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Circular No.31631

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Circular No.31631 LOK SABHA SECRETARIAT (MS BRANCH) No. 31631 Dated zr " May, 2019 . CIRCULAR Subject: Instructions for Officers/Staff deployed on duty of (i) Guideposts; (ii) Nodal Officers; and (iii) Accommodation Desk at Room No. 62, PH. (iv) Deployment of Drivers and officials at Transport Desk; (v) List of Coordinators and Supervisors at Airport/Railway Station and Western Court Hostel/ Annexe. The instructions for officers/staff deployed on duties in connection with constitution of 17 th Lok Sabha Secretariat are enclosed with this Circular as detailed below:- (i) Annexure-1 Instructions for Officers/Staff deployed to perform the duties of Guides at Guideposts being set up at Airport/Railway Stations; (ii) Annexure-11 Instructions for Officers/Staff deployed on Accommodation Desk in Room No. 62,Parliament House; and (iii) Annexure-111 Instructions for Officers deployed to perform the duties of Nodal Officers (iv) Annexure-lV Deployment of Drivers and officials at Transport Desk (v) Annexure-V List of Coordinators and Supervisors at Airport/Railway Station and Western Court Hostel/ Annexe (vi) Annexure-VI General Information 2. All the officers/staff deployed on above-said duties may please see the instructions for strict compliance. ff IL. --.----,. (/l ~'f 9fr (LOVEKESH KUMAR SHARMA) DIRECTOR (F &M) Tel.No.23034402/23034452 INSTRUCTIONS F OR THE GUIDES POSTED AT LOK SAB HA SECRETARIAT GUIDEPOSTS SET UP F OR CONVENIENCE OF NEWLY ELECTED MEMB ERS OF 17 TH LOK SAB HA. 1. Guide Posts have been set up at IGI Airport (Terminal I, II and III) and Railway Stations at Delhi, New Delhi (both Paharganj and Ajmeri Gate sides), Nizamuddin and Anand V ihar (23.05.2019 to 28.05.2019) to receive the newly elected members of 17 th Lok Sabha and to render them necessary help/services they require. Besides, Desks have also been set up at Committee Room No. 62, to allot transit accommodation to the newly elected members and to complete other formailties. 2. The Guide posts at Airport/Railway Station will function on 23 May, 2019 [(06.00 P.M. to 11.00 P.M. (one shift)] and from 24.05.2019 to 28.05.2019 (from 05.00 A.M. to 02.P.M. and 02.00 P.M. to 11.00 P.M. (in two shifts)] 3. The Accommodation Desk at Room No. 62, PH will function round the clock i.e. from 09.00 A.M. to 06.00 P.M.; 06.00 P.M. to 11.00 P.M.; 11.00 P.M. to 07.00 A.M. and 07.00 A.M. to 09.00 A.M. 4. The Guides will reach the place of duty well in time preferably 15 minutes before the scheduled time and will not leave until the reliever is in place and report the absence of reliever to supervisory officer. 5. They will wear the arm band/badge to be provided by MS Branch with the inscript 'LOK SABHA' on their arm. 6. Thereafter, they may be requested to contact Committee Room 62, Parliament House for allotment of transit accommodation, supply of Parliamentary Publications, issue of Identity card-cum-Railway Passes, etc and to complete other formalities. Telephone No. of Room No. 62, PH are 011-23034620 and Telefax 011-23016807. [The supervisory staff may please ensure that the services of VIP lounge are strictly to be utilisedf or Members only]. 7. V ehicles of Lok Sabha Secretariat will be available for ferrying the Members to Parliament House. However, if they are not available, the Guides posted at all places will assist the new Members in hiring the pre-paid taxies from IGI Airport/Railway Stations to Reception Office, PH ( on Rail Bhawan Side) or State Guest House wherever they intend to go. Member will have to pay the hiring charges themselves if they go to the places other than the Parliament House. Supervisor(s) of each shift will be given contingency amount for hiring pre paid taxies for the above-said purpose. The account will be settled by them within 7 days of the completion of the work of guideposts. 8. A list of telephone Nos. of various State Guest Houses is enclosed for the information of Guides and convenience of Members in case Members desire to go straight to State Guest House(s) and make their own arrangement for their stay, etc. (Appendix) 9. While interacting with the Members, the Officers/staff posted at guideposts are to be very courteous and polite and will ensure that no inconvenience is caused to Members. At the same time, they have to be very careful and cordial while dealing with other agencies seeking their help to avoid any complaint. -2- 10. In case of any emergency of sudden illness of Member(s), for the medical facilities the Guides would contact on the following telephone Nos :- DOCTOR OFFICE MOBILE Dr. (Mrs.) Anjali Tigga, Sr. CMO I/C Parliament House 9810336317 Dr. V ijendera CMO 1/C Parliament House 9560806999 Annexe Dr. N.K.Kashyap, Sr. CMO I/C South A venue 9899332010 Dr. A.K. Bhatnagar Sr. CMO 1/C North A venue 9810302970 Dr. (Mrs.) Poonam Kulbir Krishan CMO I/C Narmada Block 9868120061 Dr. (Mrs) Alka Kothari CMO I/C Z akir Hussain .Road 9999500434 NODAL OFFICERS OF CGHS Dr. Rajni Chakravarty, Additional Director, CGHS(CZ ) 9810788000 Dr. R.S. Nishad DDO (CZ ) 8800281744 11. The telephone numbers of the main nodal officer of CISF, IGI Airport alongwith the nodal officers of the three main terminals of IGI Airport, New Delhi is given below Sr. No. Nodal Officer Contact No. 1. DIG & Chief Airport Officer, IGI Airport New Delhi 8800499543 2. Senior Commandant T erminal-I D 9650194213 3. Senior Commandant Terminal 2 & Terminal 3 9650194212 4. Coordination Control Room Terminal - 3 011-61232665 011-61232744 5. Coordination Control Room Terminal - 1 011-49652000 12. The details of nodal officer and special handling unit of Air India at IGI T-3 are as under:- 1. Shri Ramesh Solanki, AGM (Commercial) 9810258086 2. Special Handling Unit at IGI, T-3 011-49637817 3. Duty Manager 011-49637683 858882449 4. Shri Rohit Dubey, Manager Corporate Affairs 9868940449 13. The details of officials of DIAL (Delhi International Airport Limited/GMR. 1. 24X 7 - DIAL No. 011-61236852 2. Shri Amit Gupta, Head Guest Relation 8826106262 3. Ms. Alka Chaudhary, Coordinator 9717494701 14. The details of nodal officer of B ureau of Civil Aviation Security (B CAS) is as under :- I Shri Sanjay Sharma, Regional Director l 9711111 777 -3- 15. The details of nodal officers at Railway Stations are as under :- 1. Shri V ikas Purwar ADRM (Railway, Delhi Division) 9717631001 2. Shri Sandeep Gahlot Station Director 9717631910 (New Delhi Railway Station) Commercial Inspector, N.Delhi Rly Stu. 9717633061 24x7 New Delhi Railway Station (Pahargan] side) 9717648892 24x7 New Delhi Railway Station (Ajmerigate side) 9717631960 3. Shri Ranveer Singh Station Director (Old Delhi Railway Station 9717631909 24x7 Old Delhi Railway Station 9717637525 4. Shri Sanjay Ghosh Station Director (Nizamuddin) 9717631927 24x7 Nlzammudin Railway Station 9717635040 9717634371 5. Shri Om Kumar Station Director (Anand V ihar) 9717635012 24x7 Anand Vihar Railway Station 9717632791 16. The details of officers of Delhi Police are as under :- 1. Shri Shobhit Saksena Addi. DCP, New Delhi District 8750870503 2. Shri Mahender Kumar Meena ACP (Railways) Delhi Police 9810332127 3. Shri Ramesh Chand ACP, IGI Airport 8750871363 4. Shri Abhishek Dhania DCP (Traffic) New Delhi Range 8130099063 17. In case of any difficulty or doubts, Guides may contact over telephone any one of the following officers of Members' Services B ranch (Tel Nos. 23034402/23034452):- Officer Office Residence/Mobile Shri Lovekesh Kumar Director (F & M) 9810687939 Director 9868117939 Shri R.K. Wadhwa, 9868231959 Deputy Secretary· 9013886470 Shri D.K. Arora Members' Services Branch 9868976674 Deputy Secretary Room No. 402, PHA. Shri L.M.Lonare 9868149628 Executive Officer Shri P .J. Gangadharan 9868533377 Executive Officer Shri Y ogesh V erma 8130441304 Assistant Executive Officer 18. The Officers (Addi Dir.IDS/US) deployed at Airport and Railway Stations will work in the supervisory capacity. The officers/staff deployed on guideposts will use their mobile number officially to contact the other guides/officers and Accommodation Desk in Room No. 62, PH. - 4 - 19. Guides (officers/staff) may use Ola/Uber to reach the Airport/Railway Station(s) and Back to their residence(s) strictly in odd hours (between 08.00 P.M. to 08.00 A.M.). The amount spent by them in this regard may be claimed for reimbursement directly from B& P Branch as per procedure laid down in Circular No. 31453 dated 03.12.2018 modified vide circular no. 31527 dated 07.02.2019. However, where taxi is booked through app of Ola/Uber, the receipt should be obtained by e-mail also. Therefore, Supervisor(s) should keep the pre-paid taxi receipts for settlement/reimbursement purposes. 20. For officers/staff deployed on guideposts at Airport/Railway Station(s), a sum of Rs. 300/- (Rupees Three Hundred Only) or actual (per person/day), whichever is less, will be reimbursed by MS Branch to them on submission of payment receipt. They may preferably use the Airport Staff Canteen at the Airport and the Railway Canteen at Railway Station(s). 21. One register will be provided for each Guide Post Officer/Staff deployed. They will mark their attendance at given page with arrival and departure time. 22. Further, they will keep record of arriving Member{s) in the Register and inform Accommodation Desk, Room No. 62, PH immediately as soon as the Member leaves Airport/Railway Station(s) for Parliament House. 23. All concerned are requested that these directions must be fully complied with.
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