Date and Time
July 15, 2019 at 7:00 P.M.
Meeting Location
City Hall Council Chamber 2263 Santa Clara Avenue, Third Floor (Corner of Santa Clara Avenue and Oak Street) Alameda, CA 94501
1. ROLL CALL
2. ORAL COMMUNICATIONS - NON AGENDA (PUBLIC COMMENT) Members of the public are invited to address the Board on any subject related to the activities of Alameda Municipal Power not otherwise appearing on the Agenda.
3. Election Of Officers A. President B. Vice President C. Secretary
4. SPECIAL PRESENTATION
4.I. Presentation Of Power Up For Learning Check To Alameda Education Foundation
5. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Board or a member of the public.
5.I. A1. Minutes – Special Meeting – June 17, 2019
Documents:
CONSENT CALENDAR ITEM A1.PDF
5.II. A2. Minutes - Regular Meeting - June 17, 2019
Documents:
CONSENT CALENDAR ITEM A2.PDF
5.III. B. Listing Of Bills Paid – June 2019
Documents:
CONSENT CALENDAR ITEM B.PDF
5.IV. C. Financial Report – May 2019
Documents:
CONSENT CALENDAR ITEM C.PDF
5.V. D. Treasurer’s Report For The Month Ending May 31, 2019
Documents:
CONSENT CALENDAR ITEM D.PDF
5.VI. E. For Information Only, Review Of Alameda Municipal Power’s Community Sponsorships For Fiscal Year 2019
Documents:
CONSENT CALENDAR ITEM E.PDF
5.VII. F. By Motion, Requiring Four-Fifths Vote, Authorize The General Manager To Sole Source Annual Customer Satisfaction Surveying To RKS Consulting In An Amount Not To Exceed $29,500 Per Professional Services Agreement PS 04-19-03
Documents:
CONSENT CALENDAR ITEM F.PDF
5.VIII. G. By Motion, Accept The Revised 2017, And 2018 Power Source Disclosure Program Annual Report And Power Content Label For Alameda Municipal Power’s Product 1 To The California Energy Commission
Documents:
CONSENT CALENDAR ITEM G.PDF
5.IX. H. By Motion, Authorize The General Manager To Revise Alameda Municipal Power’s Purchasing Policy, Administration Instruction No. 11, To Update For Changes To Division 2, Part 3, Article 3 Of The Public Contract Code For Alternative Procedures For Public Projects
Documents:
CONSENT CALENDAR ITEM H.PDF
6. AGENDA ITEMS
6.I. A. For Information Only, Review Results Of Alternate Rate Analysis For Electric Vehicle Owners
Documents:
AGENDA ITEM A.PDF
7. GENERAL MANAGER'S REPORT
7.I. A. General Manager’s Report – June 2019
Documents:
GENERAL MANAGERS REPORT ITEM A.PDF
8. COUNCIL COMMUNICATIONS
9. BOARD COMMUNICATIONS
10. ORAL COMMUNICATIONS - NONAGENDA (PUBLIC COMMENT) Members of the public are invited to address the Board on any subject related to the activities of Alameda Municipal Power not otherwise appearing on the Agenda.
11. ADJOURNMENT
l Each member of the public who wishes to speak is afforded up to 5 minutes per agenda item, which may be increased or limited by the presiding officer. l Sign language interpreters will be available on request. Please contact Hayley Wise at 748-3908 or 522-7538 (TDD number) or EMAIL at least 72 hours before the meeting to request an interpreter. l Accessible seating for persons with disability (including those using wheelchairs) is available. l Minutes of the meeting are available in enlarged print. l Audiotapes of the meeting are available upon request. l Please contact Hayley Wise at 748-3908 or 522-7538 (TDD number) or EMAIL at least 72 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting.
Documents related to this agenda are available for public inspection and copying at Alameda Municipal Power’s Service Center – 2000 Grand Street during office hours.
Know Your Rights Under the Sunshine Ordinance
Government’s duty is to serve the public, reaching its decisions in full view of the public.
Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.
For more information on your rights under the sunshine ordinance or to report a violation of the ordinance, contact the Open Government Commission:
l 2263 Santa Clara Avenue Room 380 Alameda, CA, 94501 l Phone: 510-747-4800 l Fax: 510-865-4048 l EMAIL CITY CLERK LARA WEISIGER
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals.
[Section 2-91.13 (d) - Sunshine Ordinance] Date and Time
July 15, 2019 at 7:00 P.M.
Meeting Location
City Hall Council Chamber 2263 Santa Clara Avenue, Third Floor (Corner of Santa Clara Avenue and Oak Street) Alameda, CA 94501
1. ROLL CALL
2. ORAL COMMUNICATIONS - NON AGENDA (PUBLIC COMMENT) Members of the public are invited to address the Board on any subject related to the activities of Alameda Municipal Power not otherwise appearing on the Agenda.
3. Election Of Officers A. President B. Vice President C. Secretary
4. SPECIAL PRESENTATION
4.I. Presentation Of Power Up For Learning Check To Alameda Education Foundation
5. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Board or a member of the public.
5.I. A1. Minutes – Special Meeting – June 17, 2019
Documents:
CONSENT CALENDAR ITEM A1.PDF
5.II. A2. Minutes - Regular Meeting - June 17, 2019
Documents:
CONSENT CALENDAR ITEM A2.PDF
5.III. B. Listing Of Bills Paid – June 2019
Documents:
CONSENT CALENDAR ITEM B.PDF
5.IV. C. Financial Report – May 2019
Documents:
CONSENT CALENDAR ITEM C.PDF
5.V. D. Treasurer’s Report For The Month Ending May 31, 2019
Documents:
CONSENT CALENDAR ITEM D.PDF
5.VI. E. For Information Only, Review Of Alameda Municipal Power’s Community Sponsorships For Fiscal Year 2019
Documents:
CONSENT CALENDAR ITEM E.PDF
5.VII. F. By Motion, Requiring Four-Fifths Vote, Authorize The General Manager To Sole Source Annual Customer Satisfaction Surveying To RKS Consulting In An Amount Not To Exceed $29,500 Per Professional Services Agreement PS 04-19-03
Documents:
CONSENT CALENDAR ITEM F.PDF
5.VIII. G. By Motion, Accept The Revised 2017, And 2018 Power Source Disclosure Program Annual Report And Power Content Label For Alameda Municipal Power’s Product 1 To The California Energy Commission
Documents:
CONSENT CALENDAR ITEM G.PDF
5.IX. H. By Motion, Authorize The General Manager To Revise Alameda Municipal Power’s Purchasing Policy, Administration Instruction No. 11, To Update For Changes To Division 2, Part 3, Article 3 Of The Public Contract Code For Alternative Procedures For Public Projects
Documents:
CONSENT CALENDAR ITEM H.PDF
6. AGENDA ITEMS
6.I. A. For Information Only, Review Results Of Alternate Rate Analysis For Electric Vehicle Owners
Documents:
AGENDA ITEM A.PDF
7. GENERAL MANAGER'S REPORT
7.I. A. General Manager’s Report – June 2019
Documents:
GENERAL MANAGERS REPORT ITEM A.PDF
8. COUNCIL COMMUNICATIONS
9. BOARD COMMUNICATIONS
10. ORAL COMMUNICATIONS - NONAGENDA (PUBLIC COMMENT) Members of the public are invited to address the Board on any subject related to the activities of Alameda Municipal Power not otherwise appearing on the Agenda.
11. ADJOURNMENT
l Each member of the public who wishes to speak is afforded up to 5 minutes per agenda item, which may be increased or limited by the presiding officer. l Sign language interpreters will be available on request. Please contact Hayley Wise at 748-3908 or 522-7538 (TDD number) or EMAIL at least 72 hours before the meeting to request an interpreter. l Accessible seating for persons with disability (including those using wheelchairs) is available. l Minutes of the meeting are available in enlarged print. l Audiotapes of the meeting are available upon request. l Please contact Hayley Wise at 748-3908 or 522-7538 (TDD number) or EMAIL at least 72 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting.
Documents related to this agenda are available for public inspection and copying at Alameda Municipal Power’s Service Center – 2000 Grand Street during office hours.
Know Your Rights Under the Sunshine Ordinance
Government’s duty is to serve the public, reaching its decisions in full view of the public.
Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.
For more information on your rights under the sunshine ordinance or to report a violation of the ordinance, contact the Open Government Commission:
l 2263 Santa Clara Avenue Room 380 Alameda, CA, 94501 l Phone: 510-747-4800 l Fax: 510-865-4048 l EMAIL CITY CLERK LARA WEISIGER
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals.
[Section 2-91.13 (d) - Sunshine Ordinance] Date and Time
July 15, 2019 at 7:00 P.M.
Meeting Location
City Hall Council Chamber 2263 Santa Clara Avenue, Third Floor (Corner of Santa Clara Avenue and Oak Street) Alameda, CA 94501
1. ROLL CALL
2. ORAL COMMUNICATIONS - NON AGENDA (PUBLIC COMMENT) Members of the public are invited to address the Board on any subject related to the activities of Alameda Municipal Power not otherwise appearing on the Agenda.
3. Election Of Officers A. President B. Vice President C. Secretary
4. SPECIAL PRESENTATION
4.I. Presentation Of Power Up For Learning Check To Alameda Education Foundation
5. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Board or a member of the public.
5.I. A1. Minutes – Special Meeting – June 17, 2019
Documents:
CONSENT CALENDAR ITEM A1.PDF
5.II. A2. Minutes - Regular Meeting - June 17, 2019
Documents:
CONSENT CALENDAR ITEM A2.PDF
5.III. B. Listing Of Bills Paid – June 2019
Documents:
CONSENT CALENDAR ITEM B.PDF
5.IV. C. Financial Report – May 2019
Documents:
CONSENT CALENDAR ITEM C.PDF
5.V. D. Treasurer’s Report For The Month Ending May 31, 2019
Documents:
CONSENT CALENDAR ITEM D.PDF
5.VI. E. For Information Only, Review Of Alameda Municipal Power’s Community Sponsorships For Fiscal Year 2019
Documents:
CONSENT CALENDAR ITEM E.PDF
5.VII. F. By Motion, Requiring Four-Fifths Vote, Authorize The General Manager To Sole Source Annual Customer Satisfaction Surveying To RKS Consulting In An Amount Not To Exceed $29,500 Per Professional Services Agreement PS 04-19-03
Documents:
CONSENT CALENDAR ITEM F.PDF
5.VIII. G. By Motion, Accept The Revised 2017, And 2018 Power Source Disclosure Program Annual Report And Power Content Label For Alameda Municipal Power’s Product 1 To The California Energy Commission
Documents:
CONSENT CALENDAR ITEM G.PDF
5.IX. H. By Motion, Authorize The General Manager To Revise Alameda Municipal Power’s Purchasing Policy, Administration Instruction No. 11, To Update For Changes To Division 2, Part 3, Article 3 Of The Public Contract Code For Alternative Procedures For Public Projects
Documents:
CONSENT CALENDAR ITEM H.PDF
6. AGENDA ITEMS
6.I. A. For Information Only, Review Results Of Alternate Rate Analysis For Electric Vehicle Owners
Documents:
AGENDA ITEM A.PDF
7. GENERAL MANAGER'S REPORT
7.I. A. General Manager’s Report – June 2019
Documents:
GENERAL MANAGERS REPORT ITEM A.PDF
8. COUNCIL COMMUNICATIONS
9. BOARD COMMUNICATIONS
10. ORAL COMMUNICATIONS - NONAGENDA (PUBLIC COMMENT) Members of the public are invited to address the Board on any subject related to the activities of Alameda Municipal Power not otherwise appearing on the Agenda.
11. ADJOURNMENT
l Each member of the public who wishes to speak is afforded up to 5 minutes per agenda item, which may be increased or limited by the presiding officer. l Sign language interpreters will be available on request. Please contact Hayley Wise at 748-3908 or 522-7538 (TDD number) or EMAIL at least 72 hours before the meeting to request an interpreter. l Accessible seating for persons with disability (including those using wheelchairs) is available. l Minutes of the meeting are available in enlarged print. l Audiotapes of the meeting are available upon request. l Please contact Hayley Wise at 748-3908 or 522-7538 (TDD number) or EMAIL at least 72 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting.
Documents related to this agenda are available for public inspection and copying at Alameda Municipal Power’s Service Center – 2000 Grand Street during office hours.
Know Your Rights Under the Sunshine Ordinance
Government’s duty is to serve the public, reaching its decisions in full view of the public.
Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.
For more information on your rights under the sunshine ordinance or to report a violation of the ordinance, contact the Open Government Commission:
l 2263 Santa Clara Avenue Room 380 Alameda, CA, 94501 l Phone: 510-747-4800 l Fax: 510-865-4048 l EMAIL CITY CLERK LARA WEISIGER
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals.
[Section 2-91.13 (d) - Sunshine Ordinance] AGENDA ITEM NO.: 5.A1.1 MEETING DATE: 07/15/2019
DRAFT MINUTES OF THE SPECIAL MEETING CITY OF ALAMEDA PUBLIC UTILITIES BOARD
June 17, 2019
1. ROLL CALL
President McCormick called the meeting to order at 6:30 p.m. On roll call, the following commissioners were present: President McCormick, Commissioner Serventi, Commissioner Gould, Commissioner Giuntini, and City Manager Levitt.
2. ORAL COMMUNICATION – NON AGENDA ITEMS
None
3. ADJOURN TO CLOSED SESSION
A. Pursuant to government code 54956.9(c), a closed session was held regarding anticipated litigation.
4. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION, IF ANY
The item was information-only and the Public Utilities Board did not take action.
5. ADJOURNMENT
The meeting adjourned at 7 p.m. AGENDA ITEM NO.: 5.A2.1 MEETING DATE: 07/15/2019
DRAFT MINUTES OF THE REGULAR MEETING CITY OF ALAMEDA PUBLIC UTILITIES BOARD MEETING
June 17, 2019
1. ROLL CALL
President McCormick called the meeting to order at 7 p.m. On roll call, the following commissioners were present: President McCormick, Commissioner Serventi, Commissioner Gould, Commissioner Giuntini and City Manager Levitt.
2. ORAL COMMUNICATIONS – NON AGENDA (Public Comment)
William Morrison, an Alameda resident and representative of Fernside Homeowners Association, requested the status of a customer account website in development. President McCormick said she would ask staff to reach out to him directly.
3. SPECIAL PRESENTATION
None
4. CONSENT CALENDAR
A1. Minutes – Special Meeting – May 20, 2019
A2. Minutes – Regular Meeting – May 20, 2019
B. Listing of Bills Paid – May 2019
C. Financial Report – April 2019
D. Treasurer’s Report for the Month Ending April 30, 2019
E. By Resolution, Approve a Budget Policy for Alameda Municipal Power With An Effective Date Of July 1, 2019
F. By Resolution, Approve an Investment Policy for Fiscal Year 2020, and Delegate Investment Authority per the Investment Policy to the General Manager of Alameda Municipal Power or His Designee
G. By Motion, Accept Alameda Municipal Power’s Senate Bill 1037 Energy Efficiency Report for Fiscal Year 2018H.
H. By Motion, Authorize the General Manager to Purchase One Digger Derrick Utility Vehicle in an Amount Not-to-Exceed $272,500 from Altec Industries, Inc. AGENDA ITEM NO.: 5.A2.2 MEETING DATE: 07/15/2019
I. By Motion, Authorize the General Manager to Issue Purchase Orders to Howard Industries, Inc., in an Amount Not to Exceed $141,400; ABB, Inc., in an Amount Not to Exceed $31,300; Power Partners, Inc., in an Amount Not to Exceed $1,500; and The Okonite Company in an Amount Not to Exceed $119,300 to purchase Distribution Transformers and 1/0 AWG Underground Distribution 15 Kilovolt Power Cables per Material Specification Nos. MS 05-18-01 and MS 09-18-01
President McCormick pulled item 4G from the consent calendar. With a motion from Commissioner Serventi and a second from Commissioner Giuntini, the Board unanimously approved the balance of the consent calendar.
President McCormick addressed item 4G, noting that AMP achieved its energy efficiency goals this year on a gross basis. However, staff has room for improving energy efficiency results in the residential sector, she said. AMP is now focusing on a residential energy efficiency program for low-income customers, she said, adding that she hopes staff can build on the momentum generated by this new program.
With a motion from Commissioner Gould and a second from Commissioner Giuntini, the Board unanimously approved item 4G.
5. AGENDA ITEMS
A. Adopt Separate Resolutions Establishing the Fiscal Year 2020 Budget, Including Delegating Authority for Implementing and Managing the Budget to the General Manager of Alameda Municipal Power or His Designee
President McCormick asked staff to clarify that if AMP did not use reserves, rates would be impacted. Staff confirmed, saying that an additional rate adjustment would be needed if AMP did not use reserve funding for the fiscal year (FY) 2020 budget.
She also clarified the difference between rate reserves, which can be used for occasional expenses without raising rates, and designated reserves, which are funds used only for specific purposes. Examples of designated reserves include funds for moving overhead utility lines underground, or for projects that reduce greenhouse gas emissions associated with electricity use. Staff confirmed.
President McCormick asked staff about a new digger derrick truck, which is in the budget. Staff said the new truck is needed because the old one has many maintenance issues.
Commissioner Serventi asked whether the construction truck industry was considering more environmentally friendly power sources for its vehicles. Staff responded that AMP researched whether there was an electric digger derrick truck, but could not find one available for purchase. Staff will continue to look for electric trucks in the future. AGENDA ITEM NO.: 5.A2.3 MEETING DATE: 07/15/2019
There are prototypes for electric bucket trucks, staff added.
Commissioner Gould said there are fuel cell electric vehicles in the heavy-duty vehicle industry, he said, and AC Transit has fuel cell electric buses.
Staff said the first thing AMP looks for is a clean-air vehicle when researching vehicle purchases.
Commissioner Serventi said he would not be opposed if staff came to the Board with a prototype for an environmentally friendly heavy-duty vehicle.
President McCormick praised staffers and the Board members for their many months of work on the budget. The 2.5 percent rate increase was balanced by the draw from reserves, she said, noting that it is never easy to raise rates.
With a motion from City Manager Levitt and a second from Commissioner Giuntini, the Board unanimously approved the item.
B. By Motion, Approve and Recommend to the City Council the Draft Climate Action and Resiliency Plan Proposal
General Manager Procos said that the city’s previous climate action plan had a goal of reducing Alameda’s greenhouse gas emissions 25 percent below 2005 levels by 2020. The projection shows the city will be almost there, and the majority of those savings toward that target comes from AMP’s commitment to be 100 percent carbon free in 2020, he said. This speaks to the leadership of the current and past members of the Public Utilities Board, he said.
Deputy Public Works Director Erin Smith presented the item.
President McCormick addressed the “already committed to actions” in the draft plan. She said that AMP was happy about its accomplishments, but she wanted to know how and if other sectors addressed their goals from the 2008 plan.
Ms. Smith responded that she could not personally speak personally to any lapses in implementation. She noted that the city’s new transportation choices and zero waste implementation plans are more recent plans addressing other sectors’ roles in addressing climate change.
President McCormick said that tracking and accountability need to be considered moving forward. Ms. Smith agreed.
On the topic of energy efficiency, President McCormick said that saving energy lowers customers’ power costs, allows fuel switching, and can lead to investment in infrastructure like heat pump water heaters. AGENDA ITEM NO.: 5.A2.4 MEETING DATE: 07/15/2019
Debi Ryan, representing Community Action for a Sustainable Alameda (CASA), spoke in support of the draft plan. While there is room for improvement in the plan, the community came together and turned over stones to develop the plan, she said.
Assistant City Attorney Alan Cohen said while the plan is fluid, it is important to recognize that the Board would recommend to the City Council the content of the plan as it is currently drafted.
Referring to the plan’s goal for Alamedans to telecommute 1.5 days per week, City Manager Levitt asked whether it was achievable, given the growth in the Bay Area service and construction sectors. For example, AMP line workers need to be at the worksite and cannot telecommute, he said.
Ms. Smith said the issue was contemplated as part of the planning. Telecommuting is recommended for people who live and work in Alameda, as well as those who work off island. Staff believes, based on the studies, that 1.5 days is achievable, even with the service and construction job profile, she said.
Commissioner Gould said that he was pleased the draft plan addresses electric vehicles. He added that he thinks it’s important to incentivize solar power. He also mentioned the idea of developing a large-scale utility solar project in Alameda at Alameda Point or at Doolittle Landfill.
Commissioner Serventi thanked AMP staff and the city for all the work on the draft plan. He said he looks forward to continued cooperation between AMP staff and the city.
Commissioner Giuntini said it was refreshing to see many inputs from groups across the city.
City Manager Levitt said he would abstain from the Board vote due to his role at the City Council meeting on July 16.
Following a motion from Commissioner Gould and a second from Commissioner Serventi, the Board voted 4-0 to approve the item, with City Manager Levitt abstaining.
6. GENERAL MANAGER’S REPORT
A. General Manager’s Report – May 2019
General Manager Procos told the Board that AMP sold more resource adequacy capacity due to the hydro conditions. He also noted that AMP is now fully staffed in System Control. AGENDA ITEM NO.: 5.A2.5 MEETING DATE: 07/15/2019
Alameda resident William Morrison spoke in favor of a utility-scale solar project at Alameda Point.
7. COUNCIL COMMUNICATIONS
City Manager Levitt noted that the draft climate action plan would go before the City Council on July 16.
8. BOARD COMMUNICATIONS
None
9. ORAL COMMUNICATIONS – NON-AGENDA ITEMS
Alameda resident William Morrison addressed Commissioner Serventi’s previous comments regarding prototypes of heavy-duty electric vehicles. He said the Board should wait until those types of vehicles are sold by mainstream companies.
10. ADJOURNMENT
President McCormick adjourned the meeting at 8:25 p.m. AGENDA ITEM NO.: 5.B.1 MEETING DATE: 07/15/2019
Alameda, California From Check Date: 06/01/2019 - To Check Date: 06/30/2019 The following bills payable out of the Alameda Municipal Power funds were approved for payment. SUPPLIER DESCRIPTION AMOUNT NO CALIF POWER AGENCY ALL POWER BILL-JUNE(P) 1,742,957.00 ALAMEDA, CITY OF PAYROLL(A) 953,975.65 ALAMEDA, CITY OF UTILITY TAX(A) 324,600.18 U S BANK TRUST NA 2010A&B SERIES REVENUE BOND(A) 215,474.92 ALAMEDA, CITY OF PILOT & ROI CHGS(A) 122,833.00 ECOLOGY ACTION OF SANTA CRUZ COMMERCIAL LIGHTING PGM(P) 90,444.64 ALAMEDA, CITY OF COST ALLOCATION(A) 76,945.00 3 DEGREES, INC. ALAMEDA GREEN PGM(P) 35,201.90 1835 ALAMEDA PROPERTY LLC LEASE-BLDG(A) 25,441.00 WEST COAST ARBORISTS, INC TREE TRIMMING(O) 23,066.54 NATHAN ASSOCIATES, INC. CONSULTING SVCS(P) 21,250.00 DATAPROSE, LLC. PRINTING SVCS(A) 20,722.80 CLEARESULT CONSULTING,INC. REBATES(P) 15,108.66 VAVRINEK,TRINE, DAY & CO., LLP PROFESSIONAL SVCS(A) 15,000.00 U.S. BANK IMPAC GOV. SVCS CAL CARD PAYMENT(V) 11,616.84 ALAMEDA RECREATION & PARK DEPT SPONSORSHIP(M) 8,000.00 COOPER COMPLIANCE CORP CONSULTING SVCS(O) 6,263.65 HARRIS SOFTWARE MAINT(A) 6,132.50 LEVEL 3 FINANCING,INC. TRANSPORT CIRCUIT(A) 4,227.31 EFFICIENCY SERVICES GROUP, LLC CONSULTING SVCS(P) 4,095.75 QUEST MEDIA & SUPPLIES INC CONSULTING SVCS(M) 3,931.25 NEWSDATA CORPORATION NEWSDATA SVCS(G) 3,900.00 SEEDS COMMUNITY SERVICE FEE(M) 3,700.00 ONE SOURCE DISTRIBUTORS ELECTRICAL SPLYS(I) 3,664.35 LANDIS+GYR TECHNOLOGY, INC SVC FEE(A) 3,643.31 SURVALENT TECHNOLOGY,INC SOFTWARE UPGRADE(O) 3,415.00 BLAISDELLS ELECTRICAL SPLYS(I) 3,378.30 SLOAN SAKAI YEUNG & WONG LLP PROFESSIONAL SVCS(A) 3,126.65 FELICIA ANN ADVERTISING(G) 3,084.00 AZCO ELECTRICAL SPLYS(I) 2,848.54 RUBICON LANDSCAPE SERVICES LANDSCAPING SVCS(A) 2,821.32 ALAMEDA ELECTRICAL DISTR. ELECTRICAL SPLYS(I) 2,593.64 SMART ENERGY MEMBERSHIP DUES(G) 2,500.00 EVERGREEN JOB & SAFETY TRAINING(O) 2,250.00 MCCORMICK, ANN EXPENSE REIMB(G) 2,170.87 CSL SILICONES, INC. ELECTRICAL SPLYS(O) 2,095.50 TELEGRAPH MEDIA ADVERTISING(G) 2,095.00 AIRCRAFT CARRIER HORNET FOUND. SPONSORSHIP(M) 2,000.00 ALAMEDA LEGACY HOME TOUR SPONSORSHIP(M) 2,000.00 SMART UTILITY SOLUTIONS SYSTEM ADDITIONS(O) 1,983.00 SOUTHWIRE ELECTRICAL SPLYS(O) 1,529.50 APOGEE INTERACTIVE, INC. APPLIANCE CALCULATION(P) 1,500.00 GREAT AMERICA FINANCIAL SVCS. COPIER LEASE(A) 1,446.82 BURLINGTON SAFETY LABORATORY TESTING SVCS(O) 1,435.96 AGENDA ITEM NO.: 5.B.2 MEETING DATE: 07/15/2019
Alameda, California From Check Date: 06/01/2019 - To Check Date: 06/30/2019 The following bills payable out of the Alameda Municipal Power funds were approved for payment. SUPPLIER DESCRIPTION AMOUNT OPTONY INC. CONSULTING SVCS(P) 1,380.00 ITRON INC HARDWARE MAINT(A) 1,202.98 ANIXTER INC. ELECTRICAL SPLYS(I) 1,143.93 SELECT FIRST AID & SAFETY FIRST AID SPLYS(O) 1,050.88 IRMA ESPARZA FOR PETTY CASH PETTY CASH(V) 1,038.87 R & S OVERHEAD GARAGE DOOR GATE REPAIR(A) 1,014.69 ALAMEDA CHAMBER OF COMMERCE SPONSORSHIP(M) 1,000.00 ALAMEDA MARINA RENTAL PARKING SPACES(A) 906.66 JARVIS, FAY & GIBSON LEGAL SVCS(A) 882.50 OFFICE1 OFFICE SPLYS(A) 877.44 JERRY'S ELECTRIC INC ELECTRICAL SPLYS(I) 800.00 PACIFIC GAS AND ELECTRIC PILOT WIRE OWNERSHIP FEE(A) 772.40 TVC COMMUNICATIONS ELECTRICAL SPLYS(I) 611.08 K-LINE INSULATORS USA INC ELECTRICAL SPLYS(I) 563.85 UNITED PARCEL SERVICES SHIPPING(A,M) 550.14 PAGANO'S HARDWARE MART HARDWARE(V) 480.76 EXPERIAN INFORMATION SOLUTIONS CONSULTING SVCS(O) 433.00 CALIFORNIA SERVICE TOOL INC REPAIRS(O) 419.79 ARAMARK INC JANITORIAL SVCS(A) 400.00 FASCO FASTENER CO INC ELECTRICAL SPLYS(I) 393.13 AMERICAN REVENUE COMMISSIONS(C) 376.80 NEWARK ELECTRONICS ELECTRICAL SPLYS(E) 352.56 ALL ABOUT BACKFLOW TESTING SVCS(O) 345.00 GRAINGER INC ELECTRICAL SPLYS(I) 337.49 GERALD M. SERVENTI EXPENSE REIMB(A) 330.32 MCAVOY & MARKHAM ENGINEERING ELECTRICAL SPLYS(E) 319.27 E B M U D WATER CHGS(A) 309.67 FREON FREE REFRIGERATOR REBATE(P) 305.00 ALAMEDA, CITY OF DOT & FINGERPRINTING(A,O) 266.82 AIRGAS ELECTRICAL SPLYS(O) 262.32 ELECTROMARK ELECTRICAL SPLYS(O) 256.04 DEPT.OF INDUSTRIAL RELATIONS ANNUAL INPECTION(A) 225.00 EAST BAY BLUEPRINT & SUPPLY SERVICE CONTRACT(E) 205.95 RU, MICHAEL SHOE ALLOWANCE(A) 205.00 KORTICK MANUFACTURING CO ELECTRICAL SPLYS(I) 189.49 OLIVER DIAMOND SHOE ALLOWANCE(A) 178.17 JOHN LANE SHOE ALLOWANCE(A) 162.21 MOOD MEDIA MONTHLY COST(M) 156.37 BAY AREA BARRICADE SERVICE INC ELECTRICAL SPLYS(I) 130.40 ADVANCED INTEGRATED PEST MGMT PEST CONTROL(A) 125.00 KATHLEEN HALEY EXPENSE REIMB(G) 124.12 NAGRAMPA, TITO EXPENSE REIMB(A) 115.00 LITHO PROCESS PRINTING SVCS(M) 109.75 ALAMEDA MAIL BOXES PLUS COMMISSIONS(C) 107.40 AGENDA ITEM NO.: 5.B.2 MEETING DATE: 07/15/2019
Alameda, California From Check Date: 06/01/2019 - To Check Date: 06/30/2019 The following bills payable out of the Alameda Municipal Power funds were approved for payment. SUPPLIER DESCRIPTION AMOUNT ALAMEDA, CITY OF FINGERPRINTING(O) 105.82 ABAG GAS CHGS(A) 78.95 BAY STAMP & ENGRAVING LLC ENGRAVING SVCS(P) 73.35 NO CALIFORNIA JT POLE ASSO MONTHLY ASSESSMEMT FEE(O) 71.14 CAPIO REGISTRATION(G) 25.00 3,808,241.86
The above claims in the amount of $3,808,241.86 have been examined, certified correct, and approved for payment by the secretary of the Public Utilities Board.
______/S/ Secretary of the Public Utilities Board AGENDA ITEM NO: 5.C.1 MEETING DATE: 07/15/2019
Monthly Financial Report
with data through May 2019 (Unaudited)
The data contained in this report has not been independently audited. AGENDA ITEM NO: 5.C.2 MEETING DATE: 07/15/2019 Alameda Municipal Power Financial Report With Supporting Documentation For the Month of April 2019
Table of Contents
Management Summary ...... 3 Financial Summary of Selected Totals ...... 4 Revenue Graphs ...... 5 Expense Graphs ...... 6 Gross Earning, Wage & Benefits Graphs ...... 7 Purchased Power Billing From Northern California Power Agency ...... 8 Analysis of Capital Spending ...... 9 Special Revenue Summary ...... 10
Financial Reports In Detail ...... 11
Financial Notes ...... 12 Monthly & Year To Date (YTD) Performance Versus Budget ...... 13 Monthly & YTD Performance Versus Last Year’s Actual...... 14 Balance Sheet ...... 15-16 Statement of Cash Flow ...... 17 Utility Plant Detail ...... 18 Electric Non-Power Costs Analysis/Balancing Account Update ...... 19 AGENDA ITEM NO: 5.C.3 MEETING DATE: 07/15/2019
MANAGEMENT SUMMARY AGENDA ITEM NO: 5.C.4 MEETING DATE: 07/15/2019
Alameda Municipal Power Financial Summary of Selected Totals For Fiscal Year (FY) 2019 Year to Date as of May 2019
YTD Actual FY2019 Budget Over/Under % Change Prior Year Over/Under % Change Prorated YTD Actual Electric Sales (KWH): 306,701,297 314,297,208 (7,595,911) -2.4% 311,001,780 (4,300,483) -1.4% Residential (D1 & D2) 116,919,848 115,090,000 1,829,848 1.6% 115,904,580 1,015,268 0.9% General Service (A1) 44,955,498 47,650,000 (2,694,502) -5.7% 43,285,415 1,670,083 3.9% Demand Metered (A2 &A3) 132,580,762 138,300,000 (5,719,238) -4.1% 139,437,851 (6,857,089) -4.9% Municipal & Other ( M1, M2, M3, OL & CT) 12,245,190 13,257,208 (1,012,018) -7.6% 12,373,934 (128,744) -1.0% Commercial & Industrial 177,536,260 185,950,000 (8,413,740) -4.5% 182,723,266 (5,187,006) -2.8%
Electric Revenue - see 4.C.13 & 14 for Income Statement 59,868,482 58,946,066 922,416 1.6% 59,398,334 470,148 0.8% Residential (D1 & D2) 22,685,735 22,447,178 238,557 1.1% 22,191,098 494,637 2.2% General Service (A1) 9,080,607 9,471,665 (391,058) -4.1% 8,805,167 275,440 3.1% Demand Metered (A2 &A3) 21,151,578 21,205,533 (53,955) -0.3% 21,613,975 (462,397) -2.1% Municipal & Other ( M1, M2, M3, OL & CT) 2,436,394 2,419,940 16,454 0.7% 2,395,101 41,293 1.7% Solar Rebate Surcharge 323 0 323 308,307 (307,983) -99.9% Energy Adjustment Revenue 46,288 0 46,288 391,861 (345,573) -88.2% Other Operating Revenue 436,914 326,779 110,135 33.7% 382,467 54,447 14.2% Revenue from REC*, Cap&Trade & LCFS** Credit Sale 3,964,855 3,003,444 961,412 32.0% 3,240,816 724,039 22.3% Alameda Point Telephone 65,787 71,527 (5,740) -8.0% 69,541 (3,754) -5.4% Electric Sales 55,354,315 55,544,317 (190,002) -0.3% 55,005,342 348,973 0.6%
Electric Operating & Non-Operating expenses - see 4.C.13 & 14 for Income Statement (52,015,361) (55,708,120) 3,665,131 -6.6% (50,452,737) (1,562,624) 3.1% Purchased Power (28,393,455) (27,531,566) (861,889) 3.1% (27,022,567) (1,370,888) 5.1% Customer Programs & Services (3,454,871) (3,823,958) 369,088 -9.7% (3,034,123) (420,748) 13.9% Operations & Maintenance (4,424,301) (5,834,488) 1,410,187 -24.2% (4,321,370) (102,931) 2.4% Administration (6,233,639) (8,645,915) 2,412,276 -27.9% (6,914,057) 680,418 -9.8% Expenses Funded by Special Revenue (796,152) (1,299,833) 503,681 -38.7% (521,276) (274,876) 52.7% Depreciation & Amortization (3,513,252) (2,960,833) (552,418) 18.7% (3,067,298) (445,954) 14.5% Other Nonoperating Revenue (Expenses)-Net 1,216,388 528,003 688,385 130.4% 792,832 423,556 53.4% Debt Related Charges (1,230,811) (1,231,131) 320 0.0% (1,289,167) 58,356 -4.5% PILOT*** & City Transfer (5,169,563) (4,865,064) (304,499) 6.3% (5,025,110) (144,453) 2.9% Alameda Point Telephone (15,706) (43,333) 27,628 -63.8% (50,600) 34,894 -69.0% Operating expenses excluding Purch power, depreciation (14,908,962) (19,604,195) 4,695,233 -24.0% (14,790,826) (118,136) 0.8% Electric Net Income (Loss) - See 4.C.13 & 14 7,853,121 3,237,946 4,615,175 142.5% 8,945,597 (1,092,476) -12.2%
* REC - Renewable Energy Credits ** LCFS - Low Carbon Fuel Standard *** PILOT - Payment in Lieu of Taxes AGENDA ITEM NO: 5.C.5 MEETING DATE: 07/15/2019
$70,000,000 59,868,482 58,946,066 $60,000,000
$50,000,000
$40,000,000
$30,000,000 22,685,735 21,205,533 22,447,178 21,151,578 $20,000,000 9,471,665 9,080,607 $10,000,000 2,436,394 3,964,855 483,525 2,419,940 3,003,444 326,779 $0 General Service Demand Metered Solar Surcharge & REC/Cap&Trade Revenue Total Residential Municipal (A1) (A2 &A3) Other Oper. Rev Revenue FY2019 Budget 58,946,066 22,447,178 9,471,665 21,205,533 2,419,940 326,779 3,003,444 FY2019 Actual 59,868,482 22,685,735 9,080,607 21,151,578 2,436,394 483,525 3,964,855
Electric Revenue through May 2019 FY2019 Budget FY2019 Actual
350,000,000 314,297,208 306,701,297 300,000,000
250,000,000
200,000,000
138,300,000 150,000,000 132,580,762 116,919,848 115,090,000
100,000,000 47,650,000 44,955,498 50,000,000 13,257,208 12,245,190 0 Demand Metered (A2 KWH total Residential General Service (A1) Municipal &A3) FY2019 Budget 314,297,208 115,090,000 47,650,000 138,300,000 13,257,208 FY2019 Actual 306,701,297 116,919,848 44,955,498 132,580,762 12,245,190
Electric Sales (KWh) through May 2019 FY2019 Budget FY2019 Actual AGENDA ITEM NO:5.C.6 MEETING DATE: 07/15/2019
28,393,455 $30,000,000 27,531,566
$25,000,000
$20,000,000
$15,000,000
$10,000,000 8,645,915 6,233,639 5,834,488 5,169,563 3,823,958 4,424,301 4,865,064 $5,000,000 3,454,871 1,231,131 1,299,833 1,230,811 796,152 $0 Customer Exp. Funded Operations & Purchased Debt Related PILOT & City Administration Programs & by Special Maintenance power Charges Transfer Services Rev FY2019 Budget 8,645,915 3,823,958 5,834,488 1,299,833 27,531,566 1,231,131 4,865,064 FY2019 Actual 6,233,639 3,454,871 4,424,301 796,152 28,393,455 1,230,811 5,169,563
Electric Expense through May 2019 FY2019 Budget FY2019 Actual
$10,000,000 $9,239,807 $9,000,000 $8,406,111 $8,000,000 $7,779,382
$7,000,000 $5,437,459 $6,000,000 (1) Labor $7,779,382 $5,000,000 52.18%
$4,000,000
$3,000,000 $1,953,027 $2,000,000 $1,692,069
$1,000,000
$- (3) Material (2) Service (1)Labor (2)Service (3) Material $1,692,069 $5,437,459 11.35% 36.47% Budget Actual (1) Labor - Wages (2) Service - Benefits & Other Services Provided by Ouside Vendors (3) Material - Purchased Supplies & Energy Efficiency Electric Operating Expenses Through May 2019 (Purchased Power & Depreciation Excluded) AGENDA ITEM NO: 5.C.7 MEETING DATE: 07/15/2019
Alameda Municipal Power Fiscal Year (FY) 2019 Total Wages & Benefits Through May 2019
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
TOTAL WAGES & BENEFITS FY 2018 actual FY 2019 actual FY 2019 budget
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
GROSS WAGES FY2018 actual FY2019 actual FY2019 budget
Budgeted Employees: 95 Actual Employees: 81 + 1 Temp AGENDA ITEM NO: 5.C.8 MEETING DATE: 07/15/2019
Alameda Municipal Power Selected Information - Purchased Power Billing From NCPA for the Month of May 2019
AMP pays purchase power invoices through Northern California Power Agency (NCPA). Generally, the monthly purchased power cost consists of NCPA's estimated power billing invoice for the current month, and an adjustment for the preceding months.
The monthly gross purchased power billing is listed below:
Fiscal Year (FY) 2019 FY 2019 FY 2018 FY 2018 Monthly Year-to-Date Monthly Year-to-Date July 2,806,808 2,806,808 1,853,777 1,853,777 August 2,391,145 5,197,953 2,098,745 3,952,522 September 1,487,463 6,685,416 2,227,623 6,180,145 October 2,137,841 8,823,257 1,966,745 8,146,890 November 2,646,808 11,470,065 2,279,551 10,426,441 December 3,299,869 14,769,934 2,769,514 13,195,955 January 3,423,412 18,193,346 2,780,800 15,976,755 February 2,736,251 20,929,597 2,348,840 18,326,551 March 2,785,374 23,714,971 2,887,812 21,214,363 April 2,708,331 26,423,302 2,933,281 24,147,644 May 1,983,641 28,406,943 2,882,781 27,030,425 June 2,366,608 29,397,033
April/Prior Year Net Metering Purchase - Solar 7,113 20,081 1,375 27,885 April/Prior Year Payment to NCPA for Energy Efficiecy Programs & Other (6,373) (34,195) (6,114) (38,766) April/Prior Year Miscellaneous - 83 - 543 Prior Year NCPA Refund for Prior Year Settlement (753,011) (753,011) (787,417) (787,417) 1,984,381 28,392,913 2,928,542 24,137,306
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
Monthly Purchased Power Billing Invoice From NCPA FY2019 Monthly Billing FY 2018 Monthly Billing AGENDA ITEM 5.C.9 MEETING DATE: 07/15/19
6,000,000.00
November 2012 5,000,000.00
4,000,000.00
3,000,000.00
2,000,000.00
1,000,000.00
- JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Electric Capital Additions Budget vs. Actual and Forecast Budget Forecast Actual YTD through May 2019
11 Total Budget This Month YTD Actual Utility System Capital Projects System Replacements 655,000 8,240 242,620 System Additions 200,000 0 148,835 New Loads 1,279,000 34,574 891,221 Underground Conversions 250,000 11,405 50,101 Funded by Cap & Trade 670,000 23,017 676,024 Funded by REC 950,000 0 0 AMI Deployment - Rates Funding 0 0 126,678 $4,004,000 $77,236 $2,135,478
System Enhancements (Capitalized) Transmission 0 0 0 Distribution 725,000 0 21,108 Substation Equipment 100,000 0 16,479 Streetlight Replacement 0 0 0 Subtotal - System Enhancements Projects $825,000 $0 $37,587
Information Systems Capital Projects Subtotal - Information Systems Projects $672,000 $0 $71,251
Support Services Capital Projects Subtotal - Support Services Capital Projects $60,000 $17,150 $21,379
Total Capital Projects for FY 2019 $5,561,000 $94,386 $2,265,696 4/14/16 Per Sophie, budget will not match budget book total still. Collected This Month YTD Actual
Total Outside Billing Projects for FY 2019 $ 1,789,917.24 $75,865 ($54,801) AGENDA ITEM NO: 5.C.10 MEETING DATE: 07/15/2019 Special Revenue Summary - FY2019 Year To Date through May 2019
Cap & Trade Revenue Funding from Power Operating Capital Total Reserve - 10 2114 Cash Receipts Costs Expenses Projects Expenditures Reserve Balance
Reserve Beginning Balance 6-30-2018 2,825,543 Jul-18 - 2,825,543 Aug-18 (2,883) (2,883) 2,822,659 Sep-18 236,466 (25,032) (25,032) 3,034,093 Oct-18 (33,501) (33,501) 3,000,592 Nov-18 (87,615) (87,615) 2,912,977 Dec-18 240,551 (9,947) (9,947) 3,143,581 Jan-19 - 3,143,581 Feb-19 (49,299) (49,299) 3,094,282 Mar-19 247,165 (205,338) (205,338) 3,136,109 Apr-19 (42,970) (42,970) 3,093,139 May-19 (225,439) (225,439) 2,867,700 Jun-19 - Total To Date 724,182 - (682,024) (682,024) 2,867,700
Renewable Energy Credits Funding from Power Operating Capital Total Revenue Reserve - 10 2113 Cash Receipts Costs Expenses Projects Expenditures Reserve Balance
Reserve Beginning Balance 6-30-2018 18,480,235 Jul-18 187,664 (679) (679) 18,667,221 Aug-18 206,429 (14,233) (14,233) 18,859,417 Sep-18 172,883 (3,291) (3,291) 19,029,009 Oct-18 (309,144) (309,144) 18,719,865 Nov-18 401,365 (7,413) (7,413) 19,113,818 Dec-18 176,946 (8,488) (8,488) 19,282,276 Jan-19 206,008 (165,383) (165,383) 19,322,901 Feb-19 197,249 (331,350) (27,836) (359,186) 19,160,964 Mar-19 187,769 (111,600) (72,297) (183,897) 19,164,836 Apr-19 192,595 (122,800) (113,307) (236,107) 19,121,325 May-19 202,628 (2,400.00) (8,138.00) (17,150.00) (27,688) 19,296,265 Jun-19 - Total To Date 2,131,536 (568,150) (730,207) (17,150) (1,315,507) 19,296,265
Low Carbon Fuel Standard Funding from Power Operating Capital Total Revenue Reserve - 10 2115 Cash Receipts Costs Expenses Projects Expenditures Reserve Balance
Reserve Beginning Balance 6-30-2018 - 125,638 Jul-18 - 125,638 Aug-18 - 125,638 Sep-18 883,200 (10,851) (10,851) 997,986 Oct-18 - 997,986 Nov-18 - 997,986 Dec-18 - 997,986 Jan-19 (17,751) (17,751) 980,235 Feb-19 (28,193) (28,193) 952,043 Mar-19 (9,150) (9,150) 942,892 Apr-19 - - - 942,892 May-19 - - - 942,892 Jun-19 - Total To Date 883,200 (65,946) (65,946) 942,892
Combined Total 3,738,918 (568,150) (796,152) (699,174) (2,063,476) 23,106,857 AGENDA ITEM NO: 5.C.11 MEETING DATE: 07/15/2019
FINANCIAL REPORT DETAIL AGENDA ITEM NO: 5.C.12 MEETING DATE: 07/15/2019
Alameda Municipal Power Financial Notes For the Month of May 2019
1. Sales of Electricity: Electricity sales for the month were 9.5 percent over budget and 0.5 percent lower than the same month last year. Residential sales were 6.6 percent over budget for the month and 5.4 percent lower than the same month last year. General Service A1 sales were 20.2 percent over budget for the month and 13.0 percent higher than the same month last year. Demand Metered Services A2 & A3 sales were 0.2 percent over budget for the month and 8.6 percent lower than the same month last year. Municipal and Other Service sales were 72.9 percent over budget for the month and 69.2 percent higher than the same month last year.
Overall KWh sales were 2.7 percent over budget for the month and 6.9 percent lower than the same month last year. Residential KWh sales were 7.5 percent over budget for the month and 6.9 percent lower than the same month last year. General Service A1 KWh sales were 14.5 percent over budget for the month and 7.8 percent higher than the same month last year. Demand Metered Services A2 & A3 KWh sales were 5.0 percent under budget for the month and 12.1 percent lower than the same month last year. Municipal and Other Service KWh sales were 9.9 percent over budget for the month and 3.4 percent higher than the same month last year.
2. Purchased Power: Purchased power costs for the month were $312,653 under budget and $901,422 less than the same month last year (see 4.C.13 & 4.C.14 Income Statement) due to prior month negative adjustments of approximately $1.0M. The NCPA monthly billing includes estimates for the current month and adjustments for preceding months.
3. Operating Expenses: Monthly operating expenses, excluding purchased power and depreciation, were 43.1 percent under budget and 24.4 percent lower than the same month last year. For year to date, Labor was 15.8 percent under budget, Service was 35.3 percent under budget, and Material was 13.4 percent under budget.
4. Non-Operating Revenues and Expenses: Net non-operating revenue/expenses were 5.0 percent over budget and 140.2 percent higher than the same month last year. AGENDA ITEM NO: 5.C.13 MEETING DATE: 07/15/2019 Alameda Municipal Power FY19 Income Statement - Budget vs Actual For May 1, 2019 through May 31 2019
Current Current Actual Less YTD Actual YTD Actual Less Month Actual Month Budget Budget Amount Budget Budget Operating Revenues Sale of Electricity 5,178,196.46 4,745,922.00 432,274.46 9.1 55,354,314.73 55,544,317.00 190,002.27- 0.3- Electric Other Operating Sales 37,642.61 29,707.16 7,935.45 26.7 483,840.56 326,778.76 157,061.80 48.1 Cap & Trade Net Revenue 274,191.85 235,925.25 38,266.60 16.2 998,373.66 943,701.00 54,672.66 5.8 REC Revenue 202,628.00 187,249.33 15,378.67 8.2 2,083,281.50 2,059,742.63 23,538.87 1.1 Low Carbon Fuel Standard Credit Sale 883,200.00 883,200.00 100.0- Telecom Other Operating Revenues 75.00 75.00 100.0- Alameda Point Telephone 5,715.20 6,502.50 787.30- 12.1- 65,396.50 71,527.50 6,131.00- 8.6------Total Operating Revenue 5,698,374.12 5,205,306.24 493,067.88 9.5 59,868,481.95 58,946,066.89 922,415.06 1.6 ------Operating Expense Purchased Power 1,984,380.72 2,297,034.00 312,653.28- 13.6 28,393,455.22 27,531,566.00 861,889.22 3.1- Energy Efficiency 18,075.03 29,183.33 11,108.30- 38.1 195,102.80 321,016.59 125,913.79- 39.2 Customer Assist, Solar Rebate & Other 15,951.45 23,666.67 7,715.22- 32.6 494,058.51 110,333.33 383,725.18 347.8- Operations & Maintenance 352,050.93 534,238.33 182,187.40- 34.1 4,440,006.55 5,877,821.67 1,437,815.12- 24.5 Customer Service 190,131.41 253,054.93 62,923.52- 24.9 2,304,747.12 2,706,325.06 401,577.94- 14.8 Administrative and General 404,146.21 785,993.37 381,847.16- 48.6 6,233,638.82 8,645,915.06 2,412,276.24- 27.9 Depreciation and Amortization 319,427.20 269,166.67 50,260.53 18.7- 3,513,251.66 2,960,833.37 552,418.29 18.7- Customer Relations 36,176.28 57,516.66 21,340.38- 37.1 460,962.14 686,283.34 225,321.20- 32.8 Expenses Funded by Special Revenue 8,138.00 118,166.67 110,028.67- 93.1 796,152.07 1,299,833.33 503,681.26- 38.7 ------Total Operating Expense 3,328,477.23 4,368,020.63 1,039,543.40- 23.8 46,831,374.89 50,139,927.75 3,308,552.86- 6.6 ------Operating Income (Loss) 2,369,896.89 837,285.61 1,532,611.28 183.0 13,037,107.06 8,806,139.14 4,230,967.92 48.0 ------Nonoperating Income (Expense) Return on Investments 37,219.93 25,000.00 12,219.93 48.9 1,105,353.25 275,000.00 830,353.25 301.9 Return on restricted investments 6,367.28 6,367.28 100.0- 53,621.73 53,621.73 100.0- Debt-related charges 111,891.88- 111,921.00- 29.12 1,230,810.68- 1,231,131.00- 320.32 Net Nonoperating Income (Exp) 6,813.39 23,000.24 16,186.85- 70.4- 57,480.26 253,002.64 195,522.38- 77.3- Payment in Lieu of Taxes 122,833.00- 124,078.52- 1,245.52 1.0- 1,351,163.00- 1,364,863.73- 13,700.73 1.0- Misc. Credits & Debits to Surplus 67.50- 67.50- 100.0------Total Nonoperating Income 184,324.28- 187,999.28- 3,675.00 2.0- 1,365,585.94- 2,067,992.09- 702,406.15 34.0------Income before Transfer to the City 2,185,572.61 649,286.33 1,536,286.28 236.6 11,671,521.12 6,738,147.05 4,933,374.07 73.2 ------Transfer to the City 381,840.00- 318,200.00- 63,640.00- 20.0 3,818,400.00- 3,500,200.00- 318,200.00- 9.1 ------Net Income (Loss) 1,803,732.61 331,086.33 1,472,646.28 444.8 7,853,121.12 3,237,947.05 4,615,174.07 142.5 ======AGENDA ITEM NO: 5.C.14 MEETING DATE: 07/15/2019 Alameda Municipal Power FY19 Comparative Income Statement For May 1, 2019 through May 31 2019
Current Last Year Current Less YTD Actual Last Year YTD Less Month Amount Curr Month Last Yr Curr Amount YTD Last Yr YTD Operating Revenues Sale of Electricity 5,178,196.46 5,216,511.79 38,315.33- 0.7- 55,354,314.73 55,005,341.90 348,972.83 0.6 Electric Operating Sales 37,642.61 80,966.50 43,323.89- 53.5- 483,840.56 1,082,966.24 599,125.68- 55.3- Cap & Trade Net Revenue 274,191.85 230,180.80 44,011.05 19.1 998,373.66 872,675.99 125,697.67 14.4 REC Sales Net Revenue 202,628.00 196,254.83 6,373.17 3.2 2,083,281.50 2,196,639.98 113,358.48- 5.2- Low Carbon Fuel Credit Sale 883,200.00 171,500.00 711,700.00 415.0 Telecom Other Operating Revenues 75.00 25.00 50.00 200.0 Alameda Point Telephone 5,715.20 5,959.12 243.92- 4.1- 65,396.50 69,210.12 3,813.62- 5.5------Total Operating Revenue 5,698,374.12 5,729,873.04 31,498.92- 0.5- 59,868,481.95 59,398,359.23 470,122.72 0.8 ------Operating Expense Purchased Power 1,984,380.72 2,885,802.56 901,421.84- 31.2 28,393,455.22 27,022,567.05 1,370,888.17 5.1- Energy Efficiency 18,075.03 21,099.53 3,024.50- 14.3 195,102.80 166,993.83 28,108.97 16.8- Customer Assist, Solar Rebate & Other 15,951.45 16,078.34 126.89- 0.8 494,058.51 361,932.53 132,125.98 36.5- Operations & Maintenance 352,050.93 473,083.33 121,032.40- 25.6 4,440,006.55 4,371,995.09 68,011.46 1.6- Customer Service 190,131.41 161,998.52 28,132.89 17.4- 2,304,747.12 2,044,095.88 260,651.24 12.8- Administrative and General 404,146.21 613,763.42 209,617.21- 34.2 6,233,638.82 6,914,057.12 680,418.30- 9.8 Depreciation and Amortization 319,427.20 290,972.92 28,454.28 9.8- 3,513,251.66 3,067,297.94 445,953.72 14.5- Customer Relations 36,176.28 29,015.51 7,160.77 24.7- 460,962.14 461,100.35 138.21- Expenses Funded by Special Revenue 8,138.00 43,516.41 35,378.41- 81.3 796,152.07 521,276.36 274,875.71 52.7------Total Operating Expense 3,328,477.23 4,535,330.54 1,206,853.31- 26.6 46,831,374.89 44,931,316.15 1,900,058.74 4.2------Operating Income (Loss) 2,369,896.89 1,194,542.50 1,175,354.39 98.4 13,037,107.06 14,467,043.08 1,429,936.02- 9.9------Nonoperating Income (Expense) Return on Investments 37,219.93 16,159.95 21,059.98 130.3 1,105,353.25 583,963.15 521,390.10 89.3 Return on restricted investments 6,367.28 3,692.80 2,674.48 72.4 53,621.73 20,764.95 32,856.78 158.2 Debt-related charges 111,891.88- 117,196.96- 5,305.08 4.5- 1,230,810.68- 1,289,166.56- 58,355.88 4.5- Net Nonoperating Income (Exp) 6,813.39 1,131.98 5,681.41 501.9 57,480.26 188,103.55 130,623.29- 69.4- Payment in Lieu of Taxes 122,833.00- 120,464.58- 2,368.42- 2.0 1,351,163.00- 1,325,110.38- 26,052.62- 2.0 Misc. Credits & Debits to Surplus 67.50- 67.50- 100.0------Total Nonoperating Income 184,324.28- 216,676.81- 32,352.53 14.9- 1,365,585.94- 1,821,445.29- 455,859.35 25.0------Income before Transfer to the City 2,185,572.61 977,865.69 1,207,706.92 123.5 11,671,521.12 12,645,597.79 974,076.67- 7.7------Transfer to the City 381,840.00- 370,000.00- 11,840.00- 3.2 3,818,400.00- 3,700,000.00- 118,400.00- 3.2 ------Net Income (Loss) 1,803,732.61 607,865.69 1,195,866.92 196.7 7,853,121.12 8,945,597.79 1,092,476.67- 12.2- ======AGENDA ITEM NO: 5.C.15 MEETING DATE: 07/15/2019
Alameda Municipal Power FY19 Consolidated Balance Sheet As of May 31, 2019
Current Last Year Current YTD YTD Amount YTD Amount - Last YTD
ASSETS
Utility Plant 113,110,485.78 112,049,747.62 1,060,738.16 0.9 Construction Work in Progress 4,348,022.02 11,844,429.73 7,496,407.71- 172.4- Accumulated Depreciation 77,577,938.54- 77,577,929.63- 8.91------Utility Plant Net 39,880,569.26 46,316,247.72 6,435,678.46- 16.1------Restricted Investments 2010A&B Installment Fund 1,778,520.27 1,762,875.01 15,645.26 0.9 2010A&B Reserve Fund 2,718,946.01 2,676,163.10 42,782.91 1.6 ------Restricted Investments 4,497,466.28 4,439,038.11 58,428.17 1.3 ------Investments Reserved - Special Purposes Insurance Reserve 1,200,000.00 1,200,000.00 Underground Cons. Reserve 11,077,926.85 9,894,623.93 1,183,302.92 Solar PV Rebate Reserve 329,890.24 329,890.24- 100.0 REC Net Revenue Reserve 19,296,264.58 18,284,169.80 1,012,094.78 5.2 CAP&Trade Net REV Reserve 2,867,700.13 2,595,361.75 272,338.38 9.5 Low Carbon Fuel St Rev Reserve 942,892.05 140,049.46 802,842.59 85.1 ------Investments Reserved - Special Purposes 35,384,783.61 32,444,095.18 2,940,688.43 8.3 ------Noncurrent Assets: NCPA projects and reserves 9,707,850.00 10,008,226.00 300,376.00- 3.1- Deposits 40,000.00 40,000.00 Debt Issue Costs (Net) 566,932.31 628,582.91 61,650.60- 10.9- Deferred outflows re to pension 6,670,267.00 4,980,063.00 1,690,204.00 25.3 Interfund Advances 4.67 4.67 100.0 ------Non Current Assets 16,985,053.98 15,656,871.91 1,328,182.07 7.8 ------Current Assets: Cash and equivalents 44,780,411.27 39,266,393.28 5,514,017.99 12.3 Interest Receivable 9,503.57 9,503.57 100.0 Accounts Receivable 6,868,524.55 8,538,746.15 1,670,221.60- 24.3- Materials and Supplies 4,193,319.34 3,860,359.90 332,959.44 7.9 Prepaid PILOT/ROI 91,159.13 91,159.13- 100.0 Prepaid Power costs and others 24,700.00 24,700.00 100.0 ------Current Assets 55,876,458.73 51,756,658.46 4,119,800.27 7.4 ------Total Assets 152,624,331.86 150,612,911.38 2,011,420.48 1.3 ======AGENDA ITEM NO: 5.C.16 MEETING DATE: 07/15/2019
Alameda Municipal Power FY19 Consolidated Balance Sheet As of May 31, 2019
Current Last Year Current YTD YTD Amount YTD Amount - Last YTD
CAPITALIZATION AND LIABILITIES
Capitalization: Earned surplus: Unappropriated 20,392,135.84 27,853,485.31 7,461,349.47- 36.6 Appropriated Earnings 35,384,783.61 32,444,095.18 2,940,688.43 8.3- Current Net Earnings and Expense 7,853,121.12 8,945,597.79 1,092,476.67- 13.9 ------Total Earned Surplus 63,630,040.57 69,243,178.28 5,613,137.71- 8.8 ------Equity in NCPA joint venture 10,824,961.00 10,008,226.00 816,735.00 7.5------
Long Term Liabilities Long Term Debts 49,332,007.00 45,076,196.00 4,255,811.00 8.6- Deferred Inflows re to pension 83,417.00 77,362.00 6,055.00 7.3- Interfund Advances ------Long Term Liabilities 49,415,424.00 45,153,558.00 4,261,866.00 8.6------
Current Liabilities A/P and Accrued Payroll 375,771.21 1,092,740.15 716,968.94- 190.8 Interest Payable 533,771.16 560,296.76 26,525.60- 5.0 Purchase Power Balancing A/C 21,469,620.29 18,648,533.15 2,821,087.14 13.1- Deposits 4,092,586.16 3,511,994.68 580,591.48 14.2- Taxes Payable 340,285.68 352,353.35 12,067.67- 3.5 Other Accrued Liabilities 1,941,871.79 2,042,031.01 100,159.22- 5.2 ------Current Liabilities 28,753,906.29 26,207,949.10 2,545,957.19 8.9------Total Capitalization and Liabilities 152,624,331.86 150,612,911.38 2,011,420.48 1.3- ======AGENDA ITEM NO: 5.C.17 MEETING DATE: 07/15/2019
Alameda Municipal Power Electric & Alameda Point Phone Services Statement of Cash Flows For the Month of May 2019
Current Month Year to Date
Net Cash Flows from Operating Activities Net Income (Loss) - Electric 1,800,133 4,410,415 Net Income (Loss) - Alameda Point Phone 3,600 18,106 and cash flows from operating activities: - Depreciation & Amortization expense 319,427 635,275 - Plant Asset Retirement Accum Dep. Adjustment (119,000) 2,674,993 - Debt Cost Amortization 5,138 56,513 - ( Increase ) Decrease in Accounts Receivable (301,651) 2,085,143 - ( Increase ) Decrease in Interest Receivable - - - ( Increase ) Decrease in Material & Supplies Inventory 92,976 (416,833) - ( Increase ) Decrease in Prepaids - - - Increase (Decrease) in Accounts Payable (844,407) (544,716) - Increase (Decrease) in Interest Payable 106,754 (138,585) - Increase (Decrease) in Customer Deposits 2,643 404,421 - Increase (Decrease) in Taxes Payable (899) 65,788 - Increase (Decrease) in Other Accrued Liabilities 20,833 (102,457) - Increase (Decrease) in Pension-related Liabilities - (1,690,204)
Net cash provided (used) by operating activities 1,085,546 10,278,946
Cash Flows From Investing Activities (Increase) Decrease in Utility Plant 57,281 (509,540) (Increase) Decrease in Construction Work in Progress (34,053) (4,150,343) 2010A&B Bond Fund Debt Service Trustee A/C (217,630) 204,189 2010A&B Common Reserve Account Interest Income (4,212) (40,153) (Increase) Decrease in Northern California Power Agency Various Deposits - 64,489 Net cash provided (used) by investing activities (317,614) (660,056)
Cash Flows From Financing Activites 2010B Bond Principal Payment - (1,275,000) Net cash provided (used) by financing activities (0) (1,275,005)
Net Increase (Decrease) in Cash 767,932 8,343,885 Appropriation for Reserves (Increase) Decrease in Underground Fund Reserve (89,345) (1,064,014) (Increase) Decrease in Solar Photovoltaic Rebate Reserve - 329,890 (Increase) Decrease in Renewable Energy Credits Net Revenue Reserve (174,940) (816,029) (Increase) Decrease in Cap&Trade Net Revenue Reserve 225,439 (42,158) (Increase) Decrease in Low Carbon Fuel St Rev Reserve - (817,254) - Subtotal (Increase) Decrease in in Reserves (38,846) (2,409,566) Total Increase (Decrease) in Cash 729,085 5,934,320
Cash - June 30, 2018 38,846,092 Cash - April 30, 2019 44,051,326 Cash - May 31, 2019 44,780,411 44,780,411
Additional Information
Reserves for Special Purposes at 06/30/2018 32,975,218 Reserves for Special Purposes at 04/30/2019 35,345,937 Net Increase (Decrease) for the period 38,846 2,409,566 Reserves for Special Purposes at 05/31/2019 35,384,784 35,384,784 Alameda Municipal Power AGENDA ITEM 5.C.18 Utility Plant Detail--Electric MEETING DATE: 07/15/19 For the Month of May 2019
General Utility General Accumulated Net Utility Ledger Plant Ledger Depreciation Plant Transmission Land & Land Rights 350.101 2501 $69,332.79 2822 $0.00 $69,332.79 Structures & Improvements - West Crossing 351.101 2522 74,662.06 2822 63,890.92 10,771.14 Structures & Improvements - East Crossing 352.101 2522 68,948.27 2822 61,218.83 7,729.44 Transformer Towers & Fixtures 354.101 2522 461,706.86 2822 461,681.96 24.90 Transformer Poles & Fixtures 355.101 2522 816,565.71 2822 731,943.65 84,622.06 Overhead Conductors & Devices 356.101 2522 846,458.59 2822 613,021.99 233,436.60 Underground Conduits 357.101 2522 366,075.48 2822 347,845.02 18,230.46 Underground Conductors & Devices 358.101 2522 1,359,176.41 2822 1,307,381.99 51,794.42 Total Transmission $4,062,926.17 $3,586,984.36 $475,941.81 Distribution Land & Land Rights - Grand St. Station 360.101 2501 36,867.29 0.00 36,867.29 Structures & Improvements -Grand St.Cartwright & Jenny Substations 361.101 2511 2,498,155.22 2811 1,510,436.49 987,718.73 Station Equipment - Grand St. Station 362.101 2521 946,631.33 2821 424,117.34 522,513.99 Station Equipment - Cartwright Station 362.401 2521 2,610,553.90 2821 1,224,988.88 1,385,565.02 Station Equipment - Jenny Station 362.501 2521 3,792,042.01 2821 2,204,183.79 1,587,858.22 Storage Battery - Jenny Station 363.501 2521 51,194.42 2821 51,194.42 0.00 Poles Towers & Fixtures 364.101 2521 9,920,309.05 2821 7,335,291.11 2,585,017.94 Overhead Conductors & Devices 365.101 2521 9,810,070.89 2821 6,897,896.73 2,912,174.16 Underground Conduits 366.101 2521 13,362,896.17 2821 9,177,716.84 4,185,179.33 Underground Conductors & Devices 367.101 2521 22,035,317.10 2821 16,849,910.62 5,185,406.48 Line Transformers 368.101 2521 6,802,468.58 2821 4,838,603.66 1,963,864.92 Services 369.101 2521 4,137,156.18 2821 3,416,636.21 720,519.97 Meters 370.101 2521 9,050,239.34 2821 950,275.14 8,099,964.20 Land & Land Rights - Jenny Station (50 Years) 360.101 2501 66,500.00 2901 0.00 66,500.00 Total Distribution $85,120,401.48 $54,881,251.23 $30,239,150.25
General Plant Land & Land Rights - Grand St. Station 389.101 2501 $47,443.89 2811 $0.00 $47,443.89 Structures & Improvements 390.101 2511 5,669,913.39 2811 2,893,234.23 2,776,679.16 Office Mechanical Equipment 391.101 2551 1,272,269.12 2851 1,128,779.06 143,490.06 Office Furniture & Other Equipment 391.201 2571 899,921.88 2871 611,139.33 288,782.55 Computer Equipment & Software 391.301 2561 3,249,213.26 2861 3,139,808.54 109,404.72 Office Equipment-System Software-Cayenta 391.306 2591 1,012,361.62 2891 796,772.15 215,589.47 Dispatch Center Equipment 391.401 2551 350,720.11 2851 220,972.22 129,747.89 Transportation Equipment 392.101 2581 42,378.98 2881 42,378.98 0.00 Transportation Vehicles 392.105 2581 60,867.03 2881 55,925.85 4,941.18 Construction Vehicles 392.106 2581 2,909,901.57 2881 2,446,837.78 463,063.79 Electric Transportaion Vehicles 392.107 2581 234,574.69 2881 92,617.91 141,956.78 Electric Construction Vehicles 392.108 2581 21,855.88 2881 21,855.88 0.00 Stores Equipment 393.101 2551 128,116.93 2851 71,268.34 56,848.59 Shop & Garage Equipment 394.101 2551 25,712.82 2851 22,818.60 2,894.22 Tools & Work Equipment 394.201 2551 804,211.53 2851 760,485.12 43,726.41 Communication Equipment 397.101 2551 6,689,744.20 2851 6,484,445.60 205,298.60 Miscellaneous Equipment 398.101 2551 507,951.23 2851 320,363.36 187,587.87 Total General Plant $23,927,158.13 $19,109,702.95 $4,817,455.18 Subtotal $113,110,485.78 $77,577,938.54 $35,532,547.24
Construction Work In Progress (CWIP) 2701 2704 $4,348,022.02 $4,348,022.02 Grand Total $117,458,507.80 $77,577,938.54 $39,880,569.26 AGENDA ITEM NO: 5.C.19 MEETING DATE:07/15/2019
Alameda Municipal Power Calculation of Non-Power Costs for Balancing Account Fiscal Year (FY) 2019 Year To Date (YTD) through May 2019
FY 2018 FY 2019 FY 2019 FY 2019 Annual Annual Budget Actual Budget Budget Year-to-Date Year-to-Date Revenue Sale of Electricity - see Income Statement (4.C.13) 57,985,000 60,470,900 5 5,544,317 55,354,315 Less Unbilled Revenue Adjustment - Not Booked yet - Other Revenue SB-1 Solar Surcharge 208,000 - 0 323 Other Electric Operating Sales 746,130 356,487 3 26,779 483,866 Cap&Trade Sales Income & Low Carbon Fuel Standard Credit Sale 832,233 943,701 943,701 1,607,382 Renewable Eenergy Credits (REC) Sales Income 2,355,058 2,246,992 2 ,059,743 2,083,282 Interest Income 300,000 300,000 275,000 1,158,975 Less Restricted Interest Income for Trustee Account (53,622) Non-Operating Income/Deduction Net 265,591 304,033 253,003 57,480 Reserves Reduction - Release Reserves funds for designated usages 8,453,000 3,946,600 3,617,717 2,235,181 13,160,012 8,097,813 7,475,942 7,572,866
Retainments: Underground Utility District Reserve Funding (1,160,000) (1,209,000) (1,108,250) (1,108,250) Retainments: Solar Surcharge (208,000) - - - Retainments: Cap&Trade and REC Sales Net Revenue (3,187,291) (3,190,693) (3,003,444) (2,615,167) Retainments: Low Carbon Fuel Standard - - - (883,200) (4,555,291) (4,399,693) (4,111,694) (4,606,617)
Adjusted Net Revenue 66,589,721 64,169,020 58,908,565 58,320,564
Purchased Power (31,202,000) (29,209,024) (25,234,532) (28,393,456)
Expense Items Included In Non-Power Costs Total Operating Expenses - see Income Statement (4.C.13) (23,427,928) (53,838,377) (45,788,868) (46,831,375) Remove Purchased Power included in Total Operating Expenses 29,113,973 29,209,024 25,234,532 28,393,455 Non-Power Operating Expenses 5,686,045 (24,629,353) (20,554,336) (18,437,920) Remove Depreciation 3,230,000 3,230,000 2,691,667 3,513,252 Non-Power Operating Expenses Excluding Depreciation 8,916,045 (21,399,353) (17,862,669) (14,924,668)
Debt Related Charges (1,406,713) (2,683,052) (2,459,464) (1,230,811) Less Debt Cost Amortization 62,000 62,000 56,833 56,807 Payment In Lieu Of Taxes /Return On Investment (1,445,575) (1,488,942) (1,240,785) (1,351,163) Non-Operating Revenue & Expenses (2,790,288) (4,109,994) (3,643,416) (2,525,167)
Capital Projects (see 4.C.9) (9,927,180) (5,631,000) (5,161,750) (2,265,696)
Total Non-Power Costs (3,801,424) (31,140,348) (26,667,835) (19,715,531)
Recap of Income and Expenses Sale of Electricity 57,985,000 60,470,900 55,544,317 55,354,315 Other Revenue Sources 13,160,012 8,097,813 7,475,942 7,572,866 Retainments (4,555,291) (4,399,693) (4,111,694) (4,606,617) Purchased Power Costs (31,202,000) (29,209,024) (25,234,532) (28,393,456) Total Non-Power Costs Excluding City Transfer (3,801,424) (31,140,348) (26,667,835) (19,715,531) Transfer to City of Alameda General Fund (3,700,000) (3,818,400) (3,818,400) (3,818,400) Over (Under) Collection 27,886,298 1,248 3,187,798 6,393,178 AGENDA ITEM NO: 5.D.1 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-01
/S/ To: Honorable Public Utilities Board Submitted by: ______Robert J. Orbeta AGM - Administration From: Carolina E Mazilu Senior Utility Accountant Approved by: ______/S/ Nicolas Procos General Manager Subject: Treasurer’s Report for the Month Ending May 31, 2019 ______
RECOMMENDATION
For information, no action is recommended.
BACKGROUND
This report is submitted in compliance with Alameda Municipal Power’s (AMP) policy and the State of California Government Code Sections 53607 and 53646(b).
DISCUSSION
Funds have been managed and invested in compliance with the Public Utilities Board’s Resolution No. 5142. AMP’s expenditure requirements for the next six-months are covered by anticipated revenues and the liquidity of current investments.
Investments The total book value of AMP’s investment portfolio is $66,498,511. The current market value of the portfolio totaled $66,540,871. Investments are held to maturity or may be sold when prices yield a gain on the sale. The overall portfolio has a weighted average interest rate of 2.489 percent.
Interest Rates During the period, the rate on 90-day T-Bills decreased 8 basis points from 2.38 percent on April 30, 2019 to 2.30 percent on May 31, 2019. The rate on the 30-day London Interbank Offered Rate (LIBOR) decreased 1 basis point from 2.49 percent on April 30, 2019 to 2.48 percent on May 31, 2019.
BUDGET CONSIDERATION/FINANCIAL IMPACT
None
EXHIBITS
A. Investment Portfolio Summary and Detail B. Supplemental Schedule - Sources of Investments & Investment Portfolio Alameda Municipal Power INVESTMENT PORTFOLIO SUMMARY May 31, 2019
Current Book Unrealized Percent of Average Market Value Value Gain (Loss) Total Return
Local Agency Investment Fund $49,389,449 $49,382,192 $7,257 74.26% 2.449% Cash & Money Market 665,880 665,880 $0 1.00% 0.850% Municipal Bonds 4,582,720 4,556,353 26,367 6.85% 3.007% Corporate Fixed Income 5,172,041 5,148,164 23,877 7.74% 2.679% Certificates of Deposit(s) 6,730,781 6,745,922 -15,141 10.14% 2.448%
Total Investment Portfolio and Weighted Average Return $66,540,871 $66,498,511 $42,360 100.00% 2.489%
Fiscal Year (FY) 2019 Budgeted Interest Income $300,000 FY2019 Year-to-date Interest Income Estimated $1,158,975 Percent of Interest Received To Date 386.3%
Actual Budgeted FY 2018 Interest Income $826,098 $300,000 FY 2017 Interest Income $470,818 $120,000 FY 2016 Interest Income $316,332 $101,000 FY 2015 Interest Income $173,594 $105,000 FY 2014 Interest Income $85,857 $105,000
AGENDA ITEM NO: 5.D MEETING DATE: 07/15/2019 EXHIBIT A: PAGE 1 of 4 Alameda Municipal Power DETAIL OF INVESTMENT PORTFOLIO May 31, 2019
Investment Custodian / Par Coupon Current Date of Date of % of Yield to Call Book Value Description S&P Rating Value Rate Market Value Investment Maturity Portfolio Maturity Date Purchase Price
Local Agency Investment Fund (LAIF) LAIF 2.449% 49,389,449 05/01/19 05/31/19 74.26% 2.449% $49,382,192
Cash & Money Market Funds $665,880 0.850% 665,880 05/01/19 05/31/19 1.00% 0.850% $665,880 Subtotal $665,880 665,880 $665,880
Corporate Bonds Amgen Inc 3.625%, 05/15/2022 A $ 225,000 3.625% $ 230,625 04/15/19 05/15/22 0.35% 2.735% 02/15/22 $ 231,428 Apple Inc. 2.700%, 05/13/2022 AA+ 300,000 2.700% 302,835 11/16/17 05/13/22 0.46% 2.365% 305,188 Barclays Bank Plc Mtn 3.250 to 9/19, 9/27/2023 A 250,000 3.250% 249,578 10/23/18 09/27/23 0.37% 4.026% 09/27/19 248,750 Bristol-Myers Sqibb Co 2.000%, 8/1/2022 A+ 250,000 2.000% 247,008 12/06/17 08/01/22 0.37% 2.396% 246,757 Citibank NA 2.125%, 10/20/2020 A+ 250,000 2.125% 248,688 11/16/17 10/20/20 0.38% 2.515% 09/20/20 250,002 Cnooc Limited Sr Glbl NT 23 3.750% 5/2/2023 A+ 225,000 3.750% 231,370 12/20/18 05/02/23 0.34% 2.977% 225,853 Federal Natl Mtg Assn 2.000%, 11/20/2023 AA+ 225,000 2.000% 224,235 03/18/19 11/20/23 0.33% 2.080% 05/20/19 220,300 Federal Natl Mtg Assn 1.625%, 06/23/2022 AA+ 225,000 1.625% 222,824 05/16/19 06/23/22 0.33% 1.953% 06/23/19 220,781 Gilead Sciences Inc Sr Nt 4.400% , 12/1/2021 A 250,000 4.400% 260,080 11/14/18 12/01/21 0.39% 2.714% 09/01/21 258,128 Glaxosmithkline Capital 2.850%, 5/8/2022 A+ 250,000 2.850% 252,335 11/14/18 05/08/22 0.37% 2.516% 245,953 HSBC USA INC New Srl Glbl 3.000%, 02/20/2024 A 225,000 3.000% 225,421 02/14/19 02/20/24 0.34% 3.494% 02/20/20 225,000 IBM Corp 2.250%, 02/19/2021 A+ 150,000 2.250% 149,529 11/16/17 02/19/21 0.23% 2.438% 151,012 International Business Machs Sr Glbl NT2 2.500%, 1/27/2022 A 75,000 2.500% 74,864 11/14/18 01/27/22 0.11% 2.571% 73,103 John Deere Capital Corp 2.750%, 3/15/2022 A+ 300,000 2.750% 302,415 11/16/17 03/15/22 0.46% 2.448% 306,379 Occidental Petroleum Corporation 2.700%, 2/15/2023 A 225,000 2.700% 224,237 12/20/18 02/15/23 0.33% 2.797% 11/15/22 218,610 Oracle Corp 1.900%, 9/15/2021 AA- 250,000 1.900% 246,823 12/06/17 09/15/21 0.37% 2.477% 08/15/21 247,992 Pepsico Inc 1.700%, 10/06/2021 A+ 250,000 1.700% 246,668 12/06/17 10/06/21 0.37% 2.289% 09/06/21 245,637 Public Storage 2.370%, 9/15/2022 A 250,000 2.370% 249,310 12/06/17 09/15/22 0.37% 2.458% 08/15/22 248,476 Simon PPTY Group LP NT 4.125, 12/1/2021 A 250,000 4.125% 258,035 11/07/18 12/01/21 0.38% 2.779% 09/01/21 255,855 Toronto Dominion Bank Sr Glbl, 3.500%, 11/30/2023 A 250,000 3.500% 249,325 11/26/18 11/30/23 0.38% 4.098% 11/30/19 250,000 U S Bancorp Mtns Bk Ent , 2.625%, 01/24/2022 A+ 225,000 2.625% 226,071 01/16/19 01/24/22 0.34% 2.437% 12/23/21 222,957 Wal-Mart Stores Inc 2.350%, 12/15/2022 AA 250,000 2.350% 249,768 12/06/17 12/15/22 0.38% 2.378% 11/15/22 250,007 Subtotal $5,150,000 5,172,041 average days 7.74% 2.679% $5,148,164
Municipal Bonds Austin Tex Cmnty College Distpub Fac Corp Lease Rev - 5.703%, 8/1/21 AA $ 225,000 5.703% $ 240,390 01/28/19 08/01/21 0.36% 2.349% $ 241,002 Austin Tex Elec Util Sys Rev 2.524%, 11/15/2023 AA 100,000 2.524% 100,448 05/23/19 11/15/23 0.15% 2.332% 100,000 Calhoun Cnty Mich 3.520%, 11/1/2023 AA 225,000 3.520% 231,068 12/13/18 11/01/23 0.34% 2.670% 225,000 Camden Cnty N J Impt Auth Lease Rev - 6.720%, 7/1/23 A 225,000 6.720% 234,014 01/16/19 07/01/23 0.36% 5.603% 07/01/20 237,481 Chicago Ill Tran Auth Sales Tax Rcpts Rev, 5.470%, 12/1/23 AA 225,000 5.470% 249,248 01/07/19 12/01/23 0.37% 2.832% 247,275 Connecticut St - Material Events 2.551%, 10/15/22 A 225,000 2.551% 225,155 01/07/19 10/15/22 0.33% 2.547% 219,611 Connecticut St GO BDS A 5.690%, 3/15/2023 A 225,000 2.690% 250,747 02/25/19 03/15/23 0.37% 2.551% 246,600 Cuyahoga Cnty Ohio Economic Dev Rev 5.034%, 6/1/2023 AA 225,000 5.034% 231,190 12/07/18 06/01/23 0.35% 4.321% 06/01/20 232,553 Evansville Ind Redev Auth Rede Lease rental Rev BDS 5.950%, 2/1/2022 A 225,000 5.950% 233,618 11/28/18 02/01/22 0.36% 4.400% 08/01/20 236,617 Florida Hurricane Catastrophefd Fin Corp Rev 2.995%, 7/1/2020 AA 225,000 2.995% 226,334 12/13/18 07/01/20 0.34% 2.319% 225,767 Mansfield Ohio City Sch Dist 3.000%, 12/01/2022 AA 225,000 3.000% 226,438 03/25/19 12/01/22 0.34% 2.952% 06/01/20 227,311 New York NY GO Bds 5.199%, 12/01/2022 AA 225,000 5.199% 244,195 11/28/18 12/01/22 0.36% 2.356% 241,790 New York ST Dorm Auth St Pers 4.992%, 3/15/2022 AA+ 225,000 4.992% 241,556 02/12/19 03/15/22 0.36% 2.277% 239,756 Oneida CNTY NY Pub Impt BDS 6.500%, 04/15/2023 AA 225,000 6.500% 250,985 11/28/18 04/15/23 0.38% 3.753% 250,583 Plum Boro PA Sch Dist GO Bds B 2.976%, 09/15/2021 AA 200,000 2.976% 203,152 02/05/19 09/15/21 0.30% 2.811% 200,876 Pomona Calif Redev Agy Successor Agy Tax Allocation 3.406%, 2/1/2021 A+ 225,000 3.406% 228,800 12/07/18 02/01/21 0.34% 2.281% 228,220 Portl & Ore Pension Oblg Rev 7.701%, 06/01/2022 225,000 7.701% 248,929 02/20/19 06/01/22 0.38% 3.759% 251,381 Sacramento Cnty Calif Pensionoblig 5.730%, 08/15/2023 AA- 225,000 5.730% 248,931 03/18/19 08/15/23 0.37% 3.093% 246,094 West Covina Calif Pub Fing Auth Lease Rev 3.768%, 05/01/2022 A+ 225,000 3.768% 231,923 12/13/18 05/01/22 0.35% 2.286% 229,500 AGENDA ITEM NO: 5.D MEETING DATE: 07/15/2019 EXHIBIT A: PAGE 2 of 4 Alameda Municipal Power DETAIL OF INVESTMENT PORTFOLIO May 31, 2019
Investment Custodian / Par Coupon Current Date of Date of % of Yield to Call Book Value Description S&P Rating Value Rate Market Value Investment Maturity Portfolio Maturity Date Purchase Price
Yuba Cnty Calif Ctfs Partn - Clean Renew Energy Proj 3.750%, 12/01/2022 AA 225,000 3.750% 235,600 12/13/18 12/01/22 0.34% 2.651% 228,938 Subtotal $4,350,000 4,582,720 average days 6.85% 3.007% $4,556,353
Certificates of Deposit Allegiance BK Houston, TX $ 250,000 2.200% $ 246,744 10/26/17 11/03/22 0.38% 2.599% $ 250,000 Ally Bk Midvale Utah - Death Put 250,000 2.500% 249,796 05/28/19 06/06/22 0.38% 2.529% 250,000 American Express Centurion Salt Lake City, UT 177,000 3.599% 175,015 09/08/17 09/12/22 0.27% 2.759% 177,000 American Express Centurion Salt Lake City, UT 72,000 3.593% 71,205 09/11/17 09/06/22 0.11% 2.756% 72,252 American Express FED SVGS Bk Instl 245,000 2.569% 244,854 08/15/14 08/21/19 0.37% 2.367% 245,000 Banco Popular Nor New York, NY 245,000 2.792% 245,110 02/28/18 03/09/20 0.37% 2.440% 03/07/19 245,000 Barclays Bank Wilmington, DE 245,000 2.649% 244,850 07/24/14 07/30/19 0.37% 2.439% 245,000 C1 Bk Saint Petersburg, FL 245,000 2.179% 244,662 03/03/15 09/19/19 0.37% 1.977% 245,000 Capital One Bank Glen Allen VA 245,000 2.702% 244,702 10/09/14 10/16/19 0.37% 2.478% 245,000 Capital One NA Mclean, VA 176,000 3.011% 175,527 09/16/15 09/23/20 0.26% 2.508% 176,000 Capital One NA Mclean, VA 74,000 3.389% 73,330 09/19/17 09/27/22 0.11% 2.586% 74,000 Celtic Bank Salt Lake City , UT 49,000 1.750% 48,452 12/27/17 12/24/20 0.07% 2.484% 48,503 Cit Bank Salt Lake City, UT 245,000 2.717% 244,711 12/10/14 12/17/19 0.37% 2.422% 245,000 Discover BK Greenwood 250,000 3.000% 251,840 10/30/18 11/02/20 0.38% 2.465% 250,000 Enterprise Bank Allison Park, PA 245,000 2.812% 243,563 03/03/15 03/20/20 0.37% 2.449% 245,000 Everbank, Jacksonville, FL 100,000 2.965% 99,407 10/11/17 09/15/20 0.15% 2.470% 100,300 First Business, Madison WI 245,000 2.885% 243,256 05/27/15 06/11/20 0.37% 2.461% 245,000 Firstmerit Bk, Akron, OH 245,000 2.718% 244,283 07/08/15 07/23/20 0.37% 2.261% 245,000 Goldman Sachs BK New York, NY 249,000 2.500% 248,114 11/21/17 11/29/22 0.37% 2.607% 249,000 Key Bank Cleveland, OH 247,000 2.982% 245,004 09/13/17 09/25/20 0.37% 2.478% 247,000 Merchants Hillsboro, OH 50,000 2.000% 49,872 12/27/17 08/05/20 0.07% 2.223% 49,872 Merrick Bank, South Jordan, UT 223,000 3.182% 220,358 10/03/17 10/12/21 0.34% 2.519% 223,000 Merrick Bank, South Jordan, UT 250,000 3.200% 254,283 11/19/18 01/20/22 0.38% 2.526% 250,000 Peoples United Bridgeport, CT 245,000 2.500% 244,269 02/23/15 03/04/20 0.37% 2.150% 245,000 Private Bank Chicago, IL 245,000 2.445% 244,382 02/19/15 02/27/20 0.37% 2.096% 245,000 Rollstone Bank Fitchburg, MA 245,000 2.569% 244,080 04/01/15 04/15/20 0.37% 2.190% 245,000 Salliemae BK, Salt Lake City, UT 245,000 2.640% 244,854 07/24/14 07/30/19 0.37% 2.426% 245,000 Sallie Mae Bk Slt Lake City Ut 250,000 2.500% 249,691 05/20/19 05/23/22 0.38% 2.543% 250,000 Silvergate Bk La Jolla Calif - Callable 250,000 2.650% 249,830 05/28/19 05/31/23 0.38% 2.668% 11/30/19 250,000 Synchrony BK (Formerly GE Capital Retail Bank) Draper UT, CD 245,000 2.702% 244,779 08/15/14 08/22/19 0.37% 2.509% 245,000 TIAA FSB Jacksonville, FL 149,000 1.900% 147,921 11/09/17 09/14/20 0.22% 2.476% 148,996 UBS BK USA Salt Lake City, UT 250,000 3.050% 252,040 10/30/18 11/09/20 0.38% 2.470% 250,000 Total 6,746,000 6,730,781 average days 10.14% 2.448% $6,745,922 Grand Total 66,540,871 2.489% $66,498,511
(1) Portfolio details are based on available third-party statements as of 05/31/19
AGENDA ITEM NO: 5.D MEETING DATE: 07/15/2019 EXHIBIT A: PAGE 3 of 4 Alameda Municipal Power Supplemental Schedule Sources of Investments & Investment Portfolio May 31, 2019
SOURCES FOR INVESTMENTS
Account Operating Funds $9,533,456 Liabilities Balancing Account 10 3401 21,469,620 Clean Future Fund 10 3147 100,439 Donations to Alameda United School District 10 3151 10,213 Reserves For Special Purposes Insurance Reserve Special Fund 10 2107 1,200,000 Underground Fund Carryforward 04/30/2019 10 2111 $ 10,988,582 Fiscal Year (FY) 2019 - May, 2019 Undergrounding Funding 10 2111 100,750 Underground Special Fund Used in May, 2019 - FY 2019 10 2111 (11,405) Net - Underground Fund Available (Deficiency) 11,077,927 Renewable Energy Credits Net Revenue Reserve 10 2113 19,296,265 Cap & Trade Net Revenue Reserve 10 2114 2,867,700 Low Carbon Fuel Standards Revenue Reserve 10 2115 942,892 Total Sources For Investments $66,498,511
Operating Funds, 9,533,456, 14%
Reserves, 35,384,784, 53%
Liabilities, 21,580,272, 33%
Source for Investments
AGENDA ITEM NO: 5.D MEETING DATE: 07/15/2019 EXHIBIT B: PAGE 4 of 4 AGENDA ITEM NO.: 5.E.1 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-02 ACTION: FOR INFORMATION ONLY
/S/ To: Honorable Public Utilities Board Submitted by: ______Rebecca Irwin AGM – Customer Resources
From: Rebecca Irwin Approved by: ______/S/ AGM – Customer Resources Nicolas Procos General Manager
Subject: Review of Alameda Municipal Power’s Community Sponsorships for Fiscal Year 2019
RECOMMENDATION
For information only. The purpose of this report is to inform the Public Utilities Board of the community sponsorships provided by Alameda Municipal Power in fiscal year 2019.
BACKGROUND
As a community-owned utility, Alameda Municipal Power (AMP) endeavors to provide value to enrich the lives of Alameda’s residents and businesses and re-invest in the island. In addition to the utility’s annual transfer to the City’s general fund, AMP also provides sponsorship of community events and programs. These sponsorships provide AMP with another, more public channel to support community programs and issues aligned with its strategic goals and initiatives.
At its April 20, 2015, meeting the Public Utilities Board (Board) adopted a community sponsorship policy that called for an annual report to the Board on the sponsorships awarded by AMP.
DISCUSSION
The following organizations received community sponsorship funds from AMP during fiscal year 2019. Per the terms of the policy, each organization submitted their request via a formal application process and AMP received varying degrees of publicity in response.
In total, AMP provided $35,000 in sponsorship funds. • Alameda Architectural Preservation Society. Funds used to cover costs of Alameda Legacy Home Tour and the inclusion of the first house to go electric in the city. $2,000. • Alameda Boys & Girls Club. Funds used to provide supplies for AMP staff volunteering at the facility during Public Power Week. $1,000. AGENDA ITEM NO.: 5.E.2 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-02
• Alameda Chamber of Commerce – State of the City Luncheon. Funding used to cover event expenses. $600. • Alameda Council BSA. Funding used to sponsor golf tournament benefiting youth of Alameda. $250. • Alameda Education Foundation. Funding used to support annual Salute to Education event. $500. • Alameda International Film Festival. Funding used to offset costs of film licensing, programs, and advertising. $250. • Alameda Junior Golf Club. Funding used to support Junior Golf Club and scholarship program. $200. • Alameda Point Collaborative. Funds used to support Farm to Table Luncheon. $500. • Alameda Running Festival. Funding used to support event and Alameda Meals on Wheels and Alameda Education Foundation. $750. • Alameda Summer Art Fair. Funds used to promote local artists in Alameda and support a vibrant and creative community. $500. • American Cancer Society. Funds used to support Relay for Life of Alameda. $500. • Bike Walk Alameda. Funds used to organize the city of Alameda’s participation in Bike to Work Day. $500. • City of Alameda Earth Day Festival 2019. Funds used to cover event costs including AMP’s booth at the festival. $8,000. • Christmas Tree Lane: Funds used to cover event costs. $2,500. • Downtown Alameda Business Association’s Annual Spring Festival and Annual Art & Wine Faire. Funding used to promote downtown district as family-friendly, clean, green, and safe. $6,000. • Frank Bette Center for the Arts. Funding used for a lecture and public demonstration of plein air painting by a distinguished painter. $750. • The Island Jam. Funding used by the Alameda Chamber of Commerce to promote West Alameda businesses. $1,000. • Mayor’s 4th of July Parade 2018. Funds used to cover parade costs. $3,200. • Rhythmix Cultural Works. Funding used to support series of events providing free cultural arts programming for youth. $2,500. • USS Hornet Museum. Funds used for Science, Technology, Engineering, and Mathematics (STEM) Educators Day as part of 50th anniversary of historic Apollo mission. $2,500. • West End Blues, Brews & BBQ. Funding used to support youth grants for arts enrichment programs. $1,000.
FINANCIAL IMPACT
For fiscal year 2020, $35,000 has been budgeted for community sponsorships.
LINKS TO STRATEGIC PLAN AND METRICS
• Customer Experience, Strategy 3: Maximize opportunities to meet customer needs and improve engagement AGENDA ITEM NO.: 5.E.3 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-02
EXHIBIT
None. AGENDA ITEM NO: 5.F.1 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-03 ACTION: BY MOTION
To: Honorable Public Utilities Board Submitted by:______/S/ Rebecca Irwin AGM – Customer Resources
From: Rebecca Irwin AGM – Customer Resources Approved by: ______/S/ Nicolas Procos General Manager
Subject: Requiring Four-Fifths Vote, Authorize the General Manager to Sole Source Annual Customer Satisfaction Surveying to RKS Consulting in an Amount Not to Exceed $29,500 per Professional Services Agreement PS 04-19-03 ______
RECOMMENDATION
By motion, requiring four-fifths vote, authorize the General Manager to sole source annual customer satisfaction surveying to RKS Consulting in an amount not to exceed $29,500 per Service Provider Agreement PS-04-19-03.
BACKGROUND
Since 2001, California Municipal Utility Association (CMUA) members have jointly sponsored an annual statewide survey covering customer satisfaction as it pertains to electric services. The survey alternates between residential and commercial customers each year and provides a picture of electric utility performance metrics, including overall satisfaction, price, customer service, reliability, and communications, on a statewide basis.
The survey also provides a vehicle to gauge customers’ opinions about emerging subjects of interest including solar, storage, technology, electric vehicle penetration, and other trending topics as well as to uncover segments of opportunity that help publicly owned utilities to successfully navigate future challenges and opportunities. After a competitive bidding process, RKS Research was awarded the contract by CMUA to conduct its annual statewide surveying beginning in 2001.
As a member of CMUA, Alameda Municipal Power (AMP) has participated in this statewide annual survey since 2010. Additionally, AMP has contracted with RKS Research annually to provide an oversample survey of Alameda customers to enable comparisons between Alameda and the rest of the state. The majority of publicly-owned utilities in California participates in the CMUA statewide survey and relies on RKS Research to conduct oversamples in their own territories. AGENDA ITEM NO: 5.F.2 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-03
DISCUSSION
Staff recommends that AMP sole source annual customer satisfaction surveying to RKS Research and, at the discretion of the General Manager, extend the contract for up to four additional years.
Until such time that CMUA conducts a competitive bidding process for a new survey company, AMP seeks to continue to contract with RKS Research so that the utility has the ability to compare and trend data against prior years, other utilities and the state as a whole. These data are invaluable in helping staff track the success of programs, services and overall customer satisfaction. Were AMP to contract with a different company, staff would lose the ability to compare metrics over time as well as to the CMUA statewide survey and that of other municipal utilities.
Additionally, customer satisfaction survey data provide the metrics for measuring how effectively AMP addresses issues defined in the utility’s strategic plan.
NEXT STEPS
Upon Board approval authorizing the General Manager to enter into a sole source professional services agreement with RKS Research, the contract will be fully executed and work will begin to provide input to the statewide survey and develop questions for the commercial oversample.
FINANCIAL IMPACT
The fiscal year 2020 budget includes funding for the 2020 statewide survey and oversample.
LINK TO STRATEGIC PLAN AND METRICS
Strategy 3: AMP will maximize opportunities to meet customer needs and improve engagement.
EXHIBIT
A. Professional Services Agreement
AGENDA ITEM NO.: 5.F MEETING DATE: 07/15/2019 EXHIBIT A
AGENDA ITEM NO.: 5.G.1 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-04 ACTION: BY MOTION
To: Honorable Public Utilities Board Submitted by: ______/S/ Vidhi Chawla AGM – Energy Resource Planning
From: Alan Harbottle Approved by: ______/S/ Senior Energy Resources Analyst Nicolas Procos General Manager
Subject: By Motion, Accept the Revised 2017, and 2018 Power Source Disclosure Program Annual Report and Power Content Label for Alameda Municipal Power’s Product 1 to the California Energy Commission
RECOMMENDATION
By motion, accept the Revised 2017, and 2018 Power Source Disclosure Program Annual Report and Power Content Label for Alameda Municipal Power’s Product 1 to the California Energy Commission.
BACKGROUND
The California State Legislature passed Senate Bill (SB) 1305 in 1997, and in 2009 passed Assembly Bill (AB) 162 which modified the reporting requirements of SB 1305. AB 162 requires all retail suppliers of electricity in California to disclose the sources of the electricity they sell to consumers using reporting formats developed by the California Energy Commission (CEC) as recorded in the California Code of Regulations, title 20, sections 1391 to 1394. Alameda Municipal Power (AMP) is required to: (1) submit an annual report to the CEC detailing its actual resource mix for the reporting year by June 1, (2) provide an annual Power Content Label (PCL) to customers and the CEC showing the percentage breakdown by resource type by October 1, (3) for one electric service product, submit meeting notes from a public meeting where the Public Utilities Board (Board) approves the submission to the Energy Commission of an attestation of the veracity of the annual report, and (4) for additional electric service products, provide a report prepared by an auditor who has followed the procedures identified in the regulations. Introduction of two-products
Until last year, AMP has only reported its actual resource mix to the CEC as part of its annual reporting requirement. After AMP’s submission of the 2017 Power Source Disclosure Program Annual Report (PSDR) and PCL last year, the CEC suggested that AMP’s Alameda Green program should be treated as a second product for reporting in addition to AMP’s regular power resource mix. AMP’s Alameda Green is a voluntary program (Resolution 4895 and 5117), which allows for purchases of Renewable Energy Credits (RECs) on behalf of AGENDA ITEM NO.: 5.G.2 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-04 participating customers. The program is administered by 3Degrees, Inc. (3Degrees) and is available to all AMP customers. Since AMP is not directly involved in procurement of RECs and administration of this voluntary program, AMP has not considered it as part of its product offering in the past. After several meetings and conversations with AMP and Northern California Power Agency (NCPA) staff about the Alameda Green program as well as other member utility voluntary green programs, CEC made a final determination that all voluntary green programs must be submitted as two products. CEC directed AMP to revise the 2017 submission and for future submissions to include the two products described below, Product 1: electricity from AMP’s regular resource mix and Product 2: AMP’s Alameda Green program.
On September 17, 2018, the Board approved AMP’s 2017 PSDR and PCL, which did not include Product 2. AMP submitted a revised report to the CEC for the 2017 PSDR and PCL to include two products as directed by the CEC. Staff also submitted its 2018 PSDR and PCL to the CEC, which was due June 1, 2019, and included two products. Staff’s recommendation for the Board to accept by motion the revised 2017, and 2018 PSDR and PCL applies only to Product 1, which is electricity from AMP’s regular resource mix. A separate audit is required and will be submitted to the CEC for Product 2, the Alameda Green program. AMP staff is working with 3Degrees to complete the audit for Product 2 for both the 2017 and 2018 PSDR and PCL submission to the CEC.
The PSDR and PCL covering AMP’s Product 1 require Board approval and are therefore the main subject of this administrative report (AR). AMP’s Product 2 PSDR and PCL are presented for information only.
Board Updated Timeline for PSDR, PCL, and Other Environmental Reports
The timing of staff’s update to the Board of various environmental and regulatory compliance filings has fluctuated over the last several years. With respect to the PSDR and PCL, the CEC has recently stated their strong preference to receive meeting minutes from the meeting where the Board approves the submission to prior to October 1st. A due date of October 1st is absent from the current regulations, but has been added to the proposed regulations. In order to meet this suggested October 1st deadline, the Board attestation must occur by the July meeting with meeting notes approved in the September meeting. Therefore, starting this year, staff will bring the PSDR and PCL report to the Board in July, and the rest of the updates for environmental and regulatory compliance will be provided in September.
DISCUSSION
AMP’s Product 1 - Power Source Disclosure Report and Power Content Label
The power generation data that populates the 2017 and 2018 PSDR and PCL (Exhibit A) was prepared by NCPA and reviewed for accuracy by AMP staff. Each year, AMP’s annual generation data is summarized as percentages by resource type of total retail sales and submitted by June 1 to the CEC. The CEC adds AMP’s information to that of other load serving entities to issue a resource mix for all of California (CA). The 2018 PCL for the CA Power Mix has yet to be released.
AGENDA ITEM NO.: 5.G.3 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-04
Table 1 shows AMP’s electric supply mix over the 2014 through 2018 period and compares AMP’s supply mix to CA’s 2017 supply mix as a whole. Data from 2017 and 2018 is included in AMP’s PCL, which is attached as Exhibit A and reflects the following significant changes between the 2017 and 2018 report: • Large hydroelectric generation decreased from 47 percent of AMP’s total resources in 2017 to 18 percent in 2018 due to the record hydro year in 2017 followed by an average water year in 2018. • AMP’s unspecified market purchases increased from 30 to 46 percent as the drop in hydroelectric generation was greater than the increase in renewable power. • AMP’s renewable content increased from 22 to 35 percent as a result of AMP’s contract with Silicon Valley Power, approved by the Board on February 22, 2016, to buy additional winter baseload power – sourced from NCPA Geothermal Plants.
Table 1 - Resource Mix from AMP’s 2014 - 2018 Power Content Labels
CA Alameda’s Actual Supply Mix* Power Energy Resources Mix 2014 2015 2016 2017 2018 2017 CA Eligible Renewables 22% 20% 20% 22% 35% 29% --Biomass 16% 14% 13% 13% 13% 2% --Geothermal 0% 0% 0% 1% 13% 4% --Small Hydroelectric 1% 1% 1% 2% 2% 3% --Solar < 1% 0% 0% 0% 0% 10% --wind 6% 6% 6% 6% 7% 10% Coal 0% 0% 0% 0% 0% 4% Large Hydroelectric 11% 10% 19% 47% 18% 15% Natural Gas < 1% 1% < 1% 2% 1% 34% Nuclear 0% 0% 0% 0% 0% 9% Other 0% 0% 0% 0% 0% <1% Unspecified Sourcesa 66% 69% 60% 30% 46% 9% TOTAL 100% 100% 100% 100% 100% 100% a “Unspecified Sources” means electricity from transactions that are not traceable to specific generation sources. *Percentage totals may not always add up to 100 percent due to rounding
It is important to note that the CEC’s PCL calculation is not directly linked to the State’s Renewables Portfolio Standard (RPS) target for calendar years 2017 and 2018. The PCL is a snapshot of one year’s resources, whereas RPS compliance reporting looks at several years at a time, with a focus on encouraging and rewarding long-term investments in renewables.
AGENDA ITEM NO.: 5.G.4 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-04
AMP’s Product 2 - Power Source Disclosure Report and Power Content Label (Alameda Green)
The power generation data that populates the 2017 and 2018 PSDR and PCL (Exhibit B) was prepared by 3Degrees and reviewed for accuracy by AMP staff. Similar to AMP’s Product 1, AMP’s Alameda Green product reports annual REC purchases summarized as percentages by resource type of retail sales to Alameda Green participants and submitted by June 1 to the CEC. The CEC adds AMP’s Alameda Green product information to that of other load serving entities to issue a resource mix for all of CA. Again, the 2018 PCL for the CA Power Mix has yet to be released. Table 2 shows AMP’s Alameda Green electric supply mix for years 2017 and 2018 and how it compares to CA’s 2017 supply mix as a whole. Data from 2017 and 2018 are included in AMP’s Product 2 PCL, which is attached as Exhibit B and reflects the following change from 2017 to 2018: • AMP added more solar resources in 2018 to the portfolio that did not go through the certification process for RPS-eligible resources and are instead listed as “Other”. These solar resources and the full portfolio are instead certified by the Green-e standard as 100 percent renewable.
Table 2 - Resource Mix from AMP’s 2017 - 2018 Power Content Labels for its Second Product
Alameda Green Product Supply Mix CA Power Mix Energy Resources 2017 2018 2017 CA Eligible Renewables 92% 80% 29% --Biomass 28% 33% 2% --Geothermal 0% 0% 4% --Small Hydroelectric 0% 0% 3% --Solar 0% 0% 10% --wind 64% 47% 10% Coal 0% 0% 4% Large Hydroelectric 0% 0% 15% Natural Gas 0% 0% 34% Nuclear 0% 0% 9% Otherb 8% 20% <1% Unspecified Sources 0% 0% 9% TOTAL 100% 100% 100% b “Other” resources include small solar and wind facilities that have not gone through the certification process for Renewable Portfolios Standard-eligible renewables.
AGENDA ITEM NO.: 5.G.5 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-04
It is important to note that Alameda Green’s renewable purchases do not impact AMP’s compliance with the CA’s RPS program. Alameda Green RECs are retired on behalf of Alameda Green participants.
Next Steps
• AMP staff will submit approved meeting notes to the CEC to attest to AMP’s filing. • AMP staff will bring the final 2018 PCL with CEC’s calculation for California PCL as well as other environmental/compliance reports to the Board in September as information only.
FINANCIAL IMPACT There is no direct cost impact associated with AMP’s compliance with the reporting requirements of California legislation SB 1305 and AB 162. LINKS TO BOARD POLICY AND OBJECTIVES Sustainability – Strategy 2: AMP will deliver and maintain 100 percent carbon-neutral energy resources by 2020 and beyond.
EXHIBITS
A. 2017 and 2018 Power Source Disclosure and Product Content Label – Product 1 B. 2017 and 2018 Power Source Disclosure and Product Content Label – Product 2
AGENDA ITEM NO.: 5.G METING DATE: 07/15/2019 Version: May 2018 EXHIBIT A
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program Schedule 1 and 2, applicable to: Load Serving Entities For the Year Ending December 31, 2017
Load serving entities are required to use the posted template and are not allowed to make edits to this format. Please fill out the company name and contact information. GENERAL INSTRUCTIONS
COMPANY NAME Alameda Municipal Power
PRODUCT NAME (If Multiple Products Offered)
CONTACT INFORMATION
Name James Dorrance
Title Energy Resources Analyst
Mailing Address 2000 Grand St. P.O. Box H
City, State, Zip Alameda, CA 94501
Phone 510.814.6412
E-mail [email protected]
Website for PCL Posting
Please fill out the schedules that apply to your company’s filing requirements. Provide the annual report and attestation together in PDF format and the annual report in an excel file by email to [email protected]. Remember to fill in the company name above, submit separate reports and attestations for each additional product if multiple electric service products are offered. Report procurements in MWh (not kWh).
NOTE: Information submitted in this report is not automatically held confidential. If your company wishes the information submitted to be considered confidential an authorized representative must submit an application for confidential designation (CEC-13), which can be found on the California Energy Commissions's website at http://www.energy.ca.gov/commission/chief_counsel/documents/CEC13.pdf
If you have questions, contact PSD staff at [email protected] or (916) 653-6222. Version: May 2018
INTRODUCTION
Each worksheet, with the exception of the Attestation, is identified by a schedule number and a title that describes the information to be entered. Power Source Disclosure Program participants are only required to submit schedules that are relevant to their role. If you need to report as a power pool, please use Schedules 3 and 4 found on the PSD webpage: http://www.energy.ca.gov/pcl/
The following schedules are required for load serving entities:
Schedule # Schedule Name 1 Power Procurements and Retail Sales 2 Annual Power Content Label Calculation N/A Attestation Version: May 2018
INSTRUCTIONS Schedule 1: Power Procurements and Retail Sales This worksheet is provided for entering information about all power purchases that were used to support one electric service product covered in this filing. If a load serving entity offers multiple electric service products, it must submit additional reports and attestations for each additional product. Insert additional rows as needed. At the bottom of the sheet, provide the annual sales to retail consumers.
Specified Purchases: A Specified Purchase refers to procured electricity that is traceable to a specific generating facility. If a purchase was for unbundled Renewable Energy Credits (RECs) include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the resource type of the generating facility from which the unbundled REC was derived. Electricity from Renewables Portfolio Standard (RPS) eligible facilities that has been stripped of its RECs should be categorized as "unspecified power." For specific purchases, include the following information for each line item:
• Facility Name - Provide the name used to identify the facility. For unbundled RECs, include the term "REC Only" in parentheses after the facility name . • Unit Number- Provide the unit number if a facility has multiple generators that have been assigned unique identification numbers. • Fuel Type - Provide the resource type (solar, natural gas, etc.) that this facility uses to generate electricity. • Location - Provide the state or province in which the facility is located. • Identification Numbers - Provide at least one identification number from either WREGIS, the Energy Information Agency (EIA ID), or the Federal Energy Regulatory Commission (FERC QF ID). If a purchase cannot be traced to a specific facility and therefore cannot provide a specific identification number, it must be categorized as an Unspecified Source of Power (see instructions below). • RPS ID - Provide the RPS ID of the facility. • Gross Megawatt Hours Procured - Provide the quantity of electricity procured in MWh from the generating facility. • Megawatt Hours Resold or Consumed - Provide the quantity of generation resold at wholesale or self- consumed. • Net Megawatt Hours Procured - Provide the quantity of generation procured minus resold and consumed electricity.
Unspecified Sources of Power: This refers to any purchase not traceable to specific generation sources by any auditable contract trail or equivalent, such as a tradeable commodity system (e.g., power purchased from the wholesale market such that the generating facility cannot be identified), or to power purchases from a transaction that expressly transferred energy only and not the RECs associated from an RPS-eligible facility. For these purchases, if the seller's name is unknown, please indicate "Unspecified Power" as the Facility Name in Schedule 1. For unspecified sources of power, include the following information for each line item: • Facility Name - Provide the seller of electricity or enter "unspecified" in the facility name field • Megawatt Hours Procured - Provide the quantity of electricity procured in MWh. • Megawatt Hours Resold or Consumed - Provide the quantity of generation resold at wholesale or self- consumed. • Net Megawatt Hours Procured - Provide the quantity of generation procured minus resold and consumed electricity. Version: May 2018
Schedule 2: Power Content Label Calculator (for Load Serving Entities) This schedule is an automated worksheet that uses the information from Schedule 1 to calculate the power content, or resource mix, for each electric service product. The percentages column contains a formula that will proportionally reduce each non-renewable category in order to reconcile any discrepancies between total net purchases and total retail sales (these discrepancies generally arise due to the reporting of unbundled REC purchases). The percentages calculated on this worksheet should be used for your Power Content Label. Attestation (for Load Serving Entities) This template provides the attestation that must be submitted with the Annual Report to the Energy Commission, stating that the information contained in the applicable schedules is correct and that the power has been sold “once and only once to retail consumers.” For the electronic copy of this filing, fill out the information then print, sign, and scan the document. This attestation must be included in the package that is transmitted to the Energy Commission. Please provide the annual report and attestation in PDF format and the annual report in an excel file. Version: May 2018
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program
For the Year Ending December 31, 2017 SCHEDULE 1: POWER PROCUREMENTS AND RETAIL SALES Applicable to: Load Serving Entities INSTRUCTIONS: Enter information about power procurements supporting all electricity products for which your company is filing the Annual Report. If you need additional rows, add them from the INSERT menu. Please list all purchases (Specified and Unspecified purchases) as line items under the Facility Name heading. If a procurement was for unbundled RECs include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the fuel type of the generating facility from which the unbundled REC was derived. If procured power was from a transaction that expressly transferred energy only and not the RECs associated with that energy, identify the power as "Unspecified Power" in the Fuel Type column.
ALL PROCUREMENTS (Specified and Unspecified)
MWh Resold Unit Location (State or WREGIS GU Gross MWh or Self- Net MWh Facility Name No. Fuel Type Province) RPS ID ID EIA ID FERC QF ID Procured Consumed Procured WAPA - Nimbus Hydro Folsom, CA 61045A W 1161 444 640 640 WAPA - Nimbus -- (REC only) Hydro Folsom, CA 61045A W 1161 444 318 318 WAPA - Lewiston Hydro CA 61044A W 1108 33 33 WAPA - Lewiston -- (REC only) Hydro CA 61044A W 1108 18 18 WAPA - Stampede -- (REC only) Hydro CA 61046A W 1177 103 103 Richmond LFG Landfill Gas Richmond, CA 61634A W 2781 50831 1235 1235 Half Moon Bay (Ox Mountain) Landfill Gas Half Moon Bay, CA 60022A W 2033 56895 41978 41978 0 Keller Canyon Landfill Gas Pittsburg, CA 61298A W 2071 56897 14463 14463 Santa Cruz LFG Landfill Gas Watsonville, CA 61297A W 2014 56428 9769 9769 Butte LFG Landfill Gas Paradise, CA 61299A W 2848 57771 16116 16116 Geothermal Plant #1 - Unit 1 Geothermal Geysers, CA 60908A W 1254 7368 38005 38005 0 Geothermal Plant #1 - Unit 2 Geothermal Geysers, CA 60909A W 1255 7368 32404 32404 0 Geothermal Plant #2 - Unit 3 Geothermal Geysers, CA 60910A W1256 7369 0 0 0 Geothermal Plant #2 - Unit 4 Geothermal Geysers, CA 60911A W 1257 7369 59992 59992 0 Geo Solar 1 Clearlake -- self-consumed Solar Geysers, CA 62040A W 1509 155 155 0 Geo Solar 2 Middletown -- self-consumed Solar Geysers, CA 62041A W 2792 350 350 0 Geo Solar 1 Clearlake -- (REC only) Solar Geysers, CA 62040A W 1509 155 155 Geo Solar 2 Middletown -- (REC only) Solar Geysers, CA 62041A W 2792 350 350 Geo OSL -- self-consumed Geothermal Geysers, CA W 4883 2380 2380 0 Geo OSL -- (REC only) Geothermal Geysers, CA W 4883 2380 2380 Graeagle Hydro Graeagle, CA 60903A W 1531 2928 2928 New Spicer Meadows Hydro Tuolomne County, CA 61580A W 1260 54554 3451 3451 High Winds Wind Solano County, CA 60726A W 229 56075 19027 19027 Collierville Large Hydro Murphys, CA W 1258, 1259 54554 101768 101768 Hydro Solar -- self-consumed Solar Murphys, CA 62543A W 1266 4 4 0 Hydro Solar -- (REC only) Solar Murphys, CA 62543A W 1266 4 4 WAPA - J.F.Carr Large Hydro CA W 1164 2518 3726 3726 WAPA - Folsom Large Hydro CA W 1156 thru 58 2518 8580 8580 WAPA - Keswick Large Hydro CA W 1165 2518 4399 4399 WAPA - New Melones Large Hydro CA W 1159, 1160 2518 7995 7995 WAPA - Shasta Large Hydro CA W 1168 thru 72 2518 29414 29414 WAPA - Spring Creek Large Hydro CA W 1174 2518 4639 4639 WAPA - Trinity Large Hydro CA W 1175, 1176 2518 4387 4387 WAPA - O'Neill Large Hydro CA W 1167, 1186 2518 0 0 Alameda #1 Natural Gas Natural Gas Alameda, CA 7450 1523 1523 Alameda #2 Natural Gas Natural Gas Alameda, CA 7450 1347 1347 Lodi CT #1 Natural Gas Natural Gas Lodi, CA 7451 912 912 Lodi CT #2 NG (STIG) Natural Gas Lodi, CA 7449 2104 2104 Shell Energy North America Unspecified Power 343 343 EDF Trading North America LLC Unspecified Power 986 986 EDF Trading North America LLC Sales Unspecified Power 1897 (1897) Nextera Power Marketing, LLC Unspecified Power 756 756 Santa Clara City of (Silicon Valley Power) Unspecified Power 40 40 Short-term market purchases Unspecified Power 105209 105209
Total Net Purchases 347,219
Total Retail Sales 324,129 Version: May 2018
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program For the Year Ending December 31, 2017 SCHEDULE 2: ANNUAL POWER CONTENT LABEL CALCULATION Applicable to: Load Serving Entities INSTRUCTIONS: Total specificyour specific purchases purchases (by fuel (by type) fuel type)and enterand generic these numbers purchases in thefrom first Schedule column. 1 Nulland powerenter thesepurchases numbers should in the be firstincluded column. with TheUnspecified remainder Power. of this RECsheet only is automated. purchases Ifshould for any be fuel included type (including as part of generic) the fuel thetype numbers they represent. in the Total retail sales information from Schedule 1 will autopopulate on this schedule. Any difference between total net purchases and total retail sales will be applied pro-rata to each non-renewable fuel type. Each fuel type total will them be devided by retail sales to calculate fuel mix percentages.
Net Purchases Percent of Total (MWh) Retail Sales (MWh)
Specific Purchases Renewable 70,990 22% Biomass & Biowaste 41,583 13% Geothermal 2,380 1% Eligible hydroelectric 7,491 2% Solar 509 0% Wind 19,027 6% Coal - 0% Large Hydroelectric 164,908 47% Natural Gas 5,885 2% Nuclear - 0% Other - 0% Total Specific Purchases 241,783 70%
Unspecified Power (MWh) 105,437 30%
Total 347,219 100%
Total Retail Sales (MWh) 324,129
:COMMENTS :
Version: April 2019
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program Schedule 1 and 2, applicable to: Retail Suppliers For the Year Ending December 31, 2018
Retail suppliers are required to use the posted template and are not allowed to make edits to this format. Please complete all requested information. GENERAL INSTRUCTIONS
RETAIL SUPPLIER NAME Alameda Municipal Power
ELECTRIC SERVICE PRODUCT NAME
CONTACT INFORMATION
Name Alan Harbottle
Title Senior Energy Resources Analyst
Mailing Address 2000 Grand St - P.O. Box H
City, State, Zip Alameda, CA, 94501
Phone 510-814-6403
E-mail [email protected]
Website URL for PCL Posting https://www.alamedamp.com/ghg-power-content-label
This Annual Report Template includes Schedules 1 and 2, applicable to retail suppliers. Power pools are required to report using Schedules 3 and 4 provided in a separate reporting template. Submit the Annual Report and Attestation in PDF format with an Excel version of the Annual Report to [email protected]. Remember to fill in the Retail Supplier Name and Product Name above, and submit separate reports and attestations for each additional product if multiple electric service products were offered in the previous year.
NOTE: Information submitted in this report is not automatically held confidential. If your company wishes the information submitted to be considered confidential an authorized representative must submit an application for confidential designation (CEC-13), which can be found on the California Energy Commissions's website at http://www.energy.ca.gov/commission/chief_counsel/documents/CEC13.pdf.
If you have questions, contact PSD staff at [email protected] or (916) 653-0237. Version: April 2019
INTRODUCTION
Each worksheet, with the exception of the Attestation, is identified by a schedule number and a title that describes the information to be entered. Retail suppliers of electricity are required to submit only those schedules that are relevant to their products. Templates for reporting as a power pool, are provided separately as Schedules 3 and 4 on the PSD webpage: http://www.energy.ca.gov/pcl/
The following schedules are required for retail suppliers:
Schedule # Schedule Name 1 Power Procurements and Retail Sales 2 Annual Power Content Label Calculation N/A Attestation Version: April 2019
INSTRUCTIONS Schedule 1: Power Procurements and Retail Sales Retail suppliers of electricty must complete this worksheet by entering information about all power purchases and generation that served the identified electric service product covered in this filing in the prior year. Insert additional rows as needed to report all procurements or generation serving the subject product. Provide the annual retail sales for the subject product in the appropriate space. Any retail supplier that offered multiple electric service products in the prior year must submit separate Annual Reports, including Schedule 1, Schedule 2 and an attestation for each product offered. Specific Purchases: A Specific Purchase refers to procured electricity that is traceable to a specific generating facility. If a purchase was for unbundled Renewable Energy Credits (RECs), include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the resource type of the generating facility from which the unbundled REC was derived. Any purchase of electricity from California Renewables Portfolio Standard (RPS) certified facilities for which the energy was procured without the associated RECs or for which the RECs were subsequenlty resold, must be categorized as "unspecified power." For specific purchases, include the following information for each line item: • Facility Name - Provide the name used to identify the facility. For unbundled RECs, include the term "REC Only" in parentheses after the facility name. • Unit Number - Provide the unit number if a facility has multiple generators that have been assigned unique identification numbers. • Fuel Type - Provide the resource type (solar, natural gas, etc.) that this facility uses to generate electricity. • Location - Provide the state or province in which the facility is located. • RPS ID - Provide the RPS ID of the facility. Any procurement categorized as renewable must be from an RPS certified facility and must have an RPS ID. • Identification Numbers - Provide at least one identification number from either WREGIS, the Energy Information Agency (EIA ID), or the Federal Energy Regulatory Commission (FERC QF ID); all are requested but at least one is required. If a purchase cannot be traced to a specific facility and therefore cannot provide a specific identification number, it must be categorized as an Unspecified Source of Power (see instructions below). • Gross Megawatt Hours Procured - Provide the quantity of electricity procured in MWh from the generating facility. • Megawatt Hours Resold or Consumed - Provide the quantity of electricity resold at wholesale or self-consumed. • Net Megawatt Hours Procured - Provide the quantity of electricity procured minus resold and consumed electricity.
Unspecified Sources of Power: This refers to any purchase not traceable to specific generation sources by any auditable contract trail or equivalent, or to power purchases from a transaction that expressly transferred energy only and not the RECs associated from an RPS-eligible facility. For these purchases, indicate "Unspecified Power" as the Facility Name in Schedule 1. For unspecified sources of power, include the following information for each line item: • Facility Name - Provide the seller of electricity or enter "unspecified" in the facility name field • Megawatt Hours Procured - Provide the quantity of electricity procured in MWh. • Megawatt Hours Resold or Consumed - Provide the quantity of electricty resold at wholesale or self-consumed. • Net Megawatt Hours Procured - Provide the quantity of electricity procured minus resold and consumed electricity.
Retail Supplier Name: Enter the Retail Supplier Name in the cell to the left of the auto-filled Total Net Purchases cell. Electric Service Product Name: Enter the Electric Service Product Name in the cell to the left of the Total Retail Sales cell. Total Retail Sales: Enter the Total Retail Sales in the cell below the auto-filled Total Net Purchases cell. Version: April 2019
Schedule 2: Power Content Label Calculator This schedule is provided as an automated worksheet that uses the information from Schedule 1 to calculate the power content, or resource mix, for each electric service product. The "Percentages" column contains a formula that will proportionally reduce each non-renewable category in order to reconcile any discrepancies between total net purchases and total retail sales (these discrepancies generally arise due to the reporting of unbundled REC purchases). The percentages calculated on this worksheet should be used for your Power Content Label. Attestation This template provides the attestation that must be submitted with the Annual Report to the Energy Commission, stating that the information contained in the applicable schedules is correct and that the power has been sold “once and only once to retail consumers.” For the electronic copy of this filing, fill out the information, then print, sign, and scan the document. This attestation must be included in the package that is transmitted to the Energy Commission. Please provide the annual report and attestation in PDF format and the annual report in Excel format. Version: April 2019
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program For the Year Ending December 31, 2018 SCHEDULE 1: POWER PROCUREMENTS AND RETAIL SALES Applicable to: Retail Suppliers INSTRUCTIONS: Submit a separate annual report for each electric service product offered in 2018. List all purchases (Specific and Unspecified) made ONLY in the 2018 calendar year. Add additional rows if needed. If a purchase was for unbundled RECs include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the fuel type of the generating facility from which the unbundled REC was derived. If power was purchased through a transaction that expressly transferred energy only and not the RECs associated with that energy, identify the power as "Unspecified Power" in the Fuel Type column. If purchased power was from a renewable electrical generation facility that is not certified for participation in California's RPS Program, identify the Fuel Type as "Other".
ALL PROCUREMENTS (Specific and Unspecified)
Location MWh Resold Unit (State or WREGIS FERC QF Gross MWh or Self- Net MWh Facility Name No. Fuel Type Province) RPS ID GU ID EIA ID ID Procured Consumed Procured WAPA - Nimbus Hydro Folsom, CA W 1161 444 437.54 437.54 WAPA - Nimbus -- "RECs only" Hydro Folsom, CA W 1161 444 437.46 437.46 WAPA - Lewiston Hydro CA W 1108 6.56 6.56 WAPA - Lewiston -- "RECs only" Hydro CA W 1108 17.44 17.44 WAPA - Stampede -- "RECs only" Hydro CA W 1177 79 79 Richmond LFG Landfill Gas Richmond, CA W 2781 50831 620 620 Half Moon Bay (Ox Mountain) Landfill Gas Half Moon Bay, CA W 2033 56895 42586 42586 0 Keller Canyon Landfill Gas Pittsburg, CA W 2071 56897 14892 14892 Santa Cruz LFG Landfill Gas Watsonville, CA W 2014 56428 9461 9461 Butte LFG Landfill Gas Paradise, CA W 2848 57771 13521.15 13521.15 Geothermal Plant #1 - Unit 1 Geothermal Geysers, CA W 1254 7368 40041 40041 0 Geothermal Plant #1 - Unit 2 Geothermal Geysers, CA W 1255 7368 36271 36271 0 Geothermal Plant #2 - Unit 4 Geothermal Geysers, CA W 1257 7369 59477 59477 0 SVP - Geothermal Plant #1 - Unit 1 (separate contract for power) Geothermal Geysers, CA W 1254 7368 23290 23290 SVP - Geothermal Plant #1 - Unit 2 (separate contract for power) Geothermal Geysers, CA W 1255 7368 12960 12960 Geo Solar 1 Clearlake -- self-consumed Solar Geysers, CA W 1509 150 150 0 Geo Solar 2 Middletown -- self-consumed Solar Geysers, CA W 2792 171 171 0 Geo Solar 1 Clearlake -- "RECs only" Solar Geysers, CA W 1509 150 150 Geo Solar 2 Middletown -- "RECs only" Solar Geysers, CA W 2792 171 171 Geo OSL -- self-consumed Geothermal Geysers, CA W 4883 3476 3476 0 Geo OSL -- "RECs only" Geothermal Geysers, CA W 4883 3476 3476 Graeagle Hydro Graeagle, CA W 1531 2153.711 2153.711 New Spicer Meadows Hydro Tuolomne County, CA W 1260 54554 1422 1422 High Winds Wind Solano County, CA W 229 56075 21310.6 21310.6 Collierville Large Hydro Murphys, CA W 1258, 1259 54554 36321 36321 Hydro Solar -- self-consumed Solar Murphys, CA W 1266 5 5 0 Hydro Solar -- "RECs only" Solar Murphys, CA W 1266 5 5 WAPA - J.F.Carr Large Hydro CA W 1164 2518 1826.16 1826.16 WAPA - Folsom Large Hydro CA W 1156 thru 5 2518 4343.97 4343.97 WAPA - Keswick Large Hydro CA W 1165 2518 2439.56 2439.56 WAPA - New Melones Large Hydro CA W 1159, 1160 2518 3888.55 3888.55 WAPA - Shasta Large Hydro CA W 1168 thru 7 2518 13558.71 13558.71 WAPA - Spring Creek Large Hydro CA W 1174 2518 1208.12 1208.12 WAPA - Trinity Large Hydro CA W 1175, 1176 2518 2322.91 2322.91 WAPA - O'Neill Large Hydro CA W 1167, 1186 2518 20.9 20.9 Alameda #1 Natural Gas Natural Gas Alameda, CA 7450 637.36 637.36 Alameda #2 Natural Gas Natural Gas Alameda, CA 7450 1424.37 1424.37 Lodi CT #1 Natural Gas Natural Gas Lodi, CA 7451 761.81 761.81 Lodi CT #2 NG (STIG) Natural Gas Lodi, CA 7449 2248.34 2248.34 Seattle City Light Large Hydro 1197 1197 Short-term Market Purchases Unspecified Power 170925 170924.98 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Retail Supplier Name: Alameda Municipal Power Total Net Purchases 347,534
Electric Service Product Name: Total Retail Sales 302,310 Version: April 2019
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program For the Year Ending December 31, 2018 SCHEDULE 2: ANNUAL POWER CONTENT LABEL CALCULATION Applicable to: Retail Suppliers INSTRUCTIONS: Total specificyour specific purchases purchases by fuel (by type fuel and type) enter and these generic values purchases in the firstfrom column. Schedule If purchased1 and enter power these was numbers from ain transaction the first column. that expressly The remainder transferred of this energysheet is only automated. and not theIf for RECs any fuelassociated type (including with that generic) energy, the identify numbers the power in the as "Unspecified Power". Total Retail Sales will autopopulate from Schedule 1. Any difference between total net purchases and total retail sales will be applied pro-rata to each non-renewable fuel type. Each fuel type total will then be divided automatically by retail sales to calculate fuel mix percentages.
Net Purchases Percent of Total (MWh) Retail Sales (MWh)
Specific Purchases Renewable 104,410 35% Biomass & Biowaste 38,494 13% Geothermal 39,726 13% Eligible Hydroelectric 4,554 2% Solar 326 0% Wind 21,311 7% Coal - 0% Large Hydroelectric 67,127 18% Natural Gas 5,072 1% Nuclear - 0% Other - 0% Total Specific Purchases 176,609 54%
Unspecified Power (MWh) 170,925 46%
Total 347,534 100%
Total Retail Sales (MWh) 302,310
Comments:
AGENDA ITEM NO.: 5.G MEETING DATE: 07/15/2019 Version: May 2018 EXHIBIT B
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program Schedule 1 and 2, applicable to: Load Serving Entities For the Year Ending December 31, 2017
Load serving entities are required to use the posted template and are not allowed to make edits to this format. Please fill out the company name and contact information. GENERAL INSTRUCTIONS
COMPANY NAME Alameda Municipal Power
PRODUCT NAME (If Multiple Products Offered) Alameda Green
CONTACT INFORMATION
Name Alan Harbottle
Title Senior Energy Resources Analyst
Mailing Address 2000 Grand St - P.O. Box H
City, State, Zip Alameda, CA, 94501
Phone 510-814-6403
E-mail [email protected]
Website for PCL Posting https://www.alamedamp.com/ghg-power-content-label
Please fill out the schedules that apply to your company’s filing requirements. Provide the annual report and attestation together in PDF format and the annual report in an excel file by email to [email protected]. Remember to fill in the company name above, submit separate reports and attestations for each additional product if multiple electric service products are offered. Report procurements in MWh (not kWh).
NOTE: Information submitted in this report is not automatically held confidential. If your company wishes the information submitted to be considered confidential an authorized representative must submit an application for confidential designation (CEC-13), which can be found on the California Energy Commissions's website at http://www.energy.ca.gov/commission/chief_counsel/documents/CEC13.pdf
If you have questions, contact PSD staff at [email protected] or (916) 653-6222. Version: May 2018
INTRODUCTION
Each worksheet, with the exception of the Attestation, is identified by a schedule number and a title that describes the information to be entered. Power Source Disclosure Program participants are only required to submit schedules that are relevant to their role. If you need to report as a power pool, please use Schedules 3 and 4 found on the PSD webpage: http://www.energy.ca.gov/pcl/
The following schedules are required for load serving entities:
Schedule # Schedule Name 1 Power Procurements and Retail Sales 2 Annual Power Content Label Calculation N/A Attestation Version: May 2018
INSTRUCTIONS Schedule 1: Power Procurements and Retail Sales This worksheet is provided for entering information about all power purchases that were used to support one electric service product covered in this filing. If a load serving entity offers multiple electric service products, it must submit additional reports and attestations for each additional product. Insert additional rows as needed. At the bottom of the sheet, provide the annual sales to retail consumers.
Specified Purchases: A Specified Purchase refers to procured electricity that is traceable to a specific generating facility. If a purchase was for unbundled Renewable Energy Credits (RECs) include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the resource type of the generating facility from which the unbundled REC was derived. Electricity from Renewables Portfolio Standard (RPS) eligible facilities that has been stripped of its RECs should be categorized as "unspecified power." For specific purchases, include the following information for each line item:
• Facility Name - Provide the name used to identify the facility. For unbundled RECs, include the term "REC Only" in parentheses after the facility name . • Unit Number- Provide the unit number if a facility has multiple generators that have been assigned unique identification numbers. • Fuel Type - Provide the resource type (solar, natural gas, etc.) that this facility uses to generate electricity. • Location - Provide the state or province in which the facility is located. • Identification Numbers - Provide at least one identification number from either WREGIS, the Energy Information Agency (EIA ID), or the Federal Energy Regulatory Commission (FERC QF ID). If a purchase cannot be traced to a specific facility and therefore cannot provide a specific identification number, it must be categorized as an Unspecified Source of Power (see instructions below). • RPS ID - Provide the RPS ID of the facility. • Gross Megawatt Hours Procured - Provide the quantity of electricity procured in MWh from the generating facility. • Megawatt Hours Resold or Consumed - Provide the quantity of generation resold at wholesale or self- consumed. • Net Megawatt Hours Procured - Provide the quantity of generation procured minus resold and consumed electricity.
Unspecified Sources of Power: This refers to any purchase not traceable to specific generation sources by any auditable contract trail or equivalent, such as a tradeable commodity system (e.g., power purchased from the wholesale market such that the generating facility cannot be identified), or to power purchases from a transaction that expressly transferred energy only and not the RECs associated from an RPS-eligible facility. For these purchases, if the seller's name is unknown, please indicate "Unspecified Power" as the Facility Name in Schedule 1. For unspecified sources of power, include the following information for each line item: • Facility Name - Provide the seller of electricity or enter "unspecified" in the facility name field • Megawatt Hours Procured - Provide the quantity of electricity procured in MWh. • Megawatt Hours Resold or Consumed - Provide the quantity of generation resold at wholesale or self- consumed. • Net Megawatt Hours Procured - Provide the quantity of generation procured minus resold and consumed electricity. Version: May 2018
Schedule 2: Power Content Label Calculator (for Load Serving Entities) This schedule is an automated worksheet that uses the information from Schedule 1 to calculate the power content, or resource mix, for each electric service product. The percentages column contains a formula that will proportionally reduce each non-renewable category in order to reconcile any discrepancies between total net purchases and total retail sales (these discrepancies generally arise due to the reporting of unbundled REC purchases). The percentages calculated on this worksheet should be used for your Power Content Label. Attestation (for Load Serving Entities) This template provides the attestation that must be submitted with the Annual Report to the Energy Commission, stating that the information contained in the applicable schedules is correct and that the power has been sold “once and only once to retail consumers.” For the electronic copy of this filing, fill out the information then print, sign, and scan the document. This attestation must be included in the package that is transmitted to the Energy Commission. Please provide the annual report and attestation in PDF format and the annual report in an excel file. Version: May 2018
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program
For the Year Ending December 31, 2017 SCHEDULE 1: POWER PROCUREMENTS AND RETAIL SALES Applicable to: Load Serving Entities INSTRUCTIONS: Enter information about power procurements supporting all electricity products for which your company is filing the Annual Report. If you need additional rows, add them from the INSERT menu. Please list all purchases (Specified and Unspecified purchases) as line items under the Facility Name heading. If a procurement was for unbundled RECs include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the fuel type of the generating facility from which the unbundled REC was derived. If procured power was from a transaction that expressly transferred energy only and not the RECs associated with that energy, identify the power as "Unspecified Power" in the Fuel Type column.
ALL PROCUREMENTS (Specified and Unspecified)
Location MWh Resold Unit (State or WREGIS Gross MWh or Self- Net MWh Facility Name No. Fuel Type Province) RPS ID GU ID EIA ID FERC QF ID Procured Consumed Procured Seven Mile Hill I - "REC Only" Wind WY 60807 W975 56843 2284 2284 Mountain Air Projects - "REC Only" Wind ID 62314 W2869 57427, 57428, 57429, 57430, 5 4789 4789 El Estero Wastewater Treatment Plant - "REC Only" Gaseous Biomass CA 62412 W3552 1007 1007 Open Sky Dairy Digester - "REC Only" Gaseous Biomass CA 63347 W5231 QF17-207-000 1656 1656 Pacific Rim Dairy Digester - "REC Only" Gaseous Biomass CA 63683 W4388 59447 500 500 CA - Staples - Poway - "REC Only" Solar CA W837 18 18 CA - Staples - Vista - "REC Only" Solar CA W60 17 17 CA - Walgreens - Paradise - "REC Only" Solar CA W110 9 9 Chuckawalla Valley State Prison - "REC Only" Solar CA W134 440 440 Colorado Green - "REC Only" Wind CO W910 56173 45 45 Ironwood State Prison - Blythe, CA - "REC Only" Solar CA W50 08-519-000 252 252 SLRP - Padre Dam - Willow - "REC Only" Solar CA W918 09-116-000 44 44 Staples - Costa Mesa, CA (#1078) - "REC Only" Solar CA W856 09-087-000 20 20 Staples - Downey, CA (#1386) - "REC Only" Solar CA W54 08-736-000 13 13 Staples - Lake Elsinore, CA (#1387) - "REC Only" Solar CA W854 09-068-000 17 17 Staples - Newport Beach, CA (#410) - "REC Only" Solar CA W57 08-738-000 28 28 Staples - San Clemente, CA (#891) - "REC Only" Solar CA W855 09-041-000 15 15 Staples - Visalia, CA (#326) - "REC Only" Solar CA W114 08-584-000 10 10 0 0
Total Net Purchases 11,164
Total Retail Sales 11,164 Version: May 2018
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program For the Year Ending December 31, 2017 SCHEDULE 2: ANNUAL POWER CONTENT LABEL CALCULATION Applicable to: Load Serving Entities INSTRUCTIONS: Total specificyour specific purchases purchases (by fuel (by type) fuel type)and enterand generic these numbers purchases in thefrom first Schedule column. 1 Nulland powerenter thesepurchases numbers should in the be firstincluded column. with TheUnspecified remainder Power. of this RECsheet only is automated. purchases Ifshould for any be fuel included type (including as part of generic) the fuel thetype numbers they represent. in the Total retail sales information from Schedule 1 will autopopulate on this schedule. Any difference between total net purchases and total retail sales will be applied pro-rata to each non-renewable fuel type. Each fuel type total will them be devided by retail sales to calculate fuel mix percentages.
Net Purchases Percent of Total (MWh) Retail Sales (MWh)
Specific Purchases Renewable 10,236 92% Biomass & Biowaste 3,163 28% Geothermal - 0% Eligible hydroelectric - 0% Solar - 0% Wind 7,073 63% Coal 0% Large Hydroelectric 0% Natural Gas 0% Nuclear 0% Other 928 8% Total Specific Purchases 11,164 100%
Unspecified Power (MWh) 0%
Total 11,164 100%
Total Retail Sales (MWh) 11,164
Comments:
Version: April 2019
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program Schedule 1 and 2, applicable to: Retail Suppliers For the Year Ending December 31, 2018
Retail suppliers are required to use the posted template and are not allowed to make edits to this format. Please complete all requested information. GENERAL INSTRUCTIONS
RETAIL SUPPLIER NAME Alameda Municipal Power
ELECTRIC SERVICE PRODUCT NAME Alameda Green
CONTACT INFORMATION
Name Alan Harbottle
Title Senior Energy Resources Analyst
Mailing Address 2000 Grand St - P.O. Box H
City, State, Zip Alameda, CA, 94501
Phone 510-814-6403
E-mail [email protected]
Website URL for PCL Posting https://www.alamedamp.com/ghg-power-content-label
This Annual Report Template includes Schedules 1 and 2, applicable to retail suppliers. Power pools are required to report using Schedules 3 and 4 provided in a separate reporting template. Submit the Annual Report and Attestation in PDF format with an Excel version of the Annual Report to [email protected]. Remember to fill in the Retail Supplier Name and Product Name above, and submit separate reports and attestations for each additional product if multiple electric service products were offered in the previous year.
NOTE: Information submitted in this report is not automatically held confidential. If your company wishes the information submitted to be considered confidential an authorized representative must submit an application for confidential designation (CEC-13), which can be found on the California Energy Commissions's website at http://www.energy.ca.gov/commission/chief_counsel/documents/CEC13.pdf.
If you have questions, contact PSD staff at [email protected] or (916) 653-0237. Version: April 2019
INTRODUCTION
Each worksheet, with the exception of the Attestation, is identified by a schedule number and a title that describes the information to be entered. Retail suppliers of electricity are required to submit only those schedules that are relevant to their products. Templates for reporting as a power pool, are provided separately as Schedules 3 and 4 on the PSD webpage: http://www.energy.ca.gov/pcl/
The following schedules are required for retail suppliers:
Schedule # Schedule Name 1 Power Procurements and Retail Sales 2 Annual Power Content Label Calculation N/A Attestation Version: April 2019
INSTRUCTIONS Schedule 1: Power Procurements and Retail Sales Retail suppliers of electricty must complete this worksheet by entering information about all power purchases and generation that served the identified electric service product covered in this filing in the prior year. Insert additional rows as needed to report all procurements or generation serving the subject product. Provide the annual retail sales for the subject product in the appropriate space. Any retail supplier that offered multiple electric service products in the prior year must submit separate Annual Reports, including Schedule 1, Schedule 2 and an attestation for each product offered. Specific Purchases: A Specific Purchase refers to procured electricity that is traceable to a specific generating facility. If a purchase was for unbundled Renewable Energy Credits (RECs), include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the resource type of the generating facility from which the unbundled REC was derived. Any purchase of electricity from California Renewables Portfolio Standard (RPS) certified facilities for which the energy was procured without the associated RECs or for which the RECs were subsequenlty resold, must be categorized as "unspecified power." For specific purchases, include the following information for each line item: • Facility Name - Provide the name used to identify the facility. For unbundled RECs, include the term "REC Only" in parentheses after the facility name. • Unit Number - Provide the unit number if a facility has multiple generators that have been assigned unique identification numbers. • Fuel Type - Provide the resource type (solar, natural gas, etc.) that this facility uses to generate electricity. • Location - Provide the state or province in which the facility is located. • RPS ID - Provide the RPS ID of the facility. Any procurement categorized as renewable must be from an RPS certified facility and must have an RPS ID. • Identification Numbers - Provide at least one identification number from either WREGIS, the Energy Information Agency (EIA ID), or the Federal Energy Regulatory Commission (FERC QF ID); all are requested but at least one is required. If a purchase cannot be traced to a specific facility and therefore cannot provide a specific identification number, it must be categorized as an Unspecified Source of Power (see instructions below). • Gross Megawatt Hours Procured - Provide the quantity of electricity procured in MWh from the generating facility. • Megawatt Hours Resold or Consumed - Provide the quantity of electricity resold at wholesale or self-consumed. • Net Megawatt Hours Procured - Provide the quantity of electricity procured minus resold and consumed electricity.
Unspecified Sources of Power: This refers to any purchase not traceable to specific generation sources by any auditable contract trail or equivalent, or to power purchases from a transaction that expressly transferred energy only and not the RECs associated from an RPS-eligible facility. For these purchases, indicate "Unspecified Power" as the Facility Name in Schedule 1. For unspecified sources of power, include the following information for each line item: • Facility Name - Provide the seller of electricity or enter "unspecified" in the facility name field • Megawatt Hours Procured - Provide the quantity of electricity procured in MWh. • Megawatt Hours Resold or Consumed - Provide the quantity of electricty resold at wholesale or self-consumed. • Net Megawatt Hours Procured - Provide the quantity of electricity procured minus resold and consumed electricity.
Retail Supplier Name: Enter the Retail Supplier Name in the cell to the left of the auto-filled Total Net Purchases cell. Electric Service Product Name: Enter the Electric Service Product Name in the cell to the left of the Total Retail Sales cell. Total Retail Sales: Enter the Total Retail Sales in the cell below the auto-filled Total Net Purchases cell. Version: April 2019
Schedule 2: Power Content Label Calculator This schedule is provided as an automated worksheet that uses the information from Schedule 1 to calculate the power content, or resource mix, for each electric service product. The "Percentages" column contains a formula that will proportionally reduce each non-renewable category in order to reconcile any discrepancies between total net purchases and total retail sales (these discrepancies generally arise due to the reporting of unbundled REC purchases). The percentages calculated on this worksheet should be used for your Power Content Label. Attestation This template provides the attestation that must be submitted with the Annual Report to the Energy Commission, stating that the information contained in the applicable schedules is correct and that the power has been sold “once and only once to retail consumers.” For the electronic copy of this filing, fill out the information, then print, sign, and scan the document. This attestation must be included in the package that is transmitted to the Energy Commission. Please provide the annual report and attestation in PDF format and the annual report in Excel format. Version: April 2019
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program
For the Year Ending December 31, 2018 SCHEDULE 1: POWER PROCUREMENTS AND RETAIL SALES Applicable to: Retail Suppliers INSTRUCTIONS: Submit a separate annual report for each electric service product offered in 2018. List all purchases (Specific and Unspecified) made ONLY in the 2018 calendar year. Add additional rows if needed. If a purchase was for unbundled RECs include the term "REC Only" in parentheses after the facility name in the Facility Name column, and categorize the power as the fuel type of the generating facility from which the unbundled REC was derived. If power was purchased through a transaction that expressly transferred energy only and not the RECs associated with that energy, identify the power as "Unspecified Power" in the Fuel Type column. If purchased power was from a renewable electrical generation facility that is not certified for participation in California's RPS Program, identify the Fuel Type as "Other".
ALL PROCUREMENTS (Specific and Unspecified)
Location MWh Resold Unit (State or WREGIS Gross MWh or Self- Net MWh Facility Name No. Fuel Type Province) RPS ID GU ID EIA ID FERC QF ID Procured Consumed Procured Anheuser Busch - Fairfield, CA - "REC Only" Solar CA W923 09-128-000 804 0 804 Cedar Creek II - "REC Only" Wind CO 61384 W1900 57210 2309 0 2309 Staples - Costa Mesa, CA (#1078) - "REC Only" Solar CA W856 09-087-000 72 0 72 Ironwood State Prison - Blythe, CA - "REC Only" Solar CA W50 08-519-000 762 0 762 Fossil Gulch Wind Park - "REC Only" Wind ID W831 56308 04-142-000 186 0 186 Fresno Parking - "REC Only" Solar CA W3402 118 0 118 High Mesa - "REC Only" Wind ID 62361 W3391 13-77 5695 0 5695 Staples - Lake Elsinore, CA (#1387) - "REC Only" Solar CA W854 09-068-000 33 0 33 OPUD Mary Avenue - "REC Only" Solar CA W3404 945 0 945 Open Sky Dairy Digester #1 - "REC Only" Gaseous Biomass CA 63347 W5231 17207000 3278 0 3278 Pacific Rim Dairy Digester - "REC Only" Non-gaseous BiomCA 63683 W4388 59447 2214 0 2214 Staples - San Clemente, CA (#891) - "REC Only" Solar CA W855 08-738-000 28 0 28 SLRP - Padre Dam - Willow - "REC Only" Solar CA W918 09-116-000 157 0 157 Staples - Downey, CA (#1386) - "REC Only" Solar CA W54 08-736-000 18 0 18 Staples - Newport Beach, CA (#410) - "REC Only" Solar CA W57 08-738-000 51 0 51 Staples - Visalia, CA (#326) - "REC Only" Solar CA W114 08-584-000 85 0 85 CA - Staples - Vista - "REC Only" Solar CA W60 46 0 46 CA - Staples - Poway - "REC Only" Solar CA W837 43 0 43 CA - Walgreens - Paradise - "REC Only" Solar CA W110 20 0 20 0
Retail Supplier Name: Alameda Municipal Power Total Net Purchases 16,864
Electric Service Product Name: Alameda Green Total Retail Sales 16,864 Version: April 2019
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program For the Year Ending December 31, 2018 SCHEDULE 2: ANNUAL POWER CONTENT LABEL CALCULATION Applicable to: Retail Suppliers INSTRUCTIONS: Total specificyour specific purchases purchases by fuel (by type fuel and type) enter and these generic values purchases in the firstfrom column. Schedule If purchased1 and enter power these was numbers from ain transaction the first column. that expressly The remainder transferred of this energysheet is only automated. and not theIf for RECs any fuelassociated type (including with that generic) energy, the identify numbers the power in the as "Unspecified Power". Total Retail Sales will autopopulate from Schedule 1. Any difference between total net purchases and total retail sales will be applied pro-rata to each non-renewable fuel type. Each fuel type total will then be divided automatically by retail sales to calculate fuel mix percentages.
Net Purchases Percent of Total (MWh) Retail Sales (MWh)
Specific Purchases Renewable 13,496 80% Biomass & Biowaste 5,492 33% Geothermal - 0% Eligible Hydroelectric - 0% Solar - 0% Wind 8,004 47% Coal - 0% Large Hydroelectric - 0% Natural Gas - 0% Nuclear - 0% Other 3,368 20% Total Specific Purchases 16,864 100%
Unspecified Power (MWh) - 0%
Total 16,864 100%
Total Retail Sales (MWh) 16,864
Comments: "Other" resources include small solar and wind facilities that have not gone through the certification process for RPS-eligible renewables.
AGENDA ITEM NO.: 5.H.1 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-05 ACTION: BY MOTION
To: Honorable Public Utilities Board Submitted by: ______/S/ Robert Orbeta AGM Administration
From: Roger Yang Approved by: ______/S/ Support Services Manager Nicolos Procos General Manager
Subject: By Motion, Authorize the General Manager to Revise Alameda Municipal Power’s Purchasing Policy, Administration Instruction No. 11, to Update for Changes to Division 2, Part 3, Article 3 of the Public Contract Code for Alternative Procedures for Public Projects
RECOMMENDATION
By motion, authorize the General Manager to update Alameda Municipal Power’s purchasing policy, Administration Instruction No. 11, to update for changes to Division 2, Part 3, Article 3 of the Public Contract Code for alternative procedures for public projects.
BACKGROUND
In 1983, the State adopted the California Uniform Public Construction Cost Accounting Act (CUPCCAA) to provide for more flexibility and efficiency in public works contracting. It provided local public entities with the ability to opt into the Act. In 1990, Alameda opted in.
CUPCCAA introduced both formal and informal (or streamlined) procedures for competitively bidding construction contracts. The general principle is that, the larger the project, the more stringent the bidding procedure and the more approvals required from the public entity’s governing board. Smaller projects are afforded more flexible bidding procedures and relief from the requirement to gain the governing board’s approval in order to help reduce the cost and time associated with their completion.
On May 17, 2016, the City Council passed a motion regarding the “Introduction of Ordinance Amending the Alameda Municipal Code by Amending Various Sections of Article IV (Contracts) and Article V (Administrative Procedures and Policies) Concerning Conformance of Alameda’s Bidding Procedures on Public Works Projects to Public Contract Code 22032 and California Uniform Public Construction Cost Accounting.”
On November 21, 2016, the Public Utilities Board (Board) “Delegate[d] Authority to the General Manager or His or Her Designee to Approve Plans and Specifications on Alameda Municipal Power’s (AMP) Public Works Projects and Authorize the Interim General Manager AGENDA ITEM NO.: 5.H.2 MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-05 to Revise Alameda Municipal Power’s Purchasing Policy, Administration Instruction (AI) No. 11, to Conform to Alameda Municipal Code Article IV (Contracts) and Article V (Administrative Procedures and Policies).” Revisions to Administration Instruction No. 11 included the thresholds for Public Works projects to be automatically updated to conform with the California Public Contract Code as adopted by City Ordinance No. 2473 N.S. Section 1.
The California State Controller updated these bidding thresholds in 2000, 2005, 2011, 2015, and 2019. These thresholds now require projects over $200,000 to be formally bid and approved by the public entity’s governing board; between $60,000 and $200,000 to follow the streamlined process; and projects under $60,000 to be done by City forces, negotiated contract, or by purchase order.
DISCUSSION
Staff proposes to update Administration Instruction (AI) No. 11 to be consistent with the City’s Municipal Code, and CUPCCAA and Public Contract Code (PCC’s) current bidding thresholds. As a result of this change, construction projects up to $200,000 would follow the streamlined bidding procedures described above, and Board approval on these projects would no longer be required.
These changes are essential in the ability to deliver on the many capital projects by eliminating months from each project schedule. Updating these bidding thresholds will also reduce project costs. Formal bidding requirements can add up to 10 percent on project costs, given that the documentation often exceeds 150 pages and involves a considerable expenditure of staff time. Finally, smaller local contractors with less administrative staff often are at a disadvantage in responding to more formally bid projects. Updating AMP’s bidding thresholds will enable these local contractors to compete for more of AMP’s projects under the streamlined process, which should enable AMP to get more competitive bids from more contractors.
Adoption of staff’s proposed revisions is likely to enable staff to more efficiently use AMP funds to complete electric utility projects at less expense.
FINANCIAL IMPACT
N/A
EXHIBIT
A. Redlined Administration Instruction No. 11 B. Revised Administration Instruction No. 11 AGENDA ITEM NO.: 5.H MEETING DATE: 07/15/2019 EXHIBIT A
ADMINISTRATIVE INSTRUCTION NO. 11
DATE: November 21, 2016June 17, 2019
SUBJECT: Revised Purchasing Policy
SUPERSEDES: Existing Administrative Instruction No. 11
EFFECTIVE DATE: November 22, 2016June 18, 2019
Purchasing Organization
Purchasing Authority
Purchasing authority is delegated by the General Manager to the Assistant General Managers. Purchasing authority designates This delegation of authority includes designating a buyer Procurement Analyst to be an agent for Alameda Municipal Power (AMP) who may commit funds pursuant to budgetary appropriations. Within the scope of the buyer’s Procurement Analyst’s authority she/he is legally authorized to create contractual obligations for AMP providinged sufficient funds are available.
The Support Services Section is responsible for the commercial aspects of all purchase commitments for supplies, equipment, repairs, construction, and services. These commercial aspects include the development of new sources of supplies, selection of qualified bidders, obtaining and evaluating quotations, negotiation of prices, terms and conditions, preparation of purchase documents, award, and administration of the purchase commitment.
Requisitioning authority and purchasing authority are different and each has a specific purpose.
Requisitioning Authority
Requisitioning authority authorizes the expenditure of funds for specific requirements in specific budget areas. A requisition is the document which contains the definition of the need for a purchased material/service.
Requisitioning authority is delegated from the General Manager to Assistant General Managers. Each of these Assistant General Managers can further delegate requisitioning authority as they determine justified to operate their sections. Requisitions may be originated by any employee. However, before a requisition can be acted upon by the BuyerProcurement Analyst, it must be approved by the appropriate requisitioning authority.
Annually, the Assistant General Managers may file a form with Support Services Section listing departmental personnel with requisitioning authority.
Approval Authorizations
Approval authorizations are established as follows:
Name Requisition Authority Purchase Authority
Public Utilities Board Unlimited Unlimited (PUB)
General Manager $75,000 $75,000
Assistant General $25,000 $25,000 Manager
Support Services $10,000 $10,000 SupervisorManager
BuyerProcurement Analyst $5,000 $5,000
Superintendent, Supervisors, Managers $5,000 $1,000
REV. 10/096/19 2
CONTRACTING FOR CONSTRUCTION/ MAINTENANCE SERVICES
I. PURPOSE
The City has adopted the State of California Uniform Construction Cost Accounting Procedures (UCCAP). As a department of the City, AMP is considered subject to the UCCAP. These procedures are intended to provide uniformity of cost accounting standards for construction work performed or contracted by public entities in the state and a method for the bidding of Public Works projects.
These procedures are designed to provide a synopsis of the general provisions of the UCCAP and adopt local administrative procedures to comply with the intent of the UCCAP. The UCCAP should be consulted for detailed information.
General
The UCCAP permits AMP to solicit bids and award contracts for Public Works projects as follows:
Projects over $175200,000 - Formal Bids
Projects less than $175200,000 - Informal Bids
Projects less than $4560,000 - may be performed by:
1) City / AMP employees 2) Negotiated contract, or 3) Purchase Order
Public projects, as defined by the California Uniform Public Construction Cost Accounting Act and in accordance with the dollar amount limitations listed in Section 22032 of the California Public Contract Code, as amended from time to time by the State Controller, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the California Public Contract Code. The thresholds identified above for Public Works projects shall automatically be updated to conform with the California Public Contract Code as adopted by City Ordinance No. 2473 N.S. Section 1.
Maintenance work is separate and distinct from Public Works projects and does not fall under the provisions of the UCCAP. For accounting purposes, however, the bidding requirements will be observed and shall be as noted for Public Works projects.
REV. 10/096/19 3 II. PROCEDURES
A. Development of Plans and Specifications
1. Plans and specifications for projects shall be reviewed and approved by the Supervising Engineering Manager.
2. The division will prepare plans and specifications using AMP’s standard form, that will permit the widest opportunity for prospective bidders to respond to the request for bids based on the specifications. The Recycling and Source Reduction Policy will be included in specifications.
3. The Support Services Section will forward the specification to the Risk Manager if appropriate and to the City Attorney if the City’s Standard Specifications are not used.
4. The Assistant General Manager will review and approve the Specification.
5. Bid bonds may be required in amounts stated in the specifications. Bid bonds are required for construction services when the agreement exceeds $25,000.
B. Solicitation of Bids and Proposals
1. Projects estimated to cost more than $175200,000 must be let by formal competitive bids.
a. Notices describing the project, stating where to obtain more information, the time and place for submitting bids and their opening shall be:
1. Mailed to trade journals not less than 30 days before the opening of the bids 2. Published in a newspaper of general circulation not less than 14 days before the opening of the bids 3. Mailed to contractors on the bidders list, not less than 10 days before the bid opening 4. Others, if necessary or desired
2. Rejection of Bids. In its discretion, AMP may reject any bids presented, and after reevaluating its cost estimates of the project, AMP shall have the option of either the following:
a. Abandoning the project
REV. 10/096/19 4
b. Readvertising for bids in the manner described by this article
c. By passage of a resolution by a four-fifths vote of its members the PUB declaring that the project can be performed more economically by the employees of the City / AMP, may have the project done by force account without further complying with this article.
3. Projects between $4560,000 and $175200,000 must be let by informal competitive bid procedures.
a. Notices describing the project in general terms, stating how to obtain more information, the time and place for submitting bids will be:
1. Published in trade journals and mailed to contractors on the list of qualified contractors for the category of work to be performed not less than 10 calendar days before bids are due.
2. Sent to only those contractors who are qualified to perform the work if it is proprietary in nature.
3. Sent to others as necessary or desired.
b. If the bids received are in excess of $175200,000 but less than $180,0212,500 then the PUB may, by a 4/5 vote award the contract to lowest responsible bidder if the PUB determines the estimate for the work was reasonable. If the PUB does not award the contract, the specifications must be reviewed and formal bids solicited.
4. Projects less than $4560,000 may be done by force account, negotiated contract or by purchase order. Records must be kept by AMP of all inquiries and informal requests for quotes to substantiate the award.
C. Award of Contract
1. Contracts valued over $175200,000 shall be awarded by the PUB.
2. Contracts valued at less than $175200,000 shall be awarded by the General Manager or her/his designee.
3. The City’s Local Preference Rules and Recycled and Source Reduction REV. 10/096/19 5 Purchasing Policy must be reviewed.
D. Preparation/Review of Contracts
1. All contracts must be approved as to form by the City Attorney.
2. It is strongly recommended that the City Attorney’s office be consulted as early as possible to review the contract.
E. Contract Monitoring and Administration 1. An original copy of all contracts must be kept in the Support Services Section.
2. Divisions will administer the contract and supervise the work specified in the contract, approve progress payments, accept the work and authorize payment of invoices. Copies of all documents must be forwarded to the Support Services Section for inclusion in the Specification / Contract file.
3. The Accounts Payable office will process payments in accordance with the terms of the contract.
III. NOTICE OF PROJECT COMPLETION
A. Acceptance of completed projects
1. Public works projects over $175200,000 will be accepted by the PUB when the project is complete.
2. Public works projects less than $175200,000 will be accepted by the General Manager when the project is complete.
3. The project manager requests acceptance of a Public project using the appropriate report. If the project is being accepted by the PUB, an Administrative Report is prepared. If the project is being accepted by the General Manager, a memo is prepared and routed through your Supervisor and / or Manager.
4. The project manager is responsible for getting a copy of the approved acceptance report to the Support Services Section within two days of the project being accepted.
5. The Support Services Section files a Notice of Completion with the Alameda County Recorders office within 10 days after the project has been accepted.
REV. 10/096/19 6 IV. LIST OF QUALIFIED CONTRACTORS
The Support Services Section will maintain a list of all licensed contractors that are qualified to bid.
1. Annually in November a notice must be sent to appropriate trade journals, by the Support Services Section inviting contractors to submit their names to be included on the list of bidders.
PURCHASING OF MATERIALS/SERVICES
I. GENERAL
Materials and Services, other than professional services are purchased by the Support Services Section, by means of formal or informal bids or by open market purchase.
II. BIDDING REQUIREMENTS
Transactions over $25,000 - formal bids Transactions less than $25,000 - informal bids Transactions less than $10,000 - may be open market purchase Transactions less than $1,000 - may be made without seeking multiple quotations.
III. PROCEDURES
A. Development of Plans and Specifications
1. The section will prepare the specifications for the material or service required. Specifications shall not be unduly restrictive, but written to promote the overall economy and encourage competition.
2. The Support Services Section will forward the specification to the Risk Manager if appropriate and to the City Attorney if the City’s Standard Specifications are not used.
3. The Division Manager will review and approve the Specification.
B. Requisitions
The need for materials or services shall be thoroughly described on a requisition form.
The requisition shall include specifications commensurate with the complexity of
REV. 10/096/19 7 the item or service required.
1. If the material/service was approved in the annual budget, no further requisition review is necessary after 1, 2 and 3 above are complied with.
2. Requisitions for materials/services that are not included in the budget are subject to the following review:
a. Over $25,000 to the PUB b. Less than $25,000 - General Manager c. Less than $10,000 – Assistant General Manager d. Less than $5,000 - Support Services SupervisorManager
3. It is the responsibility of Assistant General Manager to verify the accuracy of account charged.
4. It is the responsibility of the approving authority to insure that funds in the specified account are available to pay for the products and/or services requested.
C. Solicitations of Bids and Proposals
1. Transactions estimated to exceed $25,000 must be let by formal competitive bid.
a. A notice describing the material or service to be purchased, stating where to obtain more information, the time and place for submitting bids and their opening shall be:
1. Published in a newspaper of general circulation at least ten days before the date of opening bids.
2. Mailed to suppliers whose names are on the bidders list.
3. Mailed to other interested suppliers.
2. Transactions estimated to cost between $10,000 and $25,000.
a. Informal bid requests shall be solicited in writing for transactions estimated to cost greater than $10,000 but less than $25,000 from a minimum of three suppliers unless the impracticalities for not doing so are documented.
3. Transactions estimated to be less than $10,000.
REV. 10/096/19 8
a. Quotations shall be solicited from at least three suppliers. b. Solicitation may be verbal or written. All must be documented for future reference.
D. Awards
1. Awards of purchases of materials or services over $25,000 must be approved by the PUB.
2. Awards for materials or services less than $25,000 but more than $10,000 may be made by the General Manager or her/his designee.
3. Awards less than $10,000 may be made by the Assistant General Manager.
4. Awards less than $5,000 may be made by the Support Services SupervisorManager.
5. The City’s Local Preference Rules and Recycled and Source Reduction Policy must be reviewed.
6. All contracts must be approved as to form by the City Attorney.
E. Leases
A. Leases for equipment are considered, for bidding purposes and approvals, the same as a purchase. The total lease value (full term of the lease agreement) will determine the level of bidding and approval criteria.
REV. 10/096/19 9
PERSONAL/PROFESSIONAL SERVICES
I. PURPOSE
This Administrative Policy establishes guidelines for contracting for personal/professional services.
II. BACKGROUND
Personal/professional services are exempt from the formal bid process. This is in accordance with established law that the requirements of competitive bidding ordinarily do not apply to municipal contracts for services involving specialized knowledge or personal skill, such as attorneys, architects, engineers, accountants, specialized consultants, etc.
III. GUIDELINES
1. The item of personal/professional services must be contained in the annual budget as part of a capital project or an item approved by the PUB.
2. Requisitions for personal services contracts up to $5,000 are left to the discretion of the Assistant General Manager when the items are budgeted. (This amount is equivalent to the small claims jurisdictional limit). Personal services contracts up to $5,000 maybe secured by the City’s standard agreement or by Purchase Order. When a Purchase Order is used, the City’s standard Addendum to the Purchase Order must also be used.
3. Requisitions for personal services contracts over $5,000 but less than $75,000 must be approved by the General Manager. Personal/professional services contract from $5,000 - $75,000 may be secured by the City’s standard contract where the project is budgeted or funds deposited. The agreement is to be reviewed by the City Attorney as to form and then signed by the General Manager, providing adequate appropriation has been included in the budget.
4. Requisitions for personal services contracts over $75,000 must be reviewed and approved by the PUB. Personal/professional services in excess of $75,000 will be secured by a written agreement and approved
REV. 10/096/19 10 as to form by the City Attorney and authorized by the PUB. All contracts approved by the PUB require the signature of the City Attorney and General Manager.
5. Personal/professional services for legal services are to be secured by, approved and signed by the City Attorney, providing adequate appropriations have been included in the budget.
IV. SELECTION PROCEDURES
1. Projects estimated to cost more than $75,000 must be formally advertised stating the description of the project, stating where to obtain more information and a time for submitting their proposals.
a. Notices shall be:
1. Published in a newspaper of general circulation 14 days before the due date of the proposal.
2. Mailed to those consultants who have previously expressed an interest to provide service to AMP.
3. Mailed to others, if desired.
2. Request brochures and qualifications for the project. The information furnished by the consultants should provide the following essential information:
a. Firm’s principals stating: experience, background, academic training, and where registered.
b. Qualifications of key personnel to be used on the project.
c. Office location and space availability where work is to be performed.
d. Size of organization and availability of sufficient personnel to complete project within time required.
e. Name of any outside consultants used, how they will be utilized on the project, and the registration of the outside consultant’s principals, if appropriate.
f. List of previous clients and similar projects.
g. List of references, including banks.
REV. 10/096/19 11
h. Length of time in business.
3. Select a desired number of consultants with whom personal interviews are desired. Interviews are to be conducted on an individual basis and not as a group. At the interview, the services to be furnished, and the proposed approach to organization, liaison, completion schedules, and other pertinent items are to be discussed. V. FEE NEGOTIATION
Following interviews and evaluation, the firm deemed to be most qualified shall be selected and fee and contract negotiation entered into. A final determination of the services to be furnished, the type of fee arrangement and actual amount of fee shall be established.
1. Types of Fee Payment.
a. Lump sum or fixed fee. b. Percent of costs of project.* c. Cost of services plus a fixed fee. d. Per diem or hourly basis. e. Cost of services plus a percentage of cost of project.* f. Direct payroll costs times a multiplier to cover overhead and profit. g. Retainer fees, annual or otherwise.
*This type of payment is not allowed on federally-funded projects.
Projects that will utilize special funds, i.e., federal funds will have to be evaluated and fee payment be in accordance with criteria prescribed by funding entity.
2. Fee Determination
The actual fee to be paid will be governed by the complexity of the project and the completeness of services required. In the event that a service and fee agreement cannot be reached with the first consultant selected, negotiations are to be terminated and the next consultant in order of priority called to negotiate.
3. Assessment District Considerations
a. All other factors being equal, the desires of major property owners guaranteeing the consultant’s fee should be given strong consideration in the employment of the consultant.
b. Consulting work performed on a contingency fee basis is
REV. 10/096/19 12 discouraged and not allowed in federally-funded work. Where the fees cannot be adequately guaranteed to the consultant by the property owners or by AMP, the assessment district work can proceed only on a contingent fee basis. In that event the fee shall be increased a sufficient amount over the fee which would otherwise be applicable to compensate the consultant for the risks and the extended payment period involved.
4. Successful negotiation of contracts in excess of $75,000 requires the General Manager to present an Administrative Report to the PUB as a recommendation for award.
VI. SELECTION REVIEW PROCESS
1. Major Projects - Fee of $75,000 or more.
The General Manager or her/his designee will appoint a review board of qualified individuals familiar with the project needs and personal/professional practices to interview those consulting firms which in her/his opinion appear to have the desirable qualifications. The review board should include the Assistant General Manager responsible for the contract administration, the Assistant Manager responsible for the project’s functions, and such other City / AMP staff and/or other qualified professional individuals i.e., representatives from affected Boards and Commissions, who, in her/his judgment have knowledge or capabilities of value in interviewing the prospective consultants.
2. Minor Projects - Fee less than $75,000
When selecting a consultant to provide services on a specific project the General Manager or her/his designee shall consider the capabilities and qualifications of the consultants. The General Manager or designee shall also give consideration to distributing the work among various consultants on an informal rotational basis whenever feasible.
Where AMP has previous experience with particular consultants who have rendered satisfactory services to AMP in the past, the General Manager or her/his designee may determine it unnecessary to go through the procedure outlined herein.
VII. ADDITIONAL CONSIDERATIONS
1. All other factors being equal, consultants whose qualifications are satisfactory, who have sufficient experience and capabilities for providing the necessary professional services and who have offices within the City shall normally be given priority in being considered for employment by
REV. 10/096/19 13 AMP.
Otherwise, consultants outside of the immediate area or not regularly doing professional work on projects within the City shall be considered for employment for the particular project.
2. The firm selected shall be of high ethical and professional standing. All firms considered should be prepared to submit references from persons of known repute.
3. Where the professional is regulated by the State of California, the principal member of the firm must be registered in the State of California in the field of which she/he is to be employed.
4. The project manager assigned to be in direct charge of the work performance must have substantial recent experience in, and have been responsible for the type of work involved in the project. Where appropriate, the manager must also be licensed by the State of California to perform the type of professional work involved in the project. All additional consultants retained by the selected consulting firm as subcontractors must be licensed by the State of California to practice within the field for which they are to be employed.
5. The City Attorney has prepared a suggested contract form which must be used whenever applicable to insure that the City’s interest is protected. All contracts must be approved as to form by the City Attorney.
Elizabeth WarmerdamNicolas Procos Interim General Manager
REV. 10/096/19 14 AGENDA ITEM NO.: 5.H MEETING DATE: 07/15/2019 EXHIBIT B
ADMINISTRATIVE INSTRUCTION NO. 11
DATE: June 17, 2019
SUBJECT: Revised Purchasing Policy
SUPERSEDES: Existing Administrative Instruction No. 11
EFFECTIVE DATE: June 18, 2019
Purchasing Organization
Purchasing Authority
Purchasing authority is delegated by the General Manager to the Assistant General Managers. This delegation of authority includes designating a Procurement Analyst to be an agent for Alameda Municipal Power (AMP) who may commit funds pursuant to budgetary appropriations. Within the scope of the Procurement Analyst’s authority she/he is legally authorized to create contractual obligations for AMP provided sufficient funds are available.
The Support Services Section is responsible for the commercial aspects of all purchase commitments for supplies, equipment, repairs, construction, and services. These commercial aspects include the development of new sources of supplies, selection of qualified bidders, obtaining and evaluating quotations, negotiation of prices, terms and conditions, preparation of purchase documents, award, and administration of the purchase commitment.
Requisitioning authority and purchasing authority are different and each has a specific purpose.
Requisitioning Authority
Requisitioning authority authorizes the expenditure of funds for specific requirements in specific budget areas. A requisition is the document which contains the definition of the need for a purchased material/service.
Requisitioning authority is delegated from the General Manager to Assistant General Managers. Each of these Assistant General Managers can further delegate requisitioning authority as they determine justified to operate their sections. Requisitions may be originated by any employee. However, before a requisition can be acted upon by the Procurement Analyst, it must be approved by the appropriate requisitioning authority.
Annually, the Assistant General Managers may file a form with Support Services Section listing departmental personnel with requisitioning authority.
Approval Authorizations
Approval authorizations are established as follows:
Name Requisition Authority Purchase Authority
Public Utilities Board Unlimited Unlimited (PUB)
General Manager $75,000 $75,000
Assistant General $25,000 $25,000 Manager
Support Services Manager $10,000 $10,000
Procurement Analyst $5,000 $5,000
Superintendent, Supervisors, Managers $5,000 $1,000
REV. 6/19 2
CONTRACTING FOR CONSTRUCTION/ MAINTENANCE SERVICES
I. PURPOSE
The City has adopted the State of California Uniform Construction Cost Accounting Procedures (UCCAP). As a department of the City, AMP is considered subject to the UCCAP. These procedures are intended to provide uniformity of cost accounting standards for construction work performed or contracted by public entities in the state and a method for the bidding of Public Works projects.
These procedures are designed to provide a synopsis of the general provisions of the UCCAP and adopt local administrative procedures to comply with the intent of the UCCAP. The UCCAP should be consulted for detailed information.
General
The UCCAP permits AMP to solicit bids and award contracts for Public Works projects as follows:
Projects over $200,000 - Formal Bids
Projects less than $200,000 - Informal Bids
Projects less than $60,000 - may be performed by:
1) City / AMP employees 2) Negotiated contract, or 3) Purchase Order
Public projects, as defined by the California Uniform Public Construction Cost Accounting Act and in accordance with the dollar amount limitations listed in Section 22032 of the California Public Contract Code, as amended from time to time by the State Controller, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the California Public Contract Code. The thresholds identified above for Public Works projects shall automatically be updated to conform with the California Public Contract Code as adopted by City Ordinance No. 2473 N.S. Section 1.
Maintenance work is separate and distinct from Public Works projects and does not fall under the provisions of the UCCAP. For accounting purposes, however, the bidding requirements will be observed and shall be as noted for Public Works projects.
REV. 6/19 3 II. PROCEDURES
A. Development of Plans and Specifications
1. Plans and specifications for projects shall be reviewed and approved by the Engineering Manager.
2. The division will prepare plans and specifications using AMP’s standard form, that will permit the widest opportunity for prospective bidders to respond to the request for bids based on the specifications. The Recycling and Source Reduction Policy will be included in specifications.
3. The Support Services Section will forward the specification to the Risk Manager if appropriate and to the City Attorney if the City’s Standard Specifications are not used.
4. The Assistant General Manager will review and approve the Specification.
5. Bid bonds may be required in amounts stated in the specifications. Bid bonds are required for construction services when the agreement exceeds $25,000.
B. Solicitation of Bids and Proposals
1. Projects estimated to cost more than $200,000 must be let by formal competitive bids.
a. Notices describing the project, stating where to obtain more information, the time and place for submitting bids and their opening shall be:
1. Mailed to trade journals not less than 30 days before the opening of the bids 2. Published in a newspaper of general circulation not less than 14 days before the opening of the bids 3. Mailed to contractors on the bidders list, not less than 10 days before the bid opening 4. Others, if necessary or desired
2. Rejection of Bids. In its discretion, AMP may reject any bids presented, and after reevaluating its cost estimates of the project, AMP shall have the option of either the following:
a. Abandoning the project
REV. 6/19 4
b. Readvertising for bids in the manner described by this article
c. By passage of a resolution by a four-fifths vote of its members the PUB declaring that the project can be performed more economically by the employees of the City / AMP, may have the project done by force account without further complying with this article.
3. Projects between $60,000 and $200,000 must be let by informal competitive bid procedures.
a. Notices describing the project in general terms, stating how to obtain more information, the time and place for submitting bids will be:
1. Published in trade journals and mailed to contractors on the list of qualified contractors for the category of work to be performed not less than 10 calendar days before bids are due.
2. Sent to only those contractors who are qualified to perform the work if it is proprietary in nature.
3. Sent to others as necessary or desired.
b. If the bids received are in excess of $200,000 but less than $212,500 then the PUB may, by a 4/5 vote award the contract to lowest responsible bidder if the PUB determines the estimate for the work was reasonable. If the PUB does not award the contract, the specifications must be reviewed and formal bids solicited.
4. Projects less than $60,000 may be done by force account, negotiated contract or by purchase order. Records must be kept by AMP of all inquiries and informal requests for quotes to substantiate the award.
C. Award of Contract
1. Contracts valued over $200,000 shall be awarded by the PUB.
2. Contracts valued at less than $200,000 shall be awarded by the General Manager or her/his designee.
3. The City’s Local Preference Rules and Recycled and Source Reduction REV. 6/19 5 Purchasing Policy must be reviewed.
D. Preparation/Review of Contracts
1. All contracts must be approved as to form by the City Attorney.
2. It is strongly recommended that the City Attorney’s office be consulted as early as possible to review the contract.
E. Contract Monitoring and Administration 1. An original copy of all contracts must be kept in the Support Services Section.
2. Divisions will administer the contract and supervise the work specified in the contract, approve progress payments, accept the work and authorize payment of invoices. Copies of all documents must be forwarded to the Support Services Section for inclusion in the Specification / Contract file.
3. The Accounts Payable office will process payments in accordance with the terms of the contract.
III. NOTICE OF PROJECT COMPLETION
A. Acceptance of completed projects
1. Public works projects over $200,000 will be accepted by the PUB when the project is complete.
2. Public works projects less than $200,000 will be accepted by the General Manager when the project is complete.
3. The project manager requests acceptance of a Public project using the appropriate report. If the project is being accepted by the PUB, an Administrative Report is prepared. If the project is being accepted by the General Manager, a memo is prepared and routed through your Supervisor and / or Manager.
4. The project manager is responsible for getting a copy of the approved acceptance report to the Support Services Section within two days of the project being accepted.
5. The Support Services Section files a Notice of Completion with the Alameda County Recorders office within 10 days after the project has been accepted.
REV. 6/19 6 IV. LIST OF QUALIFIED CONTRACTORS
The Support Services Section will maintain a list of all licensed contractors that are qualified to bid.
1. Annually in November a notice must be sent to appropriate trade journals, by the Support Services Section inviting contractors to submit their names to be included on the list of bidders.
PURCHASING OF MATERIALS/SERVICES
I. GENERAL
Materials and Services, other than professional services are purchased by the Support Services Section, by means of formal or informal bids or by open market purchase.
II. BIDDING REQUIREMENTS
Transactions over $25,000 - formal bids Transactions less than $25,000 - informal bids Transactions less than $10,000 - may be open market purchase Transactions less than $1,000 - may be made without seeking multiple quotations.
III. PROCEDURES
A. Development of Plans and Specifications
1. The section will prepare the specifications for the material or service required. Specifications shall not be unduly restrictive, but written to promote the overall economy and encourage competition.
2. The Support Services Section will forward the specification to the Risk Manager if appropriate and to the City Attorney if the City’s Standard Specifications are not used.
3. The Division Manager will review and approve the Specification.
B. Requisitions
The need for materials or services shall be thoroughly described on a requisition form.
The requisition shall include specifications commensurate with the complexity of
REV. 6/19 7 the item or service required.
1. If the material/service was approved in the annual budget, no further requisition review is necessary after 1, 2 and 3 above are complied with.
2. Requisitions for materials/services that are not included in the budget are subject to the following review:
a. Over $25,000 to the PUB b. Less than $25,000 - General Manager c. Less than $10,000 – Assistant General Manager d. Less than $5,000 - Support Services Manager
3. It is the responsibility of Assistant General Manager to verify the accuracy of account charged.
4. It is the responsibility of the approving authority to insure that funds in the specified account are available to pay for the products and/or services requested.
C. Solicitations of Bids and Proposals
1. Transactions estimated to exceed $25,000 must be let by formal competitive bid.
a. A notice describing the material or service to be purchased, stating where to obtain more information, the time and place for submitting bids and their opening shall be:
1. Published in a newspaper of general circulation at least ten days before the date of opening bids.
2. Mailed to suppliers whose names are on the bidders list.
3. Mailed to other interested suppliers.
2. Transactions estimated to cost between $10,000 and $25,000.
a. Informal bid requests shall be solicited in writing for transactions estimated to cost greater than $10,000 but less than $25,000 from a minimum of three suppliers unless the impracticalities for not doing so are documented.
3. Transactions estimated to be less than $10,000.
REV. 6/19 8
a. Quotations shall be solicited from at least three suppliers. b. Solicitation may be verbal or written. All must be documented for future reference.
D. Awards
1. Awards of purchases of materials or services over $25,000 must be approved by the PUB.
2. Awards for materials or services less than $25,000 but more than $10,000 may be made by the General Manager or her/his designee.
3. Awards less than $10,000 may be made by the Assistant General Manager.
4. Awards less than $5,000 may be made by the Support Services Manager.
5. The City’s Local Preference Rules and Recycled and Source Reduction Policy must be reviewed.
6. All contracts must be approved as to form by the City Attorney.
E. Leases
A. Leases for equipment are considered, for bidding purposes and approvals, the same as a purchase. The total lease value (full term of the lease agreement) will determine the level of bidding and approval criteria.
REV. 6/19 9
PERSONAL/PROFESSIONAL SERVICES
I. PURPOSE
This Administrative Policy establishes guidelines for contracting for personal/professional services.
II. BACKGROUND
Personal/professional services are exempt from the formal bid process. This is in accordance with established law that the requirements of competitive bidding ordinarily do not apply to municipal contracts for services involving specialized knowledge or personal skill, such as attorneys, architects, engineers, accountants, specialized consultants, etc.
III. GUIDELINES
1. The item of personal/professional services must be contained in the annual budget as part of a capital project or an item approved by the PUB.
2. Requisitions for personal services contracts up to $5,000 are left to the discretion of the Assistant General Manager when the items are budgeted. (This amount is equivalent to the small claims jurisdictional limit). Personal services contracts up to $5,000 maybe secured by the City’s standard agreement or by Purchase Order. When a Purchase Order is used, the City’s standard Addendum to the Purchase Order must also be used.
3. Requisitions for personal services contracts over $5,000 but less than $75,000 must be approved by the General Manager. Personal/professional services contract from $5,000 - $75,000 may be secured by the City’s standard contract where the project is budgeted or funds deposited. The agreement is to be reviewed by the City Attorney as to form and then signed by the General Manager, providing adequate appropriation has been included in the budget.
4. Requisitions for personal services contracts over $75,000 must be reviewed and approved by the PUB. Personal/professional services in excess of $75,000 will be secured by a written agreement and approved as to form by the City Attorney and authorized by the PUB. All contracts
REV. 6/19 10 approved by the PUB require the signature of the City Attorney and General Manager.
5. Personal/professional services for legal services are to be secured by, approved and signed by the City Attorney, providing adequate appropriations have been included in the budget.
IV. SELECTION PROCEDURES
1. Projects estimated to cost more than $75,000 must be formally advertised stating the description of the project, stating where to obtain more information and a time for submitting their proposals.
a. Notices shall be:
1. Published in a newspaper of general circulation 14 days before the due date of the proposal.
2. Mailed to those consultants who have previously expressed an interest to provide service to AMP.
3. Mailed to others, if desired.
2. Request brochures and qualifications for the project. The information furnished by the consultants should provide the following essential information:
a. Firm’s principals stating: experience, background, academic training, and where registered.
b. Qualifications of key personnel to be used on the project.
c. Office location and space availability where work is to be performed.
d. Size of organization and availability of sufficient personnel to complete project within time required.
e. Name of any outside consultants used, how they will be utilized on the project, and the registration of the outside consultant’s principals, if appropriate.
f. List of previous clients and similar projects.
g. List of references, including banks.
REV. 6/19 11 h. Length of time in business.
3. Select a desired number of consultants with whom personal interviews are desired. Interviews are to be conducted on an individual basis and not as a group. At the interview, the services to be furnished, and the proposed approach to organization, liaison, completion schedules, and other pertinent items are to be discussed. V. FEE NEGOTIATION
Following interviews and evaluation, the firm deemed to be most qualified shall be selected and fee and contract negotiation entered into. A final determination of the services to be furnished, the type of fee arrangement and actual amount of fee shall be established.
1. Types of Fee Payment.
a. Lump sum or fixed fee. b. Percent of costs of project.* c. Cost of services plus a fixed fee. d. Per diem or hourly basis. e. Cost of services plus a percentage of cost of project.* f. Direct payroll costs times a multiplier to cover overhead and profit. g. Retainer fees, annual or otherwise.
*This type of payment is not allowed on federally-funded projects.
Projects that will utilize special funds, i.e., federal funds will have to be evaluated and fee payment be in accordance with criteria prescribed by funding entity.
2. Fee Determination
The actual fee to be paid will be governed by the complexity of the project and the completeness of services required. In the event that a service and fee agreement cannot be reached with the first consultant selected, negotiations are to be terminated and the next consultant in order of priority called to negotiate.
3. Assessment District Considerations
a. All other factors being equal, the desires of major property owners guaranteeing the consultant’s fee should be given strong consideration in the employment of the consultant.
b. Consulting work performed on a contingency fee basis is discouraged and not allowed in federally-funded work. Where the
REV. 6/19 12 fees cannot be adequately guaranteed to the consultant by the property owners or by AMP, the assessment district work can proceed only on a contingent fee basis. In that event the fee shall be increased a sufficient amount over the fee which would otherwise be applicable to compensate the consultant for the risks and the extended payment period involved.
4. Successful negotiation of contracts in excess of $75,000 requires the General Manager to present an Administrative Report to the PUB as a recommendation for award.
VI. SELECTION REVIEW PROCESS
1. Major Projects - Fee of $75,000 or more.
The General Manager or her/his designee will appoint a review board of qualified individuals familiar with the project needs and personal/professional practices to interview those consulting firms which in her/his opinion appear to have the desirable qualifications. The review board should include the Assistant General Manager responsible for the contract administration, the Assistant Manager responsible for the project’s functions, and such other City / AMP staff and/or other qualified professional individuals i.e., representatives from affected Boards and Commissions, who, in her/his judgment have knowledge or capabilities of value in interviewing the prospective consultants.
2. Minor Projects - Fee less than $75,000
When selecting a consultant to provide services on a specific project the General Manager or her/his designee shall consider the capabilities and qualifications of the consultants. The General Manager or designee shall also give consideration to distributing the work among various consultants on an informal rotational basis whenever feasible.
Where AMP has previous experience with particular consultants who have rendered satisfactory services to AMP in the past, the General Manager or her/his designee may determine it unnecessary to go through the procedure outlined herein.
VII. ADDITIONAL CONSIDERATIONS
1. All other factors being equal, consultants whose qualifications are satisfactory, who have sufficient experience and capabilities for providing the necessary professional services and who have offices within the City shall normally be given priority in being considered for employment by AMP.
REV. 6/19 13
Otherwise, consultants outside of the immediate area or not regularly doing professional work on projects within the City shall be considered for employment for the particular project.
2. The firm selected shall be of high ethical and professional standing. All firms considered should be prepared to submit references from persons of known repute.
3. Where the professional is regulated by the State of California, the principal member of the firm must be registered in the State of California in the field of which she/he is to be employed.
4. The project manager assigned to be in direct charge of the work performance must have substantial recent experience in, and have been responsible for the type of work involved in the project. Where appropriate, the manager must also be licensed by the State of California to perform the type of professional work involved in the project. All additional consultants retained by the selected consulting firm as subcontractors must be licensed by the State of California to practice within the field for which they are to be employed.
5. The City Attorney has prepared a suggested contract form which must be used whenever applicable to insure that the City’s interest is protected. All contracts must be approved as to form by the City Attorney.
Nicolas Procos General Manager
REV. 6/19 14 AGENDA ITEM NO.: 6.A MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-06 ACTION: FOR INFORMATION ONLY
To: Honorable Public Utilities Board Submitted by: ______/S/ Vidhi Chawla AGM - Energy Resource Planning
From: Vidhi Chawla Approved by: ______/S/ AGM - Energy Resource Planning Nicolas Procos General Manager
Subject: For Information Only, Review Results of Alternate Rate Analysis for Electric Vehicle Owners ______
RECOMMENDATION
For Information Only, Review Results of Alternate Rate Analysis for Electric Vehicle Owners.
BACKGROUND
On January 28, 2019, Public Utilities Board (Board) adopted Alameda Municipal Power's (AMP) Strategic Plan that aims to support opportunities in the area of electrification of transportation. On May 20, 2019, AMP staff presented a Transportation Electrification Customer Program Implementation Proposal, which focused on four different areas: raising awareness, incentives to reduce fixed costs, incentives to reduce operating costs and promoting infrastructure. In order to provide incentives to reduce operating costs, AMP will provide free charging at its service center public chargers starting July 1, 2019. Additionally, AMP staff has been evaluating a time-of-use (TOU) pilot for residential electric vehicle (EV) owners.
DISCUSSION
AMP hired Nathan Inc. to analyze options for alternate rate structures for residential EV owners and the results of the analysis are presented in the attached presentation (Exhibit A).
FINANCIAL IMPACT
There is no financial impact at this time. Financial considerations will be presented when staff will bring back a specific proposal for a TOU pilot program to the Board.
LINKS TO BOARD POLICY AND OBJECTIVES
AMP Strategic Plan 1. Issue: Sustainability, Strategy 1 2. Issue: Business Resiliency, Strategy 2 AGENDA ITEM NO.: 6.A MEETING DATE: 07/15/2019 ADMINISTRATIVE REPORT NO.: 2020-06
EXHIBITS
A. Presentation
AGENDA ITEM NO.: 6.A MEETING DATE: 07/15/2019 EXHIBIT A
Analysis of Alternate Rate Structures for Electric Vehicle Owners
Adam Borison Greg Hamm Senior Vice President CEO Nathan Associates Inc. Stratelytics Email: [email protected] Email: [email protected]
July 2019
Outline • Background • Rate Analysis and Recommendation • Next Steps • Discussion
2 Motivation for new Electric Vehicle (EV) rate AMP • Support AMP’s strategic plan to encourage electrification of transportation • Encourage lower cost energy use patterns, while meeting AMP’s revenue requirements Customers • Provide an opportunity for EV customers to save on their electric bill • Simplify the rate structure for EV customers
3 2018 EV Status*
BEV – Battery Electric Vehicles PHEV – Plug-In Hybrid Electric Vehicles L1 Charging: 120 Volt Charging L2 Charging: 240 Volt Charging
* Please note that this data is based on AMP’s EV discount application data. Information about level of charging was self-reported by customers. AMP has not verified this information.
4 Energy Use: EV and Non-EV Customers
• On average, EV customers used more electricity than non-EV customers even before getting an EV • On average, customers with L1 charging use less electricity than those with L2 charging
Summary of Average Yearly Bill and Usage*
BEV & L2 BEV & L1 PHEV & L2 PHEV & L1 Non-EV Customer Yearly Bill $ 1,692 $ 1,212 $ 1,669 $ 1,295 $ 788 Yearly Load Pre-EV (kWh) 6205 5178 6106 6058 3886 Yearly Load Post-EV (kWh) 8409 6644 8323 6950 3886
*Please note that this data is summarized based on AMP’s EV discount application data. Information about level of charging was self-reported by customers. AMP has not verified this information.
5 Load Shapes and Market Prices
AMP’s marginal costs are the highest in evening hours when EV customer load is ramping up
6 Key Concepts The magnitudes of the following effects is highly uncertain. It varies based on awareness, mix of uses, region, and other factors.
• Substitution Effect : Customers shift load from higher price periods to lower price periods.
• Own Price Effect : Customers use less (more) when prices rise (fall). ‒ No Own Price Effect is considered in the analysis ‒ Overall use of electricity doesn’t change with adoption of a different rate
7 Outline • Background • Rate Analysis and Recommendation • Next Steps • Discussion
8 Options Evaluated for EV Customers
Fixed Charge Discount Rate Type Variable Rate ($/kWh) ($/Month) ($/Month)
*Tier 1: $0.11168 AMP’s current rate Tier 2: $0.17953 $17.30 $9-21** (Tiered) Tier 3: $0.27233 *tier kWh allowance differs summer and winter
Option A - Night Time 0600-2200 hours: $0.235 $17.30 N/A Discount 2200-0600 hours: $0.07
$17.30 1700-2100 hours: $0.50 Option B – High Peak N/A All other hours: $0.12
$17.30 1600-2200 hours: $0.26 Option C – Mid Peak N/A All other hours: $0.13
** AMP’s monthly EV discount may be discontinued in future Staff Recommendation
9 Bill Impacts and AMP costs • Customers who are currently charging EVs during 5-9 pm and can shift EV charging to after 9 pm will see the most benefit.
Option B* Option B Option B Current Low Nominal High Customer Yearly Bill $ 1,446 $ 1,504 $ 1,403 $ 1,324 Change in AMP's Costs $ (30) $ (46) $ (58) Customer Net Bill Change $ - $ 58 $ (43) $ (122) AMP Net Revenue Change** $ - $ 88 $ 2 $ (65) Off-Peak (kWh) 5943 6464 6731 6938 Peak (kWh) 1563 1042 775 568
Low Substitution E.g., Shift Use of one major appliance to lower priced hours Nominal Substitution E.g., Shift Use of EV charging to lower priced hours High Substitution E.g., Shift use of major appliances and EV charging to lower priced hours
*Option B: Fixed Charge: $17.30/month; Variable Rate: 5 pm – 9 pm: $0.50/kWh, all other hours: $0.12 ** AMP Net Revenue = AMP Revenue – AMP Cost
10 Energy Use and Load Shifting Opportunities EV Charging presents the biggest opportunity for savings through load shifting
Approximate Annual Electric Appliance Typical Use Profile Assumption Energy Use 30kWh battery; 10,000 miles per Electric Car Charging 3500 kWh year
Oven 2 hours per week, 3kWh per hour 300 kWh
15 hours per week, 0.4kWh per Plasma TV 300 kWh hour 7 loads per week, 1.5 kWh per Dishwasher 525 kWh load 200 loads per year, 1 kWh per Clothes Washer 200 kWh load
Electric Clothes Dryer 200 loads per year, 3kWh per load 600 kWh
11 Cost of Charging – Adding an EV
EV driver Profile & Charging
Miles Traveled per day 35 Charge Required per day (kWh) 10 # Hours for charging (L1, 120 V) 7 # Hours for charging (L2, 240 V) 3
Charging Cost Charging Cost Daily Start Time Charging Cost (Option B, L1 (Option B, L2 for Charging (Current Rate) Charging) Charging)
5 pm $814 $ 1,231 $ 1,825 After 9 pm $814 $ 438 $ 438
12 Other Utilities - Time-Of-Use (TOU) Rates • SMUD (EV) • Fixed charge $20.30 • Two seasons and 7 different rates • Lowest: Not Summer, Midnight to 6 AM - $0.089 • Highest: Summer, 5 PM – 8 PM - $0.2835 • PG&E (EV) • Fixed charge $9.86 • Two seasons and 6 different rates • Lowest: Summer, 11 PM to 7 AM - $0.12559 • Highest: Summer, 2 PM to 9 PM - $0.48889
13 Recommendation–Option B for TOU Pilot Pros • It is most likely to have an impact on customer behavior • It is very well aligned with AMP’s marginal cost • It will create opportunities for significant savings for customers • It is easy to implement for AMP and customers Cons • It could have a significant impact on customer bills if behavior remains unchanged • For customers, current rate structure may work better if load shifting is not possible
14
Outline • Background • Rate Analysis and Recommendation • Next Steps • Discussion
15 Next Steps • Staff recommends Option B for a TOU pilot for AMP’s EV customers • Staff will incorporate feedback from the Board and develop necessary procedures to implement pilot program • Staff will bring a specific proposal for a pilot program to the Board in December 2019 ‒ This will include a transition plan from AMP’s EV discount to the new rate structure
16 Outline • Background • Rate Analysis and Recommendation • Next Steps • Discussion
17
Discussion and Feedback
18
To: Honorable President and Members of the Public Utilities Board From: Nicolas Procos, General Manager Re: General Manager’s Report – July, 2019
PUB Highlights
PUB Commissioner Appointment – Commissioner Laura Giuntini was re-appointed to the PUB to serve another four-year term. Staff is excited that Commissioner Giuntini is returning to the Board to continue the great work she and the other Commissioners have done over the past few years.
Economic Development: o Marina Village Business Park, a 1,073,339 square-foot business park along Alameda’s west end waterfront, was sold in June 2019 to DRA Advisors and Local Capital Group for $266.9 million dollars. Marina Village is one of the East Bay’s premier Class A Office, Flex, and Tech campuses encompassing more than 200 acres, 30 buildings, and over 1 million rentable square feet of space. The transaction represents a valuation of approximately $241 per square foot. The new owners intend to emphasize the park’s ability to serve the life-sciences and biotech market segments. Current tenants at the park include: the administrative headquarters of Cost Plus; Insite Vision; the American Cancer Society; Aqua Metals; Alveo Technologies; RGB Spectrum; and Telecare.
o The average asking rent for the northern Alameda submarket was about $38.16 per square foot annually in the first quarter of 2019, compared to the Oakland-East Bay's overall average of about $46.80, which marks a 1.6 percent increase from the last quarter. That increase was driven, in part, by higher demand for Class A office space in Alameda, Jack London Square, and Oakland. The vacancy rate, meanwhile, was about 11.7 percent, as compared to 7.7 percent in the East Bay, according to commercial real estate firm CBRE.
Staffing: o Johnstone Kipyator started his new role at Alameda Municipal Power (AMP) on June 24th as an Energy Resources Analyst. Johnstone has a Bachelor's and Master's degree in Energy Resources Engineering from Stanford University.
o Engineering welcomed new intern, Patricia Liu. Patricia is a fourth year electrical engineering student from Cal Poly who will be helping out with power system GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.2 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
software studies, technical specifications, and underground utility district easement acquisition.
Energy Demand: AMP's fiscal year 2019 peak demand occurred this past month during the heat wave in the second week of June, which capped out at 62.1 MW.
4th of July o AMP had two electric vehicles, a bucket truck, flatbed truck, and one of our trouble trucks in the parade this year. Big thanks to Commissioner Jerry Serventi and Susan Serventi for representing the Public Utilities Board for a third consecutive year. Also thank you to the many staff members that put in time to help prepare for the parade.
o An outage occurred to two commercial customers (Peet’s Coffee, Bucket O’Crawfish). Linemen arrived onsite and determined a bad underground cable feeding a pad mount transformer was the issue. Crews and support staff worked until midnight and were able to restore power the next morning when access to customer facilities was available for testing. Big thanks to AMP’s dedicated, hardworking staff for creatively addressing the outage to get the customers back online.
GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.3 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019 CUSTOMER PROGRAMS & EXPERIENCE
Table 1: Summary of Energy Efficiency Programs as of June 30, 2019
SUMMARY OF ENERGY EFFICIENCY PROGRAMS AS OF June 30, 2019*
Annual Cumulative Percent Savings Energy Program 1st Q 2nd Q 3rd Q 4th Q of Annual Target Savings Target kWh/yr kWh/yr Residential 58,000 5,958 7,220 4,176 4,948 22,302 38% Refrigeration Residential 238,000 3,021 3,608 2,889 3,288 12,806 5% Lighting Residential 1,979 3,081 2,363 1,730 9,152 Other Energy Plus 920,000 594,362 250,484 481,057 533,031 1,858,934 202% Non-Residential Lighting, 179,000 11,193 35,146 80,567 93,472 220,378 123% Custom Non-Residential Customized, 176,000 1,418 0 2,970 0 4,388 2% Other Non-Residential New 42,000 0 0 0 0 0 0% Construction Non- Residential, 0 0 0 0 0 Other TOTAL 1,613,000 617,931 299,539 574,021 636,469 2,127,960 132% *Numbers represent gross savings
GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.4 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
90 80 3 70 60 50 4 40 30 Commercial 20 10 81 31 46 43 24 Residential 0 Number of EV Chargers FY 2018 FY 2019 Q1 FY 2019 Q2 FY 2019 Q3 FY 2019 Q4
Figure 1: Electric Vehicle Charger Rebates
900 834 800
700
600
500 519
400 341 300 80 238 200 167 73 233 100 89 27 42 27 26 114 48 53 49 79 0 FY05-FY14 FY15 FY16 FY17 FY18 FY19
BEV PHEV Cumulative Enrollments
Figure 2: Electric Vehicle Discount Program Participation GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.5 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
90
80
70
60
50 ERG Pending
40 NEM ERG 30
20
10
0 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
2019 data as of 6/30/19
Figure 3: Residential Solar Interconnections
12
10
8 ERG Pending 6 ERG 4 NEM
2
0 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
2019 data as of 6/30/19
Figure 4: Commercial Solar Interconnections GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.6 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
14
12
10
8 Pending Permit Issued 6 Permit Finaled
4
2
0 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19
Figure 5: Battery Storage
GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.7 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019 FINANCIALS
Table 2: Monthly and Year to Date Total Operating Revenue and Expense Report as of June 30, 2019
Report Status as of: Annual (FY) Monthly To Date June 30, 2019
Goal Result Goal Result Total Operating Revenue - Electric 5,192,301 5,698,374 58,829,022 59,868,482 (May 2019) Total Operating Expense - Electric 4,353,548 3,328,477 50,154,406 46,754,429 (May 2019) Note: Shaded areas indicate the data is displayed on the accompanying graphs
GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.8 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$-
Result Last Year
Figure 6: Fiscal Year 2019 Cumulative Net Income - Electric
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$-
Goal / Expectation Last Year Result
Figure 7: Fiscal Year 2019 Monthly Operating Revenue – Electric GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.9 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$-
Goal / Expectation Last Year Result
Figure 8: Fiscal Year 2019 Monthly Operating Expense – Electric
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
$-
Goal / Expectation Last Year Result
Figure 9: Fiscal Year 2019 Cumulative Operating Revenue – Electric GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.10 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
$-
Goal / Expectation Last Year Result
Figure 10: Fiscal Year 2019 Cumulative Operating Expense – Electric
$5,000,000 $4,514,885 $4,500,000
$4,000,000 $3,634,385
$3,500,000
$3,000,000 $2,844,385
$2,500,000 $2,114,533 $2,000,000 $1,557,873 $1,500,000 $918,325 $719,350 $1,000,000 $682,110 $756,590 $781,590 $249,900 $465,150 $500,000 $406,300 $126,500 $- $- $- FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Actual Actual Actual Actual Actual Actual Actual Actual
C&T C&T Revenue Spending
Figure 11: Cap & Trade (CT) Cumulative Through May 2019 GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.11 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
$40,000,000
$35,379,733 $35,000,000 $31,408,933 $30,000,000 $25,466,053 $25,000,000 $22,452,427
$20,000,000 $16,645,137 $15,000,000 $10,460,617 $9,431,590 $10,000,000 $7,704,110 $7,898,680 $3,180,980 $5,000,000 $4,033,859
$- $- $30,236 $41,470 $1,237,660 $0 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Actual Actual Actual Actual Actual Actual Actual Actual
REC Sales Rec Sales Revenue Spending
Figure 122: Renewable Energy Credits (REC) Sales Cumulative Through May 2019
GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.12 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019 OPERATIONAL STATISTICS
10 9 8 7 6 5
Minutes 4 SAIDI (FY19) Minutes 3 AVG APPA Region 6* 2 1 0 Jul 18 Jul 18 Aug 18 Sep 18 Oct 18 Nov 18 Dec 19 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun
Month
Figure 13: System Average Interruption Duration Index (SAIDI) Fiscal Year 2019
*Based on Benchmark study of APPA Region 6
SAIDI= Sum of customer-minutes off for all interruptions Total number of customers served
System Average Interruption Duration Index (SAIDI): SAIDI is defined as the average duration of interruptions for customers served during a specified time period. Similar to CAIDI, but the number of customers served instead of affected is used. The unit is minutes. A common usage of SAIDI is "If all customers were without power the same amount of time, they would have been out for _____ minutes. GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.13 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
1.4 1.2
1.0 0.8
0.6 # of outages # of outages 0.4 AVG APPA Region 6* 0.2 0.0 Jul 18 Jul 18 Aug 18 Sep 18 Oct 18 Nov 18 Dec 19 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun
Month
Figure 14: System Average Interruption Frequency Index (SAIFI) Fiscal Year 2019
*Based on Benchmark study of Western Regional Utilities
Total # of customers affected by SAIFI= interruptions Total number of customers served
System Average Interruption Frequency Index (SAIFI): SAIFI describes the average number of times a customer experiences a sustained interruption during a specified time period. The unit for SAIFI is 'interruptions per customer'. A common usage of SAIDI is "On average, customers experienced _____ interruptions".
GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.14 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
700.0
600.0
500.0
400.0
300.0 minutes minutes 200.0 AVG APPA Region 6* 100.0
0.0 Jul 18 Jul 18 Aug 18 Sep 18 Oct 18 Nov 18 Dec 19 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun
Month
Figure 15: Customer Average Interruption Duration Index (CAIDI) Fiscal Year 2019
*Based on Benchmark study of Western Regional Utilities
Sum of customer-minutes off for all sustained CAIDI= interruptions Total # of customers affected by the sustained interruptions
Customer Average Interruption Duration Index - CAIDI CAIDI is the weighted average length of an interruption for customers affected during a specified time period. The unit of CAIDI is minutes. A common usage of CAIDI is "The average customer that experienced an outage is out for _____ minutes.
GENERAL MANAGER’S REPORT AGENDA ITEM NO.: 7.A.15 REPORTING PERIOD: June 2019 MEETING DATE: 07/15/2019
6,000
5,000 5,391 5,181 4,840 4,819 4,746 4,694 4,686 4,249 4,584 4,000 4,223 4,291
2,802 2,961 3,000 2,713 2,631 3,027 2,569 2,533 2,529 2,697 2,323 2,148 2,122 2,235 2,511 1,968 2,468 2,430 2,307 2,000 1,570 2,055.00 2,101 2,015 1,892 1,694 1,457 1,000
-
Result IVR CSR
Figure 16: Call Volume Through June 30, 2019