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Scottish Borders Average Cost Per Pupil

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Scottish Borders Average Cost Per Pupil March 2016 Background Information and Data References School Roll Projections Every year the primary and secondary roll figures from the annual census are used as the starting point for calculating role projections. Birth numbers provided by the NHS and data regarding housing planned for the area over a five year period are then used alongside school rolls to calculate the number of existing and expected children within the catchment area. In the calculations an assumption is made that for every 100 houses built, there will be 30 primary and 15 secondary pupils added to the catchment school area. These figures are realistic in terms of national levels and local trends. Patterns within the Borders show that at most half of planned houses are actually achieved and therefore we use the figure of 50% of the planned housing in our calculations. These calculations provide a forecast of the school rolls expected should all pupils attend the relevant catchment school. This allows us to plan capital investment where required to meet occupancy needs. 2014/15 data from 2014/15 Scottish Government Pupil Number Annual Return 2015 Roll from 2015/16 Scottish Government Pupil Number Annual Return Occupancy calculated from School Capacity and Roll Number each year by Scottish Borders Council. Capacity versus Roll School capacities were last updated in 2006. They are currently only updated annually if a school has had any alterations that would affect its capacity. In October 2014, the Scottish Government produced new guidelines on how to define and calculate school capacities for primary schools. In the next few months Scottish Borders Council will conduct a piece of work to update school capacities based on these guidelines. Once concluded the new capacities will be updated to reflect any changes. A secondary school’s physical capacity is determined by the space available. A raw figure is first calculated by multiplying the number of practical spaces by 20 pupils and the number of non-practical spaces by 30 pupils. These totals are added together to give a ‘notional’ capacity as it is not possible to have every room timetabled to capacity at all times in the week. Timetabling experience identifies 72% of the notional capacity to be the actual operational capacity. For example: Earlston High School has 33 practical rooms and 30 non-practical rooms. The raw capacity would therefore be calculated as 1,590 and actual capacity would be 72% of 1,590 = 1,145. A primary school’s physical capacity is determined by the space available in terms of the number and size of classrooms. Scottish Government guidance “Determining Primary School Capacity” recommends a minimum of 1.7 square metres per pupil for each class base. 2015 Roll from 2015/16 Scottish Government Pupil Number Annual Return September 2015. Condition Surveys Condition surveys are carried out in accordance with the 2007 Scottish Executive guidance: ‘The Condition Core Fact: Scotland’s School Estate’. This requires a full survey of all schools to be completed every five years. The majority of Scottish Borders primary schools were surveyed in 2015 and the remainder, plus all high schools, will be completed in 2016. Annual consultation between local property officers and surveyors enables ongoing review of the condition ratings. Suitability Surveys Surveys are carried out in accordance with the 2008 Scottish Executive Suitability Core Fact for Scotland’s School Estate. Suitability Surveys were last conducted in 2012 with all schools due to be resurveyed in 2016. Surveys are carried out by the Council’s Asset Management Team who also consults with the head teacher of each school when these surveys are conducted. An assessment of the school buildings and grounds and the impact these have on learning and teaching, leisure and social activities is made with the grading for each area then aggregated to give a suitability score overall. Utility, Maintenance and Facilities Cost 2015 Roll from 2015/16 Scottish Government Pupil Number Annual Return September 2015. Utility Data from the Scottish Borders Financial Information System (FIS). Maintenance Data from the Scottish Borders Financial Information System (FIS). Facilities Data from the Scottish Borders Financial Information System (FIS). Maintenance Data for Public-Private-Partnership (PPP) schools are subject to their PPP contracts which do not allow direct comparison with non-PPP school information. Cost per pupil Education operates a scheme of Devolved School Management (DSM) which is designed to give schools a significant level of control over their own budgets whilst at the same time affording them the safeguards associated with being part of a large education authority. DSM delegates to each school a significant measure of decision making power over the way in which financial resources are distributed across specific budget lines within the school’s overall budget allocation. Safeguards are built into the scheme of DSM to protect certain minimum standards which require to be maintained. The Cost per Pupil is based on the Revenue Budget devolved to each school for the financial year 2015/16 divided by the number of pupils recorded at each school in the September 2015 school census. The Revenue Budget for each school provides for the day to day running activities of the school such as paying teaching and non-teaching salaries, utilities, repairs and maintenance, purchasing classroom materials and free school meals. The costs for Additional Support Needs and Early Years are not included as these are centrally held budgets. Pupils Attending by School Catchment Area The Council has identified a catchment area for each of its non-denominational primary schools and secondary schools. Catchment data from the 2014 report provided via the Education Management Information Software used by Local Educational Authorities in Scotland (SEEMiS). Home to School Transport Transported pupil numbers are based on entitled pupils at February 2016. School transport is awarded to pupils who live more than two miles from their catchment primary school and three miles from their catchment high school or where it has been awarded on medical or road safety grounds. Cost information is based on school transport contracts and bus passes for 2015-2016 financial year. Public Private Partnership (PPP) Schools The PPP Project refers to the design, build and maintenance of Berwickshire, Earlston and Eyemouth High Schools. The facilities management services delivered as part of the project includes all upkeep and repair of buildings, building systems and grounds. It also includes janitorial, cleaning, grounds maintenance, security provision, waste management and pest control. A facilities management company is responsible for delivering all aspects of the service to a defined service specification. The data provided is the most recent information available at the time of collection. The accuracy and quality of data is subject to review and may require to be updated over the period of consultation. You can get this document on audio CD, in large print and various other formats by contacting us at the address below. In addition, contact the address below for information on language translations, additional copies, or to arrange for an officer to meet with you to explain any areas of the publication that you would like clarified. SCOTTISH BORDERS COUNCIL | People Department | Council Headquarters | Newtown St Boswells | MELROSE TD6 0SA | Tel: 0300 100 1800 | email: [email protected] | www.scotborders.gov.uk/schoolestate Berwickshire Cluster: School Rolls Projections Roll Projections - Pupil Numbers School Capacity (2006) 2014/15 2015 Roll 2016/17 2017/18 2018/19 2019/20 Chirnside 208 172 172 169 171 169 169 Coldstream 196 129 131 137 133 138 139 Duns 406* 352 347 334 324 305 290 Eccles/Leitholm 50 14 8 7 9 10 10 Greenlaw 100 58 49 42 38 39 38 Swinton 100 74 55 59 53 53 53 Berwickshire High 907 661 666 677 669 675 687 *2017/18 - Duns Primary moving into old Berwickshire High School, which is being refurbished. The final capacity will be confirmed once refurbishment is completed. Occupancy School Capacity (2006) 2014/15 2015 Roll 2016/17 2017/18 2018/19 2019/20 Chirnside 208 83% 83% 81% 82% 81% 81% Coldstream 196 66% 67% 70% 68% 70% 71% Duns 406 87% 85% 82% * * * Eccles/Leitholm 50 28% 16% 14% 18% 20% 20% Greenlaw 100 58% 49% 42% 38% 39% 38% Swinton 100 74% 55% 59% 53% 53% 53% Berwickshire High 907 73% 73% 75% 74% 74% 76% School Capacity - the school capacities above were calculated in 2006. New national guidance was introduced in October 2014 ‘Determining Primary School Capacity - Guidance’. Scottish Borders Council is in the process of reviewing all school capacities. This is expected to be completed by April 2016 and the above information tables updated thereafter. Berwickshire Cluster: Capacity vs Roll School School Capacity 2015 Roll Chirnside 208 172 Coldstream 196 131 Duns 406 347 Eccles/Leitholm 50 8 Greenlaw 100 49 Swinton 100 55 Berwickshire High 907 666 1400 1200 1000 907 School Capacity 800 666 600 2015 Roll 406 400 347 208 196 200 172 100 100 131 50 49 55 0 8 Chirnside Coldstream Duns Eccles/Leitholm Greenlaw Swinton Berwickshire High Berwickshire Cluster: Condition Surveys Condition Rating Condition Rating School (Schools) (Nursery) Listed Status Chirnside C C Category A Coldstream C B - Duns C B - Eccles/Leitholm B No Nursery - Greenlaw C B - Swinton C No Nursery Category C Berwickshire High A No Nursery - Condition Data Condition Surveys are undertaken in accordance with the core facts guidance issued by the Scottish Executive in 2007. The condition scores are based on the local authorities condition survey which for the school estate is carried out once every 5 years. The majority of our schools were surveyed in 2015 with a small amount still in the process of being surveyed in 2016.
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