Gandhi Medical College Bhopal

GANDHI MEDICAL COLLEGE AUTONOMUS SOCIETY, BHOPAL

TENDER DOCUMENT & TERMS & CONDITIONS

(2013-14)

For Housekeeping of Gandhi Medical College and Associated Hospital of Hamidia & Sultania and Hostels.

Price Rs. 5000/- (Rs. Five Thousand Only)

HOSPITAL SANITATION IMPROVEMENT SCHEME

Sanitation service and Up- Keep of Different nit of Hamidia Hospital and Gandhi Medical College AT Bhopal In M.P.

Project unit for sanitation services AT.

 Hamidia Hopsital Building  Gandhi Medical College  Different Hostel Block of G.M.C.  Sultanan Zanana Hospital

Total manpower requirement - 200 Estimated Tender Cost - Appox. Rs. 1.8 Crores annual

AT Various units of Hamidia Hospital and Gandhi Medical College, AT Bhopal, Madhya Pradesh.

 Hamidia Hopsital Building

 Gandhi Medical College

 Different Hostel Block of G.M.C.  Sultania Zanana Hospital

DETAILS OF DEPLOYMENT FOR PROVIDING SANITATION MECHANISED SERVICES AT HAMIDIA HOSPITAL , BHOPAL MADHYA PRADESH S. Work Area Workers Required No. ( Three Shifts ) 1 Blood Bank Morning Evening Night. Ground Floor Room - 14 nos. , Toilet-4 Isolation Ward Room -06, Toilet- 02 nos. 2 Civil Office Area Room - 06, Toilet -1, Corridor- 01 no. Nursing School Room - 06, Toilet, -04 nos. Open Space 3 Administrative Block Room - 16 nos., Toilet- 06 nos. Corridor -01, No., Stairs -01 no. 4 Old Private Ward Ground floor Room -07no.s ( Attached Toilet ) kitchen and Bathroom, Corridor - 01, Stairs - 01 First Floor Room -07 nos. ( Attached Toilet) Kitchen and Bathroom, Corridor - 01 5 Eye Department i Ground Floor Doctor's Room - 15 nos. Water Cooler Operation Theater Room 03 nos. Room 04- nos. 4

Ward -01 no. ( 70 Bedded ) Hall -03 nos. Staff Toilet - 02 nos. Corridor -03 nos. Patient Toilet Block -02 nos. 6 Swine Flu Wad ( H1 N1) Hall -01 ( 12 Bedded), Toilet - 02 nos. Office room -03 nos. Corridro-03 nos. 7 Kitchen Department Room -09 nos., Toilet -02nos. Corridors-02 nos. Hall-01 No. 8 O.T. Block ( Ground Floor ) Room -02 nos., General O.T. Rooms / Hall -08 nos. Sister Chamber, Corridor -03 nos. Staff Toilet -02 nos., Patient Waiting Room -01 no. Doctors sitting room -12 nos. Preparation Room - 10 no. Laundry - 01` no. Oxygen Plant, 9 Cardio Thoracic - ICU O.T. Room -01 No. Cardio ICU- 0`1 no. ( 04 beds ) Toilet - 01 no. 10 Surgical Wards No. 01 Ward hall - 01 No. ( 28 beds ) Room - 07 nos. Patient Toilet - 03 nos., Bath - 03 nos. U.P .- 02 nos. Wash Basin - 02 nos. Mirror - 01 no. Staff toilet - 04 nos. Corridor - 01 nos. 11 surgical ward no. 02 ( Ground floor ) Ward Hall - 01 no. ( 28 beds ) Room - 07 nos. Patients Toilet - 03 nos. Bath - 03 nos. U.P. - 02 nos. Wash Basin - 02 nos. Mirror - 01 nos. Staff Toilet - 04 nos. Corridor - 01 nos.

12 Surgical Ward No. 03 ( First floor ) Ward Hall - 01 no. ( 28 beds ) Room - 07 nos. Patients Toilet - 03 nos. Bath - 03 nos. U.P. - 02 nos. Wash Basin - 02 nos. Mirror - 01 nos. Staff Toilet - 04 nos. Corridor - 01 nos. 13 Surgical Ward No. 04 ( First Floor) Ward Hall - 01 no. ( 28 beds ) Room - 07 nos. Patients Toilet - 03 nos. Bath - 03 nos. U.P. - 02 nos. Wash Basin - 02 nos. Mirror - 01 nos. Staff Toilet - 04 nos. Corridor - 01 nos. 14 Surgical Ward No. 06 ( Second floor) Ward Hall - 01 no. ( 28 beds ) Room - 07 nos. Patients Toilet - 03 nos. Bath - 03 nos. U.P. - 02 nos. Wash Basin - 02 nos. Mirror - 01 nos. Staff Toilet - 04 nos. Corridor - 01 nos. 15 Surgical Ward No. 07 ( Second Floor ) Ward Hall - 01 no. ( 28 beds ) Room - 07 nos. Patients Toilet - 03 nos. Bath - 03 nos. U.P. - 02 nos. Wash Basin - 02 nos. Mirror - 01 nos. Staff Toilet - 04 nos. Corridor - 01 nos. 16 Surgical Ward No. 01( First Floor- Emergency) Ward Hall - 01 no. ( 35 beds ) Room - 03 nos. Patient Toilet - 05 nos. Staff Toilet 6

17 Surgical Ward No. 08 ( Second floor - C.T.O.T. ) Ward Hall - 01 no. ( 35 beds ) Room - 03 nos. Patient Toilet - 05 nos. Staff Toilet 18 OPD building Basement i Sterilization Department ( Single shift ) Hall - 03 nos. Room - 03 nos. Toilet-02 nos. Bathroom - 02 nos. Corridor - 01 nos. ii Cardiac Science Center O.T. Hail - 01 no. doctor's / Sister/ Preoperative Room Changing Room/ Sterilizing Room - 08 nos., Corridor - 01 nos. Toilet - 02 nos., Bath - 0 2 nos. ( Wall Tiles - 12' up to ceiling ) Ground Floor i Cardio Thoracis Surgery Office., Room - 03 nos. , Toilet - 01 no. Bath Room - 01 no. Corridor - 01 no. ii Ortho OPD Hall/ Room-03 nos., Toilet, Waiting Hall - 01 no. iii Surgery OPD Room - 26 nos Conference Room/Hall - 01 no. Corridors - 01 no. Toilet - 04 nos. Bathroom - 01 no. W.C.- 01 , Stairs- 02 nos. Ramp - 02 nos., Second Floor (OPD building i Emergency & Casualty ( 24 Hours ) Hall/ Rooms - 11 nos. Toilet - 04 nos. , Bathroom , Corridors - 01 nos. ii Department of ENT & Dental ( Second Floor ) Hall/ Room - 18 nos. Toilet - 03 nos. Corridor- 01no. OPD Building - Third floor i Psychiatric Department Room/ Hall - 17 nos. Toilet - 02 nos. , Corridors - 01 no. ii Medical OPD Rooms- 30 nos. , Corridors - 04 no. 7

Corridor - 01 no. iii OPD building ( First floor ) MIC ward Room/Hall - 14 nos. Toilet - 02 nos. Bath Room 03 nos. Corridors - 01 no. iv Private Ward ( First Floor ) Room/ Hall - 24 nos. ( Attached Toilet )

First Floor i Patel Ward No. 01 & 02 Rooms/ Hall - 07 nos. ( attached Toilet with 02 rooms ) Hall - 02 nos. Toilet - 09nos. Bath Room - 02 nos. Seminar Hall - 01 no. , Corridor - 01 ii Cardiac Diesis Department ( Ground Floor ) ICCU Rooms - 10 nos. Halls, Toilet- 0 6 nos. Bath Room - 06 nos. Private room -02 nos. ( attached Toilet ) Corridors Ground Floor i Medical Ward no. 01 Room - 09 nos., Ward no. 01 no. ( 25 beds ) Public Toilet -03 nos U.P. -02 nos. Bathroom -03 nos. U.P. 02 nos. Wash Basin- 02 nos. Mirror -01 no. , Corridors -01 no. ii Medical Ward no. 02 Room - 07 nos ( 0-4 room attached toilet ) Ward No. 01 no. ( 25 beds ) Toilet -03 nos. Bathroom - 03 nos. U.P. -02 nos. Wash Basin - 02 nos. Mirror -01 no., Corridors - 01 no. First Floor i Medical Ward no. 03

Room - 09 nos. Ward - 01 ( 25 beds ) P. Toilet - 03 nos. , Bathroom - 03 nos. Urinal Pot - 02 nos. , Wash Basin - 02 nos. Mirror - 01 no. Corridor -01 no. ii Medical Ward no. 04 Room - 09 nos. Ward - 01 ( 25 Beds ) P. Toilet - 03 nos. , Bathroom - 03 nos. Urinal Pot - 02 nos. , Wash Basin - 02 nos. Mirror - 01 no. Corridor -01 no. First Floor i Medical Ward No. 05 Room - 09 nos. Ward - 01 ( 25 Beds ) P. Toilet - 03 nos. , Bathroom - 03 nos. Urinal Pot - 02 nos. , Wash Basin - 02 nos. Mirror - 01 no. Corridor -01 no. ii Medical Ward no. 06 Room - 09 nos. Ward - 01 ( 25 Beds ) P. Toilet - 03 nos. , Bathroom - 03 nos. Urinal Pot - 02 nos. , Wash Basin - 02 nos. Mirror - 01 no. Corridor -01 no. 19 ORTHOPEDICT DEPARTMET OFFICE, ALC& PHYSIOTHERAPY DEPARTMENT Room - 0 8 nos. , Toilet - 01 no. Corridors - 01 no. 20 OUTER AREA OF HOSPITAL PREMISES AND ALL CHOWKS OF BUILDING AND GARABAGE LIFTING UP TO NEAREST DUMPING POINT.

TOTAL MANPOWER……………………………

DETAILS OF MONTHLY REQUIRED CLEANING MATERAILS FOR PROVIDING MECHANISED SANITATION SERVICES TO HAMIDIA HOSPITAL, BHOPAL MADHYA PRADESH S.No. Particular's of Unity Qty. Unit Rate Amount item Rs. 1 Acid(40Lit). Can 2 2 Bleaching powder Nos. 2 3 bucket Plastic 16 Nos. 2 lit. 4 Cetronilla lit. 5 5 Chock Pump Nos. 5 Unique 6 Clenzo 5 lit. Can 70 7 Colin 500 ml. Can 25 8 Drum 40 ltr. with Bottle 5 lid 9 Duster floor ( Doz. 15 30x20) special 10 Duster White ( Doz. 5 20x20) 11 Dustpan Nos. 12 12 Easy Bang Pcs 2 Cleaner ( 4000ml.) 13 Germinol Can 3 14 Hand Brush Pcs 20 Round 15 Hard Broom 500 Nos. 25 10

gm 16 Harpic 500 gm Nos. 48 17 Harpic 500 gm Nos. 2 18 Hockey Brush Nos. 25 Unique 19 Jala Brush Metal Pcs 5 20 Juba Plastic Doz 20 21 Road Broom Nos. 5 22 Mug. 1.5 lit Pcs 30 23 N. Ball Bengal kg. 5 24 Odonil 50 grm Pcs 72 25 Phynyle Black Can 5 bengal 5 ltr.

26 Phynyle White Tiger 5 Can 20 ltr. 27 Platfrom Brush Complete Pcs 10 28 Room Freshner Odonil 315 gm 24 29 Soft Broom 500 grm Pcs 100 30 Steel Wool Pcs 100 31 Teepol 10 tr. Can 6 32 Urinal cube 400 gm Pcs 60 glarmic 33 Wheel Detergent Pkts 30 34 Wiper Mr.Clean Big Pcs 25 Handle 35 Wiper Supreme Pcs 25 36 Vim popular Kg 75 Total Rs.

Rs. In words…………………………………………………..

RUNNING COST OF CLEANING EQUIPMENTS FOR PROVIDING MECHANISED SANITATION SERVICES AT GANDHI MEDICAL COLLEGE, BHOPAL (M.P.)

S.No. Particulars Running Cost 1 Auto Scrubber Drier-01 Nos. 2 Single Disc Scrubber-01 Nos. 3 Vacuum Cleaner-01 Nos. 4 Hi-Pressure Jet Pump-01 No. 5 Glass Cleaner Kit-01 No. 6 Steem Cleaner-01 No. Total Rs. Rs. In Words

SCOPE OF WORK

FOR PROVIDING MACHANISED SANITATION SERVICES AT HAMIDIA HOSPITAL, BHOPAL MADHYA PRADESH

 Wards to be cleaned thrice every shift.  Room/s Chamber/ Duty Room to be cleaned once every shift.  Corridors to be cleaned thrice every shift.  Windows to be cleaned once every week.  Cobwebs to be cleared once every week.  Reception/ Registration Areas to be cleaned thrice every shift.  Outer Area to be cleaned twice every shift.  Toilets to be cleaned once every hour.  Terrace to be cleaned every fifteen days.  Stairs/Ramps/ Lifts to be cleaned twice every shift. 13

Note: In addition to the above, cleaning activity will be carried out as and when required.

DETAILS OF DEPLOYMENT

OF WORKER FOR PROVIDING MECHANISED SANITATION SERVICES AT GANDHI MEDICAL COLLEGE, BHOPAL

MADHYA PRADESH

S.No. Work Area Workers Required (Three Shifts)

1 Basement MORNING EVENING NIGHT. i Central Library Library Hall -01 no. Reading Room-02 nos. Rooms-03 nos.,Toilet-01 no. Stairs-01 no. Library Annex Hall-01 no. Toilet-01 ii Girls Common Room GCR Hall-01 nos. Room-06 nos. Toilet -01 no. Stair-01 no. Total No. of Stair-06 nos.

Lift-02 nos. 2 Ground Floor i Pathology Department & Dean office All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors ii Department of Community Medicine All rooms, Halls, Cabins Attached Toilet, Common Toilet 14

and Corridors iii Department of Bio- Chemistry All rooms, Halls, Cabins, Attached Toilet,Common Toilet and Corridors iv Auditorium-01 no.(900 sitting) Common Corridors, Toilet Block (Gents-01, Ladies- 01) W.C.-02 nos. W.C.-03 nos.

U.P.- 05 nos. Wash Basin- 0 3 nos. Mirror - 03 nos. Conference Hall, Anatomy Department All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors 3 First Floor a Pathology Department All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors b Anatomy Department All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors c Pharmacology All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors d Physiology All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors 4 Second Floor a Micro- Biology Department All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors b Anatomy Department All rooms, Halls, Cabins,

Attached Toilet, Common Toilet and Corridors c Pharmacology Department All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors d Physiology Department All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors Lecture Theater - 3 & 4 5 Third Floor Forensic Medicine - 2 Wing

All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors Common Corridors 6 Fourth Floor Examination Hall - 03 nos. All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors Common Toilet Block ( Gents -01 no. & Ladies- 01) Examination Clerk Room - 01 no. Corridor - 01 All Surrounding Roads of College Premises New Library All rooms, Halls, Cabins, Attached Toilet, Common Toilet and Corridors

DETAILS OF MONTHLY REQUIRED CLEANING MATERAILS FOR PROVIDING MECHANISED SANITATION SERVICES AT GANDHI MEDICAL COLLEGE, BHOPAL MADHYA PRADESH

S.No. Particular's of Unity Qty. Unit Rate Amount item Rs. 1 Acid(40Lit). Can 1 2 Bleaching powder Nos. 1 3 Barsso ( 500ml) Nos. 1 4 Bucket Plastic 16 Nos. 12 lit 5 Cetronilla Lit 3 6 Chock Pump Nos. 5 Unique 7 Clenzo 5 lit Can 30 8 Colin 500 ml Nos. 10 9 Drum 40 ltr with Bottle 2 lid 10 Vim Popular kg 50 11 Duster Floor ( doz. 6 30x30) Special 12 Duster White ( doz. 5 20x20) 13 Dustpan Nos. 12 14 Hand Brush Pcs 20 17

Round 15 Hard Broom 500 Nos. 25 gm 16 Harpic 500 gm Nos. 24 17 Hockey Brush Nos. 15 Unique 18 Jala Brush Metal Pcs 5 19 Juna Plastic doz 10 20 Mug 1.5 lit. Pcs 30 21 N. Ball Bengal kg 3 22 Odonil 50grm Pcs 50 23 Phynyle White can 5 Tiger 5 ltr. 24 Platform Brush - Pcs 6 Complete 25 Road Broom Pcs 8 26 Room Freshner Pcs 10 Odonil 315 gm. 27 Soft Broom500 Pcs 40 grm 28 Steel Wool Pcs 10 29 Teepol 10 ltr can 3 30 Urinal Cube 400 Pcs 30 gm Glarmic 31 Wheel Detergent Pcs 15 32 Wiper Mr. Clean Pcs 10 Big Handle 33 Wiper Supreme Pcs 15 Total Rs.

Rs. In Words ……………………………………………………….

RUNNING COST OF CLEANING EQUIPMENTS FOR PROVIDING MECHANISED SANITATION SERVICES TO HAMIDIA HOSPITAL, BHOPAL (M.P.)

S.No. Particulars Running Cost 1 Auto Scrubber Drier-02 Nos. 2 Single Disc Scrubber-02 Nos. 3 Vacuum Cleaner-02 Nos. 4 Hi-Pressure Jet Pump-01 No. 5 Glass Cleaner Kit-01 No. 6 Steem Cleaner-01 No. Total Rs. Rs. In Words

SCOPE OF WORK

FOR PROVIDING MACHANISED SANITATION SERVICES AT GANDHI MEDICAL COLLEGE, BHOPAL MADHYA PRADESH

 Stairs/Ramps/ Lifts to be cleaned twice every shift.

Note: In addition to the above, cleaning activity will be carried out as and when required.

DETAILS OF DEPLOYMENT

OF WORKER FOR PROVIDING MECHANISED SANITATION SERVICES AT HOSTEAL BLOCK OF GANDHI MEDICAL COLLEGE, BHOPAL

MADHYA PRADESH

S.No. Work Area Workers Required (Three Shifts)

1 HOSPITAL‘A’ BLOCK MORNING EVENING NIGHT. i GROUND FLOOR Guest Hall-02 nos. Rooms-28 nos. Toilet Block -02nos. W.C.-06 nos. u.p.-01 no. W.B.-03nos.,Bath-04nos. ii First Floor Kitchen-02 nos. Rooms-28 nos. Toilet Block -03 nos.Corridors-02 nos. Hall-02 nos. iii Second floor

Kitchen-01 no. Rooms-28 nos. Toilet Block -02nos.,Corridors-02 nos. Hall-02 nos. iv Basement Room/Store 2 Hostel ‘B’Block Total No.of Rooms-66 nos. Halls-03 nos. Kitchen-01 nos. Toilet Block-07 nos.(All floor) Gents W.C.-03 nos. Bathroom-03 nos. Urinal pot-03 nos. Wash Basin- 02 nos. Mirror-02 nos. Corridors 3 Hostel ‘C’ Block (Ground to 2nd floor) Total no. of Room -60 nos. Toilet Block-06 nos. Corridors-01 nos.

Stairs -01 no. Common Room - 01no. Mess - 01 no. 4 D- Block Hostel ( MBBS Girls Hostel ) i Ground Floor, First Floor & Second Floor Total no. of Room -90 nos. 40 rooms attached Toilets Bathroom - 24 nos. Corridors - 03 nos. Stairs - 01 no. Doctors Mess and Dining Hall 5 Hostel 'E' Block ( Ground to 3rd Floor ) Kitchen -01 nos. Rooms- 52 nos. Hall - 02 nos. Toilet Block -04 nos. W.C. - 05 nos. Bathroom -03 Nos.

Urinal Pot- 02 nos. Wash Basin- 03 nos. Mirror - 02 nos. Corridors, Stairs 6 Hostel 'F' Block ( Ground to 3rd Floor) Total no. of Room -100 nos. Hall -02 nos. Toilet Blocks -08 nos. Corridors -08 nos. Stairs -01 no. Common Room -01 no. 7 Hostel ' G' Block (Ground to 3rd Floor ) Total No. of Room -52 nos. Toilet Blocks/ Bathroom -26 nos. Corridors- 04 nos. Common Room/ Guest Rooms 8 Nurses Hostel Room -55 nos. ( Ground Floor) Toilet -04 nos. Corridor -01 nos. Stairs - 01 no. Outer Area of Hospital Premises Total no. of DETAILS OF MONTHLY REQUIRED CLEANING MATERAILS FOR PROVIDING MECHANISED SANITATION SERVICES TO GANDHI MEDICAL COLLEGE- HOSTEL, BHOPAL MADHYA PRADESH

S.No. Particular's of Unity Qty. Unit Rate Amount item Rs. 1 Acid(40Lit). Can 1 2 Bleaching powder Nos. 1 3 Bucket Plastic 16 Nos. 10 lit 4 Chock Pump Nos. 8 Unique 5 Clenzo 5 lit can 30 6 Colin 500 ml. Nos. 8 7 Vim Popular kg 25 23

8 Duster Floor ( doz. 5 30x30) special 9 Duster White ( doz. 3 20x20) 10 Dustpan Nos. 8 11 Hard Broom Nos. 15 500gm 12 Harpic 500 gm Nos. 32 13 Hockey Brush Nos. 16 Unique 14 Jala Brush Metal Pcs 4 15 Juna Plastic doz 5 16 Mug 1.5 lit Pcs 15 17 N. Ball Bengal kg 3 18 Odonil 50 grm Pcs 50 19 Platform Brush - Pcs 4 Complete

20 Road Broom Pcs 8 21 Soft Broom 500 Pcs 50 grm 22 Steel Wool Pcs 4 23 Teepol 10 ltr Can 2 24 Urinal Cube 400 Pcs 16 gm glarmic 25 Wheel Detergent Pkts 20 26 Wiper Mr. Clear Pcs 8 Big Handle Total Rs.

Rs. In Words……………………………………………………….

RUNNING COST OF CLEANING EQUIPMENTS FOR PROVIDING MECHANISED SANITATION SERVICES AT HOSTEL BLOCK OF GANDHI MEDICAL COLLEGE, MADHYA PRADESH

S.No. Particulars Running Cost 1 Auto Scrubber Drier-01 Nos. 2 Single Disc Scrubber-01 Nos. 3 Vacuum Cleaner-01 Nos. Total Rs. Rs. In Words

SCOPE OF WORK

FOR PROVIDING MACHANISED SANITATION SERVICES AT HOSTEL BLOCK OF GANDHI MEDICAL COLLEGE, BHOPAL MADHYA PRADESH

 Corridors to be cleaned thrice every shift.  Girls/ Boys common Room/ T.V. Room/ Warden Room/ Hostel office to be cleaned once every day.  Toilet/ Bathrooms to be cleaned every hour.

 Stair to be cleaned twice every day.  Kitchen and dining Hall to be cleaned thrice every day.  Terrace to be cleaned every fifteen days.  Outer area to be cleaned twice every day.

Note: In addition to the above, cleaning activity will be carried out as and when required.

DETAILS OF DEPLOYMENT OF VALUNTARY SOCIAL WOKERS/ ASSOCIATE MEMBERS FOR PROVIDING MECHANISED SANITATION SERVICES AT SULTANIA ZANANA HOSPITAL, BHOPAL MADHYA PRADESH

S. Work Area Workers Required No. ( Three Shifts ) 1 OPD Block Morning Evening Night. i Ground Floor Room - 12 nos. Toilet Block - 03 nos. Bath - 01 no. Corridors - 01 no. Stairs - 03 nos. Medicine Stores Room - 06 nos.

Corridors - M.S. Office Rooms-07 nos. Toilet - 02 nos. Corridors - 01 nos. 2 Emergency Inspection Labour Room Waiting Hall for patient - 01 nos. Abida Ward, Hall - 01 nos. ( 15 beds ) Toilet - 03 nos. Bathroom -03 nos. Corridors -02 nos. Water cooler - 01 no. Room - 02 nos. Ward no. -02 nos. ( 15 beds ) Labour Room - 04 nos. Toilet - 01 no. Bath - 01 no. Corridors-02 nos. Children ICU Rooms -04 nos. Corridors - 01 no. Toilet -03 nos. Bathroom -01 no. Other Room - 01 no. Abida Ward No. 03

Ward Hall - 01 no. ( 18 beds ) Ward Room - 01 no. ( 04 beds) Toilet - 03 nos. Bathroom - 03 nos. i First Floor Private Ward Rooms- 15 nos. ( Attached Toilet 12 nos. Room ) Toilet - 04 nos. Bathroom -04 nos. Labour Room- 02 nos. Dressing Room - 02 nos. Doctor's Duty Room - 02 nos. Toilet -04 nos. Bathroom -02 nos. Corridors -01no. Family Planning surgical Department Basement

Room - 02 nos. Toilet -03 nos. Bathroom -01 no. Gyne Ward Surgical First Floor Ward Hall - 01 ( 18 beds ) Ward Hall - 01 (24) Dressing Room- 01 Corridors Ward - 01 (12 beds ) Toilet - 06 nos. , Bathroom -04 nos., Water Cooler - 02 nos. Corridors - 02 nos. 'A' Ward Hall -01 nos.( Beds -04) Corridors -01 no. Ward - 01 no. ( 10beds ) ICU Ward Hall - 01 no. ( Beds -04) Toilet -02 nos. Bathroom -02 no. Corridors -01 nos. Post Operative Ward Room s- 02 nos. Water Cooler -01 no. Toilet -01 no. Operation Theater O.T. - 03 nos. Doctor's Room/ Sister Changing Room-05 nos. Toilet -06 nos. Recovery Room -01 nos. ( 03 beds ) Corridors -01 ii Ground Floor T.T. Ward No. 1 & 2 Hall - 02 nos. ( 14+14beds) Toilet - 04 nos. Bathroom -02 nos. corridors -02 nos. Medical O.T. Rooms- 09 nos. Toilet -01 no. Corridors - 04 nos. Isolation Ward - 01 no. ( 10 beds) Conference Room & Museum Pharmacy Hall - 01 no. A. N.C. Ward

Hall no. - 01 ( 25 beds ) Toilet -06 nos., Bathroom -04 nos. Corridors - 02 nos. , Ultrasound Room -01 Kitchen, Ranbasera, Jansuvidha Kendra & Outer Roads of Surrounding Hospital Premises Nurses Hostel Rooms - 06 nos. Toilet - 04 nos. Bathroom - 03 nos. Corridors - 01 no. Stairs - 01 no. First Floor Ground Floor Metron Room Room - 01 no. Hall -01 no. Toilet - 01 nos. Bathroom -01 no. Lecturer Room - 01 no. Toilet - 04 nos. Bathroom -01 no. Total Rs.

Rs. In Words…………………………………………………………….

DETAILS OF MONTHLY REQUIRED CLEANING MATERAILS FOR PROVIDING MECHANISED SANITATION SERVICES AT SULTANA ZANANA HOSPITAL, BHOPAL MADHYA PRADESH S.No. Particular's of Unity Qty. Unit Rate Amount item Rs. 1 Acid ( 40 lit ) Can 1 2 Beaching Powder Nos. 1 3 Bucket Plastic 16 Nos. 10 lit 4 Chock Pump Nos. 3 Unique

5 Clenzo 5 lit can 65 6 Colin 500 ml nos. 10 7 Cetronila Pcs 3 8 Drum 40 ltr with bottle 3 lid 9 Vim Popular kg. 50 10 Duster Floor ( doz. 8 30x30) Special 11 Duster White ( doz. 5 20x20) 12 Dustpan Nos. 10 13 Germinol Can 3 14 Hand Brush Pcs 10 Round 15 Hard Broom 500 Nos. 20 gm 16 Harpic 500gm Nos. 24 17 Hockey Brush Nos. 15 Unique 18 Jala Brush Metal Pcs 5 19 Juna Plastic doz. 10 20 Mug 1.5 lit Pcs 10 21 N. Ball Bengal kg 3 22 Odonil 50 grm pcs 48 23 Platform Brush - Pcs 4 Complete 24 Road Broom Pcs 8

25 Room Freshner Pcs 10 lemon 350 mi 26 Soft Room 500 Pcs 50 grm 27 Steel Wool Pcs 7 28 Teepol 10 ltr Can 2 29 Urinal Cube 400 Pcs 10 gm glarmic 30 Wheel Detergent Pkts 15 31 Wiper Mr. Clean Pcs 8 Big Handle 31

32 Wiper Supreme Pcs 15 33 Phynyle white Can 4 Tiger Total Rs.

Rs. In words…………………………………………………..

RUNNING COST OF CLEANING EQUIPMENTS FOR PROVIDING MECHANISED SANITATION SERVICES AT SULTANIA ZANANA HOSPITAL, BHOPAL (M.P.)

S.No. Particulars Running Cost 1 Auto Scrubber Drier-01 Nos. 2 Single Disc Scrubber-01 Nos. 32

3 Vacuum Cleaner-01 Nos. 4 Hi-Pressure Jet Pump-01 No. 5 Glass Cleaner Kit-01 No. 6 Steem Cleaner-01 No. Total Rs. Rs. In Words

SCOPE OF WORK

FOR PROVIDING MACHANISED SANITATION SERVICES AT SULTANIA ZANANA HOPSITAL, BHOPAL MADHYA PRADESH

 Wards to be cleaned thrice every shift.

 Room/s Chamber/ Duty Room to be cleaned once every shift.  Corridors to be cleaned thrice every shift.  Windows to be cleaned once every week.  Cobwebs to be cleared once every week.  Reception/ Registration Areas to be cleaned thrice every shift.  Outer Area to be cleaned twice every shift.  Toilets to be cleaned once every hour.  Terrace to be cleaned every fifteen days.  Stairs/Ramps/ Lifts to be cleaned twice every shift.

Note: In addition to the above, cleaning activity will be carried out as and when required.

House Keeping Services

Pre qualification Criteria:

1. Tenderer should be in line of mechanized housekeeping business. Audited balance sheet giving complete details of turnover (housekeeping/cleaning) Assets and list of clients etc. to be enclosed for a minimum period of 3 years along with ITCC. 34

2. Tenderer shall have a minimum experience of 3 years continuously in housekeeping in a hospital of repute (Min 800 beds and heaving a turnover of at least 1 crore in the same.

3. Latest satisfactory performance certificate from such organization will have to be provided with the application form.

4. Tenderer shall provide copies of their registration with PF, ESIC, Service Tax, PAN, Labour license, Commercial Tax along with the application.

5. List of cleaning machines & equipment owned by the contractor along with purchase proof of the same and present deployment of the equipment also to be provided.

6. Provide list of Housekeeping Services Provided to Super speciality Hospital for at least three years duration.

Gandhi Medical College And Associated Hospitals Of Hamidia And Sultania

ISSUE OF TENDERS

Name and address of Contractor/Agency

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Tender fee details

DD No……………………………….dated…………………………………………….

Date and Time of Issue From ………………………. Timings…………………………………………… on all working days

Last date and Time of Tender Receipt

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Date, Time and Venue of Opening of Tender

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S.No. Description

1. Notice Inviting Tender

2. Instruction Of Tenderer’s

3. Specific Terms & Conditions Of Contract.

36 a) Scope of work b) Duration of Contract c) Security Deposit d) Insurance e) Contractor’s obligations.

4. General Terms and Conditions of contract. a) Prohibition against sub-contracting b) Statutory obligations c) Prohibition regarding representation d) Institutions and contr though lawyer actoers obligations e) Force Majure f) Arbitrations g) Prosecution liability/liabiligy for any d) Jurisdiction claim i) Miscellaneous

Gandhi Medical College And Associated Hospitals Of Hamidia And Sultania

1. NOTICE INVITING TENDER FOR HOUSEKEEPING SERVICES AT GMC Bhopal

Sealed tenders under TWO BID system are invited from Pre qualified (as per GMC standards) Contractor/Agency for the following. 37

Providing Housekeeping Services on contract basis at Gandhi Medical College And Associated Hospitals Of Hamidia And Sultania, Bhopal.

Tender documents can be down loaded from the GMC website www.gmcbhopal.org along with 5000/- Demand Draft in favour of Dean, Gandhi Medical College, Bhopal.and between 1000 hours to 1400 hours on all working days with effect from ……………………….the office of Dean, Gandhi Medical College, Bhopal. Tender documents shall not be accepted, those submitted without tender fee.

Offer Validity :

The offer should remain valid for a period of three months from the date of opening of tender. GMC shall not be responsible for any delay in receiving the tenders and reserves the right to accept/reject any part of/all the offer without assigning reasons what so ever.

2. INSTRUCTIONS TO TENDERERS

3. The tender shall be submitted under TWO BID system in different sealed envelopes as follows:-

Envelope A: Tender Fee and Earnest money. Annexure A: All papers of tender document except cost and all certificates/documents as said in the tender documents. Annexure B: List of cleaning and other equipment to be utilized. Annexure C: Mechanised and manual cleaning Schedule (Daily, Weekly & Monthly) Annexure D: Placement of cleaning staff and area covered. 38

Annexure E: List of consumables, brand, approximate quantity & prices.

Enevelope B: Financial Bid

(i) Price Bid shall be in second envelope containing the filled up schedule of rates duly superscribed as price bid, Tender No. Name of Work and the address of the party shall be mentioned on the envelope top. (ii) All tenderers are required to read tender documents carefully before quoting rates and submission of tender. (iii) It will be taken that (a) tender documents have been fully read and understood by the Tenderers and (b) the parties have duly visited the work site, irrespective of the fact whether they have done so or not and claim on this account shall not be entertained at later date. (iv) The rates shall be filled in figures and word. Cutting and overwriting shall be avoided and if occurs all corrections/cutting shall be signed and authenticated by the Contractor/Agency without fail. All pages of schedule of rates shall be duly signed and stamped by the Contractor/Agency. (v) Conditional Tender will not be accepted. (vi) Tender without EMD & Tender documents fee will not be accepted.

Pages including the enclosures shall be signed and stamped by the Contractor/Agency.

Gandhi Medical College & Associated Hospital of Hamidia & Sultania BHOPAL

Tender Document

CONTRACT Definition of Terms

2. Where as the Housekeeping Services agency who have pre qualified as per GMC standards for providing such services in offer referred as contractor.

TERMS AND CONDITIONS OF CONTRACT FOR PROVIDING HOUSEKEEPING SERVICES AT GANDHI MEDICAL COLLEGE AND ASSOCIATED HOSPITAL OF HAMIDIA AND SULTANIA

1) SCOPE OF WORK

To execute and maintain the housekeeping services at Gandhi Medical College & Associated Hospital of Hamidia & Sultania premises and the surrounding areas within the boundary wall of campus.

The job function is to keep Gandhi Medical College & Associated Hospital of Hamidia & Sultania premises including the surrounding areas within the boundary wall under the contract neat, clean and tidy every day throughout 24 hours and keeping them in hygienic and sanitary conditions of high standard by utilizing latest technology modern cleaning machines/equipments.

The morning shift effective cleaning has to be ensured one hour before the working hours of the concerned department. i) The approx floor area of Hospital, : ……………………... R&T centre and auditorium ii) The approx road length : …………………….. iii) Approx total campus area : …………………….. iv) The approx. manpower : 200(±10%)

Note – Increase or decrease of manpower to the extent of 10% can be done anytime during the tender tenure by mutual consent.

DURATION OF CONTRACT:

a) The contract period will be for three years form the date of award of contract, however it will be initially for one year and will be extendable after recommendation of a committee framed by Dean, GMC, Bhopal. b) The contract period may be extended for any further period (s) after expiration of the above stipulated period on mutually agreed basis. In case contract lasts for full stipulated time as above and no notice of termination has been served by either party, the contract shall be deemed to be continuing till it is formally renewed or terminated by the parties to the contract. c) GMC for reason whatsoever and of which the GMC shall be the sole judge may terminate this contract by giving notice of 30 days and the contractor/Agency and his staff shall vacate the site/work place immediately on the expiry of such notice. d) Notice period by the Contractor during the execution of contract will be 90 days on/after confirmation. In the event of such termination of the contract, the Contractor/Agency shall be paid for all the work executed upto the period of termination including refund of security deposit, subject to deduction of any penalties, other recoveries etc. within a period of two months at the discretion of the Dean of GMC. e) At the end of Ist year, renewal of tender for 2nd year would be done by a hike of 10% in the total tender cost by mutual consent. No further addition of payment shall be made. Similarly at the end of 2nd year the renewal for 3rd year would be done by hiking 10% of the total tender cost. C: SECURITY DEPOSIT:

The contractor shall deposit an interest free cash security of Rs. 5,00,000/- (Rs. Five Lacs only) which will be refunded to him subject to the full and final settlement of all liabilities under this agreement, after the expiry/termination of the contract. The contractor will not have any right for claim the interest on this security deposit which was held by GMC during the period of contract.

D: INSURANCE:

The Contractor shall keep his manpower, tools, equipment and all other items insured comprehensively against all risks of what so ever in nature including third party risks at his own cost although these might be physically located at Gandhi Medical College & Associated Hospital of Hamidia & Sultania premises during the tenure of the contract.

E: CONTRACTOR’S OBLIGATIONS :

The contractor will provide as per cost decleared: (i) All Housekeeping services material including disinfectants, deodrants, detergents, antiseptics, glass cleaning & floor cleaning liquids, floor polishing material, carbolic & nephthalence ball etc or any other material required for his work and directed by the officer incharge. The consumable of the reputed brands only will be allowed for use in the Hospital.

(ii) Equipment & appliances like pans, baskets, bucket, drums wheel barrows, trolleys, vans, carts, spades, bamboo’s dusters, mops, brushes, brooms, vacuum cleaners, floor scrubber, floor polishing machine, road cleaning, flippers, motorised drain pipe cleaning m/c, High pressure jet cleaning m/c, sofa cum carpet shampooing m/c, Heavy duty collection and disposal bags etc. (iii) The Contractor is expected to use modern cleaning methods. (iv) Sets of uniform to his workers as approved by the hospital (Both males & Females) While on duty. Sufficient number of uniforms would have to be provided so that the worker is never without uniform. It will be strictly monitored & severe fine will be imposed if worker is found without uniform. (v) The work of Contractor will be inspected/monitored under the control by the representative of Hospital. In case of default, penaulty may be levied on the contractor for which no arbitration shall be considered. (vi) The contractor shall be liable to pay compensation for any loss and damage caused to the property of the Gandhi Medical College & Associated Hospital of Hamidia & Sultania or its patients by the contractor or his workers. (vii) The contractor shall be personally responsible for the conduct of his staff and in case of any complaint against any of his staff, contractor will be under obligation to change the worker when instructed by GMC authority. The contractor shall observe all the laws and will himself be responsible with regard to staff on the roll of the contractor what-so-ever. (viii) The contractor and his staff shall follow the rules and regulation of the GMC in force and instructions issued from time to time and GMC will be free to take action against the contractor for violating the same. (ix) The contractor is not allowed to alter the scope and specification. He should not add any condition of his own. (x) Agency shall make arrangements of providing contract labour as and when required will perform their duties as per the directions instruction/orders laid down by GMC authority for each individual department. (xi) Within 24 hours of receiving the requisition from the GMC authority will provide additional personnel as and when required by the GMC at the same rate as specified in this agreement. (xii) All personnel may be interviewed and screened by the authorized representative of the Dean GMC and after his approval only the personnel will be deployed on duty. (xiii) Agency shall not increase or decrease the total number of personnel without the prior approval of Dean GMC’s authorized representative. (xiv) Any personal found misfit or including into indiscipline Act or found medically unfit, shall be immediately removed and immediate replacement accordingly shall be made by the Agency at the same time at no extra cost. (xv) Representative of the Agency shall meet authorized Officer daily to apprise the position and situation and or to discuss any matter concerning their personnel. (xvi) All the personnel will have to submit a bio-data and recent pass port size photograph, medical fitness certificate, police verification report and photocopy of discharge book at the expenses of agency to the authorized representatives for records. (xvii) All Agency personnel shall be in possession of identify card worn on their uniform while on duty. 42

4) GENERAL TERMS & CONDITIONS OF CONTRACT FOR HOUSEKEEPING SERVICES:-

A: PROHIBITIONS AGAINST SUB-CONTRACTING: It is agreed and understood by GMC authorities and contractor that this contract shall not be transferable and no job arising under this contract be sub-contracted by the contractor. B: STATUTORY OBLIGATIONS: a) The contractor will have to abide by the provisions of labour abolition and regulation act 1970, minimum wages act PF & ESI and other statutory labour laws, rules, regulations as applicable in state of Madhya Pradesh. Any liability arising on the Gandhi Medical College & Associated Hospital of Hamidia & Sultania as principle employer shall be deducted from the bills of the contractor and it the full amount is not recovered , then the same shall be recovered from the security deposit of the contractor. The contractor shall be personally responsible for the conduct of his staff and in case of any complaint he will be under obligation to change the worker when instructed by GMC’s authority. b) The PF & ESI shall be deposited on monthly basis within the stipulated time period for a particular month and a copy of challan/receipt from bank shall be deposited alongwith the final bill of that particular month. C: PROHIBITION REGARDING REPRESENTATION THROUGH LAWYER: i) No party shall be allowed to be represented by a lawyer during any investigation, enquiry, appeal or any other proceedings. ii) Terms and conditions of the licenser may be unilaterally modified by the GMC authority as and when necessary without affecting the basic nature of this contract. D: INSTITUTE’S AND CONTRACTOR’S OBLIGATIONS: i) The GMC authority shall not pay any compensation in respect of any injury or death caused to the workers of the contractor. It will be sole responsibility of the contractor to follow the Workmen’s Compensation act. ii) The contractor will provide sets of uniform and the identity cards to his workers as approved by the GMC authority (both male & female) for wearing while on duty. Sufficient numbers of uniforms would have to be provided so that worker is always with clean uniform. It will be stricktly monitored and fine will be imposed if workers are found without or dirty uniform. iii) The contractor or his representative shall daily report to the authorities of GMC or his representative and take instructions every day form him for the work on a Book/Register maintained by the contractor exclusively for

the purpose. He shall preserve the said book and produce the same as and when required. iv) Routine notices/instructions will be given by the GMC authorities/Officer nominated by the Dean. v) The suitable storage place at one location will be provided by GMC authority free of cost. However, GMC shall not be responsible for any loss, breakage or theft of contractor’s material for which he has to make his own secured arrangements for storage.

vi) The GMC will not charge any amount from the contractor for water or/and electricity supplied for housekeeping activities under the contract. However it is the responsibility for the contractor to use optimum water & electricity for housekeeping services, any negligence/misuse noticed the penaulty may be levied by GMC authority. vii) The payment will be made by the GMC through cheque/Bank Draft payable at Bhopal to the Contractor every month after submission of proper bill duly verified by the authorized representative of GMC. viii) The workers posted/engaged in the Housekeeping services of Gandhi Medical College & Associated Hospital Of Hamidia & Sultania campus by the contractor, shall remain his employees and shall not be deemed to be or treated as the employees of the GMC and shall not claim any salary, damages, compensation or anything arising out of their employment/duty at the Gandhi Medical College & Associated Hospital Of Hamidia & Sultania campus under this contract. ix) Terms and conditions of the contract may be modified by the GMC authority without effecting the basic nature of contract. All conditions as per the Tender documents will also be applicable. E: FORCE MAJURE: Not withstanding anything contained in this contract, the contract shall be subject to force majure i.e. acts of god or the acts which are beyond the control and diligence of the parties. Any preach or violation of the contract on account of civil commotion, fire, floods, strikes, internal disturbance or external aggression would not render the parties liable for any deduction or penaulty whatsoever. It is also understood and agreed by the contractor that the present contract is being entered in or in connection with the work and business of the GMC as aforementioned and in the event of any partial/total closure of the business/operations of the GMC reduction of work, business or requirement for any reason whatsoever, the GMC shall be free to terminate the contract or amend the contract as may be deemed fit at its sole discretion of Dean of GMC. The contractor shall not be entitled to receive any compensation whatsoever on account of above. F: ARBITRATION: It has been mutually agreed between the parties that all differences and dispute arising during the contract period regarding interpretation of contract shall be solved by mutual discussions. In the event of differences or dispute remaining unresolved, the same shall be referred for arbitration to the Chairman, Autonoumus GMC Society & Commissioner (Revenue) Bhopal and his decision shall be final and shall be binding on all parties. G: PEOSECUTION LIABILITY/LIABILITY FOR ANY CLAIM:

It shall be personal responsibility of the contractor to ensure the execution of the contract in conformity with various statutory provisions effecting the contract form time to time. In case of any breach, violation/contraception or infringement, whatsoever the contractor shall alone be liable for prosecution to the exclusion of all. H: JURISDICTION: This contract shall be deemed to have been concluded at Bhopal for all purpose and therefore only courts of Bhopal shall be having the jurisdiction for the purpose of any adjudication where some dispute/difference remain unsolved inspite of arbitration.

MISCELLANEOUS: The contractor shall provide timely and right information to GMC authority whenever, required/asked from the contractor and that in case of any wrong information given by the contractor the contract shall be liable to be terminated.

List of Certificate & Documents form Bidders

Bidders are required to submit the following Certificates and Documents

Sr. No. Description of Documents Attached Not Attached

1 Earnest money in form of DD of Nationalized Bank for Rs. 5.00 lacs

2 Registration of Firm-Certificate

3 Income tax clearance certificate

4 ESI Certificate

5 EPF Certificate

6 Experience Documents

7 Pin No. (of Income Tax)

8 Certificate of establishing an office with in Municipal area and its registration too.

9 Service Tax Registration No.

10 Annual Turnover certificate from CA worth Rs. 1.8 Crore

FINANCIAL BID

Sr.No. Particulars Total Amount per month 1 No. of Total Workers - 200 Rs ………………………………….. (Note- Compliance of minimum wage act is mandatory) (In Words Rs……………………...... )

2 Cleaning Material Rs ………………………………….. As per listed in the tender document (In Words Rs……………………...... )

3 Other Charges for running expences of Rs ………………………………….. Machineries including Contractor profit etc (In Words Rs……………………...... )

Total Comprehensive quoted Amount Rs …………………………………...

(In Words Rs……………………...... )

(Note:- Amount should be quoted for a complete month)

Signature Of Tenderer (Name Of Organization)