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Cyclone Procedure 2017-2018 SOP OPS/40 CYCLONE PROCEDURE 2017-18 STANDARD OPERATING PROCEDURE Cyclone Procedure 2017-2018 SOP_OPS/40 P…+61 1300 327 946 | W... http://www.darwinport.com.au Darwin Port Operations Pty Ltd (ABN 60 269 541 845) Administration Building, 11 Export Drive, Berrimah, Northern Territory as trustee for the Darwin Port Manager Trust GPO Box 390, Darwin NT 0801 Darwin Port Pilotage Pty Ltd (ABN 98 744 318 229) as trustee for the Darwin Port Pilotage Trust CYCLONE PROCEDURE 2017-18 DARWIN PORT – CYCLONE PROCEDURE 2017 – 2018 SUMMARY STAGE DESCRIPTION DP ACTIONS PORT STATUS Pre-season Preparation for forthcoming Cyclone Cyclone procedure and Standard Operating Procedures reviewed and updated Open Season Port users informed of cyclone precautions Revised Cyclone Procedure distributed to staff and stakeholders Stage 1 Cyclone Watch (48 Hours) Actions as per Stage One requirements in Cyclone Procedure Open Standard Operating Procedures completed by relevant staff members Initial planning for closure Ships placed on four hours notice of readiness activated Stage 2 Cyclone Warning (24 Hours) Actions as per Stage Two requirements in Cyclone Procedure Open but under review Key staff report to designated work areas GMO may action Standard Operating Procedures completed by relevant staff members procedure to close the Ships placed on one hour’s notice of readiness Port Vessels may leave of their own accord Stage 3 Cyclone Warning (12 Hours) Actions as per Stage Three requirements in Cyclone Procedure Closed or time of closure Standard Operating Procedures completed by relevant staff members directed by the GMO All equipment secured Essential service vessels taken to designated cyclone refuges Vessels to leave port or proceed to designated cyclone moorings or havens Stage 4 Safety Management and Lock Down All staff leave worksite and take shelter as directed by the CEO Closed Destructive winds imminent Nominated DP representative attends Emergency Operation Centre Stage 5 Destructive winds impact Darwin All staff remain in shelters Closed All Clear Pending Key personnel report to allocated work areas Closed but time of opening Preparation for declaration of all clear directed by the GMO Plan for opening of Port agreed and communicated to stakeholders Stage 6 All Clear All staff report to work once it is safe to do so Open with caution Damage assessment commenced Harbour safety assessed Post Cyclone Recovery Staff availability confirmed Open with caution Communication systems re-established Equipment damage reports completed Damage mitigation actioned Stand Down Cyclone damage mitigation completed Open Debrief of cyclone response Cyclone Procedure updated where necessary Revision no: 5 Review date: 09/17 Reviewed by: Deputy Operations Manager SOP_OPS/40 Finalised date: 11/10/17 Next review: 05/18 Authorised by: GMO Page 2 of 40 CYCLONE PROCEDURE 2017-18 TABLE OF CONTENTS DARWIN PORT – CYCLONE PROCEDURE 2017 – 2018 SUMMARY .................................................................... 2 INTRODUCTION ................................................................................................................................................. 5 ENDORSEMENT AND APPROVAL ....................................................................................................................... 6 DOCUMENT CONTROL ..................................................................................................................................... 7 VERSION CONTROL .......................................................................................................................................... 8 DISTRIBUTION .................................................................................................................................................... 9 GLOSSARY ........................................................................................................................................................ 10 TROPICAL CYCLONE SEASON ........................................................................................................................... 11 TROPICAL SEVERE THUNDERSTORMS ............................................................................................................. 11 DP CYCLONE MANAGEMENT STRUCTURE ....................................................................................................... 11 NOTIFICATION OF CLOSURE OF SCHOOLS ....................................................................................................... 12 NOTIFICATION OF CLOSURE OF DARWIN PORT OFFICES ................................................................................ 13 KEY STAKEHOLDERS ......................................................................................................................................... 13 RESPONSIBILITY OF SHIP’S MASTERS AND OWNERS ....................................................................................... 13 DARWIN PORT MARINE PILOTS ....................................................................................................................... 14 VESSEL TRACKING ............................................................................................................................................ 14 COMMUNICATION ........................................................................................................................................... 14 COMMUNICATION METHODS ......................................................................................................................... 15 MEDIA MANAGEMENT .................................................................................................................................... 16 TROPICAL CYCLONE SEVERITY CATEGORIES .................................................................................................... 16 TROPICAL CYCLONE SERVICES ......................................................................................................................... 17 STORM SURGE ................................................................................................................................................. 18 DP CYCLONE MANAGEMENT STAGES ............................................................................................................. 20 PRE-SEASON READINESS.................................................................................................................................. 21 STAGE ONE – CYCLONE WATCH (48HR) .......................................................................................................... 22 STAGE TWO – CYCLONE WARNING (24HRS) ................................................................................................... 23 STAGE THREE – CYCLONE WARNING (12 HOURS) ........................................................................................... 24 STAGE FOUR – SAFETY MANAGEMENT AND LOCKDOWN .............................................................................. 25 STAGE FIVE – DESTRUCTIVE WINDS REACH GREATER DARWIN ..................................................................... 25 ALL CLEAR PENDING ........................................................................................................................................ 26 STAGE SIX – ALL CLEAR .................................................................................................................................... 27 POST EVENT RECOVERY ................................................................................................................................... 27 STAND DOWN .................................................................................................................................................. 28 Deputy Operations Revision no: 5 Review date: 09/17 Reviewed by: SOP_OPS/40 Manager Finalised date: 11/10/17 Next review: 05/18 Authorised by: GMO Page 3 of 40 CYCLONE PROCEDURE 2017-18 APPENDIX 1 :- CONTACT DETAILS .................................................................................................................... 29 APPENDIX 2 - CYCLONE REFUGES .................................................................................................................... 36 APPENDIX 3 - DP Radio Call Signs .................................................................................................................... 37 APPENDIX 4 - VHF CHANNELS .......................................................................................................................... 38 APPENDIX 5: - STORM SURGE INUNDATION 2010 .......................................................................................... 39 APPENDIX 5: - STORM SURGE INUNDATION 2010 cont. ................................................................................. 40 Deputy Operations Revision no: 5 Review date: 09/17 Reviewed by: SOP_OPS/40 Manager Finalised date: 11/10/17 Next review: 05/18 Authorised by: GMO Page 4 of 40 CYCLONE PROCEDURE 2017-18 INTRODUCTION The Darwin Port Cyclone Procedure sets out Darwin Port Operations Pty Ltd (DP) authorities and responsibilities for the management of the harbour infrastructure, vessels in the harbour, its tenants and staff during a cyclone event. The objectives of the Cyclone Procedure are to: a) Minimise risk to life and property b) Minimise the risk of damage to the Port of Darwin infrastructure c) Optimise the use of Darwin Harbour cyclone refuge areas d) Contribute effectively to the Northern Territory response to a cyclone event This Cyclone Procedure has been developed
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