March 2016 Background Information and Data References
School Roll Projections Every year the primary and secondary roll figures from the annual census are used as the starting point for calculating role projections. Birth numbers provided by the NHS and data regarding housing planned for the area over a five year period are then used alongside school rolls to calculate the number of existing and expected children within the catchment area. In the calculations an assumption is made that for every 100 houses built, there will be 30 primary and 15 secondary pupils added to the catchment school area. These figures are realistic in terms of national levels and local trends. Patterns within the Borders show that at most half of planned houses are actually achieved and therefore we use the figure of 50% of the planned housing in our calculations. These calculations provide a forecast of the school rolls expected should all pupils attend the relevant catchment school. This allows us to plan capital investment where required to meet occupancy needs. 2014/15 data from 2014/15 Scottish Government Pupil Number Annual Return 2015 Roll from 2015/16 Scottish Government Pupil Number Annual Return Occupancy calculated from School Capacity and Roll Number each year by Scottish Borders Council.
Capacity versus Roll School capacities were last updated in 2006. They are currently only updated annually if a school has had any alterations that would affect its capacity. In October 2014, the Scottish Government produced new guidelines on how to define and calculate school capacities for primary schools. In the next few months Scottish Borders Council will conduct a piece of work to update school capacities based on these guidelines. Once concluded the new capacities will be updated to reflect any changes.
A secondary school’s physical capacity is determined by the space available. A raw figure is first calculated by multiplying the number of practical spaces by 20 pupils and the number of non-practical spaces by 30 pupils. These totals are added together to give a ‘notional’ capacity as it is not possible to have every room timetabled to capacity at all times in the week. Timetabling experience identifies 72% of the notional capacity to be the actual operational capacity. For example: Earlston High School has 33 practical rooms and 30 non-practical rooms. The raw capacity would therefore be calculated as 1,590 and actual capacity would be 72% of 1,590 = 1,145.
A primary school’s physical capacity is determined by the space available in terms of the number and size of classrooms. Scottish Government guidance “Determining Primary School Capacity” recommends a minimum of 1.7 square metres per pupil for each class base. 2015 Roll from 2015/16 Scottish Government Pupil Number Annual Return September 2015.
Condition Surveys Condition surveys are carried out in accordance with the 2007 Scottish Executive guidance: ‘The Condition Core Fact: Scotland’s School Estate’. This requires a full survey of all schools to be completed every five years. The majority of Scottish Borders primary schools were surveyed in 2015 and the remainder, plus all high schools, will be completed in 2016. Annual consultation between local property officers and surveyors enables ongoing review of the condition ratings.
Suitability Surveys Surveys are carried out in accordance with the 2008 Scottish Executive Suitability Core Fact for Scotland’s School Estate. Suitability Surveys were last conducted in 2012 with all schools due to be resurveyed in 2016. Surveys are carried out by the Council’s Asset Management Team who also consults with the head teacher of each school when these surveys are conducted. An assessment of the school buildings and grounds and the impact these have on learning and teaching, leisure and social activities is made with the grading for each area then aggregated to give a suitability score overall.
Utility, Maintenance and Facilities Cost 2015 Roll from 2015/16 Scottish Government Pupil Number Annual Return September 2015. Utility Data from the Scottish Borders Financial Information System (FIS). Maintenance Data from the Scottish Borders Financial Information System (FIS). Facilities Data from the Scottish Borders Financial Information System (FIS). Maintenance Data for Public-Private-Partnership (PPP) schools are subject to their PPP contracts which do not allow direct comparison with non-PPP school information.
Cost per pupil Education operates a scheme of Devolved School Management (DSM) which is designed to give schools a significant level of control over their own budgets whilst at the same time affording them the safeguards associated with being part of a large education authority. DSM delegates to each school a significant measure of decision making power over the way in which financial resources are distributed across specific budget lines within the school’s overall budget allocation. Safeguards are built into the scheme of DSM to protect certain minimum standards which require to be maintained. The Cost per Pupil is based on the Revenue Budget devolved to each school for the financial year 2015/16 divided by the number of pupils recorded at each school in the September 2015 school census. The Revenue Budget for each school provides for the day to day running activities of the school such as paying teaching and non-teaching salaries, utilities, repairs and maintenance, purchasing classroom materials and free school meals. The costs for Additional Support Needs and Early Years are not included as these are centrally held budgets.
Pupils Attending by School Catchment Area The Council has identified a catchment area for each of its non-denominational primary schools and secondary schools. Catchment data from the 2014 report provided via the Education Management Information Software used by Local Educational Authorities in Scotland (SEEMiS).
Home to School Transport Transported pupil numbers are based on entitled pupils at February 2016. School transport is awarded to pupils who live more than two miles from their catchment primary school and three miles from their catchment high school or where it has been awarded on medical or road safety grounds. Cost information is based on school transport contracts and bus passes for 2015-2016 financial year.
Public Private Partnership (PPP) Schools The PPP Project refers to the design, build and maintenance of Berwickshire, Earlston and Eyemouth High Schools. The facilities management services delivered as part of the project includes all upkeep and repair of buildings, building systems and grounds. It also includes janitorial, cleaning, grounds maintenance, security provision, waste management and pest control. A facilities management company is responsible for delivering all aspects of the service to a defined service specification.
The data provided is the most recent information available at the time of collection. The accuracy and quality of data is subject to review and may require to be updated over the period of consultation.
You can get this document on audio CD, in large print and various other formats by contacting us at the address below. In addition, contact the address below for information on language translations, additional copies, or to arrange for an officer to meet with you to explain any areas of the publication that you would like clarified.
SCOTTISH BORDERS COUNCIL | People Department | Council Headquarters | Newtown St Boswells | MELROSE TD6 0SA | Tel: 0300 100 1800 | email: [email protected] | www.scotborders.gov.uk/schoolestate
Berwickshire Cluster: School Rolls Projections
Roll Projections - Pupil Numbers School Capacity (2006) 2014/15 2015 Roll 2016/17 2017/18 2018/19 2019/20 Chirnside 208 172 172 169 171 169 169 Coldstream 196 129 131 137 133 138 139 Duns 406* 352 347 334 324 305 290 Eccles/Leitholm 50 14 8 7 9 10 10 Greenlaw 100 58 49 42 38 39 38 Swinton 100 74 55 59 53 53 53 Berwickshire High 907 661 666 677 669 675 687 *2017/18 - Duns Primary moving into old Berwickshire High School, which is being refurbished. The final capacity will be confirmed once refurbishment is completed.
Occupancy School Capacity (2006) 2014/15 2015 Roll 2016/17 2017/18 2018/19 2019/20 Chirnside 208 83% 83% 81% 82% 81% 81% Coldstream 196 66% 67% 70% 68% 70% 71% Duns 406 87% 85% 82% * * * Eccles/Leitholm 50 28% 16% 14% 18% 20% 20% Greenlaw 100 58% 49% 42% 38% 39% 38% Swinton 100 74% 55% 59% 53% 53% 53% Berwickshire High 907 73% 73% 75% 74% 74% 76%
School Capacity - the school capacities above were calculated in 2006. New national guidance was introduced in October 2014 ‘Determining Primary School Capacity - Guidance’. Scottish Borders Council is in the process of reviewing all school capacities. This is expected to be completed by April 2016 and the above information tables updated thereafter. Berwickshire Cluster: Capacity vs Roll
School School Capacity 2015 Roll Chirnside 208 172 Coldstream 196 131 Duns 406 347 Eccles/Leitholm 50 8 Greenlaw 100 49 Swinton 100 55 Berwickshire High 907 666
1400
1200
1000 907
School Capacity 800
666 600 2015 Roll
406 400
347
208 196 200 172 100 100 131 50 49 55 0 8 Chirnside Coldstream Duns Eccles/Leitholm Greenlaw Swinton Berwickshire High Berwickshire Cluster: Condition Surveys
Condition Rating Condition Rating School (Schools) (Nursery) Listed Status Chirnside C C Category A Coldstream C B - Duns C B - Eccles/Leitholm B No Nursery - Greenlaw C B - Swinton C No Nursery Category C Berwickshire High A No Nursery -
Condition Data Condition Surveys are undertaken in accordance with the core facts guidance issued by the Scottish Executive in 2007. The condition scores are based on the local authorities condition survey which for the school estate is carried out once every 5 years. The majority of our schools were surveyed in 2015 with a small amount still in the process of being surveyed in 2016. An annual review of each building's condition is conducted in conjunction with the Area Property Officer.
Condition Score A Good Building as new - no major works recommended within 5 years.
Condition Score B Satisfactory Building serviceable but in need of some repair, works recommended in 3-5 years.
Condition Score C Poor Building serviceable but in need of some repair, works recommended in 1-2 years.
Approaching or at end of economic life, increased risk of unavailability, works recommended Condition Score D Bad within 1 year.
Where a School has more than one ‘block’ (building or part of if extended etc.) the overall condition score is derived by aggregating the scores on a pro-rata basis which is not necessarily the same rating as the poorest element. Berwickshire Cluster: Suitability Surveys
General Learning & Teaching External Spaces Internal Social External Social Facilities eg: class Spaces Internal Facilities Spaces eg carparks, bike rooms, PE eg: dining area, eg office/meeting eg playground, sheds and School facilities staff rooms rooms, toilets picnic tables shelters Overall Score Chirnside C C C B A C Coldstream B B B B A B Duns C C C B B C Eccles/Leitholm B C B B B B Greenlaw C B C B B C Swinton C B B B B B Berwickshire High A A A A A A
Suitability Data Scottish Borders Council Suitability Surveys provide a measure of the extent to which a school building and its grounds are appropriate in providing an environment which supports quality teaching and learning, in terms of practicality, accessibility and convenience. These surveys are carried out on a 4 year rolling cycle and data is reviewed and investment is planned accordingly annually. Schools are rated on an A to D rating.
Suitability Score A Good Performing well and operating efficiently.
Suitability Score B Satisfactory Performing well but with minor problems.
Suitability Score C Poor Showing major problems and/or not operating optimally.
Suitability Score D Bad Does not support the delivery of services to children and communities. Berwickshire Cluster: Utility, Maintenance and Facilities Costs School 2015 Roll Utility £/ Pupil Maintenance £/ Pupil Facilities £/Pupil Chirnside 172 £ 271 £ 119.61 £ 543 Coldstream 131 £ 162 £ 107.55 £ 235 Duns 347 £ 144 £ 21.65 £ 305 Eccles/Leitholm 8 £ 1,888 £ 377.04 £ 158 Greenlaw 49 £ 469 £ 219.14 £ 1,094 Swinton 55 £ 151 £ 289.66 £ 398 Berwickshire High 666 £ 246 Subject to PPP contracts £ 222
£3,500.00
£3,000.00 Facilities Cost
£2,500.00
£2,000.00 Maintenance Cost
£1,500.00
£1,000.00 Utilities Cost
£500.00
£0.00 Chirnside Coldstream Duns Eccles/Leitholm Greenlaw Swinton Berwickshire High
Utility Data Maintenance Data Actual Cost of energy and water consumed by the building, averaged over the Cost of statutory maintenance, planned preventative maintenance, minor upgrades and past 2 financial years. refurbishments and reactive repairs (not including Devolved School Management (DSM) items) averaged over the past 2 financial years. Facilities Data Facilities service costs include the annual cost for 2014-2015 for janitorial services, cleaning, waste & recycling. Other contracts included are ground maintenance, water cooler servicing and hygeine units. 50% of all primary schools are covered by a peripatetic janitorial service. Berwickshire Cluster: Cost Per Pupil
Total School Scottish Borders Average Cost School 2015 Roll Budget (2014/15) Cost Per Pupil Per Pupil Chirnside 172 £ 621,852 £ 3,615 Primary School £ 3,923 Coldstream 131 £ 511,547 £ 3,905 Secondary School £ 4,932 Duns 347 £ 1,115,116 £ 3,214 Eccles/Leitholm 8 £ 142,858 £ 17,857 Greenlaw 49 £ 312,102 £ 6,369 Swinton 55 £ 296,455 £ 5,390 Berwickshire High 666 £ 3,248,161 £ 4,877
£18,000.00
£16,000.00
£14,000.00
£12,000.00
£10,000.00
£8,000.00
£6,000.00
£4,000.00
£2,000.00
£0.00 Chirnside Coldstream Duns Eccles/Leitholm Greenlaw Swinton Berwickshire High Berwickshire Cluster: Pupil Attending by School Catchment
Catchment Pupil Numbers 2014 2014 Placement Requests Elected to Attending Expected roll attend a Attending following from School Placing Requests from within placement Total roll catchment outwith School catchment request in within school area catchment Chirnside 158 14 172 173 15 Chirnside PS Duns PS Greenlaw PS Coldstream 125 4 129 129 4 Catchment School No. of pupils Catchment School No. of pupils Catchment School No. of pupils Duns 320 32 352 336 16 Duns 3 Eccles/Leitholm 4 Duns 10 Eccles/Leitholm 10 4 14 15 5 Greenlaw 1 Greenlaw 3 Greenlaw 48 10 58 52 4 Swinton 4 Swinton 12 Swinton PS Swinton 52 22 74 71 19 Ayton 3 Gordon 1 Catchment School No. of pupils Eyemouth 1 Ayton 1 Eyemouth 2 Reston 2 Reston 1 Reston 3 Ednam 1 Outwith Borders 5 Coldstream PS Chirnside 9 Chirnside 6 Catchment School No. of pupils Coldstream 2 Swinton 1 Eccles/Leitholm PS Duns 3 Outwith Borders 3 Catchment School No. of pupils Eccles/Leitholm 1 Swinton 2 Coldstream 2 Berwickshire Cluster: Home to School Transport
Entitled Mainstream Transport - 2015 Pupils Transported Annual Transport Annual Cost per Annual Cost School as % School Roll Costs Pupil Transported per Pupil Chirnside 13% £ 38,445 £ 1,748 £ 224 Coldstream 4% £ 8,599 £ 1,720 £ 66 Duns 31% £ 121,027 £ 1,131 £ 349 Eccles/Leitholm 50% £ 1,532 £ 383 £ 191 Greenlaw 8% £ 9,782 £ 2,446 £ 200 Swinton 31% £ 26,412 £ 1,554 £ 480 Berwickshire High 60% £ 370,689 £ 922 £ 557
School Transport Routes Route Number Service Description B01 Greenlaw - Inkbottle Lodge - Fogo - Duns
B03 Ladykirkshiels - Mountfair -Whitsome - Sinclairs Hill - Kimmerghame Mill - Duns * Swinton - Whitsome B04 Eccles - Leitholm - Swinton - Mount Pleasant - Nisbet RE - Duns B06 Crossrig - Paxton - Hutton - Broomdykes - Allanton - Chirnside - Edrom - Duns How Transport Entitlement is Calculated B07 Hoardwheel - Moorhouse - Abbey St Bathans - Preston - Duns B10 Ramrig - Swintonmill - Earnslaw - Printonan - Harcarse - Swinton Local authorities have a duty to make necessary transport arrangements for pupils B11 Coldstream - Milngraden - Duns living beyond statutory walking distances from their catchment school. B12 Coledale - Birgham - Coldstream - Swinton - Duns
B13 Coldstream - Earnslaw - Duns Pupils who attend an alternative school by parental choice (known as a placing B14 Scarlaw - Longformacus - Duns request) have no entitlement to free school transport. B15 Birgham - Crooks Farm - Hatchendize - Coldstream B16 Marchmont Estate - Polwarth - Duns Statutory walking distances are defined as: B17 Cranshaws - Duns Two miles for any pupil under 8 years of age B18 Bedshiel - Kettleshiel - Duns PS Three miles for those aged 8 and over B19 Haliburton - Rumbletonlaw - Rochester RE - Humehall - Greenlaw B21 Chirnside - Edrom - Duns At Scottish Borders Council the minimum legal requirements have been extended to B22 Chirnside - Duns provide free school transportation for: B23 Lintlaw - Oldcastles - Edington Mill - Chirnside Primary pupils who live more than two miles from their catchment school B24 Bothwell Cottage - Cranshaws - Duns Secondary pupils who live more than three miles from their catchment school B25 Hatchendize - Crooks Farm RE B27 Horndean - Swinton - Ladykirkshiels - Swinton B28 Fishwick - Paxton - Allanton - Chirnside 34 Ayton - Eyemouth - Coldingham - Preston - Duns 60 Galashiels - Earlston - Duns - Berwick
39% of pupils within the Berwickshire catchment area are transported on mainstream home to school transport.