Toolkit to Develop and Strengthen Medical Audit Systems

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Toolkit to Develop and Strengthen Medical Audit Systems Toolkit to Develop and Strengthen Medical Audit Systems Practical Guide by Implementers for Implementers December 2017 2017 심사평 메뉴얼북 표지.indd 2 17. 11. 29. 오후 8:26 2017 심사평 메뉴얼북 표지.indd 3 17. 11. 29. 오후 8:26 Toolkit to Develop and Strengthen Medical Audit Systems Practical Guide by Implementers for Implementers December 2017 2017 심사평 메뉴얼북 내지 책.indb 1 17. 11. 29. 오후 8:39 THIS GUIDE WAS PRODUCED by the Joint Learning Network for Universal Health Coverage (JLN), an innovative network of practitioners and policymakers from around the globe who engage in practitioner-to-practitioner learning and collaboratively develop practical tools to help countries work toward universal health coverage. For inquiries about this guide or other related JLN activities, please contact the JLN at [email protected]. This work was funded by a grant from the Rockefeller Foundation and by the Government of South Korea. The views expressed herein are solely those of the authors and do not necessarily reflect the views of the organizations. Note: This is the first release of the Medical Audits Toolkit. The toolkit has been reviewed by the participants of JLN’s Medical Audits collaborative, under which the product was developed. Attempts have been made to have the toolkit reviewed by external experts, such as medical audit professionals. A more rigorous review by external experts, along with feedback from countries will be incorporated to make it a comprehensive guide for use by countries looking to strengthen their medical audit systems. Revised version(s) of the toolkit will be available at www.jointlearningnetwork.org. This product is licensed under the Creative Commons Attribution-ShareAlike 4.0 International License (CC BY-SA 4.0). To view a copy of this license, visit https://creativecommons.org/licenses/by-sa/4.0/legalcode. The content in this document may be freely used and adapted in accordance with this license, provided it is accompanied by the following citation. RECOMMENDED CITATION “Toolkit for Medical Audit Systems: Practical Guide from Implementers to Implementers, Copyright © 2017, Joint Learning Network for Universal Health Coverage, ACCESS Health International.” If translated or used for educational purposes, please contact the Joint Learning Network at [email protected] so we may have a record of its use. Product and company names mentioned herein may be the trademarks of their respective owners. Version: December 2017 2017 심사평 메뉴얼북 내지 책.indb 2 17. 11. 29. 오후 8:39 Authors Vivian Addo-Cobbiah, National Health Insurance Authority, Ghana Amin Ahmad, Ministry of Health, Malaysia Sofi Bergkvist, ACCESS Health International, USA Tricia Bolendar, Quality and Systems Improvement Consultant Sudha Chandrashekhar, Suvarna Arogya Suraksha Trust, India Gilda Salvacion Abrenica Diaz, Philippine Health Insurance Corporation, Philippines Lydia Dsane-Selby, National Health Insurance Authority, Ghana Uchenna Eugenes Ewelike, National Health Insurance Scheme, Nigeria Joseph Githinji, National Hospital Insurance Fund, Kenya Bhavesh Jain, ACCESS Health International, India Young Ae Jeong, Health Insurance Review and Assessment Service (HIRA), South Korea Helen Wambui Kairie, Ministry of Health, Kenya Sireesha Perabathina, ACCESS Health International, India Mercy Picorro, Philippine Health Insurance Corporation, Philippines Vyoma Dhar Sharma, ACCESS Health International, India Sylvia Sumpay, Philippine Health Insurance Corporation, Philippines Francis Ukwuije, Ministry of Health, Nigeria Contributors Joseph N O Ana, Africa Centre for Clinical Governance Research & Patient Safety, Nigeria György Bèla Fritsche MD, Senior Health Specialist, World Bank, USA Taeyeon Kim, Health Insurance Review and Assessment Service (HIRA), South Korea Eunjung Lee, Health Insurance Review and Assessment Service (HIRA), South Korea Eunyoung Lim, Health Insurance Review and Assessment Service (HIRA), South Korea Sinit Mehtsun, Results for Development, USA Isaac Charles Noble Morrison, Society of Private Medical & Dental Practitioners, Ghana Cheluchi Onyemelukwe, Health Ethics and Law Consulting, Lagos, Nigeria Sergio Ivan Prada Rios, Universidad ICESI & PROESA, Colombia Eka Yoshida Sofyan, Ministry of Health, Indonesia Memunatu Abass Tanko, National Health Insurance Authority, Ghana Mary Wairimu Wangai, Ministry of Health, Kenya Aman Fuad Yacob, Ministry of Health, Malaysia 2017 심사평 메뉴얼북 내지 책.indb 3 17. 11. 29. 오후 8:39 ACKNOWLEDGEMENTS This work was made possible with generous support from the government of South Korea. The Health Insurance Review and Assessment Service of South Korea contributed valuable technical expertise, organized all three learning events in Wonju for the Medical Audit Collaborative, and provided generous financial support. We would also like to thank all the governments of the members of the Medical Audit Collaborative for allowing members of the collaborative to leave their busy daily jobs in their home countries to make their contributions. We gratefully acknowledge the financial support of the Rockefeller Foundation. Special thanks go to Natalie Phaholyothin at the Rockefeller Foundation for introducing John Ryu at the Health Insurance Review and Assessment Service, who then took the technical lead for the collaborative. The authors of this toolkit include all members of the Medical Audit Collaborative. They must each be acknowledged for the experiences, data, and materials they contributed from their respective countries. The editors wish to acknowledge JLN Country Core Group leads and international partners, and Dr. György Bèla Fritsche MD, Senior Health Specialist, World Bank, who reviewed and provided valuable feedback on draft versions of this document. Finally, the authors acknowledge the support of technical initiatives of the Joint Learning Network, including the Information Technology and Provider Payment Mechanisms for important groundwork on data analysis for provider payment systems. Caren Althasuser from the Information Technology Initiative was particularly helpful in determining the process for the chapter on functional requirements. 2017 심사평 메뉴얼북 내지 책.indb 4 17. 11. 29. 오후 8:39 TABLE OF CONTENTS ACKNOWLEDGMENTS 4 Chapter 1. Introduction to the Toolkit 7 1.1 Who can Benefit from This Toolkit 8 1.2 Medical Audit System Framework 9 1.3 How This Toolkit is Organized 11 1.4 Key Definitions 14 Chapter 2. Preconditions for Medical Audit Systems 17 2.1 How to Develop an Effective Governance and Administration Structure 18 2.2 Human Resources - How to Build an Effective Team 37 Chapter 3. Processes of Medical Audit Systems 53 3.1 Indicators 55 3.2 Triggers and Actions 70 3.3 Integration with the Activities 80 3.4 Functional Requirement 116 Chapter 4. Outcomes of Medical Audit Results 131 References 146 Appendix 147 2017 심사평 메뉴얼북 내지 책.indb 5 17. 11. 29. 오후 8:39 CHAPTER CHAPTER Introduction to the Preconditions for Toolkit Medical Audit Systems CHAPTER CHAPTER Process of Outcomes Medical Audit System 2017 심사평 메뉴얼북 내지 책.indb 6 17. 11. 29. 오후 8:39 CHAPTER INTRODUCTION TO THE TOOLKIT 2017 심사평 메뉴얼북 내지 책.indb 7 17. 11. 29. 오후 8:39 Many practitioners and policymakers across JLN membership have expressed a strong interest in establishing or strengthening their medical audit systems. Countries face challenges in creating appropriate governance and structuring human resources for setting up medical audits in their health insurance agencies. Even if a medical audit system is already in place, they face issues in assuring that the medical audits are efficient and effective. Finally, the practitioners were also eager to understand how the results of a medical audit can be used to improve quality of care and reduce the cost of services. The Medical Audit Collaborative was formed with the objective of improving the quality of healthcare through designing and strengthening medical audit systems. To that end, the collaborative decided to develop a practical toolkit on how to design, implement, and strengthen a medical audit system. The Purpose of the Toolkit: This toolkit was created to address gaps in practical knowledge by providing guidance on setting up medical audit units, conducting investigations, and using the results of the medical audit. The toolkit provides a step-by-step review of claims to identify providers prone to fraud or poor quality of care. The toolkit was developed from the perspective of a purchaser of healthcare services. It covers technical guidance and gives practical examples from participating JLN member countries. To support the demand for new knowledge on medical audit systems, South Korea hosted the Medical Audit Collaborative to help other countries learn from the advanced system in South Korea, as well as from each other. All members of the collaborative developed the toolkit together, based on their respective experiences, while getting firsthand exposure to the established medical audit system in South Korea. The toolkit provides a detailed case study of South Korea as a reference case. The toolkit was developed by a group of medical audit practitioners, policymakers, and quality improvement managers from eight countries. Examples and experiences of medical audit systems in member countries appear throughout the toolkit to illustrate how they selected options and identified solutions to some of the common challenges they faced. The toolkit is a collection of advice from practitioners to practitioners. 1.1 WHO CAN BENEFIT FROM THIS TOOLKIT? The toolkit aims to equip the purchasers of health services, like Ministries of Health and
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