Doubletree Hotel Tulsa Downtown Meeting & Event Resource Guide
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Doubletree Hotel Tulsa Downtown Meeting & Event Resource Guide Our goal is to be Best to Do Business With. There are various stages when we interact with you, the customer. They are: solicitation and marketing, sales and booking, pre- planning, on-site and post-event. Through each of these stages, we focus on the following touch points: creativity, consistency, communication, flexibility and image. To aid you in the planning process, we have compiled the following hotel information. It is a pleasure to assist you with coordinating the many details that are necessary for making the perfect meeting, convention or event a success. Please note that all pricing is subject to change. We look forward to supporting you in planning a successful event. Doubletree Hotel Tulsa Downtown 616 West 7th Street Tulsa, Oklahoma 74127 www.doubletree.com www.tulsadowntown.doubletree.com Table of Contents General Information • Hotel Overview • Dining Information with Restaurant Descriptions Function Space and Banquets • Function Space Diagrams with specification • Catering Menu’s available separately Resource Information • Hotel specifics listed alphabetically Forms • AV Form (For Exhibitors) • Credit Application • Credit Card Authorization • Electrical Form • Internet Form • Miscellaneous request form • Phone Form • Planning Checklist • Shipping Form GENERAL INFORMATION Hotel Overview The Doubletree Hotel in the heart of Downtown Tulsa is the only hotel connected directly to the adjacent Tulsa Convention Center. Our full service hotel, featuring a skybridge to the Convention Center, is located in Tulsa's vibrant downtown business and entertainment district, making us the perfect choice for business or leisure travel. The Doubletree also provides complimentary shuttle service to and from Tulsa International Airport, which is 15 minutes away. Our hotel blends traditional with contemporary for the best atmosphere and service in Tulsa. Newly renovated guest rooms and impressive suites provide all the comforts of home and amenities like spacious work areas, data ports, and high-speed internet access. For your dining pleasure, the Seven West Café offers casual, all-day service and extensive menu selections featuring traditional favorites and Southwest cuisine. Enjoy cocktails and conversation with friends or colleagues at our inviting Lobby Bar. Hotel recreational amenities include a sparkling heated indoor pool and whirlpool, and a well-equipped Fitness Center. The corporate traveler will appreciate our fully equipped Business Center, and a complete menu of business support services. For your convenience, complimentary wireless HSIA is available in lobby and restaurant areas. The Doubletree is uniquely positioned to provide first-class convention and conference services, with 22,000 square feet of versatile meeting, exhibit and ballroom space. Our elegant banquet facilities can accommodate parties of up to 1,000. A dedicated and creative team of meeting and catering specialists are at your service for business conferences, trade shows, receptions, or social occasions of all sorts. Our perfect downtown location is convenient to Tulsa City Hall and all downtown state and federal government offices, as well as major corporations and the Tulsa Regional Medical Center, University of Tulsa, OSU College of Medicine, OSU-Tulsa, OU-Tulsa, NSU-Tulsa and Langston-Tulsa campuses. Visitors are minutes away from favorite attractions like the Philbrook Museum of Art, Gilcrease Museum, Brady Theatre, Tulsa Zoo, Expo Square, and the Tulsa Air & Space Center. Our friendly, helpful hotel staff looks forward to extending a warm Tulsa welcome and presenting you with our special, signature warm chocolate chip cookie at check-in. Guest Rooms Take a moment to sit and enjoy the surroundings of your luxurious guest room. Each room features the Sweet Dreams by Doubletree sleep experience, a plush-top mattress that is triple-sheeted with luxurious high-thread-count linens topped with a down comforter and an abundant supply of jumbo pillows. Included room features: one king or two double beds, work desk with ergonomically designed chair, two phone lines with high speed T1 internet access, MP3 compatible clock radio, coffee maker, iron and ironing board and On Command Video. Suites Our Suites offer the traveler an oversized king bedded guestroom with the option to reserve a connecting parlor. Each bedroom features the Sweet Dreams by Doubletree sleep experience. Included room features: Work desk, extra seating area, large walk-in closet, dry bar, two phone lines with high speed T1 internet access, MP3 compatible clock radio, coffee maker, iron and ironing board and On Command Video. Connecting Parlors are available and include a Murphy Bed, sitting area, dining room table and chairs, wet bar with full size refrigerator and microwave. Accessible Rooms Enjoy the same attractive, spacious rooms and suites with all of our coveted amenities plus features preferred by our special needs guests. Each of these rooms and suites has a minimum 40-inch clearance on all door ways and between furnishings, making chair maneuvering easy. Our vanities and closets are constructed to provide convenient access. Each room or suite is equipped with a strobe-light door, phone and alarm system. Some bathrooms also offer a roll-in shower. Restaurants The Coffee Connection: Featuring ''We Proudly Brew'' Starbuck's Coffee, Latte, Mocha and Espresso. Our gourmet pastries, cinnamon rolls and cookies are second to none. Six 16 Bar and Lounge: Enjoy a relaxing evening of entertainment in our Lobby Bar. Refreshing beverages and appetizers are available to you, while watching sporting events on our plasma TV. Seven West Café: Seven West Cafe offers all day dining in a relaxing atmosphere, as well as an award winning Sunday Brunch that is not to be missed! FUNCTION SPACE AND BANQUETS International Ballroom The hotel's largest ballroom accommodates up to 900 people. Completely free of columns, the view from any seat is unobstructed. The space is versatile, with its sophisticated decor and crystal chandeliers, it is perfect for any social event, can be divided into 4 separate rooms, used as an exhibit hall, meeting space, or reception. Second Floor Ballroom Let the experts handle the most memorable day of your life. Our catering team is well versed in planning wedding receptions, showers, rehearsal dinners, and so much more. Leave the decorating, food and preparation to our professionals. Regency Boardroom Our sophisticated boardroom features a beautiful mahogany conference table surrounded by 12 luxurious leather executive chairs. The Regency Boardroom is equipped with state-of-the-art audio- visual equipment including: an electronic screen, ceiling mounted LCD video, wireless high-speed internet, incredible sound system, cabinet-encased dry erase board, speaker phone access, and adjustable lighting. It is located on lobby level, smartly adjacent to the 7 West Café and the Lobby Bar. Council Oak Classroom The Remington Room • Catering Menu’s available separately. 6 RESOURCE INFORMATION Affiliates Airline Information Airport Information Amenities Americans with Disabilities Act (ADA) Audio/Visual Automated Teller Machines Baby-Sitting Services Balloons Banks Banquet Beverage Selection Banquet Curfews Banquet Equipment Banquet Menu Selection Banquet Terms and Conditions Bell Services Billing Box Lunches Business Center Bus/Bus Companies Car Rental Agencies Cash Paying Guests Celebrity/ Dignitary Visits Check Cashing Privileges Check-In and Checkout Coffee Maker Convention Center Credit Cards Credit Policy Dance Floor Decorations Deposits Diagrams Dietary Requirements Directions to the Hotel Drug Stores Dry Cleaning eEvents Electrical Elevators Emergency Procedures Environmental Commitment Exhibits Fax Machines Fax Numbers Fire Codes 7 Fitness Center Flags General Manager Gift Certificates Gift Ideas Gratuities Group Reservations Identification Program (GRIP) Group Check-In, Arrival and Departures Guest List Manager Guest Rooms Guest Room Deliveries Guest Service Hotline Hair Salon Hospitality Desks Hospitality Suites Functions Hotel Facts/History Housekeeping In Conjunction With (ICW’s) Indemnification In-Room Dining Internet Services Key Cards Key Hotel Contacts Labor Laundry/Valet Limousine Services Linen Selection Liquor Laws Lost and Found Luggage Storage Manager on Duty (MOD) Mail Services Master Accounts Medical Facilities/Services Meeting Room Capacities Meeting Room Deliveries Meeting Room Set Standard Newspapers/Publications Office Equipment/Supplies Parking Personalized Group Web Page Pets (policy) Photography Pool Post-Convention Meeting Post Event Report Posting of Events 8 Pre-Convention Meeting Printing Services Public Transportation Pyrotechnics Recycling Registration Assistance Registration Desks Reservations (RAPID!) Restaurants/Lounges Restaurant Reservations Restrooms Resumes Rigging Ropes/Stanchions Safes/Safety Deposit Boxes Security Shipping and Receiving Shopping Signage/Banners Site Inspection/Pre-planning Smoking Sound System Special Meal Requests Storage Suites Taxes Taxicabs Team Member Recognition Telephones/Telecommunications Trash Removal Tuxedo/Formalwear Voice Mail Weather Wheelchairs Wired Payment Worship Services Zip-Out Checkout 9 AFFILIATES Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space will work directly with our Event Services Department. All meeting space, if available, will be at the hotel’s normal