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D1.2 1st Periodic report Hypatia 1ST PERIODIC REPORT HYPATIA Work package WP1 number: Report number: 1 Contributors: Aliki Giannakopoulou, Meie van Laar Institutions: NEMO SCIENCE MUSEUM Revision Date: 25/07/2016 Status: Final 1 D1.2 1st Periodic report Hypatia Table of Contents SUMMARY 3 WORK PROGRESS- GENERAL OVERVIEW 4 WORK PROGRESS- DIVIDED IN WORK PACKAGES 6 WP1 – MANAGEMENT 6 OBJECTIVES AND MILESTONES 6 PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 6 DELIVERABLES SUBMITTED 11 WP2 THEORETICAL FRAMEWORK 11 OBJECTIVES AND MILESTONES 11 PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 11 DELIVERABLES SUBMITTED 13 WP3 HUB COORDINATION AND STAKEHOLDER ENGAGEMENT 14 OBJECTIVES AND MILESTONES 14 PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 14 DELIVERABLES SUBMITTED 19 WP4 TOOLKIT DEVELOPMENT 19 OBJECTIVES AND MILESTONES 19 PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 20 DELIVERABLES SUBMITTED 22 WP5 TOOLKIT IMPLEMENTATION 22 OBJECTIVES AND MILESTONES 22 PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 22 DELIVERABLES SUBMITTED 22 WP6 DISSEMINATION 22 OBJECTIVES AND MILESTONES 22 PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 23 DELIVERABLES SUBMITTED 31 WP7 ETHICS REQUIREMENTS 31 OBJECTIVES AND MILESTONES 31 DELIVERABLES SUBMITTED 31 DELIVERABLES OVERVIEW 32 MILESTONES OVERVIEW 33 USE OF RESOURCES 33 OVERVIEW OF ELIGIBLE COSTS 33 OVERVIEW OF PROGRESS PER WP 34 2 D1.2 1st Periodic report Hypatia Summary The Hypatia project was launched on August 1st. Hypatia addresses the challenge of bringing more teenagers into STEM related careers. The project aims to communicate sciences to young people in a more gender inclusive way. In order to achieve this we are involving schools, industry, science centres and museums, policy makers and teenagers directly. To do so, the project will produce a toolkit, work around national hubs and organise a series of events. The project is also producing a campaign targeting teenagers all around Europe. Called “Expect Everything”, it builds on the results achieved by the campaign Science it’s a Girl Thing. The Hypatia National hubs are led by science centres and museums, they are located in 14 countries: Austria, Denmark, Estonia, France, Greece, Ireland, Israel, Italy, Poland, Serbia, Spain, Sweden, the Netherlands and the UK. Their main aim is to organize a series of events for teachers, head teachers and teenagers and will translate, adapt and implement Hypatia’s modules. Their goal is to link representatives of industries, teachers, policy makers and teenagers and strengthen the interaction among the stakeholders and disseminate the Hypatia digital toolkit on a national level. Hypatia will also produce an accessible, practical and ready-to-use digital collection of modules aimed at teenagers that will be used by teachers, informal learning organisations, researchers and industry. The modules produced by Hypatia will have a central focus on gender-inclusive ways of communicating STEM, empowering teenagers and exploring the range of skills that are needed for a great variety of STEM studies and careers open to young people. The Hypatia hubs will provide a sustainable basis for these activities to be carried out on the long term, with a focus on dissemination through networks and stakeholder engagement allowing the project impact to multiply. Finally events will take place in science centres and museums in 14 countries and will be specifically focus on engaging teenagers in a variety of future careers related to science. Other events dedicated to teachers and head teachers will be organized. Besides putting forward new events and activities based on the project tools, hubs will adapted existing events, making use of the toolkit and improving the extent to which these events address issues on gender. This current document reports the main activities undertaken by the project in its first year from August 2015 to July 2016. For the period August 2015- April 2016 partners were asked and have delivered their input for the preparation of an Internal report that gave information both on their content contribution and their financial spending on the project. The internal report produced was used as means for internal monitoring of the project. This process gave valuable feedback to the coordinator and assistance to the partners to ensure WPs are developing well and in good cooperation, budget is spent in a correct way and so on. The main objective of that report as well of this current one that includes content updates of the additional three months ( May 2016-July 2016) is to identify mistakes and difficulties partners are facing in the project so far in order to avoid future problems for the elaboration of the 1st periodic report , which will be submitted to the European Commission until Month 17 (December 2016) that will cover the period ( M1-M15) ( August 2015 – October 2016) . 3 D1.2 1st Periodic report Hypatia This document has been divided in three parts: Work Progress ( Outline of the tasks undertaken by the partners during this period) List of deliverables produced and milestones achieved so far Use of Resources spent in the first 9 months of the project ( personnel time and direct costs) Work Progress- General overview From the beginning of the first year of Hypatia NEMO as coordinator and WP1 leader was responsible to set up the coordination and management mechanisms of the project. One of the first tasks completed was the production of a Quality and Assurance plan ( D1.1) , this document detailed the mechanisms for managing the interaction between the beneficiaries during the work execution; gave details on how and when the project documentation has to be exchanged within the beneficiaries and in relation to the European Commission; proposed mechanisms for ensuring the consistent progress of the work, on a regular basis and set up the editorial standards for project document contents. The first consortium meeting was held in Amsterdam in the beginning of month 4 of the project from November 2-4 in the premises of NEMO Science Museum and the 2nd Consortium meeting was held in Brussels on the 28-30 June 2016 on month 11th of the project. In the meantime Online Management team meetings were held every two months since the kick off meeting. The coordinator was in charge of selecting the external evaluator of the project, setting up a call on Month 1, signing up a contract with the selected partner, de Montfort University in the UK on the 20th of October 2015. WP1 has also produced an internal report for Hypatia M1-M9 and this current report overlooking the first year of the project. As soon as the project begun and in order to prepare the ground for the production of the Hypatia Toolkit, UCPH as leader of WP2 began setting up the project theoretical framework. The first action they took in as WP leaders was to work on the criteria of what makes an activity gender- inclusive. UCPH set up a Gender Panel, a board of gender experts that would provide feedback in several elements of the project including this list of criteria. During the kick off meeting in Amsterdam that was attended by both main partners and third parties the WP2 leader gave a workshop on gender inclusion to all partners using the criteria developed in D2.1. UCPH collected a list of activities from all partners in order to create a pull of activities to select the basis of the modules for WP4 and made an analysis of them. During this first year it also produced a report of the relations between gender and STEM education in the 14 European countries participating in the project getting input from both partners and other resources (D2.3). Additional the original foreseen tasks and in order to ensure a good cooperation between WP2 and WP3 an extra meeting was held in December 2015 between UCPH, MUST and NEMO. The purpose of this meeting was to link the D2.2 outcomes with the first task of WP4, the development of the first modules. As soon as the project begun, WP3 leader begun by finalising the members of the Advisory Board committee (D3.1). During the kick off meeting in Amsterdam, the Advisory Board came together, met the project partners and held a meeting in order to set up clear roles and responsibilities during the project. Bloomfield Science Museum also produced a guide plan for partners on how to set up their National Hubs. The plan included information about how they should establish their Hub (how to map relevant stakeholders, recruit them etc), guidelines on how to 4 D1.2 1st Periodic report Hypatia administrate the Hub ( information about how to communicate with their members , how they could set up the youth panels in each country etc) and information about the Launch events the main partners would be holding and the general support they would provide as leaders of this task. Beginning in May 2016 and lasting until June 2016 all main partners held their National Hub launches attracting a number of stakeholders in each country and attention. Already from the 3rd month of the project the leader of WP4 that deals with the development of the toolkit, made their first plan about the mechanism the selection of the activities for the modules will be implementing. On month 5, December 2015, a meeting was held as mentioned above with WP2 leader and the coordinator in order to set up the model of selection of the activities that will create the basis of the modules from the initial big pull of activities collected by WP2. MUST as WP leader with the collaboration of all main partners selected then the basis for the first 15 modules D4.1 ( 5 for schools, 5 for industries, 5 for museums) and allocated to each partner 6 modules they would be piloting, the piloting of the modules has now begun and will be taking place until month 14 of the project.

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