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Carleton Place Police Services Board Agenda

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Carleton Place Police Services Board Agenda CARLETON PLACE POLICE SERVICES BOARD AGENDA Monday, June 21, 2021 4:30 p.m. Virtual meeting via Zoom A. CALL TO ORDER B. APPROVAL OF AGENDA C. DISCLOSURE OF PECUNIARY INTEREST D. ADOPTION OF MINUTES Minutes from the April 19, 2021 Police Services Board meeting attached E. BUSINESS ARISING OUT OF MINUTES F. DELEGATIONS None G. INFORMATION/CORRESPONDENCE a. 2022 Municipal Policing Billing Statement Property Count – O.P.P. Municipal Policing Bureau b. Decommission of Provincial Communications Centre Smiths Falls – OPP Communications and Technology Services Bureau H. REPORTS a. Detachment Commander’s Report I. OTHER BUSINESS a. Final Detachment PSB Submission to Ministry of Solicitor General J. NEXT MEETING Monday, September 20, 2021 at 4:30 p.m. via Zoom K. ADJOURNMENT 1 CARLETON PLACE POLICE SERVICES BOARD MINUTES Monday, April 19, 2021 4:30 pm Virtual meeting via Zoom PRESENT: Board: Councillor Toby Randell Jill Bennett Wayne Drummond Paul Bennett Regrets: Sergeant Robert Croth, OPP Staff: Pascal Meunier, Director of Protective Services Diane Smithson, Chief Administrative Officer Others: Deputy Mayor Sean Redmond Inspector Karuna Padiachi, OPP Chief Superintendent Karl Thomas, OPP A. CALL TO ORDER Toby Randell called the meeting to order at 16:30. B. APPROVAL OF AGENDA Moved by Paul Bennett Seconded by Jill Bennett THAT the agenda be approved as circulated. CARRIED C. DISCLOSURE OF PECUNIARY INTEREST None D. ADOPTION OF MINUTES Moved by Paul Bennett Seconded by Jill Bennett THAT the minutes of the Carleton Place Police Service Board meeting held on February 22, 2021 be approved as circulated and read. CARRIED 1 Carleton Place Police Services Board – April 19, 2021 - Page 2 E. BUSINESS ARISING OUT OF MINUTES None F. DELEGATIONS None G. INFORMATION/CORRESPONDENCE a. Community Plan for Safety and Well-Being – Lanark County and the Town of Smiths Falls b. Proposing Resolutions for the Annual General Meeting (AGM) - OAPSB c. Update on new OPP Detachment Boards – Office of the Solicitor General Moved by Sean Redmond Seconded by Paul Bennett THAT correspondence items a. to c. be accepted as information. CARRIED H. REPORTS a. Detachment Commander Report Inspector Karuna Padiachi welcomed Chief Karl Thomas, OPP Chief Superintendent, East Region. Chief Thomas advised that OPP is conducting border crossing checkpoints in 5 locations in the East. Sergeant Croth - Bike patrols are out to educate and patrol parks, trails etc. Constables have spoken to 75 residents, they are happy to see OPP. ATVs were also given warnings. The goal of the bike patrol is to be out during evening hours. There is an increase in domestic and mental health calls and a decrease in MVCs which is due to the provincial shut down. OPP are still patrolling the OVRT and downtown core via foot patrol and bike. I. OTHER BUSINESS a. Discussion on proposed composition of Lanark County OPP Detachment Police Services Board(s) resulted in the following proposed motion: THAT the Carleton Place Police Services Board recommends that Council support an OPP detachment board proposal for the Lanark County OPP Detachment based on a two (2) board model comprising an east and a west; and Carleton Place Police Services Board – April 19, 2021 - Page 3 THAT the east board proposal be comprised of a total of nine (9) members as follows: two (2) from the Town of Carleton Place, two (2) from the Municipality of Mississippi Mills and one (1) from the Township of Beckwith along with two (2) community representatives selected at large and two (2) provincial appointees; and THAT this scenario be proposed to both the Town’s neighbouring communities and at a meeting of all Lanark County OPP policed communities to enable a proposal to be submitted to the Ministry of the Solicitor General by the June 7, 2021 deadline. b. Sergeant Croth reminded the Board of the incident reporting structure. Bylaw should be called during their office hours when an incident is occurring. Reporting to OPP and to bylaw can slow the investigation process down. c. Discussion will be ongoing about future space needs. There are funding options to be explored, but the timelines can be quite long. d. Concerns about ATV use on the OVRT were raised. Communication to residents about the prohibition of ATVs on the trail will be undertaken in a number of ways. THAT the Carleton Place Police Services Board recommends that Council approve the installation of signs at all entrances to Town and along the Ottawa Valley Recreation Trail (OVRT) to advise that All-Terrain Vehicles (ATVs) are not permitted on any roads within the Town of Carleton Place; and THAT staff communicate this message through its various mediums (CP Scoop, Facebook, Twitter, Website, etc.) to notify its residents. J. NEXT MEETING The next meeting will be held on Monday, June 21, 2021 at 4:30 p.m. K. ADJOURNMENT Moved by Sean Redmond Seconded by Paul Bennett THAT the meeting be adjourned at 17:52 p.m. CARRIED Carleton Place Police Services Board – April 19, 2021 - Page 4 __________________________ ______________________________ Toby Randell, Chair Pascal Meunier, Recording Secretary Ontario Municipal Policing Bureau Provincial Police Bureau des services policiers des municipalités Police provinciale de l’Ontario 777 Memorial Ave. 777, ave Memorial Orillia ON L3V 7V3 Orillia (ON) L3V 7V3 Tel: (705) 329-6200 Fax: (705) 330-4191 File number/Référence: 4000- GOV Date: April 23, 2021 The Town of Carleton Place 175 Bridge Street Carleton Place, ON K7C 2V8 Dear Chief Administrative Officer: Re: 2022 Municipal Policing Billing Statement Property Count Please find below your municipal property count that has been provided to the OPP by the Municipal Property Assessment Corporation (MPAC). The property count data is based on the requirements defined in O. Reg. 267/14 of the Police Services Act (PSA). The counts are based upon the 2020 Assessment Roll data delivered by MPAC to municipalities for the 2021 tax year. The property counts will be used by the OPP to help determine policing costs in the 2022 Annual Billing Statements. Commercial & Municipality Household Property Count Industrial The Town of Carleton 4846 259 5105 Place The Household count is reflected in your 2020 Year-end Analysis Report 5 (Household count), which you receive annually from MPAC, with adjustments to exclude Canadian Force Base (CFB) counts and timeshare units. The Commercial and Industrial counts reflect properties having the designated Realty Tax Class and Realty Tax Qualifiers (RTC/RTQ). Please find the details on http://www.opp.ca/billingmodel (search for Property Count Description document). Please review the count for your municipality and if you have any questions or concerns, please contact your local MPAC Account Manager, Municipal and Stakeholder Relations within 60 days from the issue date on this letter. Any error in the 2020 year end municipal property count determined as a result of your review, will be confirmed through MPAC and your 2022 municipal billing will be adjusted for the applicable changes. Yours truly, Phil Whitton, Superintendent Bureau Commander Municipal Policing Bureau /2 Communications and Technology Services Bureau Ontario Police Bureau de gestion de communication et technologie Provincial provinciale Police de l’Ontario Lincoln M. Alexander Building Edifice Lincoln M. Alexander 777 Memorial Ave. 777, avenue Memorial Orillia ON L3V 7V3 Orillia ON L3V 7V3 Telephone/Téléphone: (705) 329-6177 Facsimile/Télécopieur: (705) 329-6230 File Number/Référence: GOV-SOL-6100 May 31, 2021 MEMORANDUM TO: ATTN: MAYOR/REEVE Re: Decommissioning of Provincial Communications Centre Smiths Falls On May 27, 2021, the Ontario Provincial Police (OPP) announced that the Provincial Communications Centre (PCC) Smiths Falls – which currently provides call-taking and dispatching services for OPP East Region – would be decommissioned via a phased process, beginning in early 2022. This phased decommissioning will allow the OPP to maintain the high level of service it provides to Ontario communities leading up to, and during, this realignment. Completion is targeted for June 2022. The OPP regularly reviews and evaluates its facilities as part of ongoing efforts to modernize, reinvest and enhance service delivery to Ontario communities. With advances in technology, there is no longer a requirement for PCC personnel to be physically situated in the particular region for which they provide call-taking and dispatching services. In addition to consolidating operations from five to four PCCs, the OPP is also preparing to implement provincial call-sharing, which will see emergency calls answered by the next available call-taker at any of the OPP PCCs, regardless of the caller’s geographical location. This model will provide an enhanced service to the public by allowing calls to be answered – and officers dispatched – more quickly, leveraging capacity in the PCC system. As the Bureau Commander responsible for the OPP PCCs, I wish to reassure all police services boards in East Region that service delivery will be unaffected by this change. The same call-taking and dispatching services currently provided by PCC Smiths Falls will be provided from PCC Orillia once the transition takes place in 2022. PCC Smiths Falls personnel are being provided options specific to their individual circumstances, including the opportunity to relocate to another PCC where applicable. Frontline policing in East Region will also be unaffected by the decommissioning, with the same highly-skilled OPP members continuing to provide unmatched public safety service in the community. Thank you for your understanding as the OPP undertakes this organizational realignment, which will streamline the important public safety call-taking and dispatching services provided by our PCCs. K.A. (Karen) Meyer, Chief Superintendent Bureau Commander Communications and Technology Services Bureau c: Deputy Commissioner Rose DiMarco, Provincial Commander, Traffic Safety and Operational Support Deputy Commissioner Chris Harkins, Provincial Commander, Field Operations Chief Superintendent Karl Thomas, Commander, East Region .
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