What Is SIRS?
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New York State Student Information Repository System (SIRS) Manual Reporting Data for the 2019–20 School Year June 5, 2020 Version 15.8 The University of the State of New York THE STATE EDUCATION DEPARTMENT Information and Reporting Services Albany, New York 12234 Student Information Repository System Manual Version 15.8 Revision History Version Date Revisions 15.0 August 28, 2019 Initial Release. • Deleted Program Service codes: 5720 (Title III: Services to Non- Immigrant ELL/MLL Students); 5731 (Title III: Language Instruction Immigrant ELL/MLL); • Added Program Service code: 3055 (ELL Eligibility Exit due to being out of the country for more than two years). • New data element ELL Duration (replaced Years Enrolled in a Transitional Bilingual Ed or ENL Program), Chs. 2 & 4. • Added language to Enrollment Exit codes 153 and 170 regarding transfers to other schools/districts. • Change in backmapping procedure, Ch. 2. • CTE student section revised, Ch. 2. • Scenario added to Career Pathways section, Ch. 2. • CTE course code additions: Ch. 2. • Secondary level NYSAA science added, NYSAA and Accountability, Ch. 2. • New data element: Incidental Teaching Assignment Indicator, Chs. 3 & 4. • Removed Regents Competency Test information throughout. • New assessment and course code: Regents U.S. History & Gov’t (Framework). • Removed staff assignment codes: Director (0799), State Federally Added Programs (0999). • New staff assignment codes: Data Coordinator (1411) and Teacher on Special Assignment (1429). • Notes added to Program Service codes 8271 (CDOS Credential Eligible Coursework), 8300 (Child in Foster Care), and 8312 (Received Seal of Biliteracy), Ch. 5. • Notes added to Reason for Ending Enrollment codes 085 (Earned Commencement Credential), Ch. 5. • Social Studies Course Code and Assessment Mapping table added, Ch. 5. • New designation of four- and five-level Regents Standard Achieved codes, Ch. 5. • New Alternate Standard Achieved code (secondary): NF Global, Ch. 5. • Info added re: suspension, Chs. 2 & 6. • Definitions added to Appendix VI: 504 Plan; Diploma Type; and CDOS, Commencement, and Skills & Achievement Commencement Credentials. 15.1 September 27, 2019 • Update to Pre-K eligibility rules, Preschool/Prekindergarten/Universal Pre-K, Ch. 2. • Note added re: submitting response data added, Validity Rules section, Ch. 2. • Clarification re: TAA system accounts, Ch. 3. • Revised reporting options for Regents exemption, Assessment Measure Standard Codes 7 Descriptions, Ch. 5. • Revised Exit Date description, Program Service code 1232 (SIFE), Ch. 5. • Added to description of Reason for Ending Enrollment code 170, Ch. 5. • Revised NYSESLAT admin dates and new Field Test dates, Assessment & Reporting Timeline, Appendix I. • Corrections: removed State Course code 04052 (World History and Geography) and NYSAA Social Studies – Secondary Level. 15.2 November 1, 2019 • Removed Program Service code 3055 (ELL Eligibility Exit due to being out of the country for more than two years). • New District of Residence code NY151801 (Boquet Valley CSD), Ch. 2. • Removed District of Residence codes for Elizabethtown CSD and Westport CSD (merged to form Boquet Valley CSD), Ch. 2. 2 Student Information Repository System Manual Version 15.8 • Content added to FAQs – Course Instructor Assignment Template, Ch. 3. • New Reason for Ending Enrollment code 461 – Prior graduate from outside U.S. enrolled without documentation, Ch. 5. • Added NYSAA Science to Secondary-Level Assessments That Can Be Used for Performance table, Ch. 6. • Removed NYSAA Science from Secondary-Level Social Studies accountability performance chart, Ch. 6. • Added Title III ELL and Immigrant count data extracts to Deadlines for Verification and Certification of 2019-20 SY Data in SIRS table, Appendix I. 15.3 November 22, 2019 • Correction under Grade Level, Ch. 4. • Changes made to codes 153, 170 under Transfers to Other Schools and codes 289, 1089 under Other Circumstances for Ending Enrollment; Ch. 5. 15.4 January 10, 2020 • Removed Postgraduate Plan information throughout (no longer collected in SIRS). • Added language code ZHO – Chinese (simplified) to Language Codes and Descriptions chart, Ch. 5. • Note added to Reason for Ending Enrollment code 461, Prior Graduate from Outside U.S. Enrolled without Documentation, Ch. 5. 15.5 January 31, 2020 • Changes to FRPL eligibility, Ch. 2. • Info added re: homebound students, Daily Attendance, Ch.2. • Added Regents NF Global History January and August exams to Assessment Measure Standard Codes table, Ch. 5. 15.6 February 28, 2020 • Revised note on work-based learning code 22202W, CTE Students, Ch. 2. • Added: Public Health Law 2164 (Failure to Immunize), Ch. 2; Ch. 5. • Revised info re: dual credit courses, Student Class Grade Detail Template, Ch. 3. • Changes to Staff Evaluation Criteria Codes table, Ch. 5. • Updated Code 5817 Free Lunch Program to reflect CEP change, Program Services Codes, Ch. 5. • Revised dates for staff evaluation data, Appendix I: Assessment and Reporting Timeline. 15.7 March 6, 2020 • Detail added to Public Health Law 2164 (Failure to Immunize), Ch. 2. • Code description added for Reason for Ending Enrollment code 430 – Excluded pursuant to PHL 2164; Ch. 5. • Detail added to language code CHI Chinese (traditional), Language Codes and Descriptions, Ch. 5. 15.8 June 5, 2020 Removed: • Accountability Inclusion/Exclusion for Participation/Performance at the Elementary/Middle Levels, Ch.2: Student Reporting Rules. • Backmapping • Continuously enrolled students • June 2020 assessment information • English Language Proficiency, Chronic Absenteeism, College and Career Readiness, Indicator Levels, Suspensions, Ch. 6: Accountability. • 2016 ELA, Math, Science and Social Studies Accountability Cohort information, Ch. 6. Added: • New table: Reporting High School Assessments in 2019-20, Assessment Measure Standard Codes and Descriptions, Ch. 5. • New Day Type codes: Pub health/inst, Pub health/no inst, Ch. 5. • Statement regarding the US Dept of Education waiver for COVID-19, Ch. 6. 3 Student Information Repository System Manual Version 15.8 Table of Contents Table of Contents ___________________________________________________________________ 4 Chapter 1: What is SIRS? ____________________________________________________________ 8 SIRS Data Reporting Levels _______________________________________________________________8 SIRS Data Flow _________________________________________________________________________10 Chapter 2: Student Reporting Rules ___________________________________________________ 11 Guidance on the Role of District Data Coordinator ___________________________________________11 Who Must Report Student Data Using the SIRS? _____________________________________________13 Table of Reporting Responsibility for School-Age Students _____________________________________16 Table of Reporting Responsibility for Preschool-Age and Prekindergarten Students ________________27 Accelerated Students _____________________________________________________________________30 Accommodations ________________________________________________________________________31 Appeal to Graduate with Lower Score on Regents Exam _______________________________________31 Career Development and Occupational Studies (CDOS) _______________________________________33 Career and Technical Education (CTE) Students _____________________________________________33 Career Pathways ________________________________________________________________________38 Charter School Students __________________________________________________________________40 Court-placed Students ___________________________________________________________________40 Daily Attendance ________________________________________________________________________41 District of Residence Codes _______________________________________________________________42 Dropouts/Noncompleters _________________________________________________________________43 Elementary/Middle-Level Students _________________________________________________________45 English Language Learner/Multilingual Learner (ELL/MLL) Students __________________________45 Foreign Exchange Students _______________________________________________________________51 Free and Reduced-Price Lunch Students ____________________________________________________51 Graduates ______________________________________________________________________________52 High School Equivalency (HSE) Students ___________________________________________________53 Home-Schooled Students _________________________________________________________________53 Homeless Students _______________________________________________________________________55 Immigrant Students _____________________________________________________________________55 Job Corps Program Students ______________________________________________________________55 Long-Term Absent Students ______________________________________________________________55 Migrant Students ________________________________________________________________________56 Neglected/Delinquent Students ____________________________________________________________56 New York State Alternate Assessment (NYSAA) ______________________________________________56 4 Student Information Repository System Manual Version 15.8 Nonpublic School Students ________________________________________________________________57 Online Schools __________________________________________________________________________58 Postsecondary Students __________________________________________________________________58