Creating Community, Enhancing Health, Inspiring Play since 1959

BOARD OF DIRECTORS MEETING July 23, 2019 – 6pm Peak Community & Wellness Center, 6612 S Ward St., Littleton, CO 80127

AGENDA

Pursuant to Colorado Revised Statutes 18-8-308(2), 24-18-109(3)(a), 24-18-110, 32-1-902(3), all known potential conflicts of interest of any board members have been filed with the Secretary of State.

I. CALL TO ORDER (Maple Room)

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. APPROVAL OF JUNE 25, 2019 MINUTES

VI. COMMUNITY COMMENTS A. Staff Introduction - Kate Dragoo B. Youth Coach Volunteer Recognition - Mike Hanson C. Part-Time Scholarship Award Recipients - Ronald Hopp

VII. OLD BUSINESS

VIII. NEW BUSINESS A. Schaefer Batting Cage Project - Barb Butler B. Tribute Bench Application - Colin Insley

IX. EXECUTIVE DIRECTOR’S REPORT

X. DISCUSSION ITEMS A. Finance Update - Dennis Weiner B. 2020 Budget Guidelines - Ronald Hopp C. General Obligation Bond Extension Projects Follow-Up - Ronald Hopp

XI. ADJOURNMENT

Individuals who require special accommodation to attend and/or participate in this meeting should call the Foothills District Office at 303.409.2108 to advise of their specific need(s) at least 24 hours prior to the meeting.

FOOTHILLS PARK & RECREATION DISTRICT REGULAR BOARD OF DIRECTORS MEETING

May 21, 2019

The regular meeting of Foothills Park & Recreation District was held at Peak Community & Wellness Center, 6612 South Ward Street, Littleton, Colorado 80127.

I. CALL TO ORDER: Director Bosanko called the regular meeting to order at 6pm.

II. PLEDGE OF ALLEGIANCE: Director Bosanko led those in attendance in the Pledge of Allegiance to the Flag of the United States of America.

III. ROLL CALL: Director Farrar: Present Director Butman: Present Director James: Present Director Meyer: Present Director Bosanko: Present

ALSO IN ATTENDANCE: Ronald Hopp, Executive Director; Dennis Weiner, Director of Finance and Administrative Services; Barb Butler, Director of Recreation Programs; Derek Eberhardt, Director of Operations; Tom Woodard, Director of Golf; Colin Insley, Director of Parks, Planning and Construction; Richelle Riley, Recording Secretary; other Foothills staff and members of the public.

Potential conflicts of interest were disclosed pursuant to Colorado Revised Statutes 18-8-308(2), 24-18- 109(3)(a), 24-18-110, and 32-1-902(3).

IV. APPROVAL OF AGENDA:

MOTION: Director Meyer moved that the Foothills Board of Directors approve the May 21, 2019 agenda as submitted. Director Farrar seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director James, aye; Director Meyer, aye; Director Bosanko, aye. The motion was approved.

V. APPROVAL OF APRIL 23, 2019 MINUTES:

MOTION: Director Meyer moved that the Foothills Board of Directors approve the minutes of the April 23, 2019 board meeting as submitted. Director Farrar seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, abstain; Director James, abstain; Director Meyer, aye; Director Bosanko, aye. The motion was approved.

VI. COMMUNITY COMMENTS:

Diane Suchomel, District Resident, told the Board she had been noticing what she considers to be more safety problems and security problems while walking the trails and the parks. She has seen more graffiti and has called the Sheriff’s Office. The Sheriff’s Office has seen more activity with transients, Ms. Suchomel discussed. Ms. Suchomel strongly encouraged the District to reconsider the possibility of having a park ranger or safety patrol. There was discussion about opportunities.

VII. OLD BUSINESS:

VIII. NEW BUSINESS:

A. Broadstone Bowles Crossing, LLC Inclusion Hearing

Director Bosanko noted that the District received a Petition for Inclusion from the owner of one hundred percent of the property which is sought to be included into the District boundaries. Notice was published of this inclusion hearing as required by law.

Ronald Hopp explained staff have been working with Broadstone Bowles Crossing, LLC for potential inclusion of their property into the District, and described the proposed development and location. Mr. Hopp pointed out the petition and resolution order for inclusion provided in the packet for the Board’s review. He reiterated a Notice of Inclusion for Public Hearing was published in the May 15, 2019 edition of the Canyon Courier.

May 21, 2019 Page 2 Director Bosanko opened the Public Hearing for comments regarding the issue at 6:07pm. There were no comments. The Public Hearing was closed at 6:08pm.

MOTION: Director Meyer moved that the Foothills Board of Directors approve Resolution No. 19-002 ordering inclusion of real property, Broadstone Bowles Crossing, LLC into the boundaries of the District as discussed. Director Farrar seconded the motion. Poll of the Board: Director Farrar, aye; Director Butman, aye; Director James, aye; Director Meyer, aye; Director Bosanko, aye. The motion was approved.

IX. DISCUSSION ITEMS:

A. General Obligation Bond Extension Projects Presentation

Director Bosanko noted that this is continued discussion and there will be several more meetings to discuss these items as the District looks into extending the General Obligation Bond which will have to go to a vote, possibly in the May, 2020 election. This discussion will help develop ballot language and identify projects for possible extension of the bond. Director Bosanko indicated that tonight, Mr. Hopp and staff will provide a presentation, the Board can ask questions, and at the end it will be opened up for community comments.

Using a Power Point presentation, Mr. Hopp explained he will present concepts for some potential General Obligation Bond extension projects. He recognized this is being treated as a workshop and would like it to be interactive between the Board and staff. Copies of the presentation were distributed to the Board.

Mr. Hopp talked about the General Obligation Bond that is scheduled to expire at the end of 2020. He explained the expiration of the debt provides an opportunity to potentially ask voters to extend the debt without raising taxes. Staff are trying to ascertain what potential projects could be supported by the voters, and could expand and improve services throughout the District.

Mr. Hopp described processes that have been done to date. Staff had guidance from the Board to move forward with developing some concepts, working with some firms to do so. He acknowledged the concepts are very expensive. If a particular project does not become one of the chosen projects for the potential bond issue extension, there are other mechanisms for funding improvements if there are priorities that are developed, Mr. Hopp discussed.

Mr. Hopp provided a single cost estimate related to each project and assured the Board that there is detailed backup information of all of the projects. Each project/concept was detailed and discussed: Ridge Recreation Center; Peak Community & Wellness Center; Lilley Gulch Recreation Center; Fehringer Ranch Fieldhouse; Foothills Golf Course Clubhouse – renovation, new building; Clement Park Tennis and Pickleball Courts; Sixth Avenue West Pocket Center and Spray Ground; Columbine West Pool; Easton Regional Park Baseball Field; Dutch Creek Trail; Meadows Golf Course Expansion.

Recognizing audience members wanted to speak to the Foothills Golf Course Clubhouse concepts, Director Bosanko opened the floor for Community Comments.

Nancy Werkmeister said to nix the renovations. She discussed that the new clubhouse concept is small, and can see wasted space. Ms. Werkmeister said there needs to be more input from the people that use the facility.

John Schneider, district resident, member of Foothills Men’s Club, said Foothills Golf Course gets slighted year-end and year-out with the budget that is given to Foothills Golf Course for the maintenance of the course. He can see disproportion between Meadows and Foothills golf courses for funding.

Tom Woodard discussed irrigation systems for both golf courses.

Leo Zeggert, district resident, golf course employee, concurred with Ms. Werkmeister. Having everything on ground level is wasting a view. He discussed events they have, more seating could be added.

Mr. Hopp said the points are well-taken and discussed the clubhouse concept size.

May 21, 2019 Page 3 Bonnie Allen, Grant Ranch, said the District is planning for now, not the future. The clubs go elsewhere to hold their programs and luncheons. The District needs to think of the future of golf and the future of the facility for wedding events.

Mike Sexton, district resident, said he plays with the men’s club and the tournaments drive the public away because the clubhouse is full.

Leo Zeggert added Foothills Golf Course is a value course and it is always going to get people there, but it will help to have a newer facility to accommodate people coming off the course.

Robert Peterson, district resident, said with a full kitchen, the demand for food will go up drastically. If they put on a second floor and leverage the view, we’ll increase the possibility of the restaurant.

Bonnie Peterson, district resident, asked why is the bar in the middle, taking up dining space.

Regarding the concepts, Mr. Hopp discussed the District is trying to find a number that makes sense and wants to consider growth opportunities.

Randy Meyers talked about a pilot program for people interested in playing golf starting June 1, 2019; Foothills and Meadows will be welcome centers for the Denver market. The courses are expecting a large influx in the next six months.

Ashley Barto discussed that the golf course needs to be more competitive. This would draw people in.

Mr. Hopp made clear this is about developing a concept for the General Obligation Bond Extension and making sure projects are chosen that staff feel District voters would support. The voters need to support the continued bond issue, otherwise, there are no projects that will happen. Design criteria and details can be flushed out. He reiterated that an order of magnitude has been developed to give the Board an idea of cost for these types of things.

Mr. Hopp concluded staff would like the members of the Board to evaluate the information that was shared tonight and study the documents. Dennis Weiner reviewed the evaluation spreadsheet and explained the rating process. The data from that spreadsheet will be presented at a future meeting.

Mr. Hopp discussed that there is the opportunity, as with the mill levy election in 2017, to do a public opinion poll. The data from 2017 can be sent to the Board.

Mr. Hopp pointed out that in the Information section of the board packet is a Capital Projects Report. Staff can provide the report every board meeting rather than put the information in the Executive Director’s Report.

X. ADJOURNMENT:

The regular meeting was adjourned at 8:22pm. The next regular board meeting will be held at 6pm on Tuesday, June 25, 2019, at Peak Community & Wellness Center, 6612 South Ward Street, Littleton.

Submitted by:

Richelle Riley, Recording Secretary

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director

FROM: Kate Dragoo, Communications & Marketing Supervisor

SUBJECT: Please Welcome Tory Pearson

I am thrilled to welcome Tory Pearson as our new full time Community Outreach Specialist to the Communications & Marketing Department.

Tory comes to us with many experiences in fundraising, community outreach and marketing. She specifically held some very similar roles with the City of Lakewood and Mile High Youth Corps. Tory’s understanding of government entities and their unique operations has been an easy transition into joining the Foothills team. Tory grew up in the Lakewood/Littleton area and was already familiar with many of our facilities and parks.

Tory started with the District on May 21 and since her start date, she has exuberantly taken on her responsibilities of getting to know our facilities, sponsors, events and more. She was pivotal in the success of Red, White & You and she looks forward to being a key leader of the event in 2020, as well as Boo-rific Bash & Splash.

Tory will be leading many of our communications tools such as social media, e- newsletter communications and press releases. She will also be responsible for building relationships with community groups and businesses through the South Jeffco Business Alliance, hosted by the District. Lastly, her role of fundraising will be instrumental in the success of our future District events and activities.

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director Barb Butler, Director of Recreation Programs

FROM: Mike Hanson, Youth Leagues Coordinator

SUBJECT: Youth Coach Volunteer Recognition

I have been keeping track of our youth sports volunteer coaches since 2009. In that time, I have had over 1500 individual coaches for the four different sports we offer. I would like to recognize the following eight individuals for their continued service to our program, and their families, and recognize them with a gift for their hard work.

Luke Fedderson - coached 27 teams Greg Body - coached 26 teams Vince Denome - coached 26 teams Larry Tobin - coached 20 teams Pablo Correa - coached 17 teams Ray White - coached 16 teams Jay Walsh - coached 14 teams Sam Samienago – coached 4 teams

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

FROM: Ronald Hopp, Executive Director

SUBJECT: Part-Time and Seasonal Scholarship Award Recipients

The Scholarship Committee would like to thank the part-time and seasonal staff who took the time and effort to apply for the scholarship. We applaud those employees who balance work, school, and community involvement. Each applicant submitted essays to share with us their contributions to their community, achievements in school, and future goals.

The Foothills Scholarship was made possible by the Board of Directors, who created the opportunity to financially help part-time and seasonal staff pursue their goals towards higher education. The Scholarship Committee is pleased to announce the recipients of the $500 Scholarship offered by Foothills.

The first recipient is Isabel Gallegos who works for Urban Parks. She was also an intern with the Parks Department where she researched and identified hazardous trees. Isabel will be attending Front Range Community College where she will be pursuing a degree in Forest Technology. While interning for Foothills, she received two awards, one from P4 and the other was from the Governor’s Mansion for the Governor’s Summer Job Hunt program.

The second recipient is Linda Dunbar who works in Children’s Programs in the All Day Preschool. She is currently attending Arapahoe Community College where she is working towards her Early Childhood Education degree. Linda has worked with children for over 20 years and is wanting to further her education so that she can be a Lead Teacher and continue to teach a variety of learners and children at ADP.

The third recipient is Nick Selfridge who works at the Foothills Fieldhouse. Nick will be returning to Adams State University in the fall, where he will be graduating with a degree in Business Management and Accounting. Nick has helped out in the community for years, with such organizations as ASU Cares, Habitat for Humanity, Big Brothers, Big Sisters and the Salvation Army.

The fourth recipient is Megan Johnson who works in Athletics as a Gymnastics Coach. Megan will be attending Montana State University where she will be focusing on a Nursing degree. Megan has done some amazing volunteering over the past couple of years! She has worked with The Right Step, an organization that helps disabled kids do horse therapy. She even went to Africa to volunteer with Days for Girls!

The fifth recipient is Samantha Johnson who is a Center Associate at Lilley Gulch. Samantha will be attending University of Alabama as a freshman in the fall, working towards a Nursing degree. She would like to go into neonatal nursing. She has taken AP classes such as: Biology, Chemistry, Psychology and Statistics to help her prepare for courses at college.

We extend our sincerest congratulations to Isabel, Linda, Nick, Megan and Samantha. We offer our warmest wishes to all applicants as they continue their studies.

We encourage more staff to apply for the next scholarship offered.

The Scholarship Committee

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Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director

FROM: Barb Butler, Director of Recreation Programs

SUBJECT: Schaefer Athletic Complex Batting Cage Replacement Project

The batting cages at Schaefer Athletic Complex and Clement Park both are facilities that were identified as projects for renovation with mill levy proceeds. Clement Park Batting Cages were identified for year 2 and Schaefer Batting Cages in year 3, with $150,000 allocated for each renovation. We have spent the last several months researching trends, equipment, and analyzing operational costs related to batting cages. As a result of this research, and in light of conversations related to potential redevelopment of the Clement Park site, staff has determined that the best course of action is to proceed with improvements at Schafer Athletic Complex and to also enhance the site and the batting cage capabilities. To accommodate these goals and enhancements, the funding from both sites will need to be combined. It is staff’s recommendation that we purchase ABC Past Time Machines and purchase them through J&J Amusements. The concept is to convert all nine batting stalls at Schaefer Batting Cages to dual machines with a Select A Pitch system. This will allow batters to choose the type of machine (baseball or softball), the speed within a preset range, and the strike zone pitch height all within a single cage. This would enhance the batter’s experience and allow for them to get in to a batting stall quicker, and not have to wait for an open station that pitches what they want. As you can see by the chart below, by installing the Select A Pitch system, we will be able to provide the same level (or better) of service at one location than we currently provide at two locations. This will save on staff costs and ongoing maintenance and capital costs.

Current SAC Batting Current Clement Batting Proposed Batting Cage at Cage Cage SAC Slow Pitch Softball (High Slow Pitch Softball (High Baseball & Fast Pitch Softball Cage 1 Arch) Arch) (ADA) Slow Pitch Softball (High Slow Pitch Softball (High Baseball & Slow Pitch Cage 2 Arch) Arch) Softball (ADA) Slow Pitch Softball (High Slow Pitch Softball (High Baseball & Slow Pitch Cage 3 Arch) Arch) Softball

Baseball & Slow Pitch Cage 4 Baseball (65 MPH) Fast Pitch Softball (60 MPH) Softball Baseball & Slow Pitch Cage 5 Baseball (75 MPH) Baseball (70 MPH) Softball Baseball & Slow Pitch Cage 6 Baseball (80 MPH) Baseball (75 MPH) Softball Fast Pitch Softball (60 Cage 7 Baseball (65 MPH) Baseball & Fast Pitch Softball MPH) Cage 8 Baseball (55 MPH) Baseball (55 MPH) Baseball & Fast Pitch Softball Baseball & Slow Pitch Cage 9 Baseball (45 MPH) Baseball (45 MPH) Softball

In addition to the purchase of the machines, renovations will need to be made to the sump pit and pump area to accommodate the new system, and to the cages for accessibility and equipment install. New electrical conduit will need to be installed. In order to add two ADA accessible cages, we will need to do some site improvements related to sidewalks from the parking lot and to the entrance areas of the accessible cages. Costs are outlined as follows: Pitching Machines & Site Work within Batting Cage Enclosure $232,865 Electrical $27,000 Outside Cage Site Work Modifications for Accessibility $39,000 Total $298,865 In addition to the enhanced machines and site work outlined, staff would like to consider some additional site improvements at a later date, including but not limited to, enhancing and relocating the control/admission building, the creation of a picnic area, and improved site furnishings as part of a future phase. If the site redevelopment concept at Clement Park includes the renovation or enhancement of the Batting Cages, this will be addressed in the future. This project is planned to be scheduled for fall of 2019.

Motion: I move that the Foothills Board of Directors authorize proceeding with the improvements to the Schaefer Athletic Complex Batting Cages as discussed, and further authorize the Executive Director to execute all required documents to facilitate the renovations of the Schaefer Batting Cages as reviewed and approved by staff and legal counsel.

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Creating Community, Enhancing Health, Inspiring Play

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director

FROM: Colin Insley, Director of Parks, Planning and Construction

SUBJECT: Larsen Memorial Bench

The Larsen family has submitted an application requesting permission to place a memorial or “Tribute” bench in Governor James B. Grant Park. The request is to celebrate the Parkside Community, next to the park. The bench will be installed where we are placing new benches as a result of the park improvement project.

Our policy requires staff to seek approval from our Board of Directors. A copy of the application request with plaque wording and map location of the bench are enclosed for your approval.

Staff recommends approval of both requests.

Motion: I move that the Foothills Board of Directors approve the memorial bench and plaque request from Alanna and Dean Larsen to be installed at Governor James B. Grant Park.

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

TO: Foothills Board of Directors

FROM: Ronald Hopp, Executive Director

SUBJECT: Executive Director’s Report

Please welcome the following new staff who have started working for the District. We are excited to have them as part of our team!

Name Department and/or Facility Location Christian Beaman Ridge Pool Chase Bomgardner Urban Park Maintenance Wendy Bradshaw Cultural Arts Annie Cirbo Wellness Aurora Compo Weaver Hollow Pool Marty Duran Regional Park Maintenance Abigail Durbin Columbine Pool Evan Durbin Regional Park Maintenance Benjamin Ezell Meadows Course Maintenance Sonya Green Ridge Pool Kelly Hansen Lilley Gulch Recreation Center Katherine Hanson Ridge Pool Sophia Hemingway Ridge Pool Connor Hettinger Deer Creek Pool Jonathan Holsopple Weaver Hollow Pool Jayden Jones Ridge Pool Benjamin Kirschner Clement Park Splash Pad Melinda Lary Ridge Recreation Center Nicholas Loos Regional Park Maintenance Tyler Matoba Wellness Ian Miller Urban Park Maintenance Franchesca Ocasio-Smith Ridge Camp KOTM Emily Qualls Weaver Hollow Pool Ashton Sager Lilley Gulch Camp KOTM Jackson Schwartz Sports Specialty Programming Kyle Seals Peak Recreation Center Maria Seybert Ridge Pool Connor Slack Ridge Pool Austin Sorenson Meadows Course Maintenance Regina Stump Wellness Sophia Tavanello Youth and Middle School Sports

Aidan Van Hess Penalty Box Gwendolyn Walker Ridge Pool Nathaniel Watkins Regional Park Maintenance Michael Young Foothills Pro Shop & Operations Samantha Zimmermann Ridge Pool Paul Crossland Children's Programs Admin Abbey Dorshorst Ridge Pool Haleigh Goodson Ridge Pool Cooper Hill Edge Ice Arena Connor Hurley Weaver Hollow Pool Blake Lenoir Edge Ice Arena Mitchell Mowry Ridge Pool Chase Nau Edge Ice Arena Marcia Page Edge Ice Arena Alexa Reed Sports Specialty Programming Patti Regan Day Camp Devinny Lauretta Ruppert Ridge Pool Michael Schulte Clement Park Turf Maintenance Joseph Shellhaas Edge Ice Arena Landon Shults Edge Ice Arena Ethan Spangler Ridge Pool William Thrasher Lilley Gulch Pool Luke Vander Horst Clement Park Turf Maintenance Adam Willson Meadows Course Maintenance Anna Yoder 6th Avenue West Pool Maggie Zhou Ridge Pool

We currently have six facility-use Intergovernmental Agreements (IGAs) with various entities that allow for the residents of those entities to utilize programs and facilities at District rates. As a reminder, each respective district is billed the differential between the resident rates and the non-resident rates. A monthly/year-to-date usage report is attached.

Email from Regina Smith concerning Red, White & You:

WE did it! Red White & You 2019 is in the books. This year was challenging as we expanded the event footprint for the first time and worked around the ongoing construction in the park. The experiment worked! The new kid zone area was a huge success and we were joined again by our fantastic group of sponsors, lots of vendor booths, food booths, extra entertainment and crowds. We are still waiting on the final number for Jefferson County, but we expect to have similar crowd totals from previous years. The expanded footprint allowed for better access throughout the event and even less trash!

The absolute only way this event is successful is that it is a team effort from all of the District employees. THANK YOU THANK YOU THANK YOU to all of the staff that worked year round to make this event happen, specifically Clement Park staff, AND to the 20+ Foothills staff, family and friends that volunteered for the event. In addition to the Foothills staff, we had 40+ community volunteers this year for the 3rd and clean up on the 4th. Thank you to the contractors, especially Lora Knowlton with Current Events, the Jefferson County Sheriff’s Office and Western-Fireworks for making this event possible. Last but not least, a special thank you to Barb Butler and Ron Hopp. Having your support and the support of the management team makes all of the difference in pulling off such a large event.

Every year I am just blown away with the overwhelming support and assistance from everyone in the district! It has been a privilege and an honor to be trusted with throwing this party for the community. I am so excited about the future of this event. You all make me love my job and makes putting together a 50,000+ person event possible.

Thank you all, from the bottom of my heart!

A few of us were able to attend the Special District Board Golf Outing at Hyland Hills Golf Course. The next one is scheduled at Pole Creek Golf Club on Tuesday, July 30. Please let us know if you would like to attend!

Colin and I met with Dr. Shirl Smith at the Feeding Many site to discuss the possibility of a future park shelter location and the need for a san-o-let enclosure. We walked the site and talked about potential locations of both structures and the processes required.

I had a meeting with Tom Hoby with Jefferson County Open Space and representatives from the Jefferson County Libraries. They are looking to expand their services throughout Jefferson County and are exploring options related to additional locations for full service and satellite services library branches.

Barb Butler, Colin Insley, Dennis Weiner and I had a meeting with Miracle League Representatives to discuss the agreement that we have between our two agencies and potential modifications as part of a desire to extend the agreement. They have a strong interest in expanding the services being offered and want to work with us to create some expansion visions to enhance adaptive programming opportunities.

I was asked to speak at a CARA meeting which we hosted at the Meadows Golf Club. They asked me to address the following topics: 1. Your path to becoming an executive director and what experiences have helped guide you. 2. What it means for Foothills to be a Special District and how that differs from your traditional municipality a. How special districts present different challenges and/or benefits. b. The process of elections and Mill Levy increase initiatives. 3. What do you look for when hiring for upper management positions, and what advice can you give to younger professionals who aspire to that level.

On Saturday July 13, the Meadows Golf Club hosted the District’s annual Golf Expo – Demo Day. Six golf equipment manufactures had golf clubs available for golfers to hit including; Callaway, Cleveland, Mizuno, Ping, Taylor Made, Titleist and Wilson. Free 15-minute golf lessons were offered. In addition, golfers had the opportunity to win free golf and door prizes. Four special orders were taken for golf clubs totaling $2,000. The Golf Pro Shop generated $1,200 in merchandise sales, 16 free golf lessons were given.

We had 19 employees bike in the District’s Bike to Work event at Clement Park; 41 employees attended the staff meeting that coincided with the event. This was a very fun event and we hope it grows every year.

As part of the free concert series, Foothills Theatre Company is proud to present Shakespeare in Clement Park, Hamlet. The shows are 7pm Fridays and Saturdays, July 19 – 27, 2019.

We are once again planning to have an End of the Summer BBQ on August 6th. Like last year, I will be smoking brisket, ribs, pork shoulder and chicken and also like last year, will be getting very little sleep as the smoking process will begin at 8:00 p.m. the night before! This year, we have elected to have employees bring family members as well. The event will begin at 4pm and last until 8pm and there will be food, beverages and games to play. Board members are encouraged to attend and bring your families! This is a great event to show our appreciation to all of our awesome employees!

As a reminder, the Clement Park Playground Grand Opening will be held on Thursday, August 8th followed by a fantastic concert in the park! We are very excited to be opening this unbelievable playground and look forward to having Board members help us celebrate!

The Meadowbrook Heights Metropolitan District is forming a special district within our District boundaries that they would like to include park and recreation services. The development is including this in their service plan to allow them to manage a couple of small parks in the development. The service plan states that it is understood that the Meadowbrook Metro District will be located within and will have overlapping boundaries with Foothills Park & Recreation District. It is further understood that the improvements, facilities and services to be financed, established, operated, or provided by the Metro District will not duplicate or interfere with any other improvements, facilities, or services already constructed, planned to be constructed, or provided by the Foothills Park & Recreation District. Since the metro district requesting these powers as part of their service plant is within our boundaries, the established District must provide consent through a resolution in accordance with Jefferson County regulations. Staff will bring a consent resolution to the August board meeting for the Board’s consideration. During the month of June, kids ages 17 and under hit range balls free from 1pm until 3pm Monday through Friday at Foothills and Meadows golf courses. The promotion is part of the District’s effort to grow the game of golf. After 29 years of service to the District, John Gregg retired on July 1. John initially began working for the District at the Foothills Golf Course and then quickly moved to Clement Park where he primarily kept the irrigation system maintained and repaired. John was also very active on the District’s Safety Committee. Staff held a luncheon in his honor in late June. We wish John well! The Children’s Programs Department is gearing up for their annual “Parent Breakfast”. Friday, August 9th starting at 6:45 am, summer camp families are invited to Clement Park for breakfast and field day to celebrate the last day of summer. Over 500 parents and children are expected to join in on the fun. This year’s event is being sponsored by Mathnasium and Children’s Hospital of Colorado. Breakfast donations from Einstein’s Bagels and Starbucks will be served. Guest field day activities will be put on by Speed Stacks, Young Americans Bank, Columbine Library and Jefferson County Open Space. Since the last Board meeting, Bergen Ditch and Reservoir Company officials were notified that the State of Colorado’s Dam Safety Division had identified that the Polly Deane Dam (Hine Lake) was eligible for a FEMA Grant Program and that they were going to proceed with submitting an application for State level funding from the program on Bergen’s behalf. If successful, this would provide a significant funding source for the rehabilitation of the Hine Lake Dam, which would positively affect the District’s potential financial obligation to this project. The quarterly reports have been included in the information portion of the packet and there will be no presentations by the various departments. There is a lot of excellent information in the reports. If you have any questions on any of the information, please let us know.

IGA MONTHLY FACILITY/CLASS/GOLF USAGE 2019 AGENCY Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. TOTAL Bowles Metro 873 1,266 1,452 1,601 1,233 836 7,261 Normandy Estates 141 149 175 421 153 272 1,311 Plains Metro 0 0 0 0 55 28 83 Roxborough Village 1,333 1,250 2,067 1,365 1,800 1,858 9,673 TrailMark 1,216 1,069 1,087 1,115 669 791 5,947 Vintage Reserve 252 273 257 341 257 170 1,550 Monthly Totals 3,815 4,007 5,038 4,843 4,167 3,955 0 0 0 0 0 0 25,825

25,825

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director

FROM: Dennis Weiner, Director of Finance and Administrative Services

SUBJECT: JUNE FINANCIAL UPDATE

Attached are the District’s Financial Summary report and discussion of the District’s year-to-date operating revenues and expenditures as well as non-operating revenues and expenditures through June 30, 2019 as compared to the budget.

Also included is a summary comparison of actual versus budget for the year-to-date by department. If you have any questions concerning this information, please ask me.

EXECUTIVE SUMMARY OF THE DISTRICT ACTUAL VS BUDGET FOR THE YEAR-TO-DATE PERIOD ENDED 6/30/2019

Total Year-to Date Operating Revenue:

Total District Year-to-Date Operating Revenues are $7,611,475 versus budget of $8,003,222 or $391,747 lower than planned due to the following:

 Admission Fee Revenues were $5,842,905 which was $353,258 unfavorable to plan.

o Leisure Services admission fees were $252,605 lower than planned. This variance was primarily a result of timing of revenue recognition versus when budgeted and was related to our implementation of our new point of sale system, which has the capability to defer revenue and recognize as programs occur. As of June 30, 2019, we had $223,156 of deferred revenue which will be recognized as revenue as programs occur between June and August of this year.

o Golf admission fees, including Golf Development and Improvement Fund revenue, were $1,582,341, which was unfavorable to plan by $88,915 because of unfavorable weather conditions over the first half of the year resulting in a lower number of rounds at both courses.

 Rentals were lower than planned by $28,430, primarily driven by lower than expected pool rentals at Lilley Gulch and the Ridge and lower levels of ice rental for youth hockey at the Edge.

 Other Revenue was favorable to plan by $15,270 mainly because of higher levels of advertising sales.

Total Year-To-Date Operating Expenditures:

Total District Year-to-Date Operating Expenditures are $9,791,929 versus budget of $10,451,456 or $659,527 less than planned due to the following:

 Salaries and Wages expenditures were better than plan by $240,334 because of lower full- time salaries in Aquatics, Children’s Programs and Facility Maintenance resulting from staff changes and the timing of hiring for open positions and lower than planned part-time wages in Parks, Golf, Aquatics and Children’s Programs related to challenges experienced in recruiting for seasonal employees.

 Personnel expenditures were $83,646 lower than planned due to lower than planned health insurance and payroll tax expenditures related to lower staff levels and lower than planned discretionary 401(k) contributions.

 Supplies expenditures were favorable to plan by $124,142 due to timing of expenditures for program, operating and facility repair supplies in Parks, Facility Maintenance, Aquatics, District Athletics, at the Edge and in Golf.

 Purchased Services expenditures were better than planned by $112,094 mainly due to lower Legal and Public Relations expenditures and the timing of expenditures on professional services in Administration and Parks.

 Utilities were favorable to budget by $106,232 primarily because lower Water expenditures, which were lower by $104,002 due to lower usage in our urban parks.

Net Operating Revenue/Loss:

Net Operating Loss was $2,180,453 compared to a planned Net Operating Loss of $2,448,233, or $267,780 better than plan, driven by lower operating expenditures, partially offset by lower operating revenue than planned.

Non-Operating Revenue and Expenditures:

Net Non-Operating Revenue was $327,365 favorable to plan mostly due to the following:

 Specific Ownership Taxes were $171,294 better than planned because of higher levels of vehicle registrations in the County than anticipated.

 Conservation Trust Fund Revenues from lottery sales were $74,583 better than planned.

 Contributions and Grants were $59,246 favorable to plan primarily because of SB35 funds of $40,966 requested and received for use at Dakota Station and Trappers Glen parks.

 Investment Income was better than planned by $53,234, resulting from higher yields on invested balances than planned.

 Property Tax Revenue was $44,386 lower than planned because of slower collection of property taxes by the County than anticipated.

Net Revenue/Expenditures:

As a result, through June 30, 2019, Net Revenue was $5,904,383, which was $595,144 better than plan because of a lower than expected net operating loss, higher specific ownership taxes collected, higher conservation trust fund revenue and higher than expected levels of contributions and grants partially offset by slower than expected collection of property taxes.

Foothills Parks & Recreation Distrcit Summary of All Units Sunday, June 30, 2019

June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD OPERATING REVENUES Admission Fees $1,570,237 $1,393,672 $176,566 $5,842,905 $6,196,163 ($353,258) $12,010,346 $6,167,441 48.65% $6,191,821 Rentals 277,020 269,545 7,475 1,280,287 1,308,718 (28,430) 2,566,475 1,286,187 49.89% 1,367,311 Merchandise Sales 59,307 63,044 (3,737) 197,458 211,722 (14,263) 520,828 323,370 37.91% 204,441 Concessions and Other Contracts 53,684 55,927 (2,242) 238,636 249,701 (11,065) 480,407 241,771 49.67% 247,884 Other Revenue 10,699 10,412 287 52,188 36,919 15,270 76,841 24,653 67.92% 55,209 TOTAL OPERATING REVENUES 1,970,948 1,792,599 178,349 7,611,475 8,003,222 (391,747) 15,654,896 8,043,421 48.62% 8,066,666 OPERATING EXPENDITURES Salaries and Wages 1,117,899 1,202,704 84,805 5,173,782 5,414,117 240,334 11,030,192 5,856,410 46.91% 4,964,395 Personnel 181,758 198,926 17,168 1,184,549 1,268,195 83,646 2,283,014 1,098,465 51.89% 1,124,882 Supplies 280,092 239,275 (40,816) 1,210,661 1,334,804 124,142 2,360,258 1,149,597 51.29% 1,327,905 Purchased Services 228,130 227,469 (661) 1,328,383 1,440,477 112,094 2,625,669 1,297,286 50.59% 1,324,171 Utilities 208,718 280,479 71,762 756,556 862,788 106,232 1,889,931 1,133,374 40.03% 904,695 Insurance 22,394 21,846 (548) 131,958 131,076 (881) 262,152 130,195 50.34% 116,629 Other Expenditures (25) - 25 6,039 - (6,039) - (6,039) 0.00% 460 TOTAL OPERATING EXPENDITURES 2,038,966 2,170,701 131,735 9,791,929 10,451,456 659,527 20,451,216 10,659,287 47.88% 9,763,136

NET OPERATING REVENUE/(EXPENDITURES) (68,018) (378,101) 310,084 (2,180,453) (2,448,233) 267,780 (4,796,320) (2,615,866) 45.46% (1,696,470)

NON-OPERATING REVENUE Fund Balance - - - 18,851 12,000 6,851 5,354,261 5,335,410 0.35% 3,663 Property Taxes Collected to Pay GO Bonds 614,207 614,207 - 2,024,324 2,024,324 - 2,057,249 32,925 98.40% 2,027,381 Property Taxes Collected for Operations 3,033,038 2,895,327 137,710 9,498,134 9,542,519 (44,386) 9,697,727 199,594 97.94% 9,446,881 Specific Ownership Taxes 78,633 53,628 25,005 476,953 305,659 171,294 641,651 164,699 74.33% 512,900 Conservation Trust 135,102 120,360 14,742 315,303 240,721 74,583 481,441 166,138 65.49% 247,592 Contributions and Grants 44,584 6,800 37,784 552,359 493,114 59,246 865,071 312,712 63.85% 433,066 Investment Income 18,516 9,346 9,170 111,537 58,303 53,234 109,917 (1,620) 101.47% 76,253 QEBC Interest Expense Subsidy - - - 16,799 17,885 (1,086) 35,770 18,971 46.96% 16,719 Gain/(Loss) on Sale of Capital Assets 4,450 - 4,450 4,450 - 4,450 - (4,450) 0.00% 106 Proceeds from Insurance - - - 2,876 - 2,876 - (2,876) 0.00% 6,173 Other Income 2,036 - 2,036 8,886 - 8,886 - (8,886) 0.00% 10,686 TOTAL NON-OPERATING REVENUE 3,930,564 3,699,668 230,896 13,030,471 12,694,524 335,947 19,243,088 6,212,617 67.72% 12,781,419 NON-OPERATING EXPENDITURES Grant Expenditures 358,859 350,272 (8,588) 2,044,903 2,022,780 (22,124) 2,460,184 415,281 83.12% 469,683 Facilities & Equipment Repairs and Replacements 346,867 346,867 - 2,278,719 2,278,292 (428) 7,849,909 5,571,190 29.03% 420,709 Debt Payments - - - 47,800 47,800 - 3,131,300 3,083,500 1.53% 46,600 Interest Expense - - - 411,828 411,828 - 823,000 411,172 50.04% 453,645 Other Expenditures 49,367 53,293 3,926 162,384 176,353 13,969 182,375 19,991 89.04% 179,638 TOTAL NON-OPERATING EXPENDITURES 755,094 750,432 (4,662) 4,945,634 4,937,052 (8,583) 14,446,768 9,501,134 34.23% 1,570,274

NET REVENUE/(EXPENDITURES) 3,107,453 2,571,135 536,318 5,904,383 5,309,239 595,144 - (5,904,383) 0.00% 9,514,675

TOTAL REVENUE 5,901,512 5,492,267 409,245 20,641,946 20,697,746 (55,800) 34,897,984 14,256,038 59.15% 20,848,085 TOTAL EXPENDITURES 2,794,059 2,921,132 127,073 14,737,563 15,388,507 650,944 34,897,984 20,160,421 42.23% 11,333,410 NET REVENUE/(EXPENDITURES) 3,107,453 2,571,135 536,318 5,904,383 5,309,239 595,144 - (5,904,383) 0.00% 9,514,675 Foothills Parks & Recreation Distrcit Summary of All Units Sunday, June 30, 2019

June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD OPERATING REVENUES

Admission Fees: Total Parks and Clement Park - Admission Fees 1,647 - 1,647 141,328 153,067 (11,739) 283,077 141,749 49.93% 144,097 Leisure Services Summary - Admission Fees 972,019 857,567 114,452 4,119,237 4,371,842 (252,605) 8,165,770 4,046,533 50.45% 4,374,531 Golf Summary - Admission Fees 555,409 501,209 54,199 1,477,638 1,563,324 (85,687) 3,325,492 1,847,854 44.43% 1,567,304 Other Funds - Admission Fees 41,163 34,895 6,268 104,703 107,930 (3,228) 236,007 131,305 44.36% 105,890

Total Admission Fees 1,570,237 1,393,672 176,566 5,842,905 6,196,163 (353,258) 12,010,346 6,167,441 48.65% 6,191,821

Rentals: Total Parks and Clement Park - Rentals 33,302 43,998 (10,696) 140,656 154,505 (13,849) 236,512 95,856 59.47% 160,233 Leisure Services Summary - Rentals 103,413 107,289 (3,876) 796,520 819,535 (23,015) 1,548,159 751,639 51.45% 855,395 Golf Summary - Rentals 140,306 118,258 22,047 343,112 334,678 8,434 781,804 438,692 43.89% 351,683

Total Rentals 277,020 269,545 7,475 1,280,287 1,308,718 (28,430) 2,566,475 1,286,187 49.89% 1,367,311

Merchandise Sales: Leisure Services Summary - Merchandise Sales 6,895 8,192 (1,297) 49,771 54,557 (4,786) 104,441 54,670 47.65% 51,235 Golf Summary - Merchandise Sales 52,412 54,852 (2,440) 147,688 157,165 (9,477) 416,387 268,699 35.47% 153,206

Total Merchandise Sales 59,307 63,044 (3,737) 197,458 211,722 (14,263) 520,828 323,370 37.91% 204,441

Concessions and Other Contracts: Administration - Concessions and Other Contracts - - - 10,000 10,000 - 10,000 - 100.00% 10,000 Total Parks and Clement Park - Concessions and Other Contracts - - - 4,392 3,993 399 3,993 (399) 110.00% 3,993 Leisure Services Summary - Concessions and Other Contracts 43,684 45,927 (2,242) 204,244 215,708 (11,464) 397,414 193,170 51.39% 213,891 Golf Summary - Concessions and Other Contracts 10,000 10,000 - 20,000 20,000 - 69,000 49,000 28.99% 20,000

Total Concessions and Other Contracts 53,684 55,927 (2,242) 238,636 249,701 (11,065) 480,407 241,771 49.67% 247,884

Other Revenue: Administration - Other Revenue 2,972 2,500 472 14,758 7,500 7,258 10,000 (4,758) 147.58% 7,900 Total Parks and Clement Park - Other Revenue 4,396 (402) 4,798 14,199 9,096 5,103 17,748 3,549 80.00% 23,666 Leisure Services Summary - Other Revenue 2,883 8,314 (5,431) 20,234 17,694 2,540 34,650 14,416 58.40% 21,098 Golf Summary - Other Revenue 448 - 448 2,998 2,629 369 14,443 11,445 20.76% 2,544

Total Other Revenue 10,699 10,412 287 52,188 36,919 15,270 76,841 24,653 67.92% 55,209

TOTAL OPERATING REVENUES: Administration - TOTAL OPERATING REVENUES 2,972 2,500 472 24,758 17,500 7,258 20,000 (4,758) 123.79% 17,900 Total Parks and Clement Park - TOTAL OPERATING REVENUES 39,344 43,596 (4,252) 300,575 320,661 (20,086) 541,330 240,755 55.53% 331,989 Leisure Services Summary - TOTAL OPERATING REVENUES 1,128,894 1,027,289 101,606 5,190,005 5,479,335 (289,330) 10,250,433 5,060,428 50.63% 5,516,150 Golf Summary - TOTAL OPERATING REVENUES 758,575 684,319 74,255 1,991,435 2,077,796 (86,361) 4,607,126 2,615,691 43.23% 2,094,736 Other Funds - TOTAL OPERATING REVENUES 41,163 34,895 6,268 104,703 107,930 (3,228) 236,007 131,305 44.36% 105,890 June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD

Total TOTAL OPERATING REVENUES 1,970,948 1,792,599 178,349 7,611,475 8,003,222 (391,747) 15,654,896 8,043,421 48.62% 8,066,666 OPERATING EXPENDITURES

Salaries and Wages: Administration - Salaries and Wages 70,284 83,091 12,807 480,472 500,965 20,494 1,009,196 528,724 47.61% 482,926 Total Parks and Clement Park - Salaries and Wages 168,284 192,999 24,715 888,582 974,303 85,721 2,023,106 1,134,524 43.92% 849,158 Leisure Services Summary - Salaries and Wages 680,415 715,883 35,468 2,968,406 3,039,064 70,658 6,120,877 3,152,470 48.50% 2,791,595 Golf Summary - Salaries and Wages 198,916 210,731 11,815 836,322 899,784 63,462 1,877,014 1,040,692 44.56% 840,715

Total Salaries and Wages 1,117,899 1,202,704 84,805 5,173,782 5,414,117 240,334 11,030,192 5,856,410 46.91% 4,964,395

Personnel: Administration - Personnel 12,260 21,009 8,749 110,698 144,123 33,425 244,561 133,863 45.26% 108,897 Total Parks and Clement Park - Personnel 35,746 38,434 2,688 275,706 285,314 9,607 507,479 231,773 54.33% 260,413 Leisure Services Summary - Personnel 101,267 106,794 5,527 593,450 631,847 38,397 1,155,129 561,679 51.38% 567,410 Golf Summary - Personnel 32,486 32,689 203 204,695 206,912 2,217 375,846 171,150 54.46% 188,163

Total Personnel 181,758 198,926 17,168 1,184,549 1,268,195 83,646 2,283,014 1,098,465 51.89% 1,124,882

Supplies: Administration - Supplies (1,660) 1,393 3,054 7,873 7,765 (108) 27,785 19,912 28.33% 1,233 Total Parks and Clement Park - Supplies 53,031 42,156 (10,874) 259,989 274,803 14,814 470,423 210,434 55.27% 251,006 Leisure Services Summary - Supplies 123,004 94,386 (28,618) 556,255 608,702 52,446 1,013,581 457,326 54.88% 559,746 Golf Summary - Supplies 105,717 101,339 (4,378) 386,449 443,534 57,085 848,469 462,020 45.55% 515,271 Other Funds - Supplies - - - 95 - (95) - (95) 0.00% 650

Total Supplies 280,092 239,275 (40,816) 1,210,661 1,334,804 124,142 2,360,258 1,149,597 51.29% 1,327,905

Purchased Services: Administration - Purchased Services 40,414 51,937 11,522 298,313 360,364 62,051 650,065 351,752 45.89% 332,367 Total Parks and Clement Park - Purchased Services 33,297 34,047 751 212,667 252,123 39,457 387,189 174,522 54.93% 229,132 Leisure Services Summary - Purchased Services 121,616 115,356 (6,259) 682,417 682,123 (293) 1,322,332 639,915 51.61% 642,238 Golf Summary - Purchased Services 32,803 26,129 (6,674) 134,986 145,866 10,880 266,083 131,097 50.73% 120,433

Total Purchased Services 228,130 227,469 (661) 1,328,383 1,440,477 112,094 2,625,669 1,297,286 50.59% 1,324,171

Utilities: Administration - Utilities 2,270 2,639 369 11,095 11,506 412 23,750 12,655 46.71% 11,499 Total Parks and Clement Park - Utilities 86,230 137,483 51,252 202,639 275,576 72,937 636,769 434,130 31.82% 288,431 Leisure Services Summary - Utilities 77,480 91,597 14,117 389,460 400,603 11,142 816,128 426,667 47.72% 390,117 Golf Summary - Utilities 42,738 48,760 6,023 153,362 175,103 21,741 413,284 259,922 37.11% 214,648

Total Utilities 208,718 280,479 71,762 756,556 862,788 106,232 1,889,931 1,133,374 40.03% 904,695

Insurance: Administration - Insurance 6,665 6,665 - 39,987 39,987 - 79,975 39,987 50.00% 32,736 Total Parks and Clement Park - Insurance 5,655 5,107 (548) 31,523 30,642 (881) 61,284 29,760 51.44% 28,136 June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD Leisure Services Summary - Insurance 8,952 8,952 - 53,711 53,711 - 107,422 53,711 50.00% 49,543 Golf Summary - Insurance 1,123 1,123 - 6,736 6,736 - 13,472 6,736 50.00% 6,213

Total Insurance 22,394 21,846 (548) 131,958 131,076 (881) 262,152 130,195 50.34% 116,629

Other Expenditures: Leisure Services Summary - Other Expenditures (532) - 532 (146) - 146 - 146 0.00% 1,214 Golf Summary - Other Expenditures 507 - (507) 6,185 - (6,185) - (6,185) 0.00% (754)

Total Other Expenditures (25) - 25 6,039 - (6,039) - (6,039) 0.00% 460

TOTAL OPERATING EXPENDITURES: Administration - TOTAL OPERATING EXPENDITURES 130,232 166,734 36,502 948,437 1,064,711 116,273 2,035,331 1,086,893 46.60% 969,657 Total Parks and Clement Park - TOTAL OPERATING EXPENDITURES 382,243 450,227 67,984 1,871,107 2,092,761 221,654 4,086,250 2,215,143 45.79% 1,906,276 Leisure Services Summary - TOTAL OPERATING EXPENDITURES 1,112,201 1,132,969 20,768 5,243,554 5,416,049 172,496 10,535,468 5,291,915 49.77% 5,001,863 Golf Summary - TOTAL OPERATING EXPENDITURES 414,290 420,771 6,482 1,728,736 1,877,935 149,199 3,794,167 2,065,431 45.56% 1,884,690 Other Funds - TOTAL OPERATING EXPENDITURES - - - 95 - (95) - (95) 0.00% 650

Total TOTAL OPERATING EXPENDITURES 2,038,966 2,170,701 131,735 9,791,929 10,451,456 659,527 20,451,216 10,659,287 47.88% 9,763,136

NET OPERATING REVENUE/(EXPENDITURES): Administration - NET OPERATING REVENUE/(EXPENDITURES) (127,260) (164,234) 36,974 (923,680) (1,047,211) 123,531 (2,015,331) (1,091,651) 45.83% (951,757) Total Parks and Clement Park - NET OPERATING REVENUE/(EXPENDITURES) (342,899) (406,631) 63,732 (1,570,532) (1,772,100) 201,567 (3,544,920) (1,974,387) 44.30% (1,574,287) Leisure Services Summary - NET OPERATING REVENUE/(EXPENDITURES) 16,694 (105,680) 122,374 (53,548) 63,286 (116,834) (285,035) (231,487) 18.79% 514,287 Golf Summary - NET OPERATING REVENUE/(EXPENDITURES) 344,285 263,548 80,737 262,699 199,861 62,838 812,958 550,259 32.31% 210,047 Other Funds - NET OPERATING REVENUE/(EXPENDITURES) 41,163 34,895 6,268 104,608 107,930 (3,323) 236,007 131,400 44.32% 105,240

Total NET OPERATING REVENUE/(EXPENDITURES) (68,018) (378,101) 310,084 (2,180,453) (2,448,233) 267,780 (4,796,320) (2,615,866) 45.46% (1,696,470)

NON-OPERATING REVENUE

Fund Balance: Other Funds - Fund Balance - - - 18,851 12,000 6,851 5,354,261 5,335,410 0.35% 3,663

Total Fund Balance - - - 18,851 12,000 6,851 5,354,261 5,335,410 0.35% 3,663

Property Taxes Collected to Pay GO Bonds: Other Funds - Property Taxes Collected to Pay GO Bonds 614,207 614,207 - 2,024,324 2,024,324 - 2,057,249 32,925 98.40% 2,027,381

Total Property Taxes Collected to Pay GO Bonds 614,207 614,207 - 2,024,324 2,024,324 - 2,057,249 32,925 98.40% 2,027,381

Property Taxes Collected for Operations: Administration - Property Taxes Collected for Operations 3,100,119 2,962,409 137,710 9,053,722 9,098,108 (44,386) 4,319,928 (4,733,794) 209.58% 9,060,559 Total Parks and Clement Park - Property Taxes Collected for Operations 407,034 407,034 - 1,793,429 1,793,429 - 3,566,271 1,772,842 50.29% 1,700,533 Leisure Services Summary - Property Taxes Collected for Operations 140,830 140,830 - 364,199 364,199 - 892,316 528,116 40.82% 335,875 Other Funds - Property Taxes Collected for Operations (614,945) (614,945) - (1,713,217) (1,713,217) - 919,212 2,632,429 (186.38%) (1,650,085) June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD Total Property Taxes Collected for Operations 3,033,038 2,895,327 137,710 9,498,134 9,542,519 (44,386) 9,697,727 199,594 97.94% 9,446,881

Specific Ownership Taxes: Other Funds - Specific Ownership Taxes 78,633 53,628 25,005 476,953 305,659 171,294 641,651 164,699 74.33% 512,900

Total Specific Ownership Taxes 78,633 53,628 25,005 476,953 305,659 171,294 641,651 164,699 74.33% 512,900

Conservation Trust: Other Funds - Conservation Trust 135,102 120,360 14,742 315,303 240,721 74,583 481,441 166,138 65.49% 247,592

Total Conservation Trust 135,102 120,360 14,742 315,303 240,721 74,583 481,441 166,138 65.49% 247,592

Contributions and Grants: Leisure Services Summary - Contributions and Grants ------0.00% 436 Other Funds - Contributions and Grants 44,584 6,800 37,784 552,359 493,114 59,246 865,071 312,712 63.85% 432,630

Total Contributions and Grants 44,584 6,800 37,784 552,359 493,114 59,246 865,071 312,712 63.85% 433,066

Investment Income: Administration - Investment Income 18,516 9,346 9,170 111,537 58,303 53,234 109,917 (1,620) 101.47% 76,253

Total Investment Income 18,516 9,346 9,170 111,537 58,303 53,234 109,917 (1,620) 101.47% 76,253

QEBC Interest Expense Subsidy: Other Funds - QEBC Interest Expense Subsidy - - - 16,799 17,885 (1,086) 35,770 18,971 46.96% 16,719

Total QEBC Interest Expense Subsidy - - - 16,799 17,885 (1,086) 35,770 18,971 46.96% 16,719

Gain/(Loss) on Sale of Capital Assets: Other Funds - Gain/(Loss) on Sale of Capital Assets 4,450 - 4,450 4,450 - 4,450 - (4,450) 0.00% 106

Total Gain/(Loss) on Sale of Capital Assets 4,450 - 4,450 4,450 - 4,450 - (4,450) 0.00% 106

Proceeds from Insurance : Total Parks and Clement Park - Proceeds from Insurance - - - 2,876 - 2,876 - (2,876) 0.00% 6,173

Total Proceeds from Insurance - - - 2,876 - 2,876 - (2,876) 0.00% 6,173

Other Income: Other Funds - Other Income 2,036 - 2,036 8,886 - 8,886 - (8,886) 0.00% 10,686

Total Other Income 2,036 - 2,036 8,886 - 8,886 - (8,886) 0.00% 10,686

TOTAL NON-OPERATING REVENUE: Administration - TOTAL NON-OPERATING REVENUE 3,118,635 2,971,754 146,881 9,165,260 9,156,411 8,849 4,429,846 (4,735,414) 206.90% 9,136,812 Total Parks and Clement Park - TOTAL NON-OPERATING REVENUE 407,034 407,034 - 1,796,305 1,793,429 2,876 3,566,271 1,769,966 50.37% 1,706,706 Leisure Services Summary - TOTAL NON-OPERATING REVENUE 140,830 140,830 - 364,199 364,199 - 892,316 528,116 40.82% 336,311 Other Funds - TOTAL NON-OPERATING REVENUE 264,065 180,050 84,016 1,704,708 1,380,485 324,223 10,354,656 8,649,948 16.46% 1,601,591 June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD

Total TOTAL NON-OPERATING REVENUE 3,930,564 3,699,668 230,896 13,030,471 12,694,524 335,947 19,243,088 6,212,617 67.72% 12,781,419 NON-OPERATING EXPENDITURES

Grant Expenditures: Other Funds - Grant Expenditures 358,859 350,272 (8,588) 2,044,903 2,022,780 (22,124) 2,460,184 415,281 83.12% 469,683

Total Grant Expenditures 358,859 350,272 (8,588) 2,044,903 2,022,780 (22,124) 2,460,184 415,281 83.12% 469,683

Facilities & Equipment Repairs and Replacements: Total Parks and Clement Park - Facilities & Equipment Repairs and Replacements - - - 20,000 20,000 - 20,000 - 100.00% 23,726 Golf Summary - Facilities & Equipment Repairs and Replacements - - - 428 - (428) - (428) 0.00% 112 Other Funds - Facilities & Equipment Repairs and Replacements 346,867 346,867 - 2,258,292 2,258,292 - 7,829,909 5,571,617 28.84% 396,870

Total Facilities & Equipment Repairs and Replacements 346,867 346,867 - 2,278,719 2,278,292 (428) 7,849,909 5,571,190 29.03% 420,709

Debt Payments: Other Funds - Debt Payments - - - 47,800 47,800 - 3,131,300 3,083,500 1.53% 46,600

Total Debt Payments - - - 47,800 47,800 - 3,131,300 3,083,500 1.53% 46,600

Interest Expense: Other Funds - Interest Expense - - - 411,828 411,828 - 823,000 411,172 50.04% 453,645

Total Interest Expense - - - 411,828 411,828 - 823,000 411,172 50.04% 453,645

Other Expenditures: Administration - Other Expenditures (5,341) - 5,341 (12,453) - 12,453 - 12,453 0.00% 5,524 Total Parks and Clement Park - Other Expenditures 403 403 - 1,329 1,329 - 1,351 22 98.40% 1,325 Other Funds - Other Expenditures 54,305 52,890 (1,416) 173,508 175,023 1,516 181,024 7,516 95.85% 172,789

Total Other Expenditures 49,367 53,293 3,926 162,384 176,353 13,969 182,375 19,991 89.04% 179,638

TOTAL NON-OPERATING EXPENDITURES: Administration - TOTAL NON-OPERATING EXPENDITURES (5,341) - 5,341 (12,453) - 12,453 - 12,453 0.00% 5,524 Total Parks and Clement Park - TOTAL NON-OPERATING EXPENDITURES 403 403 - 21,329 21,329 - 21,351 22 99.90% 25,051 Golf Summary - TOTAL NON-OPERATING EXPENDITURES - - - 428 - (428) - (428) 0.00% 112 Other Funds - TOTAL NON-OPERATING EXPENDITURES 760,032 750,028 (10,003) 4,936,331 4,915,723 (20,608) 14,425,417 9,489,087 34.22% 1,539,587

Total TOTAL NON-OPERATING EXPENDITURES 755,094 750,432 (4,662) 4,945,634 4,937,052 (8,583) 14,446,768 9,501,134 34.23% 1,570,274

NET REVENUE/(EXPENDITURES): Administration - NET REVENUE/(EXPENDITURES) 2,996,716 2,807,521 189,195 8,254,033 8,109,200 144,833 2,414,515 (5,839,518) 341.85% 8,179,531 Total Parks and Clement Park - NET REVENUE/(EXPENDITURES) 63,732 - 63,732 204,443 - 204,443 - (204,443) 0.00% 107,368 Leisure Services Summary - NET REVENUE/(EXPENDITURES) 157,523 35,150 122,374 310,651 427,485 (116,834) 607,281 296,630 51.15% 850,598 Golf Summary - NET REVENUE/(EXPENDITURES) 344,285 263,548 80,737 262,272 199,861 62,410 812,958 550,687 32.26% 209,935 Other Funds - NET REVENUE/(EXPENDITURES) (454,804) (535,084) 80,280 (3,127,015) (3,427,307) 300,292 (3,834,754) (707,739) 81.54% 167,244 June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD

Total NET REVENUE/(EXPENDITURES) 3,107,453 2,571,135 536,318 5,904,383 5,309,239 595,144 - (5,904,383) 0.00% 9,514,675

TOTAL REVENUE: Administration - TOTAL REVENUE 3,121,607 2,974,254 147,353 9,190,017 9,173,911 16,106 4,449,846 (4,740,172) 206.52% 9,154,712 Total Parks and Clement Park - TOTAL REVENUE 446,379 450,630 (4,252) 2,096,879 2,114,090 (17,211) 4,107,601 2,010,722 51.05% 2,038,695 Leisure Services Summary - TOTAL REVENUE 1,269,724 1,168,118 101,606 5,554,204 5,843,534 (289,330) 11,142,749 5,588,545 49.85% 5,852,461 Golf Summary - TOTAL REVENUE 758,575 684,319 74,255 1,991,435 2,077,796 (86,361) 4,607,126 2,615,691 43.23% 2,094,736 Other Funds - TOTAL REVENUE 305,228 214,945 90,283 1,809,410 1,488,415 320,995 10,590,663 8,781,253 17.08% 1,707,481

Total TOTAL REVENUE 5,901,512 5,492,267 409,245 20,641,946 20,697,746 (55,800) 34,897,984 14,256,038 59.15% 20,848,085

TOTAL EXPENDITURES: Administration - TOTAL EXPENDITURES 124,891 166,734 41,843 935,984 1,064,711 128,726 2,035,331 1,099,346 45.99% 975,181 Total Parks and Clement Park - TOTAL EXPENDITURES 382,646 450,630 67,984 1,892,436 2,114,090 221,654 4,107,601 2,215,165 46.07% 1,931,327 Leisure Services Summary - TOTAL EXPENDITURES 1,112,201 1,132,969 20,768 5,243,554 5,416,049 172,496 10,535,468 5,291,915 49.77% 5,001,863 Golf Summary - TOTAL EXPENDITURES 414,290 420,771 6,482 1,729,163 1,877,935 148,771 3,794,167 2,065,004 45.57% 1,884,802 Other Funds - TOTAL EXPENDITURES 760,032 750,028 (10,003) 4,936,426 4,915,723 (20,703) 14,425,417 9,488,992 34.22% 1,540,237

Total TOTAL EXPENDITURES 2,794,059 2,921,132 127,073 14,737,563 15,388,507 650,944 34,897,984 20,160,421 42.23% 11,333,410

NET REVENUE/(EXPENDITURES): Administration - NET REVENUE/(EXPENDITURES) 2,996,716 2,807,521 189,195 8,254,033 8,109,200 144,833 2,414,515 (5,839,518) 341.85% 8,179,531 Total Parks and Clement Park - NET REVENUE/(EXPENDITURES) 63,732 - 63,732 204,443 - 204,443 - (204,443) 0.00% 107,368 Leisure Services Summary - NET REVENUE/(EXPENDITURES) 157,523 35,150 122,374 310,651 427,485 (116,834) 607,281 296,630 51.15% 850,598 Golf Summary - NET REVENUE/(EXPENDITURES) 344,285 263,548 80,737 262,272 199,861 62,410 812,958 550,687 32.26% 209,935 Other Funds - NET REVENUE/(EXPENDITURES) (454,804) (535,084) 80,280 (3,127,015) (3,427,307) 300,292 (3,834,754) (707,739) 81.54% 167,244

Total NET REVENUE/(EXPENDITURES) 3,107,453 2,571,135 536,318 5,904,383 5,309,239 595,144 - (5,904,383) 0.00% 9,514,675 Foothills Park & Recreation as of June 30, 2019

Operating Revenue Operating Expenditures Net Operating Revenue (Loss) Variance Variance Variance Actual Budget Fav/(Unfav) Actual Budget Fav/(Unfav) Actual Budget Fav/(Unfav) Administration Executive Director 11,000 10,000 1,000 337,305 389,505 52,200 (326,305) (379,505) 53,200 Marketing 12,203 7,500 4,703 120,413 130,075 9,662 (108,210) (122,575) 14,365 Finance (82) (82) 243,816 257,807 13,991 (243,898) (257,807) 13,909 Human Resources 1,635 1,635 90,497 121,413 30,916 (88,862) (121,413) 32,551 Information Technology 156,406 165,911 9,505 (156,406) (165,911) 9,505 Total Admiinstration 24,756 17,500 7,256 948,437 1,064,711 116,274 (923,681) (1,047,211) 123,530

Parks Parks Administration 1,500 1,500 154,976 169,443 14,467 (153,476) (169,443) 15,967 Fleet Maintenance 336 336 237,661 223,023 (14,638) (237,325) (223,023) (14,302) Urban Parks 77,647 83,091 (5,444) 680,238 826,420 146,182 (602,591) (743,329) 140,738 Regional Parks 115,095 123,892 (8,797) 370,639 429,164 58,525 (255,544) (305,272) 49,728 Kipling Villas 36,278 42,373 6,095 (36,278) (42,373) 6,095 Clement Park 105,997 113,677 (7,680) 391,318 402,336 11,018 (285,321) (288,659) 3,338 Total Parks 300,575 320,660 (20,085) 1,871,110 2,092,759 221,649 (1,570,535) (1,772,099) 201,564

Leisure Service LS Adminstration 197,232 166,527 (30,705) (197,232) (166,527) (30,705)

Baby Sitting 4,930 3,942 988 11,639 14,607 2,968 (6,709) (10,665) 3,956 Lilley Gulch Rec Center 47,951 61,086 (13,135) 125,706 136,271 10,565 (77,755) (75,185) (2,570) Peak Wellness Center 96,064 123,121 (27,057) 162,536 173,398 10,862 (66,472) (50,277) (16,195) Ridge Rec Center 170,933 250,678 (79,745) 256,063 254,940 (1,123) (85,130) (4,262) (80,868) Climbing Wall 12,582 15,681 (3,099) 8,428 11,136 2,708 4,154 4,545 (391) Total Facility Operations 332,460 454,508 (122,048) 564,372 590,352 25,980 (231,912) (135,844) (96,068)

Facility Maintenance 262,122 315,130 53,008 (262,122) (315,130) 53,008

Wellness Programs 304,276 335,558 (31,282) 254,865 258,404 3,539 49,411 77,154 (27,743)

Cultural Arts 157,333 150,829 6,504 134,042 132,749 (1,293) 23,291 18,080 5,211

Children's Program Administrati 72,567 93,300 (20,733) 723,231 753,358 30,127 (650,664) (660,058) 9,394 Children's Program Teen Progra 4,130 5,130 (1,000) 2,504 2,377 (127) 1,626 2,753 (1,127) Children's Program Preschool, A 285,618 286,707 (1,089) 145,114 140,788 (4,326) 140,504 145,919 (5,415) Children's Program B&A 699,277 702,456 (3,179) 188,841 218,613 29,772 510,436 483,843 26,593 Children's Program Camp 550,998 485,325 65,673 268,632 246,091 (22,541) 282,366 239,234 43,132 Total Children's Programs 1,612,590 1,572,918 39,672 1,328,322 1,361,227 32,905 284,268 211,691 72,577

Aquatics Administration 164,066 193,713 29,647 (164,066) (193,713) 29,647 Deer Creek Pool 34,348 55,058 (20,710) 63,391 64,399 1,008 (29,043) (9,341) (19,702) Columbine West Pool 13,803 19,572 (5,769) 42,801 57,824 15,023 (28,998) (38,252) 9,254 Sixth Avenue West Pool 8,720 12,575 (3,855) 45,904 46,206 302 (37,184) (33,631) (3,553) Lilley Gulch Pool 30,191 45,905 (15,714) 61,068 71,463 10,395 (30,877) (25,558) (5,319) Ridge Pool 344,574 367,616 (23,042) 431,727 422,526 (9,201) (87,153) (54,910) (32,243) Weaver Hollow Pool 36,718 52,734 (16,016) 54,168 61,528 7,360 (17,450) (8,794) (8,656) Total Aquatics 468,354 553,460 (85,106) 863,125 917,659 54,534 (394,771) (364,199) (30,572)

Edge 1,022,719 1,035,497 (12,778) 759,408 795,653 36,245 263,311 239,844 23,467

District Athletics Adult Sports 200,795 239,024 (38,229) 140,797 152,157 11,360 59,998 86,867 (26,869) District Athletics Concessions/M 14,404 17,891 (3,487) 1,230 1,230 13,174 16,661 (3,487) Schaefer Batting Cage 25,273 28,100 (2,827) 12,109 19,107 6,998 13,164 8,993 4,171 District Athletics Administration 24,912 29,286 (4,374) 54,999 59,022 4,023 (30,087) (29,736) (351) Clement Park Batting Cage 20,862 20,100 762 12,940 19,016 6,076 7,922 1,084 6,838 Clement Park Concessions 2,866 2,800 66 1,322 1,302 (20) 1,544 1,498 46 Clement Splash Park 11,277 17,460 (6,183) 5,379 7,171 1,792 5,898 10,289 (4,391) Foothills Sports Arena 242,889 252,350 (9,461) 173,055 158,160 (14,895) 69,834 94,190 (24,356) Youth & Middle School Sports 270,001 269,200 801 138,381 144,162 5,781 131,620 125,038 6,582 Gymnastics 202,984 212,398 (9,414) 113,493 104,930 (8,563) 89,491 107,468 (17,977) Sports Specialty Programming 80,421 84,761 (4,340) 98,561 89,925 (8,636) (18,140) (5,164) (12,976) Total District Athletics 1,096,684 1,173,370 (76,686) 752,266 756,182 3,916 344,418 417,188 (72,770)

Foothills Fieldhouse 195,590 203,196 (7,606) 127,798 122,168 (5,630) 67,792 81,028 (13,236)

Total Leisure Service 5,190,006 5,479,336 (289,330) 5,243,552 5,416,051 172,499 (53,546) 63,285 (116,831)

Golf Foothills Golf Course 1,230,589 1,315,902 (85,313) 955,383 1,058,573 103,190 275,206 257,329 17,877 Meadows Golf Course 760,846 761,894 (1,048) 773,353 819,362 46,009 (12,507) (57,468) 44,961 Total Golf 1,991,435 2,077,796 (86,361) 1,728,736 1,877,935 149,199 262,699 199,861 62,838

Other Funds (Golf Developme 104,703 107,930 (3,227) 94 - (94) 104,609 107,930 (3,321)

Total District 7,611,475 8,003,222 (391,747) 9,791,929 10,451,456 659,527 (2,180,454) (2,448,234) 267,780

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

FROM: Ronald Hopp, Executive Director

SUBJECT: 2020 Budget Guidelines

The annual budget preparation process will begin in early August and culminate with the Board’s consideration of a budget at the December 10th meeting. To assist with the budgeting process, staff developed a fifteen-year financial forecast model which is continually updated to project our financial position over the next fifteen years. To accomplish this, we use our best estimate of changes in our revenues and expenditures over that period based on known and projected parameters considering the impact of the economy, inflation and program changes. We are anticipating moderate property tax revenue growth in 2020 resulting from increased assessed property values. Operating revenues have grown in recent years as a result of new programming, the addition of the Foothills Fieldhouse, and price increases, but the District is bumping up against having available space to continue this growth in revenue. We will be conducting a market analysis to evaluate our fee structure and we anticipate that there may be moderate fee increases in certain areas. Our limited ability to produce significant increases to our revenue stream, compounded by increasing operational costs, will continue to make it challenging to balance our budget in the coming years. Based on the forecast, we expect to be able to include significant funding to address capital needs and increased services identified in our 2017 mill levy increase campaign.

The attached document outlines some guidelines that I will be directing my staff to use as we develop the 2020 budget. I would encourage the Board members to provide feedback to staff regarding this proposed direction.

The following summarizes our 2020 guidelines:

• The Employers Council annual salary survey estimates that the average salary increase for 2020 in the Denver area will be 3.1%. As part of the budget process, we will include pay increases for full-time staff consistent with the Employers Council estimate. In addition, we must address adjustments to starting pay for our hourly pay grades due to the annual minimum wage increase to $12.00 per hour for 2020.

• Included in the 2020 forecast is the continued funding of the District’s discretionary 401k contribution at 5% of the full-time employee’s annual salary if they are contributing an average of 4% of their pay to their 401k account and a 2.5% contribution if they are contributing less than 4%.

• Medical insurance cost is projected to increase by 11% and dental insurance is projected to increase by 4%. We are proposing to split the increase 50/50 between the District and the full-time employees who participate in the District insurance benefit.

• The Capital Equipment Repair and Replacement expenditures are currently projected to be $3.7 million, which represents a slight decrease compared to the 2019 Budget.

• Golf revenues are typically forecasted using a three-year average and we are currently forecasting for flat golf revenues in 2020 as compared to the 2019 Budget.

• Leisure Services admission fees are expected to increase minimally in 2020 as staff is recommending limited increase in fees for the coming year since many fees have been increased in the last several years.

• Gas, Electricity and Water are anticipated to increase no more than the general rate of inflation in 2020.

• Most all other expenditure categories include a 2.5% growth factor, which is close to the rate of local inflation as measured by the Denver/Boulder/Greeley Consumer Price index for the past two years.

The budget guidelines that will be distributed to staff as part of the budget process, as well as the budget schedule, are attached for your information.

2020 BUDGET GUIDELINES

Budgets are a plan to determine the revenue and expenditures anticipated for the many services and programs the District provides. The budget is an important tool to help the District balance its revenue and expenditures. It also provides a process for input by the general public, Board of Directors and staff on the revenue earned and expended by the District.

For the most part, the budget should be prepared using a “zero-based” approach which means staff should not simply apply a percentage increase to the 2019 budget or projected 2019 actual revenues and expenditures. Programs and services that will be provided in the coming year should be taken in to consideration when preparing a “zero- based” budget. Considerations should include the level of service we will be able to provide i.e., maintaining current service levels or increasing or decreasing service levels based on anticipated District revenues. Also, consideration should include rates charged for our services based on market analysis and anticipated participation in the coming year for our various programs and services.

The District does, and will continue to, operate in an efficient manner and continue to identify revenue streams. The more efficient our operations are, the more funds can be made available to acquire needed equipment and make repairs and capital improvements to our aging infrastructure.

For the most part, the departments will be responsible for budgeting controllable expenditures, and amounts budgeted should be developed using the “zero-based” approach.

The Finance department will update your 2020 budget for several non-controllable expenditures to make the budget process more streamlined and include the following expenditures:

Salaries – full-time head count cannot be increased without prior approval. Positions that are in the process of being replaced will be included in the budget. Full-time wages will be updated to reflect a 3.0% increase in annual salaries. The estimated increases are preliminary and are subject to the availability of funds and Board approval as part of the budget process.

Unemployment – is being budgeted in Human Resources but will be allocated to the departments as incurred in 2020.

Worker’s Compensation – is expected to increase in 2020. We are estimating a 10% increase at this time. The budget will be adjusted at a later date once the final number is available. Department budgets are based on the appropriate workers compensation classification rate multiplied by total department payroll.

Health and Dental - is budgeted at current participation. Any positions in the process of being replaced will be budgeted at the highest family rate. We are expecting 11.0% and 4.0% increases in Medical and Dental premiums, respectively, which the District is proposing to the Board, to split the dollar amount 50/50 between the District and staff.

Life Insurance – is budgeted at 3 times salary up to a maximum coverage of $150,000 at $0.0018 per dollar of coverage.

Social Security/Medicare – is budgeted at 7.65% of total payroll reduced by medical/dental employee payroll withholdings. For your department back up just use the 7.65%.

401(k) Discretionary Contribution – is budgeted at 5.0% of 2019 full-time wages for those who will have contributed on average 4% in 2019. For those who contributed less than 4% or who did not participate in the 401(k) Plan in 2019 the discretionary contribution will only be budgeted at 2.5%. Lastly, those hired after June 30, 2019, or who are no longer employed with the District, will not be eligible for a contribution.

Electricity - 2020 budget is based on actual bills for the first 7 months of 2019 plus an additional 2.5% and the last 5 months of 2018 plus an additional 5% for estimated 2019 and 2020 increase in rates.

Gas – 2020 budget is based on actual bills for the first 7 months of 2019 plus an additional 2.5% and the last 5 months of 2018 plus an additional 5% for estimated 2019 and 2020 increase in rates.

Water – 2020 budget is based on actual bills for the first 7 months of 2019 plus an additional 5% and the last 5 months of 2018 plus an additional 10% for estimated 2019 and 2020 increase in rates.

Irrigation – is budgeted based on 2019 assessments.

Insurance – is budgeted at 2.5% higher than the 2019 budget due to anticipated increase in premiums by the SDA Pool.

Debt/Interest Expense –the budget includes actual principal and interest payments for debt, which will be charged to a Debt Fund.

Please contact Dennis Weiner if you have any questions or concerns with budget parameters for the above non-controllable expenditures.

Revenue considerations should include rates charged for our services based on market analysis and anticipated participation in the coming year for our various programs and services.

Part-time and temporary pay should be based on the staffing needs to support the programs and services planned for the coming year. Colorado minimum wage is increasing again on January 1, 2020 to $12.00 per hour from the current minimum wage of $11.10. To remain competitive, and to comply with the new minimum wage, the District has modified the hourly pay structure. The revised hourly pay structure minimum starts at $12.00. Part-time staff below the proposed minimums of each pay grade for their position will be brought up to that minimum. Those at or over the minimum will receive a 2% increase. If you need any assistance on pay rates, please contact Frannie Masters. The following table contains the updated minimum for each hourly pay grade:

Pay Grade Proposed Minimum H-1 $12.00 H-2 $12.50 H-3 $12.75 H-4 $13.50 H-5 $14.25 H-6 $16.25 H-7 $18.00 H-8 $21.50 H-9 $23.50

Overtime should be very minimal especially with the capability of spreading the hours over the number of part-time staff that the District employs each year, plus hourly employee’s hours should not exceed a yearly average of 28 hours per week.

Supplies and purchased services should be based on expected cost. Please work with your vendors to determine if there will be price increases or cuts in 2020 and adjust your budgets as needed. Please do not increase supplies and purchased services expenses unless truly needed. This will help in balancing our budget if costs are not increased when not needed. We would expect to see increases in supplies and purchased services that are in line with the growth of program participation/revenues.

Finance will email Excel budget spreadsheets to each Supervisor/Director. Attached is the 2020 Budget Schedule that needs to be followed to meet required deadlines. Please contact your supervisor, manager or director if you will have difficulty meeting this schedule.

The first worksheet that will be emailed is the input worksheet for your 2020 budget (referred to as the yellow sheets by some). The yellow highlighted rows will be updated by Finance and should not be changed except by Finance. Again, if you have any concern on any of the budgets created by Finance please contact Dennis Weiner. The blank rows are the controllable expenditures that you should consider creating a budget for. Please insert rows for any revenues or expenses missing in the worksheet.

The second worksheet that will be provided is a very rough projection of 2019 actual revenues and expenditures compared to the 2019 budget. This spreadsheet reflects 2019 actual numbers for January through July 2019 and uses 2019 budgeted numbers for August through December to roughly project the estimated revenues and expenditures for 2019. Because most programs are very seasonal, this historical spreadsheet should be a helpful tool for spreading your revenues and expenditures by month in your 2020 budget.

Please do not just spread your budget evenly over the year, but estimate when the goods or service will be purchased and budget that expense in the appropriate month if possible. Reviewing how your 2020 budget changed from the 2019 budget and 2019 projections may help you gauge how accurate your 2020 budget is.

Finance will provide details of the supply and purchased service accounts expenditures purchased or charged to your department between August 2018 and July 2019. This detail may help you in developing your 2020 supplies and purchased services budget.

All budgets are due to Finance by no later than September 6th. If you have them prepared prior to that date, we would very much appreciate receiving them earlier. Your supervisor, manager or director will ask for your budgets prior to September 6th so that they have time to review your budget. Please work with them to determine when your budgets are due to them.

If you need any help or additional information, please do not hesitate to contact Dennis Weiner or any of the Finance staff. You all do a great job preparing and tracking your budgets and your efforts as always are very much appreciated! 2020 PROPOSED BUDGET SCHEDULE

7/23 Executive Director presents 2020 proposed budget parameters to the Board of Directors

7/24 Budget Guidelines will be emailed to Supervisors

8/16 2019 Excel budget worksheets will be forwarded to supervisors with instructions

8/25 Deadline for County Assessor to certify total new assessed valuation to the District

8/23-9/5 Management team will meet with departments to review budget worksheets and discuss budget concerns

9/6 2020 Excel budget worksheets are completed with backup information and forwarded to Dennis Weiner no later than September 6th

9/7-9/10 Dennis uploads Excel budget worksheets to Great Plains

9/11 Preliminary budget ready for review

9/11-9/13 Management team will work to balance the 2020 Proposed Budget

9/24 Executive Director presents a “2020 Proposed Budget” to the Board of Directors as per Statute. (The budget will be estimated revenue and expenditures by fund in accordance with state statutes).

9/25-10/4 Dennis will update the budget PowerPoint presentation.

10/11 Management team will prepare narratives to include in the final budget document. Narratives must be sent back to Dennis no later than October 11th

10/11 Publish Legal Notice of Proposed Budget Hearing

10/14-10/16 Dennis and Richelle will copy, collate and create final budget binders

10/22 Leisure Service and Golf Staff Presentations of the 2020 Proposed Budget to the Board/Public

11/12 Parks and Administrative Services Staff Presentations of the 2020 Proposed Budget to the Board/Public

12/10 Public Hearing on the Budget Adoption of Budget Appropriation of Funds Certification of Mill Levy

12/15 Statutory Deadline for Certification of Mill Levy to Jefferson County

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

FROM: Ronald Hopp, Executive Director

SUBJECT: General Obligation Bond Extension Projects Follow-Up

During the December 11, 2018 Board meeting, a presentation was given that outlined some processes utilized to develop some proposed General Obligation Bond Extension projects to perform continued due diligence with design concepts and cost estimates. These processes and tools used included utilizing the adopted Vision 2030 Master Plan along with information obtained through a preference exercise conducted with the Board of Directors and the Directors, Managers and Supervisors group. Additionally, the Management Team held a workshop to process the information obtained to develop the recommendations.

At a board meeting on May 21, 2019 we provided some design concepts that were developed utilizing a local architectural firm and a local landscape architect of potential improvements for a potential bond extension election. We also provided some conservative construction cost estimates as well as some generalized estimates of net financial performance.

At the close of the meeting, we provided an example of a spreadsheet with various weighted criteria that we asked the members of the Board to use to rate each of the projects. We also had each of the seven members of the Management Team fill out the same spreadsheet. These criteria included: • Cost of the project can be done with the budget • Would voters support it? • Project will lead to net financial improvement • Addresses service gaps • Reduces Risk/Enhances Safety • Solution would benefit multiple needs • Would it have a negative financial impact if we don’t select the project

The results of the rating process will be presented to the Board at the meeting.

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

FROM: Ronald Hopp, Executive Director

SUBJECT: Capital Projects Report through June 30, 2019

Parks, Planning and Construction

Clement Park Phase C Budget: $3,303,617.97 Funding: $1,500,000 Jeffco Open Space Grant $1,552,448.29 Foothills Capital $350,000 GOCO Expenses to Date: $2,620,465 Scheduled Completion: July 2019 • Final grading and seeding/sod remain • Playground equipment 95% installed • Playground surfacing will be one of the last items completed • Concrete nearly completely poured • Amphitheater area completed • Irrigation 90% done • Site lighting . Complete within construction limits . Remaining lights to be completed soon

2018 Mill Levy Projects Budget: $2,500,000 Funding: $2,500,000 – 2018 Mill Levy Capital Funds $38,950 – SB35 Development Funds Expenses to Date: $1,020,000 Scheduled Completion: September 2019 Wingate South • Concrete trail replacement completed in April. Staff completed grading the trail shoulder. Seeding is completed. • Benches and landscaping completed by volunteers. • Project Completed. Blue Heron Park • Irrigation completed • Concrete walk replacement is completed. • Playground completed • Project to be completed by the end of July

Christensen Meadows Park • Walk replacement is completed. • Trees installed by volunteers in fall of 2018. • Playground shipped in July 22. • Project to be completed by the end of August. Governor James B. Grant Park • Grading permit completed from Jeffco. • New trail about 75% completed. • Project to be completed by August 30. Dewey Haberman Memorial Park • Steps to Flora Way to be completed by August 1. • Project to be completed by September 30th Lilley Gulch Parking Lot • Project Completed.

2019 Mill Levy Projects Budget: $2,500,000 Funding: $2,400,000 – 2019 Mill Levy Capital Funds $100,000 - 2018 Mill Levy Capital Funds $40,965.60 – SB35 Development Funds Expenses to Date: $240,146 Scheduled Completion: December 2019 Columbine Trail • Working on construction plans to be completed in August. Chaucer Park • 95% Construction Plans completed and in review. Trapper’s Glen Park • 95% Construction Plans completed and in review. • Grading permit in review with Jefferson County. Valley View Park • 95% Construction Plans reviewed and completed. Dakota Station Park • Tennis court resurface under contract to be completed in late August. Parks to be bid in August and under contract by the beginning of September. Lilley Gulch Tennis Courts • Under contract to be completed in September.

Other Projects Belleview Acres Park Budget: $216.000 Funding: $216,000 - SB35 Development Funds Expenses to Date: $160,908 Scheduled Completion: September 1, 2019 • Concrete walk replacement completed. • Placement of concrete sump in detention pond complete. • Park sign to be re-lettered and painted as part of the project.

Leisure Services

Ridge Leisure Pool Features Budget: $157,103.50 Funding: $150,000 Foothills Expenses to Date: $63,404.23 2

Scheduled Completion: August 30, 2019 • Staff researched options for replacement equipment and designed a rendering to give users a new experience. • Staff presented the project, and the Board approved the project April 23, 2019. • We have executed the demolition and installation contract with Aquatic Chemical Solution, Inc. • We have executed the order contract and supporting documents to get the equipment into manufacturing queue to be delivered prior to the planned closure, August 12-30, 2019.

LG Gym A/C, Air Handler Project 2018 Budget: 134,897.00 Funding: Mill Levy Expenses to Date: $134,884.40 Scheduled Completion: June 2019 • Staff worked with engineer to evaluate the possibility of installing an air conditioning unit on the roof of the LG Facility. • Based on the evaluation of the engineer, the size of the a/c unit was determined. • Staff then prepared bid documents in the fall of 2018 and solicited bids from a number of different companies. • In December of 2018, the District entered in to an agreement with the successful bidder and the contractor placed an order for all of the necessary equipment. • All of the filed work was then scheduled for the months of April and May in 2019. • As of the middle of May, both the new air handler and air conditioner units have been installed and tested. • During the week of May 20 and 27, the new controls equipment will be installed and commissioned. • As on the end of June we are completing the final testing of the controllers and will submit final payment in July 2019.

SAC Batting Cage Equipment Budget: $150,000 Funding: Mill Levy 2019 Project Expenses to Date: $0 Scheduled Completion: End of 2019 • January – May staff has been doing due diligence evaluating a number of different types of batting cage equipment and pitching machine designs. Based on that research, the preferred machine is the ABC Batting Cage. • Met with representatives from J & J Amusements on site on June 18, 2019 to evaluate the site and the retrofitting necessary to install ABC Batting Cages. It has been determined that the site can be modified to accommodate the preferred machines. We are evaluating the costs associated with the demolition, retrofitting and installation of the machine and will present a recommendation for board to review at the July board meeting.

Ridge Exterior Wall Drainage Solution Budget: $56,000 Funding: Capital Facility Repairs 2019 Expenses to Date: $0 Scheduled Completion: August of 2019 • Staff hired a company to evaluate the current condition of the drainage system originally installed around the east wall and the crawl space in Ridge Recreation Center. • The investigation became necessary when it appeared that water was entering the facility and causing damage to the integrity of the building. • The contractor issued a report and a plan of attack to repair the area along the exterior of the east wall and in the crawl space opposite the north wall of the gym.

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• In March of 2019, the District entered in to an agreement with the contractor to perform the work necessary to protect the integrity of the building and at the same time construct a drain system to deal with future drainage issues, both on the exterior of the building and in the crawl space next to the gym.

New Condensing Tower - Edge Ice Arena Budget: $85,000 Funding: Capital Facility Repairs 2019 Expenses to Date: $74,542.00 Scheduled Completion: Project Completed • Staff received two bids and went with Arena Products and Services to complete this project. • Staff received three options with new technology and have decided to go with Model CXVB- 190-0809-15 Evaporative Condenser w/auxiliary cooling, which will be more efficient than our current tower. • The tower has been ordered and will be on site May 21, 2019. • Crane has been secured and will be on site for the removal of the existing unit as well as the new installation. • The new unit was installed and put into operation on May 23, 2019

Edge Ice Arena Pro-shop Repurposing Budget: $67,000 Funding: Facility Repairs 2019 Expenses to Date: $64,942.35 Scheduled Completion: June 2019 • Edge Performance Center chosen as the name. • Walls painted and repaired. • Large mirrors installed on one wall. • During the month of May new flooring was installed, signage was installed, window coverings installed and the following equipment was delivered and installed: 5 self-propelled cardio machines, 2 squat racks, TRX, kettlebells, various weights, and plyo boxes. • Also in May a part time core staff (Liz Vlad) has been hired to oversee the sports performance training programs and 5 Strength and Conditioning Coaches have been hired. Operation procedures are being finalized and marketing is in progress. Two groups have already booked time in June and we have an agreement in place for Foothills Hockey Association as well as Colorado Girls Select to use the Edge Performance Center for all of their team training needs for the 2019-2020 hockey season. • As of the end of June we were still waiting for a few operation supplies to be purchased. Once received they will be expensed and the project will be completed.

Edge Ice Arena Lower Room Repurposing Budget: $13,000 Funding: Facility Repairs 2019 Expenses to Date: $0 Scheduled Completion: Summer 2019 • Staff will be converting a room in the lower level, currently being used by Foothills Hockey Association as a training room, into a dance/yoga studio for our Figure Skating athletes, making the Edge the most versatile rink in the area. • Currently doing due diligence on the floor of the space to ensure there is no standing water issues. If none exists, we will proceed with floor replacement, add a ballet bar, mirrors and paint.

LG Fitness Equipment Budget: $153,338 Funding: Mill Levy Expenses to Date: $143.312.16 4

• Scheduled Completion: Project Completed • In January 2019, staff began the due diligence for updating the Lilley Gulch Cardio/Weight area. It was determined that in addition to purchasing all new weight equipment, we would also give the space a facelift. • Work commenced on March 13, 2019 with the removal of the old equipment. In the space of 10 days, several projects were completed. • Ceiling in the free weight area was raised approximately 11 inches, this work included moving sprinklers for the fire suppression system. • All walls were painted in both cardio and free weight area. • Mirrors were added to an additional wall in the free weight area. • All televisions were replaced with new 52” televisions. • Replaced the spin bikes with new spin bikes. • All new Matrix Strength Training Machines. • All new equipment in the free weight room including dumbbells, Torque Machine for functional training, benches, and weight accessories. • New hanging mat rack and mats. • TRX equipment. • The Cardio/Weight area reopened to the public on March 23, 2019. • The final piece of equipment was received on May 7, 2019

Golf

Meadows Golf Club Hole # 16 Fairway Drainage Project Budget: $92,602.58 Funding: Golf Course Development and Improvement Fund Final Expenses: $92,602.58 Scheduled Completion: Project was completed on May 23, 2019

• Historically, the fairway on hole # 16 has had very poor drainage. • A number of years ago, a company used an innovative technique of digging a number of trenches in a pre-engineered design. • Once the trenches are dug, plastic pipe is then installed to move the excess ground water off of the fairway. • This same technique was used on different portions of the fairway with great success. • The District entered in to an Agreement with that same company to install the same type of drainage system in the remaining problem areas of the fairway. • The goal is to give the excess ground water a place to go so any further damage to the fairway can be minimized.

Meadows Golf Club Cart Path Addition and Replacement on Holes 6 and 7 Budget: $20,000 Funding: District Capital Funding Bid: $16,638 Expenses to Date: 0 Scheduled Start Date: 7/22/19 Scheduled Completion Date: 7/26/19

• A concrete cart path will be added starting at the 6th green, extending to the 7th tee box • The asphalt cart path that runs south of the 7th tee boxes will be replaced with a concrete cart path

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DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director

FROM: Dennis Weiner, Director of Finance and Administrative Services

SUBJECT: Administration Second Quarter 2019 Update

Administration Financial Performance through June 30, 2019

Total Operating Revenues are $24,758, which was $7,258 better than plan because of higher than anticipated levels of advertisement sales:

Total Operating Expenditures are $948,437 or $116,273 better than planned due to the following:

Salaries and wages were $20,494 better than planned due to the elimination of a data entry position in Finance and personnel changes and the timing of recruiting for open positions in IT and Marketing.

Personnel expenditures are $33,425 favorable to plan because of slightly lower levels of health insurance expenditures and discretionary 401(k) contributions than planned. In addition, unemployment and worker’s compensation claims expense for the District are budgeted in HR but charged directly to the department incurring the claim.

Purchased Services expenditures were $62,051 better than planned because of lower than planned legal, public relations and professional services expenditures.

Total Net Non-Operating Revenues are $9,177,713 or $21,302 better than planned:

Property tax revenue was $44,386 lower than planned due to slower collection of property taxes by the County than anticipated.

Interest income was $53,234 higher than planned due to higher invested balances and higher yields throughout the year.

Net Operating Revenue / Expenditure

As a result, net revenue for Administration through June 30, 2019 was $8,254,033, which was better than planned by $144,833.

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HR Department Updates

• Negotiated lower pricing with payroll/HRIS (Paylocity) resulting in approximate annual savings of 20%. • Participated in Dakota Ridge High School’s Mock Interviews; coaching students on interviewing skills. • Participated in Jefferson County Young Adult Job Fair. • Recruited/hired over 200+ seasonal/part time employees. • Completed the following survey(s) for Mountain States Employers: Health, Welfare and Retirement Plans Survey. • Held monthly Safety Committee Meetings. • Coordinated Employee Kickball & Pickle ball event at the Fieldhouse, 24 employees participated and earned wellness points. • Coordinated Employee Bike to Work Day at Clement Park, 18 participated and earned wellness points. • Held a Wellness Water Challenge for May, 18 employee turned in a 30-day water log for wellness points. • Coordinated a lunch & learn Medicare meeting with Kaiser for employees approaching Medicare eligibility. • Coordinated NOAA Weather Spotter training for departments who work outdoors during summer months.

Training Number of Times Training Type of Training was Conducted Training Conducted By CPR/AED/First Aid Training 1 West Metro Weather Spotter Training 1 NOAA

Unemployment Claims No new claims with potential liability (one new claim with a favorable decision).

Insurance Claims Automobile Claims: There were no auto liability claims this quarter.

General Liability Claims: There were no general liability claims this quarter.

Property Claims: There was one property claim that resulted in approximately $2500 of damage. However, a patron was cited for careless driving and is responsible for costs.

Workers Compensation Claims: 5 new claims, 8 open claims (3 from Q2 2019, the other 5 are from previous quarters), $731.91 paid out this quarter.

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District Turnover

2nd Quarter District Turnover #of Total Voluntary Involuntary Non Turnover Status Employees Terminations Term Terms Exempt Exempt Rate** Full Time 112 3 3 0 1 2 2.6% Part Time 651 29 40 1 0 29 4.5% Totals 763 32 43 1 1 31 4.2%

Employment Part Total FT Time Seasonal Total Subs Employees 2018 June 107 625 241 973 54 1027 2019 June 112 651 269 1032 39 1071

IT Department Updates

• Decommissioned multiple legacy servers from the virtual environment including FHSYSL01 and NAGIOS. • Upgraded to a new Microsoft Exchange 2016 server instance from Exchange 2013 for District email. • Supported opening of all outdoor seasonal District locations by installing and testing all IT infrastructure. • During the quarter, our Senior Systems Administrator left the District to pursue a new career opportunity. We are actively searching for a permanent replacement at this time.

3 Foothills Parks & Recreation Distrcit Administration Sunday, June 30, 2019

June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD OPERATING REVENUES Concessions and Other Contracts - - - $10,000 $10,000 - $10,000 - 100.00% $10,000 Other Revenue 2,972 2,500 472 14,758 7,500 7,258 10,000 (4,758) 147.58% 7,900 TOTAL OPERATING REVENUES 2,972 2,500 472 24,758 17,500 7,258 20,000 (4,758) 123.79% 17,900 OPERATING EXPENDITURES Salaries and Wages 70,284 83,091 12,807 480,472 500,965 20,494 1,009,196 528,724 47.61% 482,926 Personnel 12,260 21,009 8,749 110,698 144,123 33,425 244,561 133,863 45.26% 108,897 Supplies (1,660) 1,393 3,054 7,873 7,765 (108) 27,785 19,912 28.33% 1,233 Purchased Services 40,414 51,937 11,522 298,313 360,364 62,051 650,065 351,752 45.89% 332,367 Utilities 2,270 2,639 369 11,095 11,506 412 23,750 12,655 46.71% 11,499 Insurance 6,665 6,665 - 39,987 39,987 - 79,975 39,987 50.00% 32,736 TOTAL OPERATING EXPENDITURES 130,232 166,734 36,502 948,437 1,064,711 116,273 2,035,331 1,086,893 46.60% 969,657

NET OPERATING REVENUE/(EXPENDITURES) (127,260) (164,234) 36,974 (923,680) (1,047,211) 123,531 (2,015,331) (1,091,651) 45.83% (951,757)

NON-OPERATING REVENUE Property Taxes Collected for Operations 3,100,119 2,962,409 137,710 9,053,722 9,098,108 (44,386) 4,319,928 (4,733,794) 209.58% 9,060,559 Investment Income 18,516 9,346 9,170 111,537 58,303 53,234 109,917 (1,620) 101.47% 76,253 TOTAL NON-OPERATING REVENUE 3,118,635 2,971,754 146,881 9,165,260 9,156,411 8,849 4,429,846 (4,735,414) 206.90% 9,136,812 NON-OPERATING EXPENDITURES Other Expenditures (5,341) - 5,341 (12,453) - 12,453 - 12,453 0.00% 5,524 TOTAL NON-OPERATING EXPENDITURES (5,341) - 5,341 (12,453) - 12,453 - 12,453 0.00% 5,524

NET REVENUE/(EXPENDITURES) 2,996,716 2,807,521 189,195 8,254,033 8,109,200 144,833 2,414,515 (5,839,518) 341.85% 8,179,531

TOTAL REVENUE 3,121,607 2,974,254 147,353 9,190,017 9,173,911 16,106 4,449,846 (4,740,172) 206.52% 9,154,712 TOTAL EXPENDITURES 124,891 166,734 41,843 935,984 1,064,711 128,726 2,035,331 1,099,346 45.99% 975,181 NET REVENUE/(EXPENDITURES) 2,996,716 2,807,521 189,195 8,254,033 8,109,200 144,833 2,414,515 (5,839,518) 341.85% 8,179,531

Creating Community, Enhancing Health, Inspiring Play

DATE: July 30, 2019

MEMO TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director

FROM: Derek Eberhardt, Director of Recreation Facilities Operations Barb Butler, Director of Recreation Programs

SUBJECT: Leisure Services Quarterly Report – April – June 2019

Leisure Services Financial/Budget Revenue: Leisure Services revenues through the 2nd quarter of 2019 are $5,190,005, which is $289,330 lower than the YTD projected revenue of $5,479,335.

Admission fees are $4,119,237, which is $252,605 lower than planned. This variance was a result of timing of revenue recognition versus when budgeted in passes and registration classes. This is related to the implementation of our new point of sale system, which has the capability to defer revenue and recognize as programs occur. As of June 30, 2019, we have $223,156.05 in deferred revenue which will be recognized as revenue as programs occur this year. When taking deferred revenue into account the department is slightly lower than planned.

Rentals are $796,520, which is $23,015 lower than planned.

Concessions and other contracts is $11,464 lower than planned primarily in food sales at the Edge Ice Arena, Clement Splash Park and Fieldhouse.

Other Revenue is higher than plan by $2,540 with additional sponsorships and advertising.

Expenses: Leisure Services expenses through the 2nd quarter of 2019 are $5,243,554, which is $172,496 lower than YTD projected expense of $5,416,049.

Salaries and Wages are tracking $70,658 better than planned with savings from some unfilled positions.

Supplies are $52,446 lower than planned mostly due to timing of purchasing.

Bottom line: Leisure Services is $116,834 lower than planned.

Facility Operations:

Aquatics Highlights Through the 2nd quarter of 2019, the Aquatics Department net is $30,500 lower than planned primarily due the much colder than expected summer temperatures leading to lower daily pool admissions and pool amenity rentals at the outdoor pools. • During the 2nd quarter we completed four Lifeguarding classes; and certified 64 new lifeguards. We have been successful with recruitment of summer staff and are fully staffed thus far, for the summer. o Three of our four aforementioned classes were instructed through a new American Red Cross Blended Learning Lifeguard course. In which, the students partake, and must pass online quizzes, prior to completing the physical aspects of the lifeguard class. The blended learning class reduces the onsite class time by approximately 16 hours, thus reducing the number of class days down from 5 to 3. • Summer highlights through the 2nd quarter: o Summer Pool Parties have run smoothly with each pool having a theme that includes food, games and prizes for the community: • Except for 6th avenues “Winter” themed pool party be cancelled due to abnormally cold weather (day of event high was 55 degrees). o Foothills Aquatics participated in the CPRA Sate Lifeguard Games. o We continue to conduct random Guard Audits at each of the pools. Management staff does a brief evaluation of a Lifeguard’s scanning, rotation, posture, rule enforcement, uniform adherence, and customer service. Once the Lifeguard is “down”, the manager reviews the audit with them, provide both positive and corrective feedback. o CARA Summer Swim Team continues to be a successful program. Shayna Kurtz and Sarah Babish have done a fantastic job with the program. In 2019 through the spring/summer we have had 138 participants. • In May we completed our summer operation aquatics management preparations which included: 12 hours of Management Training for ~40 staff; and 10 hours of All Staff Orientation ~140 staff. • In 2017 the Adaptive Aquatics Program received a grant from USA Swimming - Make A Splash for $2,500 to provide adaptive swimming opportunities to those in the community, who could not otherwise afford to participate. We are continuing to award grant monies to families as needed. To date, we have awarded $1,378 and have $1,122 remaining to award, as requests are received. • Conducted weekly meetings with Aquatics Management Team through mid-June, focusing on examining how we do everything and revising as needed. • Completed all of the inputting for our summer and fall lessons in Community Pass.

Facility Operations Highlights Through the 2nd quarter of 2019, Recreation Facilities, Climbing Wall and Babysitting combined net is $95,676 lower than planned with decreased participation in all buildings, and timing of revenue recognition versus when budgeted in passes.

Lilley Gulch Recreation Center • As part of mill levy capital improvements, new A/C has been installed in the gymnasium. Still working out some kinks, but been great to have cooling in the gym! • Two aging condensing units were replaced with new for the central part of the building as well as the Colorado and Platte rooms. • Summer camps are in full swing at the center, with all running smoothly.

Peak Community & Wellness Center • Rentals are down to plan. Wedding numbers have run about the same, hosted a few less graduation parties vs. 2018. • With new system/budgetary planning passes appear lower than planned but overall budget is actually on target due to timing of revenue recognition. • Four roof top units (RTU’s) were replaced with new for the banquet rooms. • Drop-In Daycare is slightly better than planned due to lower wages, new staff during day has increased participation numbers.

Ridge Recreation Center • D’Evleyn High School held their after prom here at Ridge again this year for 7th year. Event was once again successful, they used all areas of the building with pool, wall and rooms. They also brought in bounce houses, food, caricature artist, oxygen bar and lots of food for the kids. They have already requested next. • Platte Canyon also held their after prom at the Ridge once again this year. Very small group only used gym, wall and few rooms this year. Kids seem to enjoy it. • For the 2nd this year was Dakota Ridge High School’s after prom. They had over 400 kids with Colorado theme. They utilized the pools, climbing wall, gym and rooms. It was another successful event and they have already planned for next year again. • April was our multi-visit card special and sales were slightly down compared to last year’s sale in April. • Due to lack of staffing and consistency, climbing wall numbers are slightly down for classes and rentals.

Recreation Programs:

Arts Highlights For the 2nd quarter of 2019, the Arts Department is better by $5,211. Attendance is up in almost all visual and performing arts classes and we expect that when the deferred revenue is attributed, that number will increase. We have had slightly higher program supply costs due to the increase in attendance.

Special Events • Spring Pottery Sale The Foothills Clay Arts Department hosted their annual Spring Pottery Sale at the Ridge Recreation Center in front of the Climbing wall on May 3 & 4. This was an exceptional sale with a beautiful variety of work including functional ware (cups, bowls, plates, and platters), decorative ware, and jewelry. A total of 16 artists participated in the sale including the instructors and adult students currently in the program. The total sale revenue was slightly higher than projected at $2,063. • Concerts in Clement Park Series This year’s free concert series is off to a great start! We have had excellent attendance, great music and had 12-13 sponsor booths at each show. Funding for the series includes grant funding from SCFD and Colorado Creates and corporate sponsorships. o There have been four concerts in June with a total of 8,800 patrons/spectators. Concerts included Dakota Blonde, Black Water, Buckstein, and the 6 Million Dollar Band.

• Foothills Youth Theatre- Fearsome Pirate Frank The Youth Theatre program produced another sold out youth musical camp. The camp rehearsals and performance take place at Ute Meadows and had performers ranging in age from 7-16. This show was a huge success with a sold out audience of 200. The show was so popular that we had the performers come back and perform songs from the show at Red White & You at the Performing Arts Pavilion. This show was a success due to the hard work, planning and dedication of our staff Sara Calabrese (planning, overall camp direction), Taylor Hadra (Director), Jared Giamminco (Musical Director), and Carmina O’Sullivan-Scimemi (Choreographer).

Grants: • Scientific and Cultural Facilities District (SCFD) Grant: Regina Smith presented the Grant Proposal for 2020 funding to the Jefferson County Cultural Council in April. The Council consists of mostly new members this year. In June, the council conducted their allocation meeting and the Arts & Events Department award recommendation is $30,810. This is the highest award Foothills has received in over 20 years. This is a preliminary recommendation from the Jefferson County Cultural Council and is pending approval from the Jefferson County Commissioners. An official award amount to be announced in September. • Colorado Creative Industries: the Arts Department was awarded $7,500 by the Colorado Creates grant through the Colorado Creative Industries for the 2018-2019 grant cycle. This grant is highly competitive and we are very thankful to have received this funding this year.

Children’s Programs Highlights Children’s Programs Administration For the 2nd quarter of 2019, the Children’s Programs Department net is $72,576 better than planned. Revenue is $37,255 better than planned due to higher than projected attendance in summer camp programs. The department expanded by adding an additional Kids on the Move Camp as well as increased capacities in STEAM and Teen Camp. Expenditures are $32,904 favorable in the areas of before and after school programs in purchased services due to lower than expected attendance in some programs. • Hired Dan Jaimes on as School Age Site Director in May. • Summer Camp registration opened on April 9. The registration process takes place on three different days, which helps with the volume of patrons online at one time. The system and process is functioning so that 4 administrative staff can manage the majority of support for these days. • A new process to ensure that year round All Day Preschool families could move seamlessly into summer camps. This ensures maximizing open spots in all programs and opening space in the highly coveted early childhood classrooms. The department will continue with this process next year.

Early Childhood Education • Part-time Preschool: In April, all early childhood programs held parent/teacher conferences and celebrated the Week of the Young Child. Colorado Room Lead Teacher, Angela, brought her horse Chevy in for the kids to visit with. Children took a field trip to the Melting Pot in the month of May as an extension for a unit on Kids in the Kitchen. • Lilley Gulch and Ridge - All Day Preschool: o LG All Day Preschool: In the month of April, Lilley Gulch All Day Preschool Program held an Art Show and visited the Miner’s Alley Theater to see the 3 Billy Goats Gruff. A Butter Braid Fundraiser took place in April and raised $800 for outdoor materials. In April, a Trike-a-thon was held to raise money for St. Jude’s Children’s Hospital. In May we celebrated Mother’s Day with a Mother’s Day Tea. In June we celebrated Father’s Day by inviting dad’s to participate in a day of golf and games with their children. o Ridge All Day Preschool: The Ridge Program visited Dinosaur Ridge in April. In May they held a Muffins with Mom event and in June they held a Donuts with Dad’s event. o All programs celebrated Teacher Appreciation Week in May. • All programs held graduation ceremonies in May.

Teen Programming Teen Camp: Teen Camp is under the direction of Phil Dockweiler for the 3rd summer in a row. It is a challenge working with teens and different personalities but Phil and his staff have done exceptional job creating a cohesive group amongst the group. Recently the teens helped lay and disburse wood chips at Weaver Hollow Park as a way to give back to their community. They worked really well together completing the project faster than expected. • Teen Excursions: Teen Excursions started the summer with significantly higher numbers than last year. Horseback Riding, Elitch Gardens and the Escape Room have been the favorites so far.

School Age Programs • Before & After School Programs culminated on May 22nd. Programs are on target to make revenue. Enrollment has been much higher than planned at Westridge, Hutchinson, Collegiate Academy, Dutch Creek and Ute Meadows and lower than expected at Patterson International, Normandy, Ridge and Governor’s Ranch. All sites are working on quality improvements based on the SACERS rating tool. New sites, Colorow and Columbine Hills are off to a slow start after opening in January. We are hopeful more families will utilize these services come next fall. • All Staff, Summer Camp Training was held on May 23rd and 24th with a Summer Camp “Quest for Excellence” theme. Camp staff was inundated with a variety of training tools in the areas of Parent Communication, Anti-Bullying Strategies, Policies and Procedures and Social Emotional Learning. The Specialist Team also presented a team- building/camp camaraderie activity to kick off the Summer Camp Challenge (a summer long competition between all camps balancing fun activities and spot inspections on camp rules and expectations).

• Summer Camps began on Tuesday, May 28th. Camps continue to grow in enrollment up from a total of 1,071 students enrolled in the summer of 2018 to 1,107 students at the mid-point of 2019. Camps are running at 94% full. Children have been participating in a wide range of activities such as field trips to Mile High Stadium, Adventure Golf and Anderson Farm, making slime, bike rides to local Foothills Parks, and weekly swimming trips to amazing Foothills Swimming Pools. Changes made to summer camps this year included adding a new Kids on the Move location, increasing capacity at STEAM and Teen Camp, and decreasing capacity at a few of the more crowded Kids on the Move locations. Overall, availability of spots was increased by 28 per day.

• Highlights:

Stony Creek Before and After Care Site Director Jessica Hibbert continues to provide robust SACERS inspired programming for her Before & After School program. As part of the program planning, the Denver Audubon Society came and did a presentation featuring live animals as part of the Silly Salamanders and Awesome Amphibians week (left).

STEAM Camp New for 2019, STEAM (Science, Technology, Engineering, Arts and Math) camp was move to Collegiate Academy and operated out of the cafeteria, gymnasium, and tech lab. As a result of the move, the camp capacity was also increased from 30 students per day to 42. Themes have included Rocking’ Around the Atmosphere, which featured a to the Fiske Planetarium as well as activities centered around rocket launches, and Behind the Scenes, which featured trips to Clement Park for an acting workshop and the Center for Performing Arts.

Westridge KOTM Westridge KOTM is a new addition to camp offerings for summer 2019. The program was slow to fill for the summer, but many days are now at capacity of 30 kids. Many brand new children to Foothills Children’s Programs are attending this program in particular.

District Athletics Highlights Through the 2nd quarter of 2019, the Athletics Department revenue is lower than plan $76,687. Admission fees are down by $3,217 in Youth Sports, $9,622 in Gymnastics and $4,340 in Sports Specialty Programming due to the timing of revenue recognition versus when budgeted. Admission fees are $6,056 lower at the FSA due to slightly lower participation and timing on league fee collection. Rentals are lower at the FSA by $2,639. Expenditures for the 2nd quarter of 2019 are $3,914 better than planned.

District Athletics • The adult summer softball leagues have completed half the regular season. This year we have 156 teams playing in our adult summer softball leagues, down 17 teams from 2018. Our competitors are also seeing a decline in their softball numbers as well; Highlands Ranch had 144 teams in 2018 compared to 130 teams in 2019, South Suburban had 134 teams in 2018 compared to 122 teams in 2019, and Aurora had 158 teams in 2018 and has 141 teams in 2019. • Adult summer basketball leagues will get started the week of July 8th, we will have 10 teams playing this summer at the Ridge Recreation Center which is two teams down from 2018. • Adult Summer outdoor volleyball has become popular this year, we will have 38 teams playing in our Co-Rec 6’s leagues and Co-Rec 4’s/Women’s 4’s league out at Clement Park this summer compared to 27 teams in 2018 • The Over 50 senior softball leagues have a couple of more games remaining prior to their seasons ending tournament. This year we have two teams playing Wednesday mornings at Schaefer Park the same number in 2018.

District Athletics Administration • Tournament play at Clement Park and the Schaefer Athletic Complex are in full swing. We only had a few weekend tournaments cancelled due to weather in the second quarter. • Hosted the Volkswagen on the Green car show at Clement Park on Sunday May 19th, with an outstanding number of cars in attendance. • Hosted the 3nd, annual Unicorn Festival at Clement on June 22nd and 23rd. This year’s event was made into a 2-day event and had a successful attendance. • Splash Park rentals grew strong once the cold spring weather lifted. Shelter rentals have stayed consistent with some weekends having ALL splash park shelter spots booked. Continued positive feedback from patrons for that area and concessions continues to do well. • New this year is the Easton Shelter rental at Water’s Edge Park. Reservations for that shelter are popular and should continue to grow. • Challenging park conditions related to the Phase C construction carried over into the 2nd Quarter. Customer service has been essential to easing that inconvenience to patrons and overall has proven positive.

Batting Cages - Clement Park & Schaefer Athletic Complex • Clement Park Batting Cage closed for 7 days for weather plus Easter in April, 8 days in May due to weather. CP was open all of June. • Schaefer Athletic Complex Cage also closed for 7 days for weather plus Easter in April, 8 days in May due to weather. SAC was open all of June. • We hired five new staff members this summer. We hired the same number of new staff members as last year. We had 11 staff return from the 2018 season. We will be losing approximately eight of our 17 staff members at the end of August due to staff going to college or concentrating on high school and extracurricular activities. We are in the process of hiring/training staff for the August – October season.

Foothills Sports Arena • Spring Adult Soccer Leagues were up slightly for the Spring Season. We had 11 Sunday Co-Rec teams (up four teams). Monday Men’s Competitive teams had six teams (down two teams). Both the Tuesday Men’s Recreational and Friday Co-Rec leagues had nine teams each (one team apiece up for the season). • Spring Men’s Flag Football League had six teams, compared to cancelling the league last year. • We were able to assist Youth Sports by hosting some of their league games and practices with the unsettled weather in April and May. In April Youth Sports used 30 hours. In May they used 26 hours. We saved Youth Sports multiple hours of rescheduling and restructuring their practices and games. • We hosted three different dog agility events. Flyin Paws Agility ran a training event – May 10th – 13th. Front Range Agility Team ran their Memorial Weekend event May 24th – 27th. Cairn Terrier Dog Trails ran their event June 6th – 9th. We did postpone Soccer on Thurs/Fri nights for the Cairn Terrier Dog Trails. Both are looking forward to coming back and loved the facility. We lost two agility trials to other venues. When we asked why they went elsewhere, we were told because the other venues have A/C. • Children’s Programs Sports Camp ran their program out of the FSA while the Fieldhouse hosted an event June 24th – 28th. • Access road has been maintained well. We are working with the Schaefer Parks staff to get them to grade the lot after a good rain to keep it as smooth as we can. They have also chalked the parking lot when we have larger events. This has helped our parking situation quite a bit. The latest dry spells has keeps the lobby dusty & dirty no matter how much we clean.

Gymnastics/Cheerleading • The Foothills Flairs Girls Gymnastics team has been competing across the state since April. Based on the percentage completed we are on track for the 2nd quarter for team revenue. • Hosted a boy’s meet on May 31st and a girl’s gymnastics meet on June 1st. Thirteen teams from the state of Colorado and over 500 spectators came to Lilley Gulch for the competitions. • Held a mini recital on June 16th for a class that we ran for the Jewish community. It went well and spectators enjoyed the performance. • We are slightly down in birthdays, due to slower months from graduations and early summer vacations, but are on track to complete them for the year. • We are up in private lessons completing near 60% of the budget after 2nd quarter. • Overall, based on the percentage of budget completed for the year, gymnastics is on track for the 2nd quarter completing around 50% of the budget.

Youth, Middle School and Adaptive Programming • MSSP Track & Field had a great season. We had 68 participants which was a slight increase from 2018. • 181 kids participated in our CARA Volleyball, a solid increase of 42 from 2018, we had 19 teams compete, which was the most Foothills has ever had. • CARA Lacrosse only had 1 team with 13 players, a drop from 26 last year. • Adaptive Baseball had 111 players in the spring season on 9 teams. This was the same as 2018. • Foothills teamed with the Tennis Academy of Colorado to renew the Tennis program. We had 31 participants in the spring, which was our 2nd largest ever. • Specialty Athletics utilizes volunteers to help with programming. o 2nd Quarter volunteer hours . Coaches 8 total coaches . Hours per coach 25 hours . Total 2nd Q Volunteer Coach Hours 200 . Adaptive Baseball Volunteers 220 . Total 2nd Q Adaptive Volunteers Hours 475 . Total hours for Both 675 . Cost saved (at $11.10/hour for staff cost) = $7,492.50 o YTD Volunteer Hours . People 225 . Total Hours 711 . Cost Savings $7,892.10 In youth sports for our 2nd qtr. we finished up flag football, soccer and baseball. It was a very successful quarter because we were able to rely on the Foothills Sports Arena and Foothills Fieldhouse pretty heavily due to inclement weather. We had to move multiple practices and a week’s worth of games indoors and would not have been able to complete the season if it wasn’t for those facilities. We had a combined 1,821 kids during the spring season of sports which equates to $160,835.35 in registrations.

o 2nd Quarter volunteer hours . Coaches 176 total coaches . Hours per coach 24 hours . Total 2nd quarter Volunteer Coach Hours 4224 . Cost saved ($10.25/hour for staff cost) $43,296 o 2019 Yearly volunteer hours . Coaches = 272 total coaches . Hours per coach = 24 hours . Volunteer Hours for 2017 = 6528 . Cost saved ($10.25/hour for staff cost) $66,912

Edge Ice Arena Highlights Through the 2nd quarter of 2019, the Edge Ice Arena’s net is $23,500 better than planned. This is primarily because of our in-house programming, which is up $15,000 better than planned. • Our Figure skating program continues to be a very strong program for us. • Our 4x4 Draft league for adults, sold out again this year. • We hosted the 9th Annual Quest for the Crown Adult Hockey Tournament in April and it was a huge success. This tournament is a fundraiser for Cancer Research and every team were teams from other rinks. • We hosted the 9th Annual Dawg Bowl Hockey tournament in June and it was the best tournament showcasing the Edge Ice Arena and the largest Adult tournament in the state of Colorado. The Edge Ice Arena is host to Dawg Nation which is a non-profit organization made up of over 500 Adult Hockey Players. They hold several events throughout the year, and this tournament was their largest event with over 46 teams. Teams for the weekend event from Wyoming and Minnesota. We received amazing reviews on the facility, the ice quality, as well as the Penalty Box Bar and Grill being a major hit with this organization. We were featured on Channel 4 news, and received media coverage due to this event. Last year this event raised over $200,000, and this year’s event raised over $225,000 in four days. We are honored and humbled to be associated of such an amazing organization. • The Penalty Box Bar and Grill did an astounding record of over $18k over the Dawg Bowl tournament weekend. • The Edge Ice Arena successfully ran our 3v3 and 4v4 hockey leagues, which sold out this year. We received amazing feedback from this league and are looking forward to continuing it in the future. • We completed a full marketing re-brand and have over hauled our look in regards to signage as well as all new dasher board ads, making our rink look amazing. • We are fully booked and our ice schedule is set all the way through May 2020; and finalized in the middle of June. This proactively allows us to find areas to further grow and look for new revenue streams. We continue to be rated the best rink in the state because we continue to deliver the best ice quality and customer service possible. Fitness Highlights For the 2nd quarter of 2019, the Fitness Department net is $27,744 lower than planned. The majority of the revenues are lower, related to timing issues, with the following exceptions: Active Options Memberships ($13.3k lower) are down overall in sales, as members are opting for the cheaper annual pass option or switching to insurance-based coverage plans, SilverSneakers Program is slightly behind in attendance ($1.7k lower) and Senior Classes and Programs ($12.3k lower) due to some timing for trips/activities that have not yet occurred but also due to a number of cancelled trips due to weather issues. All other programs are performing at or above projections. On the expense side, part-time salaries are higher than projected ($8.2k), primarily due to the addition of a new strength and conditioning training assistant position as well as additional strength & conditioning trainers and the time/hours for training and hosting programs May-Jun.

Staff Updates • Promoted Liz Vlad to the position of Strength and Conditioning Assistant • Hired (1) Group Exercise Instructor: Megan Dugan (Aeroboxing and HIIT instructor) • Hired (5) Strength & Conditioning Trainers: Matt Martinez (current employee, just added this position), Regina Stump, Sophia Wisell, Annie Cirbo, and Tyler Matoba. • Hired (1) Mind Body Instructor: Marcia Page (Pilates Reformer) • Transitioned Madison Maschler as instructor for Gentle Yoga • Tami Adams-Schlieman and Ann Schul attended the annual ACSM summit in Chicago this year, along with our two interns, Nick La and Elisa Lopez. The conference offered many incredible sessions and training opportunities that help us continue to stay on the cutting edge of the fitness industry.

Fitness Programs Drop in Classes • The following classes were discontinued: o MON/WED Deep Water Classes @ Lilley Gulch (after to the unfortunate passing of our long-time instructor Kathy Pickup, we were unable to find staff to fill the position and cancelled the class effective 4/1/19) o MON Body Lift @ Peak (low enrollment/instructor resignation) Mind Body Classes • Changed locations in Clement Park for our summer Mind Body classes due to construction, but the new location has been wonderful and participants are still enjoying both TUE AM Tai Chi and WED AM Yoga classes, which have had great enrollment & attendance! Specialty &Workshops • Hosted a Health Talk: Preparing to Hike the Front Range 4/17 (12 participants) • Take a Hike Club: offered weekly hikes on Friday mornings, April-June with avg. of 40 enrolled (about 19 hikers attended each Friday). Together our club hiked 250 miles April through June! Personal Training • Implemented a new TPI training program for golfers. This includes an extensive TPI assessment followed by a personalized workout plan for the participant to help them improve their physical abilities that relate to their golf game. Staff Geri Young and Liz Vlad hosted a promotional talk on the benefits of this program for several groups, including a breakfast with the Ladies 18-hole golf league at Fox Hollow golf course. We have heard many positive results from satisfied clients and hope to see the program continue to grow! Strength & Conditioning Programs • Opened our new Edge Performance Training studio at the Edge on June 1st. With an amazing new crew on board, we hit the ground running, hosting 2 Hockey Summer Camps (Rocky Mountain Hockey Schools-June 10-14, 60 participants and MacLeod Goalie Camp-June 17-21, 30 participants). The camps were amazing and we had a great time coaching kids in the new setting. We are hosting multiple programs on site, including Drop-in HI-Cross and Bootcamp classes, Individual and Team training sessions, Group classes (SP101/Skills classes) and even offer some Open Performance Training Hours where patrons can stop in for a quick workout on their own or try the Work out of the Day under the guidance of our skilled staff! We are incredibly excited about this new venture and are ramping up for a very busy training season this fall.

Senior Programs • The Insurance-based Senior Fitness Programs, SilverSneakers, has been the backbone of our programs for over 10 years. We are seeing new companies coming onto the scene (Silver & Fit, Renew Active), so there is now some competition in the marketplace for seniors when it comes to options for staying active. We currently have contracts in place to serve patrons with SilverSneakers as well as Silver&Fit, and will likely be adding the Renew Active (United Healthcare) in the coming quarter. Excursions: • Active adults & senior day trips continue to be well-received, often filling up a few months in advance. We had some weather issues which caused cancellations, but offered 15 trips this quarter, with most events fully registered! Senior Special Events: • The Fieldhouse Field Day, held on Jun 12, was a big success this summer, growing to 40 participants with 8 volunteers and 3 Sponsors (Bright Health, Care Now Urgent Care, and Centura Health). Thanks to our sponsors and staff, the event was a positive this year, both for participants and for revenues! • AARP Driver Safety Program 4/12: (full-26 participants) • Lunch-n-Learns: The Truth About Stem Cell Therapy 4/22: (full-35 participants), Demystifying Essential Oils 6/24 (full-16 participants) Clubs: • Mahjong club – 13 participants (avg.) • Bridge club – 29 participants (avg.) • Knitting club - 20 participants (avg.) • Senior Golf Club – 34 participants (avg.)

Foothills Fieldhouse Highlights Through the 2nd quarter of 2019, the Fieldhouse net is down $13,236 due to lower participation in admission fees and passes. Operating revenues are down $7,606 YTD at $203,196 with the majority of that in rink rentals. • Our regular rink rentals currently up 23K continue to be beneficial for the Fieldhouse. True Lacrosse and the Colorado Mammoth have increased their hours in May and June by 20% over last year. Rocky Mountain Roller Hockey has also increased their usage in 2019 to 100 + hours a month. New groups such as the Colorado Indoor Lacrosse League and the Squadra Football Club began consistent rentals in May and June. Roller Derby is on the decline losing RMRG to their own warehouse in 2018 not only their 35 hours monthly year round but also the 3-day tournament in June that was a 10K event with hours and concessions. The large Jujitsu event moved to July this year instead of June. • New internal programs running in 2019 have struggled with finding a coach for the programs. The coach left just before the New Year and it took several months to find the right fit for the program. The introduction of the Little Rookies basketball and soccer classes and the existing Little Rookies t–ball and all sports has not brought in the income expected due to this reason. The Fieldhouse has now settled on a great new coach and operating all sessions of little rookies currently. Additionally, the start time of the Girl’s Lacrosse league was pushed back, after receiving feedback from coaches that they prefer a later start date. • Concessions are down $2,100 YTD due to the loss of the roller derby tournament and the movement of the Jujitsu tournament to July. We are confident with the pending liquor license approval, that we will exceed the concession budget significantly by years in. • It has been exciting to work with other Foothills departments such as Children’s Programs (Sports Camps) and The Cage Fitness/Silver Sneakers classes to help bring more opportunities to the community, and keep the Fieldhouse busy through the summer months.

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director

FROM: Tom Woodard, Director of Golf

SUBJECT: Golf Division Quarterly Report / 2nd Quarter 2019

The following is an update of the major activities in the Golf Division for the 2nd quarter of 2019. This report will cover activities through June 30th, 2019.

Golf Rounds: (see attachment) The 60,497 rounds of golf played YTD, is a decrease of 1,608 rounds from the 62,105 rounds played through the 2nd quarter in 2018, and 1,006 rounds below the previous three year YTD average of 61,503 rounds. Historically, 50% of the yearly total rounds of golf are played during the first two quarters of the year.

Revenue / Expenditures Summary: (see attachment) Total Operating Revenues: The 2019 YTD Total Operating Revenue of $ 1,991,435 is $86,361 below the projected budget, and $62,696 below the previous three year YTD Total Operating Revenue average of $2,054,131.

Declines of $85,687 in Admission Fees and $9,477 in Merchandise Sales were the result of unfavorable weather. Despite the weather, Rentals revenue is $8,434 favorable to budget due to an increase in golf cart rentals. There were days where both golf courses ran out of golf carts to rent.

Total Operating Expenditures: Total Operating Expenditures YTD are $148,771 favorable to budget. The $65,679 reduction in Salaries/Wages and Personnel is mainly attributed to a reduction in staff hours during the 1st quarter of the year. Both golf courses were closed because of winter conditions for 7 of the 12 weeks during the 1st quarter. The inability of the Golf Course Maintenance Division to staff budgeted positions was also a contributing factor.

The $67,965 favorable balance in Supplies and Purchased Services are timing related; the funds will be utilized during the balance of 2019. Utilities are favorable by $21,741 mainly because of a reduction in the need to irrigate the golf courses for several days during the first two quarters of the year.

Net Revenue / Expenditures: The Golf Department is $62,410 favorable over the budgeted Net Revenue (Expenditures) through the 2nd Quarter. Adverse weather conditions contributed to a reduction in revenues; however, the reduction was offset by favorable reductions in Salaries and Wages because of the same adverse weather conditions.

Grow the Game Initiatives: The golf staff continues to be proactive in our efforts to maintain our market share, grow the game of golf, create added value, and establish customer loyalty. Some of the programs implemented to achieve our stated goals include:

• Junior Open House was held on May 4th • Kids Hit Balls Free promotion during the entire month of June • Upcoming Kids Play Free promotion during the entire month of July • Continue to expand an already successful Lesson Program; hired a PGA Professional, Don Randall, who is certified in Player Development • Foothills Golf Expo/Demo Day was held on June 17

Golf Development and Improvement Fund (GDIF)

The 2019 Budget included $236,007 in GDIF expenditures. The expenditures are all capital related and include the following items:

Meadows Golf Course

Projects: Resolve soil issues on the 16th fairway (project completed) $100,000

Meadows Golf Course Total $100,000

Foothills Golf Course

Equipment: TORO 5410-D Fairway Mower (purchased) $63,000 Express Dual 400DX Reel Grinder (purchased) $44,200 Cart Path Replacement (pending) $28,800

Foothills Golf Total $136,000

TOTAL $236,000

Premier Restaurant Group: The Premier Restaurant Group operates the food and beverage concession at both golf courses. The YTD Total Gross Revenues are $462,326 compared to $541,507 in 2018, a decrease of $79,181. Management attributes the decrease in revenues to the unexpected wet weather experienced during the 1st and 2nd quarters of the year.

Department Achievements in the 1st Quarter:

Meadows Golf Course • Hosted Colorado Golf Association Sr. Match Play Championship • Hosted the Foothills Foundation Tournament • Completed fairway drainage project on the 16th hole

Foothills Golf Course • Hosted Junior Golf Open House on May 5th • Foothills Invitational Golf Tournament held for the 45nd consecutive year • Randy Meyers and his staff were nominated for the Junior Golf Leader award by the Colorado Section of the PGA

Other Achievements • Installed new POS software, G1 is off and running • Organizing 4th Annual Foothills Golf Expo and Demo Day for July 13th

Challenges in the 1st Quarter:

• Several seasonal maintenance positions remain vacant, staff is working very hard to find individuals to fill the positions • Unfavorable weather continued during the 2nd quarter of the year

2019 GDIF Rounds and Revenue Foothills Golf Course 18-Hole Rounds 18-GDIF Revenue 9-Hole Rounds 9-Hole GDIF Revenue Total GDIF Revenue Total Rounds Jan 373 $ 932.50 670 $ 837.50 $ 1,770.00 1,043 Feb - $ - - $ - $ - - Mar 1,792 $ 4,480.00 2,412 $ 3,015.00 $ 7,495.00 4,204 Apr 2,835 $ 7,087.50 6,778 $ 8,472.50 $ 15,560.00 9,613 May 3,477 $ 8,692.50 8,819 $ 11,023.75 $ 19,716.25 12,296 Jun 4,006 $ 10,015.00 13,174 $ 16,467.50 $ 26,482.50 17,180 Added Rounds 184 $ 460.00 $ - $ 460.00 184 Foothills Invitational Jul $ - $ - $ - - Aug $ - $ - $ - - Sep $ - $ - $ - - Oct $ - $ - $ - - Nov $ - $ - $ - - Total Dec 12,667 $ 31,667.50 $ 31,853.00 $ 39,816.25 $ 71,483.75 44,520

Meadows Golf Course 18-Hole Rounds 18-GDIF Revenue 9-Hole Rounds 9-Hole GDIF Revenue Total GDIF Revenue Total Rounds Jan 225 $ 562.50 150 $ 187.50 $ 750.00 375 Feb $ - $ - $ - - Mar 775 $ 1,937.50 448 $ 560.00 $ 2,497.50 1,223 Apr 2,129 $ 5,322.50 1,082 $ 1,352.50 $ 6,675.00 3,211 May 3,053 $ 7,632.50 1,155 $ 1,443.75 $ 9,076.25 4,208 June 3,742 $ 9,355.00 1,812 $ 2,265.00 $ 11,620.00 5,554 Added Rounds 674 $ 1,685.00 732 $ 915.00 $ 2,600.00 1,406 18-Hole Additions - All non club tournaments July $ - $ - $ - - Aug $ - $ - $ - - 9-Hole Additions-All Weekday Leagues Sept $ - $ - $ - - Oct $ - $ - $ - - Nov $ - $ - $ - - Total Dec 10,598 $ 26,495.00 5,379 $ 6,723.75 $ 33,218.75 15,977

Total Golf GDIF $ 104,702.50 Total Rounds 60,497 Foothills Parks & Recreation Distrcit Golf Summary Sunday, June 30, 2019

June YTD 2019 2019 2019 Fav/(Unfav) 2019 2019 Fav/(Unfav) Original Remaining % 2018 Actual Budget Variance Actual Budget Variance Budget Budget Completed YTD OPERATING REVENUES 44112 + 442Admission Fees $555,409 $501,209 $54,199 $1,477,638 $1,563,324 ($85,687) $3,325,492 $1,847,854 44.43% $1,567,304 44100:4416Rentals 140,306 118,258 22,047 343,112 334,678 8,434 781,804 438,692 43.89% 351,683 44640 + 446Merchandise Sales 52,412 54,852 (2,440) 147,688 157,165 (9,477) 416,387 268,699 35.47% 153,206 44600:4463Concessions and Other Contracts 10,000 10,000 - 20,000 20,000 - 69,000 49,000 28.99% 20,000 44910 + 481Other Revenue 448 - 448 2,998 2,629 369 14,443 11,445 20.76% 2,544 TOTAL OPERATING REVENUES 758,575 684,319 74,255 1,991,435 2,077,796 (86,361) 4,607,126 2,615,691 43.23% 2,094,736 OPERATING EXPENDITURES 50100:5090 Salaries and Wages 198,916 210,731 11,815 836,322 899,784 63,462 1,877,014 1,040,692 44.56% 840,715 51100:5130 Personnel 32,486 32,689 203 204,695 206,912 2,217 375,846 171,150 54.46% 188,163 52100:5275Supplies 105,717 101,339 (4,378) 386,449 443,534 57,085 848,469 462,020 45.55% 515,271 53100:5356Purchased Services 32,803 26,129 (6,674) 134,986 145,866 10,880 266,083 131,097 50.73% 120,433 54110:5421 Utilities 42,738 48,760 6,023 153,362 175,103 21,741 413,284 259,922 37.11% 214,648 55100:5560 Insurance 1,123 1,123 - 6,736 6,736 - 13,472 6,736 50.00% 6,213 57986:5798Other Expenditures 507 - (507) 6,185 - (6,185) - (6,185) 0.00% (754) TOTAL OPERATING EXPENDITURES 414,290 420,771 6,482 1,728,736 1,877,935 149,199 3,794,167 2,065,431 45.56% 1,884,690

NET OPERATING REVENUE/(EXPENDITURES) 344,285 263,548 80,737 262,699 199,861 62,838 812,958 550,259 32.31% 210,047

NON-OPERATING REVENUE

NON-OPERATING EXPENDITURES 57100 + 581Facilities & Equipment Repairs and Replacements - - - 428 - (428) - (428) 0.00% 112 TOTAL NON-OPERATING EXPENDITURES - - - 428 - (428) - (428) 0.00% 112

NET REVENUE/(EXPENDITURES) 344,285 263,548 80,737 262,272 199,861 62,410 812,958 550,687 32.26% 209,935

TOTAL REVENUE 758,575 684,319 74,255 1,991,435 2,077,796 (86,361) 4,607,126 2,615,691 43.23% 2,094,736 TOTAL EXPENDITURES 414,290 420,771 6,482 1,729,163 1,877,935 148,771 3,794,167 2,065,004 45.57% 1,884,802 NET REVENUE/(EXPENDITURES) 344,285 263,548 80,737 262,272 199,861 62,410 812,958 550,687 32.26% 209,935

Creating Community, Enhancing Health, and Inspiring Play since 1959

DATE: July 23, 2019

MEMO TO: Foothills Board of Directors

THROUGH: Ronald Hopp, Executive Director

FROM: Colin Insley, Director of Parks, Planning and Construction

SUBJECT: Parks, Planning and Construction – 2nd Quarterly Report 2019

Overall Revenues

Operating revenues are tracking at 55.53% or $300,575 received to date for 2019. Overall revenues are running unfavorable to plan by $20,086, largely due to rentals and timing of payment for admission fees.

Non-Operating Revenue: Property tax allocation is the majority of all parks department revenue. It is tracking at 50.37% or favorable by $2,876.

Overall Expenses

Operating expenses are tracking at 45.79% or $221,654 favorable to plan. This is largely due to a slow start getting seasonal help and savings on irrigation in Urban Parks due to a wet spring.

Non-Operating Expenses: The account is 100% expensed. The budget is mostly capital (per our agreement) with the Mesa View Homeowners Association of $20,000 and $1,329 for the Kipling Villas sub-district, Jeffco Treasurers fee.

Parks Administration

Expenditures are tracking at 46.63% or favorable by $14,473. This is due to timing in purchased services.

Highlights:

• Received the SPARC award through the Arc organization for the inclusive playground design at Clement Park. • Received the Starburst Award through the Colorado Lottery for the interactive water feature at Clement Park.

Pride in our Parks: • Adopt-A-Park: TTM Technologies adopted Columbine Sports Park • 2 new Memorial Benches were installed at Clement Park • Tribute tree planting- Governor Grant Park. Five new trees were planted in the park as a wedding present.

Parks 2nd Quarter Report 2019 Page 2

Volunteer Review: • Jefferson County Transition Services • Schaefer Athletic Complex 4/2/19 • Misc. work • Total volunteers: 3 • Total volunteer hours: 6

• Boy Scout Troop 444 and 538 • Fehringer Ranch Park 4/7/19 • Conservation Project and clean up • Total volunteers: 25 • Total volunteer hours: 75

• Cub Scout Troop • Fehringer Ranch Park 4/8/19 • Trash clean up • Total volunteers: 20 • Total volunteer hours: 20

• National Junior Honor Society • Powderhorn Park 4/13/19 • Mulching trees • Total volunteers: 11 • Total volunteer hours: 27.5

• K-Kids Club • Blue Heron 4/16/19 • Weeded and planted flowers • Total volunteers: 25 • Total volunteer hours: 25

• Jefferson County Transition Services • Clement Park 4/16/19 • Painted batting cages • Total volunteers: 3 • Total volunteer hours: 9

• Columbine Day of Service and Woodmar Square HOA • Woodmar Square Park 4/20/19 • Painting, seeding, limb clean up, and edging • Total volunteers: 85 • Total volunteer hours: 212.5

Parks 2nd Quarter Report 2019 Page 3

• Columbine Day of Service • Columbine West Park and Pool 4/20/19 • Trash clean up • Total volunteers: 15 • Total volunteer hours: 15

• CKS/E HOA Day • West Laurel Park 4/27/19 • Trash clean up and painting • Total volunteers: 5 • Total volunteer hours: 15

• Montessori School of Evergreen • Fehringer Ranch Park 5/6/19 • Native area clean up • Wingate South Park 5/7/19 • Seeding • Total volunteers: 40 • Total volunteer hours: 120

• Wedding Tree planting • Governor Grant Park 5/11/10 • Planted 5 trees • Total volunteers: 10 • Total volunteer hours: 30

• TTM Technologies • Columbine Hills Park 5/19/19 • First Adopt-A-Park day, trash clean up • Total volunteers: 17 • Total volunteer hours: 25.5

• LDS Columbine Stake • Clement Park 6/1/19 • Installed swings, Shelter I clean up • Total volunteers: 221 • Total volunteer hours: 663

• Teen Camp • Weaver Hollow Park 6/11/19 • Mulched trees and playground • Total volunteers: 30 • Total volunteer hours: 105

Parks 2nd Quarter Report 2019 Page 4

• Williamsburg II HOA • Eagle Meadows Park 6/29/19 • Trash clean up and weed removal • Total volunteers: 4 • Total volunteer hours: 10

Eagle Scout Service Projects:

• Currently working with 12 Scouts to finish their Eagle Scout Service Projects.

Total Volunteer Hours for 2019 Second Quarter: 514 Volunteers and 1358.5 volunteer hours

Fleet Services

Overall expenses are tracking at 51.91% or $14,638 unfavorable to plan. This was mostly due to breakdowns on some of our buses.

Highlights

The 2019 2nd Quarter brought Fleet Maintenance some exciting additions. Fleet was able to purchase multiple pieces of equipment for the District. This new equipment will aid the district in operating in a more efficient manner and help to meet their future operating needs.

Here are the following new capital equipment purchases….

• Two 2019 Ford F-150’S for Facility Maintenance. • One used International Bus purchased from Pinnacle Charter Schools for Children’s Programs. • One New Tandem Axle Flatbed Trailer for Urban Parks.

• The Fleet Mechanics were very Busy this Second Quarter providing service to all Departments in the District. They had successfully completed 121 work requests for service calls, Schedule maintenance and repairs.

Urban Parks

Overall revenue is at $54.64% or $5,445 unfavorable to plan due to timing of admission fees. Expenditures are 42.63% or $146,182 favorable to plan. This is mainly due to a slower start to bringing seasonal staff on and savings on irrigation water.

Highlights

Chris Byrnes (formerly Regional Parks Forman) accepted Bill Kieck’s position as Urban Parks Forman after Bill retired from Urban Parks in March. Christin Montoya was hired full-time to fill a park maintenance II position vacated by Kelly Carlson, who was promoted to Regional Parks Foreman.

Parks 2nd Quarter Report 2019 Page 5

Irrigation

• Repaired irrigation valves at Powderhorn Park, Valley View Park, Woodmar Square Park, Columbine Hills, Sgt. Mossbrucker Park and Belleview Acres. • Repaired damaged backflow valve on the Columbine Hills irrigation system. • Irrigation valve replacement at Sunrise Creek Park. • Installed new common wire for valve at 6th Ave. West Pool. • Staff repaired the irrigation controller electrical system at Coronado Park. • Staff installed new controllers at Westbury Greenbelt and Wingate South Park. • Staff installed a new mainline at Wingate South Park, with five valves and four quick couplers and a backflow. • Staff placed 600 feet of poly pipe for the tree drip irrigation at Wingate South Park. • Staff repaired lateral breaks at Sixth Avenue Pool turf area, Westbury Greenbelt, Columbine West Park, Lilley Gulch. Repaired two lateral breaks at Columbine Hills Park and Westbury Greenbelt. • Staff completed the yearly testing and recertified 42 backflows • Mainline repairs at Columbine Sports Park, and Christenson Meadows Park • Mainline repairs and valve replacement at Westfield Park and Lakehurst Park • Met weekly with contractors at Blue Heron Park and inspected irrigation system retrofit • Staff attended confined space training and gas meter instructions.

Baseball Spring Season

• Noxious weed control, staff sprayed Weaver Hollow, Trappers, Lilley Gulch, & Hoida backstops and bleacher areas. • Staff rebuilt the dugouts at Woodmar Square Park that we damage by high winds. • Inspected and prepared all 12-baseball fields on a weekly basis during the baseball season. • Setup, lined and dragged the Trappers Glen, Lilley Gulch and Wayside Meadows fields for the Foothills Leagues on a weekly basis’s. • All baseball fields are in good condition going into the summer/fall baseball season

Multi-use fields/ Irrigated Turf

• Flagged, aerated, over-seeded and fertilized all Multi-use fields. • Staff removed rugby goals after the end of the season at Sgt Mossbrucker Park. • Aerated stressed turf at Mossbrucker and troubleshooted the irrigation system.

Mowing

• Weekly and monthly mowing are on schedule in the sixty Urban Parks, trails and greenbelts.

Parks 2nd Quarter Report 2019 Page 6

Urban Forestry/ landscape beds

• Staff worked on the cleanup of the landscape beds at Weaver Hollow Pool, Deer Creek Pool, Columbine West Pool and the Sixth Avenue Pools for our annual outdoor pool season in 2019. • Attended EAB presentation by Foothills intern • Weeded and sprayed landscape beds at Dancing Willows, Blue Heron, and Governor’s Grant and Sgt Mossbrucker. • Removed branches and sprayed thistles at Dancing Willows • Sprayed tree rings at Weaver Hollow, Mossbrucker, Hoida Powderhorn and West Laurel Park • Staff planted five large trees at Governor Grant Park. • Staff worked with Mile Hi youth Corps on extensive Russian Olive tree removal at Wayside Meadows Park, over a 100 trees removed. • Staff cut down and removed dead trees at Willow Creek, East Woodmar Square, Weaver Creek Park, Coronado Park, Eagle Meadows Park, Dakota Station and the Dutch Creek trail. • Staff trimmed the trees at the Columbine Knolls Greenbelt that were encroaching on the trail

Playgrounds

• Staff removed graffiti on the playgrounds at Powderhorn Park, Alpers Farm Park, Westbury Park, Valley View Park and West Laurel Park. • Staff replaced six bolts and tightened every bolt on the Chaucer playground. • Staff did an extensive playground inspection at the Sixth Avenue Estates Park playground. • Staff replaced swings in Wingate Park that were worn-out due to use. • Staff repaired and welded spinner toy at Wayside Meadows Park

Drainage/Lakes

• Coordinated for sump pump replacement and new wet well at Belleview Acres Park • Removed, mud, and debris on all 7 trail underpasses after each rain event. • Cleaned and removed debris in the Columbine Hills Park, Coronado Park, Lilley Gulch and Millbrook drainages.

Noxious Weed/ Native Areas • Staff continued with the noxious weed control for 2019 in all our native greenbelts. Our focus is to eliminate the knapweed, thistle and hairy willow herb, which is on the Colorado List A for eradication required in Jefferson County. The other primary focus is the spraying of the noxious thistle, teasel and hemlock in our native areas.

Park Amenities

• Assisted Priority Drain Cleaning services with clearing and camera the main sewer line at the Columbine Hills Concession building. • Refurbished Park Signs for Blue Heron, Belleview Acres, Bobby Hyatt Jr. parks. • Painted trash cans at Weaver Hollow, Trappers, Lakehurst, Westfield parks • Painted u-post signs green at Weaver Hollow, Lakehurst, Harriman Lake parks • Painted main park sign posts purple • Installed new GOCO signs at Weaver Hollow, Harriman, Mossbrucker, Weaver Creek Regional Trail.

Parks 2nd Quarter Report 2019 Page 7

Park Amenities

• Excessive tagging and graffiti on shelters, barbecues’ and amenities at Westbury Park, West Laurel Park and Alper’s Farm Park. This has happened on three separate occasions. • Staff installed four new picnic table, one park bench, four dog waste station and two perforated trash cans at Blue Heron Park. • Painted 6th Ave. West Pool bleachers • Urban parks staff assisted Facility Maintenance on pool startups at 6th Avenue, Weaver Hollow, Deer Creek and Columbine Hills Pools • Installed new dogs on leash signage and waste station at Weaver Hollow • Installed new dogs on leash signage and waste stations at Marlowe greenbelt

Trails/ Parking Lots

• Staff placed over 500 yards of soil for shoulder material on the Wingate South new trail. • Staff work on the removal and replacement of a asphalted sections of the Deer Creek Pool Parking Lot • Staff rebuilt a section of the bridge on the Meadow Drive Greenbelt trail. • Staff continues to paint over a considerable amount of graffiti on all 7-trail underpasses. • Staff repaired a section of the Dancing Willows concrete trail that had become a tripping hazard. • Oversaw contracted concrete replacement for trail through Belleview Acres Park. • Staff assisted with volunteers on the Lilley Gulch and Kipling Villas landscape cleanup of shrub beds.

Volunteer and Outreach Projects

• Staff assisted with volunteers on Fehringer Ranch disc golf course mulch project. • Coordinated and assisted volunteer teen camp with mulching playground and trees at Weaver Hollow Park. • Lilley Gulch and Kipling Villas landscape cleanup of shrub beds. • Community Cleanup at West Laurel and Wayside Meadows. • Community Cleanup Williamsburg I.

Upcoming Volunteer and Outreach Projects • Volunteer group teen camp playground and tree mulching at Mossbrucker Park • Front Range stake of the Church of Jesus Christ of the Latter Day Saints to remove junipers and clean up landscape beds off Flora at 6th Ave.

Kipling Villas Sub-District

Expenditures are at 40.91% or $6,095 favorable to plan.

Highlights

• Weekly and bi-monthly mowing is on schedule from Schultz Industries • Staff performs weekly checks and walk through the Kipling Villas irrigation system. The Kipling Villas irrigation system is one of the largest in the district • Staff repaired the mainline on Kipling Villas irrigation at Holland Street. • Removed split tree at Kipling Villas and planted new 3” Western Hackberry on Park Hill

Parks 2nd Quarter Report 2019 Page 8

Regional Parks

Operating revenues are tracking at 51.85% or $8,797 unfavorable to plan due to less than expected rentals and timing of admission fees. Expenditures are at 43.63 % or $58,524 favorable to plan largely due to timing of supply purchases and getting seasonal staff hired.

Highlights

Kelly Carlson was promoted from Park Maintenance II in Urban Parks to Regional Parks Forman.

• Attended CPRA Workshop • Had tournaments scheduled for almost every weekend, very challenging during the early season due to snow and rain. Hosted the Triple Crown Sparkler Softball Tournament (Schaefer). 3 v 3 Kick it Soccer (Easton) • Completely scraped out the old goal mouth on SAC #10 and replaced with new sod. New sod on SAC #15 Goal Mouths as well. • Resurfaced the upper dirt parking lot at Easton Regional Park. • Completed the planter bed on Coalmine near Waters Edge Park. • Fertilized 240 acres April with ½lb Nitrogen and in June 1lb Nitrogen Schaefer Athletic Complex

• Charged Irrigation, completed Head checks • Mainline repair at Jennings • Aerated and overseeded all sports fields, Aerated monthly • Leveled all infields • Edged all warning tracks on all ball fields. • Weeded, Sprayed and leveled all warning tracks. • Set up ATV with spray tank to preform midday drags for the Sparkler Tournament. • Set up the Sand Pro as a field Groomer by adding a nail drag attachment. • Plenty of snow removal early on. • Painted lines on Jennings Field and prepped it for the season. • Weeded all beds by spraying or pulling weeds. • Staff attended a CPS Field Training Day learning ball field maintenance techniques. • Installed new home plates on all 6 fields Easton Regional Park

• Charged Irrigation, completed irrigation head checks • Mainline repair at the Peak entrance • Aerated and seeded all sports fields, Aerating monthly • Trimmed broken branches from snow at Waters Edge Park • Repaired irrigation zone and placed new sod in the spectator area of field #14 • Weeded and cleaned all warning tracks. • Sprayed and weeded all beds • Dropped a large Willow tree that was a hazard to a residences home • Applied Selective herbicide for dandelion control.

Parks 2nd Quarter Report 2019 Page 9

Clement Park

Total operating revenues through the 2nd quarter of 2019 are at 60% or $7,680 unfavorable to plan, mainly due to less rentals with bad weather for tournaments and affects from phase C construction.

Total operating expenditures are at 51.35% or $11,018 favorable wage budget from challenges finding seasonal staff.

Highlights

• Clement Park maintenance staff attended the annual CPRA Park Spring Workshop • Charged the irrigation system for the season • Goose Control Specialist suspended operations for the summer months per State policies • Applied 2 preventative Fairy Ring fungicide applications to multi-use fields • Applied 1 of 2 bulk fertilizer applications to entire park • Started our annual supplemental fertilizer and soil conditioner program (monthly applications to high use areas) • Multiple selective herbicide applications throughout the park for broadleaf and noxious weed control • Posted, interviewed and hired a Full Time Ballfield Specialist – Mike Schulte • Hired and trained nearly 12 new seasonal crew members • Opened the Splash Park • Began picnic shelter reservations in Phase I, II and Splash Park • Staff is helping with Phase C construction where asked to help run smoothly and move along despite reservations and scheduled events happening in same vicinity • Capital improvements include concrete replacement around ballfield complex, 2 slightly used maintenance vehicles, painted roof of maintenance facility • Events at Clement Park in the 2nd Quarter:

o Columbine High School shooting 20 year anniversary events, including heightened security, candle light vigil at the Memorial, April 20th events at CHS and Clement Park o Annual Volkswagen on the Green Car Show o 2-Day Unicorn Fest o Run for Remembrance o Denver Celiac Disease Walk o Sports associations practices, games, tournaments o Foothills Softball, Volleyball, Lacrosse and Soccer leagues o Foothills Adventure and Teen Camps

Marketing & Community Outreach Department Second Quarter Report, April 1 – June 30, 2019

Design and Printing  393 requests for flyers, ads, brochures, signs, cards, coupons and other printed marketing materials  Completed Schedules for Fall 2019 classes, posted at our facilities and on our website  Prepared Aquatics Monthly pool schedules (APR, MAY, JUN) for website and Front Desks for patrons  Update District Magazine (SEP 2019 – FEB 2020 issue) and sent pages to departments for review  Design, print and lamination of 2019 Red, White & You flyers, signs, banners  Design & format of Monthly Posters (APR, MAY, JUN) containing District happenings posted in facilities  Design & format of Monthly Posters (APR, MAY, JUN) for promotions/rentals posted in facilities  Design & format of 3 Banners for display in our lobbies  Design & format of 2 E-newsletter files  Design & format of 24 ads for posting to Facebook and Twitter.

Website, Digital Marketing, Social Media, Events and other  Regular maintenance of website and events listings with timely updates as needed.  Regular status updates, photo posts, event creation, social media engagement, answering patron inquiries, answering private messages, public interactions and regular review of our Facebook, Twitter and Instagram accounts. Important community messages and meetings posted on Nextdoor.com  Regular review and responding to info email account inquiries  Detailed communications on website and Nextdoor.com about Improvement Projects, community meetings for improvement projects, park planning information and temporary closures  Completed requests for website content changes, deletions and updates  Heavy promotional focus on: All Summer Events, Pool Opening, Pool Parties, Hiring Lifeguards, Concerts, Red, White & You, Splash Park  Detailed and extensive messaging and communications focus for Red, White and You and Clement Park construction  Finalized sponsorship agreements with Red, White & You and Concert sponsors  Attended pre-event Red, White & You meetings, worked event  Attended concerts to meet with sponsors and help arts department  Attended Littleton Hospital’s 30th Anniversary Celebration where Foothills was acknowledged  Added Tory Pearson, new Community Outreach Specialist to the Marketing Team  Tory reviewed existing contracts with sponsors to get to know the agreements, met sponsors in person to get to know them, was sponsor liaison at Red, White & You  Created 1 external survey  Host, plan and lead the monthly meetings of the South Jeffco Business Alliance group – an inclusive business networking group supported by Foothills.  Set up and served as a host site for blood drive with Vitalant  Supported and attended community event ‘Foothills Community Field Day’ at Waterstone Church  Help plan for Clement Park Grand Opening event  Managed/sold ads for the September 2019 – December 2020 magazine.

E-mail Creation & Communication  Multi-visit Card Special, 4/1/19  Concerts in Clement Park, 6/5/19  Snow Closure notice, 4/10/19  Red, White & You Volunteers, 6/21/19  May enewsletter, 4/24/19  July enewsletter, 6/25/18  Summer Fun Pass pre-sale, 4/30/19  Deer Creek/Weaver Pools Opening, 5/24/19  June enewsletter, 5/28/19  6th/Columbine West Pools Opening, 5/31/19