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Integrated Digital Traffic Enforcement System (Ites)

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Integrated Digital Traffic Enforcement System (Ites) G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 POLICE DEPARTMENT KERALA NO.H6/181333/2018/PHQ DATED : 10.02.2021 INTEGRATED DIGITAL TRAFFIC ENFORCEMENT SYSTEM (ITES) RFP for selection of Service Provider for Integrated Digital Traffic Enforcement System(ITES) RELEASED BY: KERALA POLICE THIRUVANANTHAPURAM GOVERNMENT OF KERALA 1 G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 1. Table of Contents 2. Executive Summary 5 3. Abbreviations 6 4. GENERAL INFORMATION 7 4.1 NOTICE INVITING TENDER 7 4.2 SCHEDULE OFIMPORTANTEVENTS/ACTIVITIES 8 4.3 PREAMBLE 9 4.4 PROPRIETARY AND CONFIDENTIAL 10 5. INSTRUCTION TO BIDDERS 10 5.1 INTRODUCTION 10 5.2 ELIGIBILITY CRITERIA 11 5.3 CONTENT OFTENDERDOCUMENT 12 5.4 COST OF BIDDING 12 5.5 CLARIFICATION OF TENDER DOCUMENT 12 5.6 AMENDMENT OF TENDER DOCUMENT 12 5.7 LANGUAGE OF BID 13 5.8 VALIDITY OF THE PROPOSAL 13 5.9 RIGHT TO ACCEPT OR REJECT PROPOSAL 13 5.10 SUBMISSION OF BID 14 5.11 DOCUMENT FEE AND BID SECURITY 14 5.12 ALTERNATIVE PROPOSALS BY BIDDERS 15 5.13 FORMAT FOR SIGNING OF BID 15 5.14 FORMAT FOR SUBMISSION OF PROPOSALS 15 5.15 DEADLINE FOR SUBMISSION OF BID 15 5.16 LATE SUBMISSION 15 5.17 MODIFICATION AND WITHDRAWAL OF BIDS 15 5.18 OPENING OF BIDS 15 5.19 EXAMINATION AND EVALUATION OF BIDS 16 5.19.1 REVENUE MODEL 20 5.19.2 FINAL SELECTION CRITERIA 20 5.20 IMBALANCED BID 21 5.21 PROCESS TO BE CONFIDENTIAL 21 5.22 AWARD CRITERIA 21 5.23 KP’S RIGHT TO REJECT ANY OR ALL BIDS 21 5.24 NOTIFICATION OF AWARD OF CONTRACT 21 5.25 CONFIDENTIALITY 22 5.26 SIGNING OF AGREEMENT 22 5.27 IRREVOCABLE PERFORMANCE SECURITY 23 5.28 BANK GUARANTEE(BG) 23 5.29 CORRUPT OR FRAUDULENT PRACTICES 23 6. SCOPEOFWORK 24 6.1 BACKGROUND 24 6.2 PROJECT SUB-SYSTEMS 24 6.2.1 DOPPLER RADAR BASED SPEED VIOLATION DETECTION SYSTEM-SVDS 25 6.2.1.1 MINIMUM FEATURES FOR THE ANPR CAMERA SYSTEM 26 6.2.2 RED-LIGHT VIOLATION DETECTION SYSTEM-RLVD 26 6.2.3 HELMET ABSENCE VIOLATION DETECTION SYSTEM-HAVD 27 6.2.4 POLLUTION TESTING 28 6.2.5 CONTROL CENTRE 28 6.3 ITES SYSTEM REQUIREMENTS 32 6.3.1 MINIMUM TECHNICAL SPECIFICATIONS FOR SVDS 32 6.3.2 MINIMUM TECHNICAL SPECIFICATIONS FOR RLVD 36 6.3.3 MINIMUM TECHNICAL SPECIFICATIONS FOR HAVD 38 2 G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 6.3.4 MINIMUM TECHNICAL SPECIFICATIONS FOR MOBILE ENFORCEMENT SYSTEM 40 6.3.5 MINIMUM TECHNICAL SPECIFICATIONS FOR AI CAMERA ENFORCEMENT SYSTEM 40 6.3.6 MINIMUM TECHNICAL SPECIFICATIONS FOR ITS SUB CONSULTANT 41 6.3.7 SOFTWARE BOM for control ROOM 42 6.3.8 E-CHALLAN SOFTWARE FUNCTIONAL REQUIREMENTS 43 6.3.9 PAYMENT MANAGEMENT SOFTWARE FUNCTIONAL REQUIREMENTS 44 6.4 System architecture 48 7 GENERAL TERMS AND CONDITIONS 78 7.1 APPLICATION 78 7.2 RELATIONSHIP BETWEEN PARTIES 78 7.3 STANDARDS OF PERFORMANCE 78 7.4 DELIVERY AND DOCUMENTS 78 7.5 BIDDER(S) PERSONNEL 78 7.6 APPLICABLE LAW 78 7.7 USE OF CONTRACT DOCUMENTS AND INFORMATION 79 7.8 GOVERNING LANGUAGE 79 7.9 FORCE MAJEURE 79 7.10 PAYMENTS IN CASE OF FORCE MAJEURE 79 7.11 ACCESS TO AND POSSESSION OF THE SITE 80 7.12 PERMITS, LICENCES OR APPROVALS 80 7.13 KP’S ENTITLEMENT TO TERMINATE 80 7.14 PAYMENT ON TERMINATION 80 7.15 INDEMNITY 80 7.16 LIMITATION OF LIABILITY 81 7.17 PENALTIES 81 7.18 LEGAL JURISDICTION 81 7.19 BINDING CLAUSE 81 7.20 AMENDMENT TO RFP 81 7.21 VALIDITY OF THE PROPOSAL 81 7.22 RIGHT TO ACCEPT OR REJECT ANY PROPOSAL 81 7.23 PREPARATION OF THE PROPOSAL 82 7.24 CONFIDENTIALITY 82 7.25 DISQUALIFICATION 82 7.26 FRAUD AND CORRUPTION 83 7.27 COST OF TENDER DOCUMENT 83 7.28 EARNEST MONEY DEPOSIT(EMD) 83 7.29 PERFORMANCE BANK GUARANTEE(PBG) 84 8 FORMATS FOR BID DOCUMENTS 85 8.1 BID COVERING LETTER 85 8.2 BRIEF INFORMATION ABOUT THE BIDDER 87 8.3 UNDERTAKING 88 8.4 CERTIFICATE FOR BIDDER’S ANNUAL TURN OVER AND NETWORTH 89 8.5 POWER OF ATTORNEY 90 8.6 EARNEST MONEY DEPOSIT (EMD) BANK GUARANTEE 91 8.7 FORMATS FOR FINANCIAL BID 94 8.7.1 FORMAT FOR FINANCIAL BID 94 8.7.2. FORMAT FOR ALTERNATE FINANCIAL BID 96 8.8 PERFORMANCE BANK GUARANTEE 98 9 ANNEXURES 105 3 G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 Disclaimer The information contained in this Request for Proposal document (“RFP”) or subsequently provided to Bidders, whether verbally or in documentary or any other form by or on behalf of Kerala Police (“KP”) or any of its employees or advisers, is provided to Bidders on the terms and conditions set out in this RFP. This RFP is not a Contract and is neither an offer nor invitation by KP to the prospective Bidders or any other person. The purpose of this RFP is to provide interested parties with information that may be useful to them in the formulation of their Proposals in pursuant to this RFP. This RFP includes statements, which reflect various assumptions and assessments arrived at by KP in relation to the project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This RFP may not be appropriate for all persons, and it is not possible for KP, its employees or advisers to consider the objectives, technical expertise and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP, may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct his own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this RFP and obtain independent advice from appropriate sources. Information provided in this RFP to the Bidders is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. KP accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein. KP, its employees and advisers make no representation or warrants and shall have no liability to any person including any Bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way in this Selection Process. KP also accepts no liability of any nature whether resulting from negligence or otherwise however caused arising from reliance of any Applicant upon the statements contained in this RFP. KP may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFP. The issue of this RFP does not imply that KP is bound to select a Bidder or to appoint the Selected Bidder, as the case may be, for this project and KP reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by KP or any other costs incurred in connection with or relating to its Proposal. All such costs and expenses will remain with the Bidder and KP shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a Bidder in preparation or in submission of the Proposal, regardless of the conduct or outcome of the Selection Process. 4 G.O.(MS)No.155/2018/Home Dtd. 05.10.2018 2. Executive Summary The primary goal of this RFP is to select System Integrator for implementing an Integrated Digital Traffic Enforcement System (ITES) across the state of Kerala. The objective of the ITES is to reduce the number of drivers who violate traffic rules, such as exceeding the speed limit or jumping red lights thereby making the roads safer and to identify and penalise those drivers who violate traffic rules. In this context, the purpose of the RFP are the following. ● Identify vendors who have the following expertise ● Traffic engineering skills to objectively identify the locations for ITES sites based on accident black spot and other relevant data such that the implementation of the ITES will result in the improvement in road safety to the maximum extent possible ● Technology products that will detect rule violation and detect the vehicles reliably under all weather conditions ● To understand from the system integrators how they propose to meet the technical and maintenance requirements of the ITES ● To ascertain how system integrators propose to implement the ITES solution and operate and maintain it during the project duration ● To understand from the shortlisted vendors as to how they intend to innovate further on the solution so as to reduce traffic rules violation, improve safety and increase the geographic area/number of locations covered by the system Kerala Police (KP) shall be the final authority with respect to selection of agency through this RFP.
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