderosa Pincushion Ridge . Next Steps – servicing is required to be completed prior to occupancy of units under construction. Staff is drafting the PLR for the Approving Officer to issue approval of the Trails subdivision.
Downtown Development
Next Steps - the scheduling of another public hearing [to be requested by the developer] if this matter is to proceed. Painting and improvements to the outside of the building to proceed immediately.
New Monaco - New Monaco provided draft zoning bylaw and proposed park dedication information for staff to review.
Next Steps – New Monaco to provide their PDA and draft Zoning information to the District and on-going staff review respecting the development.
Somerset Reach - Hangingstone
- Staff is actively working with MOTI on obtaining Ministry sign off on this zoning bylaw amendment. A Restrictive Covenant is being reviewed by MOTI and the District should be advised in the next few weeks.
Next Steps – final adoption of the zoning bylaw amendment by Council followed by consideration of a Development Permit application which may come forward.
Table Top Mountain (Trepanier Manor – hotel and 20 cottage dwellings)
- June 10, 2013 meeting, Developer advised that they will be resubmitting development documents for amended zoning within the next 6 to 8 weeks.
Next Steps – submission of an application for rezoning including payment of the application fees.
Princeton Avenue Corridor Study
- Meeting with MOTI, USL and staff on June 27, 2013 resulting in MOTI reviewing the Traffic Forecast and working with USL prior to holding public consultation in fall of 2013
Planning and Development Page 41 of 91 AGENDA ITEM # V.
Next Steps – project information is posted on website, Urban Systems will review MOTI comments and schedule a Public Open House for mid September – 2013.
Zoning Bylaw Update
- Staff and USL presented the Issues Identification Primer to Council on June 18, 2013. - Staff and USL have scheduled a public open house during the Farmers market in Heritage Park on July 14, 2013.
Next Steps –begin drafting a new zoning bylaw for consideration and report back to Council.
Other Matters: Attended Annual Approving Officer’s seminar as part of LGMA Conference Attended LGMA seminar on Bylaw Enforcement issues Attended Strategic Transportation Demand Planning workshop at Rotary Centre for the Arts, June 6, 2013. Attended Regional Growth Strategies meeting (RDCO) New Monaco monthly meeting June 12, 2013. Met with Habitat for Humanity’s representatives regarding proposal Developer meeting regarding amenity contribution requirements. Staff GIS training sessions. Staff conducted annual on-site inspection of the buoys along the foreshore to ensure compliance. MOTI advised that they are preparing for a future meeting with Council to review Way Finding Signage along Hwy 97 corridor. Met with MOTI regarding Hwy 97 review process. Various meetings regarding DP and DVP applications to proceed to Council for approval. Numerous staff and perspective developers meetings
Planning and Development Page 42 of 91 AGENDA ITEM # VI.
District of Peachland Staff Report
TO: Mayor & Council FROM: Joe Mitchell, Director of Operations DATE: July 2, 2013 SUBJECT: Public Works June 2013 Department Report
Admin: GIS Training Course New Monaco Planning Meetings Treegroup Engineering Reviews New Roof on Public Works Building Posted RFP for Pierce Street Paving Program
Water: Pit meter installations Foreign Student on a Government Grant, training with Water Mechanics for 2 weeks WorksafeBC meeting re working around asbestos pipe.
Public Works: Ditching, Brushing, Compost site Maintenance Culvert flushing and maintenance Flailing
Parks: Parks and Garden Maintenance Installed 4 memorial benches Installed diving board for the season Painted and repaired docks.
Public Works Page 43 of 91 Page 44 of 91 AGENDA ITEM # 9.A.
District of Peachland Request for Decision
To: Mayor & Council From: Planning and Development Services Department, D. Smith Date: July 9, 2013 Subject: Draft Report for Comments: RDCO Regional Growth Strategy (RGS) Recommendation: THAT Council review the DRAFT COPY of the attached RDCO Regional Growth Strategy document; and, THAT the RGS Coordinator (D. Widdis) be invited to address Council at the August 13, 2013 COTW meeting to make a summary presentation and answer / reply to any comments or questions which Council may have with respect to the draft document.
Chief Administrative Officer’s Comments:
I support the recommendations:______
Implications of Recommendation:
General: Input into the RGS planning document is requested and the recommendation will facilitate Council’s input into the process in formulating this strategy.
Organizational: N/A
Financial: N/A Policy: Upon adoption, it is anticipated that components of the RGS will be incorporated into the OCP’s of Municipalities in the RDCO as well WFN. Strategic Plan: The RGS represents a shared vision of member municipalities in the RDCO with respect to a plan for orderly future growth management in this region.
BACKGROUND: The current RGS was adopted in June 2000. Many things have changed in the region over the past 13 years and a review and update of this document is overdue. The Terms of Reference to undertake a review and update of the RGS was adopted by the RDCO Board in 2010. All Municipal partners and WFN are in agreement that it is necessary to update this document.
Draft report for comments: RDCO Regional Growth Strategy (RG... Page 45 of 91 AGENDA ITEM # 9.A.
D. Widdis, RGS Coordinator, has been before Council on a few occasions since 2010 to update Council on the progress of the project and all Councils were invited to attend a workshop at Okanagan College in 2012. At the staff level, Peachland has been involved in the process of developing the content within the draft RGS document and including the recommendations vented through a special purpose Interagency Planning Committee which was formed (included Provincial agencies, RDNO and other stakeholders) and at the Municipal staff level. Key elements in the OCP document include: Statement on the legislative framework and role of the RGS A general overview of the region and reference to demographics and employment projections A vision statement Background issues and policies including: - management of the land base - a healthy economy - watershed management - health and well-being (healthy communities) - agriculture and food - housing - greenhouse (GHG) reduction and sustainable development practices - ecosystem / environmental stewardship - the regional transportation system - governance Monitoring, indicators and staying the course
The document is thorough and forward-thinking. It provides a partnership on many key issues and supports decision-making relating to planning, management and development in the region. In some respects, it is innovative in providing new approaches and one such suggestion is to investigate the possibility of setting up a Regional Housing Authority to move forward with affordable housing and to be better positioned to obtain senior government assistance.
It is suggested that Council review this document and provide any comments or questions to Mr. Dave Widdis at the following COTW meeting to be held on August 13, 2013.
The report is long and has a number of maps associated with it. A hardcopy of the report has been provided for review of Council but not attached to the agenda. The report and all of its contents in draft form may be viewed at http://www.futureok.ca/phase-3.aspx.
REPORT/DOCUMENT: Attached: Available: Nil: X
OPTIONS: 1. COUNCIL MAY CHOOSE TO SUPPORT THE RECOMMENDATION 2. COUNCIL MAY CHOOSE TO NOT SUPPORT THE RECOMMENDATION 3. COUNCIL MAY CHOOSE TO NOT SUPPORT THE RECOMMENDATION
Draft report for comments: RDCO Regional Growth Strategy (RG... Page 46 of 91 AGENDA ITEM # 9.B.
District of Peachland Request for Decision
To: Mayor & Council From: Dave Smith, Director of Planning and Development Services
Date: June 28, 2013
Subject: Development Permit DP13/10,006 – 5251 Buchanan Road Lot 2, Plan KAP81996, DL 449
Recommendation: THAT Council approve Development Permit DP13/10,006 for work within an environmentally sensitive area on Lot 2, Plan KAP81996, DL 449 (5251 Buchanan Rd.)
Chief Administrative Officer’s Comments:
I support the recommendations:______
Implications of Recommendation:
General: The Environmentally Sensitive Area (ESA) Development Permit will protect and minimize the impact of development within the riparian area of 30m from a high water mark.
Organizational: N/A
Financial: N/A
Policy: Provincial Riparian Areas Regulation (RAR) requires a Qualified Environmental Professional (QEP) report for any works within 30m of a stream or lake
BACKGROUND: The owner of the property located at 5251 Buchanan Road wishes to construct a pool and associated landscaping e.g. retaining walls, patios, ornamental planting etc.
The need for a Development Permit for this project is due to the proximity of the property to Okanagan Lake. When any work is proposed 30m from a stream or lake an Environmentally Sensitive Areas Development Permit is triggered. This is in direct compliance with Provincial Riparian Area Regulations (RAR) which requires a Qualified Environmental Professional (QEP) report regarding any proposed development within that 30m buffer zone.
As is required with all Development Permits a letter requesting comments or concerns was sent to property owners within a 100m radius of the above noted properties. The Specified Streamside Protection and Enhancement Area (SPEA) width for the subject property equals 15m from the high water level (HWL). The report indicates that the majority of the
Development Permit DP13/10,006 – 5251 Buchanan Road Page 47 of 91 AGENDA ITEM # 9.B.
SPEA associated with the lake foreshore has been altered from its natural character by previous construction on the site over many years. The Applicant will be required to provide security/bonding for the landscaping as part of the Development Permit requirement. The encroachment area will be enhanced with native riparian plantings.
The proposed development consists of a pool construction, three retaining walls and landscaping within 30m of the HWL of Okanagan Lake. Two engineered concrete retaining walls will be located outside the SPEA, - more than 15m from the natural high water mark. They will be engineered and constructed of textured concrete blocks. It is anticipated that one wall may be 4m high (13.2 ft) at its highest point. A smaller retaining wall 1.2m high (4 ft) will be constructed within 15m of Okanagan Lake. Riparian re-vegetation enhancement and a narrow 1.5m pathway leading down to the beach are also proposed within the 15m setback. Native plantings will include 5 native trees and 70 native shrubs within the riparian area and are detailed in the environmental report attached.
DISCUSSION: RAR Report The applicant intends on following all aspects required in the RAR report. The report as submitted by a QEP regarding this project has some very specific recommendations regarding: 1. Encroachment 2. Sediment and Erosion Control 3. Stormwater Management 4. Environmental Monitoring
A QEP will monitor the project as required by the report. (See RAR Report Attachment) Staff has placed the recommendations of the RAR report into the draft Development Permit attached.
Neighbourhood Notification Letters were mailed to all surrounding property owners within 100m. Any responses received will be provided at the Council meeting.
Earthworks If Council approves this DP the applicant will need to obtain an Earthworks Permit for the works to be conducted on the site(s). The Earthworks Permit will include the requirements as necessitated by the RAR report and the DP.
REPORT/DOCUMENT: Attached: X Available: Nil:
1. Reference Plan 2. Landscape Plan 3. Development Permit DP 13/10,006 4. Retaining Wall Details 5. RAR Report
OPTIONS: 1. COUNCIL MAY CHOOSE TO APPROVE THE RECOMMENDATION 2. COUNCIL MAY CHOOSE NOT TO APPROVE THE RECOMMENDATION 3. COUNCIL MAY CHOOSE TO REFER THE MATTER BACK TO STAFF FOR FURTHER INFORMATION
Development Permit DP13/10,006 – 5251 Buchanan Road Page 48 of 91 AGENDA ITEM # 9.B.
Subject Property
Application: DP13/10,006 5251 Buchanan Road Lot 2, Plan KAP81996, DL 449 Owner: Rob Moyer
Development Permit DP13/10,006 – 5251 Buchanan Road Page 49 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 50 of 91
AGENDA ITEM # 9.B.
DISTRICT OF PEACHLAND
APPROVED ISSUANCE OF A:
[X] Development Permit No. ____DP13/10,006____ [ ] Development Variance Permit No. ______
EXISTING ZONING DESIGNATION: _R-1 Single Family Residential
WITHIN DEVELOPMENT PERMIT AREA: Environmentally Sensitive Area
ISSUED TO: Rob Moyer ______
LOCATION OF SUBJECT SITE: 5251 Buchanan Road______
LEGAL LOT # BLOCK PLAN DISTRICT DISTRICT DESCRIPTION LOT
2 KAP81996 449
SCOPE OF APPROVAL
[X] This Permit applies to and only to those lands within the Municipality as described above, and any and all buildings, structures and other development thereon.
[X] This Permit is issued subject to compliance with all of the Bylaws of the Municipality applicable thereto, except as specifically varied or supplemented by this Permit noted in the Terms and Conditions below.
[X] Applicants for Development and Development Variance Permit should be aware that the issuance of a Permit limits the applicant to be in strict compliance with regulations of the Zoning Bylaw or Subdivision Control Bylaw unless specific Variances have been authorized by the Permit. No implied Variances from Bylaw provisions shall be granted by virtue of drawing notations which are inconsistent with Bylaw provisions and which may not have been identified as required Variances by the applicant or District staff.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 51 of 91 AGENDA ITEM # 9.B.
1. TERMS AND CONDITIONS:
The applicant intends to construct a pool, and associated landscaping, retaining walls, ornamental planting within the 30 m. Riparian Regulation Assessment Area which triggers the requirement for an Environmentally Sensitive Development Permit. The Qualified Environmental Professional (QEP) should be retained to be on site to document compliance with the proposed mitigation measures and to provide guidance during the proposed works adjacent to Okanagan Lake. The detailed recommendations are attached as part of the Riparian Area Regulations Assessment Report Schedule “A”. The following requirements summarize the requirements to mitigate the impact of this encroachment.
(a) A Silt fence should be installed along the SPEA boundary to mitigate the risks to aquatic resources associated with potential runoff and sediment transport. Silt fences should be staked into the ground and trenched a minimum of 15 cm to prevent flow beneath. Silt fencing should be monitored on a regular basis and any damages or areas where the Silt fence must remain in place until all demolition and/or construction activities are complete.
(b) All construction debris must be kept outside the 15m SPEA and should be removed from the property on a regular basis.
(c) Stockpiling of fill material within the 15m SPEA must not occur. Any fill material, if required for construction, must be located outside the SPEA beyond the silt fence. If material will be stockpiled near or adjacent to the SPEA for an extended period of time, it must be covered with polyethylene sheeting or similar material to prevent the stockpile from eroding and carrying sediment laden runoff into the lake.
(d) Sediments, debris concrete, concrete fines, or wash water associated with pouring of the concrete must not come into contact with Okanagan Lake or be discharged within the 15m SPEA. The concrete cast in place must remain inside sealed formed structures until cured and any runoff associated with cast in place concrete must be controlled so that is does not flow into the lake.
(e) No equipment refuelling or servicing should be undertaken within 30 m of Okanagan Lake. A staging location for equipment maintenance and fuelling should be established at least 30 m from Okanagan Lake and used for the duration of construction activities.
(f) A spill containment kit should be kept readily available onsite during construction in case of the accidental release of a deleterious substance to the environment. Any spills of a toxic substance should be immediately reported to the Provincial Emergency Program 24 hour hotline at 1-800-663-3456
(g) No beach grooming, additional of sand, removal of cobble/boulders, or removal of
Development Permit DP13/10,006 – 5251 Buchanan Road Page 52 of 91 AGENDA ITEM # 9.B.
riparian vegetation should occur at any time. No dredging or placement of fill below the lake high water level (343m geodetic) should occur at any time.
(h) Stormwater will not be discharged to Okanagan Lake as part of the proposed development. Also there should be no discharge of pool water to Okanagan Lake. Alternatively, pool water must be de-chlorinated, prior to slow release to a vegetated area in order to avoid the potential for surface runoff entering Okanagan Lake or erosion within the SPEA.
(i) Recommendations with respect to the proposed plantings as shown on plan prepared by Outline Design landscape Architecture dated December 14, 2012 and attached as Schedule “B” include the following;
a. Temporary irrigation should be installed, with watering occurring for the first 2 growing seasons until plans are established, hand watering or drip irrigation are acceptable; b. Survival criteria of 80% of the native plants over a 2 year period should be required. c. Any tree removals within the SPEA are subject to tree replacement criteria and compensation plantings would be required. d. Upon completion of the proposed works, invasive plant species should be removed from the disturbed area and the SPEA without the use of chemical pesticides/herbicides and fertilisers. Invasive species should be pulled by hand.
(j) Proposed works will be conducted beyond the Okanagan Lake floodplain.
(k) Ecoscape Environmental Consultants Ltd. will ensure that all required notifications are filed with the appropriate regulatory agencies.
(l) An environment monitor (EM should be retained to provide documentation and guidance during construction activities and during implementation of erosion and sediment control measures. In the event that greater disturbance occurs due to unforeseen circumstances, the monitor should recommend further measures (3e.g., erosion and sediment control) to protect/restore the natural integrity of the site. The EM should also be authorized to halt construction activities should an incident arise that is causing undue harm (unforeseen or from lack of due care) to terrestrial, aquatic or riparian resource values. The EM duties and schedule will include as a minimum the following:
i. A pre-construction meeting will be held prior to implementation of works. During this visit, best management practices and erosion and sediment control measures will be reviewed;
Development Permit DP13/10,006 – 5251 Buchanan Road Page 53 of 91 AGENDA ITEM # 9.B.
ii. Visits should be conducted monthly during construction and will target higher risk activities. The EM should be notified prior to concrete works associated with the pool construction so they can schedule visits accordingly. The EM should be contracted prior to initiating landscaping to review plant species and placement prior to implementation.
iii. Environmental monitoring reports will be generated for each monitoring visit and submitted to the client, contractor(s), the District of Peachland and relevant regulator(s); and
iv. Following completion of the project, a substantial completion report will be submitted to the client, the District of Peachland and regulator(s).
(m) Development of this site shall not commence until an Earthworks permit has been approved and issued by the District. The Earthworks permit must reflect the intent of the recommendation set out in the geotechnical and RAR assessment.
(n) Development of this site will require building permits to be issued pursuant to BC Building Code and the District’s Building Bylaw.
(o) Any retaining wall(s) proposed to be built within the rear yard setback will require the Director of Planning and Development Services to approve the aesthetic nature of that wall(s) prior to a building permit for such works being issued.
2. The development shall commence by and in accordance with an approved building Permit within ONE YEAR of the date of the Municipal Council authorization resolution.
3. PERFORMANCE SECURITY:
As a condition of the issuance of this Permit, Council is holding the security set out below to ensure that development is carried out in accordance with the terms and conditions of this Permit. Should any interest be earned upon the security, it shall accrue to the Permittee and be paid to the Permittee if the security is returned. The condition of the posting of the security is that should the Permittee fail to carry out the development hereby authorized, according to the terms and conditions of this Permit within the time provided, the Municipality may use the security to carry out the work by its servants, agents or contractors, and any surplus shall be paid over to the Permittee, or should the Permittee carry out the development Permitted by this Permit within the time set out above, the security shall be returned to the Permittee. There is filed accordingly:
(a) Cash in the amount of $___NIL______.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 54 of 91 AGENDA ITEM # 9.B.
(b) A Certified Cheque in the amount of $ 10,000.00____
(c) An Irrevocable Letter of Credit in the amount of $____NIL______.
Before any bond or security required under this Permit is reduced or released, the Developer will provide the District with a statutory declaration certifying that all labour, material, workers' compensation and other taxes and costs have been paid.
4. DEVELOPMENT;
The land described herein shall be developed strictly in accordance with the terms and conditions and provisions of this Permit and any plans and specifications attached to this Permit which shall form a part hereof.
If the Permittee does not commence the development Permitted by this Permit within one year of the date of this Permit, this Permit shall lapse. This Permit is not transferrable unless specifically Permitted by the Municipality. The Authorization to transfer the Permit shall, if deemed acceptable, be granted by Council resolution.
THIS Permit IS NOT A BUILDING PERMIT.
5. APPLICANT'S AGREEMENT:
I hereby declare that all the above statements and the information contained in the material submitted in support of this Permit are to the best of my belief, true and correct in all respects. Upon issuance of the Permit for me by the Municipality, then in such case, I covenant and agree to save harmless and effectually indemnify the Municipality against:
(a) All actions and proceedings, costs, damages, expenses, claims, and demands whatsoever and by whomsoever brought, by reason of the Municipality granting to me the said Permit.
(b) All costs, expenses, claims that may be incurred by the Municipality if the construction by me of engineering or other types of works as called for by the Permit results in damages to any property owned in whole or in part by the Municipality or which the Municipality by duty or custom is obligated, directly or indirectly in any way or to any degree, to construct, repair, or maintain.
I further covenant and agree that should I be granted a Development Permit or Development Variance Permit, the Municipality may withhold granting of any occupancy Permit for the occupancy and/or use of any building or part thereof constructed upon the hereinbefore referred to land until all of the engineering works or other works called for by the Permit have been
Development Permit DP13/10,006 – 5251 Buchanan Road Page 55 of 91 AGENDA ITEM # 9.B.
completed to the satisfaction of the Municipal Engineer and Director of Planning and Development Services.
Should there be any changes in ownership or legal description of the property, I undertake to notify the Planning and Development Services Department immediately to avoid any unnecessary delay in processing the application.
I HEREBY UNDERSTAND AND AGREE TO ALL THE TERMS AND CONDITIONS SPECIFIED IN THIS PERMIT.
______Signature of Owner/Authorized Agent Date
______Print Name in Bold Letters Telephone No.
Personal information collected on this form is collected for the purposes of processing this application and for administration and enforcement. The personal information is collected under the authority of the B.C. Municipal Legislation, and the District of Peachland's bylaws. If you have any questions about this collection, contact the District Clerk, Municipality of Peachland, 5806 Beach Avenue, Peachland, B.C. V0H 1X7, 1-250-767-2647.
6. APPROVALS:
AUTHORIZING RESOLUTION PASSED BY THE MUNICIPAL COUNCIL THE ______DAY OF ______2013.
ISSUED BY THE PLANNING DEPARTMENT OF THE DISTRICT OF PEACHLAND THE ______DAY OF ______2013.
______Dave Smith, MCIP, RPP Director of Planning & Development Services
Development Permit DP13/10,006 – 5251 Buchanan Road Page 56 of 91 AGENDA ITEM # 9.B. Design and Construction Reference Manual , ReCan Series 50 (}~. b/lts\ I~
. \~-J\ sf .(v .
q!\'/pc.cL \is (;~ ~J r \~ C>ll~",~ cj,~JL ' "t<:l.!;.-n! - V-5 ille-l' B. \ IL In O-A~ yblJ- .
• ,
etift~'QJU Want ... ~;~~f}f?eEfi(i~r. a e You Need!
re Retaining Wall Systems -.~...... ,.16.-
Development Permit DP13/10,006 – 5251 Buchanan Road Page 57 of 91 AGENDA ITEM # 9.B. HOR IZO NGEOTECHNICALLTD. 14151 Oyama Road Lake Country, B.C. V4V 2B8 ------Cell: 549-0224 ------
Rob Moyer June 26 , 2013 965 Skeena Court Ke lowna , BC VIV 2B3
ro [email protected] File: 13 - 3843
RE: Geotechnical Design - ReCon Block Wall Lot 2 , Plan'KAP 81996 , DL 449, ODYD 5251 Buchanan Road, Peach land , BC
fool
'+m ux-tsoo ------~riq
7 er 3'tbfl') Ph nelFax: 250) 548-3250 Jerry Lay, P. Eng. Residence: (250) 548-3251 Geotechnical Engineer
Development Permit DP13/10,006 – 5251 Buchanan Road Page 58 of 91 Development Permit DP13/10,006 –5251Buchanan Road
\ , ..~. \ \ \ L- -._·..--- SITE PLA.N \ ' ,,- CIVIC ADDRESS: 5251 BUC HANAN RO AD "" LEGAL DESCRIPTION <, LO T 2, DIST RICT LO T 449, OSOYOOS l~odL "" , DIVISIO N YALE DISTRICT, PLAN , ¥ KAP81 996 oM ~ -, "- oS7;~Lt •0 St (].JoJJ- .4 15m S; ek K f FROM NATURAl. c
~ BOUNDARY 6 l'_~ M 19,3 r (SEE COVENANT ~ LA133031) ',~ ~ 1'1' n, -0- ., ~ o,o," \ , \ HJ. '" __ ..,' I I I I \ [ " , . " " . " ' . -m.lm \ \~\~\:¥X( ? ~ ~ lm \ \ \ \ ( (~ q,S "--- ' tI--/ / -/ / FF -Mi I I I \ \ \77682 \ \ ~ _..- " z (,\,)\<,\<-I Cl ;n iZ IUJ -r ~i 0) _, I I I
N I " ' AI I I ~ ~ ~ .LJ uOhL--f! / ; / ,I I/ I I GpJRAdE I \ ./ ~ UJ Cl in I t:
.,...:iAGENDA ITEM#9.B. ~\ '::, NEIGHBOURS HOUSE
CONC.RETEPage 59 of91 I . -. ______J 30m SETBAC.K 15m SETBAC.K RETAINING !"tALL FROM NATU RAl.
o 1 2 3 4 5 b 1 B ~ 10 15 20 FROM NATURAL i BOUNDARY SCALE 1:300 BOUNDARY (SEE COVENANT LA133031l
f'f\-A)N Re C~T::J €U) a W(f1 LL AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 60 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 61 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 62 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 63 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 64 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 65 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 66 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 67 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 68 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 69 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 70 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 71 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 72 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 73 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 74 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 75 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 76 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 77 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 78 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 79 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 80 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 81 of 91 AGENDA ITEM # 9.B.
Development Permit DP13/10,006 – 5251 Buchanan Road Page 82 of 91 AGENDA ITEM # 9.C.
District of Peachland Request for Decision
To: Mayor & Council From: Planning and Development Services Department, Dave Smith, Director of Planning and Development Services. Date: June 25, 2013 Subject: Development Variance Permit (DVP13/10,008) – 6490 Keyes Avenue
Recommendation: THAT Council approve the request for a Development Variance Permit (DVP) varying the front yard setback regulations of the A-1 (Rural/Agricultural) zone from 12.0m (40 ft.) to 5.02m (16.5 ft.) for Lot 4, Plan KAP410, DL 2538, Except Plan H12377 (6490 Keyes Avenue).
Chief Administrative Officer’s Comments:
I support the recommendations:______
Implications of Recommendation:
General: An addition to an existing single family dwelling may be constructed.
Organizational: N/A
Financial: An application fee of $450.00 has been received by the District.
Policy: N/A
Strategic Plan: N/A
BACKGROUND: District staff had a meeting with the applicant on Friday June 21, 2013 to discuss a proposal to vary the front yard setback to accommodate an addition onto the single family dwelling to increase the amount of space within the homes dining area.
The variance being requested is for 7.16m (23.5 ft.); however, the actual extension from the existing building is only 1.52m (5 ft.)
The addition as proposed extends 15 ft. from the south side of the single family dwelling (side yard). This conforms to the side yard setbacks within the A-1 (Agricultural) Zone. However, the addition also extends out from the east side of the single family dwelling (front yard) this is the portion of the addition that requires a variance as it does not conform to the front yard setbacks within an A-1 (Agricultural) Zone which is 40 ft..
Development Variance Permit (DVP13/10,008) – 6490 KeyesAvenu... Page 83 of 91 AGENDA ITEM # 9.C.
It is important to note that the single family dwelling was built in 1966 and the current dwelling footprint is also within the setback area. However, because the building was constructed to the zoning regulations of 1966 it does not require a variance as the siting is considered as non- conforming as delineated under Section 911 of the Local Government Act (LGA). Therefore, only the proposed addition is being considered for a variance.
The applicant is requesting a variance of the front yard setback within an A-1 (Rural/Agricultural) zone from 12.2m (40 ft.) to 5.03m (16.5 ft.). This is a variance of 7.16m (23.5 ft.), for the construction of an addition onto the existing single family dwelling.
Discussion:
For clarification the variance being requested is for 7.16m (23.5 ft.); however, the actual extension from the existing building is only 1.52m (5 ft.)
The area in question is in a rural neighbourhood and upon a staff visit to the property it became apparent that the proposed addition and the proposed location in relation to neighbouring properties should have minimal impact to the surrounding properties. Furthermore, the District has received no complaints from neighbours regarding he single family dwelling, which as noted, is within the front yard setback area. Therefore, there are no reasons to suggest that the variance would create any difficulty to the surrounding neighbourhood or the residents. For these reasons it is staff’s recommendation that Council approve the variance of the front yard setback to accommodate this request.
Notifications of Property Owners within 100m:
Section 901 of the LGA requires that all those properties adjacent to the lands be notified of a variance request so that those property owners may provide comments regarding a variance. The District has under Section 24 of the Development Approval and Fees Bylaw No. 1749 extends this noticing requirement so that all properties within 100m of the subject property be notified of a propose variance so that the owners may comment.
District staff mailed notices regarding this application on Friday June 21, 2013. To date the District has not received any comments. If any comments are received prior to the Council meeting on July 9, 2013 District staff will provide those comments to Council prior to the meeting for their information.
REPORT/DOCUMENT: Attached: X Available: Nil:
1. Subject Area Map 2. Variance Drawing 3. 100m mailout letter 4. Site photo
OPTIONS: 1. COUNCIL MAY CHOOSE TO SUPPORT THE RECOMMENDATION. 2. COUNCIL MAY CHOOSE NOT TO SUPPORT THE RECOMMENDATION. 3. COUNCIL MAY CHOOSE TO REFER THE MATTER BACK TO STAFF FOR FURTHER INFORMATION.
Development Variance Permit (DVP13/10,008) – 6490 KeyesAvenu... Page 84 of 91 Development Variance Permit (DVP13/10,008) – 6490 KeyesAvenu...
SUBJECT AREA MAP
SUBJECT PROPERTY AGENDA ITEM # 9.C.
Page 85 of 91 Application: DVP13/10,008 Applicant: Judy Bedford Address: 6490 Keyes Avenue Legal Description: Lot 4, Plan KAP410, DL 2538, Except Plan H12377
AGENDA ITEM # 9.C.
Development Variance Permit (DVP13/10,008) – 6490 KeyesAvenu... Page 86 of 91 AGENDA ITEM # 9.C.
Development Variance Permit (DVP13/10,008) – 6490 KeyesAvenu... Page 87 of 91 Development Variance Permit (DVP13/10,008) – 6490 KeyesAvenu... AGENDA ITEM # 9.C. Page 88 of 91
AGENDA ITEM # A.
Hwy 97 Task Force Society Page 89 of 91 AGENDA ITEM # A.
Hwy 97 Task Force Society Page 90 of 91 AGENDA ITEM # A.
Canada Post Page 91 of 91